2013-25 RESOLUTION NO. 2013-25
A RESOLUTION APPROVING AN AGREEMENT BETWEEN
THE BUFFALO GROVE AREA CHAMBER OF COMMERCE
AND THE VILLAGE OF BUFFALO GROVE
REGARDING BUFFALO GROVE DAYS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of
1970; and
WHEREAS, the Village and the Chamber share a common interest in celebrating our community and
coordinating events for the annual Buffalo Grove Days Festival; and
WHEREAS, the Village and Chamber have determined that it would be beneficial to enter into an
Agreement to address the sponsorship program and food and beverage sales, and other events
coordinated by the Chamber.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The President and Board of Trustees of the Village of Buffalo Grove support an
Agreement with the Buffalo Grove Area Chamber regarding Buffalo Grove Days.
Section 2. The Village Manager of the Village of Buffalo Grove is hereby authorized to execute the
Agreement, a copy of which is attached hereto as Exhibit A.
Section 3. This Resolution shall be in full force and effect from and after its passage and approval.
AYES: 6—Berman,Trilling, Sussman, Terson, Stein, Ottenheimer
NAYS: 0— None
ABSENT: 0— None
ABSTAIN: 0- None
PASSED June 17 ,2013 APPROVED: June 17 , 2013
Approved:
J�.a1 •nkinsimb—
Villa ' es sent
Attest: r
Village Clerk
6-17-2013
• Exhibit A
AN AGREEMENT BETWEEN
THE BUFFALO GROVE AREA CHAMBER OF COMMERCE
AND THE VILLAGE OF BUFFALO GROVE
REGARDING BUFFALO GROVE DAYS
This Agreement is between the Village of Buffalo Grove ("Village") and the Buffalo Grove
Area Chamber of Commerce ("Chamber") relating to the coordination of specific activities for
Buffalo Grove Days.
The Village and the Chamber in consideration of the following do hereby agree as follows:
Term
The term of this Agreement shall be for four (4) Buffalo Grove Days events, from 2013 through
2016.
Buffalo Grove Days
Buffalo Grove Days is a community event planned annually each year over Labor Day weekend
by the Village of Buffalo Grove. The event includes musical entertainment, a carnival, fireworks
display, business fair, food and drink concessions, arts and crafts fair, public safety education,
special programs for the disabled and challenged, and more. The Chamber shall partner with the
Village and be responsible for the promotion and execution of several events, including but not
limited to the following:
1) Sponsorship program
2) Alcoholic beverage sales
3) Business Fair
4) Food sales
The Chamber shall coordinate with the Buffalo Grove Days Committee, Office of the Village
Manager, and the Police Department in the execution of the above referenced events.
Finances
1) The Village shall receive 25% from the Chamber of the registration fees received from the
restaurants in the food tent.
2) The Chamber shall receive a 20% commission from all corporate sponsorship funds received
by the Buffalo Grove Days Committee up to $15,000. All sponsorship funds secured over
$15,000 will paid on the increment exceeding $15,000 at a rate of 30% commission to the
Chamber.
3) The Chamber shall pay the Village a percentage of net revenue collected from the sales of
alcoholic beverages. Net revenues are defined as 60% of gross revenues. The percentage of
net revenue shall be paid at a rate of 40% to the Village (event year 2013), 45% (event year
2014), and 50% (event years 2015-2016).
1
. ) The Chamber shall pay to the Village the greater amount of the combined total revenue
• generated in Finances - Sections 1 and 3 or$10,000.
Buffalo Grove Days Committee
Two representatives from the Chamber shall serve as liaisons to the Buffalo Grove Days
Committee.
Village of B/ fal Grove
By: (•
Dane C. Bragg, Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Date: 4/51;s
Buffalo Grove Area Chamber of Commerce
By:
Scott Fishkin, President
Buffalo Grove Area Chamber of Commerce
50 '/z Raupp Boulevard
Buffalo Grove, Illinois 60089
Date:
2