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2021-25 - AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT WITH WEX BANK FOR FUELING CARDS - 10/18/2021 RESOLUTION NO. 2021-25 A RESOLUTION AUTHORIZING THE VILLAGE MANAGER TO EXECUTE AN AGREEMENT WITH WEX BANK FOR FUELING CARDS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS,the Village of Buffalo Grove seeks to enter into an agreement("Agreement")with WEX Bank for fueling cards to replace the current on-site fueling station., and WHEREAS, the Village Board has determined that it is in the best interests of the Village to authorize the Village Manager to take all necessary actions to ensure completion of the replacement. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE,STATE OF ILLINOIS,as follows: SECTION 1. The foregoing recitals are hereby incorporated and made a part of this Resolution. SECTION 2. The Village Manager is hereby authorized and directed to execute the Agreement and to take all actions necessary for its implementation, pending final review and approval by the Village Attorney. SECTION 3. This Resolution shall be in full force and effect from and after its passage and approval. AYES: b—Stein, Ottenheimer Weidenfel'd Johnson Smith, i 'ke NAYES: 0_None ABSENT: 0—None PASSED: October 19 7021. APPROVED: October 16 021. APPROVED: Beverly Sussman Village President ATTEST: Janet M. ' bian, Village'Clerk ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT BETWEEN WEX BANK AND THE STATE OF ILLINOIS the"STATE" CREDIT INFORMATION Participating Entity agrees that in the event the account is not paid as agreed,WEX BANK may report the undersigned's liability for and the status of the account to credit bureaus and others who may lawfully receive such information. Participating Entity Phone# Fax# Village of Buffalo Grove 847-459-2500 847-459-0332 Headquarters Name and Physical Address(Do not include PC Box) Applicant's Taxpayer ID#(TIN,FEIN or SSN) Village of Buffalo Grove Village Hall. 50 Raupp Blvd Buffalo Grove,IL 60089 36-2525051 In Business Since(yyyy) Year of Incorporation(yyyy) Number of Vehicles Avg Monthly Fuel Expenditures I Avg Monthly Service Expenditures 1958 1958 166 $10,000 $10,000 ACCOUNT SETUP INFORMATION Write Participating Entity name as you wish it to appear on cards.Limit of 20 characters&spaces. Unless specified,no company name will appear on cards. Billing Contact Billing Address City State Zip+4 Josh Wallace 51 Raupp Blvd Buffalo Grove IL 60089-2138 Designate the Fleet Contact authorized to receive all charge cards,reports,and other such information we provide from time to time and to take actions with respect to your account and account access.This is also the person designated by your company to provide all fleet vehicles,driver and other information we may request. Authorized Fleet Contact Name Title Phone# Fax# Josh Wallace Fleet Manager 847-459-2579 847-537-1742 Mailing Address(if different from billing address) City State I Zip+4 Email address(required to take advantage of product type card controls) jrwallace@vbg.org Card Controls:To help us estimate your credit needs,indicate the types of cards you anticipate using. If you provide a valid email address above,you can select from these product type options: ❑All Products ®Fuel&Service ❑Fuel&Fluids with Roadside Assistance ❑Fuel with Roadside Assistance ❑Mix of card types ® Check here if business is exempt from motor fuels tax DEFINITIONS: "Agreement"means:Contract No.CMS7903500 effective July 1,2016 for Fuel Cards and Fuel Management Services(the"Agreement")between the(the State and WEX BANK. "Participating Entity"shall mean the Participating Entity as defined in the Agreement permitted to purchase services under the Agreement,as specified in the Credit information above. All other capitalized terms used in this Addendum without definition have the meanings set forth in the Agreement. AGREEMENTS OF WEX BANK AND PARTICIPATING ENTITY: 1. This Addendum is to allow the Participating Entity to participate under the Agreement between WEX BANK and the State. It does not modify,amend or change the Agreement in any way. 2. Participating Entity represents that it is authorized or allowed by the laws of its home state to enter into this Addendum and to participate under the Agreement. 3. Participating Entity hereby requests the services of WEX BANK described in the Agreement and agrees to perform all duties of a Participating Entity under the Agreement,including,without limitation,payment of all charges on its account(s)within the time periods provided under the Agreement,payment of any fees provided in the Agreement,and cooperation with respect to providing all necessary information for the administration of the Agreement. Participating Entity agrees to be bound by the terms and conditions of the Agreement,including,without limitation,rules for authorized and unauthorized use of cards, disputes of charges,reporting lost and stolen cards,and all other rules and provisions relating to use of Participating Entity's account. 4. Participating Entity acknowledges that its failure to make timely payment in accordance with the terms of the Agreement and/or the Addendum may result in suspension or cancellation of the account(s). The undersigned represents and warrants that he/she is duly authorized to execute this Addendum on behalf of the Participating Entity and this Addendum is the valid and binding obligation of the Participating Entity,enforceable in accordance with its terms. INFORMATION SHARING DISCLOSURE:Information regarding your transactions may be provided to accepting merchants or their service providers to facilitate discounts or other promotional campaigns of interest to you. U.S.A.PATRIOT ACT:Our bank complies with Section 326 of the USA PATRIOT Act which requires all financial institutions to obtain,verify,and record information that identifies each company or person who opens an account. What this means for you:when you open an account,we will ask for your name, address,date of birth,and other information that will allow us to identify you. We may also ask to see your driver's license or other identifying documents for your business. DISCLAIMER:THIS IS AN APPLICATION FOR SERVICES AND SHALL NOT BE BINDING UPON WEX BANK UNTIL FINAL CREDIT APPROVAL HAS BEEN GRANTED BY WEX BANK. CONTRACTING AGENCY AUTHORIZED SIGNATURE REQUIRED Any person signing on behalf of the Participating Entity has been duly authorized by all necessary action of Applicant's governing body,and that the undersigned is authorized to make this applic n on b alf of the Participating Entity. Signature: , Printed Name: Dane Bragg Title: Village Manager Date: 10/25/2021 Complete and sign addendum. Fax to 1-866-527-8873. No- • Oppty Number Sales Code Plastic Type Coupon Code Account Number • 110900203 I1-6 04 04.ADDEND.CRDAPP(08/16)