2021-24 - THOMPSON & BRANDYWYN CONTRACT 3 FEDERAL FUNDING AND ENGINEERING AGREEMENTS (IDOT) - 09/20/2021 COUNTY/CITYNILLAGE/TOWNSHIP of Buffalo Grove
Location: Brandywyn,Lane &Thom,pson,Boulevard -- to e 3
Section No.: 16-00106-03-RS
Project No.: 1R7K 5544-9)
Job No.: C-91-092-20
Lake County
RESOLUTION NO. 2021-24
WHEREAS, The VILLAGE of BUFFALO GROVE is attempting to improve a segment of Brandywyn
Lane from Deerfield Parkway to Thompson Boulevard that is approximately 0.371 miles in length and
Thompson Boulevard from Arlington Heights Road to Brandywyn Lane that is approximately 0.571 miles
in length.
WHEREAS,the cost of said improvement has necessitated the use of federal funds.
WHEREAS,the federal fund source requires a local match.
NOW THEREFORE, BE IT RESOLVED by the VILLAGE of BUFFALO GROVE Board of Trustees that the VILLAGE
of BUFFALO GROVE authorized Three Million One Hundred Twenty-Eight Thousand Four Hundred and
Seventy-Four dollars 05/100, ($3,128,474.05) or as much may be needed to match federal funds in the
completion of MFT Section Number 16-00106-03-RS.
BE IT FURTHER RESOLVED that the VILLAGE President and VILLAGE Clerk be and are hereby
authorized and directed to execute the above-mentioned AGREEMENT and any other such documents
related to advancement and completion of said project; and
BE IT FURTHER RESOLVED that the VILLAGE Clerk is hereby directed to transmit five certified
copies of this resolution to the Illinois Department of Transportation through the Division of
Transportation and one certified copy to the VILLAGE through the VILLAGE Clerk's Office.
Enacted and approved this 201h day of September, 2021, at VILLAGE of BUFFALO GROVE, Illinois.
ADOPTED this 20th day of September, 2021
AYES: 6—Stein Ottenheimer,Weidenfeld Johnson Smith Pike
NAYES: 0—None
ABSENT: 0—None
Beverly Sussman, ' President
ATTEST:
Sirabian,Village Clerk SEAL
ov
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois / 62764
April 26, 2022
Ms. Janet Sirabian
Village Clerk
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Subject: Village: Buffalo Grove
Section: 16-00106-03-RS
Project: 1 R7K(549)
Job: C-91-092-20
Joint Agreement
Dear Ms. Sirabian:
The federal funds were authorized on 1/31/2022 and a joint funding
agreement was executed by the department on 4/21/2022 .
A copy is enclosed.
Sincerely
, /Ku/a_
Gregory S. Lupton, P.E.
Local Project Implementation Engineer
Enclosure
cc: Ms. Beverly Sussman, Village President
Jose Rios - Region 1 Attn: Chad Riddle - District 1
Attn: Programming
Attn: Project Control (Sara.Reynolds@illinois.gov)
Attn: Sarahjini.Nunn@illinois.gov
12
Ilinois DepartrY1ent Local Public Agency Agreement 11
of Transportation for Federal Participation
LOCAL PUBLIC AGENCY
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
Fund Type ITEP, SRTS, HSIP Numbers) MPO Name MPO TIP Number
STU N/A CMAP 10-16-0039
® Construction on State Letting ❑ Construction Local Letting ❑ Day Labor ❑ Local Administered Engineering ❑ Right-of-Way
Construction Engineering Right of Way
Job Number Project Number Job Number Project Number Job Number Project Number
C-91-092-20 1 R7K(549)
This Agreement is made and entered into between the above local public agency, hereinafter referred to as the"LPA"and the State of
Illinois, acting by and through its Department of Transportation, hereinafter referred to as"STATE".The STATE and LPA jointly propose to
improve the designated location as described below.The improvement shall be consulted in accordance with plans prepared by,or on
behalf of the LPA and approved by the STATE using the STATE's policies and procedures approved and/or required by the Federal
Highway Administration, hereinafter referred to as"FHWA".
LOCATION
Stationing
Local Street/Road Name Key Route Length From To
Thompson Boulevard MUN 3260 0.60 mi. 0.00 0.60
Location Termini
Arlington Heights Road to Brandywyn Lane
Current Jurisdiction Existing Structure Number(s) Add Location
LPA N/A Remove
LOCATION
Stationing
Local Street/Road Name Key Route Length From To
Brandywyn Lane MUN 2060 0.40 mi. 0.47 0.87
Location Termini
Thompson Boulevard to Deerfield Parkway
Current Jurisdiction Existing Structure Number(s) Add Location
�PA N/A Remove
PROJECT DESCRIPTION
Project consists of reconstruction of Thompson Boulevard and resurfacing of Brandywyn Lane. Improvements
include earth excavation, pavement removal, storm sewer, combination curb and gutter, sidewalk, HMA binder
and surface, ADA upgrades, erosion control, pavement marking, landscaping and other associated
improvements.
LOCAL PUBLIC AGENCY APPROPRIATION -REQUIRED FOR STATE LET CONTRACTS
By execution of this Agreement the LPA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to
fund the LPA share of project costs.A copy of the authorizing resolution or ordinance is attached as an addendum.
METHOD OF FINANCING -(State-Let Contract Work Only)
Check One
❑ METHOD A-Lump Sum(80%of LPA Obligation
Lump Sum Payment-Upon award of the contract for this improvement,the LPA will pay the STATE within thirty(30)calendar days of
billing, in lump sum, an amount equal to 80%of the LPA's estimated obligation incurred under this agreement.The LPA will pay to the
STATE the remainder of the LPA's obligation (including any nonparticipating costs)in a lump sum within thirty(30)calendar days of billing
in a lump sum, upon completion of the project based on final costs.
Printed 11/17/21 Page 1 of 6 BLR 05310(Rev.07/20/21)
❑ METHOD B- Monthly Payments of due by the of each successive month.
Monthly Payments-Upon award of the contract for this improvement,the LPA will pay to the STATE a specified amount each month for
an estimated period of months,or until 80%of the LPA's estimated obligation under the provisions of the agreement has been paid.The
LPA will pay to the STATE the remainder of the LPA's obligation(including any nonparticipating costs)in a lump sum, upon completion of
the project based upon final costs.
® METHOD C- LPA's Share Balance divided by estimated total cost multiplied by actual progress payment.
Progress Payments-Upon receipt of the contractor's first and subsequent progressive bills for this improvement,the LPA will pay to the
STATE within thirty(30)calendar days of receipt, an amount equal to the LPA's share of the construction cost divided by the estimated
total cost multiplied by the actual payment(appropriately adjust for nonparticipating costs)made to the contractor until the entire obligation
incurred under this agreement has been paid.
Failure to remit the payment(s)in a timely manner as required under Methods A, B,or C shall allow the STATE to internally offset, reduce,
or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to the LPA on this
or any other contract.The STATE at its sole option, upon notice to the LPA, may place the debit into the Illinois Comptroller's Offset
System(15 ILCS 405/10.05)or take such other and further action as may be required to recover the debt.
THE LPA AGREES:
1. To acquire in its name,or in the name of the STATE if on the STATE highway system,all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970,and established State policies and procedures. Prior to advertising for bids,the LPA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied.The disposition of encroachments, if any,will be
cooperatively determined by representatives of the LPA,the STATE, and the FHWA if required.
2.To provide for all utility adjustments and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Public Agency Highway and Street Systems.
3.To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
4.To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, a jurisdictional addendum is required.
5.To maintain or cause to be maintained the completed improvement(or that portion within its jurisdiction as established by
addendum referred to in item 4 above)in a manner satisfactory to the STATE and the FHWA.
6.To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
7.To maintain for a minimum of 3 years after final project close out by the STATE, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract.The
contract and all books, records, and supporting documents related to the contract shall be available for review and audit by the
Auditor General and the STATE. The LPA agrees to cooperate fully with any audit conducted by the Auditor General, the STATE,
and to provide full access to all relevant materials. Failure to maintain the books, records, and supporting documents required by
this section shall establish presumption in favor of the STATE for recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
8.To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
9.To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA.
10. (Local Contracts or Day Labor)To provide or cause to be provided all of the initial funding, equipment, labor, material and
services necessary to complete the project.
11. (Preliminary Engineering)In the event that right-of-way acquisition for,or construction of,the project for which this preliminary
engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following FHWA
authorization,the LPA will repay the STATE any Federal funds received under the terms of this agreement.
12. (Right-of-Way Acquisition)In the event construction has not commenced by the close of the twentieth fiscal year following FHWA
authorization using right-of-way acquired this agreement,the LPA will repay the STATE any Federal Funds received under the
terms of this agreement.
13. (Railroad Related Work)The LPA is responsible for the payment of the railroad related expenses in accordance with the LPA/
railroad agreement prior to requesting reimbursement from the STATE. Requests for reimbursement should be sent to the
appropriate IDOT District Bureau of Local Roads and Streets Office. Engineer's Payment Estimates shall be in accordance with
the Division of Cost.
14. Certifies to the best of its knowledge and belief that it's officials:
a. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
b. have not within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain,or performing a public(Federal,
State or local)transaction or contract under a public transaction;violation of Federal or State antirust statutes or commission of
embezzlement, theft,forgery, bribery,falsification or destruction of records, making false statements receiving stolen property;
c. are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State, Local)with
commission of any of the offenses enumerated in item(b)of this certification;and
Printed 11/17/21 Page 2 of 6 BLR 05310(Rev.07/20/21)
d. have not within a three-year period preceding the agreement had one or more public transactions(Federal, State, Local)
terminated for cause or default.
15.To include the certifications, listed in item 14 above,and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
16. (STATE Contracts).That execution of this agreement constitutes the LPA's concurrence in the award of the construction contract
to the responsible low bidder as determined by the STATE.
17.That for agreements exceeding$100,000 in federal funds,execution of this agreement constitutes the LPA's certification that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned,to any person for influencing
or attempting to influence an officer or employee of any agency,a member of congress,an officer or employee of congress,or
any employee of a member of congress in connection with the awarding of any federal contract,the making of any cooperative
agreement, and the extension,continuation, renewal,amendment or modification of any Federal contract,grant, loan or
cooperative agreement.
b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to
influence an officer or employee of any agency,a member of congress, an officer or employee of congress or an employee of a
member of congress in connection with this federal contract,grant, loan,or cooperative agreement,the undersigned shall
complete and submit standard form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
c. The LPA shall require that the language of this certification be included in the award documents for all subawards (including
subcontracts,subgrants and contracts under grants, loans and cooperative agreements), and that all subrecipients shall certify
and disclose accordingly.
18.To regulate parking and traffic in accordance with the approved project report.
19.To regulate encroachments on public rights-of-way in accordance with current Illinois Compiled Statutes.
20.To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with the current Illinois Compiled Statutes.
21.To comply with the federal Financial Integrity Review and Evaluation (FIRE)program,which requires States and subrecipients to
justify continued federal funding on inactive projects.23 CFR 630.106(a)(5)defines an inactive project as a project in which no
expenditures have been charged against federal funds for the past twelve(12)months.
22. (Reimbursement Requests)For reimbursement requests the LPA will submit supporting documentation with each invoice.
Supporting documentation is defined as verification of payment,certified time sheets or summaries,vendor invoices,vendor
receipts,cost plus fix fee invoice, progress report, personnel and direct cost summaries, and other documentation supporting the
requested reimbursement amount(Form BLR 05621 should be used for consultant invoicing purposes). LPA invoice requests to
the STATE will be submitted with sequential invoice numbers by project.
23. (Final Invoice)The LPA will submit to the STATE a complete and detailed final invoice with applicable supporting
documentation of all incurred costs, less previous payments, no later than twelve(12)months from the date of completion of work
or from the date of the previous invoice,which ever occurs first. If a final invoice is not received within this time frame,the most
recent invoice may be considered the final invoice and the obligation of the funds closed. Form BLR 05613(Engineering Payment
Record)is required to be submitted with the final invoice on the engineering projects.
24. (Project Closeout)The LPA shall provide the final report to the appropriate STATE district office within twelve(12)months of the
physical completion date of the project so that the report my be audited and approved for payment. If the deadline cannot be met,
a written explanation must be provided to the district prior to the end of the twelve(12)months documenting the reason and the
new anticipated date of completion. If the extended deadline is not met,this process must be repeated until the project is closed.
Failure to follow this process may result in the immediate close-out of the project and loss of further funding.
25. (Project End Date)For Preliminary Engineering projects the end date is ten(10)years from the execution date of the agreement.
For Right-of-Way projects the end date is fifteen(15)years from the execution date of the agreement. For Construction projects
the end date is five(5)years for projects under$1,000,000 or seven (7)years for projects over$1,000,000 from the execution
date of the agreement. Requests for time extensions and joint agreement amendments must be received and approved prior to
expiration of the project end date. Failure to extend the end date may result in the immediate close-out of the project and loss of
further funding.
26. (Single Audit Requirements)That if the LPA expends$750,000 or more a year in federal financial assistance they shall have an
audit made in accordance with 2 CFR 200. LPA's expending less than$750,000 a year shall be exempt from compliance. A copy
of the audit report must be submitted to the STATE (Office of Internal Audit, Room 201,2300 South Dirksen Parkway, Springfield,
Illinois,62764)within 30 days after the completion of the audit, but no later than one year after the end of the LPA's fiscal year.
The CFDA number for all highway planning and construction activities is 20.205.
27. That the LPA is required to register with the System for Award Management or SAM,which is a web-enabled government-wide
application that collects, validates, stores, and disseminates business information about the federal government's trading partners
in support of the contract award and the electronic payment processes. To register or renew, please use the following website:
https://www.sam.gov/SAM/
28. (Required Uniform Reporting)To comply with the Grant Accountability and Transparency Act(30 ILCS 708)that requires a
uniform reporting of expenditures. Uniform reports of expenditures shall be reported no less than quarterly using IDOT's BoBS
2832 form available on IDOT's web page under the"Resources"tab.Additional reporting frequency may be required based upon
specific conditions, as listed in the accepted Notice of State Award (NOSA). Specific conditions are based upon the award
recipient/grantee's responses to the Fiscal and Administrative Risk Assessment(ICQ)and the Programmatic Risk Assessment
(PRA).
NOTE: Under the terms of the Grant Funds Recovery Act(30 ILCS 705/4.1),"Grantor agencies may withhold or suspend the
distribution of grant funds for failure to file requirement reports"if the report is more than 30 calendar days delinquent,without any
Printed 11/17/21 Page 3 of 6 BLR 05310(Rev.07/20/21)
approved written explanation by the grantee,the entity will be placed on the Illinois Stop Payment List. (Refer to the Grantee
Compliance Enforcement System for detail about the Illinois Stop Payment List: https://www.illinois.gov/sites/GATA/Pages/
ResourceLibrary.aspx)
THE STATE AGREES:
1. To provide such guidance, assistance, and supervision to monitor and perform audits to the extent necessary to assure validity of
the LPA's certification of compliance with Title II and III Requirements.
2. (State Contracts)To receive bids for construction of the proposed improvement when the plans have been approved by the
STATE(and FHWA, if required)and to award a contract for construction of the proposed improvement after receipt of a
satisfactory bid.
3. (Day Labor)To authorize the LPA to proceed with the construction of the improvement when agreed unit prices are approved,
and to reimburse the LPA for that portion of the cost payable from Federal and/or State funds based on the agreed unit prices
and engineer's pay estimates in accordance with the division of cost page.
4. (Local Contracts)For agreements with federal and/or state funds in engineering, right-of-way, utility work and/or construction
work:
a. To reimburse the LPA for federal and/or state share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payments by the LPA;
b.To provide independent assurance sampling and furnish off-site material inspection and testing at sources normally visited by
STATE inspectors for steel, cement, aggregate,structural steel,and other materials customarily tested by the STATE.
IT IS MUTUALLY AGREED:
1. Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard
Specifications for Road and Bridge Construction and federal Buy America provisions.
2. That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation within one(1)year of the date of execution of this agreement.
3. This agreement shall be binding upon the parties,their successors and assigns.
4. For contracts awarded by the LPA,the LPA shall not discriminate on the basis of race, color, national origin or sex in the award
and performance of any USDOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR
part 26.The LPA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award
and administration of USDOT-assisted contracts.The LPA's DBE program,as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this agreement. Upon notification to the recipient of its failure to carry out its approved
program,the STATE may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S. C 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.0 3801 et seq.). In the
absence of a USDOT-approved LPA DBE Program or on state awarded contracts,this agreement shall be administered under
the provisions of the STATE'S USDOT approved Disadvantaged Business Enterprise Program.
5. In cases where the STATE is reimbursing the LPA, obligation of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year,the Illinois General Assembly or applicable federal funding source fails to appropriate
or otherwise make available funds for the work contemplated herein.
6. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this agreement and/or
amendment shall be subject to the Prevailing Wage Act(820 ILCS 130/0.01 et seq.)unless the provisions of the act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this agreement.
X 1. Location Map
X 2. Division of Cost
- X 3. LPA Funding Authorization Resolution
- X 4. GATA reporting
Add Row
Printed 11/17/21 Page 4 of 6 BLR 05310(Rev.07/20/21)
The LPA further agrees as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this agreement
and all Addenda indicated above.
APPROVED
Local Public Agency
Name of Official(Print or Type Name)
Beverly Sussman
Title of Official
Village President
Signature Date
_00 j;L_44ev...4—;r:t."t_, Q/Z0/
The above signature certifies the agency's Tin number is
362525051 conducting business as a Governmental Entity.
Duns Number 074402751
APPROVED
State of Illinois
Department of Transportation
Omer Osman, P.E., Secretary of Transportation Date
om_ Duo:-fr — gel/ZOZZ_
By:
George A.Tapas, P.E. ., Engineer ,Local Roads eets Date
/adz?
Stephen M.Travia, P. ., Director of Highways PI ief Engineer Date
/✓4
Yangsu Kim, Chief Counsel Date
n//4
Chief Fiscal Officer Date
rat
NOTE: if the LPA signature is by an APPOINTED official,a resolution authorizing said appointed official to execute this
agreement is required.
Printed 09/20/21 Page 5 of 6 BLR 05310(Rev.07/20/21)
Illinois Department of Transportation
Memorandum
To: Omer Osman
From: George Tapas, P.E., S.E. Mjdf
Subject: LPA Agreement Fiscal Approval
Date: March 9, 2022
Attached for your review and signature is a listing and description of local
public agency projects scheduled for the State Letting. The agreements have
been reviewed and found acceptable for fiscal approval.
Page numbers shown with the list of projects correspond to the page number
and line number of the attached project detail spreadsheet.
Should any project need to be excluded from approval on the attached list,
please indicate by check marking the respective "Excluded from Approval" box,
If you have any questions or would like to review individual agreements, please
let me know and we will follow up.
Bureau of Local Roads and Streets
Joint Agreement Approval List
Amount of Excluded
Page Job Number ' Local Agency Agreement from
Approval
1-1 C-91-105-20 Downers Grove $850,000
1-2 C-95-005-22 McLean County ' $2,500,000
1-3 C-95-015-21 Hoopeston $1,051,583.86
1-4 C-96-213-15 Springfield $4,250,000
1-5 . C-97-001-22 Mattoon $1,375,000
1-6 C-98-011-22 Shiloh $420,810.67
2-1 C-99-022-19 Marion $202,500
3-1 C-92-030-20 Ogle County Highway Department $770,000
3-2 C-93-010-22 Livingston County $2,000,000
3-3 C-98-014-21 ' St. Clair County $7,147,999.64
3-4 C-99-026-18 Jackson County $810,000
4-1 C-97-002-19 Shelby County $2,040,000
5-1 C-91-140-22 Spring Grove $369,838
5-2 C-93-111-21 Gilman $2,582,000
Champaign County Forest $1,364,800
5-3 C-95-036-22
Preserve District
5-4 C-96-038-22 Mt. Sterling $2,137,487.50
6-1 C-91-389-19 Franklin Park ' $28,146,404
6-2 C-98-010-23 Columbia $1,601,000
7-1 . C-91-144-01 Will County $2,270,268
7-2 C-91-341-15 Westchester $1,062,600
7-3 C-93-008-22 Livingston County $400,000
i 7-4 C-93-009-22 Livingston County $335,000
7-5 C-96-098-21 Springfield $1,300,000
7-6 C-97-043-22 Shelby County ' $1,279,000
8-1 C-97-012-22 Effingham County $900,000
8-2 C-97-006-22 Macon County $20,000,000
8-3 C-99-511-15 Union County $210,000
Bureau of Local Roads and Streets
Joint Agreement Approval List
Excluded
Page Job Number Local Agency Amount of from
Agreement
Approval
9-1 C-91-197-19 McHenry County $3,700,000
9-2 C-91-347-20 DuPage County $602,030
9-3 C-93-042-15 Princeton $324,500
9-4 C-93-053-22 DePue — $212,500
9-5 C-96-009-21 Schuyler County $1,112,000
10-1 C-91-117-16 Highland Park $9,508,312
10-2 C-91-092-20 Buffalo Grove $3,919,810
10-3 C-96-065-21 Logan County $630,000
11-1 C-91-104-20 Itasca $2,872,100
11-2 C-92-017-22 Ogle County Highway Department $425,672.05
11-3 C-97-032-22 Coles County $210,000
The above is a listing of joint agreements for improvements scheduled for the
State Letting. The joint funding agreements associated with these projects have
been reviewed by the Department and recommended for execution. Concurrence
is hereby given to execute the joint funding agreements listed above.
1
By: By: '#€Az
mer Osma , ecretary Joanne oodworth, Acting Chief
Fiscal Officer
Date: *Via)* Date: � 3
By: By: _
Step n Travis, irector of Ya gs , Chief Counsel
Highways
Date: _3 ./0 ac9. Date: 3-11
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Section No.: 16-00106-03-RS
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ADDENDA NUMBER 2
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
Construction Engineering Right of Way
Job Number Project Number Job Number Proiect Number Job Number Project Number
C-91-092-20 1 R7K(549)
DIVISION OF COST
Federal Funds State Funds Local Public Agency
Type of Work Fund Type Amount % Fund Type Amount % Fund Type Amount % Totals
-Participating Construction STU $1,500,005.00 • LOCAL $1,822,695.00 BAL $3,322,700.00
-Non-Participating Construction LOCAL $135,264.00 100% $135,264.00
Construction Engineering STU $369,477.00 * LOCAL $92,369.00 BAL $461,846.00
•
Total $1,869,482.00 Total Total $2,050,328.00 $3,919,810.00
Add
If funding is not a percentage of the total place an asterisk(*)in the space provided for the percentage and explain below:
*Maximum FHWA(STU)Participation 80%NTE$1,869,482
Non-Participating Construction Items/Costs include but not limited to resurfacing of cul-de-sacs,etc.
NOTE:The costs shown in the Division of Cost table are approximate and subject to change.The final LPA share is dependent on the final Federal and State participation.The actual
costs will be used in the final division of cost for billing and reimbursement.
Printed 11/17/21 Page 6 of 6 BLR 05310(Rev.07/20/21)
COUNTY/CITY/VILLAGE/TOWNSHIP of_Buffalo Grove
Location: Brandywyn Lane & Thompson Boulevard— Stage 3
Section No.: _16-00106-03-RS
Project No.: 1R7K(549)
Job No.: C-91-092-20
Lake County
RESOLUTION
WHEREAS, The VILLAGE of BUFFALO GROVE is attempting to improve a
segment of Brandywyn Lane from Deerfield Parkway to Thompson Boulevard that is
approximately 0.371 miles in length and Thompson Boulevard from Arlington Heights
Road to Brandywyn Lane that is approximately 0.571 miles in length.
WHEREAS, the cost of said improvement has necessitated the use of federal funds.
WHEREAS, the federal fund source requires a local match.
NOW THEREFORE, BE IT RESOLVED by the VILLAGE of BUFFALO GROVE Board
of Trustees that the VILLAGE of BUFFALO GROVE authorized Two Million Four
Hundred Nineteen Thousand Eight Hundred and Four dollars 95/100, ($2,419,804.95) or as
much may be needed to match federal funds in the completion of MFT Section Number 16-
00106-03-RS.
BE IT FURTHER RESOLVED that the VILLAGE President and VILLAGE Clerk
be and are hereby authorized and directed to execute the above-mentioned AGREEMENT
and any other such documents related to advancement and completion of said project; and
BE IT FURTHER RESOLVED that the VILLAGE Clerk is hereby directed to
transmit five certified copies of this resolution to the Illinois Department of Transportation
through the Division of Transportation and one certified copy to the VILLAGE through
the VILLAGE Clerk's Office.
Enacted and approved this day of •Q/40/4"1.1-9t' , 202/, at
VILLAGE of BUFFALO GROVE, Illinois.
ADOPTED this day of 5/0 71PmIP'r 20 Z/
, AYES
NAYS
ABSENT
Be -rly Sussm,, , i age President
ATTEST: 4.6M, Sry
Jann Villa
ge Clerk 4 h ,A,1,
•
ti ��
ADDENDA 4
Grant Accountability and Transparency Act (GATA)
Required Uniform Reporting
The Grant Accountability and Transparency Act (30 ILCS 708), requires a uniform reporting of
expenditures. Uniform reports of expenditures shall be reported no less than quarterly using
IDOT's BoBS 2832 form available on IDOT's web page under the "Resources" tab.
Additional reporting frequency may be required based upon specific conditions, as listed in the
accepted Notice of State Award (NOSA). Specific conditions are based upon the award
recipient/grantee's responses to the Fiscal and Administrative Risk Assessment (ICQ) and the
Programmatic Risk Assessment (PRA).
PLEASE NOTE: Under the terms of the Grant Funds Recovery Act (30 ILCS 705/4.1), "Grantor
agencies may withhold or suspend the distribution of grant funds for failure to file requirement
reports"if the report is more than 30 calendar days delinquent, without any approved written
explanation by the grantee, the entity will be placed on the Illinois Stop Payment List. (Refer to
the Grantee Compliance Enforcement System for detail about the Illinois Stop Payment List:
https://www.illinois.gov/sites/GATA/Pages/ResourceLibrary.aspx )
"sr)473
A -)31
ic• ,.;
1
, •
qv
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois / 62764
June 30, 2022
Ms. Janet M. Sirabian
Village Clerk
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Subject: Village: Buffalo Grove
Section: 16-00106-03-RS
Project: 1 R7K(549)
Job: C-91-092-20
Construction Engineering Agreement
Consultant: Gewalt Hamilton Associates, Inc.
$461,846.00 (Approved 80% Federal $369,476.80)
Dear Ms. Sirabian:
The department approved the subject agreement on January 31, 2022.
A copy is enclosed. The village may authorize the consultant to proceed with the
engineering work.
Profit is not allowed to the prime consultant on sub-consultant's costs. Profit should not be
calculated as 10% of the total sub-consultant cost. It should be calculated on just the sub-
consultant's direct labor.
Please contact Debbie Jarvis (Debbie.Jarvis@illinois.gov) if you have any questions.
Sincerely
1 iyifr/4
Gregory S. Lupton, P.E.
Local Project Implementation Engineer
Enclosure
cc: Beverly Sussman, Village President
Jose Rios Region 1 Attn: Chad Riddle - District 1
Attn: Project Control
Gewalt Hamilton Associates, Inc.
Ilinois Department Local Public Agency .�
of Transportation Engineering Services Agreement o
om
Agreement For Agreement Type
Using Federal Funds?® Yes ❑ No Federal CE Original
LOCAL PUBLIC AGENCY
Local Public Agency County Section Number Job Number
Village of Buffalo Grove J Lake 16-00106-03-RS C-91-092-20
Project Number Contact Name Phone Number Email
1R7K(549) Kyle E. Johnson (847) 459-2523 kjohnson@vbg.org
SECTION PROVISIONS
Local Street/Road Name Key Route Length Structure Number
Thompson Blvd 3260 0.571 N/A
Location Termini Add Location
Arlington Heights Road to Brandywyn Lane Remove Location
SECTION PROVISIONS
Local Street/Road Name Key Route Length Structure Number
Brandywyn Lane 2060 0.371 N/A
Location Termini Add Location
Deerfield Parkway to Thompson Boulevard Remove Location
Project Description
Project consists of reconstruction of Thompson Blvd and resurfacing of Brandywyn Lane. Improvements include
earth excavation, pavement removal, storm sewer, combination curb and gutter, sidewalk, HMA binder and
surface, ADA upgrades, erosion control, pavement marking, landscaping and other associated improvements.
Engineering Funding ® Federal ❑ MFT/TBP ❑ State ® Other Local
Anticipated Construction Funding ® Federal ❑ MFT/TBP ❑ State ® Other Local
AGREEMENT FOR
Phase III -Construction Engineering
CONSULTANT
Consultant(Firm) Name Contact Name Phone Number Email
Gewalt Hamilton Associates, Inc. Todd P. Gordon (847) 821-6218 tgordon@gha-engineers.com
Address City State Zip Code
625 Forest Edge Drive Vernon Hills IL 60061
THIS AGREEMENT IS MADE between the above Local Public Agency(LPA) and Consultant(ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the"DEPARTMENT,"will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership,firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT.The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used,they shall be interpreted to mean:
Completed09/12/21 Page 1 of 12 BLR 05530(Rev.08/05/21)
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
® EXHIBIT A: Scope of Services
® EXHIBIT B: Project Schedule
® EXHIBIT C: Direct Costs Check Sheet
® EXHIBIT D: Qualification Based Selection (QBS) Checklist
® EXHIBIT E: Cost Plus Fixed Fee Cost Estimate of Consultant Services Worksheet(BLR 05513 or BLR 05514)
® EXHIBIT F: GHA Manhour Calculations
® EXHIBIT G: Material Testing Subconsultant Agreement
® EXHIBIT H: Location Map
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser-salaried personnel,the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering:The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report,to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement.The form shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT.The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US
Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT,which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA.The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a)The ENGINEER shall be prequalified with the STATE in Construction Inspection.All employees of the ENGINEER
serving as the onsite resident construction supervisor or providing construction inspection shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required,the ENGINEER shall obtain samples according to the STATE Bureau of
Materials."Manual of Test Procedures for Materials,"submit STATE Bureau of Materials inspection reports; and
verify compliance with contract specifications.
11. That the engineering services shall include all equipment, instruments, supplies,transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT See Exhibit C).
II. THE LPA AGREES,
Completed09/12/21 Page 2 of 12 BLR 05530(Rev.08/05/21)
1: To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act(50 ILCS 510),The Brooks Act(40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services(23 CFR part 172). Exhibit D is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. For Construction Engineering Contracts:
(a)To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental
PROJECT activities.
(b)To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized.
4. To pay the ENGINEER:
(a) For progressive payments-Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment-Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
❑ Lump Sum
❑ Specific Rate
® Cost plus Fixed Fee: Anniversary
Total Compensation = DL+ DC+ OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF= (0.33+ R) DL+%SubDL,where R is the advertised Complexity Factor and%SubDL is 10%profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15%of the DL+OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds$1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT-assisted contracts.The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.0 3801 et seq.).
7. To certify by execution of the AGREEMENT that the selection of the ENGINEER was performed n accordance with the Local
Government Professional Services Selection Act 50 ILCS 510,the Brooks Act 40 USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services(23 CRF part 172). Exhibit C is required to be completed with this
agreement.
III. IT IS MUTUALLY AGREED,
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain,for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT,the Federal Highways Administration (FHWA)or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA,the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from.These indemnities shall not be limited by the listing of any insurance policy.
Completed 09/12/21 Page 3 of 12 BLR 05530(Rev.08/05/21)
The,LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery.The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination,the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA.The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
5. In the event that the DEPARMENT stops payment to the LPA,the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty(30)calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein.All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA,the DEPARTMENT,
and their officers, employees from all suits,claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from.These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a)has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER)to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT,to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER)any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d)that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public(Federal, State or local)transaction; violation of Federal or State antitrust statutes or commission
of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity(Federal, State or
local)with commission of any of the offenses enumerated in paragraph(e)and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local)terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party.Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE,the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved,the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act(30 ILCS 580).The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
payments,termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1)year but not more than (5)years.
For the purpose of this certification, "grantee"or"Contractor"means a corporation, partnership or an entity with twenty-five(25)
or more employees at the time of issuing the grant or a department,division or other unit thereof, directly responsible for the
specific performance under contract or grant of$5,000 or more from the DEPARTMENT, as defined the Act.
Completed09/12/21 Page 4 of 12 BLR 05530(Rev.08/05/21)
• The•contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant,the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5)days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;
(2)The grantee's or contractor's policy to maintain a drug free workplace;
(3)Any available drug counseling, rehabilitation and employee assistance program; and
(4)The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part(b) of paragraph
(3)of subsection(a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f)Assisting employees in selecting a course of action in the event drug counseling,treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B.Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project.The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project,certain work classifications may be subject to the Prevailing Wage Act(820 ILCS
130/0.01 et seq.).
12. For Construction Engineering Contracts:
(a)That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge.The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the CONTRACTOR has completed the construction contract.
(b)That all field notes,test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for,the ENGINEER shall be responsible for any
loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense.
(c)That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER,one member appointed by the LPA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(d)That in the event that engineering and inspection services to be furnished and performed by the LPA(including
personnel furnished by the ENGINEER)shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials,
and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials
"Project Procedures Guide"and the policies of the STATE.
AGREEMENT SUMMARY
Prime Consultant TIN/FEIN/SS Number Agreement Amount
Gewalt Hamilton Associates, Inc. 36-3426053 $453,346.00
Subconsultants TIN/FEIN/SS Number Agreement Amount
- Soil and Material Consultants, Inc. 36-3094075 $8,500.00
Subconsultant Total $8,500.00
Prime Consultant Total $453,346.00
Total for all work $461,846.00
Add Subconsultants
Completed 09/12/21 Page 5 of 12 BLR 05530(Rev.08/05/21)
AGREEMENT SIGNATURES
Local Public Agency Type Name of Local Public Agency
Attest: The Village of Buffalo Grove
By(Signature&Date) By(Signature&Date)
ba.wat `• 9/20/a/ 9�td fzl
Name of Local Public Agency Local Public Agency Type Title Buffalo Grove Village Clerk Fr"e-6 1 Ok e 4-
(SEAL)
Executed by the ENGINEER:
Consultant(Firm) Name
Attest: Gewalt Hamilton Associates, Inc.
By(Signature&Date) By(Signature&Date)
//Z/2/ fff L3/LI
Title Title
PRC S I CI N'T /co J
Completed09/12/21 Page 6 of 12 BLR 05530(Rev.08/05/21)
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
SCOPE OF SERVICES
Phase III Construction Engineering Services
Brandywyn Lane and Thompson Boulevard Improvements —Contract 3
Section 16-00106-03-RS
Project No. 1R7K(549)
Job No.
Village of Buffalo Grove
GHA Proposal No. 2019.CS109 — Contract 3
PROJECT UNDERSTANDING
It is our understanding that the Village of Buffalo Grove proposes the reconstruction of Thompson Boulevard
between Arlington Heights Road (STA. 100 + 58.0) to Brandywyn Lane (STA. 130 + 75.0) and the resurfacing of
Brandywyn Lane between Deerfield Parkway (STA. 300 + 99.0) and Thompson Boulevard (STA. 344 + 79.0).
Thompson Boulevard's functional classification is designated as a Collector and Brandywyn Lane's functional
classification is designated as a Minor Collector in the Village of Buffalo Grove. There is curb and gutter along
the project limits, and drainage is accommodated by an enclosed system. Pedestrian accommodations include
existing sidewalk on both sides of each Thompson Boulevard and Brandywyn Lane. Other improvements will
include ADA upgrades at the intersections.
The project will be administered and awarded through the Illinois Department of Transportation's (IDOT). As
Surface Transportation Program (STP) funds will be utilized for construction. the project will follow IDOT
procedures for Federal Aid Projects. Thus, the Village of Buffalo Grove has entered into Intergovernmental
Agreement with IDOT to monitor the utilization of the STP funds for completion of the project. This project is
anticipated to be on the January 21, 2022 IDOT letting, and as a result, will most likely commence construction in
the Spring of 2022.
CONSTRUCTION ENGINEERING SERVICES
It is our practice to adhere to construction industry standards and insist on compliance with the project plans and
specifications in an effort to efficiently produce a quality project. As such, Construction Engineering Services will
be performed in accordance with the services outlined in the Request for Qualifications, as well as Illinois
Department of Transportation standard procedures including, but not limited to, the following:
1. GHA will oversee a scheduled pre-construction meeting with project stakeholders prior to the start of
construction and provide the meeting attendees with a summary in the form of Minutes for their records.
2. Prior to construction commencement, GHA will utilize measures outlined in our Public Relations Plan to
determine impacts on schools, local businesses, places of worship, parks, and other local projects. We will
include the Village, Village Hall, Public Works Department(s), School District(s), utility companies, and permitting
agencies as members of our project communications team to collaborate and determine the best methods for
identifying, reaching, and maintaining relationships with the project stakeholders. Once communications plan is
established, GHA will continue to coordinate and communicate with stakeholders using resident letters, project
flyers and newsletters as requested to ensure they are properly and consistently informed of the project's
progress.
3. GHA will review drawings, diagrams, illustrations, brochures, catalog cuts, shop drawings, project schedules,
and other data which the contractor is required to submit for conformance with the design concept and
compliance with the contract documents.
4. GHA will provide geometric control and construction layout verification by making random checks to the
Contractor's staking to determine if the work is in general conformance with the plans. If an error is found, we will
immediately notify the Contractor to make the appropriate changes prior to construction. In addition, our survey
crew will also provide before and after measurements and cross sections for applicable pay items.
Completed 09/12/21 Page 7 of 12 BLR 05530(Rev.08/05/21)
5. GHA will provide full-time construction observation of the necessary construction operations and processes to
ensure all materials and procedures are in conformance with the contract documents. We will utilize IDOT's web-
based system known as the Construction and Materials Management System (CMMS). This system will provide
a computerized version of a Daily Diary, Weekly Reports, Daily Quantities, Quantity Book, Pay Estimates,
Authorizations, and numerous other reports. We will measure, record, and provide source documentation daily
for all quantities for which payment will be made, and we will adhere to general IDOT requirements regarding
inspection rates, including, but not limited to, depth checks, yield requirements, and material weight ticket
collection to help facilitate a timely project closeout. We will also work with the IDOT documentation auditors and
reviewers as necessary to ensure the required records are provided. GHA will keep a project box on site,
including all the necessary up-to-date documentation in accordance with standard procedures and IDOT's
Documentation of Contract Quantities guide.
6. If a field change or Authorization is required, whether force account or agreed unit price, GHA will notify and
advise the Village prior to making any decisions that may affect the budget. In addition, our documentation of the
Contractor's daily activities will help provide sufficient information to permit verification of the nature and costs of
any changes in plans or authorized extra work.
7. GHA will make observations of the utility marks provided by the J.U.L.I.E. system and address potential
conflicts with the contractor.
8. GHA will schedule and moderate project progress meetings with the Village and Contractor(s) and provide
attendees with a summary in the form of Minutes for their records.
9. GHA will coordinate with Village of Buffalo Grove staff for quality assurance testing for the HMA and concrete.
Our subconsultant, Soils and Materials Consultants, will administer the quality assurance testing for the field and
laboratory requirements regarding soils and aggregate quality. We will confirm and document that all the
materials used on the site meet or exceed the quality requirements of the contract and IDOT-issued Project
Procedures Guide.
10. GHA will perform daily traffic control inspections in addition to those required weekly and bi-monthly during
night hours, and respectively submit deficient remarks to the Contractor with appropriate corrections requested.
11. GHA will provide National Pollutant Discharge Elimination System (NPDES) monitoring in compliance with
the ILR10 permit and Designated Erosion Control Inspection (DECI) services, as necessary.
12. GHA will prepare monthly pay requests for the Village's review and provide the required documentation and
correspondence for the Village of Buffalo Grove to submit to IDOT.
13. GHA will schedule a final walk-through upon project completion with the Village of Buffalo Grove
representatives to generate a punch list of deficiencies.
14. GHA will keep current as-builts as the work is performed. We will annotate by hand all revisions,
substitutions, variations, and omissions made or discovered during construction. Upon project completion, GHA
will provide the Village of Buffalo Grove with hard copies and an electronic copy of the record drawing plan set.
15. GHA will coordinate contract closeout procedures with the Contractor and IDOT to ensure an expedient and
productive closeout.
Completed 09/12/21 Page 8 of 12 BLR 05530(Rev.08/05/21)
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
EXHIBIT B
PROJECT SCHEDULE
Project is to begin no later than May 1, 2022 with a completion date of October 28, 2022
Completed09/12/21 Page 9 of 12 BLR 05530(Rev.08/05/21)
Local Public'Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
Exhibit C
Direct Costs Check Sheet
List ALL direct costs required for this project.Those not listed on the form will not be eligible for reimbursement by the LPA on this project.
Item Allowable Quantity Contract Rate Total
❑ Lodging Actual cost
(per GOVERNOR'S TRAVEL CONTROL BOARD) (Up to state rate maximum)
Lodging Taxes and Fees Actual Cost
❑ (per GOVERNORS TRAVEL CONTROL BOARD)
❑Air Fare Coach rate,actual cost,requires minimum two weeks'
notice,with prior IDOT approval
Vehicle Mileage Up to state rate maximum 375 $0.57 $215.63
(per GOVERNOR'S TRAVEL CONTROL BOARD)
®Vehicle Owned or Leased $32.50/half day(4 hours or less)or$65/full day 150 $65.00 $9,750.00
❑Vehicle Rental Actual cost(Up to$55/day)
❑Tolls Actual cost
❑ Parking Actual cost
❑ Overtime Premium portion(Submit supporting documentation)
❑ Shift Differential Actual cost(Based on firm's policy)
® Overnight Delivery/Postage/Courier Service Actual cost(Submit supporting documentation) 8 $20.00 $160.00
®Copies of Deliverables/Mylars(In-house) Actual cost(Submit supporting documentation) 500 $0.20 $100.00
❑Copies of Deliverables/Mylars(Outside) Actual cost(Submit supporting documentation)
❑ Project Specific Insurance Actual Cost
❑ Monuments(Permanent) Actual Cost
❑ Photo Processing Actual Cost
❑2-Way Radio(Survey or Phase III Only) Actual Cost
❑Telephone Usage(Traffic System Monitoring Only) Actual Cost
❑CADD Actual cost(Max$15/hour)
❑Web Site Actual cost(Submit supporting documentation)
❑Advertisements Actual cost(Submit supporting documentation)
❑ Public Meeting Facility Rental Actual cost(Submit supporting documentation)
❑ Public Meeting Exhibits/Renderings&Equipment Actual cost(Submit supporting documentation)
❑ Recording Fees Actual Cost
❑Transcriptions(specific to project) Actual Cost
❑ Courthouse Fees Actual Cost
❑ Storm Sewer Cleaning and Televising Actual cost(Requires 2-3 quotes with IDOT approval)
❑Traffic Control and Protection Actual cost(Requires 2-3 quotes with IDOT approval)
❑Aerial Photography and Mapping Actual cost(Requires 2-3 quotes with IDOT approval)
❑ Utility Exploratory Trenching Actual cost(Requires 2-3 quotes with IDOT approval)
❑Testing of Soil Samples Actual Cost
❑ Lab Services Actual Cost(Provide breakdown of each cost)
❑ Equipment and/or Specialized Equipment Rental Actual Cost(Requires 2-3 quotes with IDOT approval)
CI
111
CI
CI
CI
Total Direct Costs $10,225.63
Completed09/12/21 Page 10 of 12 BLR 05530(Rev.08/05/21)
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
Exhibit D
Qualification Based Selection(QBS)Checklist
The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply.The threshold is adjusted annually. If the value is under the threshold with federal
funds being used,federal small purchase guidelines must be followed.
❑ Form Not Applicable (engineering services less than the threshold)
Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No Yes
1 Do the written QBS policies and procedures discuss the initial administration (procurement, management ❑
El
and administration) concerning engineering and design related consultant services?
Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and ❑
2 specifically Section 5-5.06 (e)of the BLRS Manual?
3 Was the scope of services for this project clearly defined? ❑ ZI
4 Was public notice given for this project? ❑
If yes Due date of submittal 09/28/17
Method(s) used for advertisement and dates of advertisement
Daily Herald- Legal Notice, Public Notice Newspaper published on August 23, 2017
(see attached)
5 Do the written QBS policies and procedures cover conflicts of interest? ❑
6 Do the written QBS policies and procedures use covered methods of verification for suspension andIZI
❑
debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation? ❑
Project Criteria Weighting
- Services 20%
- References and Resumes 10%
- Local Office and Area Knowledge 15%
- Abiltiy to Perform Multiple Functions 10%
- Qualifications and Experience 20%
- Affiliations and Accredidations 10%
- Past Performances 15%
Add
8 Do the written QBS policies and procedures discuss the method of selection? ❑
Selection committee (titles)for this project
Village Engineer, Director of Public Works, Civil Engineer II
Top three consultants ranked for this project in order
1 Gewalt Hamilton Associates, Inc.
2 Civiltech, Inc.
3 BLA
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation? ❑
10 Were negotiations for this project performed in accordance with federal requirements. ❑
11 Were acceptable costs for this project verified? ❑
12 Do the written QBS policies and procedures cover review and approving for payment, before forwarding ❑
the request for reimbursement to IDOT for further review and approval?
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
13 (monitoring, evaluation, closing-out a contract, records retention, responsibility, remedies to violations or ® ❑
breaches to a contract, and resolution of disputes)?
Completed 09/12/21 Page 11 of 12 BLR 05530(Rev.08/05/21)
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
14 QBS according to State requirements used? ❑
15 Existing relationship used in lieu of QBS process? ® ❑
16 LPA is a home rule community(Exempt from QBS). ® ❑
Completed09/12/21 Page 12 of 12 BLR 05530(Rev.08/05/21)
EXHIBIT E
0 Illinois Department COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
of Transportation
ANNIVERSARY RAISE
Local Public Agency County _ Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
Consultant (Firm) Name Prepared By Date
Gewalt Hamilton Associates, Inc. Todd Gordon 8/9/2021
PAYROLL ESCALATION TABLE
CONTRACT TERM 12 MONTHS OVERHEAD RATE 152.48%
START DATE 3/1/2022 COMPLEXITY FACTOR 0
RAISE DATE ANNIVERSARY % OF RAISE 2.00%
ESCALATION PER YEAR
DETERMINE THE MID POINT OF THE AGREEMENT
6
CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT
1.00%
The total escalation for this project would be: 1.00%
BLR 05513 (Rev. 04/30/21)
Escalation
Printed 9/12/2021 8:34 AM Page 1 of 1
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Anniversary Raise
MAXIMUM PAYROLL RATE 78.00
ESCALATION FACTOR 1.00%
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Principal $78.50 $78.00
CE VI $74.30 $75.04
CE V $70.29 $70.99
CE IV $58.13 $58.71
CE III $48.75 $49.24
CE II $36.78 $37.15
CE I $30.83 $31.14
Land Surveyor IV $51.00 $51.51
Land Surveyor II $40.38 $40.78
GISP III $56.00 $56.56
Environmental Consult II $32.50 $32.83
ETV $60.71 $61.32
ETIV $40.86 $41.27
ET III $31.79 $32.11
ET II $29.58 $29.88
ET I $22.95 $23.18
AD I $25.05 $25.30
BLR 05513 (Rev. 04/30/21
Payroll Rates
Printed 9/12/2021 8:33 AM Page 1 of 1
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
SUBCONSULTANTS
Exhibit E Cost Estimate of Consultant Services Worksheet Anniversary Raise
Name Direct Labor Total Contribution to Prime Consultant
Soils and Materials Consultant 8,500.00 850.00
Total 0.00 850.00
BLR 05513 (Rev. 04/30/21)
Subconsultants
Printed 9/12/2021 8:35 AM Page 1 of 1
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Anniversary Raise
OVERHEAD RATE 152.48% COMPLEXITY FACTOR 0.00%
TASK STAFF HOURS PAYROLL OVERHEAD& DIRECT COSTS FIXED FEE SERVICES BY OF GRAND
TOTAL
FRINGE BENEFITS OTHERS TOTAL
Preconstruction Coordinate; n 152 8,465 12,907 2,793 24,165 5.23%
Preconstruction Meeting 24 1,329 2,027 439 3,795 0.82%
Layout Verification 122 4,853 7,400 1,602 13,855 3.00%
Construction Observation (RE) Al 1780 100,656 153,481 33,217 5iir' 306,080 66.27%
Construction Observation (Inspect 520 12,053 18,379 3,978 34,410 7.45%
Progress Meetings 120 5,476 8,349 1,807 15,632 3.38%
Traffic Control Inspection (Nights) 56 3,288 5,013 1,085 9,386 2.03%
Punch List & Final Inspections 40 2,348 3,581 775 6,704 1.45%
Record Drawings 80 3,284 5,007 1,084 9,375 2.03%
Project Closure 236 13,169 20,079 4,346 37,594 8.14%
Subconsultant DL 850 850 0.18%
TOTALS 3130 154,921 236,223 10,226 51,976 8,500 461,846 100.00%
391,144
BLR 05513 (Rev. 04/30/21)
Page 1 of 1 Cost Est Work
9/12/20218:36 AM
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Anniversary Raise
SHEET 1 OF 1
Preconstruction Construction Observation Construction Observation
PAYROLL AVG TOTAL PROJ.RATES Coordination Preconstruction Meeting Layout Verification (RE) April 2022-Oct 2022 (Inspector 1)
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal 78.00 0.0
CE VI 75.04 0.0
CE V 70.99 44.0 1.41% 1.00 16 10.53% 7.47 4 16.67% 11.83 24 1.35% 0.96
CE IV 58.71 1,914.0 61.15% 35.90 80 52.63% 30.90 8 33.33% 19.57 1500 84.27% 49.48
•CE III 49.24 0.0
CE II 37.15 0.0
•
CE I 31.14 0.0
Land Surveyor IV 51.51 16.0 0.51% 0.26 8 6.56% 3.38
Land Surveyor II 40.78 130.0 4.15% 1.69 90 73.77% 30.09
GISP III 56.56 0.0
Environmental
Consult II 32.83 0.0
ETV 61.32 40.0 1.28% 0.78 16 10.53% 6.45 4 16.67% 10.22 16 0.90% 0.55
ETIV 41.27 418.0 13.35% 5.51 40 26.32% 10.86 8 _ 33.33% 13.76 240 13.48% 5.56
ET III 32.11 48.0 1.53% 0.49 24 19.67% 6.32
ET II 29.88 0.0
ET I 23.18 520.0 16.61% 3.85 520 100.00% 23.18
- .
AD I 25.30 0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 3130.0 100% $49.50 152.0 100.00% $55.69 24.0 100% $55.38 122.0 100% $39.78 1780.0 100% $56.55 520.0 100% $23.18
BLR 05513 (Rev. 04/30/21)
Avg Hr 1
Printed 9/12/2021 8:37 AM Page 1 of 1
Local Public Agency County Section Number
Village of Buffalo Grove Lake 16-00106-03-RS
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Anniversary Raise
SHEET 2 OF 2
Traffic Control Inspection Punch List&Final
PAYROLL AVG Progress Meetings (Nights) Inspections Record Drawings Project Closure
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal 78.00
CE VI 75.04
CE V 70.99
CE IV 58.71 30 25.00% 14.68 56 100.00% 58.71 40 100.00% 58.71 8 10.00% 5.87 192 81.36% 47.77
CE III 49.24 _
GE!! 37.15
CE I 31.14
Land Surveyor IV 51.51 8 10.00% 5.15
Land Surveyor II 40.78 40 50.00% 20.39
GISP III 56.56
Environmental Consult II 32.83
ETV 61.32 4 1.69% 1.04
ETIV 41.27 90 75.00% 30.95 40 16.95% 6.99
ET III 32.11 24 30.00% 9.63
ET II 29.88 _
ET I 23.18
AD I 25.30
TOTALS 120.0 100% $45.63 56.0 100% $58.71 40.0 100% $58.71 80.0 100% $41.05 236.0 100% $55.80 0.0 0% $0.00
BLR 05513 (Rev. 04/30/21)
Avg Hr 2
Printed 9/12/2021 8:38 AM Page 1 of 1
Buffalo Grove-Thompson Brandywyn,
Manhour Estimate of Consultant Services
Gewalt Hamilton Associates,Inc.
Total
Principal l CE VI CE V CE IV CE III CE II CE I LS IV LS II LS I ET V ET IV ET III ET II ET I AD I Hours
I. Phase III Construc\tion Engineering
Preconstruction Coordination 16 80 16 40 152
Preconstruction Meeting 4 8 _ 4 8 24
Layout Verification 8 90 24 122
Construction Observation(RE) April 2022-Oct 2022 24 1500 16 240 1780
Construction Observation(Inspector 1) 520 520
Progress Meetings 30 90 120
Traffic Control Inspection(Nights) 56 56
Punch List&Final Inspections _ 40 40
Record Drawings 8 8 40 24 80
Project Closure _ 192 4 40 236
I.Category Subtotal1 0 0 74 1884 0 0 0 16 130 0 40 418 48 0 520 0 3130
August 9,2021 CONTRACT 3-GHA Proposal No.2019CS109 Page 1 of 1
�, ._/ Office: 847-870-0544
`= 51_ SOIL AND MATERIAL CONSULTANTS, INC. Fax: 847-870-0661
!,l us@soilandmaterialconsultants.com
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..r www.soilandmaterialconsultants.com
/-
August 17, 2021
Proposal No. 19,462
Mr. Todd Gordon, P.E.
Gewalt Hamilton Associates, Inc.
625 Forest Edge Drive
Vernon Hills, IL 60031
Re: Soil and Construction Material Testing
FAU Thompson/Brandywyn Phase 3
Buffalo Grove, Illinois
Dear Mr. Gordon:
Submitted for your consideration is our proposal to provide soil and construction material testing on
a will-call basis initiated by your office or representative.
We understand the testing requirements of the IDOT QC/QA program are applicable. We propose
to be the QA project manager and provide QA jobsite testing. IDOT is to provide QA plant testing.
Attached is our Schedule of Fees for anticipated services. Note that hourly rates are inclusive of
mileage and equipment charges. Based on available information and our experience on similar
projects, we estimate a charge of$8,500.00 may be incurred for the anticipated services. Actual
billing will be on a unit price basis and you will only be billed for those services actually provided.
Final billing may be less than or greater than the estimated charge. Requests for services not
included within the scope of this proposal will be provided at our established unit prices.
Thank you for the opportunity of submitting this proposal, which includes the attached General
Conditions. If acceptable, please sign and return one copy to our office. Further, please include
applicable plans and specifications, if not already submitted.
Very truly yours,
SOIL AND MATERIAL CONSULTANTS, INC.
Reid T. Steinbach, P.E.
Director of Engineering
RTS:dd
Proposal Accepted By:
Client
Street
Town State Zip Code
Phone ( ) E-Mail Address
Signature Position
Printed Name Date
8 W. COLLEGE DR. SUITE C ARLINGTON HEIGHTS, IL 60004
SOIL BORINGS SITE INVESTIGATIONS • PAVEMENT INVESTIGATIONS • GEOTECHNICAL ENGINEERING
TESTING OF SOIL • ASPHALT CONCRETE MORTAR STEEL
Proposal No. 19,462 Page 2
Re: FAU Thompson/Brandywyn Phase 3
Buffalo Grove, Illinois
SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES
Effective 1-1-21 BITUMINOUS CONCRETE
Service Estimated Units Fee Cost
Field Testing
Technician with Nuclear Gauge 24 hours $ 89.00 /hour $ 2,136.00
356.00 /day min.
Laboratory Testing
Unit Weight—cores 25 each $ 25.00 each $ 625.00
Engineering
Senior Engineer(P.E.) 4 hours $ 140.00 /hour $ 555.00
-QA Project Manager,
includes project administration,
field/laboratory engineering, mix
design review, consultation and
report review
Estimated Cost: $ 3,316.00
Estimates:
Est. Contractor
Item Tons Working Days Est. Days -20% QA
HMA Surface, N50 2,520 3.0 1.0
HMA Binder, N50 3,052 3.0 1.0
HMA Poly Level 680 1.0 0.5
Class D Patches 350 2.0 0.5
Total: 6,602 9.0 3.0
Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5
Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0
Proposal No. 19,462 Page 3
Re: FAU Thompson/Brandywyn Phase 3
Buffalo Grove, Illinois
SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES
Effective 1-1-21 PORTLAND CEMENT CONCRETE
Service Est. Work Units Fee Cost
Field Testing
Technician 28 hours $ 89.00 /hour $ 2,492.00
- includes temperature, slump, 356.00 /day min.
air and cylinders
Cylinder Pick-up 4 hours $ 89.00 /hour $ 356.00
Laboratory Testing
Cylinder Compressive Strength 28 each $ 16.00 each $ 448.00
Engineering
Senior Engineer(P.E.) 3 hours $ 140.00 /hour $ 420.00
-QA Project Manager.
includes project administration,
field/laboratory engineering, mix
design review, consultation and
report review
Estimated Cost: $ 3,716.00
Estimates:
Est. Contractor
Item Quantity CY Working Days Est. Days -20% QA Cyls.
PCC Combined C & G 12,042 669 7 1.5 12
PCC Sidewalk 15,082 Ft2 230 4 1.0 8
PCC Driveway 2,007 Yd2 335 4 1.0 8
Total: 1,234 15 3.5 28
Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5
Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0
Proposal No. 19,462 Page 4
Re: FAU Thompson/Brandywyn Phase 3
Buffalo Grove, Illinois
SOIL AND MATERIAL CONSULTANTS, INC. SCHEDULE OF FEES
Effective 1-1-21 AGGREGATE AND SOIL
Service Est. Work Units Fee Cost
Field Testing
Technician (2 trips @ 6 hrs.) 12 hours $ 99.00 /hour $ 1,188.00
396.00 /day min.
Engineering
Senior Engineer(P.E.) 2 hours $ 140.00 /hour $ 280.00
- includes project administrations
field/laboratory engineering,
consultation and report review
Estimated Cost: $ 1,468.00
Billing Notes: Hourly Charges: Portal To Portal Saturdays: Hourly Rate x 1.5
Weekdays over 8 hours/day: Hourly Rate x 1.5 Sundays: Hourly Rate x 2.0
•
Proposal No. 19,462 Page 5
Re: FAU Thompson/Brandywyn Phase 3
Buffalo Grove, Illinois
Soil and Material Consultants, Inc.(SMC)scope of work defined in the proposal
TERMS AND CONDITIONS was based on information provided by the client. If incomplete, inaccurate or if
unexpected site conditions are discovered,the scope of work may change.
GEOTECHNICAL INVESTIGATIONS TESTING SERVICES
Client will furnish SMC with right-of-access to the site. Client shall furnish SMC with at least one working day's notice on any
SMC will take reasonable precautions to minimize site part-time(less than 8 hours/day)job when field personnel are requested.
damage due to its operations, but has not included in SMC shall make reasonable effort to provide field personnel in a timely
the fee the cost of restoration of any resulting manner but reserves the right to schedule field personnel as deemed
damage. SMC shall not be liable for damage or injury appropriate. Minimum charges will be billed when work cancellations are
due to encountering subsurface structures(pipes, received after field personnel have left for the project site.
tanks,utilities or others)not called to SMC's attention
in writing or are not correctly shown on the drawings SMC personnel will provide a professional service based on observations
furnished by client or client's representative. If the and testing of the work of a contractor,subcontractor,or other
client desires,SMC will restore any damage to the service/material provider,as specifically requested. SMC field personnel
site and add the cost of restoration to the fee. will look for general conformance with project specifications,plans and/or
soil report but does not accept the responsibility to control or direct the
Field work,laboratory testing and engineering work of others. Discrepancies noted by SMC office or field personnel will
analysis will be performed in accordance with be referred to client or client's representative.
generally accepted soil and foundation engineering
practices. Samples are retained in our laboratory for Testing Services furnished by SMC are defined as the taking of soil and/or
30 days from date of report and then destroyed material tests at various locations and the making of visual observations
unless other disposition is requested. The data relating to earthwork,foundations,and/or materials as specifically
reported applies only to the soils sampled and the requested by the client and agreed to by SMC,and will be limited to those
conditions encountered at each boring location. This specifically agreed services. Such services will be performed by SMC
does not imply or guarantee that soils between using that degree of care and skill ordinarily exercised,under similar
borings will be identical in character. Isolated circumstances,by reputable members of the profession practicing in this
inclusions of better or poorer soils can be found on or similar localities.
any site. SMC will not be liable for extra work or other
consequences due to changed conditions Observations and testing of soils and/or materials by SMC in no way
encountered between borings. implies a guarantee or warranty of the work of the contractor,
subcontractor,or other service/material provider. SMC's work or failure to
Any exploration,testing and analysis associated with perform same shall in no way excuse such contractor,subcontractor or
the investigation will be performed by SMC for the other service/material provider from liability in the event of subsequently
client's sole use to fulfill the purpose of this discovered defects,omissions,errors,deficiencies or failure to perform in
Agreement. SMC is not responsible for use or accordance with the project plans and specifications. SMC field
interpretation of the information by others. The client personnel shall not be responsible for superintendence of the construction
recognizes that subsurface conditions may vary from process nor direction of the work of the contractor,subcontractor,or other
those encountered in borings or explorations. service/material provider. SMC's work shall not include determining or
Information and recommendations developed by SMC implementing the means,methods,techniques,sequences or procedures
are based solely on available information and for the of construction. SMC shall not be responsible for evaluating,reporting or
currently proposed improvement. affecting job conditions concerning health,safety or welfare.
Documents including but not limited to technical reports,original boring logs,field data,field notes, laboratory test data,
calculations,reports of inspection and testing,geotechnical reports,technical reports,submittals and estimates furnished to the
client or its agents pursuant to this agreement are not intended or represented to be suitable for reuse by the client or others on
extensions of this project or on any other project. Any reuse without SMC's written consent will be at user's sole risk and without
liability or legal exposure to SMC. User shall indemnify and hold harmless SMC from all claims,damages, losses and expenses
including attorney's fees arising out of or resulting therefrom. To the maximum extent permitted by law,the Client agrees to limit
SMC liability for clients'damages to$100,000 or the fee,whichever is lesser. This limitation shall apply regardless of the cause of
action or legal theory pled or asserted.
Soil and Material Consultants, Inc.is a Professional Engineering Corporation. Engineering services are often completed by
extension through technical staff. The unit rates presented in this proposal do not reflect charges associated with organized labor.
Future agreements,if any,with organized labor will invalidate some of the unit rates presented. Required rate adjustments will be
presented to the client for acceptance prior to providing services at the adjusted rates.
Services are invoiced monthly for the preceding period. Client agrees to pay each invoice within thirty(30)days of receipt and
further agrees to pay interest on all amounts not paid at the rate of 2.0%per month,an annual rate of 24%,from the due date.
Client agrees to pay all reasonable costs of collection including staff time,court costs,Attorneys'fees and related expenses, if this
account becomes delinquent. Client agrees that reports furnished to the client but not paid for in full remain the sole property of
SMC and will not be used for design,construction, permits, licensing,sales or other gain.
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Section No.: 16-00106-03-RS
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1. Project No.: IR7K (549)
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Job No.: C-91-090-20
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V 1 GEWALT HAMILTON
Proposed Road Improvement Locations 1 inch 500 I
-rel : III' ASSOCIATES, INC.
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Buffalo Grove, Illinois =
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0 Ilinois Departrnerlt Local Public Agency Resident Construction o :;
of Transportation Supervisor/ In Responsible Charge
Regional Engineer Contract Number District Letting Date
Mr. Jose Rios, P.E. 1 01/21/22
Municipality
Department of Transportation Buffalo Grove
Address Route County
201 West Center Court 3260/2060 Lake
City State Zip Code Project Number Job Number
Schaumburg IL 60196 1R7K(549) C-91-092-20
Section Number
16-00106-03-RS
❑ I recommend the following individual as a local public agency employee qualified to be resident construction supervisor and to be in
responsible charge of this construction project.
® I certify that I am in responsible charge as defined by the department of this construction project.Since the local public agency does
not have a local public agency employee qualified to be the resident construction supervisor, I am recommending a consulting
engineer to serve as resident construction supervisor.
Signature(for he local public agency) Date
/// i z . I • 2_ (
Title
ASS.S�A, ' PEAL-/ C.. votril.l6S 0 ►21Crarc_—
Applicants Name
Jennifer A. Beckman, P.E.
The following describes my educational background, experience and other qualifications to be resident construction supervisor of this
construction project for the Local Public Agency.
For Consultants: I certify that my firm is pre-qualified in Construction Inspection. Documentation of Contract Quantities certificate number
19-15238
Jennifer A. Beckman, P.E. has 20 plus years of experience in construction engineering on federal, local agency
MFT, locally funded municipal, local agency STP, IDOT, and Lake County Division of Transportation funded
improvements. Jennifer has Bachelor of Science degree in Civil Engineering from Bradley University in 1999.
Jennifer has completed the following IDOT Training Courses: Documentation of Contract Quantities, CMMS
Training, ICORS Training, Construction Material Inspection Documentation, Hot Mix Asphalt Field Inspection,
Soils Field Testing & Inspection, Drilled Shaft Foundation Construction Inspection, Aggregate Technician, Level
1 HMA & Portland Cement Concrete, Bridge Construction Inspection. Jennifer is also a Lake County Stormwater
Management Commission Designated Erosion Control Inspector.
Signature of Applicant Date
thi.4. 6_,,
-01,,L., it 1 0/ alai
J Title o 7 Applicant
Senior Resident Engineer
Based on the above information and my knowledge of the applicant's experience and training, it is my opinion that the applicant is qualified
to serve as the resident construction supervisor on this construction project.
Printed 11/19/21 Page 1 of 2 BC 775(Rev. 11/09/20)
Re.ional En ineer ature i Date A.'roved
cc: En.: eer of Local Roads and Streets, Central Bureau of Local Roads and Streets
En6ineer of Construction, Central Bureau of Construction
Resident Construction Supervisor
Local Public Agency
Printed 11/19/21 Page 2 of 2 BC 775(Rev. 11/09/20)
0 O
0 Ilinois Department Local Public Agency Construction Inspector o
of Transportation
Regional Engineer Contract Number District Letting Date
Mr. Jose Rios, P.E. 1 01/21/22
Municipality
Department of Transportation Buffalo Grove
Address Route County
201 West Center Court 3260/2060 Lake
City State Zip Code Project Number Job Number
Schaumburg IL 60196 1R7K(549) C-91-092-20
Section Number
16-00106-03-RS
I consider the following individual to be qualified as a local public agency construction inspector. In addition, I certify that adequate
instruction has been given this individual concerning the requirements of the contract,specifications and construction manual which
pertain to the work which he/she will inspect. This individual has been instructed on the proper procedures for any necessary tests.
Furthermore, if a consultant,this individual has a valid Documentation of Contract Quantities certification.
Approved
ature d Ile of Resident Construction Supervisor Date
Applicants Name
Jennifer A. Beckman, P.E.
The following describes the educational background,experience and other qualifications of the named applicant to serve as an inspector
on this project.
For Consultants Employees: Documentation of Contract Quantities certificate number is 19-15238 .
Jennifer A. Beckman, P.E. has 20 plus years of experience in construction engineering on federal, local agency
MFT, locally funded municipal, local agency STP, IDOT, and Lake County Division of Transportation funded
improvements. Jennifer has Bachelor of Science degree in Civil Engineering from Bradley University in 1999.
Jennifer has completed the following IDOT Training Courses: Documentation of Contract Quantities, CMMS
Training, ICORS Training, Construction Material Inspection Documentation, Hot Mix Asphalt Field Inspection,
Soils Field Testing & Inspection, Drilled Shaft Foundation Construction Inspection, Aggregate Technician, Level
1 HMA& Portland Cement Concrete, Bridge Construction Inspection. Jennifer is also a Lake County Stormwater
Management Commission Designated Erosion Control Inspector.
If the Resident from BC-775 is a consultant,the local public agency employee in responsible charge must also approve this individual.
Approved
Signat re and Title of In Responsible Charge from BC-775 Date
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A3s'Set-ANt PJ644C. VCM.FS 130.4(cf,ti
Printed 11/19/21 Page 1 of 1 BC 776 (Rev. 11/16/20)
AN °1'22 pH2:23
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CENT,LOCAL ROADS&S T R:E