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2007-02-21 - Plan Commission - Minutes Board or Commission: ❑ Plan Commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 02/21/2007 Type of Meeting: PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION February 21, 2007 Petition to the Village of Buffalo Grove for amendment of the Special Use in the Residential Estate District to allow the air inflated dome (Golf& Sports Center) to remain inflated year-round, and to use the facility for various recreation and sports programs a maximum of 242 activity days per year with daily operating hours of 6:00 a.m. to midnight during the operational season Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: Mr. Cohn Mr. Podber Also present: Mr. Michael Rylko, Executive Director, Buffalo Grove Park District Mr. Jeffrey Berman, Village Trustee Ms. Martha Weiss, Commissioner, Buffalo Park District Board Mr. William G. Raysa, Village Attorney Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Memo to the Plan Commission from Mr. Robert Pfeil, dated February 16, 2007 Mr. Rylko stated the golf dome is rated number one out of 150 golf domes in the country by the Golf Range Association of America. He stated they are requesting an extension of the Special Use in the Residential Estate District to continue for year-round inflation of the golf dome. He stated that while the golf dome has remained inflated throughout the year, it is the understanding that the operation year continues to be 242 days as previously approved and that the Park District has been allowed the flexibility in selecting specific dates to start and end the season. He noted they have been operating basically from mid-September to mid-May. He stated they will continue to notify the Fire Department on the exact start time and the end date of the operational season as they have done in the past. Mr. Rylko stated they are also requesting the daily schedule be expanded to allow them to operate from 6:00 a.m. to 12:00 midnight. Village staff recommended the structure be removed December 31, 2014 and the Park District is requesting that be revisited prior to that time and not necessarily be removed. If the dome is in good shape at that time or just some minor repairs are required, it may be prudent to keep it as the life expectancy is 15-20 years. He noted he would recommend review the summer of 2014. Mr. Rylko stated the Park District has not received any complaints regarding aesthetics, parking, lighting, usage impact or traffic problems related to the golf dome center since the modified ordinance was passed in June, 2002. Parking at this facility is excellent with 94 parking stalls in the primary parking lot and 194 parking in the secondary parking lot. The dome is presently devoted to golf 78 percent of the time during the prime indoor golf season in November to the first week in April. The remainder of the operating season is sports programs and sports rentals. Due to the high cost to take the dome down and reinstall it plus the wear and tear on the structure itself, they would appreciate the Commission's consideration to allow them to operate as they have during the last four years and keep the dome inflated. Commissioner Teplinsky asked why only 242 days is requested for activity. Mr. Rylko stated the Fire Department and building department noted in 2002 that as a temporary structure it could remain inflated but could only be used 242 days. Commissioner Teplinsky noted there is no reason the Park District could not come in before December, 2014 to seek an amendment to the Special Use. Commissioner Bocek asked if the fabric of the dome is inspected on any kind of regular basis for structural integrity. Mr. Rylko stated they have had a company out for repatching and it is inspected by staff. They have also had the original installers come out this past summer to do some minor repairs inside where the netting was torn. Commissioner Khan asked what other activities the dome is used for. Mr. Rylko stated they use it for soccer, baseball and lacrosse also. Commissioner Khan asked if tennis courts could be put in if the number of days are increased. Mr. Rylko stated they would just have to mark the astro turf for that although they have never had any request for it. Chairman Ottenheimer noted there is an issue in the heart of the summer when the dome would be too hot to be used. Mr. Rylko stated that is true. Commissioner Teplinsky asked if inflating and deflating every year decreases the life expectancy. Mr. Rylko stated that is true. Commissioner Smith asked for a review of the special uses or events requested. Mr. Rylko that it was his impression from the staff memo that they preferred all sports related events. Originally they would have registration there for special events and they would keep that to 200 people but they have deferred to the Fire Chief s memo and will keep it for sports activities only. There being no further comments or questions from anyone else present, Chairman Ottenheimer closed the public hearing at 7:52 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Board or Commission: ❑ Plan Commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 02/21/2007 Type of Meeting: PUBLIC HEARING BUFFALO GROVE PLAN COMMISSION February 21, 2007 Consideration of amendments to the Buffalo Grove Zoning Ordinance, Title 17 of the Municipal Code, concerning the procedures for re-authorizing Special uses for child day care homes Chairman Ottenheimer called the hearing to order at 7:53 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present: Chairman Ottenheimer Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: Mr. Cohn Mr. Podber Also present: Mr. Brian Sheehan, Village Health Officer Mr. Jeffrey Berman, Village Trustee Mr. William G. Raysa, Village Attorney Mr. Robert Pfeil, Village Planner Chairman Ottenheimer suspended the hearing at 7:55. Chairman Ottenheimer reconvened the hearing at 8:00 p.m. The following exhibits were presented by the petitioner at the public hearing: Exhibit 1: Memo to the Plan Commission from Robert Pfeil dated February 16, 2007 Mr. Robert Pfeil stated the current zoning regulations concerning the re-authorization of previously approved child day homes requires a public hearing by the Plan Commission, and the Village Board and staff had explored possibilities for changing that procedure to allow some administrative review with recommendation to the Village Board. That review would ascertain if a public hearing by the Commission would be warranted or perhaps the re-authorization for a day care home had been performing adequately with no serious issues and could be approved by the Village Board pursuant to staff recommendation. Mr. Pfeil noted that at the previous workshop, the Commission indicated that they wanted to learn more about the current procedures for inspection and monitoring. The Commission requested details about the administrative review process for considering re-authorization requests and to understand the circumstances that would send a petitioner to the Plan Commission for a hearing. He noted that Mr. Sheehan, Village Health Officer, currently administers a very rigorous process for inspections and compliance. There are at least two unannounced inspections by the Village Health Department staff every year. The Fire Department is also brought in for a third inspection, again unannounced. Mr. Pfeil said that if there are complaints by neighbors or other issues that are brought to the Village's attention, Mr. Sheehan attends to them promptly. The history is that the Village does not receive many complaints about day care homes. When complaints are made, it often pertains to parking on the street creating congestion for neighborhood residents, blocking driveway access for neighboring properties, or questions about the number of children being served at a home. Overall, Village staff believes that a good monitoring process is in place now, and this process would be the basis of the administrative review process for re-authorization requests. Mr. Pfeil noted that Village staff currently tracks the performance of the eight day care homes operating with special use approvals. There is an annual business license inspection, so there is a good body of information available for review by staff. Staff would not make the final decision about re-authorization; this would be done by the Village Board. In some cases the Plan Commission would conduct a public hearing prior to final action by the Village Board. Village staff believes that violations of the number of children, complaints regarding child endangerment, and a pattern of violations and citations are items that would lead to a recommendation that the Plan Commission conduct a hearing. Mr. Pfeil commented that the Village's intent is to implement a review process that does not over-regulate day care providers who are performing adequately with little or no complaints, and does not require the Plan Commission to conduct hearings when there are no substantive issues to address. Commissioner Teplinsky asked if multiple offenses of any of the issues listed should perhaps be a cause to have a hearing before the Plan Commission. Mr. Pfeil stated yes. He noted parking is one of the biggest issues. If staff determines that a provider needs repeated warnings, the review process would probably result in the determination that the petitioner should appear before the Plan Commission for a public hearing. To a large extent, the staff s overall assessment of a particular provider, including the pattern of performance, will determine whether a public hearing is necessary. Commissioner Teplinsky asked about the need and number of other facilities that may come up around other existing providers and how that will be dealt with. Mr. Pfeil replied that is a difficult scenario for a provider who was in place first, and then has to apply for re-authorization after other day care homes have been subsequently approved in the same geographic area. He noted that subsequent petitions would be carefully evaluated to ensure that day care homes do not become concentrated in specific neighborhoods. He said that so far there has not been geographic concentration to any great extent. He noted that it is possible for day care homes to be fairly close to each other in terms of distance, but not create issues regarding concentration if they are on separate streets that do not share traffic patterns. Commissioner Kenski-Sroka asked how we would enforce a case where a home day care license has not been extended. Mr. Pfeil stated the Village Board would need to revoke the special use, and the Village would send written notice to DCFS and request that the DCFS license not be renewed. Commissioner Kenski-Sroka asked how many unlicensed day care facilities we have operating in the Village. Mr. Sheehan stated when the Village becomes aware of an unlicensed home, they are addressed promptly. He noted that several of the current day care homes in the Village began as unlicensed operations that were brought into compliance with Village and DCFS requirements. He noted that the Village's zoning regulations do not impact the DCFS review process when a license is being considered. DCFS will sometimes issue licenses allowing more than eight children at a home. The Village's position is that the Village's zoning standards supercede DCFS licensing, in terms of the number of children that are allowed at a home. He notifies DCFS staff whenever there are issues concerning complaints or enforcement of Village standards. Likewise, if DCFS revokes a license, the Village would revoke the special use authorization. Up to three children can be cared for in a home without licensing by either the Village or DCFS. There being no further comments or questions from anyone else present, Chairman Ottenheimer closed the public hearing at 8:11 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Board or Commission: ❑ Plan Commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 02/21/2007 Type of Meeting: ❑ Regular Meeting REGULAR MEETING BUFFALO GROVE PLAN COMMISSION February 21, 2007 Village Zoning Ordinance, Title 17 of the Municipal Code, consideration Of amendments concerning the re-authorization of special uses For child day care homes Buffalo Grove Park District, 801 McHenry Road—Amendment of Special use for the Golf& Sports Center Dome in the Residential Estate District Chairman Ottenheimer called the meeting to order at 7:55 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Commissioners present: Chairman Ottenheimer Mr. Smith Ms. Bocek Ms. Kenski-Sroka Mr. Khan Mr. Teplinsky Mr. Stark Commissioners absent: Mr. Cohn Mr. Podber Also Present: Mr. Mike Rylko, Executive Director, Buffalo Grove Park District Mr. Jeffrey Berman, Village Trustee Ms. Martha Weiss, Commissioner, Buffalo Park District Board Mr. William Raysa, Village Attorney Mr. Brian Sheehan, Village Health Officer Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES—None COMMITTEE AND LIAISON REPORTS Commissioner Bocek stated she attended the Board meeting on February 5, 2007 where two items were referred to the Plan Commission. One was the petition for rezoning from a Residential Estate District to an R-3 District at 2801 Prairie Road and 16468 W. Brockman Avenue. The other referral was a proposed dance studio at 1350 Abbott Court that would be a Special Use for a recreational facility in the Industrial District. There is potentially a parking issue concerning drop-offs and pick-ups and peak parking demand. The site has a total of 18 parking spaces. Commissioner Smith stated he attended the Board meeting on February 20, 2007 where the Prestige Leasing development was reviewed concerning an amendment of the Special Use to allow modifications of the exterior building appearance. The curved roof has been removed, but the Village Board directed the developer to prepare a revised elevation adding a curved element. Consideration of the ordinance was deferred. BUFFALO GROVE PARK DISTRICT, 801 MC HENRY ROAD — AMENDMENT OF SPECIAL USE FOR THE GOLF & SPORTS CENTER DOME IN THE RESIDENTIAL ESTATE DISTRICT Moved by Commissioner Teplinsky, seconded by Commissioner Smith to recommend approval to the Village Board of a petition for amendment of the Special Use in the Residential Estate District to allow the air-inflated dome (Golf& Sports Center) to remain inflated year-round, to be removed on December 31, 2014 and to use the facility for various recreation and sports programs a maximum of 242 activity days per year, with daily operating hours of 6:00 a.m. to midnight during the operational season. Mr. Rylko requested that the date for removal of the dome be changed to June 1, 2015 because December is in the middle of the season. Commissioner Teplinsky stated he will amend his motion to have the removal date June 1, 2015. Commissioner Kenski-Sroka seconded the motion. Chairman Ottenheimer called for a voice vote on the motion and all Commissioners were in favor of the motion. The motion passed 7 to 0. Chairman Ottenheimer reopened the meeting at 8:12 p.m. VILLAGE ZONING ORDINANCE, TITLE 17 OF THE MUNICIPAL CODE, CONSIDERATION OF AMENDMENTS CONCERNING THE RE-AUTHORIZATION OF SPECIAL USES FOR CHILD DAY CARE HOMES Moved by Commissioner Teplinsky, seconded by Commissioner Smith to recommend approval to the Village Board of the amendments to the Buffalo Grove Zoning Ordinance, Title 17 of the Municipal Code concerning the procedures for re-authorizing special uses for child day care homes. Chairman Ottenheimer called for a voice vote on the motion and the motion passed unanimously 7to0. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil stated the next scheduled meeting will be March 7, 2007. STAFF REPORT—None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Teplinsky, seconded by Commissioner Bocek and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 8:15 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair