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2009-12-16 - Plan Commission - Minutes Board or Commission: ❑ Plan Commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 12/16/2009 Type of Meeting: PUBLIC HEARING (continued from December 2, 2009) BUFFALO GROVE PLAN COMMISSION December 16, 2009 Buffalo Grove Martial Arts, 700 Armstrong Drive— Special use for a recreational facility in the Industrial District Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois. Chairman Ottenheimer read the Notice of public Hearing as published in the Buffalo Grove Daily Herald, explained the procedure to be followed for the public hearing, and swore in all persons who wished to give testimony. Commissioners present; Chairman Ottenheimer Mr. Smith Mr. Teplinsky Mr. Cohn Mr. Weinstein Commissioners absent: Ms. Bocek Mr. Khan Mr. Stark Ms. Myer Also present: Mr. Bert Witte, NHW Enterprises, Inc. Ms. Beverly Sussman, Village Trustee Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner The following exhibits were presented by the petitioner at the public hearing: Exhibit D: Memo from Mr. Witte to Mr. Pfeil dated December 16, 2009 Exhibit E: Memo from Mr. Pfeil to the Plan Commission dated December 11, 2009 Exhibit F: Revised class schedule to indicate delay between classes Commissioner Teplinsky asked about the revised report noting what the Village believes is the maximum number of parking spaces available for the facility. Mr. Witte noted it has been amended to 17 from 18. Commissioner Teplinsky noted there are 17 spots and the staff report eliminated the 8 parking spaces on the east side of the facility. The staff report indicates that there are 22 total spaces including the ones on the apron. He asked if 22 parking spaces will be adequate to service current clients and whatever future expansion in service is anticipated. Mr. Witte stated he is not really looking for much expansion in the next couple of years. In order to increase the amount of available parking spaces, he will be contacting adjacent property owners to request the use of other properties for overflow parking. However, time is of the essence with the contingences he has on his sales contract to purchase the building. Right now with the 22 spaces available there may be some difficulty with the attendance count at his current facility in Town Center. He noted the count is from one of his heavier weeks concerning student attendance. Commissioner Teplinsky asked if Mr. Witte regularly maintains a count of his classes. Mr. Witte stated he has a desktop management program which he uses to record attendance. He noted that parking demand is very light during the weekly classes for kids. The sessions for adults are when parking demand is greatest. He further noted that not all of the students in "adult" classes are of driving age. Commissioner Teplinsky asked where parents are likely to drop-off kids. Mr. Witte stated drop-off will probably be in front of the truck dock close to the front entrance. Commissioner Teplinsky noted the lane of traffic on Armstrong is a left turn only and it would not be an appropriate place for parents to stop and drop off kids on the street. He asked if Mr. Witte would make reasonable attempts to ensure that parents did not, in fact, drop off their kids on the street there. Mr. Witte noted he cannot police anyone outside of his building, but he would do everything possible to inform customers the area to be used for drop—offs and pick—ups. He further noted he is planning to use a 15 minute buffer period between classes so that people who are finished with their class will leave, making more parking available for students arriving for the next class. This will extend his closing time to 9:00 p.m. Commissioner Teplinsky noted that Mr. Witte recognizes that parking is an issue and that steps will be taken to try to ensure that the problems are alleviated by contacting adjacent neighbors for overflow parking. Mr. Witte will try to ensure that parents do not drop kids off on the street or park illegally on the street. Mr. Witte will also stagger the schedule so there is not a lot of overlap between people arriving and leaving the facility. Commissioner Weinstein asked if any thought had been given to adding a second curb cut to create a circular driveway on Armstrong Drive. Mr. Witte stated no and that would have to be something to discuss with Village staff because there is probably a public easement in there for utilities and such. Commissioner Weinstein wondered if you could park along the curb cut within the parking lot if a turnaround could be fashioned there. Mr. Pfeil noted that the Village Engineer and the Police traffic unit would be involved in evaluating an additional curb cut in relation to the Lexington Drive intersection. If the traffic volume using this driveway is very light, a new curb cut may be feasible, but the proximity to the intersection is a major constraint. There being no further comments or questions from anyone else present, Chairman Ottenheimer closed the public hearing at 8:50 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair Board or Commission: ❑ Plan Commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 12/16/2009 Type of Meeting: ❑ Regular Meeting REGULAR MEETING BUFFALO GROVE PLAN COMMISSION December 16, 2009 Buffalo Grove Martial Arts, 700 Armstrong Drive Special use for a recreation facility in the Industrial District Chairman Ottenheimer called the meeting to order at 8:50 p.m. in the Village Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, Illinois Commissioners present: Chairman Ottenheimer Mr. Smith Mr. Teplinsky Mr. Cohn Mr. Weinstein Commissioners absent: Ms. Bocek Mr. Khan Mr. Stark Ms. Myer Also present: Mr. Bert Witte, NHW Enterprises, Inc. Ms. Beverly Sussman, Village Trustee Mr. William Raysa, Village Attorney Mr. Robert Pfeil, Village Planner APPROVAL OF MINUTES Moved by Commissioner Weinstein, seconded by Commissioner Smith to approve the public hearing minutes of November 18, 2009. All Commissioners were in favor of the motion and the motion passed unanimously with Chairman Ottenheimer and Commissioner Teplinsky abstaining. Moved by Commissioner Weinstein, seconded by Commissioner Smith to approve the regular meeting minutes of November 18, 2009. All Commissioners were in favor of the motion and the motion passed unanimously with Chairman Ottenheimer and Commissioner Teplinsky abstaining. Moved by Commissioner Teplinsky, seconded by Commissioner Weinstein to approve the public hearing minutes of December 2, 2009. Commissioner Cohn noted a conflict in the number of parking spaces (42) quoted on page 3. Commissioner Cohn noted he remembers the number 42 floating around the meeting but whether or not that number was correct is another thing. Commissioner Teplinsky noted in response to his question that number was mentioned and he was puzzled at the time. Then Mr. Witte corrected and reiterated it. Mr. Pfeil asked if the minutes could reflect the actual numbers rather than the guesstimate. He suggested that the "42" be replaced by "34" parking spaces. All Commissioners were in favor of the amended motion and the motion passed unanimously. Moved by Commissioner Weinstein, seconded by Commissioner Smith to approve the regular meeting minutes of December 2, 2009. All Commissioners were in favor of the motion and the motion passed unanimously. COMMITTEE AND LIAISON REPORTS Commissioner Weinstein stated he attended the Village Board meeting on December 7, 2009 at which there were no referrals to the Plan Commission. The special use for a child day care home at 1347 Devonshire was approved with some extra conditions. BUFFALO GROVE MARTIAL ARTS, 700 ARMSTRONG DRIVE — SPECIAL USE FOR A RECREATION FACILITY IN THE INDUSTRIAL DISTRICT Chairman Ottenheimer noted there is a motion pending that is still open. Commissioner Cohn stated he proposes to withdraw the pending motion and replace it with the following motion. Moved by Commissioner Cohn, seconded by Commissioner Teplinsky to recommend approval to the Village Board for a special use for a recreational facility in the Industrial District for the operation of the Buffalo Grove Martial Arts at 700 Armstrong Drive, subject to: 1. That the petitioner shall make every attempt to contact adjacent property owners to investigate the availability of additional off-site parking; 2. That the petitioner shall make every effort to ensure that the students and other drivers to the facility do not drop off children on the street or park illegally on the street; 3. That the petitioner shall manage class scheduling so as to avoid overlap in parking demand by students arriving and leaving the facility. Commissioner Teplinsky noted he is concerned about compliance with special use standards mainly due to the parking issue, and possible impacts on safety in the area. To the petitioner's credit, he was quite candid and recognizes there is a potential problem with parking demand. However, based upon the conditions that Commissioner Cohn put into the recommendation and on the petitioner's representations, he will vote in favor of the special use. Commissioner Cohn stated he agrees with Commissioner Teplinsky's comments and feels the petitioner has shown good faith in addressing ways to manage parking demand to avoid problems, and he is willing to accept that good faith. He believes the petitioner will do whatever is required to try to make sure that this works. With these conditions he feels it can be accepted. Chairman Ottenheimer called for a vote on the motion and the vote was as follows: AYES: Smith, Teplinsky, Cohn, Weinstein, Ottenheimer NAYS: None ABSENT: Bocek, Khan, Stark, Myer ABSTAIN: None The motion passed 5 to 0. CHAIRMAN'S REPORT—None FUTURE AGENDA SCHEDULE Mr. Pfeil said the next regular meeting date is January 6, 2010, but at this point there are no petitions or developer requests that need to be scheduled for this date. PUBLIC COMMENTS AND QUESTIONS—None STAFF REPORT-None NEW BUSINESS—None ADJOURNMENT Moved by Commissioner Weinstein, seconded by Commissioner Smith and carried unanimously to adjourn. Chairman Ottenheimer adjourned the meeting at 9:00 p.m. Respectfully submitted, Fay Rubin, Recording Secretary APPROVED BY: LESTER OTTENHEIMER, Chair