2004-03-03 - Emergency Management Agency - Minutes Board orCommission: ❑ Emergency Management Agency
Docum
ent Type: ❑A e
g nda 0 Minutes
Meeting ate: 03/03/2004
Type of Meeting: ❑ Regular Meeting
Minutes
Emergency Services& Disaster Commission
March 3, 2004 Meeting
Village of Buffalo Grove, IL
Call to order 9:00 AM
Roll Call Present: Boysen, Brimm, Bucalo, Ciecko, Giddens, Husack, Kuenkler, Morton, Soucy,
Zucker
Also Attending: Lehmann, Swieca
Absent: Belfield, Diamond, Remblake, Sashko, Schar
Approval Moved by Husack, seconded by Zucker, to approve the minutes of
of Minutes the regular meeting of December 3, 2003 after making one minor correction. Upon roll
call, the commission voted as follows:
Ayes: 10 - Belfield, Boysen, Brimm, Ciecko, Giddens, Lehmann, Sashko, Soucy, Zucker
Abstain: 1 -Kuenkler
Absent: 1 —Schar
Nays: 0 - None
Motion declared carried.
Committee & Liaison Reports
Public Works
Mr. Boysen asked for input from the group before updating the evacuation plan for public works
employees. Part of the plan calls for department employees who are in the field during a tornado or other
disaster to go to the nearest designated site location upon hearing the siren, if they do not have a text
message alerting them otherwise. After discussion, the group agreed that this was a feasible procedure.
A suggestion was made to explore with the School Task Force whether school districts would be
amenable to open up their buildings to Village employees under such circumstances.
Mr. Boysen reported that Siren 7 is the last of the sirens to be installed. This will complete the
siren system coverage. Discussion ensued regarding siren coverage throughout the Village. It was
agreed that propagation maps from adjoining towns will be brought to the next meeting to explore siren
coverage.
ESDA
Mr. Giddens reviewed three additions to the 04/05 ESDA budget:
1) adding a strobe to the mast of the MobileCom
2) purchasing an additional video camera for the MobileCom that is weather resistant, and will
give two different vantage points
3) repairing or replacing the mast on top of the Public Works building to supplement the Public
Safety program.
Mr. Giddens reminded the group of the monthly ESDA meetings held at 7:00 pm on the first
Wednesday of every month. The next meeting (tonight) will be a training in CPR and AED. Mr. Zucker
formally invited both Police and Fire Dept. representatives to attend these meetings.
Mr. Zucker reported on a new plan being developed to better prepare the Village during a
disaster in the event that the Red Cross could not set up sufficient shelters for residents. The plan is to
create a "shelter in the box" procedure which could be activated in the event of a disaster. The idea was
launched after attendance at a Red Cross class on setting up shelters, and a meeting with Messrs.
Balling and Brimm. The Fire Dept. is organizing a CERT program. It was suggested that perhaps this
group could become a resource for this plan.
The Police Department asked that a presentation be made to their staff on shelter development.
Mr. Zucker reported that the Red Cross got a grant for a communications van, which brings their
total number of communications vans to three in Lake County. Mr. Diamond has begun dialogue with the
Red Cross to see if ESDA can interface with them.
Mr. Zucker reported that a third trunking radio has been installed in the MobileCom to enhance
communications. They are investigating radio interface equipment, which is a box that can tie together
two disparate types of communication, e.g., landline to wireless, older to newer, one channel to another.
The Village approved additional hot spot locations at four school district 102 sites. Discussion
ensued clarifying the use and cost of hot spot locations.
FIRE
Battalion Chief Swieca reported that the Fire Dept. is training tonight's ESDA group in CPR and
AED.
Battalion Chief Swieca announced a series of courses offered by the federal government Office
of Domestic Preparedness in various southwestern states where all expenses are paid by the
government.
Battalion Chief Swieca explored whether there is any money available from any budget to pay for
hazardous materials detectors and other supplies such as coveralls. A discussion ensued regarding
existing supplies throughout the Village, policies pertaining to their use, and budget needed to
purchase/maintain these supplies.
Matters for Discussion
None
Chairman's Report
Mr. Soucy made the following announcements:
The Lake County Emergency Management Coordinating Council is meeting tonight.
A Weather Spotter Train the Trainer seminar will be held in Arlington Heights on March 15.
The IESMA annual conference is meeting in April in Zion, IL.
Comments &Questions
Mr. Morton thanked the Fire Dept. for inviting ESDA to the Fire Code and Life Safety class at the
Arboretum.
New Business
Mr. Giddens asked whether it was appropriate for the agenda or minutes of this meeting be posted on the
Village website. This commission will request guidance from the attorney on this matter.
Old Business
Mr. Giddens reviewed the assignment of responsibility for updating sections of the EPP. The group made
enhancements to this list. The group was encouraged to keep working on these revisions, despite the
deadline that has not been met. A more feasible deadline of May 2, 2004 was set.
Adjournment
Moved by David Morton, seconded by Paul Zucker. Meeting adjourned at approximately 10:30 am. Next
meeting June 2, 2004.
Respectfully submitted by,
Susan Levy
APPROVED BY ME THIS DAY OF 12004.
CHAIRMAN