2001-08-08 - Arts Commission - Minutes Board or Commission: ❑Arts Commission
Document Type: ❑Agenda 0 Minutes
Meeting Date: 08/08/2001
Type of Meeting: ❑ Regular Meeting
ARTS COMMISSION
MEETING MINUTES
Wednesday, 8 August, 2001
6:00 p.m., Village Hall, Lower Level Conference Room
Present:
Linda Rosen, Chair
Sandy Greenberg
Robyn Kove
Susan Moore
Elizabeth Radtke
Ilene Strauss
Fred Weissman
Lynne Schneider, Chmbr.
Absent:
Rebecca Goldberg
Trustee Liaisons
Trustee DeAnn Glover - present
Trustee John Marienthal
Welcome
The meeting began at 6:00 p.m. with the group compiling the band folders. Linda welcomed the
commission members and guests, Howard Green and his daughter Jenna.
Approval of Minutes,7/11/2001
Approved by Ilene Strauss, second by Fred Weissman. Motion Carried.
Buffalo Grove Symphonic Band
Neighboring Band Support. Ilene indicated that the Arlington Heights (Park District sponsored)
Community Band was unresponsive and did not provide their budget or bylaws. Elizabeth
indicated the same lack of response from Deerfield.
BG Bylaws — Fred obtained the bylaws and constitution from Mt. Prospect. The bylaws were
updated to conform to the BG Symphonic Band; the information was distributed in the packet for
discussion at the meeting. The following changes shall be made as discussed:
a) Members must be 18 years of age or older. If specific instruments are needed, a student
under 18 year may join, provided they have approval by their parents or guardian, as well as their
high school band director.
b) A registration form and waiver of liability, created by the Village, shall be distributed and must
be signed by each program participant. The form shall serve as an attachment to the bylaws.
Logo selection. Fred will revise the proposed logo and e-mail to Ghida to distribute and poll the
Commission for their consideration.
Band-Aide. Band-aids featuring a sticker to promote supporters of the Symphonic Band — "Band-
Aides" will be distributed at Buffalo Grove Days.
Press Release. Robyn will revise the press release and issue to Ghida for distribution to the
press list.
Timeline
• Thursday, September 13, 2001, 7:00 p.m. to 9:00 p.m. Open House, Meet & Greet. Village
Hall Council Chambers. Letters will be sent MP Band members, parents of band students (high
school and junior high), and those individuals that completed the initial interest survey.
• Thursday, October 4, 2001, 7:30 p.m. — 9:30 p.m. First Rehearsal. Meridian Middle School.
• Spring, 2002 — First performance!
Chair Report
No report.
Commissioner Reports
No reports.
Art Fair
Ghida indicated that she sent an e-mail to the Commission following a meeting with Amy Amdur
to discuss a proposed Arts Festival in Buffalo Grove. A proposal is forthcoming and will be
shared with the Commission upon receipt.
VILLAGE REPORT
Commission Green Cards. Ghida distributed green cards to Commission members that
completed their Conflict of Interest and Disclaimer Form.
Vehicle Sticker Design Contest. The top three winners were invited to the Monday, August 6,
2001 Village Board meeting to be recognized by the Village President and Board of Trustees for
their design entries. The first place winner received a $100 US Savings Bond at the meeting. All
contestants received a letter acknowledging their creativity and interest in the contest.
Buffaloes on Parade Program - Promotion events:
• Buffalo Auction — Four businesses to date have elected to auction their buffalo; plus, the
Village received a small, glass encased buffalo by the professional artist, Joseph Burlini. The
buffalo will be sold at auction; the proceeds going to the Little City Foundation. The auction will
take place on Sunday, September 2, 2001, at 4:00 p.m. The auction will be held during Buffalo
Grove Days weekend, outside Village Hall. The Village has retained a certified auctioneer, Ted
Cucuro, representing Sheldon Good & Company to serve as the auctioneer.
• Photo Contest— Residents and non-residents are encouraged to participate in the photo
contest. Photographs will be used as promotional material for the Village. All contest participants
will receive a coupon from Photo Magic for either free film or an 8x10 enlargement with the
purchase of any film processing. Contest winners will be announced immediately prior to the
auction on 9/2/2001.
Vote for your Favorite Buffalo — Photos of all the buffaloes are featured on the Village's web
site at www.vbg.org, and at Village Hall. The deadline to submit an entry is August 30, 2001. The
winner will be announced immediately prior to the auction on 9/2/2001.
• Get your photo taken with one of the Buffalo —The winning buffalo from the Vote for your
Favorite Buffalo Contest will be the selected buffalo for the photo opportunity. Ghida will provide
film and a Polaroid camera at the Arts Commission booth at BG Days. This photo opportunity will
be free to the public; donations will be accepted. A volunteer sign-up sheet to work at the booth
was distributed.
A map highlighting the locations of the buffaloes, descriptions about the buffalo owners, names of
artists, and other information is highlighted on the Village's web site.
Next Steps
To do:
✓ Fred — create band flyer.
✓ Howard — modify bylaws and constitution, as discussed.
✓ Robyn — Press Release.
✓ Ghida - Reserve April 28, 2002 for the first performance at Stevenson High School; another
possible date is May 5, 2001.
✓ Ghida — create a registration and waiver of liability form for band members.
✓ Ghida — create sign-up sheet for those that are interested in serving as "Band-Aides". Provide
at the booth at BG Days.
Submit all information to Ghida prior to the next meeting date.
Meeting Schedule
. The next meeting will be held on Wednesday, September 19, 2001, 7:30 p.m. AC meetings will
be held on the second Wednesday of each month (unless otherwise noted) - Village Hall, second
floor conference room.
Motion to Adjourn — motion made by Susan Moore, second by Sandy Greenberg. Motion carried.
The meeting concluded at 9:35 p.m. Linda thanked the members for their attendance and input.
Respectfully Submitted,
Ghida Sahyouni
Assistant Village Manager
cc:DeAnn Glover, Trustee Liaison
John Marienthal, Trustee Liaison
William R. Balling, Village Manager