2002-03-13 - Arts Commission - Minutes Board or Commission: ❑Arts commission
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 03/13/2002
Type of Meeting: ❑ Regular Meeting
ARTS COMMISSION
MEETING MINUTES
Wednesday, 13 March, 2002
7:00 p.m., Village Hall, Second Floor Conference Room
Present:
Linda Rosen, Chair
Rebecca Goldberg
Sandy Greenberg
Robyn Kove
Gayle Pervos
Elizabeth Radtke
Absent:
Bonnie Gold
Susan Moore
Lynne Schneider
Ilene Strauss
Fred Weissman
Staff Liaison
Ghida S. Neukirch, Assistant Village Manager
Trustee Liaisons
Trustee Bruce Kahn
Trustee John Marienthal
Welcome
Linda welcomed the commission members. The meeting began at 7:15 p.m.
Approval of Minutes, 2/13/2002
Motion by Kove, second by Pervos. Motion carried.
Chair Report
1) Linda was pleased that on the front cover of the Countryside last week, a photo and article
appeared highlighting the Band.
2) The Village's Reception to recognize Commission and Committee members was held on
Sunday at the Wyndham Garden Hotel. She was appreciative of the Village's effort to coordinate
such a program. She hopes that Commission members would be able to attend next year and be
recognized by the Village.
3) Linda, Ghida and Jim met prior to the meeting to review rehearsal space, a fall concert date,
coordination of Mt. Prospect's percussion equipment to Buffalo Grove for the summer concerts,
and other issues.
Commissioner Reports
Buffalo Grove Symphonic Band
Band Report. Jim indicated on behalf of the Band Board that he was very grateful for the Arts
Commission and the Village for their support and assistance.
The Band Board continues to meets regularly and minutes are available for anyone interested.
Rehearsal Space. Meridian Middle School (SD 102) has been very gracious and offered the use of
the Band room through June 6, 2002 at no cost. Bonnie made a contact with Buffalo Grove High
School and has reserved the band room on Thursdays through August 15; Ghida has completed
the reservation form and submit a Certificate of Insurance. Linda suggested contacting St. Mary's
as another place for rehearsals.
Jim expressed concern with the decreasing level of attendance and conflicts in communication if
the Band does not have one regular meeting place.
Miscellaneous Issues.
✓ Ghida will inquire with SHS the cost to have a school rep videotape the performance.
✓ Ghida will verify with SHS Verify that band shell is set-up on stage.
✓ The Band Board will attempt to return unused music; Jim will coordinate this function.
VIP Reception
Rotary approved the Arts Commission coordinating the VIP reception during the concert on
6/27/2002. The performance will begin at 7:00 p.m.; the reception would begin at 6:00 p.m. Ghida
will make arrangements with Pastabilities to provide the food as their sponsorship contribution.
Dessert and soda would be purchased. Sponsors will receive preliminary information about the
VIP reception when they receive their tickets in the mail. A separate mailing will be provided to
sponsors to provide details of the program as the date approaches.
Upcoming performance schedule:
✓ Senior Expo, April 23, 2002. 10:00 a.m. Confirmed.
✓ Stevenson High School, April 28, 2002. 7:00 p.m. Confirmed.
✓ Rotary Concert Program, June 27, 2002. 7:00 p.m. $300.00. Confirmed.
✓ Park District Lawn Chair Lyrics, July 30, 2002. $200. Waiting for written confirmation.
✓ BG Days — Labor Day weekend. Waiting for confirmation.
Sponsorship - Ghida provided an update on the budget and "band-aides":
BAND-AI
DES
Date Contact Name Company Donation
3-Sep-01 Elliott Hartstein Individual $5.00
11-Oct-01 Bruce Kahn Individual 100.00
14-Nov-0 Susan Moore Nationwide Insurance 300.00
1
10-Dec-O Jennifer Pfeifer Merle Norman, BG Town Center 25.00
1
12-Dec-0 Robyn Kove Highland Park Hosp. HFC 1000.00
1
17-Dec-0 Mark Esposito Pastabilities food for VIP
1 recept.
21-Dec-0 Robert Kern Moto Photo 1000.00
1
21-Dec-0 John Burgess International Profit Associates 1000.00
1
27-Dec-0 Marvin Heimlich Dr. Marvin H. Heimlich &Associates 100.00
1
31-Dec-0 Dan Wiczer WICO Information Technologies, Inc. 100.00
1
16-Jan-0 Leonard Gold / Peter Plum Grove Printers, $500 printing grant
2 Lineal
24-Jan-0 Shari Green "The Thumblady" - Thumbsucking 25.00
2 Therapist
25-Jan-0 Patrick & Karen Scullion Individual 25.00
2
31-Jan-0 Alice G. Boghosian Hagopian & Boghosian, P.C. 100.00
2
25-Feb-0 Mark Thompson Music Starts Here, Des Plaines 100.00
2
5-Mar-02 Mark Horowitz PO Box 1472, Homewood, IL 60430 100.00
Total $3,980.00
EXPENS
ES
Date Name Description Expense
14-Sep-0 Karnes Music Sheet music 1 $521.03
1
25-Sep-0 Karnes Music Sheet music 2 160.53
1
26-Nov-0 Howard Green Music Conductor 500.00
1
26-Nov-0 Stevenson High School Auditorium Deposit (total $375) 75.00
1
13-Dec-0 Karnes Music Sheet music 3 84.45
1
12/19/01 Assoc. of Concert Bands Annual membership, paid to HG 50.00
12/21/01 Howard Green Music Conductor 500.00
1/9/02 Karnes Music Sheet music 4 84.45
1/25/02 Karnes Music Sheet music 5 228.60
1/25/02 Karnes Music (Lb. Sale) Sheet music 6 46.54
1/28/02 jAssoc. of Concert Bands IBMI License Fee (discounted by ACB) 75.00
1/28/02 Warner Bros. Publications Copy/License Admn; copy fee - Show 120.00
Boat
1/28/02 Carl Fischer, New York Copy fee for William Tell Overture 50.00
1/28/02 ASCAP (for perf. license) mer.Society of Composers,Authors and Pub. 250.00
Total $2,745.60
Difference $1,234.40
Shirts
It was agreed that the Commission should have shirts to wear to the performance. The
Commission agreed on bright yellow polo shirts, embroidered, black lettering.
For the Band shirts, it was agreed to select white shirts, black lettering, embroidered. The band
logo on the left chest, the Village logo on the left sleeve.
Everyone signed up for a shirt size and all agreed on the prices:
$28-$30 for Arts Commission shirts; and $22-$25 for Band members (the difference in price is due
to the large quantity of band member shirts as opposed to 15 AC shirts).
Buffalo Grove Fine Arts Invitational
The jury will take place Thursday, April 4 beginning at 1:00 p.m. The following people volunteered
to serve on the jury: Amy Amdur, Ilene Straus, Elizabeth Radtke, Sandy Greenberg, and Rebecca
Goldberg. Plus, the co-owner of Eclectic and Shoes for the Soul.
Sponsors needed...Ghida indicated that the Village has been very aggressive in trying to obtain
sponsors for the upcoming art festival, and although there is a favorable response on the
community program, not one business has agree to provide a financial sponsorship. The base
sponsorship is $500. Sponsor forms were provided to all Commissioners. It was recommended
that everyone try to get at least one $500 sponsor. The goal is to the raise the contract cost of
$10,000.
Village Report
1) Congratulations Linda Rosen — Linda was nominated by President Hartstein for the Lieutenant
Governor Illinois Women of Achievement Award.
2) Trustee Liaison to the AC. Trustee John Marienthal has resigned from the Village Board due to
a conflict of interest with his new job for the State. The Village Board is currently accepting
applications for the trustee seat, and the Village Board hopes to interview applicants and make an
appointment for the second meeting in April or May. It is anticipated that the new trustee will
resume John's responsibilities as Trustee Liaison to the Arts Commission. An update will be
provided at the next meeting.
Meeting Schedule
. The next meeting will be held on Wednesday, April 17th at 7:00 p.m. AC meetings will be held
on the second Wednesday of each month (unless otherwise noted) - Village Hall, second floor
conference room.
Motion to Adjourn — motion made by Greenberg, second by Pervos. Motion carried.
The meeting concluded at 8:20 p.m. Linda thanked the members for their attendance and input.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager
cc:Bruce Kahn, Trustee Liaison
John Marienthal, Trustee Liaison
William R. Balling, Village Manager