2003-05-14 - Arts Commission - Minutes Board or Commission: ❑Arts commission
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 05/14/2003
Type of Meeting: ❑ Regular Meeting
ARTS COMMISSION
MEETING MINUTES
Wednesday, 14 May, 2003
7:00 p.m., Village Hall, Second Floor Conference Room
Present:
Linda Rosen, Chair
Bonnie Gold
Sandy Greenberg
Barbara Herman
Robyn Kove
Gayle Pervos
Ilene Strauss
Michelle Taxe
Fred Weissman
Absent:
Lynne Schneider
Staff Liaison
Ghida S. Neukirch, Assistant Village Manager
Trustee Liaison
Trustee Jeff Berman - present
Trustee Steve Trilling - present
Welcome
Linda welcomed the Commission members, Trustee Liaison Steve Trilling, and special guest Lori
Boxer. The meeting began at 7:10 p.m.
Approval of Minutes, 4/8/2003
Commissioner Herman noted that at the last meeting, she had recommended yellow ribbons
should be distributed to the community ; an error in the minutes should be corrected. Motion to
approve by Weissman, second by Herman. Motion carried.
Chair Report
Linda was delighted to announce the re-appointment of all the Commissioners; the term for each
Commissioner is one year. She also stated that Ray Jagert resigned due to increased
responsibilities with the Elmhurst Orchestra.
Linda congratulated the Band on another successful performance on May 4th at Stevenson High
School.
Linda appreciated Barbara's recommendation regarding the Commission sponsoring a program
whereby yellow ribbons would be distributed to the community. It was recommended that the
Village/Arts Commission/Symphonic Band research the possibility of distributing flags at the
Indepdence Day celebration, Art Festival, and BG Days. A sticker can be affixed to the handle of
the flag denoting that it was provided by the Village of Buffalo Grove Arts Commission and Buffalo
Grove Symphonic Band — Motion by Strauss, Second by Kove; Motion carried. Ghida will obtain
prices and report back to the AC.
Commissioners Reports
Art League. A subcommittee met recently to discuss the proposed Art League. Gayle indicated
that the subcommittee discussed a number of factors regarding the proposed art league. Initiatives
proposed include the following:
• A kick-off event would be coordinated to generate interest in the program. Community leaders
and potential sponsors would be invited to this special event to promote the art league.
• An artist database would be created.
• A call to artists would be issued for volunteers to present one or more of the monthly
lecture/workshop series. $5.00 donation would be asked of attendees. Example of topics would
include the difference between functional art and decorative art; presentation — how to make your
pictures look like art; teen night— use of color and light to improve your art work.
• Ron Starr, BG resident and potter, volunteered to present the first program.
• Artists' exhibits would be on display at Village Hall and possibly other areas throughout the
Village. The exhibits would promote art in the community, highlight the artist, and promote the art
league.
Long Term goals:
• Write a grant for kids to display artwork
• Coordinate a kids art scholarship.
• Really long term goal —establish a studio for this program and other dedicated art programs.
• Ghida will write the proposal and present it to the Village Board for consideration.
Motion to present the proposal to the Village Board — motion by Pervos, second by Weissman.
Motion carried.
Buffalo Grove Symphonic Band
Band Board - Howard indicated that the May 4th performance went very well. It was indicated
that due to several conflicts with the afternoon performance, such as the Walk for Israel, an
evening performance was recommended.
It was suggested that the Band music be played on hold over the Village system. Ghida will
inquire if this recommendation is feasible.
The following recommendations were offered regarding the May performance:
a) A marketing person from the Band needs to be designated.
b) Invest in a newspaper advertisement to further promote the program.
c) Sell tickets to senior facilities —coordinate busing with the facilities.
d) On the tickets, detail the auditorium where the program will be held since there are two
auditoriums at Stevenson.
e) Reserve seats for handicap/disabled individuals.
f) The kids assisting with the program distribution was beneficial, although they should be
distributing programs, rather than collecting tickets.
g) A guest book is recommended whereby names, addresses and a-mails would be collected, then
follow-up information/future performances provided to interested guests.
h) It was suggested that the performance consist of 40 minutes first half, intermission, followed by
a 40 minute second half.
i) Ilene suggested a "bottle" or container that could be placed at various community events
whereby money would be collected to support the Band and Arts Commission. Trustee Trilling
suggested an open music case; Linda suggested a flower pot—"help the arts bloom in Buffalo
Grove".
j) Ilene suggested dues for band members. Howard indicated that he is strongly opposed to dues
to the band for several reasons including band members must invest time and money to maintain
their skills.
k) Ghida indicated that the Band earned approximately $1,200 from the May performance.
Expanses included Stevenson High School dues, printing for flyers, posters, tickets; Stevenson HS
dues; revenue included ticket and concession sales.
Business Plan. Linda will follow-up with Ray regarding the Business Plan and present a report at
the next meeting.
Sponsorship - Ghida provided an update on the "band-aides" and expenditures. A copy of the
budget was distributed and is available upon request.
VIP Recognition - It was recommended at the last meeting that the VIP recognition take place
Sunday at the Fine Art Festival. Sponsors would receive their recognition plaque and could be
given a gift certificate to Cold Stone Creamery or another food vendor at the festival. The proposal
was forwarded to the Band Board and received their support.
Upcoming performance schedule:
✓ 6/12/03 —Thursday. Mount Prospect Band Shell. 7:30-8:30 p.m. Confirmed.
✓ 6/22/03 —Sunday. Deer Park. Tentative.
✓ 7/4/03— Friday. Independence Day Celebration, Rotary Village Green, 7 p.m. Confirmed.
✓ 7/27/03 —Sunday. BG Invitational Fine Art Festival. 12 —2 pm. Confirmed.
✓ 8/30/03 —Saturday. BG Days. 2:15 pm — 3:00 pm. Confirmed.
Buffalo Grove Invitational Fine Art Festival 2003
1) The volunteer meeting was very successful. There are approximately sixty individuals that have
volunteered for the art festival. Another meeting will be coordinated in June for all volunteers so
they can sign-up for their shift assignments the weekend of the festival.
2) Sponsor—the Village received a check from LaSalle Bank in the amount of $1,000 to sponsor
the volunteer shirts.
3) Art Purchase Program - Ilene and Barbara volunteered to establish more comprehensive
guidelines for evaluation of artwork. Ilene, Fred, and Sandy volunteered to serve as judges.
4) Savings Card /discount opportunities — Due to schedule conflicts, Michelle indicated that the
proposed sponsor program is recommended to be implemented at a later date. Motion to charge
businesses a $20 fee to advertise in "be part of the arts", second by Strauss. Motion carried.
Ghida will submit the proposal to the Village Board for consideration. The cards would be sold for
$5 to interested shoppers; approximately 1,000 would be printed.
Sculpture Park proposal
Ghida reported that the Village Board approved the Sculpture Park proposal. It was recommended
that the program be initiated after the art festival in July.
Old Business
Woodlawn Middle School Music Festival. All Commissioners were encouraged to attend the
program to show support to Woodlawn and the AC sponsored event.
Village Report
Ghida reported that the Buffalo Grove Days Committee is coordinating a BG Idol Contest whereby
residents ages five and older would be eligible to complete in a vocal contest. An application
including a 3-5 minute vocal performance on a VHS tape must be submit by July 15th.
Meeting Schedule
. The next meeting will be held on Wednesday, June 18th at 7:00 p.m. AC meetings will be held
on the second Wednesday of each month - unless otherwise noted. Meetings will be held at
Village Hall, second floor conference room, unless noted.
Motion to Adjourn — Motion to adjourn Weissman, Second by Greenberg. Motion carried.
The meeting concluded at 9:00 p.m. Linda thanked the members for their attendance and input.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager
cc:Jeff Berman, Trustee Liaison
Steve Trilling, Trustee Liaison