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2003-05-14 - Arts Commission - Minutes Board or Commission: ❑Arts commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 05/14/2003 Type of Meeting: ❑ Regular Meeting ARTS COMMISSION MEETING MINUTES Wednesday, 14 May, 2003 7:00 p.m., Village Hall, Second Floor Conference Room Present: Linda Rosen, Chair Bonnie Gold Sandy Greenberg Barbara Herman Robyn Kove Gayle Pervos Ilene Strauss Michelle Taxe Fred Weissman Absent: Lynne Schneider Staff Liaison Ghida S. Neukirch, Assistant Village Manager Trustee Liaison Trustee Jeff Berman - present Trustee Steve Trilling - present Welcome Linda welcomed the Commission members, Trustee Liaison Steve Trilling, and special guest Lori Boxer. The meeting began at 7:10 p.m. Approval of Minutes, 4/8/2003 Commissioner Herman noted that at the last meeting, she had recommended yellow ribbons should be distributed to the community ; an error in the minutes should be corrected. Motion to approve by Weissman, second by Herman. Motion carried. Chair Report Linda was delighted to announce the re-appointment of all the Commissioners; the term for each Commissioner is one year. She also stated that Ray Jagert resigned due to increased responsibilities with the Elmhurst Orchestra. Linda congratulated the Band on another successful performance on May 4th at Stevenson High School. Linda appreciated Barbara's recommendation regarding the Commission sponsoring a program whereby yellow ribbons would be distributed to the community. It was recommended that the Village/Arts Commission/Symphonic Band research the possibility of distributing flags at the Indepdence Day celebration, Art Festival, and BG Days. A sticker can be affixed to the handle of the flag denoting that it was provided by the Village of Buffalo Grove Arts Commission and Buffalo Grove Symphonic Band — Motion by Strauss, Second by Kove; Motion carried. Ghida will obtain prices and report back to the AC. Commissioners Reports Art League. A subcommittee met recently to discuss the proposed Art League. Gayle indicated that the subcommittee discussed a number of factors regarding the proposed art league. Initiatives proposed include the following: • A kick-off event would be coordinated to generate interest in the program. Community leaders and potential sponsors would be invited to this special event to promote the art league. • An artist database would be created. • A call to artists would be issued for volunteers to present one or more of the monthly lecture/workshop series. $5.00 donation would be asked of attendees. Example of topics would include the difference between functional art and decorative art; presentation — how to make your pictures look like art; teen night— use of color and light to improve your art work. • Ron Starr, BG resident and potter, volunteered to present the first program. • Artists' exhibits would be on display at Village Hall and possibly other areas throughout the Village. The exhibits would promote art in the community, highlight the artist, and promote the art league. Long Term goals: • Write a grant for kids to display artwork • Coordinate a kids art scholarship. • Really long term goal —establish a studio for this program and other dedicated art programs. • Ghida will write the proposal and present it to the Village Board for consideration. Motion to present the proposal to the Village Board — motion by Pervos, second by Weissman. Motion carried. Buffalo Grove Symphonic Band Band Board - Howard indicated that the May 4th performance went very well. It was indicated that due to several conflicts with the afternoon performance, such as the Walk for Israel, an evening performance was recommended. It was suggested that the Band music be played on hold over the Village system. Ghida will inquire if this recommendation is feasible. The following recommendations were offered regarding the May performance: a) A marketing person from the Band needs to be designated. b) Invest in a newspaper advertisement to further promote the program. c) Sell tickets to senior facilities —coordinate busing with the facilities. d) On the tickets, detail the auditorium where the program will be held since there are two auditoriums at Stevenson. e) Reserve seats for handicap/disabled individuals. f) The kids assisting with the program distribution was beneficial, although they should be distributing programs, rather than collecting tickets. g) A guest book is recommended whereby names, addresses and a-mails would be collected, then follow-up information/future performances provided to interested guests. h) It was suggested that the performance consist of 40 minutes first half, intermission, followed by a 40 minute second half. i) Ilene suggested a "bottle" or container that could be placed at various community events whereby money would be collected to support the Band and Arts Commission. Trustee Trilling suggested an open music case; Linda suggested a flower pot—"help the arts bloom in Buffalo Grove". j) Ilene suggested dues for band members. Howard indicated that he is strongly opposed to dues to the band for several reasons including band members must invest time and money to maintain their skills. k) Ghida indicated that the Band earned approximately $1,200 from the May performance. Expanses included Stevenson High School dues, printing for flyers, posters, tickets; Stevenson HS dues; revenue included ticket and concession sales. Business Plan. Linda will follow-up with Ray regarding the Business Plan and present a report at the next meeting. Sponsorship - Ghida provided an update on the "band-aides" and expenditures. A copy of the budget was distributed and is available upon request. VIP Recognition - It was recommended at the last meeting that the VIP recognition take place Sunday at the Fine Art Festival. Sponsors would receive their recognition plaque and could be given a gift certificate to Cold Stone Creamery or another food vendor at the festival. The proposal was forwarded to the Band Board and received their support. Upcoming performance schedule: ✓ 6/12/03 —Thursday. Mount Prospect Band Shell. 7:30-8:30 p.m. Confirmed. ✓ 6/22/03 —Sunday. Deer Park. Tentative. ✓ 7/4/03— Friday. Independence Day Celebration, Rotary Village Green, 7 p.m. Confirmed. ✓ 7/27/03 —Sunday. BG Invitational Fine Art Festival. 12 —2 pm. Confirmed. ✓ 8/30/03 —Saturday. BG Days. 2:15 pm — 3:00 pm. Confirmed. Buffalo Grove Invitational Fine Art Festival 2003 1) The volunteer meeting was very successful. There are approximately sixty individuals that have volunteered for the art festival. Another meeting will be coordinated in June for all volunteers so they can sign-up for their shift assignments the weekend of the festival. 2) Sponsor—the Village received a check from LaSalle Bank in the amount of $1,000 to sponsor the volunteer shirts. 3) Art Purchase Program - Ilene and Barbara volunteered to establish more comprehensive guidelines for evaluation of artwork. Ilene, Fred, and Sandy volunteered to serve as judges. 4) Savings Card /discount opportunities — Due to schedule conflicts, Michelle indicated that the proposed sponsor program is recommended to be implemented at a later date. Motion to charge businesses a $20 fee to advertise in "be part of the arts", second by Strauss. Motion carried. Ghida will submit the proposal to the Village Board for consideration. The cards would be sold for $5 to interested shoppers; approximately 1,000 would be printed. Sculpture Park proposal Ghida reported that the Village Board approved the Sculpture Park proposal. It was recommended that the program be initiated after the art festival in July. Old Business Woodlawn Middle School Music Festival. All Commissioners were encouraged to attend the program to show support to Woodlawn and the AC sponsored event. Village Report Ghida reported that the Buffalo Grove Days Committee is coordinating a BG Idol Contest whereby residents ages five and older would be eligible to complete in a vocal contest. An application including a 3-5 minute vocal performance on a VHS tape must be submit by July 15th. Meeting Schedule . The next meeting will be held on Wednesday, June 18th at 7:00 p.m. AC meetings will be held on the second Wednesday of each month - unless otherwise noted. Meetings will be held at Village Hall, second floor conference room, unless noted. Motion to Adjourn — Motion to adjourn Weissman, Second by Greenberg. Motion carried. The meeting concluded at 9:00 p.m. Linda thanked the members for their attendance and input. Respectfully Submitted, Ghida S. Neukirch Assistant Village Manager cc:Jeff Berman, Trustee Liaison Steve Trilling, Trustee Liaison