2003-08-13 - Arts Commission - Minutes Board or Commission: ❑Arts commission
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 08/13/2003
Type of Meeting: ❑ Regular Meeting
ARTS COMMISSION
MEETING MINUTES
Wednesday, 13 August, 2003
7:00 p.m., Village Hall, Second Floor Conference Room
Present:
Linda Rosen, Chair
Bonnie Gold
Sandy Greenberg
Barbara Herman
Robyn Kove
Lynne Schneider
Ilene Strauss
Absent:
Susan Mann
Gayle Pervos
Michelle Taxe
Fred Weissman
Staff Liaison
Ghida S. Neukirch, Assistant Village Manager
Trustee Liaison
Trustee Jeff Berman
Trustee Steve Trilling - present
Welcome
Linda welcomed the Commission members and special guests Howard Green, Jim Osters, and
Dan Weinberger, BG Symphonic Band. The meeting began at 7:09 p.m.
Approval of Minutes, 6/18/2003
6/18/2003— Motion by Herman, Second by Strauss. Motion carried.
7/18/2003— Motion by Kove, Second by Herman. Motion carried.
Chair Report
1) Linda applauded everyone for their efforts on the second BG Invitational Fine Art Festival. She
further thanked Commissioners and volunteers for sending their follow-up comments as a
preliminary recap of the festival. Robyn also thanks Linda for sending a Letter to the Editor
following the festival. Linda indicated that she and Ghida met with Amy earlier this week to obtain
her feedback from the festival. A detailed report will be given later in the meeting.
Commissioners Reports
No reports.
Buffalo Grove Invitational Fine Art Festival 2003— recap
• Volunteer recognition from the Village Board will take place at their meeting on Monday,
8/19/2003, 7:30 p.m., Village Hall, Council Chambers. A recap of the festival will be provided at
the Village Board meeting.
• An overview of the financials was provided; a spreadsheet identifying revenue and expenses is
available upon request.
Recommendations and insights were discussed; the list was compiled and is available under
separate cover.
As a winter project for the AC, Linda suggested a bench decorating or painting program. The
Commission would obtain from benches that could be decorated and displayed throughout the
community. The benches could then be placed at future community festivals. Ilene volunteered to
research the cost of various benches, and the possibility of a donation by Menards, Lowes, or
Home Depot.
Buffalo Grove Symphonic Band
Business Plan. The Proposed Business Plan was distributed at the last meeting. Commissioners
were asked to review the document and provide comments via e-mail or at the August meeting.
Howard indicated that the changes by Ghida (staff) would be incorporated into the Plan.
Motion to approve the Plan by Schneider, second by Greenberg. Motion carried. Dan will e-mail
the Plan to Ghida for distribution to the Village Board.
Park District. Howard reported that the cross-promotion with the Park District has been going well.
Linda asked, on behalf of the Park District, if the Band would agree to a gratis performance.
Howard responded that the Band board could discuss a specific performance; they are amenable
to the suggestion.
Band Board -
1) The band is soliciting churches for the winter performances; there are potentially 4 Sundays this
winter that the Band will be performing. Music is on order for the winter concerts.
2) The goal for the Fall performance is to have tickets and posters ready for sale/promotion on
9/20.
3) There will be an increase in the cost of tickets for the Fall performance to $7/$9 from $5/$7.
4) The band is working on additional sponsorships, as well as modifying the sponsor levels to
provide for individuals/small business/and corporate sponsorships. Steve is preparing a report for
the consideration.
5) Rehearsals are back at Meridian Middle School.
6) The group is getting ready for the BG Days performance.
Sponsorship - Ghida provided an update on the "band-aides" and expenditures. A copy of the
budget was distributed and is available upon request.
Upcoming performance schedule:
✓ 8/31/03 —Sunday. BG Days. Rotary Village Green. 7:00 p.m. —8:15 p.m.
✓ 10/25/03—Saturday. Second Annual Fall Concert. BGHS. 7:00 p.m. Advance tickets,
$7;Students with identification, seniors, and door sales are $9.
✓ 5/2/04—Sunday. Second Annual Spring Concert. SHS.
BG Days
The Commission considered volunteering the weekend of Labor Day for BG Days. Barbara
volunteered on Saturday; Lori volunteered on Sunday. Due to limited availability, it was decided
that the Commission would not set-up a booth to sell fans/t-shirts and promote the AC.
Proposed Art League
Lori distributed a document identifying a summary of the survey results from the Fine Art Festival.
A copy of the report is available upon request.
Based on the survey results and research conducted at the Arboretum regarding banquet prices,
Lori recommended an artist display at the fall band performance. Linda, Barbara and Gayle have
volunteered to assist with the committee.
Old Business
1) Due to Michelle's absence, a report regarding the discount card was deferred to the next
meeting.
2) Linda reported that the Village received a letter from the Friends of the Parks promoting John
Green's "Architecture and Art" program that will be featured at the Raupp Museum September 14
through November 21, 2003. The Park District has asked for sponsorship of the program in the
amount of$250. Everyone agreed that due to financial reasons, it was not in the best interests of
the Commission to provide financial support for the program.
Village Report
No report.
New Business
1) Linda asked everyone to come to the next meeting with goals for the new "school year".
2) Ilene indicated that Marilyn Alaynick, a volunteer at the Arts Festival, expressed an interest in
joining the AC. Ghida will follow-up and send her a talent bank application. All
Meeting Schedule
. The next meeting will be held on Wednesday, September 10th at 7:00 p.m. AC meetings will be
held on the second Wednesday of each month - unless otherwise noted. Meetings will be held at
Village Hall, second floor conference room, unless noted.
Motion to Adjourn — Motion by Greenberg, second by Schneider. Motion carried.
The meeting concluded at 9:00 p.m. Linda thanked the members for their attendance and input.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager
cc:Jeff Berman, Trustee Liaison
Steve Trilling, Trustee Liaison