2003-09-17 - Arts Commission - Minutes Board or Commission: ❑Arts commission
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 09/17/2003
Type of Meeting: ❑ Special Meeting
ARTS COMMISSION
MEETING MINUTES
Wednesday, 17 September, 2003
7:00 p.m., Village Hall, Second Floor Conference Room
Present:
Linda Rosen, Chair
Bonnie Gold
Sandy Greenberg
Susan Mann
Gayle Pervos
Lynne Schneider
Ilene Strauss
Michelle Taxe
Fred Weissman
Absent:
Robyn Kove
Barbara Herman
Staff Liaison
Ghida S. Neukirch, Assistant Village Manager
Trustee Liaison
Trustee Jeff Berman
Trustee Steve Trilling
Welcome
Linda welcomed the Commission members and special guests Howard Green and Marilyn
Alaynick. The meeting began at 7:10 p.m.
Approval of Minutes, 8/13/2003
Motion by Strauss, Second by Greenberg. Motion carried.
Chair Report
No report.
Commissioners Reports
Lynne reported that she was in Mackinaw recently and an art program was being promoted
whereby they displayed painted moose, similar to the Buffaloes on Parade program.
Buffalo Grove Symphonic Band
Recent Band performances were very successful: Mt. Prospect, Deer Park Mall and the Arts
Festival performances were excellent. BG Days parade was great except for the rain. The
performance on Sunday was cancelled due to weather. In the future, language will be placed in
each contract regarding cancellations.
10/25/2003 performance. Tickets will be distributed to each band member; posters will be posted
throughout the Buffalo Grove area. Village staff sent tickets to all sponsors.
Band Board
1) Howard reported that a new idea was identified to promote art, incorporate youth involvement
and market the band. An audio tape would be provided to educational facility serving Buffalo
Grove; the audio tape would include a piece that is planned to be performed by the Band at an
upcoming performance. The youth would be encouraged to draw artwork identifying their
interpretation of the piece. The artwork would then be judged, subsequently displayed at the band
performance. It was recommended that the idea be implemented for the spring concert.
2) The band recommended AC volunteer assistance at the 10/25 performance. Linda, Gayle,
Fred, Lynne, Susan and Ghida will volunteer. Volunteers will sell and accept tickets, distribute
programs, assist with the concession stand, and oversee other areas. It was suggested that the
Band members (or family members) should sign up to volunteer for a committee/activity during the
year.
3) Elections for Band Board members will be held the first week in October.
Business Plan. The Proposed Business Plan was distributed to the Village Board following the
last meeting. Ghida reported that the Plan would be re-distributed with the Commission's annual
report at following the year-end (most likely March, 2004).
Sponsorship - Ghida provided an update on the "band-aides" and expenditures. A copy of the
budget was distributed and is available upon request.
Upcoming performance schedule:
✓ 10/25/03—Saturday. Second Annual Fall Concert. BGHS. 7:00 p.m. Advance tickets,
$7;Students with identification, seniors, and door sales are $9.
✓ 5/2/04—Sunday. Second Annual Spring Concert. SHS.
Proposed Art League
Gayle reported that she, Linda and Lori met recently to discuss the proposed Art League. The
group suggested meeting with the four artists that are interested in participating in the league and
identifying what type of program they would be interested in. A report will be provided at the next
meeting.
Bench Program — "Sittin' Pretty"
Ilene provided an overview of the research she conducted. It was noted that bench costs vary
from $100 to more than $800 per bench. Discussion took place regarding the quality of various
types of benches — installation requirements, structure type, style, weight load and manufacturers.
It was noted that the City of Windsor, Ontario sells benches and gives residents an opportunity to
purchase a bench for use throughout the community; the owner of the bench has their name
featured on it; the cost is $200 per bench. The Chicago Botanic Garden also sells benches; the
estimated cost is $1000. The City of San Francisco sells benches at a cost of $5,000 per bench.
A subcommittee was created to conduct further research on this proposed program. Fred
volunteered to serve on this sub-committee with Ilene. Linda suggested that the cost of the bench
to the business/resident should be no more than $500.
Proposed Commission Goals
1) Art Auction, coordinated by a professional organization.
2) More volunteers should be obtained to assist with projects. The volunteers could work on
sub-committees, then report to the Arts Commission at their monthly meeting.
3) Work with organizations such as the boy/girl scouts to coordinate joint programs and to assist
with programs such as distributing posters for the band performances.
4) Increase publicity outside of Buffalo Grove —events such as other band/symphony
performances, marquees, businesses, senior facilities.
5) Create marketing sub-committee.
6) Teen-cafe—a place where youth can perform at an open mic. It was suggested that this would
be a good venue at eSkape. Gayle will follow-up on this proposed program.
7) Ilene recommended that the meeting minutes should provide more detailed information.
Old Business
Discount Card, "Be a PART of the Arts". Michelle conducted research on this proposed program:
• Overview—to provide a tool that will raise awareness for the arts as well as raise funds for the
AC.
• Advertisers would be featured on a 4-color"VIP Arts Card" that would be promoted for sale at
various community events. The card would entitle the purchaser to discounted services as
established by the participating business owner.
• The Daily Herald has donated their creative services for this program.
• 42 advertisers would be featured; their opportunity to be included on the card would be made on
a first come first serve. The card would offer a discount or free service at the participating
business. The cost of printing 5000 cards is $1000. The cost for the business to participate and
be featured on the card would be $25.00. The card would be sold to the general public at a cost of
$5.00. If all 5,000 cards are sold, the AC would generate approximately $25,000 in revenue.
• Expiration date —one year. It was recommended that the AC avoid the Stevenson Patriot card
sales of March 15th.
Marketing —a letter would be drafted by the AC to all local businesses inviting them to
participate in this program. A "Participation Agreement" would be signed by the participating
business acknowledging their participation in the program for a one-year period and the use of
their logo on the card.
Village Report
• The Indian Trails Public Library has issued a Call for Exhibitors - they are seeking artists that
are willing to display their artwork at the library during the 2003-2004 season. Interested artists
can contact Chris Gibson for further information, 847-459-4100x222 or via e-mail at
cgibson@itpld.lib.il.us.
• The Barrington Area Arts Council Gallery Walk took place on 9/5 and 9/6. Fiberglas horses
were painted and displayed throughout their downtown area. A contest was coordinated whereby
individuals that viewed each horse at the 17 locations could be entered into a contest for a prize.
The host business housing the horse would stamp a punch card identifying their presence at the
location.
• The College of Lake County Performing Arts and Cultural Events Calendar for the 2003/04
season was distributed.
• The program book from the 15th Annual Long Grove Art Fest was distributed. The fest was held
on August 16 & 17, 2003. The fest was coordinated by the Long Grove Art Fest Committee to
benefit Kildeer Countryside School.
Meeting Schedule
. The next meeting will be held on Wednesday, October 8th at 7:00 p.m. AC meetings will be held
on the second Wednesday of each month - unless otherwise noted. Meetings will be held at
Village Hall, second floor conference room, unless noted.
Motion to Adjourn — Motion by Weissman, second by Pervos. Motion carried.
The meeting concluded at 9:00 p.m. Linda thanked the members for their attendance and input.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager
cc:Jeff Berman, Trustee Liaison
Steve Trilling, Trustee Liaison