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2004-06-30 - Arts Commission - Minutes Board or Commission: ❑Arts commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 06/30/2004 Type of Meeting: ❑ Special Meeting ARTS COMMISSION MEETING MINUTES Special Meeting Wednesday, 30 June 2004 7:00 p.m., Village Hall, Lower Level Conference Room Present: Linda Rosen, Chair Marilyn Alaynick Lori Boxer Bonnie Gold Sandy Greenberg Lynne Schneider Michelle Taxe Fred Weissman Absent: Barbara Herman Robyn Kove Susan Mann Gayle Pervos Ilene Strauss Staff Liaison Ghida S. Neukirch, Assistant Village Manager Trustee Liaison Trustee Jeff Berman Trustee Chuck Johnson — present Welcome Linda welcomed the Commission members and new trustee liaison to the AC —Chuck Johnson. The meeting began at 7:00 p.m. Approval of Minutes, 5/12/04 Motion by Schneider, second by Greenberg. Motion carried. Chair Report Linda reported that she attended the Arlington Heights Art Festival, coordinated by Amdur Productions. Linda indicated that she did not recognize any artists that will be at the BG Festival so it is anticipated that there will be a similar audience base due to the diversity of artists. Linda reported that she attended the People, Places & Issues cable program. President Hartstein led the program; attendees also included Amy Amdur and three artists — Michael Mitz, Roy Schallenburg, and John Karl. Commissioners Reports No report. Buffalo Grove Symphonic Band Band Board • We received a contract for Stevenson High School for the May 15, 2004—the performance has been confirmed. • Howard reported that he and other band members responded recently to several inquiries from potential new members. A new percussionist started with the Band recently; they have another horn player who is also a composer that is interested in joining the band. • The Band is working on next summer's venues and they are considering a performance at Cantigny in Wheaton. The BGSB performance would be excellent opportunity to expand their audience base. • The fall program concert is already planned — Music of the Fantastique. • Next spring's performance theme will be American and Spanish. • Special thanks to Susan Mann and District 102 for allowing the Band to utilize Meridian's Band room for rehearsals! "Susan has been incredible to work with as part of this program". • The Band is ready for the Independence Day performance. They look forward to performing with the Singers. • Lynne recommended that the Band provide information of their performance as soon as possible to the Park District so the information could be included the Park District program book for Evita. Sponsorship - Ghida provided an update on the "band-aides" and expenditures. A copy of the budget was distributed and is available upon request. Performance schedule: ✓ 7/4/2004, 7:00 p.m. Rotary Village Green performance —confirmed. $700. ✓ 7/18/2004 — BG Invitational Fine Art Festival, noon. ✓ 8/1/2004 - Deer Park Town Center, 2 pm ✓ 9/5/04— BG Days, 3:30 pm ✓ 9/5/04— BG Days parade, Dixieland Ensemble. ✓ 10/23/04—Third Annual Fall Concert, BGHS. ✓ 5/15/05 —Annual Performance, SHS "Limelight Cafe" Linda reported that plans for the upcoming Limelight Cafe are underway. Six teen bands are scheduled to perform for %2 hour each beginning at 6:30 pm; the program will end at 9:30 pm. Trustee Johnson recommended that the Village Grill be contacted to serve food since they are a new lease holder for the restaurant (starting July 1). It was indicated that an ice cream vendor would be onsite, and attendees could also get food from the local restaurants in the Town Center. It was not recommended that the Arts Commission sell water or pop. 7/7/04 Limelight Volunteers — Lori, Marilyn, Bob, Gayle, Linda, Fred. Ghida will bring fans that the volunteers could sell to attendees. Sam Ash will provide lights. Linda will follow-up the Sam-Ash contact. Ghida noted that information about the program and a highlight of Sam Ash as sponsor has been featured in the upcoming Village newsletter. Bench Program - "Sittin' Pretty in BG" Ghida reported that she has arranged with John Hennesey, Artist to paint the Village's bench, in exchange for a promotion of his work in the Village newsletter. The bench was delivered to him last week, and it is expected that he will have it back by July 12th. John is the artist that painted, Joy of the Game in Buffalo Grove. Ghida indicated that his work is outstanding. Fred reported that he attended an "Orcas in the City" program in Vancouver whereby orcas were painted by artists and on display in the community. A plaque was created for each orca identifying the artist, the sponsor/owner, and the organization that benefits from proceeds of the program. Sandy reported issuing a call to artists in all art publications encouraging artists to take a bench to paint, in turn, a plaque would be on display to promote their work. Lori reported at the Rock & Roll Hall of Fame, guitars were painted by musicians with proceeds from the sale of the artwork benefiting the United Way. Trustee Johnson indicated that if there is a large group of artists that would be interested, it would be worthwhile to pursue. Fred suggested issuing a call to artists, and have a group of sponsors that would purchase the benches who would pick to have a professional artist to paint the bench or an amateur group. Cost: It was indicated that the Village paid $368, product and delivery, for one bench. Motion by Weissman to charge $600 per bench, second by Boxer. Motion carried. Submittee: Marilyn, Lori, Sandy & Fred. Ideas for the revenue raised from this program: Fred: Defibrillators for the police cars. Lynne- art programs. Lori -art building Howard - band shell (replace Rotary's). Part of the Arts card Linda thanked Michelle for the hard work that she put into this program - the idea was commendable. Michelle reported that due to lack of solicitation for the program, we only had twelve businesses participate in the VIP card program. Lynne indicated that it was difficult to sell the participation for business for $25 when Stevenson offers it for free. Linda indicated that if we are all not on board for a program, then we shouldn't do it. This program required everyone's participation to sell the program for businesses. Chuck indicated that businesses are getting solicited daily so another program is difficult to introduce. Bottom line - it didn't work. A letter will be sent to all businesses that expressed an interest in the program returning their $25 participation fee and thanking them for their interest in the program. It was recommended that a sample survey be issued in the future to assess people's interest in a program. Art Gallery, BG Fitness Center Sandy spoke to Dan Schimmel, Park district regarding utilizing gallery space at the fitness center for professional art. This is a program that could create a new partnership between the Village/Arts Commission and the Park District to promote cultural arts with emphasis on visual arts. Notes from Sandy's June 3, 2004 meeting are available upon request. Dan indicated that he spoke to the Park District Board and on 6/22/2004 he stated that the Board wants to work with local schools to provide art exhibits — not professional art with a highlight of community shows. Buffalo Grove Invitational Fine Art Festival, July 17 & 18, 2004 Ghida reviewed detailed information regarding the art festival. "Planning Details for 2004" are available upon request. Old Business No business. Village Report 1) Ghida distributed from the Clerk's Office "Official Commission" reports for each Commissioner that returned their Economic Disclosure forms. 2) A thank you note was shared with the Arts Commission from Amy Amdur thanking the AC for their supporting following the passing of her father, Steven Amdur. 3) Ghida distributed information from the Illinois Arts Council promoting Illinois Arts Week, October 3-9, 2004; and grant information. Other Business Linda reports that Lincolnshire's Art Festival is this weekend. Food Stuff will be there; they are the contractor for BG. Linda inquired if Amy's staff was still promoting Judaic Art as a theme in Buffalo Grove. Ghida indicated that she spoke to Amy on two occasions about avoiding the emphasis of Judaic Art in Buffalo Grove, rather promote that 3 artists from Israel are flying in to attend the BG festival, as well as the other International artists that will be present. Meeting Schedule The next meeting will be held on August 11, 2004 at 7:00 p.m. AC meetings will be held on the second Wednesday of each month - unless otherwise noted. Meetings will be held at Village Hall, lower level conference room, unless noted. Motion to Adjourn — Motion by Weissman, second by Gold. Motion carried. The meeting concluded at 8:45 p.m. Linda thanked the members for their attendance and input. Respectfully Submitted, Ghida S. Neukirch Assistant Village Manager cc: Jeff Berman, Trustee Liaison Chuck Johnson, Trustee Liaison