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2006-06-08 - Arts Commission - Minutes Board or Commission: ❑Arts commission Document Type: 0 A e g nda 0 Minutes Meeting ate: 06/08/2006 Type of Meeting: ❑ Rescheduled Regular Meeting ARTS COMMISSION MEETING MINUTES Wednesday, 8 June 2006 7:00 p.m., Village Hall, Second Floor Conference Room Present: Linda Rosen, Chair Marilyn Alaynick Bonnie Gold Sandy Greenberg Barbara Herman Robyn Kove Gayle Pervos Lynne Schneider Fred Weissman Absent: Susan Mann Staff Liaison Ghida S. Neukirch, Deputy Village Manager Trustee Liaison Trustee Jeff Braiman Trustee Bruce Kahn Welcome Linda welcomed the Commissioners and special guest Jan Obrand (Art Festival 5-year volunteer). The meeting began at 7:05 p.m. Special recognition was provided to Chair Linda Rosen for being honored with the Rotary, Bill Reid Community Service Award. Linda will be presented with this prestigious award at the Independence Day celebration on July 4, 2006 at the Rotary Village Green. Approval of Minutes, 5-10-06 Motion by Alaynick, second by Herman. Motion carried. Chair Report Linda thanked everyone for their service to the commission and their recognition of her award. Commissioner's Reports No report. Buffalo Grove Symphonic Band Overall, the May 21 st concert was excellent. Bonnie thanked the Arts Commissioners that assisted at the performance. The turnout of the performance was disappointing; approximately 300 individuals attended the concert; the band was anticipating 500+. The Band Board had discussed moving the Spring performance from Sunday evening to Saturday evening, preferably. Susan Mann and members of the band were checking with Stevenson High School if a Saturday date was available. Suggestions were made to increase attendance for future years: •Offer complimentary tickets to music students; they must be accompanied by a parent (the parent or guardian would be required to purchase a ticket). •Provide group ticket discounts and promote the performances to various groups including the senior facilities in the Buffalo Grove area. Bonnie reported that three summer performances are confirmed — Cantigny on June 25th, Rotary Village Green on July 4th, and Wheeling on July 19th. Limelight Cafe The May 19th Limelight Cafe was very successful with approximately 175 students in attendance. Band's performed every half hour from 7:30 pm to 11:00 pm. The 2006/2007 has been confirmed with eSkape: November 3, February 2, 2007 and April 27, 2007. The Commission will continue to charge $5 per person for admission with $1 going back to the Arts Commission as fee revenue. An additional dollar was negotiated with the owner of eSkape although he had indicated once again that the revenue does not offset his costs for the event, including the potential for the rooms to be reserved for private parties. Community Calendar Program Ghida reported that she met with Evan Hill recently and the calendar is progressing very nicely. The project is on schedule to be complete within the next month, then sent to the printer, then mailed to homes in August, 2006. Ghida distributed a draft, proposed front cover for the community calendar. Buffalo Grove Invitational Art Festival Plans for the art festival are underway. Special thanks to all Commissioners for attending the 6:00 pm volunteer meeting. There are three new volunteers that will be working the festival weekend. Ghida will send an email to all veteran volunteers to remind them to sign-up for shifts. Ghida noted that the July/August newsletter is currently at the printer, and promotion for the festival is included therein. New in 2006 are the following programs: 1) A car has been donated by Fields Auto and will be the feature program in the family art tent. Attendees will have the opportunity to paint the car the festival weekend. Paint supplies are being donated by Blick Art. 2) The Village is working with the Chamber on a Thursday Preview Party at the Indeck Building. Amdur has secured four artists to preview and sell their work at the event. The party will be by invitation only since the lobby of the facility is limited to occupancy of approximately 150 attendees. Music will be provided by Arnie Martin. Several restaurants will be secured to provide appetizers/drinks. Lynne indicated that the Chamber is interested in charging $10 per person; the proceeds would be used for an Arts Scholarship. After much discussion, the Commission agreed that the language on the invitation should be "Suggested minimum donation $10.00". It was stated that many people are likely to give more than $10 if the language is detailed as recommended. 3) It was agreed that the Village's buffalo should be brought to the festival and painted. Marilyn will oversee this project. A sign-up sheet for the art festival for Commissioners was distributed. Village's 50th Anniversary Committee Update Barbara reported that the Committee is getting organized. Monthly activities will be planned beginning in March, 2008. The Committee is being chaired by Village Clerk Jan Sirabian. A March 6th formal dinner is planned at the Arboretum. Other possible events include a car shock, sock hop, 50th's theme party, calendar, and more. Commissioners suggested a number of ideas to compliment the Committee's plans to honor our community. 1) It was suggested that at the art festival, attendees would have an opportunity to paint rocks and the rocks would be set-up in a garden. 2) A public art display was suggested. 3) After much discussion, it was suggested and the Commission agreed that we should research the cost to obtain plaster mini-buffaloes that the Commission would sell at the 2008 art festival. Attendees would paint the buffaloes, and the top 50 would be placed on display at Village Hall. Fred will research the price for the plaster buffaloes. Old Business Kids' Talent Night Robyn reported that venues are being researched for this event. Possible considerations include Ivy Hall, Trip, and Cooper. Robyn and Susan are contacting these schools to inquire about the Village utilizing their gym/open space for a Kids' Talent Night, preferably on Friday night, October 20 from 7:30 pm — 9:00 pm. Most of these schools do not yet have their schedules available for the fall; it was suggested that we follow-up in July. A report will be provided at the next Commission meeting. New Business Linda indicated that as part of her Bill Reid Community Service Award, she is given a $500 grant to be donated to the charity of her choice. She expressed an interest in donating the grant to the Arts Commission to start an Arts Scholarship. It was stated that future funds from the scholarship program might be obtained from the revenue from the Limelight Cafe. Ghida indicated that she would share this proposal with the Village Board for their consideration, and also talk to legal counsel about the logistics. Lynne indicated that the guidelines for the Chamber's scholarship program could be used as a model for the Arts Commission scholarship. Village Report No report Meeting Schedule The next meeting will be held on Wednesday, August 9, 2006. AC meetings are typically held on the second Wednesday of each month. Meetings will be held at Village Hall, second floor conference room, unless noted. Adjourn The meeting concluded at 8:00 pm. Motion by Gold to adjourn, second by Alaynick. Sincerely, Ghida S. Neukirch Deputy Village Manager cc: Jeff Braiman, Trustee Liaison Bruce Kahn, Trustee Liaison