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2007-02-07 - Arts Commission - Minutes Board or Commission: ❑Arts commission Document Type: ❑A e g nda 0 Minutes Meeting ate: 02/07/2007 Type of Meeting: ❑ Rescheduled Regular Meeting ARTS COMMISSION MEETING MINUTES Wednesday, February 7, 2007 7:00 p.m., Village Hall, Second Floor Conference Room Present: Linda Rosen, Chairperson Marilyn Alaynick Chris Gibson Bonnie Gold Sandy Greenberg Barbara Herman Dan Olbur Gayle Pervos Lynne Schneider Fred Weissman Absent: Susan Mann Staff Liaison Carol Berman, Permit Coordinator Trustee Liaison Trustee Jeff Braiman — Present Trustee Bruce Kahn Guests None Welcome The meeting was called to order at 7:03PM. Approval of Minutes The motion to approve the January 17, 2007 minutes was made by Barbara Herman and seconded by Bonnie Gold. The motion was unanimously approved. Chair Report Linda Rosen read a card that was sent by the Cellini Family to thank the Arts Commission for the donation of the proceeds of the October Limelight Cafe to the Elliott Cellini Healing Fund. A Certificate of Recognition was received by the Village for the National Anthem Project. Linda stated that the Village should be very proud of this achievement since there were very few communities nationwide to receive this honor. A motion was made by Marilyn Alaynick and seconded by Dan Olbur to request that the Village hang this certificate in a prominent place in Village Hall. The motion was unanimously approved. Buffalo Grove Symphonic Band Bonnie Gold reported that the band survey has been completed and responses were received from thirteen (13) members. The survey results were complied and sent to the Arts Commission members by Ghida Neukirch, Deputy Village Manager. The survey appeared to indicate that the members have a more positive outlook on the band experience than they had in the previous survey. One of the comments was that the band may be outgrowing their space at Meridian School. Bonnie started that any changes in location would be addressed by the band board. The 6th annual band concert will be held on Saturday, April 28th at Stevenson High School. The program, "Something Old, Something New..." will feature Gene Pokorny, Principal Tuba of the Chicago Symphony Orchestra, as the guest performer. Not only will Mr. Pokorny play with the Buffalo Grove Symphonic Band for the entire program but will also do a feature presentation of "Tubby the Tuba" with Elliott Hartstein, guest narrator. Lynne Schneider will do the programs for this concert. Linda Rosen mentioned that Bonnie should check the costs of the performance at Stevenson High School. She indicated that they have recently raised their rates for the use of the facility. Limelight Cafe Gayle Pervos thanked the volunteers who worked that evening. This evening the performers were not as well behaved as previous Limelight performances. One group broke a microphone, one performer broke a guitar as part of the act and there were problems with performers taking off their shirts even though this was something that was against the rules. It was discussed that for the next Limelight the performer in charge of the group would have to sign an agreement that they would follow the rules and be responsible for any issues that arise from their performance. Gayle is working with the group who was responsible for the broken microphone to recover the replacement cost. The cost to purchase our own sound equipment is to be explored by Dan Olbur. Currently Bob Boxer has been providing the equipment but the committee did not feel that they could continue to prevail on his generosity. It was discussed that the commission would need a PA system, amplifier, two (2) speakers and two (2) microphones at a cost of approximately $1,500. Dan is going to look into used equipment and other avenues to see if this cost could be reduced. The committee felt that this equipment could support other programs such a Little Limelight and the Art Fair. Gayle asked the committee members to review the concept of Limelight Cafe. Originally it was designed to promote various musical talents of high school students. Currently it has evolved into a venue of bands with similar types of music. She asked for committee members to come up with some new ideas for the coming year. Buffalo Grove Invitational Art Festival The committee approved Project Linus as the special project for the art tent. Linda Rosen has two volunteers who will handle this project for the commission, Laura Ander and Lori Lapping. Ann Marrin, Office of the Village Manager, is exploring the total cost that the Village will incur as a result of the project. This project would be considered as the main, or a supplement program in the Family Art Tent. Carol Berman reported that staff would like the Art Commission to provide goodie bags for the artists. The committee discussed the concept and approved the idea with village maps, restaurant coupons, and other items that would be of interest to the artists in the short time they are in our community. The motion to approve this program was made by Marilyn Alaynick and seconded by Dan Olbur. The motion was unanimously approved. The committee discussed the proposed ice sculpture and felt that the $2,500 cost of the program was too expensive. They felt that if the Village could raise the funds it would be better used for another type of project. The committee discussed the solicitation of sponsors and did not feel comfortable in that role. Village's 50th Anniversary Committee Update No Report. Old Business Tribute Cards — Linda Rosen provide several samples of the revised artwork for the Tribute Cards. Carol Berman reported on a quote from Aim Business Printers for $315 for 3K 4" x 6" cards with envelopes (two color printing on three surfaces). The committee requested that Carol also get a price on the packaging of these cards in groups of 10. All proceeds from the Tribute Cards would go to art programming in the Village. Trustee Braiman felt that the committee should get a legal opinion from William Raysa to determine if this was tax deductible for those who purchased cards. Linda Rosen felt that she would be prepared to provide a business plan at the next meeting that would then be sent to Village staff and then forwarded to the Village Board for approval. Illinois Arts Council — Gayle Pervos reported that the guidelines governing program grants do not apply to the projects that the Arts Commission is currently working on but do apply to the Buffalo Grove Symphonic Band. This is the type of award the band received from the IAC last year. The commission will be looking into possibly applying for a project grant for a specific Arts Commission project. The guidelines for this type of grant are being explored by staff. New Business Dan Olbur suggested that the Arts Commission sponsor a program similar to Evanston's First Night. After much discussion the concept was defined as a family program, to be held on New Year's Eve, with entertainment and food. The location suggested was the Arboretum Club. The committee discussed this concept and then asked Dan to provide information on costs and programming. Village Report Carol Berman reminded the commissioners of the Community Volunteer Reception on Sunday, February 25h. She also thanked those who submitted articles for the March/April edition of the Village Newsletter. Carol also reminded the committee members that the Village has the ability to make signs and banners in-house for any future projects. This would eliminate the cost of having them done at a commercial facility. Meeting Schedule The committee agreed to change the date of the next meeting to March 7th due to conflicting schedules with several committee members. Adjourn The meeting concluded at 8:20PM. Motion was made by Marilyn Alaynick and seconded by Dan Olbur. The motion was unanimously approved. Sincerely, Carol Berman Staff Liaison cc: Jeff Braiman, Trustee Liaison Bruce Kahn, Trustee Liaison