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2009-08-12 - Arts Commission - Minutes Board or Commission: ❑Arts Commission Document Type: ❑Agenda 0 Minutes Meeting Date: 08/12/2009 Type of Meeting: ❑ Regular Meeting ARTS COMMISSION MEETING MINUTES Wednesday, August 12, 2009 7:00 p.m., Village Hall, Lower Level Conference Room Present: Linda Rosen, Chairperson Marilyn Alaynick Laura Ander Chris Gibson Bonnie Gold Barbara Herman Gayle Pervos Lynne Schneider Absent: Sandy Greenberg Lori Lapping Fred Weissman Guests: Staff Liaison Carol Berman - Present Trustee Liaisons Trustee Steve Trilling Trustee Lisa Stone Welcome The meeting was called to order at 7:05 PM. Approval of Minutes A motion was made to approve the minutes from the 7/8/09 meeting by Marilyn Alaynick and seconded by Barbara Herman. The motion was unanimously approved. Chair Report Linda congratulated all on a wonderful Fine Arts Festival. She offered a special thanks to all those who volunteered during the weekend and to the Village staff who assisted with all aspects of the festival. Buffalo Grove Invitational Fine Art Festival The committee felt that the festival was a wonderful example of how our community came together for this event. The commission members were very pleased with the result and felt that the fest had a certain "vibe" that carried through the entire weekend. Several of the commission members attended the North Shore Festival at Old Orchard and Art at the Glen. They spoke to artists who also exhibited in Buffalo Grove. Most came back with the comments that the volunteers were very friendly and they are what make our fest special. The commission offered a special thanks to President Hartstein and the trustees for all their attendance and support over the weekend. Ghida Neukirch, Deputy Village Manager, had requested feedback from the AC members on the festival: Dogs — Our policy is that no dogs are allowed. Many visitors and some artists brought their dogs to the event. If they are not allowed this should be enforced by the Police Department. Area around the main stage/food vendors clogged — The flow of the festival was hampered by a lot of visitors gathering around this area. This was especially true during the Limelight Program/Suzuki Strings concert. A suggestion was made to push the food vendors a little out toward the parking lot. This would still provide them good visibility but allow space for their clients without hampering the flow of traffic. • A first aid kit should be available in the Village portion of the Art Festival office. • The information booth should have a walkie-talkie for emergencies. Artists, volunteers and guests all seem to come to that booth when they have questions. Visors — The visors were not worn and did not serve the purpose of identifying volunteers. The committee members strongly encouraged the purchase of shirts or some better form of identification for the volunteers. Family Art Tent — The paint-a-tile and decorate-a-pretzel projects were successful and very well received by the community. The committee felt that there was still a problem with the location of the Family Art Tent. The committee would like to be closer to the center and have more signage directing people to their location. • Several volunteers should station themselves close to the Information Booth so that those who need booth sitters will easily find them. • One of the artists suggested that the Village hold a silent auction as part of the festival and ask all participating artists to donate a piece of art. The committee felt that this was a good idea however they did not want to put any other restrictions on artists. The committee thought the breakfast for the artists was great and well received. Thanks to all who volunteered and those who donated products for this event. A special thanks to the Buffalo Grove Symphonic Band for their participation. Preview Party — Attendance at the party was lighter than previous years. This fact was attributed to the economy. The Chamber is considering changing the amount of the admission fee and possible coordination of a program with local food pantries which may encourage attendance. Those who attended provided positive feedback on the local artists that were present at the event and also the scholarship recipient who displayed her work. The Suzuki Strings and Limelight performers were wonderful and very well received by the community. This is definitely a program we want to continue. A special thanks to Cirrus Falcon who worked on the sound system with our Limelight participants and the Suzuki Strings. Linda relayed a question that was asked by Trustee Stone in regards to the coupons that were part of the welcome bags that were given to the artists at check-in. Trustee Stone was under the impression that the coupons were not only given to the artists but also the volunteers. After questioning all that were at the meeting the committee confirmed the coupons were in the bags plus there were about 20 additional coupon flyers that were in the office on the Amdur Productions desk. At no time were there coupons available on the volunteer and Village staff check-in table on site or any distributed to the volunteers. Edgemark, the owner of Town Center, created coupons for the Town Center businesses which were available to people at the information booth. The Village was not involved in the solicitation, designing or printing of these coupons. Buffalo Grove Symphonic Band The fall 2009 Symphonic Band Concert will be held on November 81h at Buffalo Grove High School. The theme of this concert is "Fire and Ice." Concert tickets are $10 in advance at the Buffalo Grove Village Hall (check or cash), $12 at the door, $8 at all times for seniors (55+) and students with ID. The band has been successful in securing new recruits. Sandy Greenberg will attend the next board meeting in Bonnie's absence. Lynne Schneider volunteered to do the program for the performance. Little Limelight Little Limelight program is scheduled for October 2n1 for the auditions with a performance scheduled for October 161h at Tripp School. Flyers will be provided to the school districts for distribution and also posted around the community. Lynne Schneider volunteered to do the program for the performance. Limelight Cafe The date of 4/30/2010 has been established for this event at eSkape. Bloomin' Buffalo Grove There was no report from the committee. Twelve (12) pieces were donated by artists from the Fine Arts Festival for the program. It was suggested that the committee contact both the Buffalo Grove Park District and local high schools to see if there are any "budding artists" who would like to donate a piece to this project. Artists with Disabilities Event — Chris Gibson reported on her meeting with the Commission for Residents with Disabilities who will be working with the Arts Commission on this event. The art fair will be held in conjunction with the Fall Symphonic Band concert at Buffalo Grove High School. The art fair will be held from 6:OOPM-7:OOPM, prior to the concert and also at intermission. Chris and the volunteers from CRD will be going to Buffalo Grove High School to work out the logistics. All proceeds from the fair go directly to the artists. New Business None Village Report None Adjourn The next meeting is scheduled for September 9th. The meeting concluded at 8:25PM. The motion was made by Laura Ander and seconded by Bonnie Gold. The motion was unanimously approved. Sincerely, Carol Berman Staff Liaison cc: Steve Trilling, Trustee Liaison Lisa Stone, Trustee Liaison Ghida Neukirch, Deputy Village Manager