2002-09-12 - Appearance Plan - Minutes Board orCommission: ❑Appearance Plan
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 09/12/2002
Type of Meeting: ❑ Special Meeting
Appearance Plan Review
Plan Commission Sub-Committee - Meeting Minutes
Thursday, September 12, 2002, 6:00 p.m.
Present:
Les Ottenheimer, Plan Commission Chair
Michael Samuels, Plan Commissioner
Denice Bocek, Plan Commissioner
Ross Billiter, Plan Commissioner
William Raysa, Village Attorney
Bob Pfeil, Village Planner
Greg Summers, Associate Planner
Ghida Neukirch, Asst. Village Mgr.
cc: PC Trustee Liaisons DeAnn Glover, Chuck Johnson
Village Board / Plan Commission / Laurie Martson, Consultant
Purpose:
The Appearance Plan Team Meetings with the Plan Commission Sub-Committee have been held
on June 5, July 17, August 21 and September 12. Meeting minutes have been provided following
each meeting.
The purpose of the most recent meeting was to continue review of the Appearance Plan and
discuss the Monotony Code. The following information was distributed at the meeting:
1) Agenda
2) Minutes from the last meeting
3) Vernon Hills Monotony Code, as discussed at the last meeting.
4) Review photos of homes to assess "monotony" issues —Sheridan Road, Birchwood Lane,
Chestnut Terrace and Mayfair Lane.
5) Draft plan including photos
6) Commissioner Billiter distributed information addressing the monotony code and corresponding
illustrations of single family homes; a) Hawthorn Woods, Concord Home development; b) Indian
Creek Concord Home development.
Monotony Code
1) Commissioner Billiter presented the distributed materials regarding two Concord Home
developments and the community's regulations related to the construction of buildings and
accessory structures. It was agreed that a new section, Building Materials, should be added to
Article V. Criteria for Appearance. Included in this section should be the first part of Hawthorn
Woods' regulations relating to approved materials. Numbers 6, 15 should be deleted when copied
to the Village's Plan.
Appearance Plan
1) Delete all reference to "such as" and modify to "including, but not limited to...".
2) Details not relating to appearance issues should be removed from the draft Appearance Plan.
Numbers 4, 5, and 7 of section G. Lighting within Article V. Criteria for Appearance, should be
removed and placed in the Zoning Ordinance for more appropriate reference.
3) Most of Article VI. Maintenance should be deleted from the Appearance Plan since much of the
information related to Property Maintenance issues and not appearance issues; it was suggested
that the Village's Property Maintenance Code better addresses and enforces issues presented
therein.
4) It was recommended that the Sign Code be modified to require external illumination or
back-lighting, as opposed to internal illumination of signs.
5) It was recommended that the definitions of "Adjacent" and "Adjoining" be reviewed. The
definitions will be compared and modified, if appropriate, to be consistent with the Zoning
Ordinance definition, if applicable, or a dictionary definition.
6) Bill Raysa will review the section of the Plan pertaining to the procedure for a variation.
7) It was suggested that "shall" within the Plan be modified to "should".
8) The definition of EIFS was added to the Plan.
9) It was recommended the Fire and Police Department address if there is a requirement regarding
where house "plaques" (numbers/names) should be located on a residential dwelling, and the size
of such plaques. Ghida will coordinate this request with the departments and provide a follow-up at
the next meeting.
Next steps:
Greg Summers incorporated photos into the Appearance Plan to portray what is recommended
and not advised. The draft was distributed to the subcommittee for review and discussion at the
next meeting. It is anticipated that the subcommittee will meet one more time, then provide a report
and recommendation to the entire Plan Commission. Laurie Marston, Consultant, will be invited to
participate in the presentation before the Plan Commission. A public hearing will be held, then the
Plan will be presented to the Village Board for final consideration.
Minutes from the Plan Commission Subcommittee will continue to be provided to the entire Plan
Commission and the Village Board. Everyone is encouraged to provide comment at any time.
The next meeting will focus on review of the photos as they correspond with various text of the
plan, and well as a final review of the entire Plan.
The next meeting will be held on Wednesday, October 16, 6:00 p.m., Village Hall, Trustee
Conference Room. A reminder will be sent to the team one week prior to the meeting.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager