2002-10-16 - Appearance Plan - Minutes Board orCommission: ❑Appearance Plan
Document Type: ❑A e
g nda 0 Minutes
Meeting ate: 10/16/2002
Type of Meeting: ❑ Regular Meeting
Appearance Plan Review
Plan Commission Sub-Committee - Meeting Minutes
Wednesday, October 16, 2002, 6:00 p.m.
Present:
Les Ottenheimer, Plan Commission Chair
Michael Samuels, Plan Commissioner
Denice Bocek, Plan Commissioner
Ross Billiter, Plan Commissioner
William Raysa, Village Attorney
Bob Pfeil, Village Planner
Greg Summers, Associate Planner
Ed Schar, Building Commissioner
Ghida Neukirch, Asst. Village Mgr.
cc: PC Trustee Liaisons DeAnn Glover, Chuck Johnson
Village Board / Plan Commission / Laurie Martson, Consultant
Purpose:
The Appearance Plan Team Meetings with the Plan Commission Sub-Committee have been held
on June 5, July 17, August 21, September 12, and October 16. Meeting minutes have been
provided following each meeting.
The purpose of the most recent meeting was to review the modification process, discuss a
two-vote consideration, and continue review the draft of the Appearance Plan. The following
information was distributed at the meeting:
✓ VBG House Plaque Regulations, B&Z, Fire, and Police — information as requested.
✓ The Appearance Plan Team Meeting Minutes, September 12, 2002.
✓ The draft Appearance Plan with strikeouts.
✓ The draft Appearance Plan with strike-outs removed for "easy-reading".
✓ Photos to accompany the Plan. The photos will be incorporated within the Plan upon
completion. The description under each photo references the Article number within the Plan.
Appearance Plan
1) Include in the Plan that ART meeting minutes and an ART report will be provided to the Plan
Commission or Zoning Board of Appeals, as appropriate.
2) Recommendation by legal counsel to change all "should" to "shall" if the Committee wants the
items noted as requirements. Since there will be a modification process as part of the Plan, it was
recommended that the standards of the Plan be set "high", then modifications can be considered
as appropriate. For the next meeting, everyone was asked to review the "shall" versus "should"
areas, and consider if any components should not be requirements.
3) It was noted that the standards of the Plan —the "spirit" of the Plan is highlighted in Article 1,
Purpose & Jurisdiction, B.
4) Article V. Criteria for Appearance, A&B were combined to form "Site Considerations". A.4., A.S.,
B.2., and B.S. were relocated to the Building Design section C.
Modification Process — Bill Raysa
1) Reference Bill Raysa's e-mail dated 10/16/2002, 3:52 p.m. on the subject of"Appearance Plan
—Variation / Modification" (attached).
2) The Appearance Plan will be enacted by a Village Ordinance, therefore it will be a law of the
Village.
3) Everyone agreed that the process to consider modifications should start with the ART; then a
recommendation made to the PC or ZBA, as appropriate. This modification process will be
included in the latest draft of the Plan.
Next steps:
1) Review the "should" versus "shall" within the Plan.
2) Review the accompanying photos to the Plan.
Minutes from the Plan Commission Subcommittee will continue to be provided to the entire Plan
Commission and the Village Board. Everyone is encouraged to provide comment at any time.
The next meeting will be held on Wednesday, November 6, 6:00 p.m., Village Hall, Trustee
Conference Room. A reminder will be sent to the team one week prior to the meeting.
Respectfully Submitted,
Ghida S. Neukirch
Assistant Village Manager