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1999-07-12 - Village Board Special Meeting - Agenda Packet VILLAGE OF VILLAGE OF buffalo Grouc BUFFALO GROVE ,i + Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-459-2518 VILLAGE BOARD OF TRUSTEES Fax 847-459-7906 Special Meeting Monday, July 12 1999 7:30 P.M. 1. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes from June 7, 14, 21, and 28. V. Approval of Warrant#889 VI. Village President's Report '\ A. Resolution No. 99- A Resolution Supporting Improvements along Illinois Route 22 Between U.S. Route 14 and U.S. Route 41. VII. Reports from the Trustees VIII. Village Manager's Report A. Report and Assessment on Sewer Surcharging IX. Special Business A. Public Hearing: Amending the Zoning Ordinance concerning appearance review and ZBA Procedures. President Hartstein. X. Questions from the Audience: Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. CONSENT AGENDA: All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). V Y v T Tf j REGULAR AGENDA XII. Ordinances and Resolutions A. ORDINANCE NO. 99- An Ordinance Concerning the Dissolution of the Village of Buffalo Grove Appearance Commission. Trustee Glover. B. ORDINANCE NO. 99- Nextel Communications, 1080/1090 Johnson Drive, Special Use for retail sales in the Industrial District. Trustee Marienthal. C. ORDINANCE NO. 99- An Ordinance providing Nextel Wall Sign at 1080-1090 Johnson Drive, Building #2 at Chevy Chase Business Park Trustee Hendricks. XIII. Old Business A. Plan Commission Referral — Belmont Village Proposal for Assisted Living Facility, Town Center. Trustee Glover. XIV. New Business A. Authorization to Bid: Request for Authorization to Bid New Telephone System. Trustee Berman. B. Plan Commission Referral — Buffalo Grove Golf Course Maintenance Facility. Amendment of Special use in the R-4 District. Trustee Berman. XV. Executive Session Personnel XVI. ADJOURNMENT: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that person with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. dj • CONSENT AGENDA 7/12/99 XI. Ordinances and Resolutions A. RESOLUTION NO. 99- Commending Retiring Deputy Chief James A. Hansen. (attached): Trustee Reid. RECOMMENDATION: Approve by motion. B. RESOLUTION NO. 99- Approving Amendment No. 2 to the Joint Fire Training Facility Agreement(attached). Trustee Braiman. RECOMMENDATION: Approve by Motion. C. ORDINANCE NO. 99- Amending Chapter 10 of the VOSG Municipal Code (Turning Restriction Revision'Lexington Dr. at Armstrong Dr. & Hastings Ln. at Armstrong Dr.). Trustee Glover. RECOMMENDATION: Approve by motion. New Business D. Approval of Plat: Missner/Hastings First Resubdivision. Trustee Marienthal. RECOMMENDATION: Approve by motion: • E. Approval of Acceptance: Walsh Subdivision Sanitary Sewer Initial Acceptance. Trustee Glover. RECOMMENDATION: Approve by motion. Old Business -none Board Agenda Item Submittal VI-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.99- A Resolution Supporting Improvements Along Illinois Route 22 Between U.S. Route 14 and U.S. Route 41 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/06/99 07/12/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. TO: William R.Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 6, 1999 SUBJECT: Illinois Route 22 In follow-up to your June 30, 1999 memo,I have prepared the attached resolution which expresses the Village of Buffalo Grove's support for the Illinois Route 22 component of the Illinois First Program. This resolution is entitled "A Resolution Supporting Improvements along Illinois Route 22 Between U.S. Route 14 and U.S.Route 41." I have also attached a general resolution entitled "A Resolution Supporting Improvements Along Illinois Route 22 Between U.S. Route 14 and U.S.Route 41" which can be used by other municipalities in the area to indicate support for the Illinois Route 22 improvements. If you have any questions concerning this matter,please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files -a 07069res.doc E3 0799res.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 99- A RESOLUTION SUPPORTING IMPROVEMENTS ALONG ILLINOIS ROUTE 22 BETWEEN U.S. ROUTE 14 AND U.S. ROUTE 41 WHEREAS,the Village of Buffalo Grove supports the development of a high quality transportation system,both within the Village and throughout the region in order to effectively accommodate the transportation needs of area residents and businesses; and, WHEREAS,the reduction of traffic congestion is essential to improvement and maintenance of the quality of life in suburban communities; and, WHEREAS,the Village of Buffalo Grove has long recognized the need to construct four lane improvements on Illinois Route 22 and has adopted previous resolutions indicating support of Illinois Route 22 improvements including Resolution 89-34 entitled AA Resolution Regarding Lake County=s Draft Year 2005 Transportation Plan=, and Resolution 92-44 entitled AA Resolution Supporting Improvements Along the Illinois Route 22 (U.S. Route 14 to U.S. Route 41) Strategic Regional Arterial Corridor=and Resolution No. 97-41 entitled"A Resolution Supporting Improvements Along Illinois Route 22 Between Illinois Route 83 and U.S. 41"; and, WHEREAS,the Village has published the AVillage of Buffalo Grove Bike Path Map-- dated January 30, 1995 which indicates the location of more than one mile of existing eight-foot wide bikeway and approximately one mile of additional eight-foot wide bikeway proposed for extension of the system to the east located or to be located along the edge of the Illinois Route 22 right-of-way; and, WHEREAS, it is the policy of the Village of Buffalo Grove to support the provision of five-foot wide sidewalks within the Village limits along arterial streets such as Illinois Route 22 where eight-foot wide bikeways are not being provided; and, WHEREAS,the Illinois Department of Transportation has published a set of plans entitled ABuild Alternative Preliminary Geometrics -F.A.P. 337 (IL. Route 22)From IL. Route 83 to U.S. Route 41=dated November 1997; and, WHEREAS,the recommendations of said November 1997 plans concur with the Village of Buffalo Grove=s established policy of providing a four lane improvement on Illinois Route 22; and, WHEREAS,the said November 1997 plans also recommend a high quality storm sewer system and curbed street with a curbed median which can accommodate median and parkway tree plantings as provided on other arterial streets throughout the Buffalo Grove area; and, 1 WHEREAS,the said November 1997 plans also provide for sidewalk and bikeway improvements consistent with the Village of Buffalo Grove=s established policies and also incorporate an extension of a high quality path system to the east so as to accomplish a connection to the Des Plaines River Trail Corridor; and, WHEREAS,the "Illinois First"Program includes the improvement of Illinois Route 22 extending from U.S. Route 14 to U.S. Route 41; and, WHEREAS,the rapid implementation of the long awaited improvements to Illinois Route 22 is desired; NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows: 1. The Village of Buffalo Grove supports the above described improvements to Illinois Route 22. 2. The Illinois Department of Transportation and other involved agencies are encouraged to rapidly proceed with the implementation of the recommended Illinois Route 22 improvements in order to address the particularly severe traffic congestion which now exists in this area. AYES: NAYES: ABSENT: PASSED: 1999 APPROVED: 1999 APPROVED: Village President ATTEST: Village Clerk F:\GROUP\PWDIRGRP\LHC\IL22\07069RES.DOC 2 RESOLUTION NO. 99- A RESOLUTION SUPPORTING IMPROVEMENTS ALONG ILLINOIS ROUTE 22 BETWEEN U.S.ROUTE 14 AND U.S.ROUTE 41 WHEREAS,the reduction of traffic congestion is essential to improvement and maintenance of the quality of life in suburban communities;and, WHEREAS,the Village of supports the development of a quality transportation system throughout the region in order to effectively accommodate the transportation needs of area residents and businesses;and, WHEREAS,many related studies have been performed documenting the need for improvements to Illinois Route 22 but needed improvements have not yet been implemented;and, WHEREAS,the"Illinois First"Program includes the funding for improvement of Illinois Route 22 extending from U.S.Route 14 to U.S.Route 41;and, WHEREAS,the rapid implementation of the long awaited improvements to Illinois Route 22 is needed and desired; NOW,THEREFORE,BE IT RESOLVED by the Village President and Board of Trustees of the Village of County,Illinois as follows: 1. The Village of supports the above described improvements to Illinois Route 22. 2. The Illinois Department of Transportation and other involved agencies are encouraged to rapidly proceed with the implementation of Illinois Route 22 improvements in order to address the particularly severe traffic congestion which now exists in this corridor. AYES: NAYES: ABSENT: PASSED: 1999 APPROVED: 1999 APPROVED: ATTEST: Village Clerk F:\GROUP\PWDIRGRP\LHC\IL22\07069RES.DOC Board Agenda Item Submittal VIII- Requested By: Gregory Boysen Entered By: Linda J Miller Agenda Item Title: Report and Assessment on Sewer Surcharging Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/06/99 07/12/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 6, 1999 SUBJECT: Review of Sanitary Sewer Surcharging Related to the Rain Storm of Sunday,June 13, 1999 In follow-up to your June 23rd memo,I have reviewed Mr. MacIsaac's statement to the Village Board,in addition to other information concerning the recent rainstorm related sanitary sewer surcharging event. Clarification of Various Items in Mr. MacIsaac's Statement to Village Board As you suggested,I spoke with Mr. MacIsaac to obtain clarifications of a number of items which he had commented on at the recent Village Board meeting. Mr.MacIsaac explained that he did not have sewage in his basement as a result of the Sunday,June 13, 1999 rainfall,but he did observe that water rose to an elevation in his floor drains to a point close to his floor elevation. Mr.MacIsaac clarified that the MWRDGC staff did not suggest that smoke testing would find illegal sump pumps. I explained that we have done substantial smoke testing in the past and have not identified any illegal sump pumps as a result. The MWRDGC manual which Mr. MacIsaac referred to at the Village Board meeting notes that smoke testing may be useful for identifying certain sources of inflow but does not indicate that any significant percentage of improperly connected sump pumps would be expected to be identified. Mr. MacIsaac indicated that he was aware of calls to fire departments of smoke sometimes entering homes during smoke testing and was under the impression that such smoke entry was an indication that an improper sump pump had been identified. I explained that the test smoke commonly enters homes due to drain traps drying up, creating an open air passage to the sanitary sewer system. Sump pumps,which normally have check valves included in their installation,would not be expected to be identified by smoke testing. I also explained to Mr. MacIsaac that the 468 GPCPD flow factor that he made reference to for the Village of Buffalo Grove is not a value indicating an improper amount of flow but it is rather the flow rate factor which was identified through cost effective analysis as being reasonable and proper to occur in the Village of Buffalo Grove. The 150 GPCPD factor is the factor which would be applicable if a cost effective study pursuant to MWRDGC standards is not performed. Current Status of Infiltration and Inflow Control Efforts Rainstorm related sewer surcharging events which have occurred in the past few years have indicated that a larger amount of infiltration/inflow is occurring in portions of the Cook County area of the Village than had occurred during the '80s and early 1990's. Improper sump pump connections to the sanitary sewer system appear to be the most likely source of this infiltration and inflow. Public Works Operations Division staff have been trying to complete inspections of all properties in Cook County,but I believe it would be desirable for this process to proceed more rapidly. Therefore,I have initiated discussions with some engineering firms concerning potential costs involved with performing a sump pump inspection program similar to that which was conducted in the late 1980's and I anticipate incorporating a recommendation for this activity in the upcoming FY00-01 budget. Also,I believe it is very desirable to perform inspections of buildings whenever properties change hands, and I understand that Ray Rigsby is now working with the Finance Department to incorporate sump pump inspections with final water meter readings which normally occur at the time of property ownership transactions. Recommendation to Specifically Address the Lowest Elevation Properties Recurrently Impacted by Rainstorm Related Surcharging Regardless of the level of effort to eliminate infiltration and inflow, a degree of risk will always remain for wet weather surcharging situations to occur. For this reason,it is recommended that property owners,who have direct gravity connections to the sanitary sewer in below grade portions of their buildings, should consider bringing their plumbing up to current standards for "overhead sewers" which would include sewage ejector pumps in the lower level of the building. I understand that a number of communities in our area provide for 50% reimbursements to be made toward the installation of overhead sewer plumbing modifications in situations such as those of Mr. MacIsaac's neighborhood. I do not believe that there is any reason that any Village would be required to provide this type of grant,but it is one possibility for assisting residents in providing protection from sewer surcharge problems. If the Village Board would be interested in developing this type of program,I would anticipate that an annual $10,000 budget allocation would be sufficient for 50% grant funding for an amount not to exceed a total installation cost of$5,000,as is currently used in communities such as the Village of Barrington. If you have any questions concerning this matter,please let me know. Gregory P. Boysen Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 07029wrb.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: July 6, 1999 SUBJECT: Review of Sanitary Sewer Surcharging Related to the Rain Storm of Sunday, June 13, 1999 In follow-up to your June 23rd memo, I have reviewed Mr. MacIsaac's statement to the Village Board, in addition to other information concerning the recent rainstorm related sanitary sewer surcharging event. Clarification of Various Items in Mr. MacIsaac's Statement to Village Board As you suggested, I spoke with Mr. MacIsaac to obtain clarifications of a number of items which he had commented on at the recent Village Board meeting. Mr. MacIsaac explained that he did not have sewage in his basement as a result of the Sunday, June 13, 1999 rainfall, but he did observe that water rose to an elevation in his floor drains to a point close to his floor elevation. Mr. MacIsaac clarified that the MWRDGC staff did not suggest that smoke testing would find illegal sump pumps. I explained that we have done substantial smoke testing in the past and have not identified any illegal sump pumps as a result. The MWRDGC manual which Mr. MacIsaac referred to at the Village Board meeting notes that smoke testing may be useful for identifying certain sources of inflow but does not indicate that any significant percentage of improperly connected sump pumps would be expected to be identified. Mr. MacIsaac indicated that he was aware of calls to fire departments of smoke sometimes entering homes during smoke testing and was under the impression that such smoke entry was an indication that an improper sump pump had been identified. I explained that the test smoke commonly enters homes due to drain traps drying up, creating an open air passage to the sanitary sewer system. Sump pumps, which normally have check valves included in their installation, would not be expected to be identified by smoke testing. I also explained to Mr. MacIsaac that the 468 GPCPD flow factor that he made reference to for the Village of Buffalo Grove is not a value indicating an improper amount of flow but it is rather the flow rate factor which was identified through cost effective analysis as being reasonable and proper to occur in the Village of Buffalo Grove. The 150 GPCPD factor is the factor which would be applicable if a cost effective study pursuant to MWRDGC standards is not performed. Page 2—July 6, 1999 William R. Balling, Village Manager Current Status of Infiltration and Inflow Control Efforts Rainstorm related sewer surcharging events which have occurred in the past few years have indicated that a larger amount of infiltration/inflow is occurring in portions of the Cook County area of the Village than had occurred during the `80s and early 1990's. Improper sump pump connections to the sanitary sewer system appear to be the most likely source of this infiltration and inflow. Public Works Operations Division staff have been trying to complete inspections of all properties in Cook County, but I believe it would be desirable for this process to proceed more rapidly. Therefore, I have initiated discussions with some engineering firms concerning potential costs involved with performing a sump pump inspection program similar to that which was conducted in the late 1980's and I anticipate incorporating a recommendation for this activity in the upcoming FY00-01 budget. Also, I believe it is very desirable to perform inspections of buildings whenever properties change hands, and I understand that Ray Rigsby is now working with the Finance Department to incorporate sump pump inspections with final water meter readings which normally occur at the time of property ownership transactions. Recommendation to Specifically Address the Lowest Elevation Properties Recurrently Impacted by Rainstorm Related Surchmin2 Regardless of the level of effort to eliminate infiltration and inflow, a degree of risk will always remain for wet weather surcharging situations to occur. For this reason, it is recommended that property owners, who have direct gravity connections to the sanitary sewer in below grade portions of their buildings, should consider bringing their plumbing up to current standards for"overhead sewers" which would include sewage ejector pumps in the lower level of the building. I understand that a number of communities in our area provide for 50%reimbursements to be made toward the installation of overhead sewer plumbing modifications in situations such as those of Mr. MacIsaac's neighborhood. I do not believe that there is any reason that any Village would be required to provide this type of grant, but it is one possibility for assisting residents in providing protection from sewer surcharge problems. If the Village Board would be interested in developing this type of program, I would anticipate that an annual $10,000 budget allocation would be sufficient for 50% grant funding for an amount not to exceed a total installation cost of$5,000, as is currently used in communities such as the Village of Barrington. If you have any questions concerning this matter, please let me know. Gregory P. Boysen F:\GROUP\PWDIRGRP\LHC\SEWER\07029wrb.doc Board Agenda Item Submittal Ix- Requested By: William H. Brimm Entered By: Ghida Sahyouni Agenda Item Title: PUBLIC HEARING: Amending the Zoning Ordinance concerning appearance review and ZBA Procedures. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/08/99 07/12/99 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. PUBLIC HEARING: Amending the Zoning Ordinance concerning appearance review and ZBA Procedures. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-B Requested By: Thomas C Allenspach Entered By: Phillip W Versten Agenda Item Title: Resolution No.99-_Commending Retiring Deputy Chief James A. Hansen. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 06/22/99 07/12/99 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village Board is requested to approve a resolution commending retiring Deputy Chief James A. Hansen for over 40 years of service to Buffalo Grove as a Reserve Police Officer, as a Paid-On-Call member of the Buffalo Grove Fire Department,Inc. and as a full time member of the Buffalo Grove Fire Department. The resolution will be presented to Deputy Chief Hansen at his retirement party on July 30, 1999. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI_ Requested By: Thomas C Allenspach Entered By: Phillip W Versten Agenda Item Title: Resolution No.99-_Approving Amendment No.2 to the Joint Fire Training Facility Agreement. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 06/22/99 07/12/99 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village Board is requested to approve Amendment No. 2 to the Fire Training Facility Agreement,making Lincolnshire-Riverwoods Fire Protection District a partner. That District's Board of Trustees passed this amendment June 15, 1999. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI_ Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Ordinance No.99-_:Amending Chapter 10 of the VOBG Municipal Code(Turning Restriction Revision Lexington Dr. at Armstrong Dr.& Hastings Ln.at Armstrong Dr.) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/01/99 07/12/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. An ordinance removing the turning restriction at Hastings Ln. and Armstrong Dr. and revising the restriction at westbound Armstrong Dr. at Lexington Dr.to "Left Turn Only" at all times. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files U_ Ll 077.doc Ord995.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: June 17, 1999 SUBJECT: TURNING RESTRICTION REVISION LEXINGTON DRIVE AT ARMSTRONG DRIVE AND HASTINGS LANE AT ARMSTRONG DRIVE Attached is an Ordinance removing the turning restriction at Hastings Lane and Armstrong Drive and revising the restriction at westbound Armstrong Drive at Lexington Drive to left turn only at all times. Richard K. Kuenkler, P.E. F:AGROUP\ENGINEER\RKK\MEMOS\077.doc ORDINANCE NO. 99- AN ORDINANCE AMENDING CHAPTER 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, the results and recommendation of a traffic study have been presented to the Corporate Authorities; NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows : SECTION 1 : Chapter 10, Section BG-11 of the Village of Buffalo Grove Municipal code is amended by deleting Section BG-11-208 (M) as follows : BG-11-208 (M) Turning Restriction—Hastings Drive at Armstrong Drive : No vehicles or combination of vehicles shall turn left from northbound Hastings Drive onto westbound Armstrong Drive between the hours of 4 : 00 p.m. to 7 : 00 p.m. (except buses and municipal vehicles) . SECTION 2 : Chapter 10, Section BG-11 of the Village of Buffalo Grove Municipal Code is amended by revising Section BG-11-208 (N) as follows : BG-11-208 (N) Turning Restriction--Armstrong Drive at Lexington Drive : Vehicles or combination of vehicles shall only turn left from westbound Armstrong Drive onto southbound Lexington Drive (except buses and municipal vehicles) . SECTION 3 : Any person violating any portion of this Chapter shall be punished according to the provision of Chapter 1 . 08 of the Buffalo Grove Municipal Code . SECTION 4 : This Ordinance shall be in full force and effect from and after its passage, approval, and publication as provided by law. This Ordinance may be published in pamphlet form. AYES : NAPES : ABSENT: , 1999 APPROVED: , 1999 PASSED: , 1999 PUBLISHED: , 1999 APPROVED: Village President ATTEST: Village Clerk G: \ENGINEER\ORD\ORD995 . DOC Board Agenda Item Submittal XI_ Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Missner/Hastings First Resubdivision Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/01/99 07/12/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Public Works Engineering Division has reviewed the attached Plat and recommend its approval. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 075.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: June 22, 1999 SUBJECT: MISSNER/HASTINGS FIRST RESUBDIVISION Attached are twenty-five (25) copies of the above Plat. Our review is complete and approval is recommended. Richard K. Kuenkler, P.E. F:AGROUP\ENGINEER\RKK\MEMOS\075.doc Attachments xc: Barry Missner Fran Fazio Board Agenda Item Submittal XI-E Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Walsh Subdivision Sanitary Sewer-Initial Acceptance Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/01/99 07/12/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Please find attached the Certificate of Initial Acceptance and Approval for the subject project. The project is complete and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 098.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: July 1, 1999 SUBJECT: WALSH SUBDIVISION SANITARY SEWER INITIAL ACCEPTANCE Please find attached the Certificate of Initial Acceptance and Approval for the subject proj ect. The project is complete and approval is recommended. Richard K. Kuenkler, P.E. Village Engineer RKK/MEMOS/098.DOC Attachments xc: Chris Walsh Board Agenda Item Submittal X11- Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.99- An Ordinance Concerning the Dissolution of the Village of Buffalo Grove Appearance Commission. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/08/99 07/12/99 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is an Ordinance that supplements Ordinance No. 99-57 adopted on June 21, 1999 dissolving the Appearance Commission. It was noted at that meeting that staff and the Village Attorney needed to complete research within the Municipal Code to remove references to the Appearance Commission. That has been accomplished with the attached Ordinance. Changes are necessary within the Sign Code,Development Ordinance and Zoning Ordinance (Titles 14, 16 and 17 of the Municipal Code, respectively). A Public Hearing has been published for this evening to address the mandatory hearing requirements of the Zoning Ordinance and will be conducted by Robert Pfeil. Lastly, a decision matrix has been provided for information purposes that will serve as a guide for staff,the Plan Commission,Zoning Board of Appeals and Village Board on procedures to be used to address appearance issues. This is to be considered a draft pending review at the July 12 Board Meeting. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-A Requested By: Entered By: Robert E Pfeil Agenda Item Title: Ordinance 99- Nextel Communications, 1080/1090 Johnson Drive, Special Use for retail sales in the Industrial District. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 07/07/99 07/12/99 0 Regular Agenda OVM 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 9 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Nextel Communications operates a customer service center at this property and wants to sell phones and related communications items in a 700 square foot space within its 30,000 square foot lease area. A variation of the special use standards is requested since the items offered for sale are not manufactured on the premises. Three parking spaces are required by ordinance for the retail area. Nextel has an allocation of 73 parking spaces in its lease. Based on the number of employees (78) that may ultimately work at the site and the projected peak level of customer traffic (10 at one time),the Plan Commission recommends that the special use ordinance give the Village the authority to require additional off-site parking if the Village determines it is necessary. The attached draft ordinance includes this recommendation as a special condition. The Plan Commission held a public hearing on June 2 and voted 6 to 0 to recommend approval of the special use. The draft ordinance and exhibits, a location map and Plan Commission minutes are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XII-A Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Ordinance No.99- NEXTEL Wall Sign at 1080-1090 Johnson Drive, Building#2 at Chevy Chase Business Park Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/07/99 07/12/99 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. THE ZONING BOARD OF APPEALS RECOMMENDS THAT A VARIANCE BE GRANTED THAT WOULD PERMIT THE INSTALLATION OF A NEXTEL WALL SIGN ON THE SOUTH ELEVATION OF THE BUILDING LOCATED AT 1080-1090 JOHNSON DRIVE,BUILDING#2 IN THE CHEVY CHASE BUSINESS PARK. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv A Requested By: Robert B Giddens Entered By: Robert B Giddens Agenda Item Title: Request for Authorization to Bid New Phone System Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/02/99 07/12/99 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $160,000 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff recommends authorization from to Village board to bid a new telephone system for the local campus (Police Station,Public Service Center,Village Hall,Buffalo Grove Pro Shop). See attached Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files telephone rfb for board.do Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Memorandum To: William Balling From: Robert Giddens Date: 12/30/2019 Re: Request for Bid on a new telephone system Mr. Balling: I am requesting authorization from to Village board to bid a new telephone system for the local campus (Police Station, Public Service Center, Village Hall, Buffalo Grove Pro Shop) . The main reasons are : 1 . The current system is not E-911 compliant as described in the Illinois Emergency Telephone Act 2 . The Voice Mail system is not Y2K compliant 3 . Additional features, functionality, and tighter integration between the telephone system and voice mail have been introduced since we purchased the current telephone systems almost 15 years ago. 4 . By introducing a new telephone system, efficiencies will allow us to eliminate at least 50 telephone lines on the local campus with a projected savings of $18, 000 a year due to eliminating lines charges and other associated costs . The first issue is one of E-911 compliance . The E-911 law states that each telephone connected to a PBX must be capable of sending a unique extension number to the Ameritech central office . In order to be compliant with 1 December 30, 2019 the state law we would need to either upgrade the system or install additional 30 telephone lines on the campus with a recurring cost of $10, 800 yearly. The second issue deals with Y2K. Although all of the NEC telephone systems installed for the Village of Buffalo Grove are Y2K compliant, the 4 AVT voice messaging systems require a BIOS upgrade and the latest software revision from AVT. The cost to upgrade the systems would be $14, 400 . However, if we implemented a single system the cost of upgrading the voice mail system would be $3, 600 . The third issue deals with integration of the telephone system with voice mail . A new system will allow for tighter integration between our telephone system and our voice mail system. This will allow for easier call transfer, more options for leaving a message for someone, more features with conference calling and less time a caller will have to wait on hold as a call is transferred. Lastly, by sharing telephone lines on the local campus, at least 50 telephone lines can be eliminated while still providing the same level of telephone service to our employees and our residents . This project has been included in our capital improvements projects for the past two years and is expected to cost the Village $150, 000 . With the cost savings and cost avoidance listed above we are expecting a return on investment of 3 . 2 years . Timetable — July 13, 1999 Mail/Advertise for RFB ' s — August 3, 1999 RFB ' s must be received by the Village Clerk' s office no later then 10 : 00 a.m. on this date . — August 16, 1999 Recommendation presented to Village Board. 2 December 30, 2019 — November 1, 1999 Equipment installation completed at all locations . Respectfully submitted. Robert Giddens Director of Management Information Systems Village of Buffalo Grove 3 Board Agenda Item Submittal xIv Requested By: Robert E Pfeil Entered By: Ghida Sahyouni Agenda Item Title: Referral-BG Golf Course Maintenance Facility. Amendment of Special use in the R-4 District. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 07/08/99 07/12/99 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Referral -BG Golf Course Maintenance Facility. Amendment of Special use in the R-4 District. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: