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1999-09-13 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF `6uffalo BUFFALO GROVE Grout Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Meeting of the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 Regular Meeting Fax 847-459-0332 g g September 13, 1999 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes from 8/16/99 and 8/30/99 V. Approval of Warrant# 893 VI. Village President's Report A. Board Recognition -Twenty Year Anniversary for Mike Hunsinger, employee of the Public Works Department. B. Presentation of the Golden Bison Award to the Highland Park Hospital Health and Fitness Center. (President Hartstein) C. Proclamation declaring the Village of Buffalo Grove's Participation in Domestic Violence Awareness Month D. Proclamation Declaring September 26 - October 2 Chamber of Commerce Week VII. Reports from the Trustees VIII. Village Manager's Report A. Report - Sewer Surcharging IX. Special Business A. Presentation on Officer Report: Appeal of ZBA decision - appealing the decision of the Zoning Board of Appeals regarding denial of variation to Fence Code for Mr. and Mrs. Grant, 2292 Avalon Drive. (Trustee Hendricks) B. Public Hearing: Continued Public Hearing for Annexation Agreement concerning Zale Companies, proposed River Oaks subdivision, Prairie Road adjacent to Indian Creek, annexation with R-3 zoning for 28 single-family homes. (Trustee Marienthal) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. V V XI. Consent Agenda All items listed on the Consent Agenda, which are aavailable in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 99- An ordinance approving an annexation agreement for the River Oaks subdivision, Zale Companies, Sislow and Krueger properties, Prairie Road adjacent to Indian Creek (Trustee Glover) B. Ordinance No. 99 - An ordinance annexing certain territory to the Village of Buffalo Grove, Illinois; River Oaks Subdivision, Zale Companies, Sislow and Krueger properties, Prairie Road adjacent to Indian Creek (Trustee Glover) C. Ordinance No. 99- An ordinance amending the Zoning Ordinance of the Village concerning the River Oaks subdivision, Zale Companies, Sislow and Krueger properties, Prairie Road adjacent to Indian Creek (Trustee Glover) D. Ordinance No.99- Amending Chapter 3.36, Non-Resident Ambulance Fee of the Village of Buffalo Grove Municipal Code (Trustee Berman) XIII. Old Business XIV. New Business A. Award - other: Request for bid waiver for State of Illinois funded wireless network, recommend project be awarded to RMS Business Systems of Buffalo Grove. (Trustee Berman) XV. Executive Session None XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda September 13, 1999 7:30 PM XI. Ordinances and Resolutions A. Ordinance: Ordinance No. 99 An Ordinance granting a variation to Title 17 of the Buffalo Grove Municipal Code for a Walgreens ground sign located at 15 N. Buffalo Grove Road. (Trustee Hendricks) RECOMMENDATION: Approve by motion. SUMMARY: Permit installation of a Walgreens ground sign at the northeast corner of Buffalo Grove Road and Lake Cook Road. B. Ordinance: Ordinance No. 99-_An Ordinance Amending Chapter 13.12 of the Village of Buffalo Grove Municipal Code Concerning Stormwater Management(Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: An Ordinance enacting the Lake County Watershed-Development Ordinance, which requires adoption by the Village to remain a certified community. C. Ordinance: Ordinance No. 99- Amending Chapter 5.20 Liquor Controls (President.. Hartstein) RECOMMENDATION:Approve by motion. SUMMARY: Rescinds liquor licenses for two previous Walgreens locations. D. _ Ordinance: Ratification of Ordinance 99-62: An Ordinance approving an amendment lo the Preliminary Plan for the Jewish Council of Youth Services(JCYS) Nortliviest Family Center, southwest corner of Aptakisic RdlWeiland Rd. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Ratifies Ordinance No. 99-62,approved by village beard on 8/2/99, now revising elevations. E. Ordinance: Ordinance No. 99- An Ordinance Authorizing the Disposal of Surplus-Village Personal Property (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: To dispose of certain equipment that has reached its useful service life and has been or is being replaced. F. Ordinance: Ordinance No. 99- An Ordinance Amending Chapter 5.20, Liquor Controls Repealing Ordinance No. 96-73 (President Hartstein) RECOMMENDATION: Approve by motion. SUMMARY: This ordinance repeals and replaces Ordinance No. 96-73, correcting typographical errors found in that original ordinance. Resolution for Agenda: Resolution 99-_A Resolution Approving a Petition for SMC Certification(Trust Glover) RECOMMENDATION: Approve by motion. SUMMARY: Approves Lake County Strorm Management Re-Cerlification. H. Resolution for Agenda: Resolution No. 99 - Approving the beeriield Parkway and bore'Court Intersection Improvement Agreement for Construction Engineering Services (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Approves an Agreement for Construction Engineering Services Related to the Deerfield Parkway and Commerce Court Intersection Improvement in an amount not to exceed $16,800. SUMMARY: New Business I. Proclamation on Agenda: Proclamation Designating September 13 - 19, 1999 as "Habitat for Humanity Lake County Week"in Buffalo Grove RECOMMENDATION: Approve by motion. SUMMARY: Recognizes the 10th Anniversary of Habitat for Humanity Lake County. .!. Authorization to Bid: Authorization to Bid Flat Roof Maintenance on Village Facilities g (Trustee Berman) RECOMMENDATION:Approve by motion. SUMMARY: As part of planned capital improvements, staff is requesting authorization to solicit sealed bids for the maintenance of the membrane flat roofs on village facilities at a cost not to exceed $45,000. K. Authorization to Bid: Authorization to solicit sealed bids for 1999 Parkway Tree Replacements (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Due to an increase required tree replacements, sealed bids are sought for program estimated to exceed statutory allowance of$ 10,000. L. Authorization to Purchase: Bid Waiver and authorization to purchase 2 vehicles for the Investigations Division. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: Requests a bid waiver and authorization to purchase two police vehicles for a cost not to exceed $36,880. M. Approval of Acceptance: Approval of Recommendation for Initital Acceptance for Sterling Creek(Trustee Glover) RECOMMENDATION:Approve by motion. SUMMARY: Recommending approval of the ptoject and related landscaping recommendations, specifically excluding the porkt.area. Ojd Business None Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting September 13, 1999 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes 8/16/99 and 8/30/99 V. Approval of Warrant 893 VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda September 13, 1999 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None Board Agenda Item Submittal VI-A Requested By: Raymond O Rigsby Entered By: Phillip W Versten Agenda Item Title: Board Recognition-Twenty Year Anniversary for Mike Hunsinger,employee of the Public Works Department. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/08/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Public recognition by the Village of Buffalo Grove Board of Trustees of the twenty year anniversary of employment of public works employee Mike Hunsinger. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-B Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Presentation of the Golden Bison Award to the Highland Park Hospital Health and Fitness Center. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/08/99 09/13/99 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village is pleased to introduce the new 'Business Showcase Program". The purpose of the program is to highlight and promote local businesses. If a business is celebrating an anniversary of their BG store,or coordinating a special event,they may be eligible for the Golden Bison Award. This month,the Village would like to recognize the Highland Park Hospital Health and Fitness Center for their efforts in coordinating their first annual Celebrating Fitness 5K on Sunday, September 26, 1999. The proceeds of the run/walk will benefit the Walter Payton Foundation. The foundation's primary goal is the funding and support of children's educational programs, and programs assisting abused or neglected children. The HPHHFC is located at 1501 Busch Parkway, and began operation in Buffalo Grove in 1997. Congratulations to Leslie Galvan,Director of Programs and Corporate Services, and Robyn Kove, Director of Marketing and Member Services, and the other representatives of the Fitness Center! Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-c Requested By: Commander Steve Balinski Entered By: Kathleen Comer Agenda Item Title: Proclamation declaring the Village of Buffalo Grove's Participation in Domestic Violence Awareness Month Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 09/08/99 09/13/99 0 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. October is Domestic Violence Awareness Month. The Village of Buffalo Grove believes in a future free from family violence. To show its support for programs dedicated toward the prevention of domestic violence,the Village will participate in National Work to End Domestic Violence day on October 1, 1999. Programs will continue throughout the month of October. Village of Buffalo Grove Police and Village cars will display bumper stickers indicating domestic violence will not be tolerated in this community. Village employees will be encouraged to wear purple ribbons indicating their support of a violence free community. Domestic Violence information will be posted in all Village buildings and public areas to increase community awareness. In addition,local businesses will be encouraged to follow this example and participate in similar programs. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files prodamation.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: PROCLAMATION DECLARING THE VILLAGE OF BUFFALO GROVE'S PARTICIPATION IN DOMESTIC VIOLENCE AWARENESS MONTH WHEREAS, The Village of Buffalo Grove believes in a future free from family violence, and WHEREAS, October is Domestic Violence Awareness Month, and WHEREAS, The Village of Buffalo Grove supports programs dedicated toward the prevention of domestic violence especially the following: • Village of Buffalo Grove Police and Village cars will display bumper stickers indicating domestic violence will not be tolerated in this community; • Village employees will be encouraged to wear purple ribbons indicating their support of a violence free community; • Domestic violence information will be posted in all Village buildings and public areas to increase community awareness, and • Local businesses owners will be encouraged to participate in similar Domestic Violence Programs, NOW, THEREFORE,I, Elliott Hartstein, President of the Village of Buffalo Grove, do hereby proclaim October as Domestic Violence Awareness Month in Buffalo Grove. Dated this 25th day of August, 1999. Board Agenda Item Submittal VI-D Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Proclamation Declaring September 26-October 2 Chamber of Commerce Week Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/09/99 09/13/99 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Recognizes community contribution of the Buffalo Grove Area Chamber of Commerce and declares September 26- October 2 Chamber of Commerce Week in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM BALLING VILLAGE MANAGER FROM: EDWARD SCHAR DATE: SEPTEMBER 7, 1ggg SUBJ: 2292 AVALON DRIVE Bill, Pursuant to the request of Mr. and Mrs. Grant of 2292 Avalon Drive, Buffalo Grove, to appeal the decision of the Zoning Board of Appeals that was made at the Zoning Board Meeting on July 20, 1999, attached please find the history of the application for variance. This matter was presented to the Zoning Board of Appeals on June 15, lggg and July 20, 1999. Can you please add this to the Agenda for the Village Board Meeting scheduled for September 13, 1999. If you should have any questions or need any further information, please contact me. Sincerely, Edward Schar Building Commissioner ES:jcw Board Agenda Item Submittal XI-A Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Ordinance No.99 An Ordinance granting a variation to Title 17 of the Buffalo Grove Municipal Code for a Igreens ground sign located at 15 N. Buffalo Grove Road. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/26/99 09/13/99 0 Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. The specific variation will permit installation of a Walgreens ground sign at the northeast corner of Buffalo Grove Road and Lake Cook Road. The sign shall be installed pursuant to the exhibits presented to the Zoning Board of Appeals. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files E3 walgreensgroundsigntown center.d E3 08-17-99zba.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS FINDINGS OF FACT ON VARIATION OF SIGN CODE THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS : I . THE SUBJECT PROPERTY: A. Applicant: Walgreens B. Location: 15 N. Buffalo Grove Road C. Zoning District: B-5 Town Center D. Type of Sign: Walgreens Ground Sign E . Characteristics of Sign: 1 . Size - Three (3) feet by Ten (10) feet 2 . Base - Two (2) feet 3 . Total Height - Five (5) feet F. Lot Characteristics : Corner lot at Northeast corner of Buffalo Grove Road and Lake Cook Road The lot is developed on a high berm. II . CHACTERISTICS OF THE SURROUNDING AREA: South - B-1, Malnati' s Pizza North - B-5, Town Center East - B-3, The Grove Shopping Center West - Residential III . SIMILAR VARIATIONS : Yes IV. VARIATION SOUGHT: A. B-5 Zoning Ordinance Section 17 . 44 . 060 .E . 6 . - Signs V. EXHIBITS DEPICTING VARIATION: A. Site Plan - Exhibit "A" B. Diagram of Sign - Exhibit "E" VI . TRAFFIC STUDY REPORT: N/A VII . VARIATION POWER AND CRITERIA: Sign Code, Section 14 . 44 . 010 Sub-section A VIII . PUBLIC HEARINGS : After due notice as required by law, a copy of said publication notice being attached hereto as Exhibit "C" the Zoning Board of Appeals held a Public Hearing regarding the proposed variance on Tuesday, August 17, 1999 at the Village Hall, 50 Raupp Blvd. The applicant' s representative, Ms . Natialie Grindle, Acme Wiley Sign Corporation testified at the hearing and presented documentary evidence . No objectors appeared at the hearing. No written objections were received. Attached hereto and made a part hereof as Exhibit "J" are the minutes of the Zoning Board of Appeals Meeting held on Tuesday, August 17, 1999 . IX. FINDINGS : The Zoning Board of Appeals finds that the criteria as set forth in Section 14 . 44 . 010, Subsection A of the Sign Code have been met in that the Petitioner has shown: A. 1 . That not allowing the variance will cause undue and unnecessary hardship due to the following unique conditions : a. Walgreens signs are nationally recognized and needed for identification at a distance . 2 . That granting the requested variance would not be detrimental to the property owners in the vicinity. 3 . That the unusual conditions applying to the specific property do not apply generally to other properties in the Village, and 4 . That granting of the variance will not be contrary to the general objective of this Title of moderating the size, number and obtrusive placement of signs and the reduction of clutter. X. CONDITIONS : The variance shall be subject to the following conditions : Signs are to be as presented per the exhibits submitted with the application. Base of sign is to be landscaped. XI . CONCLUSION: The Zoning Board of Appeals, by a vote of 4 to 1 recommends to the Village Board, that the request made by Walgreens, 15 N. Buffalo Grove Road for variance of B-5 Zoning Ordinance, Section 17 . 44 . 060 .E . 6, pertaining to Signs be GRANTED for the purpose of installing a Walgreens ground sign at 15 N. Buffalo Grove Road at the Town Center, per the drawing submitted, with the base landscaped. VILLAGE OF BUFFALO GROVE, IL Richard Heinrich, Chairman Zoning Board of Appeals sb ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE, ILLINOIS TUESDAY, AUGUST 17, 1999 CALL TO ORDER In the absence of Ch. Richard Heinrich, the Zoning Board of Appeals meeting was called to order and chaired by Com. Jay Paul at 7:39 P.M. on Tuesday, August 17, 1999 in the Council Chambers of the Village Hall, 50 Raupp Boulevard. ROLL CALL Commissioners Present: J. Paul, L. Windecker, J.Horwitz, S. Krakauer and H. Teplinsky QUORUM. R. Heinrich arrived at 8:05 P.M. Commissioners Absent: B. Entman, H. Hefler and S. Sandler Bldg. Dept. Liaison: Edward Schar, Building Commissioner Village Attorney: Richard Skelton Village Board Liaison: Charles Hendricks, Trustee APPROVAL OF MINUTES July 20, 1999 - Com. Windecker made a motion to Table. Com. Horwitz seconded the motion. Voice Vote - AYE Unanimously. Minutes of July 20, 1999 were tabled. OLD BUSINESS A. 15 N. Buffalo Grove Road, Walgreens B-5 Zoning District Section 17.44.060.E.6. Ground Sign at Town Center The Walgreens ground sign was tabled on July 20, 1999 because the proposed sign was not acceptable. The petitioner submitted a new design for consideration. Com. Windecker made a motion to remove from Table. Com. Horwitz seconded the motion. Voice Vote - AYE Unanimously. Ms. Natalie Grindle, 2480 Greenleaf Avenue, Elk Grove Village, IL 60007 (847-364-350) was sworn in. Walgreens was not represented. Ms. Grindle requested a variance that would permit a rectangular three (3) foot by ten (10) foot Walgreens sign with Open 24 Hours and Drive-Thru Pharmacy on a two (2) foot brick base. Com. Windecker had no objection to the sign. He said it complied with limitation he proposed that the height of the sign not exceed twelve feet. Com. Krakauer had no objections. Com. Horwitz said this sign is the same design that was submitted in July with the exception of the low brick base. He had asked that the sign be redesigned so that it matched the architecture of the building. There is no metal on the building, but the sign is framed with metal. He has seen other foundation signs that tie in with buildings. The brick base of this sign will be covered with landscaping and only the box will be seen. Ms. Grindle explained that Walgreens has a nationally recognized look that they want to maintain. They did not work with an architect, but took their basic sign and lowered it as the Zoning Board had directed. Brick is more expensive and looks better than the clad-ding that was discussed at the last meeting. The metal supports lights and electri- cal equipment. It is designed so that it can be easily repaired. There are water drainage holes that help prevent rust. Bulbs have to be changed, etc. Com. Teplinsky said this design complies with the Zoning Board' s direction. The height meets the twelve (12) foot requirement and the Walgreens logo can be recognized. Com. Horwitz repeated his objections to the design of the sign and said the Walgreens building signs (which have been installed) identify the store very clearly. Ch. Paul said appearance is subjective. The ground sign is in good taste and meets the objectives set forth by the Zoning Board. It will be seen from a distance coming down Lake Cook Road. He asked how many votes are now needed to pass a variance? Mr.Skelton said the revised sign code was passed by the Village Board on Monday, August 16, 1999. A nine (9) member Zoning Board requires a majority of a quorum to pass a motion. A quorum is five (5) members so an affirmative vote of three is needed. Com. Windecker made the following motion: I move we recommend to the Village Board of Trustees that the variance of the B-5 Zoning Ordinance, Section 17.44.060.E.6. pertaining to Town Center Signs, be granted that would permit Walgreens, 15 N. Buffalo Grove Road, to install a three (3) foot by ten (10) foot sign on a two (2) foot brick base at the top of the berm surrounded by landscaping. Sign is to conform with the code in accordance with the plans submitted to and approved by the Building Department in accord- ance Sign Code, Section 14.44.010, Sub-section A. Com. Teplinsky seconded the motion. Roll Call Vote: AYE - Krakauer, Windecker, Teplinsky and Paul NAY - Horwitz Motion Passed - 4 tot. Findings of Fact Attached. Item will be on the September 13, 1999 Village Board Agenda. ZONING BOARD OF APPEALS AUGUST 17, 1999 - PAGE TWO Board Agenda Item Submittal XI-B Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Ordinance No.99- An Ordinance Amending Chapter 13.12 of the Village of Buffalo Grove Municipal Code Concerning Stormwater Management Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/27/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is an Ordinance enacting the Lake County Watershed Development Ordinance,which requires adoption by the Village to remain a certified community. Some of the notable changes are as follows: 1. Incorporation of the new flood profiles (excluding floodway) along the Des Plaines River. 2. Wetland buffers have been increased from thirth (30')feet to either forty (40')feet or fifty (50') feet, depending on their size. 3. Soil Erosion and Sedimentation Control requirements have been included, although they are not significantly different from Village Ordinance,which has been in place for twenty years. 4. There are no Enforcement Officer testing requirements,which have to be met. 5. A formal procedure will be implemented,which can result in decertification if Ordinance requirements are not enforced. Approval of the Ordinance is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Fff- E] 130.doc Ord998.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 99- AN ORDINANCE AMENDING CHAPTER 13.12 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE CONCERNING STORMWATER MANAGEMENT WHEREAS, the Village of Buffalo Grove has previously established stormwater management regulations which have proven to result in the construction of effective and high quality stormwater management systems, and WHEREAS, the Lake County Board adopted a Watershed Development Ordinance on June 8, 1992, which was amended on August 10, 1999. WHEREAS, it is necessary for the Village of Buffalo Grove to amend its stormwater management regulations to enable the Village Engineer to effectively provide overall coordination of stormwater management facility design without the inefficiency and confusion which would otherwise be expected to result if the staff of the Lake County Stormwater Management Commission were to independently administer Lake County's Watershed Development Ordinance while the Village staff is simultaneously administering Buffalo Grove's Stormwater Management regulations. NOW, THEREFORE BE IT ORDAINED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, as follows: Section 1: Chapter 13.12.115 of the Buffalo Grove Municipal Code is amended to read as follows: Adoption of Lake County Watershed Development Ordinance by Reference: The provisions of the Lake County Watershed Development Ordinance as approved by the Lake County Board on August 10, 1999 are adopted herein by reference. In case of conflict between the provisions of the Lake County Watershed Development Ordinance and any other provisions of the Buffalo Grove Municipal Code, the most stringent provisions shall apply. The Village Engineer shall serve as the "Enforcement Officer" for the purpose of administering the provisions of the Lake County Stormwater Management Ordinance. Section 2: The validity of any section, clause, sentence, or provision of this Ordinance shall not affect the validity of any other part of this Ordinance which can be given effect without such invalid part or parts. Section 3: This Ordinance shall take effect and be in full force from and after its passage, signing, approval, and publication in pamphlet form as provided by law. AYES: NAPES: ABSENT: PASSED: 1999 APPROVED: 1999 PUBLISHED: 1999 APPROVED: Village President ATTEST: Village Clerk F:\GROUP\ENGINEER\ORD\Ord998.doc TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: August 27, 1999 SUBJECT: AMENDED LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE Attached is an Ordinance enacting the Lake County Watershed Development Ordinance, which requires adoption by the Village to remain a certified community. Some of the notable changes are as follows: 1. Incorporation of the new flood profiles (excluding floodway) along the Des Plaines River. 2. Wetland buffers have been increased from thirty (30') feet to either forty (40') feet or fifty (50')feet, depending on their size. 3. Soil Erosion and Sedimentation Control requirements have been included, although they are not significantly different from Village Ordinance, which has been in place for twenty years. 4. There are now Enforcement Officer testing requirements, which have to be met. 5. A formal procedure will be implemented, which can result in decertification if Ordinance requirements are not enforced. Approval of the Ordinance is recommended. Richard K. Kuenkler, P.E. Village Engineer F:AGROUP\ENGINEER\RKK\MEMOS\130.doc Board Agenda Item Submittal XI-C Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.99-_ Amending Chapter 5.20 Liquor Controls Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 09/09/99 09/13/99 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached,please find an ordinance for consideration and approval by the President and Board of Trustees amending Chapter 5.20.072 of the Municipal Code as it pertains to liquor control. The two Walgreens stores at 101 McHenry and 1300 Dundee have closed and relocated to 15 N. Buffalo Grove Road. The new Walgreens will no longer be selling liquor. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Classc.wpd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 99- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. CLASS C. Licensee and d/b/a Address 1. American Drug Stores, Inc. 79 Mc Henry Road d/b/a Osco 2. Dominick's Finer Foods, Inc. 1160 Lake-Cook Road 3. Dominick's Finer Foods, Inc. 45 East Dundee Road 4. Dominick's Finer Foods, Inc. 450 Half Day Road 5. Gold Standard Liquors 124 Mc Henry Road d/b/a Binny's Beverage Depot 6. Eagle Food Centers, Inc. 350 McHenry Road 7. American Drug Stores, Inc. 1220 Dundee Road d/b/a Osco Drug SECTION 2. A. A Class C license for Bond Drug Company of Illinois d/b/a Walgreens at 101 McHenry Road and a Class C license for Walgreen Co. at 1300 Dundee Road are hereby revoked. B. This Section 2 shall not be codified. SECTION3. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYES: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-D Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ratification of Ordinance 99-62:An Ordinance approving an amendment to the Preliminary Plan for the Jewish Council of Youth Services(JCYS)Northwest Family Center,southwest corner of Aptakisic RdM/eiland Rd. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 09/08/99 09/13/99 0 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village Board approved Ordinance 99-62 on August 2, 1999. The approval was conditioned on the presentation of the revised building elevations to the Plan Commission. The Plan Commission reviewed the building elevations on August 18, 1999 and voted 7 to 0 to recommend approval.Please note that various design elements such as the transom windows and the gabled skylight have been added back to the elevations. Some of these items were proposed for elimination when the project was presented to the Village Board on August 2. The revised elevations are attached as Exhibit F dated August 17, 1999 to the draft ordinance. The draft minutes of the Plan Commission meeting, a letter dated August 17, 1999 from David J. Gillespie and the draft ordinance and Exhibit F are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files FIT Ord8299.wpd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 9/8/99 ORDINANCE NO. 99-62 AN ORDINANCE APPROVING AN AMENDMENT TO THE PRELIMINARY PLAN VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Jewish Council for Youth Services (JCYS) Northwest Family Center Southwest corner of Aptakisic Road/Weiland Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the Jewish Council for Youth Services (JCYS) (hereinafter referred to as "Owner"), is the Owner of the property (hereinafter referred to as the "Property") described in EXHIBIT A attached hereto, which exhibit is made a part hereof, and which real estate is within the corporate limits of the Village; and, WHEREAS, the Property is zoned in the B-1 Business District and a Preliminary Plan for the Property was approved by Ordinance 94-79; and, WHEREAS, Owner proposes to make modifications to said Preliminary Plan pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Exterior Materials, Memorandum dated July 27, 1999 from David Gillespie EXHIBIT C Preliminary Plan (Site Plan) dated as last revised July 27, 1999 by Timothy Morgan Associates EXHIBIT D Preliminary Engineering Plan dated June 2, 1999 by Pearson, Brown and Associates, Inc. EXHIBIT E Landscape Plan dated as last revised July 26, 1999 by Jack Gabriel Di Clementi, Inc. EXHIBIT F Building exterior elevations (Sheet A200) dated as last revised August 17, 1999 by Timothy Morgan Associates EXHIBIT G Building floor plan (Sheet A100) dated as last revised July 26, 1999 by Timothy Morgan Associates EXHIBIT H Photometric Site Plan dated July 27, 1999 by Kornacki and Associates, Inc. EXHIBIT I Outdoor lighting specifications (3 sheets, 8'/x11-inch) WHEREAS, the Buffalo Grove Plan Commission has reviewed the proposed plans and exhibits submitted by the Owner and the request for approval of said amendment of the Preliminary Plan approved by Ordinance 94- 79, and the Plan Commission recommends approval of said amended Preliminary Plan (EXHIBIT C) and the building materials and colors (EXHIBIT F), the Landscape Plan (EXHIBIT E), and the outdoor lighting plan (EXHIBITS H and I); and, WHEREAS, the President and Village Board of Trustees after due and careful consideration have concluded that the development of the Property on the terms and conditions herein set forth would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This Ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance, Development Ordinance, and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper, valid and binding ordinance approving the amended Preliminary Plan (EXHIBIT C) attached hereto, subject to the following conditions: A. The outdoor playground shall be managed to ensure that no noise or other nuisances affect adjacent residential areas. Any outdoor activities other than the playground and activities related to the child care operation are prohibited unless approved as a special use. B. Outdoor lighting on the Property shall be managed to prevent glare and spillover for adjacent properties, and said lighting shall be turned off no later than 10:00 P.M. each day except for lighting needed for security and safety purposes as approved by the Village. C. The "future aquatic center" and future parking ("25 expansion parking stalls") depicted on EXHIBIT C are subject to approval by the Village. The Village shall determine if said improvements require any review and recommendation other than by the Village President and Village Board. D. The outdoor lighting plan as set forth in EXHIBITS H and I attached hereto shall be modified as necessary to have a reading of "zero foot- candles" at the south property line adjoining residential properties. Said modifications are subject to Village approval. E. Owner shall comply with applicable procedures and regulations of the Village Development Ordinance, including submittal of a final plat and execution of a Development Improvement Agreement. Section 3. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: APPROVED: ELLIOTT HARTSTEIN Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-E Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Ordinance No.99-—An Ordinance Authorizing the Disposal of Surplus Village Personal Property Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/31/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This ordinance is requesting authorization to dispose of certain equipment that has reached its useful service life and has been or is being replaced. The equipment will be auctioned at the NWMC Public Auction at the Mount Prospect Public Works Facility on October 23, 1999. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files SURORDIN.doi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ORDINANCE NO. 99- AN ORDINANCE AUTHORIZING THE DISPOSAL OF SURPLUS VILLAGE PERSONAL PROPERTY WHEREAS,the Village of Buffalo Grove is a Home Rule unit pursuant to the Illinois Constitution of 1970; and WHEREAS,in the opinion of at least 3/4 of the Corporate Authorities of the Village of Buffalo Grove, it is no longer necessary,useful or in the best interest of the Village of Buffalo Grove to retain ownership of the personal property hereinafter described; and WHEREAS,the property described is a part of the Villages Fixed Asset Inventory Control System and procedurally must be deleted through Ordinance adopted by the Corporate Authorities; and WHEREAS,the property described will be disposed of through trade-in, sale or outright disposal,whatever appropriate. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS,that; SECTION 1. Pursuant to Chapter 65 Section 5/11.76.4 of the Illinois Compiled Statutes, and pursuant to our Home Rule powers,the President and Board of Trustees of the Village of Buffalo Grove find that the items of personal property described in Exhibit AA=now owned by the Village of Buffalo Grove are no longer necessary or useful to the Village of Buffalo Grove and the best interests of the Village will be served by disposal. SECTION 2. This ordinance shall be in full force and effect from and after its passage by a vote of at least 3/4 of the Corporate Authorities, and approval in the manner provided by law. AYES: NAPES: ABSENT: PASSED: 1999 APPROVED: 1999 Village President ATTEST: Village Clerk EXHIBIT>A= INVENTORY# YEAR MAKE MODEL VIN# 603-1714 1994 Ford Cm. Vic 2FALP71W7RX177864 603-1719 1994 Ford Cm. Vic. 2FALP71WORX177866 613-0106 1989 Ford Taurus 1FABP5OU3KG180451 607-1419 1989 Chevy K1500 1GBJV34J6KF304965 607-0420 1989 Chevy K1500 1GBJV34J7KF304859 603-2718 1993 Ford Taurus 1FACP5245PA290655 603-7425 1995 Ford Windstar 2FMDA5146SBB56313 609-0450 1988 Chevy '/z Ton Pickup 2GCFK24C8J1192102 609-0457 1988 Chevy '/z Ton Pickup 2GCFK24C8J1192116 602-0202 1988 Chevy S10 Blazer 1GNCT18RJO164750 603-1735 1993 Chevy Lumina 2G1WL14T6P9177978 1989 Chevy Cavalier 1GIJF11WIK7141657 TO: William R. Balling, Village Manager FROM: Raymond Rigsby, Superintendent of Public Works Operations DATE: August 30, 1999 RE: ORDINANCE DECLARING SURPLUS EQUIPMENT Bill, I have attached the ordinance declaring designated Village equipment surplus pursuant to Chapter 65, Section 5/11-76-4 of the Illinois Compiled Statues for Municipalities. The Northwest Municipal Conference has scheduled an auction for October 23, 1999 at the Public Works facility in Mount Prospect. We are requesting that the Village President and Board of Trustees approve the ordinance to declare this equipment surplus at the next scheduled meeting of the Village Board. If you have any questions,please let me know. Raymond Rigsby, Superintendent of Public Works Operations 1. attachments word\opsadmin\memo\surordin Board Agenda Item Submittal XI-F Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No. 99- An Ordinance Amending Chapter 5.20, Liquor Controls Repealing Ordinance No.96-73 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 09/09/99 09/13/99 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This ordinance repeals and replaces Ordinance No. 96-73, correcting typographical errors found in that original ordinance. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Classg2.wpd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: ORDINANCE NO. 99- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. WHEREAS, Village Ordinance No. 96-73 approved on May 20, 1996, contained typographical errors. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. Village Ordinance No. 96-73 adopted May 20, 1999 is hereby repealed. SECTION 2. Subsection G of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: A. CLASS G. Licensee and d/b/a Address 1. Vernon Township 3050 Main Street SECTION 3. A Class H license previously issued to Baskets With an Attitude, is hereby revoked. SECTION 4. This Ordinance shall be in full force and effect from and after its passage and approval. AYES: NAYS: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-G Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Resolution 99-_A Resolution Approving a Petition for SMC Certification Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/27/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a Resolution authorizing the execution of the attached Petition for SMC Certification. Approval of the Resolution is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 134.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: August 27, 1999 SUBJECT: RESOLUTION & PETITION FOR SMC CERTIFICATION Attached is a Resolution authorizing the execution of the attached Petition for SMC Certification. Approval of the Resolution is recommended. Richard K. Kuenkler, P.E. Village Engineer F:AGROUP\ENGINEER\RKK\MEMOS\134.doc Board Agenda Item Submittal XI-x Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.99-_Approving the Deerfield Parkway and Commerce Court Intersection Improvement Agreement for Construction Engineering Services Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/02/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. TO: William R.Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: September 1, 1999 SUBJECT: Deerfield Parkway and Commerce Court Intersection Improvement I am submitting the following resolution related to the construction of the Deerfield Parkway and Commerce Court Intersection Improvement: A Resolution Approving an Agreement for Construction Engineering Services Related to the Deerfield Parkway and Commerce Court Intersection Improvement These construction engineering services are fully reimbursable through the project's IDOT Operation Green Light/Access to Transit Grant. I would recommend that this resolution be approved at the next regular Board meeting scheduled for Monday, September 13, 1999. If you have any questions concerning this matter,please let me know. Gregory P. Boysen attachments cc: Richard K. Kuenkler,Village Engineer Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0999res.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 99- A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE DEERFIELD PARKWAY AND COMMERCE COURT INTERSECTION IMPROVEMENT WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS,the Village desires to implement the Deerfield Parkway and Commerce Court Intersection Improvement; and, WHEREAS, an agreement for the provision of necessary construction engineering services in a form which conforms to IDOT funding procedural requirements is needed in order to complete the project; NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,LAKE AND COOK COUNTIES,ILLINOIS as follows: Section 1: The attached agreement entitled"Preliminary/Construction Engineering Services Agreement for Motor Fuel Tax Funds"with the denoted project name"Commerce Ct./Deerfield Parkway"dated August 31, 1999 is hereby approved. Section 2: The Village President is hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: 11999 APPROVED: 11999 Approved: Village President ATTEST: Village Clerk F:\GROUP\PWDIRGRP\LHC\BUSCH\DRFLDPKY\0999RES.DOC Board Agenda Item Submittal XI-I Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Proclamation Designating September 13-19, 1999 as"Habitat for Humanity Lake County Week"in Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/08/99 09/13/99 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Recognizes the loth Anniversary of Habitat for Humanity Lake County. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-,I Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Bid Flat Roof Maintenance on Village Facilities Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/26/99 09/13/99 ❑ Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $46,000 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As part of the Capital Improvement Program for 1999, staff is requesting authorization to solicit sealed bids for the maintenance of the membrane flat roofs on village facilities. This maintenance is recommended by the manufacturer in order to maintain the warranty and extend the life of the membrane. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files F-M FLAT ROOF RPR&RESUF. roof99.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: FLAT ROOF REPAIR AND RESURFACING SPECIFICATIONS VILLAGE OF BUFFALO GROVE PUBLIC SERVICE CENTER 51 RAUPP BOULEVARD BUFFALO GROVE,ILLINOIS 60089 TELEPHONE (847) 459-2545 FAXSIMILE (847) 537-5845 JULY 20, 1999 NOTICE TO BIDDERS The Village of Buffalo Grove will be accepting bids for Flat Roof Repair and Resurfacing on Village Campus Facilities. Bids will be received on or before,but not later than 11:00 A.M. on September 28, 1999 at the Office of the Village Clerk, 50 Raupp Blvd. Buffalo Grove, IL. 60089, and immediately thereafter all bids will be publicly opened and read aloud. Sealed envelopes or packages containing proposals shall be marked"Sealed bids Flat Roof Repair and Resurfacing". Detailed specifications are available for bid purposes from the Department of Public Works, 51, Raupp Blvd. Buffalo Grove, IL 60089. The Village reserves the right to reject any proposal for failure to comply with all the requirements of this notice or any of the bid specification and bid summary documents;however it may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which, in its judgement, is in the best interest of the Village. INSTRUCTIONS TO CONTRACTORS A. GENERAL: Proposals to be entitled for consideration must be made in accordance with the following instructions. B. PROPOSAL FORMS:Proposals shall be submitted in duplicate on forms identical to those provided. The wording of the proposal form shall not be changed or altered. Enclose in a sealed envelope bearing the Contractor's name and clearly mark it"FLAT ROOF REPAIR AND RESURFACING". Address envelope to the Village Clerk. Changes and erasures on the proposal form must be initialed by the officer signing same. C. METHOD OF BID: 1. Proposal shall be made on a stipulated lump sum basis for work on which a Contractor desires to submit a quote. 2. Prices quoted shall be guarantied for a period of sixty(60) days after proposal due date. D. CONTRACTOR'S RESPONSIBILITY FOR CONDITIONS OF WORK AND SITE: 1. Before submitting a proposal, Contractors shall carefully examine all data made available in the Contract Documents, fully inform themselves as to all existing conditions and limitations,the obstacles which may be encountered, and all other relevant matters concerning the work to be performed, and shall include in the proposal a sum to cover the cost of all such items to be included in the Contract. 2. No Contractor to whom a Contract is awarded shall be allowed any extra compensation on account of any matter or thing concerning which such Contractor might have informed himself prior to the bidding. E. INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating submitting a proposal for the proposed Contact is in doubt as to the true meaning of any part of the Contract Documents or other data, submit to the Village a written request for an interpretation. The person submitting a written request will be responsible for this prompt delivery. Any interpretation of the Documents will be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to each Contractor of record. 1 FLAT ROOF REPAIR AND RESURFACING BIDDING SCHEDULE A. SEND BID TO: Village Clerk Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 B ENVELOPES SHALL BE CLEARLY MARKED IN CAPS "FLAT ROOF REPAIR AND RESURFACING" C. PAYMENT Payment will be made on lump sum based on work completed and approved. E. BIDDER 1. Name, address, and telephone number or Bidder 2. Printed name and signatures of the Bidder or an individual authorized to act on behalf of the Bidder. (CORPORATE SEAL) Print Name Signature Date: 2 BIDDING SCHEDULE FLAT ROOF REPAIR AND RESURFACE July 20, 1999 Warranty/Guarantee ------------------------------------------------------------------------------- Roof Membrane Repairs (lump sum) $ Roof Resurfacing (lump sum) $ Sealing of HVAC units Fire Administration (lump sum) $ TOTAL BID $ ------------------------------------------------------------------------------- Submitted by: Authorized Signature 3 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information,which should be executed and notarized where necessary. It shall be a requirement in the award of this contract, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295,the Village of Buffalo Grove requires that the following certification be acknowledged: The below signed bidder/contractor hereby certified that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E, Public Contracts, of the Chapter 720 of the Illinois Compiled Statues (Illinois Criminal Code of 1961), as amended. This act relates to interference with public contracting,bid rigging and rotating,kickbacks,and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86-1039 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42.1.1 of Chapter 65, Illinois Compiled Statues),the Village of Buffalo Grove required the following certification and notarization: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenues or(2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and(2)voids the contract and allows the village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village. "The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%)or more of supplier. 4 The Village President,the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission,the Village Manager and his Assistant or Assistants,the heads of the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent(5%) or more thereof." Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of 119 (SEAL) Notary Public 5 VILLAGE OF BUFFALO GROVE BUFFALO GROVE,ILLINOIS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS,that as Principal, and as Surety, are held and firmly bound unto in the full and just sum of Dollars ($ ) lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made,we bind ourselves ,heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS,the Principal has entered into a certain written contract, Dated day of AD 19,with the For Complete, as described in the foregoing contract and Articles of Agreement. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects well and truly keep and perform the said Contract, and shall pay all sums of money due or to become due, for any labor,materials, apparatus,fixtures or equipment furnished for the purpose of constructing the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one (1)year from the date of final acceptance,then this obligation shall be null and void; otherwise it shall remain in full force and effect. 6 And the said Surety, for value received,hereby stipulates and agrees that no charge, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond,and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN WITNESS WHEREOF,we have hereunto set out hands, and seals this day of , 19 (SEAL) (SEAL) (SEAL) (SEAL) Principal WITNESS: (If Individual or Firm) ATTEST: (If Corporation) (SEAL) (SEAL) ATTEST (Surety) 7 VILLAGE OF BUFFALO GROVE FLAT ROOF REPAIR AND RESURFACING SPECIFICATION GENERAL CONDITIONS 1.0 Purpose and Scope A. Purpose: The purpose of the project is to provide for scheduled maintenance and repair of the flat roofs. B. Scope: The contractor shall complete all work as specified. The work in general is described as Repair and Resurface Flat Roof System. 1.01 Supervision - This contract will be under the guidance of the "Superintendent"of Public Works Operations or his authorized representative. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the Superintendent and shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement. 1.02 Work Sequence and Timing A. Contract Time- The work will be substantially completed within 30 days from the date the Contract is awarded and completed and ready for final payment within 45 days from the date when the contract was awarded. B. Working Hours -The Contractor will be allowed to schedule his normal work hours between the hours of 7:00 A.M. and 4:00 P.M. Monday through Friday. Work during other hours will be allowed only as authorized by the Superintendent. C. Concurrent Operations- This contract is a non-exclusive contract with the Village. The Village reserves the right to use other Contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the Contractor to cease performance of work as directed. 8 1.03 Insurance- The Contractor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor,his agents, representatives, employees, or subcontractors. The cost of such insurance shall be included in the Contractor's bid. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability Coverage ("occurrence"form CG0001, Ed.11/85)/and/or Village and Contractors Protective Liability policy with the municipality stated as named insured: and 2. Insurance Services Office form number CA 0001 (Ed.1/87)covering Automobile Liability, code 1 "any auto"' and endorsement CA 0019 (Ed. 12/88) changes in Business Auto and Truckers coverage forms—insured contract: and 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers Liability insurance. B. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily injury,personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than$2,000,000. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation limits as required by the Labor Code of the State of Illinois and Employers' Liability limits of$1,000,000 per accident. 4. Builder's Risk: Shall insure against"All Risk"of physical damage,including water damage (flood and hydrostatic pressure not excluded),on a completed value basis. C. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the Village. At the option of the Village,the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the Village, its officials and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 9 D. Other Insurance Provisions The policies are to contain, or be endorsed to contain,the following provisions: 1. General Liability and Automobile Liability Coverages a. The Village, its officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor;products and completed operations of the Contractor;premises owned, leased or used by the Contractor; or automobiles owned, leased,hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials, employees, or volunteers. b. The Contractor's insurance coverage shall be primary insurance as respects the Village, its officials, employees, and volunteers. Any insurance or self-insurance maintained by the Village, its officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, employees, or volunteers. d. Coverage shall state that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought,except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers' Liability Coverages The insurer shall agree to waive all rights of subrogation against the Village, its officials, employees, and volunteers for losses arising from work performed by Contractor for the Village. 3. All Coverages Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided, canceled, reduced in coverage or in limits except after thirty (30)days prior written notice has been given to the Village but shall remain in effect throughout the life of the project. 10 E. Acceptability of Insurance Insurance is to be placed with insurers with a Best's rating of no less than B+. F. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the municipality as an additional insured, and with original endorsement affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the Village and are to be received and approved by the Village before the work commences. The The Village reserves the right to request full certified copies of the insurance policies. G. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. H. The Village of Buffalo Grove,its officers,employees, and agents shall be named as additional insured on all insurance policies. 1. Indemnity Hold Harmless Provision To the fullest extent permitted by law,the Contractor hereby agrees to defend, indemnify and hold harmless the Village, its officials, agents, and employees against all injuries, deaths, loss, damages,claims,patent claims, suits, liabilities, judgements, cost and expenses,which may in any way accrue against the Village, its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the contractor, its employees, or subcontractors, or which may in any way result therefore, except that arising out of the sole legal cause of the Village, its agents or employees. The Contractor shall,at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgement shall be rendered against the municipality, its officials, agents and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify,keep and save harmless and defend the Village, its officials, agents and employees as herein provided. 1.04 Bid Bond-A bid bond, cashiers check or certified check in the amount of 10%of the total base bid shall accompany the proposal. Checks must be payable to the Village of Buffalo Grove. 11 1.05 Performance Bond—A Performance Bond shall be furnished in the amount of 100%of the bid. Performance bond of successful bidder shall be conditioned on the faithful performance of the requirements of the contract, and shall have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his operations prior to the acceptance of the finished work or supplies, and shall guarantee to indemnify and save the Village and its officers and employees harmless from all costs, damages and expenses arising out of or by reason of the contractor's failure to comply and perform the work and complete the contract in accordance with the specifications. 1.06 Basis of Award- The Village reserves the right at its sole discretion to award a contract which is in the best interest of the Village and which provides the needed services within the time frame identified. 1.07 Notice to Proceed- The Contractor and subcontractors shall not commence work under this contract until the insurance has been approved and the Village has issued a purchase order. 1.08 Notice-All notices required by the contract shall be given in writing. 1.09. Nonassignability- The Contractor shall not assign the contract or any part thereof,to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 1.10 Default- In the event of the Contractor's nonperformance or breach of the contract terms,the contract may be canceled, in whole or in part,upon the Village's written notice of default and the Contractors failure to resolve such default within ten(10) days of the notice. The Contractor shall be liable to the Village for all costs incurred in completion of the contract. 1.11 Delay- The Contractor shall not be liable in damages for delay in performance when such delay or failure is the result of fire, flood, strike,the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Contractor. Under such circumstances,however,the Village may, at its option, cancel the contract. 1.12 Non-Waiver Of Rights-No delay or failure by either parry to enforce any of the provisions of the contract or to exercise any right therein granted shall be deemed a waiver thereof or limitation in any respect on the right of either parry then and thereafter to enforce all provisions of this contract and to exercise any such right. 1.13 Contractor Certifications-A bidder shall execute the Contractor Certifications and submit along with bid. 12 1.14 Contractors Responsibility A. The Contractor shall provide equipment,materials, labor and tools to complete repairs, removal and installation as required. B. The Contractor is solely responsible for construction means,methods, techniques, sequences and procedures and for safety precautions and programs. C. All equipment and installation materials shall be delivered to the installation contractor with freight and all handling charges included in the proposed price. No materials may be shipped directly to the job site without the prior approval of the Village. D. The Contractor shall minimize disruptions to the Village's normal operations and shall render all reasonable assistance when required. The Contractor shall remove all materials, debris and rubbish from the site on a daily basis. E. The Contractor is responsible for acts and omissions of his employees and his sub-contractors and their agents. F. The Contractor shall protect the Village's property and all persons and shall be liable for any and all damages resulting from his operations. G. The Contractor shall be responsible for the repair or replacement of any facility or utility damaged during a repair, replacement or installation. 1.15 Employment Preference- The Illinois Human Rights Act applies fully to this contract and this contract shall be performed in all respects in compliance with the Illinois Human Rights Act 775 ILCS 511-101, et seq.,and the Illinois Public Works Employment Discrimination Act 775 ILCS 10/0.01, et seq. 1.16 Prevailing Wage- The State of Illinois requires under Public Works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker or mechanic needed to execute the work hereunder. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any subcontractor under the Contractor. This requirement is in accordance with Illinois Compiled Statues 130/0.01, et. seq. 1.17 Method of Payment- Payment will be made on a lump sum,based on work completed and approved. The Village will pay according to the Illinois Prompt Payment Act. 1.18 Warranty-All material and workmanship shall be guaranteed according to manufacturer recommendation after inspection and approved by the Superintendent or his designated representative. Any defects found shall be corrected in a timely manner at the Contractors expense. 13 BID SPECIFICATIONS 2.01 Approximate Measurements FACILITY AREA Village Hall 4,590 Square feet 50 Raupp Boulevard Public Service Center 38,111 Square feet 51 Raupp Boulevard BG Golf Course Clubhouse 4,040 Square feet 48 Raupp Boulevard Police Headquarters 10,165 Square feet 46 Raupp Boulevard Fire Station 26/Administration 18,363 Square feet 109 Deerfield Parkway XONTPAXTOP MHAAA IIENDOPM MITE INEIIEXTION TO SEPI(DT EOYAP E (DOOTAI'E 2.02 Roof Membrane Repairs 1. Inspect and repair/replace all sheet metal flashing as needed. 2. Inspect and caulk/seal sheet metal copings. 3. Inspect and seal all curbs, roof jacks, risers and pitch pans. 4. Inspect and repair cracked or open seams. 5. Inspect and caulk skylight flashing and curbs. 6. Inspect and repair membrane where needed. 2.03 Roof Resurfacing 1. Remove all dirt and debris from roof. 2. Prime areas of excessive dust and/or wear 3. Apply asbestos free,non-fibered aluminum coating to all solid rust sheet metal surfaces 4. Apply asbestos free, fibered aluminum coating to entire roof surface 14 BID SPECIFICATIONS (Cont.) 2.04 Fire Administration Building 1. Seal five-(5)rooftop 14VAC units where the units meet the curb flashing with foam rod backing. Units are located on the administration wing at Fire Station 26. 2.05 References—The contractor will provide at least 5 local references with phone numbers where similar work has been completed within the last 5 years. 2.06 Materials/Products—All material and products to be used will meet Federal Specification TT-C-498C and ASTM D 2824, Type III. g:\building\specs\flatroofrpr&rsuf.doc 15 To: WILLIAM R. BALLING From: Raymond O. Rigsby Date: 12/30/2019 Re: AUTHORIZATION TO BID FLAT ROOF MAINTENANCE Bill, as part of the Capital Improvement Program for 1999, staff presented a request to complete the 5 year preventive maintenance roof coating and repairs to the flat roofs on all village owned facilities with membrane roofs. The warranty on our membrane roof system recommends that a fibrated aluminum roof coating be applied to the flat roof surface every 5 years. We respectfully request authorization to solicit sealed bids for the flat roof repairs and resurfacing. If you have any questions please let me know. Raymond O. Rigsby attachment g:\bui1ding\memo\roof99.doc Board Agenda Item Submittal XI-x Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to solicit sealed bids for 1999 Parkway Tree Replacements Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/16/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $17,600 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. During the last three years we have seen a significant increase in the number of tree replacements. Because of this increase,the program will cost more than the statutory allowance of$ 10,000 requiring staff to solicit sealed bids for this program. We respectfully request that the Village President and Board of Trustees authorize staff to advertise for sealed bids for this program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Pkytre99.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE 50 RAUPP BLVD. BUFFALO GROVE, IL 60089 (847) 459-2500 PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION BUFFALO GROVE, IL 60089 TELEPHONE(847) 459-2545 FACSIMILE(847) 459-5845 SPECIFICATIONS AND INSTRUCTION TO BIDDERS PARKWAY TREE REPLACEMENT AUGUST 26, 1999 NOTICE TO BIDDERS The Village of Buffalo Grove is accepting sealed bids for the PARKWAY TREE REPLACEMENT PROGRAM. Bids will be received on or before, but not later than 10:00 A.M. on October 7, 1999 at the Office of the Village Clerk, 50 Raupp Blvd., Buffalo Grove , 1160089 and immediately thereafter all bids will be publicly opened and read. Sealed envelopes or packages containing proposals will be marked ABID FOR PARKWAY TREE REPLACEMENT= Detailed specifications are available for bid purposes from the Department of Public Works, 51 Raupp Blvd., Buffalo Grove, Il 60089. The Village reserves the right to reject any proposal for failure to comply with all the requirements of this notice or any of the specifications and summary documents; however, it may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which in its judgement, is in the best interest of the Village. VILLAGE OF BUFFALO GROVE REQUEST FOR PROPOSAL PARKWAY TREE REPLACEMENT GENERAL The following request for proposal involves providing two hundred (200) shade trees to the Village of Buffalo Grove, Illinois, as herein specified and directed by the Superintendent of Public Works Operations, Department of Public Works, 51 Raupp Boulevard, Buffalo Grove, Illinois, 60089. Only stock grown in hardiness zone 5 or other northern zones with comparable climatic conditions as that of the Village of Buffalo Grove will be acceptable. All proposals will include the growing location, state and county of all trees offered in each lot bid. All trees purchased under this contract will be scheduled for planting in the fall of 1999. Should weather or other factors prevent completion of the program this fall, the Village reserves the right to order the remainder of the trees next spring. All trees shall be balled and burlapped. All trees shall be a minimum 2-1/2" caliper measured 6" above planting level. All trees shall have straight trunks and good branching. Branches shall begin from five (5)to six (6)feet above ground level and shall be true to name and no substitution in species will be accepted unless authorized by the Superintendent of Public works Operations or his designated representative. A Village employee will visit the growing site and mark all trees for planting by means of a permanent tag. Only those trees tagged by the Village will be accepted for planting and payment. Final acceptance will be done after planting is completed in the Village. GUARANTEE Any tree, which in the opinion of the Superintendent of Public Works Operations or his authorized representative, that is dead, shall be replaced within thirty (30) days after formal notification from the Village of Buffalo Grove. All trees shall be fully guaranteed for a period of one (1)year from the date of delivery. A written guarantee shall be attached to the bid. Said guarantee to stipulate the nursery locations and types of trees covered by the guarantee. REQUEST FOR PROPOSAL 1 PARKWAY TREES 8-26-99 REJECTION OF MATERIAL The Superintendent of Public Works Operations or his authorized representative, reserves the right to reject any plant material which does not comply with the specifications, and all rejected plant materials shall be immediately removed by the contractor from the premises of the Village and the Superintendent of Public Works Operations will not assume any responsibility for such rejected material. QUANTITY The right is reserved to increase or decrease the quantities shown depending upon the availability of stock and inspection results. DELIVERY The contractor shall consult with the Superintendent of Public Works Operations or his authorized representative, concerning the details and scheduling of the work contemplated herein, and shall be governed by the decisions of said Superintendent. No material shall be dug or loaded for shipment from the nursery when the temperature is below thirty-two degrees (32 degrees) above zero (Fahrenheit), and when the depth of frost in the grounds exceeds one inch(1"). Roots of material shall not be subject to temperatures below thirty-two degrees (32 degrees) above zero (Fahrenheit). All material whose roots have been frozen shall be rejected. The contractor shall comply with all good trade practices to insure arrival of stock at the stated delivery point in the best condition for successful growth without injury of any nature. All trees shall be delivered F.O.B. to the Department of Public Works, 51 Raupp Blvd., Buffalo Grove, Illinois or as directed by the Superintendent of Public Works Operations. SUBSTITUTIONS Quotations on this material must comply with all provisions of the above specifications. Any variation from these specifications must be noted on page 12 and page 16 describing the quantity, specie, unit cost, and the total cost. REQUEST FOR PROPOSAL PARKWAY TREES 2 8-26-99 ADOPTED STANDARDS All plants shall conform in size and grade in accordance with the "Horticulture Standards" most recently adopted by the American Association of Nurserymen for deciduous shade trees. All plants will be handled in accordance with accepted horticultural practices and professional standards as recommended by the Illinois Landscape Contractors Association. INSPECTION OF PLANT MATERIAL The nurseries supplying plant material may be visited before award of the contract. Material, which is suitable for the Village's requirements, will be inspected and selected by the Superintendent of Public Works Operations or his authorized representative. Approval of material on such an inspection shall not be construed as an acceptance of material. Final acceptance will be made when the material has been delivered and inspected by the Superintendent of Public Works Operations or his authorized representative at the site of delivery. QUALITY OF PLANT MATERIAL All material shall meet the requirements of the State and Federal laws with respect to disease and insect infestation. Material shall be in a live, healthy condition free from dead branches, blemishes, scars decayed spots, frost cracks, disfiguring knots, bruises, broken bark or mutilation of any nature. Specified varieties of any species shall be specimen type material and shall be first class representatives of their normal species and varieties. They shall have well-developed root and branch system, reasonably straight stems, and a well-defined single leader. Material shall be nursery grown with a good compact, fully developed fibrous root system which has been developed by proper cultural treatment and is sufficient enough to insure plant growth. Only material dug with the earth ball from the nursery growing location will be acceptable. Material with a composition or processed ball will be rejected. REQUEST FOR PROPOSAL PARKWAY TREES 8-26-99 3 OPTION A: The following request for proposal involves providing two hundred (200) shade trees to the Village of Buffalo Grove, Illinois, as herein specified to be planted by Village personnel. A one- (1)year guarantee is required. OPTION B: The following contract specifications involve the furnishing and planting of two hundred (200) shade trees at various locations in the Village of Buffalo Grove, Illinois, as herein specified. PLANTING Tree shall be planted in holes at least twelve (12) inches wider than the diameter of the ball and a minimum of two (2) feet in depth. In unfavorable ground conditions, the contractor shall place approximately six (6) inches of loose topsoil in the bottom of the excavation before planting the tree. All excess spoilage and/or soil are to be removed by the contractor. All trees must be watered immediately after planting by the contractor. All plantings must be pruned. Each tree shall be planted plumb and at the same level as where it stood in the nursery in relation to finished grade. Backfill shall be properly fertilized with organic fertilizer and shall be thoroughly watered when the hole is two-thirds (2/3)full of topsoil. After watering, the filling shall be completed and the soil thoroughly tamped. After planting, four-(4)inch mulch of wood chips or an approved equal shall be applied over the disturbed ground and a shallow watering basin provided around the tree. VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information, which 4 should be executed and notarized where necessary. It shall be a requirement in the award of this contract, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295, the Village of Buffalo Grove requires that the following certification be acknowledged: The below-signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33E-3 or 5/33E-4 or Article 33E, Public Contracts of the Chapter 720 of the Illinois Compiled Statutes (Illinois Criminal Code of 1961), as amended. This Act relates to interference with public contracting, bid rigging and rotating, kickbacks, and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86--1039 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42.1.1 of Chapter 65, Illinois Compiled Statues), the Village of Buffalo Grove required the following certification and notarization: The undersigned does hereby swear and affirm that: (1)it isnot delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2)in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1)is a Class I Misdemeanor and (2)voids the contract and allows the Village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village. AThe undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order)that none of the following Village officials is either an officer or director of supplier or owns five percent(5%) or more of supplier. The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, the heads of the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent(5%) or 5 more thereof= Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this Day of 19 (SEAL) REQUEST FOR PROPOSAL PARKWAY TREES 8-26-99 GROWING LOCATION 6 All proposals will include growing location (State, County and Nursery) of all trees offered in each lot. All Nursery Stock will be furnished from the nursery at: Name Address City State Zip All Nursery Stock will be furnished from the nursery at: Name Address City State Zip REQUEST FOR PROPOSAL PARKWAY TREES 8-26-99 AWARD OF PROPOSAL In submitting this proposal, the undersigned understands and agrees that: 7 a) The Village of Buffalo Grove reserves the right to reject any one or all proposals, to accept only part of a proposal, to waive any irregularities in a proposal, and to accept a proposal regardless of price when it is considered to be in the best interest of the Village of Buffalo Grove. b) The right is reserved by the Village to reduce or increase quantities of material and that payment shall be based on the number provided, at the unit prices quoted in this proposal. c) Proposals submitted by nurseries which include notices that material quoted on is subject to prior sales as a company policy in quoting on nursery stock will be considered formal proposals. Submitted by: Name Address City State Zip Telephone Authorized Signature REQUEST FOR PROPOSAL PARKWAY TREES 8-26-99 OPTION A: (Refer to Page 4 For Explanation of Option) BOTANICAL/COMMON SIZE QTY UNIT TOTAL 8 NAME PRICE COST ACER platanoides Emerald Queen 2-1/2" _ $ $ Norway 2-1/2" $ $ Superform 2-1/2" $ $ rubrum Autumn Flame 2-1/2" $ $ October Glory 2-1/2" _ $ $ Red Sunset 2-1/2" $ $ FRAXINUS americana Autumn Purple 2-1/2" $ $ Rosehill 2-1/2" $ $ excelsior Kimberly 2-1/2" _ $ $ Hessi 2-1/2" $ $ pennsylvanicalanceolota Marshall 2-1/2" _ $ $ Summit 2-1/2" $ $ Patmore 2-1/2" $ $ PROPOSAL SUMMARY PARKWAY TREES 8-26-99 OPTION A: BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST 9 GLEDITSIA triacanthos inermis Skyline 2-1/2" $ $ Shade Master 2-1/2" _ $ $ Imperial 2-1/2" _ $ $ triacanthos inermis aurea Sunburst 2-1/2" $ $ MALUS Snowdrift 2-1/2" $ $ Zumi 2-1/2" $ $ Red Splendor 2-1/2" $ $ PRUNUS newport Purple Leaf Plum Tree Form 2-1/2" $ $ PYRUS calleryana Aristocrat 2-1/2" $ $ Cleveland Select 2-1/2" $ $ Redspire 2-1/2" $ $ PROPOSAL SUMMARY PARKWAY TREES 8-26-99 OPTION A: BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST TILIA 10 americana American Linden 2-1/2" $ $ cordata Glenleven Linden 2-2/2" $ $ cordata greenspire Greenspire Linden 2-1/2" $ $ euchlora redmond Redmond Linden 2-1/2" $ $ ULMUS pumila x fulva Lincoln 2-1/2" $ $ Homestead 2-1/2" $ $ SUBSTITUTIONS PARKWAY TREES 8-26-99 OPTION A: SUBSTITUTIONS BOTANICAL/COMMON UNIT TOTAL NAME SIZE QTY PRICE COST 11 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ PROPOSAL SUMMARY PARKWAY TREES 8-26-99 OPTION B: (Refer to Page 4 For Explanation of Option) BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST ACER platanoides Emerald Queen 2-1/2" $ $ 12 Norway 2-1/2" $ $ Superform 2-1/2" $ $ rubrum Autumn Flame 2-1/2" $ $ October Glory 2-1/2" $ $ Red Sunset 2-1/2" $ $ FRAXINUS americana Autumn Purple 2-1/2" $ $ Rosehill 2-1/2" $ $ excelsior Kimberly 2-1/2" $ $ Hessi 2-1/2" $ $ pennsylvanicalanceolota Marshall 2-1/2" $ $ Summit 2-1/2" $ $ Patmore 2-1/2" $ $ PROPOSAL SUMMARY PARKWAY TREES 8-26-99 OPTION B: BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST GLEDITSIA triacanthos inermis Skyline 2-1/2" $ $ Shade Master 2-1/2" $ $ Imperial 2-1/2" $ $ 13 triacanthos inermis aurea Sunburst 2-1/2" $ $ MALUS Snowdrift 2-1/2" $ $ Zumi 2-1/2" _ $ $ Red Splendor 2-1/2" $ $ PRUNUS newport Purple Leaf Plum Tree Form 2-1/2" $ $ PYRUS calleryana Aristocrat 2-1/2" $ $ Cleveland Select 2-1/2" $ $ Redspire 2-1/2" $ $ PROPOSAL SUMMARY PARKWAY TREES 8-26-99 OPTION B: BOTANICAL/COMMON SIZE QTY UNIT TOTAL NAME PRICE COST TILIA americana American Linden 2-1/2" $ $ cordata 14 Glenleven Linden 2-2/2" $ $ cordata greenspire Greenspire Linden 2-1/2" $ $ euchlora redmond Redmond Linden 2-1/2" $ $ ULMUS pumila x fulva Lincoln 2-1/2" $ $ Homestead 2-1/2" $ $ SUBSTITUTIONS PARKWAY TREES 8-26-99 OPTION B: SUBSTITUTIONS BOTANICAL/COMMON UNIT TOTAL NAME SIZE QTY PRICE COST 15 word\forestry\specs\pkytre99 16 Board Agenda Item Submittal XI-L Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Bid Waiver and authorization to purchase 2 vehicles for the Investigations Division. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/31/99 09/13/99 0 Consent Agenda RW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $36,886 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff is requesting that the Village President and Board of Trustees consider waiving bids and authorize staff to negotiate the purchase of 2 clean vehicles for the Investigations Division of the Police Dept. for a cost not to exceed $36,880.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files iypurchase.doc M1 Fleet99.wpd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: WILLIAM R. BALLING FROM: Raymond O. Rigsby DATE: August 31, 1999 SUBJECT: FLEET REPLACEMENTS—CRIMINAL INVESTIGATIONS COMPONENT Bill, I have discussed the replacement of the 2 — Chevrolet Luminas with Chief McCann and concur with his memo dated August 24, 1999. As you know in previous years, we have negotiated the purchase of vehicles from local dealerships with model year-end inventory or the Hertz program for their rental vehicles. We have been successful in selecting clean vehicles for a very reasonable price. We respectfully request that the Village President and Board of Trustees waive bids and authorize staff to purchase 2 replacement vehicles assigned to investigations for a cost not to exceed$36,886.00. If you have any questions, please let me know. Raymond O. Rigsby attachment g:\garage\memo\iypurchase.doc TO: Mr. William R. Balling, Village Manager FROM: Chief Leo C. McCann DATE: August 24, 1999 SUBJECT: FLEET REPLACEMENTS-CRIMINAL INVESTIGATIONS COMPONENT Bill, two unmarked vehicles are due for replacement this fiscal year: 734-94-a Chevrolet Lumina 735-93-a Chevrolet Lumina A total of $36,886 is reserved for the replacement of these vehicles.. I have discussed the above with Mr. Rigsby, and we would like to proceed with the replacements in time to put the above vehicles in the October NWMC auction. Since 1983 we have acquired our under-cover fleet by purchasing either used rental cars or new, end of the year model vehicles. We have found this to be a relatively low cost option that has ensured plenty of versatility and utility for our investigative officers. Because of the mission and deployment of those officers, it is wise that the types of vehicles they use not reflect typical municipal or police operations. Therefore, respectfully request you seek approval from the President and Board of Trustees to waive bids and authorize purchase of two replacement vehicles for the above units with total costs not to exceed the above sum. Please note that our options for purchasing used rental vehicles is limited, but I fully intend to explore that option. Sincerely, Leo C. McCann Chief of Police cc: Ray Rigsby PS: We will also be decommissioning a 1989 Chevrolet Cavalier and sending that off to auction too. This vehicle was seized in a drug arrest several years ago and awarded to the department by the courts. The useful service life of this vehicle has expired. We will explore replacement strategies at a later time Board Agenda Item Submittal XI-NI Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Recommendation for Initital Acceptance for Sterling Creek Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/07/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached are the Certificates of Initial Acceptance and Approval for the subject project along with the landscape assessment of the area along the Aptakisic Creek and his recommendation for additional plantings,which are necessary to bring the project into compliance. Please note that these natural plantings are usually installed in the spring of the year. We recommend approval of the project specifically excluding the pond area. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 138.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: August 31, 1999 SUBJECT: STERLING CREEK INITIAL ACCEPTANCE Attached are the Certificates of Initial Acceptance and Approval for the subject project along with the landscape assessment of the area along the Aptakisic Creek and his recommendation for additional plantings, which are necessary to bring the project into compliance. Please note that these natural plantings are usually installed in the spring of the year. We recommend approval of the project specifically excluding the pond area. Richard K. Kuenkler, P.E. Village Engineer F:\GROUP\ENGINEER\RKK\MEMOS\138.doc xc: Keith Jacobs, Jacobs Homes, Inc. Board Agenda Item Submittal xII-D Requested By: Thomas C.Allenspach Entered By: Thomas C Allenspach Agenda Item Title: Ordinance No.99-— Amending Chapter 3.36, Non-Resident Ambulance Fee of the Village of Buffalo Grove Municipal Code Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 08/11/99 09/13/99 0 Regular Agenda Fire ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In addition to my request to change the non-Resident Ambulance Transportation Fee Ordinance I am also requesting authorization for the Village Manager to enter into an outside billing service agreement with Andres Medical Billing,Ltd.,to collect fees for services rendered by the Buffalo Grove Fire Department for non-resident ambulance transportation. See the attached two documents, TCA4641.wpd for the executive summary and TCA4642.wpd for the Ordinance amendment. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files tca4641.wpd [A tca4642.wpd Test2.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: MEMORANDUM TCA4641 TO: Bill Brimm Acting Village Manager FROM: Thomas C. Allenspach Fire Chief DATE:August 11, 1999 SUBJECT: NON-RESIDENT AMBULANCE TRANSPORTATION FEE Bill, below is the narrative I provided for the Village Board Agenda on the new agenda system. After I typed the narrative I found out you could not print the narrative if it was longer than the box provided, so I have put it in memo format and have attached it to the agenda system for viewing. When the initial Non-Resident Ambulance Fee was established by ordinance in 1991 our early years collection rate was approximately 80%., now it is approximately 50% to 60%. Than the procedure we used then and still currently use starts with the Fire Department making a "masked" copy (the copy masks out any patient confidentiality information) of the Emergency Medical System (EMS) run report that is created by the responding Paramedics and send the reports to the Finance Department. Than the Finance Department then creates individual bills and mails them out, which hopefully results in payment. After additional notices unpaid bills are sent to a collection agency. More and more over the last several years we are finding that in order to collect from patients with Medicare and from insurance companies we have to provide the proper billing codes for our services and in some cases prove-up medical care. This, when we have the capability, is very time consuming and in most cases we are not capable of providing this information. Than the bottom line is we never receive reimbursement and as a result have seen our reimbursement rate falling significantly. Not to mention the staff time involved answering questions and responding to inquiries. This global problem has created a new private industry market for medical services billing. We investigated most of the companies in our area that provide these services and narrowed them down to two finalists, Andres Medical Billing, Ltd., located in Arlington Heights and Metro Paramedic Services, Inc., located in Elmhurst. Than the basic system and costs (10% of collections) were identical with the exception of how we were paid. Andres Medical Billing would collect the payments and send them to the Village so the Village would deposit the payments and then send them their billing fee of 10%. Metro Paramedic Services collects all payments, deposits them in their account, deducts their 10% fee and sends one check to the Village. In discussions with Bill Brimm regarding the differences, it was felt that we would be more comfortable with the billing method of Andres Medical Billing. This was confirmed with several Metro client checks we made, that they felt uncomfortable with the process because it was extremely difficult to track payments and felt the system was ripe for mistakes or even unscrupulous business practices. Finally, we are requesting that we change from the current flat fee of$300 for non-resident ambulance transportation to a schedule of fees, as outlined in the Ordinance change, allowing for fees to be charged for services over and above the base rate of $300 for the ambulance and personnel. Approximately 50% of the fire departments that charge for ambulance service (almost all fire departments have a ambulance fee) have converted to this type of billing. A typical bill for an auto accident would include $300 for the transportation BLS base rate, $56 for mileage (7 miles x $8/mile), $75 for spinal immobilization and $30 for bandaging for a total of $461. For all Medicare billing we are considered a Method 1 assignment which basically means we can only collect on the base rate of$300, which is approved at approximately $150, which is then paid at a 80% rate which means we collect approximately $120. On the basis of the aforementioned I request that the Village Board of Trustees modify the current Non-Resident Ambulance Fee Ordinance allowing for an ambulance billing schedule of fees and also authorizing the Village Manager to enter into an outside billing service agreement with Andres Medical Billing, Ltd., 208 W. University Drive, Arlington Heights, to collect fees for services rendered by the Buffalo Grove Fire Department for non-resident ambulance transportation. ORDINANCE NO. 99- AN ORDINANCE AMENDING CHAPTER 3.36, NON-RESIDENT AMBULANCE FEE OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and NOW THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: SECTION 1. Section 3.36.030 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: Section 3.36.030 Fee Established. A. The following fees shall be changed to any non-resident who utilizes the rescue services of the Buffalo Grove Fire Department: Description Fee ALS Base Rate $ 300.00 BLS Base Rate $ 300.00 ALS Loaded Mileage/mile $ 8.00 BLS Loaded Mileage/mile $ 8.00 Obstetrical Delivery $1,000.00 EKG Monitor $ 150.00 EKG Monitor - limiting charge $ 5.88 Oxygen Therapy $ 50.00 I.V. Therapy $ 60.00 Pulse Oximeter $ 50.00 Telemetry $ 100.00 Defibrillation $ 125.00 Kendrick Extrication Device $ 60.00 Extrication $ 675.00 Traction Splint $ 75.00 Splinting $ 40.00 Spinal Immobilization $ 75.00 Restraints $ 150.00 Cold/Heat Administration $ 20.00 Bandaging $ 30.00 Chemstrip $ 50.00 Suction $ 50.00 B. The non-resident ambulance transportation fee shall not apply to: 1. A non-resident who incurs injury or illness within a dwelling unit in the Village of Buffalo Grove. 2. Village employees and their families. 3 Non-resident students attending schools in Buffalo Grove requiring transportation from schools or school related activities, including bus transportation. SECTION 2. That this Ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. AYES: NAYS: ABSENT: PASSED: 1999. APPROVED: 1999. PUBLISHED: 1999. APPROVED: VILLAGE PRESIDENT ATTEST: VILLAGE CLERK TCA4642.wpd C:\OFFICE\WPWIN\WPDOCS\8\11\99\VBGFEE.WPD Village Board Meeting Agenda Item IX-A Monday,August 2,1999 Appointment ceremony for Agenda section: Special Business Deputy Chief Peter Ciecko and Order In Section: A Captain Gary Belfield. Type of Item: Appointment/Assignment Department: Fire Requested By: Thomas C Allenspach Prepared By: Phillip W Versten Overview Fire Chief Tom Allenspach will swear-in Deputy Chief Peter Ciecko and Captain Belfield. This is the result of the retirement of Deputy Chief Jim Hansen. Notes Additional Documentation: Budget Impact: NIA Other Items: i i r i a. Board Agenda Item Submittal xII-E Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Ordinance 99-— An Ordinance Amending Title 10 of the Village of Buffalo Grove Municipal Code(Designation of No Parking on Bernard Drive) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 08/25/99 09/13/99 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Currently there is no parking on the south side of Bernard Drive, generally in the area where the roadway has a centerline stripe. Since the centerline is located at the center of the roadway, a similar restriction should be placed along the north side of Bernard Drive. I do not believe it would be feasible to offset the centerline in this location due to the curves in the roadway. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El 129.doc Ord999.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: August 24, 1999 SUBJECT: NO PARKING ON BERNARD DRIVE Currently there is no parking on the south side of Bernard Drive, generally in the area where the roadway has a centerline stripe. Since the centerline is located at the center of the roadway, a similar restriction should be placed along the north side of Bernard Drive. I do not believe it would be feasible to offset the centerline in this location due to the curves in the roadway. An ordinance is attached and approval is recommended. Richard K. Kuenkler, P.E. F:\GROUP\ENGINEER\RKK\MEMOS\129.doc (VILLAGE BOARD DISCUSSION SEPTEMBER 13, 1999,AT 7:30 P.M. IN THE COUNCIL CHAMBERS) ORDINANCE 99- AN ORDINANCE AMENDING TITLE 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE(DESIGNATION OF NO PARKING ON BERNARD DRIVE) WHEREAS, in order to provide safe and efficient traffic flow along Bernard Drive, it is necessary to prohibit parking along the involved street in certain locations. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS: Section 1: Title 10, Chapter BG-11, Section BG-11-1308 of the Village of Buffalo Grove Municipal Code,is amended by adding the following: 106. On the north curbline of Bernard Drive between the east property line of 594 Bernard Drive and west property line of 674 Bernard Drive. Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAPES: ABSENT: PASSED: 1999 APPROVED: 1999 PUBLISHED: 1999 APPROVED: Village President ATTEST: Village Clerk C:\Users\RSHEPA—I.VHO\AppData\Local\Temp\notes72B5F5\Ord999.doc Board Agenda Item Submittal xIv A Requested By: Robert B Giddens Entered By: Robert B Giddens Agenda Item Title: Request for bid waiver for State of Illinois funded wireless network,recommend project be awarded to RMS Business Systems of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 09/09/99 09/13/99 ❑ Consent Agenda OVM ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be Type of AV Needed: relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? � Trustee Lounge El Clerk's ❑ Video Clerk's Office ❑ Computer El Other El Doc Camera ❑ Yes 0 No 0 Yes ❑ No 0 Yes ❑ No El Easel Exhibits can be accessed in: ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I am requesting a bid waiver for the implementation of a State of Illinois sponsored and funded wireless network to connect remote village buildings to the local campus. I am requesting this project be awarded to RMS Business Systems of Buffalo Grove because they are uniquely qualified to deliver this project for three reasons. 1) Synergy created by combining projects and ensure compatability between the two projects. Several members of the Buffalo GroveESDA work for RMS Business Systems. ESDA is in the process of implementing a similar system to allow mobil-com the ability to link the van to the villages' computer network to access village computer resources. By combining this wireless network with the ESDA project we will eliminate duplicate efforts and incompatable systems between the two projects, save the village money by implementing one larger coordinated system, and allow remote buildings and some vehicles access to the villages computer system. 2) Depth of knowledge about the Villages network and environment. RMS designed,installed and configured the core network when first implmented in 1995. They have provided advanced trouble-shooting and have assisted with developing the evolving vision of how to best design and maintain our growing network. 3) Depth of Knowledge on the proposed solution. RMS has designed/installed this type of wireless network other entities. They have been keeping me informed of the new technology and recently recommended its implementation should the village begin to get charged for the use of the Institutional Network. They have demonstrated this technology at trade shows and municipal user conferences and have demonstrated their depth of knowledge on this topic. Attached you will find a copy of the request that was made to the state which resulted in the grant to the Village of Buffalo Grove $74,500.00 to implement this project. In short I am requesting that RMS Business System of Buffalo Grove be awarded the Wireless Network Project not to exceed the State of Illinois Grant of$74,500.00. Robert Giddens Director,Village of Buffalo Grove MIS Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: