2001-01-08 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF uffalo
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Fifty Raupp Blvd. Meeting of the Village of Buffalo Grove Board of Trustees
Buffalo Grove,IL 60089-2196
Phone 847-459-2500 Regular Meeting
Fax 847-459-0332 January 8, 2001
7:30 PM
I. Call to Order
II. Pledge of Allegiance
Ill. Roll Call
IV. Approval of Minutes
A. Minutes of the December 11, 2000 Special Meeting of the President and Board of
Trustees.
V. Approval of Warrant
Approval of Warrant# 925
VI. Village President Report
A. Commendations for Brownie Troop 3481 (President Hartstein)
VII. Reports from the Trustees
VIII. Village Manager's Report
A. Illinois Route 83 Traffic Signal Timing Study
IX. Special Business
A. Public Hearing: Golf Appropriation (Trustee Marienthal)
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five
days prior to each meeting.
XI. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of these items unless a Board member or citizen so
requests, in which event, the item will be removed from the General Order of Business and
considered after all other Regular Agenda items. (Attached).
XII. Ordinances and Resolutions
A. Ordinance No. 2001- Vacating a Certain Public Street and Right-of-Way Known
as Estonian Lane (formerly known as Airdrie Lane), and Approval of Plat of Vacation
of Streets (Trustee Berman)
B. Ordinance 2001 - Approving an amendment to a Special Use for the Arboretum
Golf Course concerning construction of a new clubhouse and maintenance facility,
in the R-8 District, 401 Half Day Road (IL Route 22) (Trustee Berman)
C. Resolution No. 2001- Approving Phase I Addendum and Public Meeting
Presentation Engineering Services for the Implementation of the Deerfield Parkway
(Illinois Route 83 To Weiland Road) Street Improvement (Trustee Berman)
D. Resolution No. 2001 - Approving Grant Agreement No. 01-123011 between
the Village of Buffalo Grove and the Illinois Department of Commerce and
Community Affairs - $100,000 for the Public Works Garage Expansion Project.
(Trustee Marienthal)
XIII. Old Business
XIV. New Business
A. Approval of Other:
Millbrook Business Center, 2200 Millbrook Drive and 2400 Millbrook Drive.
Elevations, Materials and Colors. (Trustee Berman)
B. Authorization to Bid:
Authorization to Bid the Weiland Road-Aptakisic Junior High School Traffic Signal
Improvement (Trustee Marienthal)
C. Authorization to Bid:
Authorization to Bid the 2001 Villagewide Contractual Street Maintenance Program
(Trustee Marienthal)
D. Presentation on Agenda:
Arboretum Facilities Development Program-Financing Concepts
E. Approval of Other:
Request for a minor change in the site plan for a flag pole display at Plaza Verde
Shopping Center, highlighting the new International Jewelry Mall. (Trustee
Hendricks)
XV. Executive Session
XVI. Adjournment: Approximately 10:30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10:30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10:30 p.m.
The Village of Buffalo Grove,in compliance with the Americans With Disabilities Act,requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities,contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
Consent Agenda
January 8, 2001
7:30PM
XI. Ordinances and Resolutions
None
New Business
A. Acceptance:
Initial Acceptance- Buffalo Grove Office Building (Thread Creek Lot 3)
RECOMMENDATION: Approve by motion.
SUMMARY: The project is complete and approval is recommended.
B. Acceptance:
Approval of Mirielle Phase II Subdivision Initial Acceptance (Trustee Hendricks)
RECOMMENDATION:Approve by motion.
SUMMARY: The project is complete and approval is recommended subject to the
completion of the required adjustment to the berm elevation at the east detention
basin.
C. Approval of Plat:
Approval of Cotey Property(Voicestream) Development Improvement Agreement&
Final Plat of Subdivision (Trustee Hendricks)
RECOMMENDATION: Approve by motion.
SUMMARY: Engineering approval of this project is recommended subject to the
Village Board approval of the attached Development Improvement Agreement and
receipt of the project's security in form acceptable to the Village Attorney.
Old Business
None
Meeting of the Village of Buffalo Grove Board of Trustees
Regular Meeting
January 8, 2001
7:30 PM
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Minutes
V. Approval of Warrant
VI. Village President Report
VII. Reports from the Trustees
Vill. Village Manager's Report
IX. Special Business
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five
days prior to each meeting.
XI. Consent Agenda
None
XII. Ordinances and Resolutions
XIII. Old Business
XIV. New Business
XV. Executive Session
XVI. Adjournment: Approximately 10.30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10.30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10.30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
Consent Agenda
January 8, 2001
7:30 PM
XI. Ordinances and Resolutions
None
New Business
None
Old Business
None
11044
12/11/2000
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY DECEMBER 11,2000
CALL TO ORDER
President Hartstein called the meeting to order at 7:31 P.M. Those present stood and pledged allegiance to the Flag.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman and
Johnson. Trustee Hendricks was absent.
Also present were: William Balling,Village Manager;William Raysa,Village Attorney;Ghida Sahyouni,Assistant
Village Manager;William Brimm,Assistant Village Manager/Finance Director;Scott Anderson,Assistant Finance
Director;Art Malinowski,Human Resources Director;and Robert Pfeil,Village Planner.
APPROVAL OF MINUTES
Moved by Marienthal,seconded by Johnson,to approve the minutes of the December 4,2000 Regular Meeting.
a Upon roll call Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
WARRANT#924
Mr.Anderson read Warrant#924. Moved by Glover,seconded by Johnson,to approve Warrant#924 in the amount
of $2,915,664.81,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
.� NAYS: 0—None
s ABSENT: 1 —Hendricks
Motion declared carried.
BLOOD DRIVE
President Hartstein thanked everyone who came out to give blood at the Blood Drive this past Saturday,with special
thanks to Brownie Troop#3481,who made an individual thank you note for each donor. Members of the Brownie troop
will be present at a future meeting to be recognized.
CHAMBER OF COMMERCE
President Hartstein noted that Steve Panitch,the newly elected president of the Buffalo Grove Chamber of
Commerce was scheduled to be at tonight's meeting,but was unable to attend. President Hartstein congratulated Mr.
Panitch,and also thanked Mike Jonas for the fine job that he has done as Chamber President over the past few years.
HOLIDAY GREETINGS
On behalf of the Board and the staff,President Hartstein extended holiday greetings and best wishes for a healthy
and happy new year to everyone in the community.
11045
12/11/2000
FUTURE AGENDA
Mr.Balling noted that the next meeting of the Board will be held on Monday,January 8,2001.
SECRETARY OF STATE'S OFFICE
Mr.Balling noted that the Secretary of State will have their mobile driver service facility at the Village Hall this
coming Wednesday between 9:30 A.M.and 2:30 P.M.
TRAFFIC SIGNAL UPDATE
iz ,, Mr.Balling reviewed the status of the installation of stop lights at Buffalo Grove Road and Thompson,which should
be completed by the end of the calendar year,and also the intersection of Weiland and Pauline,which should be
r.r finished some time in February.
BIKE PATH
Ms. Sahyouni reviewed the promotion of the bike path system,details of which are contained in the Village Board
Meeting Agenda Item overview.
The winners of the contests were presented with their bikes and congratulated by the audience and the Board.
QUESTIONS FROM THE AUDIENCE
President Hartstein asked if there were any questions from the audience;there were none.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. President Hartstein then read a
brief synopsis of each of the items on the Consent Agenda.
Moved by Glover,seconded by Berman to approve the Consent Agenda.
RESOLUTION NO 2000-061—Medical Expense Reimbursement Welfare Benefit Plan
Motion to approve Resolution No.2000-061 for the creation of a union employee and non-union employee retiree
medical expense reimbursement welfare benefit plan.
Upon roll call,Trustees voted as follows on the Consent Agenda.
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Notion declared carried.
ORDINANCE#2000-72—TAX ABATEMENT
Moved by Marienthal,seconded by Berman,to pass Ordinance#2000-72,an ordinance abating taxes levied for the
Village of Buffalo Grove,Cook and Lake Counties,Illinois.
Mr.Brimm reviewed the proposed abatement ordinance,details of which are contained in his memo to Mr.Balling
of December 5,2000. President Hartstein commended Mr.Brimm and all departments for their efforts in holding
the line on taxes.
11046
12/11/2000
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1—Hendricks
Motion declared carried.
ORDINANCE#2000-73—Title 19
Moved by Berman,seconded by Glover,to pass Ordinance#2000-73,amending Section 10.01.040.B.of the
Municipal Code concerning the fair market value of land dedicated for park,recreation and school sites.
Mr.Balling explained the proposed ordinance,details of which are contained in the Village Board Meeting Agenda
Item Overview prepared by Mr.Pfeil.
At the request of Trustee Braiman,Mr.Balling reviewed the Title 19 ordinance.
It was requested that this be reviewed on a regular basis in order to keep the costs current.
V
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
ALCOTT CENTER
„ Mr.Balling briefly reviewed the proposal by the Park District,details of which are contained in Mr.Pfeil's memo to
. ;. ]9 him of October 16,2000.
John Green,representing the Park District,made a presentation to the Board,details of which are contained in Mr.
Balling's memo to the Board of December 8,2000;he referred to the Site Plan during his presentation,after which
® he answered questions from the Board.
Moved by Berman,seconded by Johnson,to approve the proposed addition to the Alcott Center,530 Bernard Drive.
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
RESOLUTION#2000-62—GOLF COURSE BUDGETS
Moved by Marienthal,seconded by Braiman,to pass Resolution#2000-62,a resolution adopting the Fiscal 2001
Budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds.
Trustee Braiman thanked the staff for addressing the issues previously questioned by the Board.
Upon roll call,Trustees voted as follows:
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carved.
11047
12/11/2000
RESOLUTION#2000-63—CAPITAL IMPROVEMENT PLAN
Moved by Braiman,seconded by Berman,to pass Resolution#2000-63,approving the Capital Improvement Plan
FY2001-02 to 2005-06,details of which are contained in the Village Board Meeting Agenda Item Overview
prepared by Mr.Anderson.
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
NAYS: 0—None
ABSENT: 1 —Hendricks
Motion declared carried.
BIKE PATH
Moved by Glover,seconded by Berman,to approve acceptance of the Wheeling/Buffalo Grove Bike Path-Parcel
0003.
AYES: 5—Marienthal,Braiman,Glover,Berman,Johnson
' NAYS: 0—None
ABSENT: 1 —Hendricks
AEU Ulk Motion declared carried.
.r ADJOURNMENT
Moved by Glover,seconded by Johnson,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 8:11 P.M.
;+
Janet M. Sirabian,Village Clerk
tl
APPROVED BY ME THIS DAY OF ,2001.
Village President
Board Agenda Item Submittal VI-A
Requested By: William R Balling Entered By: Phillip W Versten
Agenda Item Title:
Commendations for Brownie Troop 3481
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/03/2001 01/08/2001 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Brownie Troop 3481 from Tripp School helped to assure a good and positive
relationship with community blood donors by sending thank you letters to those
who donated blood at our December 9, 2000 blood drive.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal VIII-A
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Illinois Route 83 Traffic Signal Timing Study
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/04/2001 01/08/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Consulting Engineering Review of the Illinois Route 83 Traffic Signal Timing Coordination
Systems has been completed. A copy of the study memorandum and a draft transmittal
requesting the recommended modifications to IDOT are attached for the Board's review.
Although no improvements could be identified related to the Illinois Route 83 and Arlington
Heights Road intersection, beneficial adjustment recommendations have been identified
concerning the Illinois Route 83 intersections at Buffalo Grove Road, Pauline Avenue and High
Point Plaza.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
E]
IL83TS.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
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VILLAGE OF N
BUFFALO GROVE
Department of Public Works
1 t�One Raupp Blvd.
2..`a!o Grove.IL 60089-2198
Ga,847-537 5845 January 9, 2001
Gregory P.Boysen,P.E.
Director of Public Works
E---459-2547
Mr. John P. Kos, P.E.
District Engineer
Illinois Department of Transportation
Division of Highways/District 1
201 West Center Court
Schaumburg, IL 60196-1096
Attention: Mr. Dave Ziesemer
Bureau of Traffic
Reference: Signal System Timings
Illinois Route 83 at Arlington Heights Road and
Buffalo Grove Road
Gentlemen:
The Village has retained Civiltech Engineering, Inc. to review the operation of the
Arlington Heights Road'and.Buffalo Grove Road intersection with Illinois Route 83 as
the result of several complaints received from residents. These residents felt that delays
for certain movements at each of the intersections were excessive and that the signal
timings should be modified.
Civiltech contacted your staff and the Signal Coordination and Timing (SCAT)
consultants for the two separate signal systems in order to obtain current timing
information. They then observed each of the intersections on two separate days during
the morning, mid-morning and evening periods. Based on those observations and a
review of the time-space diagrams for the systems, they have prepared the attached
memo.
In brief, the memo does not recommend any modifications to the Arlington Heights
Road/Illinois Route 83 intersection. However, for the Buffalo Grove Road intersection,
there does appear to be some opportunity to provide additional green time for the Buffalo
Grove Road movements. Based on Civiltech's memo, there may be as much as 20 to 25
seconds of additional green time which could be provided to Buffalo Grove Road without
affecting traffic progression on Illinois Route 83. We are requesting that IDOT authorize
their SCAT consultant to modify the timings for this intersection.
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Page 2 —IDOT, January 9, 2001
During Civiltech's observations, they noted that the cycle length for the mid-day period
appeared to be longer than required for the three intersections along Illinois Route 83.
They explained that this was necessary because the Illinois Route 83 system is a slave to
the Lake-Cook Road system which does require the longer cycle length due to
considerably heavier traffic volumes. We would request that IDOT investigate the
possibility of"disconnecting" the systems during the mid-day period only so that Illinois
Route 83 could operate at a shorter cycle length.
We would request written confirmation when each of these timing modifications has been
completed or notice that the modifications cannot be made. If you have further questions
regarding Civiltech Engineering's memo, please contact Kathy Meyerkord at 630/773-
3900.
Very truly yours,
Village of Buffalo Grove
Gregory P. Boysen, P.E.
Director of Public Works
enclosure
cc: Kathy Meyerkord, Civiltech Engineering. Inc.
G:\PWDIRGRP\LHC\TRAFSIGL\01091 idt.doc
® CIVILTLCH
ENGINEERING, INC.
MEMORANDUM
To: Mr. Gregory P. Boysen, Village of Buffalo Grove
From: Civiltech Engineering, Inc.
Date: December 27, 2000
Subject: IL Route 83 Traffic Signal Timing Review
The Illinois Department of Transportation interconnects traffic signals along state routes to progress
traffic through a defined corridor. Once the hardware is in place, a Signal Coordination and Timing
(SCAT) study is prepared to identify the necessary timing plans to provide progression. Two such
traffic signal systems exist along IL Route 83 within the Village of Buffalo Grove. Four traffic signals
from Buffalo Grove Road to Lake-Cook Road make up one system (see Figure 1). The second
system includes eight signals from Checker/Busch Road to IL Route 22 (see Figure 2). A traffic
signal system also exists along Lake-Cook Road. The Lake-Cook Road system is a"master" system
to the IL Route 83 system. The Lake-Cook Road system is currently programmed to control the
timing programs on the IL Route 83 systems.
The progression of traffic provides efficient flow of traffic. This reduces delay experienced at traffic
signals along the progressed corridor. Ideally, vehicles on the system are grouped, into platoons,
which allow traffic to get progressed in both directions. The time during which this progression can
occur represents what is called the"greenband". There are separate greenbands for each direction.
The time when these greenbands are not occurring is normally the time available to serve cross street
traffic. On a system, the green time given to the progressed movements is never shortened even if
there is little or no traffic on the mainline road.
When the SCAT study is done for a system, existing traffic volumes are collected and analyzed.
Preliminary timings are then developed to provide these greenbands. Finally, the timings are
implemented in the field, observed and fine-tuned.
The purpose of this timing review was to determine if the timings which have been implemented are
appropriate at both the Buffalo Grove Road and Arlington Heights Road intersections with IL Route
83. To complete this task, we observed each location an two separate days during the morning, mid-
day and evening periods. Following is a discussion of our observations and recommendations for
each of these intersections.
IL Route 83/Buffalo Grove Road Intersection
The intersection of Buffalo Grove Road and IL Route 83 is the westernmost intersection within the
system. As such, traffic from the west does not arrive in a platoon, but rather, it arrives randomly.
This was verified in the field observations. In addition, all traffic on IL 83 arriving at the intersection
experienced little to no back-up throughout the day. However, in the morning cars would queue up
along northbound Buffalo Grove Road. It was observed that this queue of cars would receive a green
500 PARK BOULEVARD • SUITE 250 • ITASCA, ILLINOIS 60143 • (630) 773-3900 • FAX (630) 773-3975
30 N. LASALLE STREET • SUITE 1402 • CHICAGO, ILLINOIS 60602 • (312) 726-5910 • FAX (312) 726-5911
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Memo to: Gregory P. Boyscn
Subject: IL Route 83 Traffic Signal Timing Review
Page 2of3
light and clear through the intersection. The signal would"gap out"and turn red,then the green light
would be ,given back to 1L Route 83, even though traffic on IL 83 was extremely light. "Gap out"
is a term which refers to a time set in the signal controller which says that if a gap is greater than"x"
seconds between approaching vehicles, the signal should turn red and allow the cross street to be
serviced. The evening period experienced the same pattern of operation, but was additionally
aggravated by increased southbound traffic. Traffic was considerably lighter in all directions during
the mid-day period.
The time-space diagrams from the SCAT study for this system were obtained from IDOT. These
diagrams depict graphically the signal operation at each intersection in the system and show the
system greenbands. Based on a review of these diagrams and the field observations, we believe 20
to 25 seconds of additional green time could be provided to the Buffalo Grove Road traffic without
reduction of the green band in either direction on IL 83. Some adjustment to the gap time for Buffalo
Grove Road may also be necessary. During the mid-day, the IL Route 83 system operates at a 120
second cycle length,the same as the Lake-Cook Road system. The IL 83 system would likely operate
better, with less delay to all vehicles, if it used a shorter cycle length. Because the IL 83 system has
its own master controller(which currently operates as a sub-master to the Lake-Cook Road master)
this can be accomplished. However, progression through the Lake-Cook Road intersection would
not be provided.
IL Route 83/Arlington Heights Road Intersection
Arlington Heights Road is the second easternmost signal of eight within its system. During the peak
periods, the heaviest movements at this intersection are northbound Arlington Heights Road and
either eastbound or westbound IL Route 83. Based on observations during all three periods, the
amount oftime given to these critical movements is fairly evenly distributed. Traffic which is queued
at the intersection when the signal turns green normally clears the intersection. During the evening
period, delay to the westbound to southbound left turning vehicles was observed. This was the result
of the heavy volume of westbound through traffic on IL 83 which blocked vehicles from entering the
left turn lane. However,this left turn lane cannot be lengthened due to the location of a left turn lane
for eastbound traffic immediately east on IL Route 83.
In reviewing the signal system timings and time-space diagrams, there does not appear to be any
adjustments which could be made without either affecting the greenband or increasing delays to
Arlington Heights Road traffic.
Memo to: Gregory P. Boysen
Subject: IL Route 83 Traffic Signal Timing Review
Page 3 of 3
Conclusions& Recommendations
In conclusion, Buffalo Grove Road experiences delays which may be able to be reduced. These
delays are the result of long cycle lengths, attributed to the Lake-Cook Road system, as well as
available green time given to IL Route 83. It would appear that the timing plan for this intersection
can be modified without impacting the progression of traffic on IL 83. We recommend that a letter
be sent to [DOT transmitting this memo and requesting that they adjust the timings accordingly.
The signal system that includes Arlington Heights Road appears to operate in an efficient manner
without unreasonable delay considering the traffic volumes and patterns and the length of the system.
To make any changes to the Arlington Heights Road timing plan will induce delay and congestion for
all users of that intersection. Therefore, we do not recommend that any modification to the timings
be requested.
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G RE 2
Board Agenda Item Submittal LVA
Requested By: Scott D Anderson Entered By: Scott D Anderson
Agenda Item Title:
Public Hearing-Golf Appropriation
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
01/03/2001 01/08/2001 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached, please find for review, public hearing, and consideration the proposed FY 2001 Appropriation
Ordinance for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. The process for
developing and adopting this Ordinance is noted in Chapter 65, Section 5/8-2-9 of the Illinois Municipal
Code, as amended. As required, an annual appropriation ordinance must be adopted no later than the
end of the first quarter of the fiscal year for which it is applicable. Due to the recent adoption of the FY
2001 golf budgets for the Buffalo Grove Golf Club and Arboretum Golf Course Funds, it is anticipated
that formal consideration of the Appropriation Ordinance could take place on the second meeting of
January, 2001.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
E]
CertPub. df
E]
GolfAppropOrd.pd
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
CERTIFICATE OF PUBLICATION
Paddock Publications, Inc.
Daily Herald
Daily Herald Values
Corporation organized and existing under and by virtue of the laws of the State of Illinois,
a 'ee of Rubiio N ann DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD.
i0 or th t a'
- yy g�� That said DAILY HERALD is a secular newspaper and has been circulated daily in the
MYath6 B be �Id by
via of B Qrove
and oar tow arMonday, Village(s) of Algonquin, Arlington Heights,Barrington,Barrington Hills,Bartlett,Batavia,
M.at
r�o aao Buffalo Grove Burlington Ca entersville Car Deer Park Des Plaines South El 4soA ar 'i B AIo QFovQ IIII- e rp a Y e > e Elgin,
for �e►n�as Of East Dundee, Elburn, Elgin, Elk Grove Village, Fox River Grove, Geneva,�' Gilberts,
Grov o u and the Arbo-
return Golf arse Funds.cop- Grayslake, Gurnee,Hampshire, Hanover Park, Hawthorn Woods, Hoffman Estates,
lea of the pdebd`ordinanoe
are avalllAbi�nr�in too t)lfioe'of she Huntley, Inverness, Island Lake, Lake Barrington, Lake in the Hills, Lake Zurich,
dud r D 1,I b d ss o fp.
Cef}71p ., Libertyville, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights,
• l ablar,' g g Sleepy Hollow,South Barrington,St. Charles, Streamwood,
�uW Irr, �, , Id, Rollin Meadows,Schaumburg,
Tower Lakes, Vernon Hills, Wauconda, Wheeling
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County(ies) of Cook, Kane, Lake, McHenry
and State of Illinois, continuously for more than one year prior to the date of the first
publication of the notice hereinafter referred to and is of general circulation throughout said
Village(s), County(ies) and State.
I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise
the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715,
Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was
published December 23, 2000 in said DAILY HERALD__
IN WITNESS WHEREOF, the undersigned, the said PADDOCK. PUBLICATIONS, Inc.,
has caused this certificate to be signed by, this authorized agent, at Arlington Heights,
Illinois.
PADDOCK PUBLICATIONS, INC.
DAILY HERALD NEWSPAPERS
BY
Autho ed Agent
Control # T2504622
ORDINANCE NO. 2001-
AN ORDINANCE ESTABLISHING AUTHORIZING APPROPRIATIONS FOR THE
VILLAGE OF BUFFALO GROVE GOLF CLUB AND ARBORETUM GOLF COURSE
FUNDS FOR THE PERIOD JANUARY 1 2001 THROUGH DFCEMBER 31 2001
WHEREAS, a public hearing was held on January 8, 2001, by the President and
Board of Trustees, ten (10) days prior to the passage of this Appropriation
Ordinance; and
WHEREAS, notice of said public hearing was published on December 28, 2000,
ten (10) days prior to said public hearing, all in conformity with the Illinois
Municipal Code, Chapter 65, Illinois Compiled Statutes, Section 5/8-2-9.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that
SECTION 1. That for the purpose of defraying all of the necessary expenses
and liabilities of the Village of Buffalo Grove Golf Club and Arboretum Golf
Course Funds for the Fiscal Year commencing January 1, 2001 and ending December
31, 2001, the following sums, or so much thereof as by law may be authorized, be
the same are hereby appropriated for the following municipal purposes, to-wit:
VILLAGE OF BUFFALO GROVE
APPROPRIATED FUNDS
JANUARY 1, 2001 - DECEMBER 31, 2001
Buffalo Grove Golf Club Fund
Salaries-Full time $ 238,500
Salaries-Seasonal 248,000
Salaries-Overtime 25,000
Longevity 2,500
Group Medical & Life Insurance 33,000
Professional Training 4,500
Dues & Memberships 3,000
Uniform Rental 3,250
Safety Equipment 2,250
Telephone 5,500
Postage 1,000
Travel 4,500
Printing 4,500
Audit Fees 2,000
Supplies-Clubhouse 13,000
Supplies-Golf Course 17,000
Computer Services 7,000
Merchandise Purchases 153,000
Golf Cart Rental 66,000
Driving Range 9,500
Advertising & Promotions 18,500
State Sales Tax 15,600
Risk Management Pool 15,000
Unemployment Insurance 800
Employer's Contribution-Pension 57,500
ICMA/RC Deferred Compensation 3,750
Electric-Facilities 60,000
Gas-Facilities 12,500
Water Facilities 3,500
Chemicals & Fertilizers 42,000
Small Equip., Tools, & Hardware 4,500
Maintenance & Repair-Building & Facilities 7,000
Maintenance & Repair-Golf Course 36,000
Maintenance & Repairs-Irrigation Systems 7,000
Maintenance & Repair-Dept. Equipment 28,000
Gasoline 15,000
Operating Equipment 20,000
Reserve for Capital Replacement 47,000
Reserve for Computer Replacement 4,000
Golf Course Improvements 95,000
Building Improvements 383,000
Transfer to Corporate Fund 45,800
Transfer to Debt Service Fund 65,200
Transfer to Arboretum Golf Course Fund 40,1000
Credit Card Fees/Charges 16,000
All Other Expenses 51000
TOTAL APPROPRIATION-BUFFALO GROVE GOLF CLUB $ 1,890,650
Arboretum Golf Course Fund
Salaries-Full time $ 269,000
Salaries-Overtime 31,000
Salaries-Seasonal 209,000
Longevity 1,500
Group Medical & Life Insurance 29,1000
Professional Training 4,500
Dues & Memberships 2,700
Uniform Rental 4, 100
Safety Equipment 2,:100
Telephone 5,500
Travel 3,000
Postage
.1500
Printing 2,300
Computer Services 5,500
Audit Fees 2,000
Fiscal Agent Fees 3,000
Supplies-Clubhouse 16,500
Supplies-Golf Course 22,000
Golf Cart Rental 661000
Advertising & Promotions 47,000
Risk Management Pool 15,000
Employers Contribution-Pension 59,500
Unemployment Insurance 800
Maintenance & Repair-Buildings & Facilities 5,000
Maintenance & Repair-Golf Course 32,000
Maintenance & Repairs-Dept Equipment 28,000
Maintenance & Repairs-Irrigation System 8,()00
Electric-Facilities 29,000
Gas-Facilities 7,500
Water Facilities 2,500
Chemicals & Fertilizers 66,()00
Small Equip Tools & Hardware 3,000
Gasoline ll,()00
Reserve for Capital Replacement 53,000
Operating Equipment 19,000
Building Improvements 7,000
Golf Course Improvements 61,000
Credit Card Fees/Charges 14,000
All Other Expenses 2,000
Transfer to Corporate Fund 0
Principal Payments-General Obligation Bonds 303,000
Int. Payments-General Obligation Bonds 97,500
TOTAL APPROPRIATION-ARBORETUM GOLF COURSE $ 1,550,200
The aforementioned appropriated sums for the Buffalo Grove Golf club and
Arboretum Golf Course Funds are hereby appropriated from receipts of greens fees,
golf cart rental fees, membership and pass revenue, merchandise sales, property
taxation, interest earnings, operating fund transfers as well as other fees and
charges customary to the operation of a golf course.
SECTION 2. Any unexpended balance of any items of any appropriation in this
ordinance may be expended in making up any insufficiency in any other item of
appropriation made by this ordinance.
SECTION 3. If any item or portion of this ordinance is for any reason held
invalid, such decision shall not affect the validity of the remaining portion of
this ordinance.
SECTION 4. This ordinance shall be in full force and effect from and after
its passage, approval and publication as provided by law. This ordinance shall
not be codified.
AYES:
NAYES:
ABSENT:
ADOPTED:
2001
APPROVED• 2001
PUBLISHED: 2001
Village President
ATTEST:
Village Clerk
TO: William R.Balling
FROM: Scott D.Anderson
DATE: December 28,2000
SUBJECT: FY 2001 Appropriation Ordinance:
Buffalo Grove Golf Club/Arboretum Golf Course
Attached, please find for review, public hearing, and consideration the proposed FY 2001 Appropriation
Ordinance for the Buffalo Grove Golf Club and Arboretum Golf Course Funds. The process for developing
and adopting this Ordinance is noted in Chapter 65, Section 5/8-2-9 of the Illinois Municipal Code, as
amended. As required,an annual appropriation ordinance must be adopted no later than the end of the first
quarter of the fiscal year for which it is applicable. Due to the recent adoption of the FY 2001 golf budgets
for the Buffalo Grove Golf Club and Arboretum Golf Course Funds,it is anticipated that formal consideration
of the Appropriation Ordinance could take place on the second meeting of January,2001. Prior to adoption
of the Ordinance,the following procedural steps must be completed:
1. A public hearing must be held regarding the content of the proposed appropriation. Notice
of such hearing must be given through publication at least ten(10)days prior to the public
hearing. The public notice for the hearing was prepared and was published in the Buffalo
Grove Daily Herald on December 28,2000. (Copy of Certification of Publication attached).
2. A second ten day period between the hearing and final adoption of the Ordinance must be
provided for public inspection of the Ordinance and appropriations. The public hearing is
scheduled for January 8, 2001 with passage scheduled for the second meeting of the
President and Board of Trustees in January,2000 as noted.
As with all appropriations,this ordinance establishes the maximum legal limit that can be expended within
the Funds. However,as is the Village's practice,the adopted budget will be the controlling document relative
to fiscal management of the Golf Operations enterprise throughout the fiscal year.
Scott D.Anderson
I
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i
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Notice of Public Hearing
Notice is hereby given that a public hearing will be held by the Village of Buffalo Grove
Board of Trustees on Monday,January 8,2001 at 7:30 p.m.at the Village Hall,50 Raupp
Boulevard,Buffalo Grove,Illinois reference the adoption of the FY2001 Annual Appropriation
Ordinance for the Buffalo Grove Golf Club,and the Arboretum Golf Course'Funds. Copies of
the proposed ordinance are available in the Office of the Village Clerk for examination during
normal business hours.
DATED THIS--------,2000.
Janet M.Sirabian
Village Clerk
HP Fax Series 900 Fax History Report for
Plain Paper Fax/Copier village of buffalo grove
847-459-0332
Dec 20 200012:28pm
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Board Agenda Item Submittal XI-A
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Initial Acceptance-Buffalo Grove Office Building(Thread Creek Lot 3)
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
12/15/2000 01/08/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Please find attached the Certificate of Initial Acceptance and Approval for the subject project. The
project is complete and approval is recommended.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Thread Creek Lot 3.pc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
i
Published to Web:
(PAGE 1 of 2)
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
(ALL INFORMATION MUST BE TYPED: SUBMIT COMPLETED FORM WITH ONE MYLAR AND
TWO SETS OF "AS-BUILT" PLANS)
SUBDIVISION Busch and Weiland, Lot 3 DEVELOPER Busch Weiland Partnership
UNIT NO. N/A LOCATION 975 Weiland Road
Dedicated Public Right-of-Way
Name From to Length Width
N/A
Description of Public Improvements Watermain
Description of Private Improvements Parking Lot, Detention,
Lighting and Landscaping
One-Year Maintenance Guarantee
Type of Security Letter of Credit, First Midst Bank
Identification 670008241-201
DESIGN ENGINEER ' S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements
described above have been completed in accordance with the approved plans
and specifications and items indicated on the Final Punch List dated _
January 10 , 2000 which was prepared by Villa of Buffalo Grov
have been completed. -
ENGINEER
IG U��/1.GCS STi�
OWNER' S/DEVELOPER' S CERTIFICATION
All improvements have been completed and are hereby presented for Initial
Acceptance and Conveyance to the Village of Buffalo Grove . I also herewith
acknowledge my responsibility to provide a one-year Guarantee to cover work-
manship, materials , and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of
Buffalo Grove the foregoing listed public improvements and does hereby
covenant that said improvements are free of a e c c tur s a s and does hereby
warrant and will defend the same against the claims sand denial s of all
persons .
OWWN _
� _.... .
Board Agenda Item Submittal XI-B
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Approval of Mirielle Phase II Subdivision Initial Acceptance
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
12/28/2000 01/08/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
I have attached the Certificate of Initial Acceptance &Approval for the subject project. The
project is complete and approval is recommended subject to the completion of the required
adjustment to the berm elevation at the east detention basin.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
mir-Il.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
i
Approved By:
Published to Web:
a A NONONoI" rvrrrrrr(mmmmmm n/ rrtrt" Wa6mrrtaVY u uMo o "'�f' rtfrt xRfR �� «Trr r M aRrt 1f H<oaoaoYo «e«.rt'a nnm,;.
(PAGE 1 of 2)
VILLAGE OF BUFFALO GROVE
CERTIFICATE OF INITIAL ACCEPTANCE AND APPROVAL
(ALL INFORMATION MUST BE TYPED: SUBMIT COMPLETED FORM WITH ONE MYLAR AND
TWO SETS OF "AS-BUILT" PLANS)
SUBDIVISION Miriel le Subdivision Phase II DEVELOPER Town & Country Homes
UNIT NO. N/A LOCATION Prairie Road and Miramar Road
Dedicated Public Right-of-Way
Name From to Length Width
Miramar Road Sta. 0+00 13+36.47 1336.47 ' 60'
Avalon Drive Sta. 0+00 44+0.60 4400.60 ' 60'
Avalon Drive Sta. 0+00 9+26.62 926.62 ' 60'
Edenvale Drive Sta. 0+00 2+22.00 222.00 ' 60'
Ava k'ni COLHA N0111 01 Sta. 0+00 2+44.86 244.86 ' 60'
Mir,,irnar ��agV'i. Sta. 0+00 1+11 .88 111 .88 ' 60'
Descri �Iw f ' Ol.ic Improv�4en� 0 3+20.42 320.42 ' 60'
Residential streets, sanitary sewer, water main, storm sewer, street lights and sidewalk,
off-site sanitary sewer and storm sewer,
Description of Private Improvements Detention pond
One-Year Maintenance Guarantee
Type of Securit=:=t
Identification I�II ulu a NCI°..
III
DESIGN ENGINEER' S CERTIFICATION
To the best of my knowledge and belief, the construction of the improvements
described above have been completed in accordance with the approved plans
and specifications and items indicated on the Final Punch List dated
8/10/99
which was prepared by Vi llapP of Buffalo Grove
have been completed. ER � s 0 '
ENGI
CERT � -� � � fV� r�
OWNER' S/DEVELOPER'S �� t lE U fi1
All improvements have been completed and are hereby presented fo 41
w"A
Acceptance and Conveyance to the Village of Buffalo Grove. I als
acknowledge my responsibility to provide a one-year Guarantee to co
manship, materials , and maintenance for all improvements referred to herein.
The undersigned Owner does hereby convey and deliver to the Village of
Buffalo Grove the foregoing listed public improvements and does hereby
covenant that said improvements are free of all encumb ances and does hereby
warrant and will defend the same against the claims : demands of all
persons.
'0 ER
Board Agenda Item Submittal XI-c
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Approval of Cotey Property(Voicestream)Development Improvement Agreement&Final Plat of Subdivision
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/02/2001 01/08/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Engineering approval of this project is recommended subject to the Village Board approval of the
attached Development Improvement Agreement and receipt of the project's security in a form
acceptable to the Village Attorney.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
coteydia.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
i
Approved By:
Published to Web:
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Form Prepared: 4/10/86 Cotey/Voicestream
Revised: 10/17/88 Development Name
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT, made and entered into as of this day
of , 2001, by and between the VILLAGE OF
BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at
Village Hall, 50 Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter
called "Village") and Cook Inlet/Voicestream Operating Company, L.L.C.
(hereinafter called "Developer") .
WITNESSETH:
WHEREAS, in compliance with the Village' s Development Ordinance and
pursuant to the ArEne�,<a b:m ;k :_rmm°°� rkG cur:°, rr��inanc� �"�b�ie�°�k.�-66
.
(1 tia'r .rat,irc,zi Ag-reeiner.C. ox PUD 0. dinar ce ez Agreement)
dated November 20, 2000 , Developer has submitted to the Village
a Plat of Subdivision designated as Exhibit "A", attached hereto, which
Subdivision Plat has been approved by the Plan Commission of the Village,
and, Developer desires to improve the real property described in said
Subdivision Plat; and,
WHEREAS, the Village is willing to approve said Subdivision Plat,
provided that this Agreement is executed to insure the completion of
certain site improvements, as a condition precedent to the issuance of
building permits for any buildings to be constructed on the property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their
own cost and expense, all the necessary material, labor, and equipment to
complete the improvements listed on Exhibit "B" attached hereto, and all
other site improvements not specifically set forth, which are required by
applicable ordinances or agreements, all in a good and workmanlike manner
and in accordance with all pertinent ordinances and regulations of the
Village and in accordance with the plans and specifications, dated
shown on Exhibit "C" attached hereto,
including any subsequent revisions requested by the Developer and approved
in writing by the Village pursuant to the Village's Development Ordinance,
which Exhibit has been prepared by CE Design, Ltd.
, who are registered
professional engineers and Exhibit "D" attached hereto consisting of the
Landscaping Plan and as approved by the Village' s Appearance Control
Commission. All utility lines and services to be installed in the street
shall be installed prior to paving.
2. Attached hereto as Exhibit "E" is a complete cost estimate for
the construction of the improvements described in Exhibit "B" hereto.
Upon the execution of this Agreement and prior to the recordation of the
Plat of Subdivision, the Developer shall deposit a Letter of Credit, bond,
or other security, acceptable to and in a form and substance approved by
the Village as further described in Paragraph 9 herein. Letter of Credit,
bond, or other security shall originally be in the amount of $ 16,394.00.
3. All work shall be subject to inspection by and the approval of
the Village Engineer. It is agreed that the contractors who are engaged
to construct the improvements described in Paragraph 1 hereof are to be
approved by the Village Engineer and that such approval will not be
unreasonably withheld.
4. The Developer has paid the Village a Review and Inspection
fee, as required by Ordinance. It is understood that said fee is based on
the amount of the contracts or cost estimate for those items listed in
Exhibit "B"
5. Prior to the time the Developer or any of its contractors
begin any of the work provided for herein, the Developer, and/or its
contractors shall furnish the Village with evidence of insurance covering
2
their employees in such amounts and coverage as is acceptable to the
Village.
In addition, by its execution of this Agreement, the Developer
agrees to protect, indemnify, save and bold harmless, and defend the
Village of Buffalo Grove and its employees, officials, and agents, against
any and all claims, costs, causes, actions, and expenses, including but
not limited to attorneys fees incurred by reason of a lawsuit or claim for
damages or compensation arising in favor of any person, corporation or
other entity, including the employees or officers or independent
contractors or sub-contractors of the Developer or the Village, on account
of personal injuries or death, or damages to property occurring, growing
out of, incident to, or resulting directly or indirectly, from the
performance of *ozh by the Developer, independent contractors or sub-
contractors or their officers, agents, or employees. The Developer shall
have no liability or damages for the costs incident thereto caused by the
sole negligence of the Village. This bold harmless shall be applicable to
any actions of the Developer, independent contractor, or sub-contractor
prior to the date of this Agreement if such prior actions were approved by
the Village,
6' The Developer shall oa000 said improvements herein described
to be completed within tWeoty-four <24> months following the approval of
the Plat as shown in Exhibit "a^ by the President and Board of Trustees,
except Public Parks and Detention Areas which shall be completed within
twelve (I2) nmutba, and except any improvements for which specified time
limits are noted on the approved plans, Exhibit "C" which shall be
completed within the specified time limits abo*o on the pIaoa. If work is
not completed within the time prescribed herein, the Village shall have
the right to call upon the Letter of Credit, bond, or other security, in
accordance with its terms, for the purpose of completing the site
".",` .w*wrwwrwrusanwruw rraaaaarr«rrrrrrrtrtrrrrr r«r«r a iww rr rrrr owowr wewr r rrrr...... «ew r r r«
evidenced by the certificate or certificates of the Village President and
Board of Trustees, the Village shall be deemed to have accepted said
improvements, and thereupon, the Letter of Credit, bond, or other
security, shall automatically be reduced to serve as security for the
obligations of the Developer as set forth in Paragraph 7 hereof. The
Developer shall cause its consulting engineers to correct drawings to show
work as actually constructed and said engineers shall turn over high
quality mylar reproducible copies thereof to the Village to become the
Village's property prior to acceptance of the improvements by the
President and Board of Trustees.
7. The Developer- for a period of one year beyond formal
acceptance by the Village of any improvement described in Exhibit "B"
hereof, shall be responsible for maintenance repairs and corrections to
such improvements which may be required due to failures or on account of
faulty construction or due to the developers and/or contractors
negligence. The obligation of the Developer hereunder shall be secured by
the Letter of Credit, bond, or other security as further described in
Paragraph 9 hereof.
8. It is agreed that no building permit shall be granted by any
official for the construction of any structure until required utility
facilities (to include, but not by way of limitation, sanitary sewer,
water and storm sewer systems) have been installed and made ready to
service the individual lots concerned; and that roadways (to include
curbs) providing access to the subject lot or lots have been completely
constructed except for the designed surface course. It is understood and
agreed that building permits may be granted for buildings on specific lots
to which utility facilities have been installed and made ready for service
and to which roadways have been constructed as described above,
notwithstanding the fact that all improvements within the Development may
not be completed.
4
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9.A. The obligations of the Developer hereunder as to the deposit
of security for the completion of improvements (Exhibit "B" hereof) and
the one year maintenance of said improvements after acceptance by the
Village (Paragraph 7) shall be satisfied upon delivery to the Village of
a Letter of Credit, bond, or other security, issued by
in favor of the Village in a
form acceptable to the Village. The Letter of Credit, bond or other form
of security shall be made subject to this Agreement.
B. In addition to the terms, conditions, and covenants of the
Letter of Credit, bond, or other security, the Village hereby agrees to
draw funds or to call said performance guarantee under such security
solely for the purpose of payment for labor and materials supplied or to
be supplied, by engineers, contractors, or subcontractors, to, or for the
benefit of Cotey/Voicestream , or the Village, as the
case may be, under the provisions of this Agreement and the said
improvements for which payi.ent is being made shall have been completed, or
will be completed, in substantial accordance with the plans and
specifications described herein.
C. The Village further hereby agrees that to the extent that the
Developer causes the commitments of this Agreement to be completed, the
outstanding liability of the issuer of the Letter of Credit, bond, or
other security, under said security, shall, during the course of
construction of the improvements, approximate the cost of completing all
improvements and paying unpaid contract balances for the completion of the
improvements referred to in this Agreement.
Until all required tests have been submitted and approved by
the Village for each of the construction elements including, but not
limited to, earthwork, street pavements, parking area pavements, sanitary
sewers and watermains, a minimum of that portion of the surety for each
element shall be subject to complete retention. All improvements are
5
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subject to a minimum fifteen (15%) percent retention until final
acceptance by the Village..
D. In order to guarantee and warranty the obligations of
paragraph 7 herein, an amount equal to fifteen (15%) percent of the total
amount of the Letter of Credit, bond, or other security or an amount equal
to fifteen (15%) percent of the cost estimate of the individual
improvement (s) shall be retained in the Letter of Credit, bond, or other
security for a period of one year beyond formal acceptance by the Village
of the improvement (s) .
E. As a portion of the security amount specified in Paragraph 2,
the Developer shall maintain a cash deposit with the Village Clerk in
the amount of Five Thousand Dollars ($ 5, 000.00) .
If roads are not maintained with a smooth and firm surface
reasonably adequate for access of emergency vehicles such as fire trucks
and ambulances, or if any condition develops which is deemed a danger to
public health or safety by the Village of Buffalo Grove due to the actions
of the Developer or his failure to act; and after written notice of this
condition, the Developer fails to immediately remedy the condition; then
the Village may take action to remedy the situation and charge any
expenses which results from the action to remedy the situation to the cash
deposit. Upon notification that the cash deposit has been drawn upon, the
Developer shall immediately deposit sufficient funds to maintain the
deposit in the amount of Five Thousand Dollars
($ 51000.00) . If the Developer has not made the additional deposit
required to maintain the total cash deposit in the amount of Five
Thousand Dollars ($ 5, 000.00 ) within three (3) days from
the date he received notice that such additional deposit was required, it
is agreed that the Village may issue a Stop Work Order or also may revoke
all permits which the Developer had been granted. This cash deposit shall
continue to be maintained until the maintenance guarantee period has
6
lapsed. The deposit may be drawn upon by the Village if the conditions of
this Agreement, except in cases of danger to public health and safety as
determined by the Village in which case the deposit may be drawn upon
immediately following notice to the Developer and his failure to
immediately remedy the situation. After termination of the one year
maintenance period and upon receipt by the Village Clerk of a written
request for release of the deposit, the Village will either notify the
Developer that the improvements are not in a proper condition for final
release of the deposit, or shall release the deposit within fifteen (15)
days.
F. In addition to the terms, covenants, and conditions of the
Letter of Credit, bond, or other security, the Developer hereby agrees
that no reduction shall occur in the outstanding liability of the issuer
thereunder, except on the written approval of the Village; however, in all
events, the Village shall permit such Letter of Credit, bond, or other
security, to expire, either by its terms, or by return of such Letter of
Credit, bond, or other security to the Developer, upon the expiration of
one (1) year from the acceptance of the improvements referred to herein by
the Village. To the extent that the provisions of Paragraph 9 herein, and
of the Letter of Credit, bond, or other security, permit the Village to
draw funds under such Letter of Credit, bond, or other security, the
Village hereby agrees to reduce the outstanding liability of the issuer of
the Letter of Credit, bond, or other security to the extent that funds are
disbursed.
10. Any Letter of Credit, bond, or other security shall provide
that the issuer thereof shall not cancel or otherwise terminate said
security without a written notice being given to the Village between
thirty (30) days and forty-five (45) days in advance of termination or
cancellation.
7
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11. Developer shall install any additional storm sewers and/or
inlets which are required in order to eliminate standing water or
conditions of excessive sogginess which may, in the opinion of the Village
Engineer, be detrimental to the growth and maintenance of lawn grasses.
12. No occupancy permit shall be issued until all exterior
lighting specified on Exhibit AC- is installed and operational.
i3. 'the—Beveieper- aeknowledges that ent€l final aeeeptanee, he
responsible—€ems pr-eviding eaew and fee eeetr-el aieng any streets within
the—Deveiepment ti t .....c.
primaide—aeeess to eeetipied--pfepeEties. The Develeper agrees te pay t- 2
Village—an annual fee feE previding snew—and lee eenosi aleREJ—these
The fee n'Ot...
sn w and ±ee eentrel eest per Faiie of Village streets €eE whieh this
fnile. it 4:s the pers icespensidiiity to previde a map—ef the
YYleabl-e -aEeas and the fee payment within thifty (39) days e€
i f-lea-tien of the annual: fee rate if net—paid the fee may
withdia-we by the Village fry the Bash deposit deserided in Paragraph TB
14 . The Developer acknowledges that he is responsible for the
proper control of weeds, grass, refuse, and junk on all property which he
owns within the Village in accordance with Chapter 8.32 of the Buffalo
Grove Municipal Code. It is further agreed that the Developer shall
continue to be responsible for the proper maintenance of any parcels of
property for which the Developer transfers ownership to the Village until
such time as the Development's improvements are accepted by the Village in
writing in accordance with the provisions of this agreement.
If the Developer fails to perform his maintenance
responsibilities established in either this paragraph or Chapter 8.32, the
8
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Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten
(10) days after the Developer is provided this notice, the Village may
perform the maintenance and deduct the costs of the maintenance from the
cash deposit described in Paragraph 9.
15. The Developer agrees that no improvements constructed in
conjunction with this project are sized or located in such a way as to
warrant any recapture payment to the Developer pursuant to any applicable
previous agreements.
16. This Agreement and the obligations contained herein are in
addition to, and not in limitation of, all other agreements between the
Parties hereto including, without limitation, the Annexation Amendment
Agreement, Ordinance 2000-66
(Annexation Agreement or PUD Ordinance)
dated November 20, 2000 and the obligations contained therein.
17. Paragraph(s) N/A are attached hereto and made a
part hereof.
IN WITNESS WHEREOF, the Village has caused this Agreement to be
executed as has the Developer, all as of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
DEVELOPER - Cook Inlet/Voicestream Operating Company, L.L.C.
By
9
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Cotey/Voicestream
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT A
The Plat of Subdivision prepared by Thomson Surveying, Ltd.
entitled Cotey Plat of Subdivision
consisting of 2 sheet (s) last revised
10
Cotey/Voicestream
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements, both public and private, including earthwork, streets,
driveway and parking area Favements, sidewalks, sanitary and storm sewers,
watermain, drainage and storm detention facilities, site grading, street
lighting, landscaping, survey monuments and benchmarks.
Cotey/Voicestream
(Development Name)
DEVELOP?MENT IMPROVEMENT AGREEMENT
EXHIBIT C
Plans prepared by CE Design, Ltd.
entitled Site CH13-159E Cotey Co-location
consisting of 6 sheet (s) last revised 12/21/00
(Specifications on plans) .
Lighting plan prepared by N/A entitled dated
12
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Cotey/Voicestream
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Landscaping Plan prepared by N/A
Entitled
consisting of sheet (s) last revised
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Cotey Property
Buffalo Grove,IL
CE DESIGN,LTD.
Engineer's Opinion of Cost 12/6/00 V8034
rev 12/21/00
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I
Board Agenda Item Submittal xII-A
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Ordinance No.2001- Vacating a Certain Public Street and Right-of-Way Known as Estonian Lane(formerly
known as Airdrie Lane),and Approval of Plat of Vacation of Streets
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/02/2001 01/08/2001 ❑ Consent Agenda PW
❑ Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? El Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached is an Ordinance and Plat providing for the vacation of certain streets concerning the
above-mentioned development and approval is recommended.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
cotey.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
i
Published to Web:
rauwurcmwa»»nww+ww.wwewvrruww:ww axrta'aw�warryrr«rr.rr rrx„uwrRrmaam Nm uuwwrrn,wrriodraae o r rru rnr wowrrr« «ranar rrweua v;rrnrewuea rdua urr« w„ ,,,
ORDINANCE NO. 2001-
AN ORDINANCE VACATING A CERTAIN PUBLIC STREET
and RIGHT OF WAY KNOWN AS ESTONIAN LANE
(formerly known as Airdrie Lane)
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, the hereinafter described public street, known as Estonian Lane
(hereinafter "right of way") is a municipal right of way and is no longer necessary; and
WHEREAS, it has been determined that the lands abutting said right of way to the
north are owned by J. COTEY, INC., a corporation; and
WHEREAS, the Corporate Authorities of the Village have determined that the
nature and extent of the public use or public interest to be subserved is such as to warrant
the vacation of said right of way and that the relief to the public from any burden and
responsibility of maintaining same constitutes a public use or public interest authorizing
said vacation.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OR BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS.
Section 1: The preambles hereto are hereby incorporated herein and made a
part if this ordinance.
Section 2: The following described right of way be and hereby is vacated:
THAT PART OF ESTONIAN LANE (FORMERLY AIRDRIE LANE)
LYING EAST OF THE EASTERLY LINE OF MILWAUKEE AVENUE
urwr ��x�rt ukKFNKnGW:kN:x 'SPY «rnYrt' aama u@Gr2Gsi@�rrtt,'f,(WW4W4WlddWfrtMrtdMdlwWrtU�Wwrtfafa 9d RAarrt7 rdA+rt#e oeuuou.f! eowrr.
AND LYING WEST OF THE EAST LINE OF LOT 7 IN MC KNIGHT'S
RESUBDIVISION OF PART OF LOT 4 IN TRIPP'S SUBDIVISION,
ALL IN PART OF SECTION 26, TOWNSHIP 43 NORTH, RANGE 11,
EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE
PLAT OF SAID RESUBDIVISION RECORDED MAY 29, 1957, AS
DOCUMENT NUMBER 952251, IN BOOK 1543 OF RECORDS, PAGE
603 AND AS AMENDED BY CERTIFICATE OF CORRECTION
RECORDED OCTOBER 28, 1964 AS DOCUMENT NUMBER 1244023,
IN LAKE COUNTY, ILLINOIS.
Section 3: A Plat of Vacation of said right of way is attached hereto and made
a part hereof as Exhibit"A".
Section 4: That title to said vacated right of way is hereby declared to be vested
in J. COTEY, INC., a corporation who is the owner of the land abutting said right of way
on the north.
Section 5: That part of Estonian Lane hereby vacated be and hereby is subject
to a permanent ingress and egress easement for the use and benefit by the public, owners
and occupants and adjacent property owners and occupants.
Section 6: This ordinance shall be frill force and effect from and after its
passage by the affirmative vote of at least three-fourths (3/4) of the Village Trustees then
holding office. This ordinance shall not be codified.
2
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Ayes:
Nays:
Absent:
Passed: , 2001.
Approved: 2001.
Approved:
Elliot Hartstein, Village President
ATTEST:
Village Clerk
Mail to: Village Clerk
Village of'Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
Prepared by: William G. Raysa
1140 Lake Street, Ste.400
Oak Park,IL 60301
C:AOFFICE\WPWIN\WPDOCS\MISC\Ordinance\2000\Estonian Ave 122200.wpd Dec.22,00
3
Board Agenda Item Submittal xII-B
Requested By: Robert E Pfeil Entered By: Robert E Pfeil
Agenda Item Title:
Ordinance 2001 -_Approving an amendment to a Special Use for the Arboretum Golf Course concerning
construction of a new clubhouse and maintenance facility, in the R-8 District,401 Half Day Road(IL Route 22)
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
❑ Consent Agenda
01/03/2001 01/08/2001 0 Regular Agenda Planning
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? El Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The Plan Commission held a public hearing on December 6, 2000 and voted 7 to 0 to
recommend approval of the Preliminary Plan and amendment to the Special Use, including the
architectural design of the proposed buildings.
The Plan Commission initially reviewed the plan for the proposed maintenance facility in late
1999. The recent plan proposing the overall development of the new clubhouse, maintenance
facility and parking lot expansion was reviewed at two workshops prior to the December 6
public hearing.
The clubhouse is designed to accommodate a maximum of 190 seats. Based on a floor area of
10,600 square feet for the area proposed for banquets and similar events, and using the restaurant
standard one parking space per 100 square feet of floor area, 106 parking spaces would be
required. The Zoning Ordinance requires 60 spaces per nine holes for a golf course, so 120
parking spaces are required for the 18-hole Arboretum golf facility.
The site plan provides 255 parking spaces. The separate clubhouse and golf course parking
standards indicate a parking requirement of 226 spaces. Clubhouse events would be scheduled to
manage the respective parking demands of golfers and clubhouse patrons.
The clubhouse is setback approximately 185 feet from the closest residential property line to the
east. A buffer yard of at least 25 feet is provided between the east parking area and the adjacent
residences. The building setback and buffer yard are larger than the setbacks required for
commercial uses adjoining residential property.
The proposed maintenance building is setback 37.5 feet from the south property line. This is
consistent with the 35-foot setback required for planned unit developments and the 35-foot rear
yard requirement in the R-8 District.
A location map, draft ordinance, exhibits and the minutes of the December 6 Plan Commission
Public Hearing are attached.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
LocationMap.PDF
E]
SPECUSEORD.PDF
ems.
PCMINSdraft.PDF
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
EliE�
PUBLIC HEARING
BUFFALO GROVE PLAN COMMISSION
December 6, 2000
Village of Buffalo Grove,Arboretum Golf Course, Proposed
Clubhouse maintenance facility and site improvements,
401 Half Day Road,Amendment of a Special Use and
Preliminary Plan in the R-8 District
Chairman Ottenheimer called the hearing to order at 7:30 p.m. in the Village Council
Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove,
Illinois. Chairman Ottenheimer read the Notice of Public Hearing as published in the
Buffalo Grove Daily Herald, explained the procedure to be followed for the public
hearing, and swore in all persons who wished to give testimony.
Commissioners present: Chairman Ottenheimer
Mr. Samuels
Mr. Trilling
Mr. Feldgreber
Mr. Panitch
Mr. Smith
Ms. Kenski-Sroka
Commissioners absent: Ms. Dunn
Ms. Bocek
Also present: Mr. Evert Lindberg, Sente & Rubel
Ms. Mary Abelmann, Sente & Rubel
J. Andrew Jones, MTI Construction Services
Mr. Frank Childers, G & C Consulting Engineers, Inc.
Mr. Mark Harrison, Landscape Architect
Mr. William Brimm, Assistant Village Manager/Finance
Director
Mr. William Raysa, Village Attorney
Mr. Jeffrey Berman, Village Trustee
Mr. Richard Kuenkler, Village Engineer
Mr. Robert Pfeil, Village Planner
The following exhibits were presented by the petitioner at the public hearing:
Exhibit A: Preliminary Site Plan dated November 15, 20000
Exhibit B: Preliminary Building Elevations
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 1
Exhibit C: Preliminary First Floor Plan
Exhibit D: Maintenance Facility Floor Plan dated June 28, 2000
Exhibit E: Materials Board
Exhibit F: First Floor Plan of Maintenance Building
Exhibit G: Tree Preservation Plan (west portion) dated November 14, 2000
Exhibit H: Tree Preservation Plan (east portion) dated November 14, 2000
Exhibit L Landscape Plan (west) dated November 14, 2000
Exhibit J: Landscape Plan (east) dated November 14, 2000
Exhibit K: Site Photometrics dated October 25, 2000
Mr. William Brimm stated this project started in July, 1999 and has developed around the
need to remain competitive with like facilities that have opened within the market and,
more specifically throughout Lake County and south McHenry County and Kane County.
The project now consists of a one-story clubhouse with a basement. All the mechanical
and golf cart storage has all been moved underground in addition to support areas for the
building. He stated they believe this project meets all of the development and zoning
criteria. He noted the staff continues to work on a number of issues. They are still
working on some different options for food service providers. They are also addressing
several course physical issues. One of the side issues of this development project is to
look at the physical appearance and play elements of the golf course. Also they continue
to develop their operational plan as to how this course can remain open if this project
should continue.
Mr. Brimm stated he wanted to reiterate two issues. The fence around the yard of the
maintenance building is marked as being 8 feet 6 inches from grade to the top of the wall.
That fence will be lowered to the required 8 feet. In addition, on the west elevation there
is an antenna that is noted. This is a private latticework antenna that would serve three
Village only purposes as follows:
1. Provide a continuous link to the north and northeast portions of the Village for the
wireless Internet network that the Village has in place to link up all Village
facilities and public safety vehicles. This is an outcropping of a grant the Village
received from the State of Illinois to provide a wireless communication system for
all Village facilities.
2. Lightning detector device to be mounted on this antenna to provide an alert in
order to get people off the golf course.
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 2
3. Small satellite dish, which is currently mounted on the existing maintenance
building, and is used for weather information and to provide telemetry for the
automated irrigation system.
Mr. Lindberg of Sente and Rubel reviewed the site plan noting it is essentially a one-story
masonry structure with some higher spaces for the banquet facilities and a central access
area. The main entry to the facility is from Route 22 around the lot and through the porte
cochere on the north side of the building. He noted they will be picking up the same
palette of materials on the clubhouse that will be used on the maintenance building. Both
buildings have limestone trim with tinted glazing on the south and west side of the
building. The fence around the maintenance yard will be the stained cedar look.
Mr. Abelmann of Sente and Rubel stated the main entry is a portico type of space. The
banquet space will have maximum views to the golf course with supporting functions to
the back and side. She pointed out the locker rooms and service areas, as well as access
to carts and entry to the golfing area. She also reviewed the maintenance building and its
various functions.
Mr. Lindberg stated they have locker rooms for approximately 80 and there are 83 carts.
The banquet area is set up for 190 seats total and can be divided into three distinct
smaller areas. There is parking on the site for 255 cars.
Ms. Abelmann stated they are going for the Prairie look, which is something that was
requested at the beginning of the project.
Mr. Harrison stated the corner of Half Day and Buffalo Grove Roads has a mature
canopy of evergreen trees. Some are in dead or declining condition. There are three trees
in good condition and they will endeavor to save as many trees as possible. On the east
portion of the site there is quite a bit of variety. They will transplant as many of the trees
as they can, including 3 red maple, 2-3 different honey locusts, 2-3 white fir and 2-3
Austrian pines. This will be done before construction begins. They will transplanted
around the perimeter of the site away from where the construction is occurring. They are
removing a row of arborvitae along the edge of the existing parking lot. They will
endeavor to reuse them but will replace them with other species if it does not work out.
He further noted they have removed quite a bit of plant material around the tent area.
They are mature yews that are about 12-15 feet high, although they have grown together
and are very sparse. They are removing approximately 50 percent of them. If they are in
an unsightly condition once that is done, they may remove more. They are trying to keep
these as they provide a nice evergreen screen and they may have to plant some lower
things in front of them to mask the leggy nature of the trees. They will also be removing
some of the sugar maple on the east property line although they will try to keep as many
as they can.
Mr. Harrison reviewed the landscape plan noting the west portion of the site with the
maintenance facility will contain various species of trees to continue with the woodland
character. The balance of the work will be in the form of perennial plantings by owner
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 3
over a period of time. He stated they have used quite a bit of low flowering shrubs in
various locations. He further noted they have tried to screen all the cars by using a very
dense and low spreading evergreen yew. In order to screen the dumpster, they propose a
masonry screen on three sides of the dumpster.
Commissioner Samuels noted his concern at the workshops has been regarding traffic
routing and circulation within the parking lot itself. He asked if the traffic route proposed
off of Route 22 and to the west would be an everyday occurrence or for special occasions
only.
Mr. Brimm stated this would be for special occasions only. The route to the west would
be put into effect when the proposed bollards are put up for major events or peak traffic
situations.
Commissioner Samuels asked if the bag boys would meet the cars in the parking lot.
Mr. Brimm stated they would leave the decision up to the judgment of Mr. Molinaro and
his staff whether or not they need to meet people in the lot.
Commissioner Samuels noted the approach from the ninth fairway to the green needs
some attention to the potential of people over hitting and having balls constantly going
into the building or the parking lot.
Mr. Brimm noted they plan to add more screening with plantings and they will also
remove some of the sandtrap which will help.
Commissioner Samuels stated he would encourage the use of as much glass as possible in
the banquet facility side, which faces the golf course.
Commissioner Trilling asked what kind of glass will be used.
Mr. Brimm stated it will be tinted and tempered glass.
Mr. Lindbergh stated they are planning to put the tempered glass along the banquet end.
They will consider putting in tempered and a laminate glass along the corner which may
have more exposure to balls.
Commissioner Trilling noted concern for the two sides of the small conference room on
the southwest corner. He also stated he fears for the people on the putting green located
between the first tee and the ninth green.
Mr. Molinaro stated the drawings tend to give you a distorted picture of closeness. The
putting green will be as far to the east as it can be. They have also talked about moving
taller evergreens on the east side of the ninth green between the ninth green and the
proposed new putting green. He noted they are very aware that it will be a sensitive area
and they will do everything they can to provide maximum safety. If they have to make
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 4
the putting green slightly smaller in that area and make the one further down larger, then
that is what they will do.
Commissioner Trilling asked if there are any differences from what was seen previously
and approved for the maintenance building and what is seen today.
Mr. Brimm stated they have made no changes.
Commissioner Trilling noted one of his previous questions had been about the driving
range and the fact that it should be shown on the plan if considered.
Mr. Brimm stated they do not have the area on the course or anywhere adjacent to this
site to put a driving range. In the long term Mr. Molinaro has proposed a capital
development improvement plan to go for these automated driving nets in the basement.
Commissioner Trilling noted the barbeque is located on the plan at the existing location.
Mr. Brimm stated it will remain there.
Commissioner Trilling asked about the bottleneck at the cart turnaround.
Mr. Brimm stated they have added some more asphalt and more of an eyebrow to allow
for better circulation and movement.
Commissioner Trilling asked if there is a second drop off area where someone does not
have to use the main entry.
Mr. Brimm stated they do not show a second dropoff but they believe they will give staff
the flexibility to make that decision based on need.
Mr. Molinaro stated there will be similar bag racks as are in the Arboretum now in
strategic locations.
Commissioner Trilling asked if a food vendor had yet been chosen.
Mr. Brimm stated they are in discussions presently with two parties.
Commissioner Trilling asked about the phasing for this project.
Mr. Jones stated the project phasing is scheduled to have work on the new maintenance
facility first. They have to maintain the existing maintenance facility intact until the new
maintenance facility is constructed at which point they will demolish the existing
maintenance facility and the pro shop will be in the new maintenance facility which will
be temporary. Then they will work to the east side of the property in phase IL The
construction for the maintenance building is approximately 4-5 months and the
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 5
construction for the new clubhouse will be 8-9 months. Starting time will be late spring
or early summer.
Commissioner Feldgreber asked if the golf carts are gas or electric.
Mr. Brimm stated they are electric.
Commissioner Panitch asked about photometrics.
Mr. Lindberg stated there is a photometric glow that will not transfer past the property
line.
Commissioner Panitch noted the furthest west portion of the parking lot seems to be
awfully dark.
Mr. Brimm stated part of the initial discussions with the residents and commitment to
them was that lighting was to be least intrusive. He noted there will be low level security
lighting within the maintenance yard.
Commissioner Panitch asked about the requirements for handicapped parking.
Mr. Pfeil stated that Mr. Schar has reviewed the plan and did not note any deficiencies
under the State Accessibility Code.
Mr. Keith Stewart, 345 Willow Parkway, stated he is not greatly in favor of the parking
lot, which is about 10 yards from his property line. While the proposed landscaping
looks very nice, it takes a long time to mature. He noted all his windows face out on a
planned parking lot. He stated the project makes sense overall, but does not like the
parking lot. Parking lots also bring noise and many people. There will be parties at night
with doors slamming and cars starting.
Chairman Ottenheimer asked if the entire section of the parking lot will be used when
there are other functions than golf going on.
Mr. Brimm stated the entire lot would not necessarily be used. If there is a banquet there
is no golf going on. The parking could possibly be blocked off closest to the residence
and will only be used when needed. During a typical golf day, most people will not be
parking in this section of the lot which is the furthest away. He also noted they have a
significant commitment to landscaping restoration.
Commissioner Feldgreber asked if 29 spaces could be taken off that section, as only 226
spaces are necessary. He asked if the 29 spaces could be taken off that section and the lot
could be a little farther from the residence.
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 6
Mr. Brimm stated they wanted to get as much parking on the site as they could so they
would not have to come back and add any more for cost considerations. He noted they
have tried to plan for a large number of golfers and an afternoon event at the same time.
There being no further comments or questions from anyone else present, Chairman
Ottenheimer closed the public hearing at 8:35 p.m.
Respectfully submitted,
Fay Rubin, Recording Secretary
APPROVED BY:
LESTER OTTENHEIMER, Chair
Buffalo Grove Plan Commission-Public Hearing-December 6, 2000-Page 7
1/3/2001
ORDINANCE NO. 2001 -
AN ORDINANCE APPROVING AN AMENDMENT TO A
SPECIAL USE IN THE R-8 MULTIPLE FAMILY DWELLING DISTRICT
VILLAGE OF BUFFALO GROVE,
COOK AND LAKE COUNTIES, ILLINOIS
ARBORETUM GOLF COURSE
CLUBHOUSE AND MAINTENANCE FACILITY
401 Half Day Road (IL Route 22)
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the
Illinois Constitution of 1970; and,
WHEREAS,the real property legally described in EXHIBIT A ("Property') attached
hereto is zoned in the R-8 Multiple Family Dwelling District with a Special Use for a public golf
course and related facilities;
WHEREAS, the Village of Buffalo Grove is the Owner of the Property; and,
WHEREAS, the Village proposes to construct a new clubhouse to better serve the needs
of the community and to enhance the Arboretum facility; and,
WHEREAS,the Village has determined that a new maintenance facility is needed to replace
the existing maintenance facility to maintain and improve the efficiency of maintenance operations
at the Arboretum Golf Course; and,
WHEREAS, the Village proposes to remove the existing clubhouse and maintenance
facility and to construct a new clubhouse of approximately 26,116 square feet and a new
maintenance facility of approximately 11,785 square feet and to make related site improvements,
including expansion of the parking area pursuant to the following exhibits:
EXHIBIT A Legal Description
2
EXHIBIT B Preliminary Site Plan dated November 15, 2000 by Sente&Rubel
Architects
EXHIBIT C Preliminary Engineering Plan ("Proposed Site Plan") dated as last
revised November 22, 2000 by G&C Consultants
EXHIBIT D Tree Preservation and Removal Plan—West Portion (Sheet L-1 a)
dated November 14, 2000 by Mark Harrison, Registered Illinois
Landscape Architect
EXHIBIT E Tree Preservation and Removal Plan—East Portion (Sheet L-lb)
dated November 14, 2000 by Mark Harrison, Registered Illinois
Landscape Architect
EXHIBIT F Landscape Plan—West Portion (Sheet L-2a) dated November 14,
2000 by Mark Harrison, Registered Illinois Landscape Architect
EXHIBIT G Landscape Plan—East Portion (Sheet L-2b) dated November 14,
2000 by Mark Harrison, Registered Illinois Landscape Architect
EXHIBIT H Clubhouse Building Elevations dated as last revised November 15,
2000 by Sente&Rubel Architects
EXHIBIT I Clubhouse Building Floor Plans dated as last revised November
15, 2000 by Sente&Rubel Architects
EXHIBIT J Maintenance Building Elevations dated as last revised January 25,
2000 by Sente&Rubel Architects
EXHIBIT K Maintenance Building Floor Plans dated as last revised January 25,
2000 by Sente&Rubel Architects
EXHIBIT L Photometric Plot of Outdoor Lighting dated October 25, 2000 by
Sente&Rubel Architects
EXHIBIT M Clubhouse Building Exterior Materials specification sheet(8.5x11-
inch, color)by Sente&Rubel Architects
WHEREAS, notice of the public hearing concerning the petition for approval of
the amendment to the Special Use was given and the public hearing was held by the Buffalo
Grove Plan Commission; and,
3
WHEREAS, the Plan Commission determined that the criteria for a Special Use as set
forth in Section 17.28.040 of the Village Zoning Ordinance have been met and development of the
Property as proposed would be compatible with adjacent properties; and,
WHEREAS, the President and Board of Trustees after due and careful consideration have
concluded that the development of the Property on the terms and conditions herein set forth would
enable the Village to control development of the area and would serve the best interests of the
Village.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,
ILLINOIS:
Section 1. This ordinance is made pursuant to and in accordance with the Village
Zoning
Ordinance, Development Ordinance and the Village's Home Rule powers. The preceding whereas
clauses are hereby made a part of this Ordinance.
Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance
approving an amendment to the Special Use and Preliminary Plan for construction of a new
clubhouse
and new maintenance facility and other site improvements, including expansion of the parking area
pursuant to EXHIBITS B through M for the Property legally described in EXHIBIT A attached
hereto.
Section 3. The Special Use is subject to the following conditions:
A. During removal of the existing buildings and construction of the new
clubhouse and maintenance facility and related site improvements, any
construction activity generating noise on the Property shall be limited to the
hours of 7:00 A.M. to 7:00 P.M. Monday through Friday and 8:00 A.M. to
7:00 P.M. on Saturday and Sunday.
B. Any changes or amendments to the plans approved herein are subject to
Village approval, and the Village will determine if additional public hearings
are necessary for proposed changes or amendments.
Section 4. This Ordinance shall be in full force and effect on and after its passage and
approval. This Ordinance shall not be codified.
AYES:
4
NAYES:
ABSENT:
PASSED:
APPROVED:
ATTEST: APPROVED:
Village Clerk ELLIOTT HARTSTEIN, Village President
5
EXHIBIT A
LEGAL DESCRIPTION
ARBORETUM GOLF COURSE
CLUBHOUSE AND MAINTENANCE FACILITY
401 HALF DAY ROAD
THAT PART OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 20,
TOWNSHIP 43 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN
DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE WOODLANDS AT FIORE UNIT 13
SUBDIVISION, ACCORDING TO THE PLAT RECORDED FEBRUARY 24, 1989 AS
DOCUMENT 2768325, SAID POINT BEING 310.33 FEET SOUTH OF THE NORTHWEST
CORNER OF SAID EAST HALF AND 54.00 FEET EAST OF THE WEST LINE OF SAID EAST
HALF (AS MEASURED ALONG OR AT RIGHT ANGLES TO SAID WEST LINE), SAID POINT
ALSO BEING ON THE EAST RIGHT-OF-WAY LINE OF BUFFALO GROVE ROAD AS
DEDICATED PER DOCUMENT 2560832; THENCE NORTH 82°25'10" EAST A DISTANCE OF
334.90 FEET; THENCE SOUTH 14°24'45" EAST A DISTANCE OF 80.52 FEET; THENCE
SOUTH 47035'03" EAST A DISTANCE OF 111.13 FEET; THENCE SOUTH 27029'38" WEST
A DISTANCE OF 80.06 FEET; THENCE SOUTH 57028'52" EAST A DISTANCE OF 111.52
FEET; THENCE S77009'32" EAST A DISTANCE OF 506.07 FEET; THENCE N14059'55" EAST
A DISTANCE OF 141.98 FEET; THENCE NORTH 44050'06" EAST A DISTANCE OF 148.21
FEET; THENCE NORTHWEST ALONG A CURVE CONCAVE NORTHERLY, HAVING A
RADIUS OF 1100.00 FEET AND AN ARC DISTANCE OF 161.09 FEET (CHORD BEARING
NORTH 65028'27" WEST); THENCE NORTH 61016'43" WEST A DISTANCE OF 420.24 FEET;
THENCE NORTHWEST ALONG A CURVE CONCAVE SOUTHERLY, HAVING A RADIUS
OF 766.00 FEET AND AN ARC DISTANCE OF 387.29 FEET (CHORD BEARING NORTH
75045'47" WEST); THENCE SOUTH 89045'10" WEST A DISTANCE OF 239.55 FEET; THENCE
SOUTH 00001'52" EAST A DISTANCE OF 252.00 FEET, TO THE POINT OF BEGINNING IN
LAKE COUNTY, ILLINOIS.
EOCASIOH MAP
Proposed Arboretum Clubhouse and Maintenance Building
DE Corner of Half Day Road and Buffalo Grove Road
A Sites
B
o 0 o A 2870 2871 NN N20
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280
290
500 B3
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Half Day Rd 310
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Mo 1nteno noe 300
Bullding A�
Twin Droves 401
Junior High y
p 541- Proposed
2600 2540- 2547 Clubhouse (�
2546 .
O 2533-
2534- 2539 R8* 349-
R1* 5 2536 2524- 355 357
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0 2530 2531 345
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485 73- 469
Board Agenda Item Submittal xII-c
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Resolution No.2001- Approving Phase I Addendum and Public Meeting Presentation Engineering Services for
he Implementation of the Deerfield Parkway(Illinois Route 83 To Weiland Road)Street Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
12/13/2000 01/08/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
In order to proceed with the initial stage of the implementation of the Deerfield Parkway (Illinois
Route 83 to Weiland Road)improvement, in accordance with the discussion at the Village
Board's November 6, 2000 meeting, I would recommend that the Village Board approve the
attached resolution entitled "A Resolution Approving Phase I Addendum and Public Meeting
Presentation Engineering Services for the Implementation of the Deerfield Parkway (Illinois
Route 83 to Weiland Road) Street Improvement" at their next regular meeting scheduled for
January 8, 2001.
If you have any questions concerning this matter, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
El
1200res.pdf
El
ctpes00.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Resolution No. 2001-
A Resolution Approving Phase I Addendum and Public Meeting Presentation
Engineering Services for the Implementation of the Deerfield Parkway (Illinois Route 83
To Weiland Road) Street Improvement
WHEREAS, the completion of the preliminary studies and preparation of
presentation materials for a public meeting is desired for the implementation of the
Deerfield Parkway (Illinois Route 83 to Weiland Road) Street Improvement; and,
WHEREAS, consulting engineering services are required in order to
thoroughly address these activities;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND
LAKE COUNTIES, ILLINOIS, as follows:
Section 1. The letter agreement from Civiltech Engineering, Inc., RE:
"Proposal for Professional Engineering Services, Phase I Addendum, Deerfield Parkway
—IL. 83 to Weiland Road" dated December 6, 2000 is hereby approved.
Section 2. The Village Manager is authorized and directed to execute
the agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: , 2000.
APPROVED: , 2000.
APPROVED:
Village President
ATTEST:
Village Clerk
G:\PWDIRGRP\LHC\DRFLDPKWY\1200res.doc
CIVI LTECH
ENGINEERING, INC.
December 6, 2000
_
Mr. Gregory P. Boysen, P.E.
Director of Public Works
Village of Buffalo Grove 1
51 Raupp Boulevard
Buffalo Grove, Illinois 60090 PUBLIC WORKS
Reference: Proposal for Professional Engineering Services
Phase I Addendum
Deerfield Parkway - IL 83 to Weiland Road
Der Mr. Bo sen:
Dear y
Following is a revised fee estimate for preparing an addendum to the Project Development Report
(PDR) for the Busch Road (Deerfield Parkway) Improvement. This will include updating the
necessary portions of the PDR in addition to submitting new Clearinghouse forms. Based our
field review and recent comments received from Lake County Division of Transportation, three
Intersection Design Studies will need to be updated. Buffalo Grove Road, Highland Grove Drive
and Weiland Road. The existing geometry at the IL Route 83 intersection matches the geometry
proposed in the PDR. Also included are the work items necessary for holding a Public
Information Meeting for the project.
Following is our scope of services and estimated fee for the work.
1. SCOPE OF SERVICES
1. Data Collection/Early Coordination - Obtain A.M. and P.M. peak hour turning
movement. traffic counts at the Buffalo Grove Road, Highland Grove Drive and Weiland
Road intersections with Deerfield Parkway. Obtain 2020 Average Daily Traffic
projections for Deerfield Parkway, Buffalo Grove Road, Highland Grove Drive and
Weiland Road from the Chicago Area Transportation Study (CATS). Also obtain 3 most
recent years of accident data from the Buffalo Grove Police Department for Deerfield
Parkway between IL Route 83 and Weiland Road.
Prepare State and Sub-state Clearinghouse Forms and exhibits for submittal by the Village
to the appropriate agencies.
2. Accident Analysis - Reduce accident data and prepare collision diagrams for the
Deerfield Parkway intersections with Buffalo Grove Road and Weiland Road. Prepare a
revised accident analysis.
500 PARK BOULEVARD • SUITE 250 • ITASCA, ILLINOIS 60143 • (630) 773-3900 • FAX (630) 773-3975
30 N. LASALLE STREET • SUITE 1402 • CHICAGO, ILLINOIS 60602 • (312) 726-5910 • FAX (312) 726-5911
," ow.ww,.ww.w.w.w.w..w ww;"w.'w""'w„ w... awm oowowow✓wuwawew mmuuwwrr✓uroaawWu.w r r r « wwwrwwwrw ruanruaua m aNa r o o r r �� , ,,,.� ,,,,,,,.
Mr.Gregor} P. Bovwn, P.E.
Proposal for PDR Addendum
Page 2 of.)
3. Traffic Analysis/Intersection Design Study - Develop 2020 peak hour turning
nvovement volumes and perform intersection capacity analyses for both the A.M. and P.M.
peak hours for the Buffalo Grove Road, Highland Grove Drive and Weiland Road
intersections with Deerfield Parkway. Develop revised intersection geometry, if required,
and prepare Intersection Design Studies for 2020 traffic data for each intersection.
4. Public Information Meeting - This includes the necessary work items to prepare for and
hold a public Information Meeting for the project. Both a public meeting notice and a
draft invitation letter will be prepared for use by the Village. The exhibit preparation will
require obtaining current aerial photography for Deerfield Parkway between IL Route 83
and Weiland Road for use as a base sheet for meeting exhibits. The Phase I addendum
only required redrawing the signalized intersections along Deerfield Parkway. For the
meeting exhibits, it will also be necessary to reproduce the geometry proposed in the
original Phase I report for the improvement between those intersections. Typical cross
section, traffic and accident summary exhibits will also be prepared. Finally, this work
item includes preparation of the presentation for the meeting, holding the meeting and
preparing a disposition of comments.
5. Addendum to Project Development Report - Prepare a summary report for the
additional analyses and changes to the original Project Development Report. Request
concurrence and approval of the these changes.
If. NIANHOUR AND FEE ESTIMATE
The manhour and fee estimate for these services is as follows:
Item Description Manhours Direct Costs
1 Data Collection/Early Coordination 51 $ 80
2 Accident Analysis 18 0
3 Traffic Analysis/IDS 120 0
4 Public Information Meeting 152 200
5 Addendum to PDR 20 0
Total 361 $ 280
Fee Estimate:
361 hrs. X $25.00 (Avg. Hrly. Rate) x 2.65 = $ 23,916
Direct Costs= 280
Total = $ 24,196
M r. G regor} P. Boi sen,P.E.
Proposal for PDR Addendum
Page 3 of 3
We thank you for the opportunity to submit this proposal. If it is acceptable, please execute
below and return a signed copy to us.
Very truly yours,
CIVILTECH ENGINEERING, INC.
1�6:6�M�11)71-lov,
Kathleen M. Meyerkord, P.E.
Approved By:
Title:
Date:
Board Agenda Item Submittal xII-D
Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni
Agenda Item Title:
Resolution No.2001 -_Approving Grant Agreement No.01-123011 between the Village of Buffalo Grove and the
Illinois Department of Commerce and Community Affairs-$100,000 for the Public Works Garage Expansion Project.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/03/2001 01/08/2001 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
As part of the Illinois First Program,the Village received a grant in the amount of$100,000. The project
will allow the Buffalo Grove Public Works Department to by expand the garage and operate more
efficiently . The severe overcrowding of equipment and storage will be reduced by allowing quicker
access to needed tools and equipment during both routine and emergency response operations. Grant
funds will be used to fund a portion of the architectural fees, excavation, construction of the structure and
installation of various utility systems.
The attached Resolution seeks approval of the Grant Agreement between the Village and the Illinois
Dept. of Commerce &Community Affairs for the Public Works Garage Expansion Project.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
El
PWGarageAgrmt.pc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
STATE OF ILLINOIS
DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS
Notice of Grant Award No. 01-123011
LEGISLATIVE ADD ONS
This Grant Agreement (hereinafter referred to as the "Agreement")
is entered into between the Illinois Department of Commerce and
Community Affairs (hereinafter referred to as the "Department") and
Village of Buffalo Grove
(hereinafter referred to as the "Grantee) " . Subject to terms and
conditions of this Agreement, the Department agrees to provide a
Grant in an amount not to exceed $100, 000 . 00 to the Grantee .
Subject to the execution of this Agreement by both parties,
the Grantee is hereby authorized to incur costs against this
Agreement from the beginning date of 07/01/2000 through the ending
date of 06/30/2002 . The Grantee hereby agrees to use the funds
provided under the Agreement for the purposes set forth herein and
agrees to comply with all terms of this Agreement .
This Agreement includes the following sections, all of which are
incorporated into and made part of this Agreement :
Part :
I . Budget
II . Special Grant Conditions
III . Scope of Work
IV. Program Terms and Conditions
V. General Provisions
VI . Required Certifications
Under penalties of perjury, the undersigned certifies that the name,
taxpayer information number and legal status listed below are correct .
If you are an individual, enter your name and SSN as it appears on your
Social Security Card. If completing this certification for a sole
proprietorship, enter the owner' s name followed by the name of the
business and the owner' s SSN. For all other entities, enter the name
of the entity (as used to apply for the entity' s EIN) and the EIN.
Name : Village of Buffalo Grove
Taxpayer Identification Number:
SSN/EIN: 362525051
12/07/2000 15 :39 :44 - 1 -
Legal Status (check one) :
Individual X Government entity
Owner of sole proprietorship Nonresident alien individual
Partnership Estate or legal trust
Tax-exempt hospital or Foreign corporation
extended care facility partnership estate or trust
Corporation providing or Other - not-for-profit
billing medical and/or organization:
health care services
Corporation NOT providing or Other:
billing medical and/or
health care services
The Grantee acknowledges that the individual signing below is authorized
to execute this Agreement and that such signature constitutes the
acceptance of this Agreement .
GRANTEE:
Village of Buffalo Grove
By: Elliott Hartstein
(Signature) Print or Type
STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND COMMUNITY AFFAIRS
By:
Pam McDonough, Director Date
Grantee Address : Please indicate any changes below
50 Raupp Blvd
Buffalo Grove, IL 60089-2196
Chief Exec : Elliott Hartstein
Phone : (847) 459 - 2525
The following is designated as administrator for the Grantee :
William R. Balling, Village Mgr. Ghida Sahyouni, Asst. Village Mgr.
Chief Exec :
Phone:
12/07/2000 15 :39 :44 - 2 -
CHECKLIST
Before returning your signed grant agreement, please double-check the following items
to assure completion:
Verify the Grantee's correct federal taxpayer identification number (FEIN) on page
1 of the Notice of Grant Award.
Verify the Grantee's correct legal/business status in the appropriate blanks on
page 2 of the Notice of Grant Award.
The authorized official named on page 2 of the Notice of Grant Award must sign
the grant agreement. (if you have any questions about this, please call DCCA
before proceeding.)
Make any necessary corrections to the Grantee's address on page 2 of the Notice
of Grant Award.
Fill in the name, phone number, and address (if different from the Grantee's
address) for the administrator/project manager, on page 2 of the Notice of Grant
Award.
If the Grantee is not a government entity, the Reporting Requirements in Part II,
Section 2.5 (a) require that you provide "authenticating documentation" at the
time you return the grant agreement to DCCA. (If you have any questions about
what constitutes "authenticating documentation," please call DCCA before
proceeding.)
The same authorized official must sign the acknowledgment on the last page of
Part II.
Review Part VI, Section 6.6 (Drugfree Workplace Act) carefully and mark the
statement with an "X" as it relates to the Grantee.
Remove the reporting forms and retain them for your future use.
Return the signed Notice of Grant Award and Parts I through VI and Exhibit I to
your DCCA Contact:
Susan Boggs
Illinois Department of Commerce and Community Affairs
620 East Adams
Springfield, IL 62701.1696
217/782-5346
PART I
BUDGET
Village of Buffalo Grove
Budget Item State Grant
Architectural Servicesplans andspecs $10,000
Excavation $5,547
Paving $3,431
Concrete $15,923
Masonry $6,830
Structural and Miscellaneous Steel $8,908
Carpentry $12,455
Roof in $2,840
Painting $1,863
Fire Protection $1,899
Plumbing $2,304
HVAC $7,886
Electrical $20,114
Total $100,000
PART II-A2
SPECIAL GRANT CONDITIONS
(GOVERNMENTAL ENTITIES)
(Construction)
2.1 AUDIT REQUIREMENTS.
_ The Grantee is required to have an audit conducted as provided in Part V,
Section 5.4C, Audit Requirements. The audit must include a Revenue
(Receipt) and Expenditure Statement comparing budgeted amounts with
actual for this grant. The audit must also include a compliance component
that covers, at a minimum, the following items:
• did the Grantee complete the activities described in the Scope of Work
(Part III) within the grant term
• did the Grantee obtain prior written approvals from the Department for
material changes from the performance of the activities described in the
Scope of Work (Part III)
• did the Grantee expend grant funds within the grant period specified in the
Notice of Grant Award
• did the Grantee adhere to the grant Budget (Part 1); if not, variances
should be identified
• did the Grantee obtain prior written approvals from the Department for any
material variances in its expenditure of grant funds
• did the Grantee adequately account for receipts and expenditures of grant
funds
• if applicable, did the Grantee return grant funds to the Department in
accordance with the provisions of the Grant Agreement
• are amounts reported in the Grantee's close-out package traceable to its
general ledger
The Grantee is not required to have an audit conducted as a condition of this
Grant Agreement; however, if the Grantee receives during the term of this
Grant Agreement (or has previously received), additional grants from the State
of Illinois for the project described in Part III hereof, the Department may
require the Grantee to have an audit conducted as provided in Part V, Section
5.4C(a)(iv) hereof.
2.2 PROJECTS REQUIRING EXTERNAL SIGN-OFFS.
(a) Pursuant to applicable statute(s), this grant requires sign-off by the following
State agency(ies). The status of the sign-off is indicated as of the date the grant is
sent to the Grantee for execution:
AGENCY SIGN-OFF SIGN-OFF
RE
CEI D OUTSTANDING
Illinois Historic Preservation Agency _
Illinois Dept. of Agriculture _
Illinois Dept. of Natural Resources
NONE APPLICABLE
While any external sign-off is outstanding, the provisions of Exhibit 1 apply with respect
to the disbursement of funds under this grant.
NOTE: The fact that a sign-off has been received in no way relieves the Grantee of its
obligation to comply with any conditions or requirements conveyed by the applicable
agency(ies) in conjunction with the issuance of the sign-off for the project funded
under this Agreement.
(b) For projects subject to review by the Illinois Environmental Protection Agency, the
Grantee must, prior to construction, obtain a construction permit or "authorization to
construct" from the IEPA pursuant to the provisions of the Environmental Protection Act,
415 ILCS 5/1 et seq.
2.3 PAYMENT PROVISIONS: PRIOR INCURRED COSTS.
7X Bond Fund Projects: The Department shall authorize the State
Comptroller's Office to disburse up to 50 percent of the grant funds upon
execution of this Agreement. Disbursement of the balance of the grant
funds shall be authorized in reimbursement of costs incurred and certified
in the Quarterly Expense Reports submitted by the Grantee to the
Department as described in Section 2.5.
Non-Bond Fund Projects: percent %) of the grant award
will be authorized for disbursement upon the Department's execution of
this Agreement. If the amount set forth herein is less than 100% of the
grant award, the disbursement schedule for the balance of the grant award
is attached hereto as Exhibit 3.
NOTE: If external sign-offs are indicated in Section 2.2, above, disbursement of grant
funds (whether advance or scheduled) are subject to the restrictions set forth in Exhibit
1. Upon receipt of all required sign-offs, the Department's Accounting Division will be
notified to disburse grant funds in accordance with the disbursement method indicated
herein.
Note: The Department reserves the right to adjust the disbursement schedule set forth
above. Reimbursement of costs incurred by the Grantee prior to the Beginning Date
specified in the Notice of Grant Award requires the approval of the Department. Such
costs must be clearly identified in Part I hereof.
2.4 PROJECT COMPLETION DATE. Notwithstanding the end date stated in the
Notice of Grant Award, the project shall be deemed complete when all activities
described in Part III hereof have been fully performed and grant funds have been
expended or legally obligated by the Grantee for such activities pursuant to Parts I and
III hereof. Grantee shall notify the Department of the Project Completion Date through
the submittal of the Final Report described in Section 2.5 below.
2.5 REPORTING REQUIREMENTS. In addition to any other documents specified in
this Agreement, the Grantee must submit the following reports and information in
accordance with the provisions hereof.
(a) Status/Expense Reports. Grantee shall submit status/expense reports as
indicated below.
Quarterly Expense Reports: The Grantee shall submit Quarterly Expense
Reports in the format provided by the Department. Reports shall be
submitted quarterly (on a calendar basis) through the Project Completion
Date.
Final Reports: Grantee shall submit a Final Status Report and a Final
Expense Report, in the format provided by the Department. The Final
Reports are due no later than 30 days following the Project Completion
Date.
(b) Close-out Report. Notwithstanding anything to the contrary in Section 5.4
hereof, the Close-out report described therein is due upon the earlier of 45 days from the
Project Completion Date or 45 days following the Grant End date stated in the Notice of
Grant Award.
(c) Additional Information. Upon request by the Department, the Grantee shall,
within 10 business days of its receipt of such a request, submit additional written
reports regarding the project, including, but not limited to, materials sufficient to
document information provided by the Grantee.
(d) Submittal of Reports. Submittal of reports and documentation required under
Section 2.5 should be submitted to the individual identified in Exhibit 2 hereto.
2.6 FUNDING LIMITATIONS/RESTRICTIONS. The Grantee hereby expressly
acknowledges and agrees to the following provisions:
(a) The grant awarded pursuant to this Agreement is a one-time award. The State is
not obligated to provide funding in subsequent State of Illinois fiscal years for the
project funded by this grant.
(b) Funding provided under this Agreement will not be used for sectarian purposes.
(c) Without the express written consent of the Department, no grant funds nor property
purchased with grant funds may be disbursed or conveyed respectively, to, on behalf of,
or for the benefit of, any registered lobbyist or family member of such lobbyist, as the
term is defined in the Lobbyist Registration Act (25 ILCS 170/1 etseq.).
2.7 OPPORTUNITIES FOR MINORITY FEMALE AND DISABLED PERSONS. Grantee
shall use good faith efforts to recruit, develop and extend employment and contracting
opportunities to women, minorities, and disabled persons from funds received under
this grant. Nothing herein shall be deemed to modify or negate any requirement of the
Business Enterprise for Minorities, Females and Persons with Disabilities Act (30 ILCS
575/1) or any other provision of this Grant Agreement.
2.8 MULTIPLE GRANT AWARDS. If the Grantee was previously awarded a grant by
the Department to fund the project described in Part III hereof, the Department may,
pursuant to Section 5.7(c), unilaterally revise Parts I and III of the previously executed
Grant Agreement to accurately reflect all project activities and the multiple funding
sources therefor. If the Grantee receives additional grants to fund the project described
in Part III hereof subsequent to the execution of this Agreement, Parts I and III for said
grant(s) will be developed to reflect all project activities and the multiple funding
sources therefor.
2.9 FUNDING ACKNOWLEDGMENT. If requested by the Department, the Grantee
shall post signs at the project site or affix signs/decals to equipment purchased with
grant funds, which acknowledge the State as providing funds for the project. Signs not
provided by the Department must be approved by the Department prior to posting.
2.10 TERMINATION FOR CAUSE. Grantee's failure to comply with any of the terms
set forth in this Grant Agreement, shall be a sufficient basis to suspend or terminate this
Agreement and seek recovery of all grant funds disbursed to the Grantee. A failure to
comply with the terms of this Grant Agreement shall also be a sufficient basis to
suspend or terminate any other grant(s) issued to the Grantee by the Department and
to reject future grant requests for the Grantee.
2.11 FEDERAL STATE AND LOCAL LAWS. The Grantee is required to comply with all
federal, state and local laws, including but not limited to the filing of any and all
applicable tax returns. In the event that a Grantee is delinquent in filing and/or paying
any federal, state and/or local taxes, the Department shall disburse grant funds only if
the Grantee enters into an installment payment agreement with said tax authority and
remains in good standing therewith. Grantee is required to tender a copy of any such
installment payment agreement to the Department. In no event may Grantee utilize
grant funds to discharge outstanding tax liabilities. The execution of this Grant
Agreement by the Grantee is its certification that it is current as to the filing and
payment of any federal, state and/or local taxes applicable to Grantee.
THE UNDERSIGNED IS AUTHORIZED ON BEHALF OF GRANTEE TO, AND HEREBY DOES,
SPECIFICALLY ACKNOWLEDGE AND AGREE TO COMPLY WITH ALL SPECIAL GRANT
CONDITIONS REFERENCED HEREIN.
BY: Elliott Hartstein
TITLE: Village President
DATE: December 28 , 2000
EXHIBIT 1
The Project described in Part III and funded under this Grant Agreement, is subject to
review by the external agency(ies) indicated in Section 2.2 hereof. Grantee must comply
with requirements established by said agency(ies) relative to their respective reviews.
Any requirements communicated to the Department shall be incorporated into this
Agreement as follows: (1) as an attachment to this Exhibit 1 at the time of grant
execution; or (il) if received from the applicable agency(ies) subsequent to execution,
as an addendum to this Agreement. The Grantee is contractually obligated to comply
with such requirements.
Grantee is responsible for coordinating directly with the applicable external agency(ies)
relative to said reviews. Except as specifically provided below, the Department's
obligation to disburse funds under this Grant Agreement is contingent upon notification
by the applicable agency(ies) that all requirements applicable to the Project have been
satisfied. Upon receipt of said notification, disbursement of the grant_ funds shall be
authorized in accordance with the provisions of Section 2.3 hereof.
Prior to notification of compliance by the applicable-external agency(ies), the Grantee
may request disbursement of funds only for the following purposes: administrative,
contractual, legal, engineering, or architectural costs incurred which are necessary to
allow for compliance by the Grantee of requirements established by the external
agency(ies). FUNDS WILL NOT BE DISBURSED FOR LAND ACQUISITION OR ANY
TYPE OF CONSTRUCTION OR OTHER ACTIVITY WHICH PHYSICALLY IMPACTS THE
PROJECT SITE PRIOR TO RECEIPT BY THE DEPARTMENT OF THE REQUIRED
NOTIFICATION FROM ALL APPLICABLE AGENCIES.
EXHIBIT 2 - REPORT SUBMITTAL.
Please submit your documents to:
❑ Ruth Ann Alinger
Susan Boggs
❑ Duane Brusnighan
❑ Amy Dannenberger
O Mary Feagans
❑ Dan Fultz
❑ Bridgette Heard
❑ Kirk Kumerow
❑ Carla Needham
❑ Melissa Pantier
❑ Jim Reed
❑ Stacey Rieger
❑ Kathy Rudolph
❑ Paula Vehovic
❑ Blake Wood
At the following address:
Illinois Department of Commerce and Community Affairs
Illinois FIRST Grant Unit
620 East Adams Street, 5th Floor
Springfield, IL 62701.1696
}
Retain this page and all reporting forms for submittal for the appropriate reporting
period.
PART III
SCOPE OF WORK
Village of Buffalo Grove
Section 1. Public Benefit
The Grantee is a governmental entity. This project will allow the Buffalo Grove Public
Works Department to operate more efficiently by expanding the garage. The severe
overcrowding of the current Public Works garage with seasonal storage items will be
reduced allowing quicker access to needed tools and equipment during both routine and
emergency response operations. Grant funds will be used to fund a portion of the
architectural fees, excavation, construction of the structure and installation of various
utility systems.
44,000 people will benefit from this project.
Section 2. Grant Tasks
The Grantee will use Grant funds in accordance with Part I, Budget.
PART IV
TERMS AND CONDITIONS GOVERNING GRANT
(Governmental Entities)
4.1 APPLICABLE TIME LIMITATIONS.
(i) Completion of Performance. All activities described in Part III hereof, which are
chargeable to grant funds provided by this Agreement, must be completed by the grant
period end date set forth in the Notice of Grant Award.
(ii) Expenditure of Grant Funds. All grant funds provided under this Agreement must
be expended or legally obligated by the grant end date set forth in the Notice of Grant
Award. Grant funds not expended by the grant end date must be returned to the
Department in accordance with directions provided by the Department.
4.2 INTEREST ON GRANT FUNDS. Any interest earned on grant funds provided under
this Agreement must be accounted for and returned to the Department in accordance
with the directions provided by the Department. Notwithstanding, the Grantee may be
allowed to retain interest earned on grant funds awarded under this Agreement,
provided that all of the following requirements are satisfied:
(1) All interest earned must be accounted for and reported to the Department in the
Grantee Close-Out Report in described in Section 5.4(B) herein.
(ii) Interest may only be expended for activities which the Department determines are
consistent with the Appropriation authorizing the funding for this grant; and
(iii) The Grantee must submit any request to retain interest in writing to the
Department's Office of the General Counsel. The Grantee must state the basis for the
request, describe the activities on which interest will be expended and acknowledge its
agreement to comply with the provisions of Section 4.2 hereof.
The Department will notify the Grantee in writing of its approval or disapproval of the
request to retain interest.
4.3 REFUNDS TO THE DEPARTMENT. Any refunds (unliquidated grant balance,
interest earned on grant funds, or ineligible/improper grant expenditures) due the
Department shall be remitted by the Grantee upon demand and pursuant to instructions
issued by the Department.
4.4 BUDGET/SCOPE OF WORK MODIFICATIONS.
(i) Grant Budget (Part 1). The Grantee must obtain prior written approval from the
Department for any expenditures which materially vary from the expenditures set forth in
Part I hereof. For purposes of this Agreement, "materially vary" means any variance
within the line items set forth in Part I which exceeds 10% of the amount established
for that line item or any line item added or substituted for a line item in Part I hereof.
(ii) Scope of Work (Part III). The Grantee must obtain prior written approval from
the Department before changing any of the activities specified in Part III which are
chargeable to this grant. Any revision to Part III which results in the performance of
activities by the Grantee which are inconsistent with the purpose set forth in the
Appropriation authorizing the grant awarded under this Agreement are not permissible.
4.5 FISCAL RECORDING/REPORTING REQUIREMENTS. The Grantee is accountable
for all funds disbursed under this grant. The Grantee's financial management system
shall be structured to provide for accurate, current, and complete disclosure of the
expenditure of all funds provided under this Agreement. The Grantee shall maintain
effective control and accountability over all funds disbursed and equipment, property, or
other assets acquired with grant funds. The Grantee shall keep records sufficient to
permit the tracing of funds to a level of expenditure adequate to insure that funds have
been expended in accordance with the terms of this Agreement.
4.6 GRANT DELIVERABLES. The Grantee will submit the following Grant deliverables
in accordance with the Grant Agreement provisions referenced herein:
(1) Project Status and Expense Reports (Section 2.5)
(ii) Financial Close-out Package (Section 5.413); and
(iii) Audit (if applicable) (Section 2.1 and Section 5.4C).
4.7 PROCUREMENT OF CONSTRUCTION AND PROFESSIONAL SERVICES:
ACQUISITION OF EQUIPMENT OR LAND. The Grantee shall procure all construction
and professional services, and acquire land, equipment and materials financed in whole
or in part with grant funds provided hereunder, through written, contractual
agreement(s), which specify the rights and obligations of both parties relevant to the
specified transaction.
4.8 DUE DILIGENCE IN EXPENDITURE OF FUNDS. Grantee shall ensure that grant
funds are expended in accordance with the following principles:
(i) Grant expenditures should be made in accordance with generally accepted sound
business practices, arms length bargaining, applicable Federal and State laws and
regulations, and the terms and conditions of this Agreement;
(ii) Grant expenditures should not exceed the amount which would be incurred by a
prudent person under the circumstances prevailing at the time the decision is made to
incur the costs; and
(iii) Grant expenditures should be consistent with generally accepted accounting
principles.
4.9 LEGAL COMPLIANCE. In addition to complying with the statutes and regulations
specifically referenced in this Agreement, the Grantee is responsible for determining the
applicability of and complying with any other laws, regulations, ordinances, etc., which
govern the Grantee's performance of the activities described in Part III hereof, including,
but not limited to purchasing/procurement rules, the Prevailing Wage Act (820 ILCS
130/0.01 et seq.) and the Interagency Wetlands Policy Act (20 ILCS 830/1 et. seq.).
PART V
GENERAL PROVISIONS
5.1 GRANTEE AUTHORITY: INDEPENDENCE OF GRANTEE PERSONNEL: GRANTOR
AUTHORITY: GOVERNING LAW.
A. Grantee Authority. The Grantee warrants that it is the real party in interest to this
Agreement, that it is not acting for or on behalf of an undisclosed party, and that it possesses
legal authority to apply for this grant and to execute the proposed program or project
described in Part III hereof. Grantee's execution of this Agreement shall serve as its
attestation that Grantee has read, understands and agrees to all provisions of this Agreement
and to be bound thereby. Grantee further acknowledges that the individual executing this
agreement is authorized to do so on Grantee's behalf.
B. Independence of Grantee Personnel. All technical, clerical, and other personnel
necessary for the performance required by this Agreement shall be employed, or contracted
with, by Grantee, and shall in all respects be subject to the rules and regulations of Grantee
governing its employees. Neither Grantee nor its personnel shall be considered to be the
agents or employees of the Department.
C. Grantor Authority. The Department and its payroll employees, when acting pursuant to
this Agreement, are acting as State officials in their official capacity and not personally or as
the agents of others.
D. Governing Law. This Grant is awarded in the State of Illinois for execution within the
State of Illinois. This Agreement shall be governed by and construed according to Illinois law
as that law would be interpreted by an Illinois Court. Where there is no Illinois law on a
particular subject or issue, then the applicable law will be applied as it would be if interpreted
and applied by an Illinois court.
5.2 SCOPE OF WORK. In consideration for the grant funds to be provided by the
Department, the Grantee agrees to perform the project described in Part III hereof and to
prepare and submit to the Department the reports and other deliverables described in this
Agreement.
5.3 FISCAL RESPONSIBILITIES.
A. Non Rpropriation Clause. Payments pursuant to this Agreement are subject to the
availability of applicable Federal and State funding from the Department and their
appropriation and authorized expenditure under state law. Obligations of the State will cease
immediately without penalty or liability of further payment being required if in any fiscal year
that this Agreement is in effect the Illinois General Assembly or Federal funding source fails to
appropriate or otherwise make available sufficient funds for this grant. .
The Grantee hereby is given actual knowledge of the fact that pursuant to the State Finance
Act, 30 ILCS 105/30, payments under this grant are contingent upon there existing a valid
appropriation therefor and that no officer shall contract any indebtedness on behalf of the
State, or assume to bind the State in an amount in excess of the money appropriated, unless
expressly authorized by law. If this is a multiyear grant, it is void by operation of law if the
Department fails to obtain the requisite appropriation to pay the grant in any year in which
this Agreement is in effect.
B. Total Amount of Grant Limited. The Grantee expressly understands and agrees that the
total financial obligation of the Department under this Agreement shall not exceed the total
grant amount set forth on the Notice of Grant Award and the Grantee agrees expressly to fully
complete the Scope of Work specified in this Agreement and all other obligations under this
Agreement within the stated total consideration.
C. Delivery of Grantee Payments. Payment to the Grantee under this Agreement shall be
made payable in the name of the Grantee and sent to the person and place specified in the
Notice of Grant Award. The Grantee may change the person to whom payments are sent, or
the place to which payments are sent by written notice to the Department signed by the
Grantee. No such change or payment notice shall be binding upon the Department until ten
(10) business days after actual receipt.
5.4 RECORDS RETENTION AND ACCESS TO RECORDS• PROJECT CLOSEOUT:
ACCOUNTING• AND AUDIT REQUIREMENTS.
A. Records Retention. The Grantee is accountable for all funds received under this
Agreement and shall maintain, for a minimum of three (3) years following the later of the
expiration or termination of this Agreement, adequate books, records, and supporting
documents to verify the amount, recipients and uses of all disbursements of funds passing in
conjunction with this Agreement. This Agreement and all books, records and supporting
documents related hereto shall be available for inspection and audit by the Department, the
Auditor General of the State of Illinois, or any of their duly authorized representatives, and the
Grantee agrees to cooperate fully with any audit conducted by the Auditor General or the
Department. Grantee agrees to provide full access to all relevant materials and to provide
copies of same upon request. Failure to maintain books, records and supporting documents
required by this Section 5.4 shall establish a presumption in favor of the Department for the
recovery of any funds paid by the Department under this Agreement for which adequate
books, records and supporting documentation are not available to support their purported
disbursement.
If any of the services to be performed under this Agreement are subcontracted, the Grantee
shall include in all subcontracts covering such services, a provision that the Department and
the Auditor General of the.State of Illinois, or any of.their duly authorized representatives, will
have full access to and the right to examine any pertinent books, documents, papers and
records of any such subcontractor involving transactions related to this Agreement for a
period of three (3) years from the later of the expiration or termination of this Agreement.
B. Grant Closeout. In addition to any other reporting requirements specified in this
Agreement, the Grantee shall complete and submit a final Grant Closeout Report on forms
provided by the Department, within time limits established by the Department, after the
expiration or termination of this Agreement. The Grantee must report on the expenditure of
grant funds provided by the State, and if applicable, the Grantee's required matching funds.
The Grantee is responsible for taking the necessary steps to correct any deficiencies disclosed
by such Grant Closeout Report, including such action as the Department, based on its review
of the Grant Closeout Report, may direct.
In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 705/1 et seq., the Grantee
must, within 45 days of the expiration or termination of this Agreement, refund to the
Department, any balance of funds which is unobligated at the end of the Grant term specified
in the Notice of Grant Award. For purposes of preparation of grant closeout forms, the
determination of allowable expenditures and excess grant funds shall be based on the premise
that the total Grantee compensation under this Agreement shall not exceed the amount
specified in the Notice of Grant Award.
C. Audit Requirements. If required by Part II of this Grant Agreement, the Grantee shall be
required to have an audit conducted in accordance with the following terms:
a. State Audit Requirements:
(i) The audit shall be conducted by a certified public accountant who is licensed by
the State of Illinois to conduct an audit in accordance with Generally Accepted
Auditing Standards.
(ii) Grant funds shall be included in the Grantee's annual audit, unless the
Department authorizes the Grantee to have a grant-specific audit conducted.
(iii) Upon completion of an audit, an audit report shall be issued and the Grantee
shall provide the Department with a copy of such audit report.
(iv) The Grantee shall provide the Department with a copy of an audit report within 30
days of the Grantee's receipt of such audit report, but in no event later than nine
months following the end of the period for which the audit was performed. The
Grantee shall send the audit report to the Department at the following address:
Illinois Department of Commerce and Community Affairs
Division of Audits
620 East Adams
Springfield, IL 62701
D. Worker's Compensation Insurance, Social Security. Retirement and Health Insurance
Benefits. and Taxes. The Grantee shall provide Worker's Compensation insurance where the
same is required and shall accept full responsibility for the payment of unemployment
insurance, premiums for Workers' Compensation, Social Security and retirement and health
insurance benefits, as well as all income tax deduction and any other taxes or payroll
deductions required by law for its employees who are performing services specified by this
Agreement.
5.5 TERMINATION: SUSPENSION.
A. This Agreement may be terminated as follows:
1. Due to Loss of Funding. Obligations of the State will cease immediately without
penalty of further payment being required if in any fiscal year the Illinois General Assembly or
Federal funding source fails to appropriate or otherwise make available sufficient funds for this
Agreement. In the event the Department suffers such a loss of funding in full or in part, the
Department shall give the Grantee written notice which shall set forth the effective date of full
or partial termination, or if a change in funding is required, setting forth the change in funding
and the changes in the approved budget.
2. For Cause. If the Department determines that the Grantee has failed to comply with
any of the terms, conditions or provisions of this Agreement, or any other Agreement executed
by the Department and the Grantee, including any applicable rules or regulations, the
Department may terminate this Agreement in whole or in part at any time before the
expiration date of this Agreement. The Department shall notify the Grantee in writing of the
reasons for the termination and the effective date of the termination. Grantee shall not incur
any costs after the effective date of the termination. Payments made to the Grantee or
recovery by the Department shall be in accord with the legal rights and liabilities of the
parties.
In the event of termination for cause, Grantee shall also be subject to any other applicable
provisions specified elsewhere in this Agreement.
Termination for cause may render the Grantee ineligible for consideration for future grants
from the Department.
3. For Convenience. The Department or the Grantee may terminate this Agreement in
whole or in part when the Department and the Grantee agree that continuation of the program
objectives would not produce beneficial results commensurate with the further expenditure of
funds. The Department and the Grantee shall agree upon termination conditions including the
effective date and, in the case of partial termination, the portion to be terminated. The
Grantee shall not incur new obligations for the terminated portion after the effective date, and
shall cancel as many outstanding obligations as possible. The Department shall allow full
credit to the Grantee for the Department's share of the non•cancelled obligations, if properly
incurred by the Grantee prior to termination.
B. Suspension. If the Grantee fails to comply with the specific conditions and/or general
terms and conditions of this Agreement, the Department may, after written notice to the
Grantee, suspend this Agreement, withhold further payments and prohibit the Grantee from
incurring additional obligations of grant funds, pending corrective action by the Grantee or a
decision to terminate this Agreement. Department may determine to allow such necessary
and proper costs which the Grantee could not reasonably avoid during the period of
suspension provided that the Department agrees that such costs were necessary and
reasonable and incurred in accordance with the provisions of this Agreement.
Section 5.6 INDEMNIFICATION.
A. Non-governmental entities. The Grantee agrees to indemnify and hold the Department
and/or the State of Illinois, and its officers, agents, or employees harmless from and against
any and all claims, and actions, including but not limited to, attorneys' fees, costs and
interest, based upon and arising out of any services performed under this Agreement by the
Grantee and its officers, employees, agents, independent contractors, subcontractors,
subrecipients, volunteers, or other associates. The Grantee shall further indemnify and hold
the Department and/or the State of Illinois and/or its officers, agents and employees
harmless from and against any and all liabilities, demands, claims, damages, suits costs, fees
and expenses incident thereto, for injuries or death to persons and for loss or damage to or
destruction of property because of negligence, intentional acts or omissions on the part of
Grantee, its officers, employees, agents, independent contractors, subcontractors,
subrecipients, volunteers or other associates, arising out of any services performed under this
Agreement.
The Grantee further agrees to indemnify, save and hold harmless the Department, its officers,
agents and employees against any liability, including costs and expenses associated with the
violation of general, proprietary rights, copyrights or rights of privacy of third parties arising
out of the publication, translation, reproduction, delivery, performance, use or disposition of
any data developed or furnished under this Agreement or any libelous or any unlawful matter
contained therein.
B. Governmental Entities. In the event that the Grantee is a Governmental Entity, it will
indemnify and hold harmless the Department as set out herein to.the extent authorized by
Federal and/or State constitutions(s) and/or laws.
C. Notice. In the event that any demand or claim relating to the transactions or activities
pursuant to this Agreement is made known to either party, the Department and/or the
Grantee will notify the other party to this Agreement in writing in an expedient manner.
5.7 MODIFICATION BY OPERATION OF LAW: DISCRETIONARY MODIFICATIONS: BUDGET
MODIFICATIONS.
A. Modifications by Operation of Law. This Agreement is subject to such modifications as
the Department determines may be required by changes in Federal or State law or regulations
applicable to this Agreement. Any such required modification shall be incorporated into and
be part of this Agreement as if fully set forth herein. The Department shall timely notify the
Grantee of any pending implementation of or proposed amendment to such regulations of
which it has notice.
B. Budget Modifications. Budget modifications shall be made in accordance with any
applicable provisions as specified elsewhere in this Agreement.
C. Discretionary Modifications. If either the Department or the Grantee wishes to modify
the terms of this Agreement other than as set forth in Sections A and B above, written notice
of the proposed modification must be given to the other party. No modification will take effect
until it is agreed to in writing by both the Department and the Grantee, except that if the
Department notifies the Grantee in writing of a proposed modification without the prior written
approval of the Grantee, failure of the Grantee to object in writing, specifying the reasons for
the objections, within thirty (30) calendar days from the date of the Department's notice to the
Grantee of such proposed modification, the modification will be deemed to be approved by the
Grantee. The Department's notice to the Grantee shall contain the Grantee name, Grant
number, modification number, purpose of the revision and signature of the Department's
director.
5.8 CONFLICT OF INTEREST• INTEREST OF PUBLIC OFFICIALS/EMPLOYEES:
BONUS/COMMISSION PROHIBITED• HIRING OF STATE EMPLOYEES PROHIBITED.
A. Conflict of Interest. The Grantee shall establish safeguards to prohibit officers, directors,
agents, employees and family members from using positions of employment for a purpose
that is, or gives the appearance of, being motivated by a desire for a private gain for
themselves or others, particularly those with whom they have family business or other ties.
Safeguards, evidenced by rules or bylaws, shall be established to prohibit persons from
engaging in actions which create or which appear to create a conflict of interest as described
herein or in Section 2.6 of this Agreement.
B. Interest of Public Officials/Employees.
(i) Governmental Entity. If the Grantee is a governmental entity, the Grantee certifies
that no officer or employee of the Grantee and no member of its governing body and no other
public official of the locality in which the program objectives will be carried out who exercises
any functions or responsibilities in the review or approval of the undertaking or carrying out of
such objectives shall participate in any decision relating to any contract negotiated under a
program grant which affects his/her personal interest or the interest of any corporation,
partnership or association in which he/she is directly or indirectly interested, or has any
financial interest, direct or indirect, in such contract or in the work to be performed under
such contract.
(ii) Nongovernmental Entity. If the Grantee is a nongovernmental entity, it shall comply
with the provisions of Section 2.6 hereof relative to conflict of interest.
Violations of this Section 5.8 (and 2.6 for non-governmental entities) may result in suspension
or termination of this Agreement, and recovery of grant funds provided hereunder. Violators
may also be criminally liable under other applicable State laws and subject to actions up to
and including felony prosecution.
C. Bonus or Commission Prohibited. The Grantee shall not pay any bonus or commission
for the purpose of obtaining the grant awarded under this Agreement.
D. Hiring State Employees Prohibited. No State officer or employee may be hired to
perform services under this Agreement, or be paid with funds derived directly or indirectly
through this grant without the written approval of the Department.
5.9 APPLICABLE STATUTES.
A. Grantee Responsibility. All applicable Federal, State and local laws, rules and
regulations governing the performance required by Grantee shall apply to this Agreement and
will be deemed to be included in this Agreement the same as though written herein in full.
Grantee is responsible for ensuring compliance with all applicable laws, rules and regulations,
including, but not limited to those specifically referenced herein. Except where expressly
required by applicable laws and regulations, the Department shall not be responsible for
monitoring Grantee's compliance.
B. Land Trust/Beneficial Disclosure Act ( 765 ILCS 405/2.1). No grant award funds shall
be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any
purpose relating to the land which is the subject of such trust, any interest in such land,
improvements to such land or use of such land unless an affidavit is first filed with the
Department identifying each beneficiary of the land trust by name and address and defining
such interest therein.
C. Historic Preservation Act (20 ILCS 3420/1 et sea.). The Grantee will not expend funds
under this Agreement which result in the destruction, alteration, renovation, transfer or sale,
or utilization of a historic property, structure or structures, or in the introduction of visual,
audible or atmospheric elements to a historic property, structure or structures, which will
result in the change in the character or use of any historic property.
D. State of Illinois Discrimination Laws (775 ILCS 5/1-101, et. sea.). In carrying out the
performance required under this Agreement, the Grantee shall comply with all applicable
provisions of the Illinois Human Rights Act, and rules and regulations promulgated by the
Illinois Department of Human Rights, prohibiting unlawful discrimination in employment.
Grantee's failure to comply with all applicable provisions of the Illinois Human Rights Act, or
applicable rules and regulations promulgated thereunder, may result in a determination that
Grantee is ineligible for future contracts or subcontracts with the State of Illinois or any of its
political subdivisions or municipal corporations, and this Agreement may be canceled or
voided in whole or in part, and such other sanctions or penalties may be imposed or remedies
invoked as provided by statute or regulation.
E. Drugfree Workplace Act (30 ILCS 580/1, et. sea.). Grantee will make the certification
required in this Agreement and will comply with all of the provisions of the Drugfree Workplace
Act that are applicable to the Grantee. False certification or violation of the requirements of
the Drugfree Workplace Act may result in sanctions including, but not limited to, suspension
of grant payments, termination of this Agreement and debarment of contracting or grant
opportunities with the State for at least one (1) year but not more than five (5) years.
F. Freedom of Information Act (5 ILCS 140/1 et. sea.). Applications, programmatic reports
and other information obtained by the Department under this Agreement shall be
administered pursuant to the Freedom of Information Act. The Department shall give Grantee
timely notice in the event it receives a request for .information submitted by Grantee relative
to this Agreement.
5.10 MISCELLANEOUS PROVISIONS.
A. Waivers. A waiver of any condition of this Agreement must be requested in writing. No
waiver of any condition of this Agreement may be effective unless in writing from the Director
of the Department.
B. Assignment. The benefits of this Agreement and the rights, duties and responsibilities of
the Grantee under this Agreement may not be assigned (in whole or in part) except with the
express written approval of the Department acting through its,Director. Any assignment by
the Grantee in violation of this provision renders this Agreement voidable by the Department.
C. Severability Clause. If any provision under this Agreement or its application to any
person or circumstances is held invalid by any court of competent jurisdiction, this invalidity
does not affect any other provision or its application of this Agreement which can be given
effect without the invalid provision or application.
D. Integration Clause. This Agreement, with attachments, as written, is the full and
complete agreement between the parties and there are no oral agreements or understandings
between the parties other than what has been reduced to writing herein.
E. Comptroller Filing Notice. The Grantee expressly understands that whenever applicable,
a copy of this Agreement and any modification, cancellation or renewal is required to be filed
by the Department with the State Comptroller.
F. Subcontract and Grants. The Grantee's services, duties and responsibilities specified
herein shall not be subcontracted or subgranted by the Grantee without prior written approval
of the Department, unless such subcontracts or subgrants are provided for elsewhere in this
Agreement. Any subcontracts or subgrants shall be subject to, and conform with, all
applicable State and Federal laws, and shall specifically provide that subcontractors or
subgrantees are subject to all of the terms and conditions of this Agreement.
PART VI
STATE OF ILLINOIS REQUIRED
CERTIFICATIONS
The Grantee makes the following certifications as a condition of this Agreement. These
certifications are required by State statute and are in addition to any certifications required
by any Federal funding source as set forth in this Agreement. Grantee's execution of this
Agreement shall serve as its attestation that the certifications made herein are true and
correct.
6.1 COMPLIANCE WITH APPLICABLE LAW. The Grantee certifies that it shall comply with all
applicable provisions of Federal, State and local law in the performance of its obligations
pursuant to this Agreement.
6.2 CONFLICT OF INTEREST. The Grantee certifies that it has no public or private interest,
direct or indirect, and shall not acquire directly or indirectly any such interest which does or
may conflict in any manner with the performance of Grantee's services and obligations under
this Agreement.
6.3 BID-RIGGING/BID-ROTATING. The Grantee certifies that it has not been barred from
contracting with a unit of State or local government as a result of a violation of Section 33E-3
or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33 E-3 and 5/33 E-4).
6.4 DEFAULT ON EDUCATIONAL LOAN. The Grantee certifies that this Agreement is not in
violation of the Educational Loan Default Act (5 ILCS 385/3) prohibiting certain contracts to
individuals who are in default on an educational loan.
6.5 AMERICANS WITH DISABILITIES ACT. The Americans with Disabilities Act (ADA) (42
U.S.C. 12101 et. seq.) and the regulations thereunder (28 CFR 35.130) prohibit
discrimination against persons with disabilities by the State, whether directly or through
contractual arrangements, in the provision of any aid, benefit or service. As a condition of
receiving this grant, the Grantee certifies that services, programs and activities provided
under-this Agreement are, and will continue to be, in compliance with the ADA.
6.6 DRUGFREE WORKPLACE ACT. The Grantee certifies that:
A) It is a Corporation, Partnership, or other entity (other than an individual) with 24
or fewer employees at the time of execution of this Agreement.
B) That the purpose of this grant is'to fund solid waste reduction.
C) X- It is a Corporation, Partnership, or other entity (other than an individual) with 25
or more employees at the time of execution of this Agreement, or
D) That it is an individual.
If Option "A" or "B" is checked this Agreement is not subject to the requirements of the Act.
If Option "C" or "D" is checked and the amount of this grant is five thousand dollars
($5,000.00) or more, the Grantee is notified that the Drugfree Workplace Act (30 ILCS 580/1
et seq.) is applicable to this Agreement, and the Grantee must comply with the terms of said
Act, as set forth below:
Grantee will provide a drugfree workplace by:
(a) Publishing a statement:
(i) Notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of a controlled substance, including cannabis, is prohibited in the
Grantee's workplace.
(ii) Specifying the actions that will be taken against employees for violations of such
prohibition.
(iii)Notifying the employee that, as a condition of employment on such grant, the
employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
(i) the dangers of drug abuse in the workplace;
(ii) the Grantee's policy of maintaining a drug free workplace;
(iii)any available drug counseling, rehabilitation and employee assistance programs; and
(iv)the penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee
engaged in the performance of the grant and to post the statement in a prominent place
in the workplace.
(d) Notifying the granting agency within ten (10) days after receiving notice, under part (B) of
paragraph (iii) of subsection (a) above, from an employee or otherwise receiving actual
notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in, a drug abuse
assistance or rehabilitation program by any employee who is so convicted, as required by
Section 5 of the Drugfree Workplace Act, 30 ILCS 580/5.
(f) Assisting employees in selecting a course of action in the event drug counseling,
treatment and rehabilitation are required and indicating that a trained referral team is in
place.
(g) Making a good faith effort to continue to maintain a drugfree workplace through
implementation of the Drugfree Workplace Act, 30 ILCS 580/5.
If Grantee is an individual, it certifies that it will not engage in the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the performance of
this Agreement.
6.7 ANTI-BRIBERY. The Grantee certifies that neither it nor its employees have been
convicted of bribing or attempting to bribe an officer or employee of the State of Illinois, nor
has Grantee or any of its employees made an admission of guilt of such conduct which is a
matter of record as defined in the Illinois Procurement Code (30 ILCS 500/50.5).
6.8 DISCRIMINATION/ILLINOIS HUMAN RIGHTS ACT. The Grantee certifies (i) that it will
not commit unlawful discrimination in employment in Illinois as that term is defined in Article
2 of said Act; (ii) that it will comply with the provisions of Article 5 of the Act regarding equal
employment opportunities and affirmative action; and, (iii) that it will comply with policies and
procedures established by the Department of Human Rights under Article 7 of the Act
regarding equal employment opportunities and affirmative action.
The Grantee further certifies that, if applicable, it will comply with "An Act to prohibit
discrimination and intimidation on account of race, creed, color, sex, religion, physical or
mental handicap unrelated to ability or national origin in employment under contracts for
public buildings or public works." (775 ILCS 10/0.01 et. seq.)
6.9 SEXUAL HARASSMENT. The Grantee certifies that it has written sexual harassment
policies that shall include, at a minimum, the following information: (i) the illegality of sexual
harassment; (ii) the definition of sexual harassment under State law; (iii) a description of
sexual harassment, utilizing examples; (iv) the Grantee's internal complaint process including
penalties; (v) the legal recourse, investigative and complaint process available through the
Department of Human Rights and the Human Rights Commission; (vi) directions on how to
contact the Department and Commission; and (vii) protection against retaliation as provided
by Section 6-101 of the Illinois Human Rights Act (775 ILCS 5/2.105 (13)(5). A copy of the
policies shall be provided to the Department upon request.
6.10 INTERNATIONAL ANTI-BOYCOTT CERTIFICATION. The Grantee hereby certifies that
neither the Grantee nor any substantially owned affiliate company of the Grantee is
participating or will participate in an international boycott, as defined by the provisions of the
U.S. Export Administration Act of 1979, or .as defined by the regulations of the U.S.
Department of Commerce, promulgated pursuant to that Act (30 ILCS 582/1 et seq.).
Board Agenda Item Submittal xIv A
Requested By: Edward Schar Entered By: Julie C Kamka
Agenda Item Title:
Millbrook Business Center,2200 Millbrook Drive and 2400 Millbrook Drive. Elevations, Materials and Colors.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/02/2001 01/08/2001 ❑ Consent Agenda g&Z
❑ Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? ❑ Trustee Lounge board?
❑ Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The Zoning Board of Appeals has reviewed the proposed elevations for the two (2) buildings at
Millbrook Business Center,located at 2200 Millbrook Drive and 2400 Millbrook Drive and
recommends approval of the elevations,materials and colors.
Original copies of the "Proposed Building Elevations,Materials and Colors" can be found in the
Clerk's office and in the Trustee Lounge.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
ZBA_Minu.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Hardship and unique circumstances having been demonstrated,the proposed construction
will not alter the essential character of the neighborhood.
Com. Windecker seconded the motion.
AYES: Horwitz, Krakauer, Teplinsky, Lesser, Windecker, Sandler and Entman
NAYES: None
ABSENT: Hefler
ABSTAIN: None
The motion passed 7 to 0.
The permit may be issued in fifteen(15) days - January , 2001.
2200 MILLBROOK DRIVE-MILLBROOK BUSINESS CENTER, SITE PLAN
ELEVATIONS, MATERIALS AND LANDSCAPING 2400 MILLBROOK DRIVE -
MILLBROOK BUSINESS CENTER, SITE PLAN, ELEVATIONS MATERIALS AND
LANDSCAPING
The presentation was made by Mr. Mark Weir, Developer of Millbrook Business Center
(847-883-9700 or 847-883-8642); Mr. Randall Bees, Architects, Inc. 1117 S. Milwaukee
Avenue, Libertyville, IL 60048 (847-367-8683); and Mr. Michael Hester, General
Manager, Plexus Electronic Assembly, 965 Chaddick Drive, Wheeling, IL 60090 (847-
419-4915).
Mr. Weir described the proposed construction. The Millbrook Business Center is located
at the eastern edge of Buffalo Grove and is split between the Village of Buffalo Grove
and the Village of Lincolnshire. When the first building in Buffalo Grove was
constructed, the retention ponds, landscaping, street trees and part of the circulation
system were put in.
Since then,they have completed the 5-story office building in Lincolnshire and the mirror
building in Buffalo Grove is currently under construction. A 2-story office building has
been constructed and leased to the Zenith Corporation at the southern end of the site.
The two (2) buildings to be discussed at this time will complete the park. Mr. Weir
described the site. they want the center to have one central theme. One of their goals is to
not have any parking on the roadside.
2400 Millbrook Drive, called the Plexus Building, is a 145,000 square foot
manufacturing processing facility. There will be 120,000 square feet on the ground floor
with a 25,000 square foot mezzanine. It will be built very similar in character to the
building to the north.
2200 Millbrook Drive will be a 67,000 square foot 2-story speculative office building and
it will also be similar to the existing building.
ARCHITECTURE:
Mr. Bees described the site plan, architecture and landscaping. The truck docks for the
2400 building are across from the truck docks of the existing building and they share the
driveways. The 2200 and 2400 parking lots are connected. The parking is away from the
focal points (street and detention pond). Both buildings have pre-cast concrete bases. The
mezzanine windows face the street. Basically the east and west and the north and south
elevations are the same. There are punched windows in both buildings. The buildings
have a two-color scheme. Materials are listed in the attached booklet. All the buildings
have the same texture. The roof screens will match the base. there are small cooling units
on the roof, but all the other mechanical equipment is inside the buildings.
There will be a chemical storage nitrogen tank outside the 2400 building, near the truck
docks. It will be enclosed with a coated chain link fence. The height of the tank could be
as high as 31-1/2 feet, but it is less than the height of the building. The grade is about four
(4) feet lower. The tank will be white and the fence will not screen it. There will be some
12 to 14 foot evergreens in front of it, but the tank will be visible. There will also be
some evaporators. The typical height is 15 to 16 feet and the will keep it as low as
possible. The smaller the tank, the more often it must be filled. The piping will all be
underground.
The tank and its screening were discussed at length,but nothing will actually hide it. If
the manufacturer would permit it,the tank could be painted to blend in with the building.
Mr. Schar said there could be some code issues that have to be addressed. The other
nitrogen tanks in the Village are enclosed with chain link fencing. The tank is about 300
feet from the street. there is heavy landscaping across the front of the building. The
employee entrance is toward the rear and there is a patio area next to the cafeteria and a
sheltered smoking area. These areas are screened from the street.
The materials were displayed. They will use the same brick that was used for the existing
buildings. The glass is tinted. the frames are champagne anodized aluminum.
Com. Sandler made the following motion:
I move we recommend to the Village Board that the plans submitted for the buildings at
2200 Millbrook Drive and 2400 Millbrook Drive, with regard to elevations,materials and
colors be approved as presented. Also,the tank is to be screened as much as possible.
Com. Lesser seconded the motion.
Mr. Schar said this item will be on the Village Board Consent Agenda and the nitrogen
tank issue will not be discussed. The screening should be clarified in the motion. It ill
have to meet all code requirements. Other tanks have chain link fencing.
AYES: Horwitz, Krakauer, Teplinsky, Windecker, Lesser, Sandler and Entman
NAYES: None
ABSENT: Hefler
ABSTAIN: None
The motion passed 7 to 0.
Ch. Entman noted that the office building elevations as shown in the booklet seem to be
opposite of what has been described.North/South should be East/West. The Plexus
building elevations are correct. Mr. Schar asked that new drawings be submitted.
LANDSCAPING:
Mr. Weir said the landscaping concept has been designed for the over-all business park.
The entryway improvements, detention ponds and street trees have been installed. There
is a variety of plantings, flowers and annuals at the entrances and brink monument signs.
The Plexus building has been pushed toward the pond, with parking to the side and rear.
Street trees are in and the common areas are landscaped.
A six (6) foot solid wood fence has been installed between the park and residential area.
There are evergreens, deciduous and ornamental trees are mixed with the existing trees
along the west property line.
The mile-long walkway system will a completed. there is dense landscaping plantings
around the existing buildings and the Plexus building will have similar treatment at the
entrance. There are flag poles, benches and the sign in front. There is a planted box with
cascading vines and flowers. The dining area is heavily screened from the street. The
patio terrace, overlooking the pond, is very formal with a hedge. The patio connects with
the pathway system and is a great amenity.
With regard to the tank, Mr. Weir suggested adding 6 to 8 evergreen trees to partly shield
the tank. This was acceptable with the Commissioners.
Near the building, trees are 5 and 6 inch caliper and smaller trees will be planted on the
islands in the parking lots.
They will continue the high quality landscape concept plan that was originally submitted.
Com. Teplinsky asked if the proposed landscaping to the west is acceptable with the
residents?
Mr. Weir said he is satisfied with the proposed trees, when combined with the fence and
the existing trees. he feels that the deciduous trees are better because they have more
density. Zoning precludes them from building anything within 60 feet, and there is about
a 90 foot separation. The building expansion area has grass,but no landscaping at this
time. The grade is lower on the residential side of the fence. they have often met with the
Board Agenda Item Submittal xIv B
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Authorization to Bid the Weiland Road-Aptakisic Junior High School Traffic Signal Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/02/2001 01/08/2001 ❑ Consent Agenda PW
❑ Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? ❑ Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
We have received and reviewed the plans and specifications for the subject project and recommend
authorization to bid at the meeting on 1/08/01. The plans are in the trustee's conference room for
review.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal xIv c
Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Authorization to Bid the 2001 Villagewide Contractual Street Maintenance Program
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
12/14/2000 01/08/2001 ❑ Consent Agenda PW
❑ Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? ❑ Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
We have received and reviewed the plans and specifications for the subject project,which consists
of those streets listed on the attachment. The plans are in the trustee's conference room for review.
Subject to comments of the Village Board,we recommend authorization to bid at its meeting on
1/08/01.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
El
2001 Street List.pd
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
YEAR 2001
PROJECT DESCRIPTION
Street Limits
Lexington Drive Armstrong Drive to end
Eastwood Lane Lexington Drive to end
Dartmouth Lane Lexington Drive to end
Hastings Lane Lexington Drive to end
Brandywyn Lane Aptakisic Road to Thompson Boulevard
Lyon Drive Lasalle Lane to Brandywyn Lane
Lyon Court Brandywyn Lane to end
Brandywyn Court North Brandywyn Lane to end
Bordeaux Court West Brandywyn Lane to end
Bordeaux Court East Brandywyn Lane to end
Lasalle Lane Brandywyn Lane to Buffalo Grove Road
Lasalle Court Lasalle Lane to end
Cambridge Drive Dundee Road to University Drive
Saxon Place Dundee Road to end
Harris Drive Windover Circle to Crown Point Drive
Crown Point Drive Farrington Drive to Gardenia Lane
Crown Point Court Crown Point Drive to end
Harris Court Harris Drive to end
Old Buffalo Grove Road Dundee Road to Village limits
Ellen Drive Dundee Road to Village limits
Betty Drive Dundee Road to Village limits
Bristol Lane Fremont Way to Fremont Way
Fremont Court West Fremont Way to end
Fremont Court East Fremont Way to end
Farnsworth Lane Fremont Way to Bristol Lane
Franklin Lane Fremont Way to Bristol Lane
Lockwood Drive Ronnie Drive to Larraway Drive
Lockwood Court East Lockwood Drive to end
Lockwood Court West Lockwood Drive to end
Larraway Drive Busch Road to Buffalo Grove Road
Lamont Terrace Lockwood Drive to Larraway Drive
Fremont Way Shambliss Lane to Fremont Way
Franklin Lane Fairfax Lane to Fremont Way
Fairfax Lane Fremont Way to Fremont Way
Anderson Lane Fremont Way to Fremont Way
St. Mary's Parkway Weidner Road to MaryLu Lane
MaryLu Lane St. Mary's Parkway to end
Juniper Court St. Mary's Parkway to end
GAENGINEER\STRMAINT\Street List.DOC
Board Agenda Item Submittal xIv D
Requested By: William H Brimm Entered By: William H Brimm
Agenda Item Title:
Arboretum Facilities Development Program-Financing Concepts
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
12/29/2000 01/08/2001 0 Regular Agenda Finance&GS
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No 0 Yes No
funds? Is this a budgeted item.?
Projected total budget impact: $6,600,000
Additional Notes regarding Expenditures:
The financial aspects of this item are conceptual and based upon final acceptance of the proposal to move
head with the construction of facilities as proposed.
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
A series of analysis at various levels are offered on how to approach the financing for the
Arboretum facilities program. The intent of the analysis is to gain either a consensus for moving
ahead with the project based on the assumptions establishing the values presented or to formulate
questions and/or suggestions toward further options. This item relates to the anticipated ordinance
relative to zoning for the site necessary to support the recent affirmative recommendation from the
Village's Plan Commission on the project.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
LA...
agcprofm.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
TO: William R. Balling
FROM: William H. Brimm
DATE: December 18, 2000
SUBJECT: Arboretum Facilities Financing
Concepts
Bill, attached are a series of spreadsheets that incorporate revised concepts on
approaching the financing for the Arboretum facilities program. The intent of
this analysis is to gain either a consensus of moving ahead with the project
based on the assumptions establishing the values presented or to formulate
questions and/or suggestions toward further options.
Presented are the following:
TABLE 1-PROJECT SIZE/ALLOCATION OF rUNDING SOURCES:
This detail is based upon an assumed project size equal to $7.0 million
allocated at $4.5 million bonded with the remaining $2.5 million cash
financed with a combination of cash equity transfers or partner
contributions from a third-party food service provider. Debt has been
priced at 5.50% over the life of the issue, which is based upon a current
estimate provided by Speer Financial. Debt service is structured so that
a dramatic payment increase begins in calendar 2008 in that the original
development financing is retired at the end of calendar 2007.
Additionally, a further assumption is that annual debt service will be
provided from a combination of taxes/fees and annual operating transfers,
from the Corporate and Buffalo Grove Golf Funds. The breakdown of the
funding allocation follows as part of Table 2.
TABLE 2-PA]MENT PRO-FORMA:
Annual debt service identified in Table 1 is allocated between all
identified sources of funding to provide for the annual payment of
principal and interest. The initial assumptions are based on maintaining
the current minimum commitment to pay 50% of debt service due from
recurring operations with the remainder funded from transfers or the
extension of a portion of a levy. For the purposes of this analysis, a
flat extension equal to $150,000 over the life of the issue is assumed
with transfers from the Buffalo Grove Golf Club and Corporate Funds. All
alternative funds (fees/transfers) will permit a like amount of annual tax
abatement. Any additional funds provided will be directed toward reducing
the assumed net levy.
TABLE 3-PROPERTY TAX LEVY EXTENSION:
Detail is provided on annual extension of property taxes to support
current Arboretum debt service for tax years 1991 through the 2000
estimate. The average extension has been equal to $.0153/$100 A.E.V.
which will be important in measuring future tax support which will target
this as a not-to exceed rate. However, it is important to point out that
this rate could be exceeded in tax years 2001-2005 as overlapping debt
obligations remain for both the Series 1993-A and 2001 bond issues.
TABLE 4-DEBT SERVICE SCHEDULE-SERIES 1993-A/SERIES 2001 BONDS:
The proposed issue debt service along with that of the Series 1993 is
summarized within the boxed overlap years. The calendar 2001 debt service
assumes a l/l/2001 issuance although this could change depending on the
staging of the project and whether internal funding is utilized before
bonded debt.
TABLE 5-PROJECTED DEBT SERVICE SCENARIO/CALENDAR 2001-2008:
A payment pro-forma for the Series 2001 bond issue is presented that
incorporated existing debt service obligations. Total debt service due is
from Table 4, last column. Fees and rates are based on the current
objective of drawing the maximum provided as a result of recurring
operations at the Arboretum. In calendar 2006 and 2007 original debt
declines dramatically, hence a contribution toward the new debt service.
Operating transfer contributions are noted in the last column of Table 1.
The property tax contribution is remaining debt service due after all
other assumed sources of funds are provided. The extension rate is based
on a slightly increasing assessment level in that future incremental
changes to the tax base will for the most part be driven by reassessment
of existing properties due to limited new construction.
TABLE 6-CORPORATE FUND C0NMTMBNT TO DEBT SERVICE:
This table provides detail on the proposed operating transfers from the
Corporate Fund discussed above. What is contemplated is a series of
investment purchases, at discount, that correspond to a portion of debt
service due and the Corporate Fund's commitment to same. Investments
would be of a liquid, marketable nature and retained by the Fund.
Investment proceeds would only be used if debt service available from
rates and fees is not sufficient in any calendar period, the same
assumption as the extension of property taxes. The required investment
amount, which is subject to market values at time of purchase, is
approximately equal to the assumed commitment from the Buffalo Grove Golf
Club Fund ($641,960.85 vs $682, 647) .
TABLE 7-OPERATING PRO-FORIrA STATEMENT:
This table is intended to present an operating pro-forma for Fund revenue
and expenses based on historic trending for revenue and expense expressed
on a per round basis. The first page of the analysis is drawn from Fund
audits for the years identified and disclose adjusted operating income,
expense with final paid rounds. Certain adjustments are made to identify
true operating revenue and expenses before consideration of the effects of
tax receipts and operating transfers into the Fund.
Several trend lines have been used to estimate operating revenue and
expenses as well as paid round growth through calendar 2009. Paid rounds
increase beginning in 2002 and peak at 33,850 in 2009. This is at a level
that we have been led to believe is an operational maximum in order to
maintain the physical quality of the course. There may be room for
further growth but staff will need to determine that value. In addition,
the number of paid rounds may be attained sooner but that will be
contingent upon our future marketing programs as well as acceptance of the
course by those that play.
Revenue and expense trends are based on extending per round values based
on past experience. Revenue per round growth is modest and again will be
based on staff's belief on what rates and fees are competitive and fair
for the course and facilities offered and it's relationship to the overall
market. An initial impression is that per round revenue growth of only
$11.00 from 2000 through 2009 (10 years) is low but this will need to be
affirmed annually as part of the budget and marketing process. Expenses
per round are assumed to grow by approximately $7.25. This value, which
does not include debt service, will be subject to need and course
maintenance activities. It may be reasonable to expect that the per round
expense will increase over that offered within this pro-forma as play
levels increase.
The pro-forma as it is currently defined is intended to estimate funds
that will be available from recurring operations to serve debt in place of
other fund transfers or property taxes. At present, the assumptions used
have presented a need to consider some from of tax support to serve debt
although that amount declines significantly after calendar 2005 as the
overlapping debt obligations decline toward single issue service.
As further issues continue to evolve on this project, these representations can
and should be updated. It will be important to keep the values current and a
part of the annual budget process and presentation.
William H. Brimm
c: Scott Anderson
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ARBORETUM GOLF COURSE DEBT SERVICE TABLE 2
SERIES 2001 PRINCIPAL AND INTEREST
PAYMENT PRO-FORMA
FROM FROM:
DEBT FROM: OPERATING OPERATING FROM:
CALENDAR SERVICE FEES AND TRANSFER TRANSFER PROPERTY ESTIMATED
YEAR DUE RATES GOLF CORPORATE TAXES EXTENSION
2001 236,250 0 36,750 49,500 150,000 0.0130
2002 236,250 0 36,750 49,500 150,000 0.0130
2003 286,250 0 57,375 78,875 150,000 0.0128
2004 298,825 0 63,563 85,062 150,000 0.0128
2005 320,213 0 74,357 95,856 150,000 0.0127
2006 330,488 37,736 60,626 82,126 150,000 0.0127
2007 324,975 55,930 48,773 70,272 150,000 0.0126
2008 459,463 229,731 29,116 50,615 150,000 0.0126
2009 476,600 238,300 33,400 54,900 150,000 0.0125
2010 462,163 231,081 29,792 51,289 150,000 0.0124
2011 462,725 231,363 29,932 51,432 150,000 0.0124
2012 457,500 228,750 28,625 50,125 150,000 0.0123
2013 441,750 220,875 24,688 46,188 150,000 0.0123
2014 446,000 223,000 25,750 47,250 150,000 0.0122
2015 429,200 214,600 21,550 43,050 150,000 0.0122
2016 432,400 216,200 22,350 43,850 150,000 0.0121
2017 414,550 207,275 17,888 39,388 150,000 0.0121
2018 406,700 203,350 15,925 37,425 150,000 0.0120
2019 398.325 199,163 13,832 35,332 150,000 0.0120
2020 389,425 194,713 11,607 33,107 150,000 0.0120
TOTAL 7,709,850 2,932,066 682,647 1,095,140 2,999,998 -
NOTES:
DEBT SERVICE PAID FROM FEES AND RATES EQUAL TO 50%OF ANNUAL DEBT
SERVICE DUE,AT A MINIMUM. CALENDAR 2006 8 2007 PRO-RATED AS
SERIES 1993 DEBT SERVICE IS RETIRED.
ARBORETUM GOLF COURSE DEBT SERVICE ANALYSIS TABLE 3
PROPERTY TAX LEVY EXTENSION
TAX YEARS 1991 THROUGH 2O00
TAX LEVY ASSESSED EFFECTIVE
YEAR EXTENSION VALUATION RATE
1991 176,078.85 628,853,041 0.0290
1902 174,845.17 699,380,664 0.0250
1993 155,589.68 751,840,940 0.0207
1994 152,003.69 783,524,174 0.0194
1995 173,334.78 882,382,086 0.0201
1990 119,814.67 927,245,509 0.0129
1997 104,223.90 965,036,161 0.0108
1998 84,215.52 1,025,454,314 0.0082
1999 103,322.12 1,075,675,784 0.0096
2000E 107,317.63 1,105,212,493 0.0097
AVERAGE 136,054.60 882,538,517 0.0153
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ARBORETUM GOLF COURSE CAPITAL DEVELOPMENT TABLE 5
PROJECTED DEBT SERVICE SCENARIO
CALENDAR 2001 THROUGH 2O08
2001 2002 2003 2004 2005 2006 2007 2008
SERIES 1993-A PRINCIPAL DUE 302,736 317,016 328,440 345,576 351,288 182,784 191,352 0
SERIES 1993-A INTEREST DUE 96,708 83,388 68,805 53,204 36,271 18,707 9,568 0
SU13-TOTAL 399,444 400,404 397,245 396,780 387,559 201,491 200,920 0
SERIES 2001 PRINCIPAL DUE 0 0 50,000 65,000 90,000 105,000 105,000 245,OD0
SERIES 2001 INTEREST DUE 236,250 236,250 236,250 233,625 230,213 225,488 219,975 214,463
SUB-TOTAL 236,250 236,250 286,250 298,625 320,213 330,488 324,975 459,463
TOTAL DEBT SERVICE DUE 635,694 636,654 683,495 697,405 707,772 531,979 525,895 459,463
DEBT SERVICE FUND SOURCES:
SERIES 1993 A:
AMOUNT AVAILABLE FOR DEBT SERVICE 156,363 179,637 193,038 207,393 222,765 239,226 256,850 0
FROM PRO-FORMA STATEMENT
DEBT SERVICE-FROM AGC OPERATIONS 156,363 179,637 193,038 207,393 222,765 239,226 256,850 0
AS ESTIMATED THROUGH PRO-FORMA
OPERATION TRANSFER-GOLF/CORP 43,359 20,565 5,584 0 0 0 0 0
TAX LEVY BASED ON PRO-FORMA 199,722 200,202 198,623 191,387 164,794 (37,735) (65,930) 0
SERIES 2001:
AMOUNT AVAILABLE FROM AGC 0 0 0 0 0 37,735 55,930 229,731
OPERATIONS
OPERATING TRANSFER-GOLF/CORP 86,250 86,250 136,250 148,625 170,213 142,753 119,045 79,732
ESTIMATED LEVY BASED ON 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000
OPERATING PRO FORMA
TOTAL DEBT SERVICE BY SOURCE:
FROM AGC OPERATIONS-1993 A 156,363 179,637 193,038 207,393 222,766 239,225 256,850 0
FROM AGC OPERATIONS-2001 0 0 0 0 0 37,735 55,930 229,731
FROM BGGC/CORPORATE FUND 129,609 106,815 141.834 148,625 170,213 142,753 119,045 79,732
BALANCE TRANSFER
SUB-TOTAL-OPERATIONSITRANSER 285,972 285,452 334,872 356,018 392,978 419,714 431,825 309,463
ESTIMATED LEVY 1993-A 199,722 200,202 198,623 191,387 164,794 (37,735) (55,930) 0
ESTIMATED LEVY 2001 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000
SUB-TOTAL-TAX LEVIES 349,722 350,202 348,623 341,387 314,794 112,265 94,070 150,000
TOTAL DEBT SERVICE DUE 635,694 636,654 683,495 697,405 707,772 531,979 625,895 459,463
ESTIMATED LEVY/$100 A.E.V. 0.0304 0.0305 0.0298 0.0291 0.0267 0.0095 0.0079 0.0126
ARBORETUM GOLF DEBT PRO-FORMA TABLES
DEBT SERVICE INVESTMENT CONCEPT
CORPORATE FUND COMMITMENT TO
FACILITIES DEBT SERVICE-SERIES 2001 G.O.BONDS
CALENDAR DEBT ZERO COUPON DOLLAR BID YIELD TO
YEAR SERVICE MATURITY BASIS INVESTMENT MATURITY
2000 0 08V00 0.9607 0.00 5.930%
2001 49,500 08/01 0.9231 45,693.45 6.560%
2002 49,500 08102 0.8706 43,089.75 6.540%
2003 78,875 08V03 0.8129 64,117.49 6.460%
2004 85,062 ON04 0.7630 64,901.92 6.420%
2005 95,856 08/05 0.7204 69,054.66 6.460%
2006 82,126 08/06 0.6813 56,952.10 6.270%
2007 70,272 08V07 0.6401 44,980.79 6.330%
2008 50,816 080 0.8014 30,439.86 6.260%
2009 54,900 08/09 0.6712 31,358.88 6.150%
2010 51,289 08/10 0.5304 27,203.69 6.320%
2011 51,432 08/11 0.4926 26,335.40 6.330%
2012 50,125 08/12 0.4621 23,162.76 6.380%
2013 46,188 W13 0.4325 19,976.31 6.360%
2014 47,250 00/14 0.4103 19,386.68 6.300%
2015 43,050 00/15 0.3819 16,440.80 6.350%
2016 43,850 08/16 0.3808 15,821.08 6.360%
2017 39,388 W17 0.3404 13,407.88 6.340%
2018 37,426 08/18 0.3203 11,987.23 6.340%
2019 35,332 08/19 0.2923 10,327.54 6.330%
2020 33,107 08V20 0.2816 9,322.79 6.300%
TOTAL 1,095,140 -- -- 641,900.85 --
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VILLAGE OF BUFFALO GROVE
ARBORETUM GOLF COURSE CAPITAL
IMPROVEMENT PROGRAM
BUDGET-SOURCESIUSES OF FUNDS
PROJECT
PROJECT ELEMENT: ESTIMATES
MAINTENANCE BUILDING SUB-TRADES 944,622
CLUB HOUSE SUB-TRADES 4,254,331
SUBTOTAL-SUB-TRADES 5,198,953
CONTINGENCY-MAINTENANCE BUILDING 94,462
CONTINGENCY-CLUB HOUSE 350,000
SUBTOTAL-CONTINGENCIES 444,462
SIB-TOTAL-BUILDINGS 5,643A15
PLUS:
LUMP SUM DESIGN FEES 375,000
LUMP SUM CONSTRUCTION MANAGEMENT 225,000
G-MAX REIMBURSABLES 240,000
MARKETING FEASIBILITY STUDY 15,000
SUB-TOTAL-PROJECT ALLOWANCE 6AN,415
PLUS:
ALLOWANCE FOR FURNITURE-LOOSE& 75,000
WINDOW COVERINGS
ALLOWANCE FOR MAINTENANCE BLDG 150,000
EQUIPMENT(GAS TANKS,GARAGE)
ANTENNA RELOCATE W/EQUIPMENT 35,000
TOTAL PROJECT ESTIMATE 6,759,415
SOURCES OF FUNDS:
EXPENSES PAID TO DATE 103,590
CORPORATE FUND OPERATING TRANSFER 2,000,000
GENERAL OBLIGATION BOND-SERIES 2001 4,5W,000
WATER FUND CONTRIBUTION-LOOPED 50,000
WATER MAIN
INTEREST EARNED ON BOND PROCEEDS 104,825
TOTAL PROJECT REVENUE 6175SAIS
NOTES:PROJECT INTEREST EARNINGS SHOULD BE GREATER DUE TO TAKE DOWN OF FUNDS
ASSUMED FOR FEBRUARY,2001 AND PAYOUT THROUGH JUNE,2002. POTENTIAL
INTEREST EARNINGS COULD APPROACH$200,000
NO FUNDS ASSUMED FOR"COURSE SOFTENING"
NO FUNDS IN THIS ANALYSIS UNDER ASSUMED BANQUET LENDING SCENARIO
TO: William R. Balling
FROM: William H. Brimm
DATE: January 3, 2001
SUBJECT: Arboretum Facilities Planning
December 18 Memo Supplement
As a supplement to the December 18, 2000 correspondence on the Arboretum
Facilities Financing Concepts, the following represents additional information
and a suggested approach for consideration on January 8th.
1. The matter of course softening has been addressed by the Arboretum
staff. A general scope of work, which would be initiated in the
fall of 2001 to coincide with the assumed facilities program, is to
include the following:
Continuous bent grass fairways where possible
Rebuilding and reshaping of certain identified greens
Adding target bunkers in fairways
Flashing of all fairway bunkers
Irrigation system additions to support bent fairways
Specific work to be accomplished is:
Adding fairway bunker and lowering of green-Hole 4
Re-contour green-Hole 7
Lower green and add bunker at rear of green-Hole 8
Elimination of bunker at green-Hole 9
Work to be identified-Hole 15
The cost estimates, which include architectural/design consulting as
well as project management, approximate $315,000. It is anticipated
that much of this work can and will be done with in-house labor
although some sub-contracting will be required. The funding for
this work will be provided internally rather than as part of a
borrowing with the enterprise responsible for repayment.
2. Staff has had an opportunity to further review the pro-forma values
and support the approach in that it provides a realistic, although
conservative, profile toward round and revenue/round growth for the
period identified. It is expected, should the project and course
improvements proceed, that the overall rate structure will moderate
upward commensurate with the quality of the course and that average
revenue per round as well as volume of rounds played may be realized
earlier. However, for planning purposes, the analysis is sound and
is deemed fair and competitive.
In terms of play level, staff believes that growth toward 34-35
thousand rounds at the Arboretum is optimum in terms of maintaining
the quality of the play surface. With the desire to maintain bent
grass, as well as increasing overall bent coverage, controlling the
level of play will be necessary. Bent grass, by its nature, does
not take stress at high levels and will not bounce back as quickly
as blue grass and requires high levels of maintenance when damaged
or destroyed. With higher rates and fees anticipated, the need to
maintain a quality play surface for the entire season will remain a
high priority and will have a direct relationship to the fiscal
success of the course.
3. In order to keep the project moving forward, staff requests the
Boards consideration of the following. While the current objective
is to bid as many contractor elements as is feasible at one time, an
immediate goal would be to obtain a level of comfort and consensus
i
z
that the project should proceed ahead with bidding authorized on the
pre-engineered components of the maintenance building. The design
team is far enough along with construction documents so that they
can be reviewed by staff and put on the street with an award
recommendation ready for the first meeting in February. The lead
time for delivery from date of order is 12-16 weeks should a
purchase be authorized during that time, other planning issues will
be completed and staged.
This request does not pose a risk upon the Village in that all bids
can be rejected should other issues be encountered that caution
against the project or are the result of additional questions or
information requests. Proceeding with the maintenance building as
efficiently as possibly will be critical to the entire calendar
being proposed for this project.
In closing, the approach taken with the pro-forma is conservative and seeks to
minimize tax exposure beyond the "overlap" years. A community as well as golf
amenity is offered with what will be a high quality outing/banquet facility and
should demonstrate a sound capital investment by the Village in its facilities.
Civt<,. G
William H. Bri
i
I
i
Board Agenda Item Submittal xIv E
Requested By: Bill Balling Entered By: Ghida Sahyouni
Agenda Item Title:
Request for a minor change in the site plan for a flag pole display at Plaza Verde Shopping Center, highlighting the
new International Jewelry Mall.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
01/03/2001 01/08/2001 0 Consent Agenda OVM
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Aetna Development requests a minor change in the site plan for the construction of a flag display at Plaza
Verde Shopping Center. The International Jewelry Mall is anticipated to open May 1, 2001. The mall
will feature "30-40 merchants representing different cultures and various nationalities, each offering their
merchandise, in an elegant and clean showroom". According to Village's sign code, "Flags other than
those of any nation, state or political subdivision or corporate flag are prohibited..." (14.40.090).
A presentation will be made by the petitioner's representative.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
71nt1Jewe1ers.pd1
I I I I I
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
International Jewelers MAW
The world of jewelry, all in one place!
Dear Future Tenant,
Thank you for your interest in the INTERNATIONAL JEWELERS MALLTM. We are pleased to announce the
anticipated Grand Opening on May 1, 2001, of its inaugural prototype facility in the newly remodeled Plaza
Verde Shopping Center at the corner of Dundee and Arlington Heights Road in Buffalo Grove, IL. The
INTERNATIONAL JEWELERS MALLTM is planning a national rollout of free-standing facilities.
The exciting nature of the INTERNATIONAL JEWELERS MALLTM is the merging into one central location,
different vendors selling various types of Fashion Jewelry at different price points in a convenient, easily
accessible,safe environment with plenty of free parking, An essential factor for the success of this enterprise
is the melting pot effect of having vendors of diverse nationalities and countries of origin. There will be
considerable excitement generated from the synergy of 30-40 merchants representing different cultures and
various nationalities, each offering their merchandise, in an elegant and clean showroom.
Every independently owned jeweler knows the difficulty of attracting new customers and the outrageously high
cost of heavy advertising. By combining many different vendors, each merchant will build upon the synergy
and the customer traffic that will be visiting the other leasing stations at the INTERNATIONAL JEWELERS._
MALLTM'
Imagine our 8,000 square foot showroom filled with different selections and offerings combined with plenty of
free parking. This will become the place every potential customer for miles around will browse before they buy.
The word of mouth advertising in combination with the professional,on-going, major metropolitan advertising
campaign being implemented will bring many customers. Just imagine the customers excitement when they
realize that they can shop for some of the most exciting jewelry at excellent prices from around the globe-and
the Midwest-all in one place, all at one time!
Your investment is only a one-year commitment at$1500 per month for a standard space, plus a marketing
allowance ($300 per month). We will furnish modern architecturally designed fixtures and individual safes,
heat, lights, and security monitoring. Just add your personnel and merchandise, and you are in business!
Please call me so we can set up a meeting to address any questions or concerns you may have. I look
forward to meeting you.
Wishing you even greater success,
George D. Hanus, President
DIVISION OF NATIONAL SHOPPING PLAZAS,INC.
333 West Wacker Drive,Suite 2750 • Chicago,IL 60606 USA
Phone (312) 332-4172 • Fax (312) 332-21 19
www.ijmall.com
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