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2001-06-04 - Village Board Regular Meeting - Agenda Packet VILLAGE OF =VILLAGE O Nauffalo BUFFALO GROVE Grouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-7906 Regular Meeting June 4, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes A. Minutes of May 21, 2001 Regular Meeting of the President and Board of Trustees V. Approval of Warrant Warrant# 935 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report A. Overview of the ICSC Convention, May-2001. IX. Special Business A. Presentation on Agenda: Citizen Fire Academy Graduation (Trustee Kahn) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Resolution No. 2001- : Approving an Agreement for Design Engineering Services for the 2002 Villagewide Contractual Street Maintenance Project, and Approval of IDOT-MFT Resolution (Trustee Braiman) XIII. Old Business A Award of Bid: Award of bid to Foster Coach Sales, Inc. for a Type III Class 1 Ambulance on a Ford E-450 Super Duty chassis (Trustee Marienthal) B Award of Bid: Award of Bid - Sewer Flusher Replacement (Trustee Glover) C Award of Bid: Award of Contracts/Bids: Arboretum Golf Course Maintenance Building (Trustee Marienthal) XIV. New Business A. Referral: Proposal to Amend the Village of Buffalo Grove Zoning Ordinance, Section 17.12.252 - Family Community Residence (Trustee Johnson) B. Referral: Plan Commission Referral: Jacobs Homes, proposed townhomes on the Nelson and Giametta properties at IL Route 22 and Prairie Road (Trustee Berman) C. Authorization - other: Authorization to reject bids received and waive bid requirements for the design and purchase/install phases of the Illinois First funded wireless network project (Trustee Marienthal) XV. Executive Session A. Personnel XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda June 4, 2001 730 PM XI. Ordinances and Resolutions A. Ordinance: Ordinance 2001- establishing a fire lane at 601-Deerfld Parkway, Buffalo Grove Fitness Center. (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Establishes a lane at the request of building oc cupant/owner. B. Ordinance: Ordinance 2001 - establishing a fire lane at 1322-1362 Barclay Blvd., BGI Limited Partnership. (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Establishes a fire lane at the request of building occupantlowner. C. Ordinance: Ordinance 2001 - establishing a Fire Lane at 1000 - 1038 Weiland Road, Highland Oaks Shopping Center. (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Establishes a fire lane at the request of building occupant/owner. D. Ordinance: Ordinance 2001 granting variance of Zoning Ordinance, Sections 17.36.020 and 17.36.030 that would permit a second curb cut at 803 Old Checker Road and permit the driveway to exceed eighteen (18)feet at the property line. (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Permits two curb cuts at 803 Old Checker Road and permit the driveway to exceed eighteen (18)feet at the property line. E. Ordinance: Ordinance 2001 granting variance of Zoning Ordinance, Section 17.32.020 that would permit construction of a garage at 404 Hiawatha that would be separated from the principal building by less than ten (10)feet. (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Permits the construction of a garage that would be separated from the principal building by less than ten (10) feet. New Business None Old Business F. Award of Bid: Award of bid for the installation of an apparatus exhaust direct venting system at Station 26 for the amount of$33,735. (Trustee Marienthal) RECOMMENDATION: Approve by motion. An app421 roved Technology fund expense which provide v � diel and combustion engine emissions once apparatus Award °to Hastings Air-Energy Control located in Lake Illir cis Mom 3 " $33,735: G. Award of Bid: Award of bid for the resurfacing of the apparatus floors at Stations 25, 26 and the amount of$47,439.00(Trustee iaarienthal) RECOMMENDATION. Approve by motion. SUMMARY: Award for resurfacingof the station apparatus- tors �t 25,2l and.27 to Artlow Systems of Addison in an amount notto ermed i 7,4 H. Approval of Plat: A rr v of Belmont Village Der elopment Improvement.Agreement flr pi of Subdion(Trustee Berman) RECOMMENDATION:Approve by motion. SUMMARY: Engineering approval of this proms is re mmended p � various conditions outlined in the cover memo. - i _ 1 Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting June 4, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda June 4, 2001 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11102 5/21/01 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE ILLINOIS ON MONDAY 21,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:38 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were: William Brimm,Acting Village Manager;William Raysa,Village Attorney;Scott Anderson, Assistant Finance Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Manager; Robert Giddens,MIS Director;Robert Pfeil,Village Planner;Carmen Molinaro,Director of Golf Operations;Police Chief McCann and Deputy Police Chief Steve Balinski. APPROVAL OF MINUTES i Moved by Glover,seconded by Johnson,to approve the minutes of the May 7,2001 Regular Meeting. Upon roll call,Trustees voted as follows: am AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. WARRANT#934 Mr.Anderson read Warrant#934. Moved by Kahn,seconded by Glover,to approve Warrant#934 in the amount of $2,819,145.99 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. BUFFALO GROVE DAYS COMMITTEE President Hartstein appointed Kerry Klbecka to the Buffalo Grove Days Committee for a term to expire 12/31/01. Moved by Glover,seconded by Johnson,to concur with President Hartstein's appointment. Upon voice vote,the motion was unanimously declared carried. ROUTE 22 President Hartstein reminded residents that there will be a Public Hearing concerning the proposed improvement of Route 22 on May 23,2001 at the Marriott Lincolnshire. Trustee Berman also encouraged as many residents as possible to attend this meeting and support the widening of Route 22. RELAY FOR LIFE President Hartstein reminded everyone of the Relay for Life sponsored by the American Cancer Society to be held on June 9-10,2001 at Buffalo Grove High School. Trustee Berman noted that Congressman Mark Kirk will be joining the team for a portion of the evening;he urged residents to participate in this worthwhile event. 11103 5/21/01 LAKE-COOK TRANSPORTATION MANAGEMENT ASSOCIATION Trustee Berman reported on the annual meeting of the Lake-Cook Transportation Management Association where Congressman Mark Kirk was the keynote speaker. ROUTE 53 Trustee Berman urged residents to contact their legislators with support for Amendment III to the IDOT Appropriation which would provide$830 million dollars of funding for the northward extension of Route 53. BUFFALO GROVE✓ROUTE 83 Trustee Marienthal stated that the Village is waiting for more information from the State of Illinois with reference to the timing signalization for the traffic signal at Buffalo Grove Road and Route 83. MANAGEMENT REPORT Mr.Brimm noted the submittal of the Management Report for April,2001;there were no questions on same. i � PACE Mr.Brimm reported that Pace has been holding a number of hearings throughout the area with regard to potential service reductions due to financial difficulties;there will be a Public Hearing on Route 690 on May 29,2001 in the Council Chambers at the Village Hall. POLICE OFFICER OF THE YEAR Commander Phil Kanoles thanked the Board for allowing the Amvets to present this award,and also thanked Police Chief McCann and the officers for doing an outstanding job. Commander Kanoles read a brief biography of Corporal John Heiderscheidt,and then presented the 2000 Amvets Officer of the Year Award. Commander Kanoles then read a brief biography of Desk Officer Pam Genender,after which he presented her with the 2000 Amvets Special Commendation. The audience and the Board thanked and congratulated both officers on their accomplishments. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience;there were none. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. Upon roll call,Trustees voted as follows: NATIONAL PUBLIC WORKS—Proclamation Motion to approve the proclamation designating May 20 through May 28,2001 as National Public Works week. BUCKLE UP BUFFALO GROVE—Proclamation Motion to approve the proclamation designating the week of May 21 through 28,2001 as Buckle Up Buffalo Grove week. SAVE-A-LIFE WEEK—Proclamation Motion to approve the proclamation designating the week of May 15-21 as Save-A-Life week in Buffalo Grove. 11104 5/21/01 i ILLINOIS CENTURY NETWORK—Agreement Motion to execute an Internet agreement with Illinois Century Network i Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,and Kahn NAYS: 0—None Motion declared carried. TRESPASS Mr.Brimm reviewed the background behind the proposed ordinance. Trustee Braiman stated that he was disappointed that information on this proposal was not available earlier than this meeting. Trustee Berman stated that he understands the rationale behind this effort,but he is concerned with the fact that the youth of the community already perceive themselves as being subjected to a lack of respect because of the business community because of their age;he would like to refer this proposal to the Youth Commission for their input before elm acting on it. ' Trustee Glover stated that this was a major topic of discussion at the recent Youth Commission meeting,and the youth believe that they are discriminated against by many of the business owners;they are in the process of distributing a survey to go out into the community to ask the business owners different questions about their relationships with the youth of the community;the Youth Commission also plans to work with the president of the { Chamber of Commerce in trying to smooth over relations between many of the business owners and the youth of the community. Trustee Glover would like to see this topic handled very carefully so as not to disenfranchise the youth in the community. Trustee Marienthal agrees with Trustee Glover;he believes the youth in the community are going to take a very proactive approach,and he believes that relations between them and the businesses will improve. i Trustee Braiman stated that he is not as concerned as he originally was with the proposed ordinance;he believes it is a good idea to have the Youth Commission involved. i Moved by Berman,seconded by Braiman,to defer action on this item until staff can gather input and comments from the Youth Commission. Trustee Johnson stated that it should be clear that this applies to commercial properties. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. Deputy Chief Balinski stated that the problem usually occurs with youth from outside the community;Trustee Glover asked that the Youth Commission be informed of that fact. ORDINANCE#2001-30—FIREFIGHTER/PARAMEDIC Moved by Braiman,seconded by Berman,to pass Ordinance#2001-30,approving a Letter of Agreement between the Village of Buffalo Grove and the Buffalo Grove Professional Firefighter/Paramedic Association concerning wages and benefits for FY 2001-2002 and FY 2002-2003,in accordance with the memo from Mr.Malinowski dated May 1,2001. Upon roll call,Trustees voted as follows: 11105 5/21/01 3 AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. RESOLUTION#2001-23—PROGRESSIVE MANAGEMENT SERVICES Moved by Marienthal,seconded by Glover,to pass Resolution#2001-23,a resolution authorizing the execution of a lease between the Village of Buffalo Grove and Progressive Management Services,LLC. I Mr.Brimm clarified the contents of the proposed resolution;he then answered questions from the Board. Trustee Braiman suggested that,in Article 30 under Miscellaneous,a paragraph be provided setting forth the obligations of the parties to reasonably negotiate and create this document within a certain period of time and that the agreement is subject to those exhibits. Trustee Braiman asked that the resolution be passed subject to this language. Trustee Marienthal and Trustee Glover agreed to Trustee Braiman's suggested language. John Green stated that he does not believe there would be significant objection to that language,but they would have O to review the language more thoroughly. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None i Motion declared carried. i RMS BUSINESS SYSTEMS i JLJ� Moved by Johnson,seconded by Marienthal,to defer action on award of bid for a State of Illinois funded wireless j network. Upon voice vote,the motion was unanimously declared carried. 1 DRIVEWAY WIDTHS t �I Mr.Brimm reviewed the request from residents in unincorporated Horatio Gardens with regard to driveway widths. Moved by Johnson,seconded by Berman,to refer this issue to the Plan Commission in accordance with the memo of May 16,2001 from Mr.Balling to the Board. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None j Motion declared carried. EXECUTIVE MEETING Moved by Berman,seconded by Kahn to move to Executive Meeting to discuss personnel matters. Upon roll call Trustees voted as follows: _ ahn 6—Marienthal BraimanBerman,Johnson,AYES ,Glover,Berma NAYS: 0—None Motion declared carried. The Board moved to Executive Meeting from 8:20 p.m.to 9:45 p.m. 11106 5/21/01 ADJOURNMENT Moved by Johnson,seconded by Glover to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:46 p.m. Jane Olson APPROVED BY ME THIS DAY OF . ,2001. I. Village President i 0 i i 1 i i i t i Board Agenda Item Submittal VIII-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Overview of the ICSC Convention,May-2001. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/30/2001 06/04/2001 ❑ Consent Agenda OVM Regular Agenda ❑ None Does this item Does this item include Will AV equipment be Type of AV Needed: relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? ❑ Video ❑ Computer ❑ Yes 0 No ❑ Yes 0 No Yes ❑ No ElDoc Camera ❑ Easel ❑ Other Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. William R. Balling and Ghida Sahyouni had the opportunity to attend the International Council of Shopping Centers (ICSC) annual Convention May 20-23, 2001; a presentation regarding the convention will be provided by staff. ICSC is the global trade association of the shopping center industry. Its 39,000 members in the U.S., Canada and more than 75 other countries include shopping center owners, developers, managers, marketing specialists, investors, lenders, retailers and other professionals as well as academics and public officials. The theme of the Convention was "Three in one in 2001". The format of the convention was modified this year and educational sessions, the leasing mall, and trade show were open to participants during the three day convention. 0 Over 850 companies exhibited in the Leasing Mall; • Over 330 products and service vendors made-up the Trade Exposition; and • Over 20 educational seminars and workshops were offered. Featured speakers included Mike Jensen, Former Chief Financial Correspondent, NBC News who discussed, "What Lies Ahead for the Economy"; Barbara Walters, Legendary Journalist; and Gordon Segal, Founder and CEO of Crate and Barrel. The Convention was held at the Las Vegas Convention Center because it provided ICSC with over one million square feet on one level,which was necessary for the Leasing Mall. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal LVA Requested By: Thomas C Allenspach Entered By: Thomas C Allenspach Agenda Item Title: Citizen Fire Academy Graduation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 05/23/2001 06/04/2001 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Congratulations to the following members of the sixth Citizen Fire Academy class who will receive their certificates of graduation: 1. Linda Belfield 2. Sandy Belfield 3. Sam Gersten 4. Greg Koniecki 5. Luke Russo 6. Khashayar Saerafi 7. Warren Schmitt 8. Eric Swieca 9. Buz Thornton 10. Gary Zeal Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-A Requested By: Timothy E Sashko Entered By: Timothy E Sashko Agenda Item Title: Ordinance 2001- establishing a fire lane at 601 Deerfield Parkway, Buffalo Grove Fitness Center. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 05/29/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This establishes a bonafide fire lane at the request of building occupant/owner at the identified address as indicated in the support documents attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0- 601 Deerfield Pkwy Fire Lane Requesi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: ORDINANCE NO. 2001- AN ORDINANCE PROVIDING FOR EMERGENCY ACCESS LANES FOR -BUFFALO GROVE FITNESS CENTER at 601 DEERFIELD PARKWAY WHEREAS,the Village of Buffalo Grove is an Illinois Home Rule Unit pursuant to the Illinois Constitution of 1970. WHEREAS,the Village of Buffalo Grove has received a written request from the owners of the premises located at 601 Deerfield Parkway (commonly known as Buffalo Grove Fitness Center) than emergency police and fire lanes be established on their premises. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Emergency access lanes for police and fire are hereby created and provided for at 601 Deerfield Parkway commonly known as Buffalo Grove Fitness Center as designated on Exhibit A attached hereto and made a part hereof. Section 2. It shell be unlawful for any person, firm, corporation, or other entity to block or obstruct wholly or partly any of the designated fire lane or police lane. Section 3. Any person violating this ordinance shall be punished in accordance with Chapter 1.08 of the Village of Buffalo Grove Municipal Code. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: 92001. APPROVED: , 2001. PUBLISHED: , 2001. APPROVED: Village President ATTEST: Village Clerk 04/UL/LUU1 1L:58 r'AA 847 459 5789 J3Ut'YALU YAM ll1J'l' t¢JUUL PPR 02 '01 10'29 FR BUFFI;LO GROVE FIRE B47 537 7370 TO 4595789 P,02 . I Lo Date President and Board of Trustees Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60081) Trustees: We hereby request that an ordinance.be prepared to provide for emergency police and fire access lanes at the � // Cr /yd/ DISft l� / llt�au. rira,Q�sr.� c �*�FF�.fl 6QglLL �'ITUfb► yR'X� It is our understanding that this is a necessary step in allowing the municipal authorities to police and control these emergency lanes. It is further our understanding that it will be our responsibility to furnish and install necessary signage as approved by the municipal authorities. We are enclosing a sketch of with the proposed lanes graphically depicted thereon. We have discussed this layout with the Fire Department and the Police Department and they have agreed to this location. Sincerely, "b' AE-L- �ve.�wtw��N �5"�K-. of 4�tic-5 Owner Record ** TOTAL PAGE.02 ** APR 02 101 13:07 847 459 5789 PAGE.02 aana EM lam uc 24'x 24'*NYE PAINT WE — _ STOP SIGN A 4«J Ft rc Lbrai /crd-Gc�� PARK SIGN, SEEM MT, Dr.(-(J) oO F,►-L— WAX — 5'x 39'NMTE PANT LINE � TYPE 4 CURB J — 5'x 178'NMTE PAINT LMIE _ 1 td30' r,,uwa it 15 Rats 10 \' C--DETENTION .SEE M MTECTURAL MAKINGS j �...�FUR REFUSE ENCLOSURE 15 j ate' RAMP ; 15 R uo' IS) STOP SIGN t ! � 3 R d01' nl 19 �r 3 R a — HEALTHe FITNESS CENTER}— 3 R def' . _ -26'IUWNG RADIUS 31.63' 3 R 7.71' _ CONSEE TECSWRRAL DRANINGS 12 R 7AW 't v * ?6'IUI MIG RMUS , Rur (► \ G STOP SIGN tlii ° i 24'x 2 ""IE PAMIT LINE I \ 28' I I j WT LPRAWS .. ..;..�' �` ,\`%\ ( �_Fl1TURE COMMUNITY CENTER ( 1 i� ------------- DETENTK �— i 5'x 117' MLO PAINT UNE Board Agenda Item Submittal XI-B Requested By: Timothy E Sashko Entered By: Timothy E Sashko Agenda Item Title: Ordinance 2001 - establishing a fire lane at 1322-1362 Barclay Blvd., BGI Limited Partnership. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 05/29/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This establishes a bonafide fire lane at the request of building occupant/owner at the identified address as indicated in the support documents attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 1322-1362 Barclay Fire Lane Requesl Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: ORDINANCE NO.2001- AN ORDINANCE PROVIDING FOR EMERGENCY ACCESS LANES FOR -THE PROPERTY at 1322-1362 BARCLAY BOULEVARD WHEREAS,the Village of Buffalo Grove is an Illinois Home Rule Unit pursuant to the Illinois Constitution of 1970. WHEREAS,the Village of Buffalo Grove has received a written request from the owners of the premises located at 1322-1362 Barclay Boulevard, that emergency police and fire lanes be established on their premises. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Emergency access lanes for police and fire are hereby created and provided for at located at 1322-1362 Barclay Boulevard as designated on Exhibit A attached hereto and made a part hereof. Section 2. It shall be unlawful for any person, firm, corporation, or other entity to block or obstruct wholly or partly any of the designated fire lane or police lane. Section 3. Any person violating this ordinance shall be punished in accordance with Chapter 1.08 of the Village of Buffalo Grove Municipal Code. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2001. APPROVED: , 2001. PUBLISHED: ,2001. APPROVED: Village President ATTEST: Village Clerk SEP 12 '00 09:15 FR BUFFALO GROUE FIRE 847 537 7370 TO 6985167 P.05 D e President and Board of Trustees Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Trustees: We hereby request that an ordinance be prepared to provide for emergency police and fire access lanes at the 13 22 — 3 6 L l C � ivc4. It is our understanding that this is a necessary step in allowing the municipal authorities to police and control these emergency lanes. It is further our understanding that it will be our responsibility to furnish and install necessary signage as approved by the municipal authorities. We are enclosing a sketch of- with the proposed lanes graphically depicted thereon. We have discussed this layout with the Fire Department and the Police Department and they have agreed to this location. Sincerely, 7 I g Owner of Record t ** TOTAL PAGE.05 ** . h (IL J J *- •---------- v a co 0 ceico " o m .V v J d ------ i- i _> • -!� T f �m --- - v r M cc$ © O �- U Ic cu m 4-1 180E Board Agenda Item Submittal XI-c Requested By: Timothy E Sashko Entered By: Timothy E Sashko Agenda Item Title: Ordinance 2001 - establishing a Fire Lane at 1000-1038 Weiland Road, Highland Oaks Shopping Center. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 05/29/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This establishes a bonafide fire lane at the request of building occupant/owner at the identified address as indicated in the support documents attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 0- 1000-1038 Wieland Fire Lane Requesi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: i Published to Web: ORDINANCE NO.2001- AN ORDINANCE PROVIDING FOR EMERGENCY ACCESS LANES FOR -HIGHLAND OAKS SHOPPING CENTER at 1000-1038 WEILAND ROAD WHEREAS,the Village of Buffalo Grove is an Illinois Home Rule Unit pursuant to the Illinois Constitution of 1970. WHEREAS,the Village of Buffalo Grove has received a written request from the owners of the premises located at 1000-1038 Weiland Road, (commonly known as Highland Oaks Shopping Center) that emergency police and fire lanes be established on their premises. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. Emergency access lanes for police and fire are hereby created and provided for at 1000-1038 Weiland Road commonly known as Highland Oaks Shopping Center as designated on Exhibit A attached hereto and made a part hereof. Section 2. It shall be unlawful for any person, firm, corporation, or other entity to block or obstruct wholly or partly any of the designated fire lane or police lane. Section 3. Any person violating this ordinance shall be punished in accordance with Chapter 1.08 of the Village of Buffalo Grove Municipals Code. Section 4. This ordinance shall be in full force and effect from and after its passage, approval and publication. This ordinance may be published in pamphlet form. This ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2001. APPROVED: , 2001. PUBLISHED: , 2001. APPROVED: Village President ATTEST: Village Clerk GREYSTONE ASSOCIATES,INC. 8833 Gross Point Rd. S.204 Skokie,IL 60077 847-329-7087 Commercial Management&Investments FAX 847-329-1288 February 1,2001 President and Board of Trustees Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove,IL.60089 Trustees We hereby request that an ordinance be prepared to provide for emergency police and fire access lanes at the Highland Oaks Shopping Center located at 1000—1038 Weiland road. It is our understanding that this is a necessary step in allowing the municipal authorities to police and control these emergency lanes.It''is further our understanding that it will be our responsibility to furnish and install necessary signage as approved by the municipal authorities. We are enclosing an overlay drawing of the Highland Oaks Shopping Center with the purposed lanes highlighted We have discussed the layout with the Fire Department and they have agreed to these locations. Sincerely,/ Nick Blasevich Property Manager � O o � NC/ i V J 1� TL m K a L �• D M D `D N oi- Ca m m o a m c 0 a � R Imw �= N S Cl) ' O O Busch Road 0 � n e O .4 CO M N (D G) Ch a V Cl) O O Z z O Y), -0 `71 a a o a y p O 4. ( ANUN610N W,W Z O ���hlRiliU1 FAO V Q n 0 N D cnm Pon O V^+ a 0r" e ^� S I y Y ' NMw NY!7l711w• Board Agenda Item Submittal XI-D Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Ordinance 2001 granting variance of Zoning Ordinance,Sections 17.36.020 and 17.36.030 that ould permit a second curb cut at 863 Old Checker Road and permit the driveway to exceed eighteen(18)feet at the property line. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/23/2001 06/04/2001 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. The specific variation would permit two curb cuts at 803 Old Checker Road and permit the driveway to exceed eighteen (18) feet at the property line. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 803oldch.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: Village Board Meeting Agenda Item Monday,June 4,2001 Ordinance 2001 granting Agenda Section: Order In Section: variance of Zoning Ordinance, Type of Item: Appointment/Assignment Sections 17.36.020 and 17.36.030 Department: B&Z that would permit a second curb cut Requested By: Edward Schar at 803 Old Checker Road and Prepared By: Shirley Bates permit the driveway to exceed Trustee Liaison: None eighteen (18) feet at the property Additional line. Documentation: Other Agenda Items: Overview The Zoning Board of Appeals has reviewed this application and recommends approval by ordiance. The specific variation would permit two curb cuts at 803 Old Checker Road and permit the driveway to exceed eighteen(18) feet at the property line. ORDINANCE NO. 2001 GRANTING A VARIANCE FROM SECTIONS 17.36.020 and 17.36.030 of the BUFFALO GROVE ZONING ORDINANCE WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and WHEREAS, Philip and Marilyn Wagner of 803 Old Checker Road, Buffalo Grove, Illinois, have requested a variation from Sections 17.36.020 and 17.36.030 of the Buffalo Grove Zoning Ordinance pertaining to Driveways, for the purpose of constructing a circular driveway that exceeds eighteen(18) feet at the curb and has a second curb cut; and, WHEREAS, the Zoning Board of Appeals has held a public hearing, received testimony, prepared minutes, made certain findings, and has made an affirmative recommendation on said request for variation; and WHEREAS, the Corporate Authorities of the Village of Buffalo Grove hereby determine and find that said variation is in harmony with the general purpose and intent of the Zoning Ordinance, and that(1)the plight of the owners is due to unique circumstances and (2)the proposed variation will not alter the essential character of the neighborhood, . NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The preceding WHEREAS clauses are hereby adopted by the Corporate Authorities. -1- Section 2. A variation is hereby granted to Section 17.36.020 and 17.36.030 of the Village Zoning Ordinance to the following legally described real property: See Exhibit "A" attached hereto. The specific variation will allow construction of a circular driveway that exceeds eighteen(18) feet at the property line and will allow a second curb cut onto Old Checker Road. Section 3. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: , 2001. APPROVED: , 2001. APPROVED: Village President ATTEST: Village Clerk -2- VILLAGE OF BUFFALO GROVE, ILLINOIS ZONING BOARD OF APPEALS - FINDINGS OF FACT ZONING VARIATION THE BUFFALO GROVE ZONING BOARD OF APPEALS HEREBY MAKES THE FOLLOWING FINDINGS OF FACT AND CONCLUSIONS : I . THE SUBJECT PROPERTY: A. Petitioner: Philip and Marilyn Wagner B. Property: 803 Old Checker Road C . Legal Description : as set forth in Exhibit "G' attached hereto and made a part hereof : Warranty Deed D. Zoning District : R 4A E . Lot Size : Front : 178 . 85 feet Side : 208 . 86 feet Rear: 178 . 85 feet Side : 208 . 86 feet 1 . Characteristics of Lot : Parallelogram 2 . Characteristics of House : Ranch style with basement 3 . Anything distinguishing about the house and lot : N/A II . CHARACTERISTICS OF SURROUNDING AREA: A. Location: Lot 1 in Pioneer Subdivision B . Similar Houses and Lots : Yes, in the same subdivision. C . Public Rights of Way: Old Checker Road Public Sidewalk and Public Parkway D. Adjacent Lots : 1 . Line of Sight : No Village Engineer' s Review III . VARIATION SOUGHT : A. Zoning Ordinance, Section 17 . 36 . 020 Pertaining To Driveways : To permit a second curb cut B. Zoning Ordinance, Section 17 . 36 . 030 Pertaining to Additional Regulations : To permit the driveway width to exceed eighteen (18) feet at the property line C. Exhibits Depicting Variation: 1 . Plat of Survey - Exhibit "A" 2 . Letter - Exhibit "D" After due notice, as required by law, a copy of said publication notice being attached hereto as Exhibit "B", the Zoning Board of Appeals held a public hearing on Tuesday, May 15, 2001 . The petitioner testified at the public hearing and presented documentary evidence . No individuals testified on behalf of the applicants . No objectors appeared at the hearing. No written objections were received. V. FINDINGS : The Zoning Board of Appeals finds that the Petitioner' s request for a variation that would permit a second curb cut and permit the driveway width to exceed eighteen (18) feet at the property line, meets the criteria, set forth in Section 17 . 52 . 070, in that : A. l . The plight of the owner is due to unique circumstances : a . Much traffic on Old Checker Road makes backing out of driveway difficult and dangerous . b. House is located next to Willow Stream Park and on weekends people often park right up to the petitioners' driveway making it difficult and hazardous to exit on to Old Checker Road. 2 . The proposed variation will not alter the essential character of the neighborhood. B. Conditions or restrictions imposed: Village Engineer' s review relative to the neighbor' s driveway to the west . C . Attached hereto and made a part hereof as Exhibit "J" are the minutes of the Zoning Board of Appeals public hearing of Tuesday, May 15, 2001 VI . Conclusion: Accordingly, by a vote of 6 to 0, the Buffalo Grove Zoning Board of Appeals hereby recommends that the variation of Zoning Ordinance, Sections 17 . 36 . 020 and 17 . 36 . 030 as requested by Philip and Marilyn Wagner, 803 Old Checker Road, be granted that would permit a second curb cut and permit the width of the driveway to exceed eighteen (18 ) feet at the property line . DATED - May 15, 2001 VILLAGE of BUFFALO GROVE, IL ZONING BOARD OF APPEALS Bruce R. Entman, Chairman sb y ZONING BOARD OF APPEALS Chicagc firteTnsaranre!'eixpanp 1 1 T -- WARRANTY DEED ILLINOIS STATUTORY TENANTS BY THE ENTIRETY THE GRAN'I'OR(S1, Christopher J. Rogers and Linda M. Rogers, husband and wife,of the City of Buffalo Grove, onsideration of TEN &001100 DOLLARS, and other good and valuable County of Lake, State of Illinois for and in c consideration m hand paid, CONVEY(S)and Warrant(s)to Philip Wagner and Marilyn Wagner, husband and wife, not as joint tenants or tenants in common but as tenants by the entirety, (GRANTEE'S ADDRESS) 168 W. Fox Hill Drive,Buffalo Grove, Illinois 60089 of the County of Lake, all interest in the following described Real Estate situated in the County of Lake in the State of Illinois,to wit: LOT 1 IN PIONEER SUBDIVISION, BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF SECTION 32, TOWNSHIP 43 NORTH, RANGE 11, EAST OF THE T-URD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED FEBRUARY 19, 1970 AS DOCUMENT 1451460,IN BOOK 49 OF PLATS, PAGE 5, IN LAKE COUNTY, ILLINOIS. SUBJECT TO: covenants,conditions and restrictions of record,private,public and utility easements and roads and highways,general taxes for the year 1999and subsequent years including taxes which may accrue by reason of new or additional improvements during the year(s)1999 hereby releasing and.waiving all rights under and by virtue of the Homestead Exemption Laws of the State of Illinois. TO HAVE AND TO HOLD said premises as husband and wife, not as joint tenants or tenants in common but as tenants by the entirety forever. Permanent Real Estate L-idex:Number(s): 15-32-306-021-0000 Address(es)of Real E::tate. 803 Old Checker Drive, Buffalo Grove, Illinois 60089 r Dated this "J�" day of C'hristupher J Rogers Linda M. R.ogcrs �-----.�._ ------- _—� Lot - 1 Parcel — o2 Q01 0 00 (Zoned R - 4A District o ZONING BOARG OF APPEALS y4str D 18 t Shed Cq"q• atiq D.S. a Z � �x1JTle7� 6 0 GQr � P � D. d ArW Walk I� ft2- Lint 19' — 23 0 � - V o Y 16• aCr XI sting C ` G v Ve! Driyq 16 i ru Rod out 2 N Gj fii Q Or) (J�°�, B`q nri P.P.$ _--- *~"�•,, G r VtLLyG OF L ZONING BOARD OF APPEALS VILLAGE OF BUFFALO GROVE EX I T DEPT. OF BUIKDING AND ZONING 50 RAUPP BLVD. BUFFALO GRIOVE, IL. 60089 RE: APPLICATION FOR ZONING VARIATION PURPOSE OF VARIANCE WE HAVE BEEN BUSINESS OWNERS IN BUFFALO GROVE FOR THE PAST 18 YEARS, AS WELL AS RESIDENTS OF BUFFALO GROVE FOR 11 YEARS. OUR NEW HOME, WHICH WE HAVE OCCUPIED SINCE OCTOBER 2000, IS ON OLD CHECLER ROAD, WHICH AS YOU KNOW, IS A THROUGH-STREET BETWEEN BUFFALO GROVE ROAD AND ARLINGTON HEIGHTS ROAD. BACKING OUT INTO TRAFFIC DURING RUSH HOURS WHEN PEOPLE ARE GOING TO OR COMING HOME FROM WORK IS VERY DANGEROUS AS WELL AS VERY DIFFICULT. IT IS ALSO EXTREMELY DIFFICULT ON THE WEEKENDS AS OUR HOME IS LOCATED NEXT TO THE WILLOW STREAM PARK. PEOPLE ATTENDING THE MANY GAMES AND ACTIVITIES OFFERED BY THE PARK DISTRICT OFTEN PARK RIGHT UP TO (AND SOMETIMES EVEN EXTEND INTO) OUR EXISTING DRIVEWAY MAKING BACKING OUT EXTREMELY HAZARDOUS. ACCESS TO OLD CHECKER ROAD WOULD BE MUCH SAFER AND EASIER IF WE WERE ALLOWED TO HAVE A CIRCULAR DRIVEWAY WITH TWO ENTRANCES ON THE STREET, AS DOES OUR NEIGHBOR, BILL LEAHY, AT 825 OLD CHECKER. THANK YOU FOR YOUR CONSIDERATION OF THIS MATTER. SINCERELY, PHILIP AND MARILYN WAGNER ZONING BOARD Or,.kj+t,.LS m EXHIBIT rinlnq Board Appeals wig. hoI 'ubiie tieariltg at Z 30 P l�f�J ues lNay 15 2001 in thu ouneii jambafs Of,the ��ag��f-lalf 59 Aauppa Bdufa• hRRai�tibeln 'tirade kiyy Road o fprUarianCe f Zoningg.Qrd�nanee Soon 020a.pertaloin drive- vYa�s that'woufd permit a sec- 173603'bp rtd t �'on TO: ZONING BOARD OF APPEALS COMMISSIONERS t e fonaFReggulati_aimn eicceed e`ghteen(18)told ve �aY w�dfh at Property hrte FROM: EDWARD SCHAR Eega[©escnphon tot 1 in Pwneer&ubduisroii, opigg a,, ubdiviSton a r he Building Commissioner u Tuvso,s'a r of Seaton �o the p1at ,b�I f DATE: May 3, 2001 F.ebnra ,,,t# � merlr x`•�� so,n pgoi as of Plats gage 5�h e DATE OF PUBLIC HEARING: Tuesda May 15 2001 cd ' ti�in�s�s ge,f4� 7:30 P.M. —Council Chambers Village Hall, 50 Raupp Boulevard ` rt , RE: 803 Old Checker Road, Philip and Marilyn Wagner-Permit second curb cut and permit driveway to exceed 18 feet at the property line Attached please find the documents and exhibits that have be submitted for the following variance: Request is being made by Philip and Marilyn Wagner, 803 Old Checker Road, for variance of Zoning Ordinance, Section 17.36.020 pertaining to Driveways, that would permit a second curb cut and Section 17.36.030 pertaining to Additional Regulations - Parking, to exceed eighteen (18) foot driveway width at property line. Notice of this public hearing was published in the Daily Herald on Monday, April 30, 2001. If you have any questions regarding this matter do not hesitate to contact me at 459-2530. Edward Schar ES/sb attachments Com. Windecker made the following motion: DRAFT GC �� Y I move we recommend that the Village Board of Trustees grant the request of Daniel and Eileen Olson, 404 Hiawatha Drive, for variance of Zoning Ordinance, Section 17.32.020, pertaining to Accessory Buildings and Structures, for the purpose of constructing a garage addition that would be separated from the principal building by less than ten (10) feet. Materials are to match the existing house and construction is to be in accordance with the plat of survey submitted with the application. Petitioner having demonstrated unique circumstances and hardship, the variance will not alter the essential character of the neighborhood. Com. Lesser seconded the motion. Roll Call Vote: AYE—Horwitz, Krakauer, Teplinsky, Windecker, Lesser, Entman NAY—None Motion Passed—6 to 0. Findings of Fact Attached. Item will be on the June 4, 2001 Village Board Agenda. The permit may be issued after the plans have been approved. 803 OLD CHECKER ROAD, PHILIP AND MARILYN WAGNER ZONING BOARD OF APPEALS •1 l Zoning Ordinance, Sections 17.36.020 and 17.36.030 Permit second curb , t`� T rI and permit driveway to exceed eighteen(18) feet at the property line. Mrs. Marilyn Wagner, 803 Old Checker Road, was sworn in. Notice of the public hearing was published in the Daily Herald on April 30, 2001. Mrs. Wagner said they have lived in Buffalo Grove for eleven(11) years and have had a business here for eighteen (18) years. They bought this house that she had admired for years because of the location and view of Willow Stream Park. They added a family room and a master bedroom suite. They now want to refurbish the outside of the property. Because of the park activities on the weekend, people often park up to their driveway, making it dangerous to back out. It will be safer to have a second curb cut and it will also add to the aesthetic appeal of the property and neighborhood. Ch. Entman commented that he lives in the neighborhood and complimented Mrs.Wagner for the improvements that have been made. The addition is very nice. He has no objection to the second curb cut, but he would like to have some comments from the Village Engineer with reference to the neighbor's driveway. The plat shows the new curb cut to be twenty-two (22) feet from the neighbor's driveway to the west and it would be helpful to know if there would be a problem. The Village engineer verbally told the secretary that he had no comment about the proposed variance. ZONING BOARD OF APPEALS MAY 15, 2001 —PAGE SIX R A F I Mr. Skelton advised the Chairman that a recommendation can be made subject to a review by the Village Engineer. Com. Lesser made the following motion: I move we recommend that the Village Board of Trustees grant the variance requested by Philip and Marilyn Wagner of Zoning Ordinance, Section 17.36.020 pertaining to Driveways, to permit a second curb cut; and Section 17.36.030, pertaining to Additional Regulations—Parking, to exceed eighteen (18) foot driveway width at the property line. The work and materials are to be completed pursuant to plans and specifications submitted to and approved by the Village of Buffalo Grove. Approval of the permit to be subject to the Village Engineer's review. Petitioner having demonstrated unique circumstances and hardship, the variance will not alter the essential character of the neighborhood, and will not be detrimental to the public health, safety and welfare. Com. Windecker seconded the motion. Roll Call Vote: AYE—Horwitz, Krakauer, Teplinsky, Windecker, Lesser, Entman NAY—None Motion Passed—6 to 0. Findings of Fact Attached. Item will be on the June 4, 2001 Village Board Agenda. The permit may be issued after the plans have been approved. 310 ROSEWOOD AVENUE , THOMAS AND JOYCE HENNESSY Zoning Ordinance, Section 17.40.020—Construction of Front Porch Encroach a distance of 6 feet into the required 25 foot front yard setback Thomas and Joyce Hennessy, 310 Rosewood Avenue, were sworn in. Notice of the Public Hearing was published in the Daily Herald on April 30, 2001. The Hennessys have lived in the house for 41 years. Now that their family is grown and they are retired, they would like a front porch so they can sit outside. The rear yard is not large enough for an addition. The porch will be attractive and will add aesthetic appeal to the neighborhood. The Commissioners had no objections. There were no questions from the audience. ZONING BOARD OF APPEALS MAY 15, 2001 —PAGE SEVEN Board Agenda Item Submittal XI-E Requested By: Edward Schar Entered By: Shirley Bates Agenda Item Title: Ordinance 2001 granting variance of Zoning Ordinance,Section 17.32.020 that would permit construction of a garage at 404 Hiawatha that would be separated from the principal building by less than ten(10)feet. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/23/2001 06/04/2001 � Consent Agenda g&Z 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Zoning Board of Appeals has reviewed this application and recommends approval by ordinance. The specific variation would permit the construction of a garage that would be separated from the principal building by less than ten (10) feet. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 404hiawa.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: Board Agenda Item Submittal XI-F Requested By: Timothy E Sashko Entered By: Timothy E Sashko Agenda Item Title: Award of bid for the installation of an apparatus exhaust direct venting system at Station 26 for the amount of$33,735. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 05/29/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $33,736 Additional Notes regarding Expenditures: Funding is part of the FY00/01 Technology funding as approved by the Village Board. Authorization to bid approved by the Village Board on May 7,2001. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I am seeking the authorization to award the bid for the installation of a direct venting exhaust system at Station 26 which was authorized for bidding at the May 7,2001 Village Board meeting. The request for this system provides the direct venting of diesel and combustion engine emissions on the apparatus floor. The award would be in the amount of$33,735 for the installation,not to exceed this approved price,to Hastings Air-Energy Control located in Lake Bluff,Illinois. The specifications have been met in the bid and the vendor can meet all associated installation requirements. This system is common in many new fire facilities in the area, along with retrofits as is the case with Station 26. This meets the proposed budget assessment and funding. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files E] Village Board memo vent system E] Station 26 Flooring Bid.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: M AGE OF ` BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—Fire Station#26 Apparatus Exhaust System Date: May 29, 2001 On May 29, 2001 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Jim Axt,Hastings Air Energy Control; Jack Weyrauch, Village of Buffalo Grove; Tim Sashko, Deputy Fire Chief; and Jane Olson,Deputy Village Clerk. BIDDER Bid Bid Bond Air Cleaning Systems no bid 8 Sunset Drive Latham,NY 12110 Hastings Air Energy Control $33,735.00 yes 141 West Vine Street Milwaukee,IL 53212 The bids will be reviewed and a recommendation will be forthcoming. C1' v( Jane Olson BID FORM Date: _ %y 25, 2001 Name of Bidder: _ Hastings Air-Energy Control Business Address: _ 28835 Herkey Drive, Unit #115 _ Lake Bluff, Illinois 60044 Bidder Principals: Tend d Binbrer Presi rient Lan BohrPr Virrp;,15r-p-giriant Dennis Bohrer Mike Bohrer Vice President - Treasurer Telephone Number: _ 1-800-236-8450 Project: Fire Station#26 Apparatus Exhaust System 109 East Deerfield Parkway �. Buffalo Grove, Illinois Owner: 'Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089-2196 Pursuant to the Invitation to Bid, the undersigned have carefully reviewed and examined all the Contract Documents and inspected the site and are aware of the conditions under which we will be obliged to operate. We propose to furnish everything, including labor, materials, machinery, tools, shipping, supervision, taxes, fees, and bonds called for or feasonably implied by the. Contract Documents for the above referenced Work for the Contract Sum of: Thirty Three Thousand Seven-Hundred & Thirty Five dollars ( $33,735.00 ). The name of the person who inspected the site of the proposed work is dim Axt who holds the position of ]Field Rem rPGPntati TP with our company. The date of the inspection was _ Mav 22, 2001 BF-1 REQUIRED AFFIRMATIONS Ethics Statement The undersigned hereby represents and warrants to the Owner as a term and condition of acceptance of this Bid that none of the following Village officials are either an officer, director, or owner of five percent (5%) or more of our company: the Village President, the members of the �. Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and,the Plan Commission, the Village Manager and his Assistant or Assistants, and the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who is either an officer, director, or owner of five percent (5%) or more thereof: (official) NnnP r The undersigned further warrants that we have not employed or retained any company or person, other than a bona fide employee working solely for us, to solicit or secure this Bid, and that we have not paid or agreed to pay any company or person, other than a bona fide employee working solely for us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of this Bid. For breach or violation of this warranty, the Owner shall have the right to annul any Agreement resulting from this Bid without liability. Public t 85-1295 - Public Contracts - Bid Rigging gind Rotating - Kickbacks- Bribery! The undersigned does hereby certify that we are not barred from bidding as a result of a violation of either Section 5/33E-.3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes. Public Contracts Section 5/11-42.1-1 of Chapter 65, Illinois Compiled Statutes The undersigned does hereby swear and affirm that: (1)we are not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) are contesting in accordance with the procedures established by the appropriate revenue Act, our liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor and (2) voids the Agreement and allows the Owner to recover all amounts paid to us under the Agreement. � /� JJ Signature: < < __. . I Zo�'nns� Print Name: Michel Bohrer Subscribed and Sworn to before: me this A�ffday of 2001 AQ a �W P Notary Public = PATRICIA A. - END OF BID FORM - KLEM 5� ' Revised 2/22/00 BF-3 We have attached a copy of the Specifications noting either compliance or non-compliance with the specifications.for each system component as well as any exceptions, substitutions, or variations. Complete documentation for any substitutions or variations is also attached. We will employ the following listed subcontractors for each of the major work categories. Name/ License No. Address Work to be Performed I. Envira Tech #7646 755 Larry Gnur_t WaukPGha WT_ 531,96 S./M Tngfn11gtian 2 Moran Electric #Q/-osio791335 89th Ave. Hickory 'Hills, Il. Electrical Wiring 3 . 4. We also acknowledge receipt, understanding, and full incorporation of the following addenda: Addendum Number 0 Dated Addendum Number Dated Addendum Number Dated Signature:_OL I Print Name: Michael Bohrer Required Affirmations are attached hereto as page BF-3. BF-2 Board Agenda Item Submittal XI-G Requested By: Timothy E Sashko Entered By: Timothy E Sashko Agenda Item Title: Award of bid for the resurfacing of the apparatus floors at Stations 25,26 and 27 in the amount of$47,439.00 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 05/29/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $47,439 Additional Notes regarding Expenditures: This action is covered in two areas of funding. $34,000 will be from approved FY 00/01 year end technology purchases and the balance will be funded($13,439)from FY01/02 CIP project#PBF 48-01. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. I am seeking authorization to award the bid for the resurfacing of the station apparatus floors at Stations 25,26 and 27. Station 25 and 26 will be funded through the FY00/01 year end technology purchases and Station 27 will be through the FY01/02 budget, CIP project#PBF48-01. The award will be to Artlow Systems of Addison,Illinois in the amount not to exceed $47,439.00. They have a strong reputation and experience with the application of the specified floor type and have done many fire stations in the Northwest Suburban area (references are attached in the documents below). The bidder met the specifications as required. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Village Board memo floor bid. E] Floor Resurfacing Bid.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2196 Phone 847-549-2500 Fax 847-459-0332 Village Clerk Janet M.Sirabian To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—Resurfacing of apparatus floors at Fire stations#25,26, and 27 Date: May 29, 2001 On May 29, 2001 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following people were in attendance:Jack Weyrach, Village of Buffalo Grove;Tim Sashko,Deputy Fire Chief; and Jane Olson,Deputy Village Clerk. BIDDER BID Bid Bond Artlow Systems $47,439.00 yes 105 s. Fairband St. Addison, IL 60101 The bids will be reviewed and a recommendation will be forthcoming. 0-z� Jane Olson CERTIFICATE OF PUBLICATION Paddock Publications, Inc. Daily Herald Daily Herald Values Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) of Algonquin, Arlington Heights,Barrington,Barrington Hills,Bartlett,Batavia, Buffalo Grove, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, Elburn, Elgin, Elk Grove Village, Fox River Grove, Geneva, Gilberts, Grayslake, GurneeHampshire, Hanover Park, Hawthorn Woods, Hoffman Estates, Huntley, Inverness, Island Lake, Lake Barrington, Lake in the Hills, Lake Zurich, Libertyville, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, Rolling Meadows,Schaumburg, Sleepy Hollow,South Barrington,St. Charles, Streamwood, Tower Lakes, Vernon Hills, Wauconda, Wheeling County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published May 11, 2001 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, a Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS VILLAGE OF BUFFALO GROVE BY X4, Auth ed Agent 7 130 Control # T2583177 PUBLIC WORKS BID FORM Date: May 16, 2001 Name of Bidder: _Artlow Systems Div. of Archem, fnc. Business Address: _105 S. Fairbank Street Addison, IL 60101 Bidder Principals: _Randall S. Richter; President L.E. Stevenson; Vice President Jay J. Klug; Vice President Telephone Number: _ (630) 543-8111 Project: Fire Station Apparatus Floor Resurfacing Fire Station#25, 109 East Deerfield Parkway Fire Station#26, 505 West Dundee Road Fire Station#27, 100 West Half Day Road Buffalo Grove, Illinois Owner: Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089-2196 Pursuant to the Invitation to Bid, the undersigned have carefully reviewed and examined all the Contract Documents and inspected the site and are aware of the conditions under which we will be obliged to operate. We propose to furnish everything, including labor, materials, machinery, tools, shipping, supervision, taxes, fees, and bonds called for or reasonably implied by the Contract Documents for the above referenced Work for the Contract Sum of: Forty Seven Thousand Four Hundred Thirty Nine & 00./lftllars ( $ 47,439.00 The name of the person who inspected the site of the proposed work is L.E. Stevenson who holds the position of Vice President with our company. The date of the inspection was October 5 2000 -- BF-1 REQUIRED AFFIRMATIONS Ethics Statement The undersigned hereby represents and warrants to the Owner as a term and condition of acceptance of this Bid that none of the following Village officials are either an officer, director, or owner of five percent (5%) or more of our company: the Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants, and the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who is either an officer, director, or owner of five percent (5%) or more thereof: (official) N/A The undersigned further warrants that we have not employed or retained any company or person, other than a bona fide employee working solely for us, to solicit or secure this Bid, and that we have not paid or agreed to pay any company or person, other than a bona fide employee working solely for us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of this Bid. For breach or violation of this warranty, the Owner shall have the right to annul any Agreement resulting from this Bid without liability. Public Act 85-1295 - Public Contracts - Bid Rigging and Rotating - Kickbacks - Bribery The undersigned does hereby certify that we are not barred from bidding as a result of a violation of either Section 5/33E-3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes. Public Contracts Section 5/11-42.1-1 of Chapter 65, Illinois Compiled Statutes The undersigned does hereby swear and affirm that: (1) we are not delinquent in the payment of any tax administered by the Illinois Department of Revenue or (2) are contesting in accordance with the procedures established by the appropriate revenue Act, our liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor and (2) voids the Agreement and allows the Ow r to recover all amounts paid to us under the Agreement. Signatur Print Name: L.E. Stevenson; V ce President Subscribed and Sworn to before me this 16th ay of MaY _, 2001' "OFFIB 1G�' Kathy R.Chevalier e;otary Public.State of Illinois Cook County - END OF BID FORM - My Commission Expirrs 07/09/2002 Revised 2/22/00 BF-3 We have attached a copy of the Specifications noting either compliance or non-compliance with the specifications for each system component as well as any exceptions, substitutions, or variations. Complete documentation for any substitutions or variations is also attached. The following required attachments are included herewith: 1. Documents confirming our status as a certified installer of the manufacturer's floor surface. 2. List of twenty (20) sample Fire Station installations. 3. Working time per station if longer than five (5) days. 4. Material Safety Data Sheets (MSDS) for all products used. We will employ the following listed subcontractors for each of the major work categories. Name / License No. Address Work to be Performed 1. N/A 2. 3. 4. We also acknowledge receipt, understanding, and full incorporation of the following addenda: Addendum Number None Dated Addendum Number Dated Addendum Number Dated 77�Signature. - Print Name: L.E. Stevensori; Vice resident Required Affirmations are attached hereto as page BF-3. BF-2 105 S. Fairbank St. •Addison, IL 60101 •(630)543-8111 • 1(800)5-ARTLOW•Fax(630)543-8171 &m I IL ME L FIRE DEPARTMENT REFERENCES- REV. 5101 Addison FPD Timothy F. Deutschle 10 S. Addison Road (630) 628-3100 Addison, IL 60101 (Granite) 11/98 (F) Arlington Heights FD Bruce Rodewald 1100 N. Arlington Heights Road (847) 368-5450 Arlington Heights, IL 60005 (Slate) 6/00(F) Barrington FD David C. Danley 121 W. Station Street (847) 381-2141 Barrington, IL 60010 (Granite) 6/00(GP) Bartlett FPD (2) Steve Figved 234 N. Oak Avenue (630) 837-3701 Bartlett, IL 60103 (Granite) 1/00(F) Batavia FD (2) William J. Darin 800 East Wilson Street (630) 879-1404 Batavia, IL 60510 (Granite) 8/00(GP) Bensenville FD Jack Barba 500 South York Road (630)350-3441 Bensenville, IL 60106 (Granite) 11/00 (F) Bloomingdale FPD Tim Marrocco 179 S. Bloomingdale Rd. (630) 894-8488 Bloomingdale, IL 60108 (Granite) 5/00 (F) "The Concrete Protectors"..Serving The Nation Since 1963 Byron FD Steve Walterss 232 W. Second Street (815) 234-4911 Byron, IL 61010-0904 (Sedona Red) 9/00(F) Carol Stream FPD Mark Bodane 500 N. Kuhn Road (630) 668-4836 Carol Stream, IL 60188 (Red) 7/96(F) Cary FPD Lester F. Macko 400 Cary—Algonquinn Road (847) 639-2121 Cary, IL 60013 (Granite) 10/00 (F) Darien-Woodridge F1'D Robert J. Tinucci 7550 Lyman Avenue (630) 910-2200 Darien, IL 60561 (Canada Brown) 9/98(F) Deerfield-Bannockburn FPD (2) James Quinn 500 Waukegan Road (847) 945-4066 Deerfield, IL 60015 (Gray) 5/98 (F) Dixon Rural FPD Kevin E. Lalley 1020 Palmyra Street (815) 284-6897 Dixon, IL 61021 (Granite) 5/99(GP) Downers Grove FPD Paul Segalla 3900 Highland Avenue (630)434-5988 Downers Grove, IL 60515 (Oriental Spice) 5101 (GP) *Elk Grove Village FD (2) James D. MacArthur 901 Brantwood Avenue (847) 734-8000 Elk Grove Village, IL 60007-3950 Glenside FPD Ralph L. Blust 1608 Bloomingdale Road (630) 668-5323 Glendale Heights, IL 60139 (Granite) 9/97 (F) Highland Park FD David Campagni 1130 Central Avenue (847) 433-3110 Highland Park, IL 60035 (Harbour Gray) 12/98 (S) Itasca FPD John Connolly 520 West Irving Park Road (630) 773-1223 Itasca, IL 60143 (Granite) 10/00(GP) Lake Villa FPD Frank Slazes 910 E. Grand (847) 356-2525 Lake Villa, IL 60046 (Ocean Blue) 10/99 (GP) Libertyville FD (Abbott Park) Robert Zamor 1551 N. Milwaukee Avenue (847) 362-5664 Libertyville, IL 60048 (Granite) 5/98(F) Lombard FD Gerry Tonne 255 E. Wilson Avenue (630) 620-5738 Lombard, IL 60148 (Canada Brown) 4/99(F) Lyons FD Gordon Nord Jr. 4043 Joliet Avenue (708)447-6655 Lyons, IL 60534 (Granite) 12/99(F) Northbrook FD James P. Reardon 740 Dundee Road (847)272-2141 Northbrook, IL 60062 (Gray)8/96 (F) Northlake FPD Rob Hjelmgren 118 E. Parkview Drive (708) 562-3182 Northlake, IL 60164 (Tweed) 5/01 (GP) Richmond Township FD Ron Bergsma P.O. Box 372 (815) 678-2081 Richmond, IL 60071 (Gray)2/97 (F) Riverwoods FD Fred Kruger 835 Saunders Road (847) 634-2512 Riverwoods, IL 60015 (Sandpoint)12/00 (GP) Roberts Park FPD Joseph Fijalkowski 8611 S. Roberts Road (708) 598-6757 Justice, IL 60458-6778 (Sedona Red) 9/00(F) Rolling Meadows FD (2) Phillip Burns 2455 Plum Grove Road (847) 397-3352 Rolling Meadows, IL 60008 (Slate) 10/99 (F) Romeoville FD (2) Mike Flaherty 18 Montrose Drive (815)372-4040 Romeoville, IL 60446 (Granite) 5/01 (GP) St. Charles FD (2) Larry L. Swanson 105 N. First Avenue (630) 377-4457 St. Charles, IL 60174 (Gray) 7/98 (F) Tinley Park FD Kenneth Dunn 7801 W. 191"Street (708) 532-5656 Tinley Park, IL 60477 (Sedona Red)9/99 (F) Waukegan FD Charles Perkey 1101 Belvedere Road (847)249-5410 Waukegan, IL 60085 (Granite) 9/00(GP) Westmont FD (2) Frank Trout 6015 South Cass Avenue (630) 829-4480 Westmont, IL 60559 Station#2 (Flintrock) 5/01 Station#3 (Gray Fox) 5/01 (GP) Wheaton FD Dave Fleege One Fapp Circle (630) 260-2175 Wheaton, IL 60187 (Onyx Gray) 9/98 (S) Wood Dale FD John Frantz 589 N. Wood Dale Road (630) 766-1147 Wood Dale, IL 60191 Special Tweed 10/00 (F) *AWARDED/WORK.PENDING Board Agenda Item Submittal XI-x Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Belmont Village Development Improvement Agreement& Final Plat of Subdivision Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/29/2001 06/04/2001 � Consent Agenda PW ❑ Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As you requested, an engineering review of the plans and specifications for the above-mentioned development has been performed. In the course of this review, we have met with the Developer's engineer to discuss and resolve necessary changes and corrections. As a result of these meetings, an agreement has been reached as to what is to be provided in the way of utility systems, street lighting, drainage and site grading, etc. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's financial security in the amount of$759,632.00, in form acceptable to the Village Attorney. 3. Receipt of the IEPA Sanitary Sewer and IEPA Watermain Construction permits. 4. Receipt of the IDOT Highway Right-of-Way Construction permit. 5. Receipt of the LCDOT Highway Right-of-Way Construction permit. 6. Receipt and approval of the site lighting plan. 7. Receipt and approval of the Declaration of Covenants. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files a Belmont.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: May 29, 2001 SUBJECT: BELMONT VILLAGE DEVELOPMENT IMPROVEMENT AGREEMENT& FINAL PLAT OF SUBDIVISION As you requested, an engineering review of the plans and specifications for the above- mentioned development has been performed. In the course of this review, we have met with the Developer's engineer to discuss and resolve necessary changes and corrections. As a result of these meetings, an agreement has been reached as to what is to be provided in the way of utility systems, street lighting, drainage and site grading, etc. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's financial security in the amount of $759,632.00, in form acceptable to the Village Attorney. 3. Receipt of the IEPA Sanitary Sewer and IEPA Watermain Construction permits. 4. Receipt of the IDOT Highway Right-of-Way Construction permit. 5. Receipt of the LCDOT Highway Right-of-Way Construction permit. 6. Receipt and approval of the site lighting plan. 7. Receipt and approval of the Declaration of Covenants. 111114/w U-10 C I Richard K. Kuenkler, P.E. G:\ENGINEER\RKK\MEMOS\438.doc Attachment xc: Steven Brollier, Belmont Village Form Prepared: 4/10/86 BELMONT VILLAGE Revised: 1/04/01 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of this day of , 2001, by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and Belmont Village L. P. (hereinafter called "Developer") . WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Planned Unit Development Ordinances 2000-43 (Annexation Agreement or PUD Ordinance or Agreement) and 2000-71 dated 8/7/00 & 12/4/00 Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by Cowhey Gudmundson Leder, Ltd. , who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Letter of Credit, or other security, acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. The Letter of Credit, or other security shall originally be in the amount of $ 759, 633.00 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering 2 their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, or other security, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as 3 evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 4 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, or other security, issued by , in favor of the Village in a form acceptable to the Village. The Letter of Credit or other form of security shall be made subject to this Agreement. B. In addition to the terms, conditions, and covenants of the Letter of Credit, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of Belmont Village , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, or other security, under said security, shall during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are 5 subject to a minimum fifteen (15%) percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, or other security, or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Eight Thousand Dollars ($ 8, 000.00--------) . If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to immediately remedy the condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Eight Thousand Dollars ($ 8,000.00-------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of Eight Thousand Dollars ($ 8, 000.00---------) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance 6 guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, or other security, to expire, either by its terms, or by return of such Letter of Credit, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, or other security, permit the Village to draw funds under such Letter of Credit, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village 7 Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development, which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half ('/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14. The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the 8 cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the Planned Unit Development Ordinances 2000-43 & 2000-71 (Annexation Agreement or PUD Ordinance) dated 8/7/00 & 12/4/00 and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - BELMONT VILLAGE, L.P. By 9 BELMONT VILLAGE (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by Cowhey, Gudmundson & Leder, Ltd. entitled Belmont Village - Buffalo Grove consisting of 2 sheet(s) last revised 10 BELMONT VILLAGE (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, watermain, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. 11 BELMONT VILLAGE (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by Cowhey, Gudmundson & Leder, Ltd. entitled Belmont Village consisting of 8 sheet(s) last revised (Specifications on plans) . Lighting plan prepared by Morris Architects entitled dated 12 BELMONT VILLAGE (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Landscaping Plan prepared by Alan L. Kracower & Associates, Inc. entitled Belmont Village consisting of 3 sheet(s) last revised Approved: February 21, 2001 G:\ENGINEER\FORMS\DIA.DOC 13 APR-09-2001 07:54 3 P.02/05 'CO WHEY GUDMUNDSONI CONSULTING ENGINQERS LAND SURVEYORB NATURAL RESOURCES 300 Park Boulevard auks 350 kaspi, 111nols 60143 Phone(630)z50-41595 FILE;218E-mo Fax(63d)250.9644 DATR 4MM EMAIL -INFO@CGL-LTD.COM ICI." '../..... — --------•---r ENGINEER'S OPINION OF PROBABLE CONSTRUCTION Qa811` FOR BELMONTVILLAGE-BUFFALO GROVE Ar — C� 2001 BUFFALO GROVE,ILL R INOIS y / i (BASED UPON PLANS PREPARED BY COWHEY GUDMUNDSON LEDEttj 07�i:ED 3030U1) r ESTIMATED Igo DESCRIPTION QUANTITY UNIT UNIT-PRICE EXTENSION A. STORM SEWER 1. 12"RCP 841 L.F, 17.00 14,207.00 2. 15"RCP 129 L.F. 20.00 2.5W.00 3, 1w RCP 208 L.F. 22.00 4,576.00 4. 24"RCP 232 L.F. 29.00 6,728.00 5, 12"FES W/GRATE 2 EA. 600,00 1,200.00 6. Zr DIA INLET TYPE A WIFRAME&GRATE 6 EA. 800.00 9.600.00 7. 48"DIA.CATCH BASIN VWFRAME&GRATE 2 1=A. 1,500.00 3,000.00 8. 48"DIA.MANHOLE WIFRAME&LID 5 EA. 1,200.00 6,000.00 S. 60"DIA.MANHOLE WIFRAME&LID 3 EA. 1,700.00 5,100.00 10, SELECT GRANULAR SACKFILL 630 L.F. 15.00 9,450,00 11. CONNECTION TO EXIST.STUB 2 EA. 500.00 1,000,00 12. CONNECTION TO EXIST.MH 3 EA. 500.00 1,500.00 TOTAL STORM SEWER 59,031.00 IL SANITARY SEWER 1. 8"PVC SANITARY SEWER 744 L.F. 20.00 14,530.00 2. 48"TYPE A MANHOLE WITH FRAME&LID 3 EA. 1,700.00 S,100.00 3. CONNECTION TO EX.STUB 1 EA. S00.00 500.00 R1G1DM189400MpfQ.00COSTAXLS PAGE 1 04/09/2001 MON 07:53 [TX/RX NO 64551 APR-09-2001 07:54 3 P.03/05 ESTIMATED DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENSION 4, SELECT GRANULAR BACKFILL 170 L.F. 20.00 3,400.00 S. TELEVISE MAINLINE SEWER 744 L.F. 1.10 818.40 TOTAL SANITARY SgWSR 24.698.40 C. WATER MAIN 1. 4"WATER SERVICE 170 L.F. 14.00 2,380.00 2, 6"WATER MAIN 135 L.F. 17.00 2,296.00 3. 8"WATER MAIN 11315 LF. 20.00 25.300.00 4. 4"VALVE&48"VAULT 1 EA. 2,000,00 2,000.00 S. W VALVE&48"VAULT 3 EA. 2,000.00 6.000.00 S. 8"x 10"PRESSURE CONNECTION WITH 60"VAULT 1 EA 3,800,00 3.800.00 7. FIRE HYDRANT ASSEMBLY COMPLETE 4 EA, 1,600.00 6,400.00 8, SELECT GRANULAR BACKFILL 390 L,F, 15.00 5,850.00 TOTAL WATER MAIN 56.026.00 D. PAVING,CURBS,SIDEWALK ot I umim NCRE I E �.—.. . _ .,—...... SURFACE,COURSE CL.1,MIX C 5,071 Sly 3.20 16,227,20 2, 2"BITUMINOUS CONCRETE BINDER COURSE,MIX B 6,071 S,Y 3.00 15,213.00 3. BITUMINOUS PRIME COAT(0.3 GAL/Sl) 1.521 GAL 1.50 2,281.50 4. 10" AGGREGATE BASE COURSE TYPE B CA-6 5,071 S.Y 2,00 46.639.00 5. REINFORCED CONCRETE PAVEMENT (6"POO ON 5'AGGREGATE BASE) 140 S.Y. 40.00 5.600.00 6. 5"POO SIDEWALK WITH 5"AGGREGATE BASE 19,800 S.F. 3.50 69,300.00 7. B6,12 CONCRETE CURB&GUTTER 2,810 L.F. 10.00 28,100.00 8. PAVEMENT STRIP,SIGNS&SYMBOLS 1 L.S, 7.000.00 7,000.00 9. BACKFILL CURB 2,810 L.F. 0.75 2,107.50 TOTAL PAVEMENT&CONCRE-1 CURB 191,468.20 F:%GDD1219M4WZN9.Op COST A ns PACE 2 04/09/2001 MON 07:53 [TX/RX NO 64551 APR-09-2001 07:55 3 P.04/05 ESTIMATED QEIld DESORIP_T10_N_ QUANTITY UNIT UNIT PRICE EXTENSION / E. EXCAVATION A LANDSCAPING 1. CLEARING&GRUBBING 1 L.S. 2,000.00 2.000.00 2. TOPSOIL STRIP AND PLACEMENT IN RAMDOM FILL AREAS AND STOCK PILE 20,313 C.Y. 2.00 41,026.00 3, CLAY EXCAVATION 6 PLACEMENT IN STRUCTURAL FILL AREAS WITH COMPACTION 243 C.Y. 3,00 729.00 4, IMPORT MATERIAL FROM OFFSITE AND PLACEMENT IN STRUCTURAL FILL AREAS WITH COMPACTION 21,179 C,Y, 3.00 03.534.00 S. B"TOPSOIL RESPREAD 5,000 C,Y, 2.50 12,500.00 S. SOIL EROSION CONTROL AND MAINTENANCE 1 L.S. 2,p00.00 210W.00 7. SILT FENCE 1,940 L.F. 1,50 2,910.00 S. CONSTRUCTION ENTRANCE 1 EA, 2,500.00 2.500.00 9, HANDLE SEINER SPOIL 1 L.S, 2,000,00 2,000.00 10. LANDSCAPING 1 L,S, 130,000.00 130,000.00 TOTAL.EXCAVATION A LANDSCAPING 259,180.00 FACA0=169Noo1 m.OPCOSrA.XLS PAGES 04/09/2001 MON 07:53 [TX/RX NO 64551 APR-09-2001 07:55 3 P.05/05 13ELMONT VILLAGE BUFFALO GROVE, ILLINOIS SUMMARY A. STORM SEWER 59,031.00 B. SANITARY SEWER 24,698,40 C. WATERMAIN 55,025.00 D. PAVING,CURBS,SIDEWALK 191,468.20 . E. EXCAVATION$ LANDSCAPING 259,199.00 G. SITE LIGHTING 50,000.00 CONSTRUCTION ENGINEERING (10%) 63,942,16 TOTAL OPINION OF PRO13ABLE CONSTRUCTION COST: 703,363.76 1 BOND AMOUNT(108% OF ESTIMATE) 759,632.86 2 A.STORM SEWER DEPOSIT($1.00 PER L.F.) 1,410.00 B.SANITARY SE'1NER DEPOSIT($1.00 PER L.F.) 744.00 3 PAVEMENT EVALUATION FEE($0.15 PER S.Y.) 760.65 4 DEVELOPMENT IMPROVEMENTS AGREEMENT CASH DEPOSIT(1.0%OF BOND AMOUNT OR$5,000 MIN.) S VILLAGE REVIEW AND INSPECTION FEE (3.5% OF SUB-TOTAL AMOUNT ABOVE) 24,617.73 NOTE: THIS ENGINEER'S OPINION OF PROBABLE COST HAS SEEN PREPARED BASED UPON THE ENGINEER'S EXPERIENCE AS A DESIGN PROFESSIONAL AND IS FURNISHED FOR INFORMATION ONLY. IT DOES NOT CONSTITUTE A GUARANTEE OF ACTUAL CONSTRUCTION COSTS. FACADD\218944001ENG.OP COST A.XLS TOTAL P.05 04/09/2001 MON 07:53 [TX/RX NO 64551 Board Agenda Item Submittal xII-A Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Resolution No.2001- :Approving an Agreement for Design Engineering Services for the 2002 Villagewide Contractual Street Maintenance Project,and Approval of IDOT-MFT Resolution Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/23/2001 06/04/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $46,100 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. We have prepared the attached resolution entitled, "A Resolution Approving an Agreement for Design Engineering Services for the 2002 Villagewide Contractual Street Maintenance Project". The agreement provides for the required design engineering for the above-mentioned project with an upset limit of $46,100.00. We recommend that Baxter & Woodman's proposal be accepted and that the Village Board approve the resolution at its next regular meeting. The required IDOT-MFT Resolution is also attached and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El 2002 VWCSMP.pd Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2001- A RESOLUTION APPROVING AN AGREEMENT FOR DESIGN ENGINEERING SERVICES FOR THE 2002 VILLAGEWIDE CONTRACTUAL STREET MAINTENANCE PROJECT WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE desire to cause the implementation of the 2002 Villagewide Contractual Street Maintenance Project; and, WHEREAS, the approval of agreement with a consulting engineer is required in order to proceed with the necessary engineering of the project. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President and Clerk be, and they are hereby authorized and directed to execute the "Village of Buffalo Grove Street Improvements, Section 01-00082-00-FP, Engineering Services Agreement". A copy of said contract is attached thereto and made a part thereof. AYES: MAYES: ABSENT: PASSED: ,2001 APPROVED: ,2001 APPROVED: Village President ATTEST: Village Clerk G:\ENG1NEER\ORD\RES01-2.DOC Construction MICAS Deft Resolution for Improvement by of Ta,rgp t'ta*m Municipality Under the Illinois (t Highway Code BE IT RESOLVED, by the President and Rnard of Tniate _c of the Council or President and Board of Trustees Village of Ruffaln Grove Illinois City,Town or Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thoroughfare Route From To See attached lost BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of r ijrh anti n ftprFhaec rniirgc restnratinn and rec Urfa ina tl8gign Pnaon rinn and ennstrimtonn engin ripg and shall be constructed 35'and 27' B-B wide and be designated as Section 01-00082-00-FP 2. That there is hereby appropriated the (additional)sum of nno millinn -qix hi indred fifty thn isand nine hiindred eighty nine---___------------------------------------------------------------------------- Dollars( 1 650,989_00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by e nntrant ; and, Specify Contrail or Day Labor BE IT FURTHER RESOLVED,that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. APPROVED I, Janet M_ Sirahian„yillanp rlerk Clerk in and for the villauta of Ri ffaln Groyp City,Town or Village County of rnnk and _ak , hereby certify the Date foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Rnard of TrijgtaP_S Council or President and Board of Trustees Department of Transportation at a meeting on h ina 4, 2001 Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 4th day of June A.D. 2001 District Engineer (SEAL) vullanp Clerk City,Town or Village BLR 4103(Rev.7/96) EXMIr E YEAR 2002 PROJECT DESCRIPTION Street Limits Mill Creek Drive Arlington Hts.Road to end Stonebridge Lane Radcliffe to Boxwood Lane Boxwood Lane Radcliffe to Stonebridge Lane Saratoga Lane Radcliffe to Lehigh Lane Stanford Lane Mill Creek Drive to Carriage Way Drive Lehigh Lane Radcliffe to Saratoga Lane Carriage Way Drive Mill Creek Drive to end Hickory Avenue Carriage Way Drive to Village limits Old Post Drive Mill Creek Drive to end Ashford Court Mill Creek Drive to end Beacon Court Mill Creek Drive to end Corporate Grove Drive Busch Parkway to Barclay Boulevard Asbury Drive Corporate Grove Drive to Barclay Boulevard Barclay Boulevard Busch Parkway to Corporate Grove Drive GAENGINEEMSTRMAW-Sbut USLDOC. Board Agenda Item Submittal xIII-A Requested By: Thomas C Allenspach Entered By: Thomas C Allenspach Agenda Item Title: Award of bid to Foster Coach Sales, Inc.for a Type III Class 1 Ambulance on a Ford E-450 Super Duty chassis Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 05/22/2001 06/04/2001 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $99,633 Additional Notes regarding Expenditures: The proposed purchase cost is fully funded in the Reserve for Capital Replacement program. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Fire Department Staff is requesting that the Village Board award bid to Foster Coach Sales, Inc. for one (1) Type III Class 1 Ambulance on a Ford E-450 Super Duty Chassis for an amount not to exceed $99,533. Three companies responded to the bid but only one, Foster Coach Sales, submitted an actual bid. Of the two no bid documents, Wheeled Coach stated they would not bid because the bid specification looked too much like it was slanted towards one bidder. Horton Ambulance did not give a reason for their no bid document. The specification we used for this bid was very similar to the last two bid specifications for ambulance replacement because we wanted the successful bidder to duplicate our current ambulance fleet, which is very important when dealing in speedy patient care. Specifically, have all the ambulances alike, so that all the equipment and supplies are located in the same place, no matter which vehicle is being used. Deputy Chief Ciecko also indicated in his memorandum that the Northwest Municipal Conference group bid for a similar ambulance is $106,989. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . ambulanc.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VRI AGE OF BUFFALO GROVE Fire Department 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Thomas C.Allenspach Fire Chief MEMORANDUM TCA4898 TO: 'William R. Balling Village Manager FROM: Thomas C. Allenspach Fire Chief DATE: May 19, 2001 SUBJECT: AWARD OF BID FOR REPLACEMENT AMBULANCE Bill, attached is the documentation and bid information for a replacement Type III Class 1 Ambulance on a:Ford E-450 Super Duty Chassis. Deputy Chief Peter Ciecko's attached memorandum recommends that we award the bid to Foster Coach Sales, Inc. for a price not to exceed $99,533. This amount is under the budget amounts in the Reserve for Capital Replacement Account. Of the two no bid documents, Wheeled Coach stated they would not bid because the bid specification looked too much like it was slanted towards one bidder. Horton Ambulance did not give a reason for their no bid document. The specification we used for this bid was very similar to the last two bid specifications for ambulance replacement because we wanted the successful bidder to duplicate our current ambulance fleet, which is very important when dealing in speedy patient care. Specifically, have all the ambulances alike, so that all the equipment and supplies are located in the same place, no matter which vehicle is being used. Deputy Chief Ciecko also indicated in his memorandum that the Northwest Municipal Conference group bid for a similar ambulance is $106,989. I recommend the Village Board award bid to Foster Coach Sales,Inc. for one(1) Type III Class 1 Ambulance on a Ford E-450 Super Duty Chassis for an amount not to exceed $99,533. Should you have any questions feel free to contact me at any time. Att4ghments OG�pgS 2 COMMG�T r eJ��P�o c9�°F �- ISO ..� CLASS 9 Q�. 9F �� VR,IAGE OF KUM 11W1112 BUFFALO GROVE Fire Department 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Thomas C.Allenspach Fire Chief MEMORANDUM PJC386 TO: Chief Thomas Allenspach FROM: Deputy Chief Peter J. Ciecko DATE: May 18, 2001 RE: Ambulance Bids Bids for the new ambulance were mailed to five ambulance manufacturers in Mid- April. The bids were opened at the Village Hall on Tuesday May 14, 2001. Listed below are the bids for the new ambulance along with the Northwest Municipal Conference awarded bid: Horton Ambulance no bid quotation Wheeled Coach no bid quotation Foster Coach Sales/Medtec $ 99,533.00 Marque Inc. $ 106,989.00 (NWMC vendor) I have reviewed the proposals and recommend that we award the bid to Foster Coach Sales/Medtec for a price not to exceed $99,533.00. Listed below are my reasons: 1. Provided corner samples as requested. 2. Some of the exceptions that were taken exceeded our minimum requirements. 3. The exceptions that were taken that did not meet our minimum requirements do not adversely affect the finished ambulance. 4. Our ambulance fleet will be standardized. 5. We have had good success with our three current Medtec ambulances. 6. Warranty and service requests from Foster Coach Sales Inc. have been excellent. `yo .VNSS 2 CoM4f(/ ISO .� CLASS The proposed price of $99,533.00 includes the chassis prepayment discount. If we do not prepay the chassis, add an additional$1000.00 to Foster Coach Sales bid quotation. I recommend chat we prepay the chassis and save the $1000.00. This does not have to happen until the bid is awarded and the agreements are signed. (Please read the attached documents) If you have zany questions, feel free to ask. Thank you for your consideration in this matter. VIU AGE OF 'fflalla BUFFALO GROVE ' Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—One (1)Type III Class 1 Ambulance on a Ford E-450 Super Duty Chassis Date: May 15, 2001 On May 15, 2001 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Ray Henshaw, Foster Coach Sales, Inc.;Pete Ciecko, Deputy Fire chief, Village of Buffalo Grove, and Jane Olson,Deputy Village.Clerk. BIDDER BID Horton Ambulance no bid 3800 McDowell Road, Grove City, Ohio,43123 Foster Coach Sales,Inc. $99,533.00 1231 W. 4th Street Sterling, IL 61081 Wheeled Coach no bid 2737 North Forsyth Road Winter Park,FL 32792 The bids will be reviewed and a recommendation will be forthcoming. Jane Olson FOSTER COACH SALES, INC. 1231 W. 4th Street P.O. Box 700 Sterling, Illinois 61081 Phone: (815)625-3276 800-3694215 QUOTATION To: Village Buffalo Grove 50 Raulrp Boulevard Buffalo Grove, Illinois 60090 Date: May 15, 2001 Reference: New Ambulance Attn: Office ofthe Village Clerk We are pleased to submit the following quotation in accordance with your request and subject to the Terms and Conditions listed below and on the reverse side hereof. DESCRIPTION NET PRICE One new 2001 Medtec "Saturn B" Super Duty Type ambulance�conversion mounted on a 2001 Ford E450 Super Duty chassis. This vehicle shall be built in accordance with the enclosed Medtec basic specifications, list of your requested options, preliminary drawings and our Notes and Clarifications. 2001 Ford E450 chassis $ 25,985.00 2001 Medtec "Saturn B " ambulance conversion $ 52,850.00 Requested additional options $ 20,698.00 This unit complete and delivered for $ 99,533.00 Terms: Total amount due upon delivery and acceptance Ford Fleet Discount -Refer to cover letter Please refer to our cover letter for information regarding conversion arenavment discounts. ACCEPTED BY: TITLE: DATE: ESTIMATED DELIVEP:Y: FOSTER COACH SAL IN . Approximately 120 to 130 calendar days after approval of production order. PROPOSED B Manager 5115101 FOSTER COACH SALES , INC . 1231 West Fourth Street Post Office Box 700 Sterling, Illinois 61081-0700 Phone (815)625-3276 Toll-Free 1-800-369-4215 Fax (815)625-7222 May 15, 2000 Office of the Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, I[linois 60089 Office of the Village Clerk: Foster Coach Sa].es, Inc. is pleased to submit the enclosed quotation for one 2001 Medtec "Saturn B" ambulance conversion mounted on a 2001 Ford E-450 Super Duty chassis per the enclosed chassis specifications. The normal lead time would be 120 to 130 calendar days after approval of production order and receipt of chassis at the Medtec Ambulance Corp. in Goshen Indiana . Ford now offer to all governmental bodies a$1,000.00 Fleet discount. The quoted chassis price of$ 25,985.00 reflects this $1,000.00 discount from Ford. So as not to incur any interest cost, the chassis must be paid for in full at time of signing of order. Ifthe chassis is not paid for at this item, an $800.00 interest charge would have to be added. Many departments are now showing interest in pre-paying a percentage of the conversion cost. Any prepayment received would earn an interest rate of 1%under prime. The interest would start at the time Fosta- Coach Sales, Inc. receives the pre-payment check through the date that your department takes delivery of and accepts the new vehicle. Foster Coach Sales, Inc. has been in business since 1957 and offers a complete line of professional vehicles, service facilities, body shop, loaner vehicles, remount facility and extensive parts inventory. We pride ourselves on quality products, at a reasonable price,backed by the best service in the ambulance field. Our continued growth is evidence of our success at doing just that,thus letting us be the oldest dealer in Iowa, Missouri, Wisconsin and Illinois serving ambulance squads, hospitals, private services and city and county government. If you have any questions, please feel free to call me. Sincerely, Foster Coach Sales, Inc. Ray . Henshaw Regional Sales Manager NORTHWEST MUNICIPAL CONFERENCE r,, 1616 East Golf Road i; rL.), A Regional Association of Illinois Des Plaines, Illinois 60016N� VMCI Municipalities and Townships (847)296-9200•Fax(E147)296-9207 www.nwmc-cog.org Representing a Population of Over One Million ,: MEMBERS Antioch To: NWMC Presidents/Mayors,Managers/Administrators &Fire Chiefs Arlington Heights Barrington Bartlett From: Larry Widmer, Buffalo Grove Program Manager Cary Des Plalnes Administrative Services Elk Grove Village Evanston Date: October 30 2000 Fox River Grove � Glencoe Glenview Grayslake 2000-2001 Ambulance Jotmt Purchase Hanover Park Highland Park The Northwest Municipal Conference is pleased to announce the 2000-2001 Type III Heavy-duty Hoffman Estates yp vy- ty Inverness Ambulance Joint Purchase Program. The original contract was in effective from June 1, 1999 to Lake Barrington September 30,2000. An optional one-year contract extension was approved by the NWMC Fire Lake Lake Zu Fore n Core Committee and NWMC Joint Purchasing Advisory Committee. Lake In the Hills Libertyville The bid was organized by the NWMC Fire Chief s Core Committee. Bids were mailed to nine UncoinLincolnwood sho manufacturers/dealers in the Midwest region. Through a sealed bid process,the following vendor Lincolnolnwoodd Morton Grove was awarded the contract for equipment: Mount Prospect Niles Northbrook' Type III-Heavy Duty Ambulance: Marque, Inc. Northfield Palatine Park Ridge 1999-2000 Module&Chassis Package: $103,873 Prospect Heights Rolling Meadows �2100-2001 Module&Chassis Package: $106 989Rosalie � Schaumburg Skokie South Barrington St.Charles Marque, Inc. is the only NWMC authorized manufacturer/dealer to offer these ambulance prices. Streamwood Prices are for an operational unit, less or without loose equipment and radio equipment. Vernon HillsPurchaser must contact the NWMCfor a NWMCpurchase number. This price does not Wilmette include the NWMC administrative fee of$100 per ambulance. This fee is to be paid by each Winnetka agency upon order confirmation with the manufacturer. The a ment is to be sent directly to Elk Grove Twp. vT p Mai the NWMC. Additionally,individual departments may deduct options,thus lowering the price. New Trier Twp. Northfield Twp. Thank you p y purchasing Wheeling Twp. y for considering the Northwest Municipal Conference for our ambulance urchasin AFFILIATE MEMBER needs. Please feel free to contact me at the Conference with any questions or comments. Golf `'endor Contacts: OFFICERS Debbie Stewart, Inside Sales Manager President Rita L.Mullins Telephone: 1-888-999-2175 or 1-219-534-9501-Fax: 1-219-534-9701 Palatine Vice-President Edward P.Rotchford Prospect Heights Secretary Clarine C.Hall New Trier Township Treasurer Larry N.Arft Morton Grove Executive Director David Bennett Board Agenda Item Submittal xIII-B Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Award of Bid-Sewer Flusher Replacement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/24/2001 06/04/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $72,871 Additional Notes regarding Expenditures: This replacement is completely funded in the capital replacement fund.No additional funding will be required. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Pursuant to Village Board authorization to solicit sealed bids for the replacement of the sewer flusher,a bid opening was held Tuesday,May 22,2001 at 11:00 A.M. at which time the bids were opened and read publicly. Staff mailed bids to 7 dealerships of which one submitted a no bid and one dealership submitted a proposal. Staff reviewed the proposal submitted by Sewer Equipment Co. of America the only bidder. The proposal meets or exceeds Village specifications and Sewer Equipment Co. of America will warranty the frame extension as specified. Staff respectfully requests that the Village President and Board of Trustees award the bid for the sewer flusher replacement to Sewer Equipment Co. of America for a cost not to exceed$72,871.00 including trade in option. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files bid_awar.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: ,. �r@Aaki u'�rrr 7t�a��twrm � a, mrarr�hmm �o rwaw�' rrr�fi « tiaw�xrmaa ��„wrr��, w muurowuurew.0 mmimoimiiroioio Iwow���w!woivwow iuuuui i iuiuiuiuuuuuWutlwiwiµiµiiiiiwirvwowwwwuwammuswuuww.. ommo w.iu.i....... ww.wwwwwuwwuwuuwwuwwwuwww ommmiw�iu um "V.", N T'��r"�J'�'il,sli ri¢@� V b 4d Pm.4p"i i f A,Nwy;, TRUCK and EQUIPMENT CO. INC. rvers May 18, 2001 VILLAGE OF BUFFALO GROVE Office of the Village Clerk 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Ladies& Gentlemen, Mid-America Truck& Equipment Company, Inc. acknowledges receipt of the Village of Buffalo Grove's Invitation to Bid on One (1) 2001 Truck Mounted Sewer Flusher. Following a thorough review of your published requirements, it has been determined that we are unable to respond with a formal proposal for the specified project at this time. Mid-America Truck & Equipment Company is anxious to participate in future projects with the Village of Buffalo Grove. Please retain our organization on your active bidders' list for future opportunities. Thank you for your interest in Mid-America Truck&Equipment Company. We look forward to the opportunity to serve your equipment needs. Sincerely, Kevin Krotky Territory Manager Municipal Product Sales 625 South Route 83 Elmhurst, IL 60126 Phone: 630-834-7300 Fax: 630-834-4390 www.mid-americatruck.com �..�...-.M a a aw wwowuw.urarvwx'amw rc 'rwuwruwu 4I6o1V:45uwa.. ................rt rtrtrttnnrtmNNN mmmm 2r rrrr(G.J Rrfdrkkkkka!( Pa?«rt a6!(ld MdUale. rvm ou:nremmm rtarrrrrr ,.:.«.., BID SUMMARY Truck Mounted Sewer Flusher April 23,2001 INCLUDE THE FOLLOWING INFORMATION• Model and Make: �jn��L J EMT G° i)F 11i c A Number of Days Bid is in Effect: q n n Delivery Date: Warranty: .mo ' ' "" L i FET nM v.v; rS C�I+4Sus Remove Body from Chassis Bid: Remove Central Hydraulics: $ a O New Flusher Unit: $ 77, , 0 O Shop& Service Manuals: $ 00 p 00 TOTAL BID: $ 7 9 ' 3 7I- oo Trade In Option: $ 5, SQ�,a0 Submitted by St:w M &2 ;PMG*)i A Dealership I � `K rPoT . Si Address 6C e7NVIEW , G ©Oa3S' City, State, Zip - 90o) 32 3- ) b O l Phone Number Auth r' ed Signature vi Board Agenda Item Submittal xIII-c Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Award of Contracts/Bids:Arboretum Golf Course Maintenance Building Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 05/31/2001 06/04/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $1,789,701 Additional Notes regarding Expenditures: Budget impact based on bids for project trades identified within detail for all project elements so noted. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On January 23, 2001, the President and Board of Trustees authorized staff to proceed with final design and construction document preparation for the Arboretum Golf Course maintenance building. Final staff comments were incorporated into the design review process with both MTI and Sente & Rubel and on May 10, 2001, after proper notice, bids were opened as submitted by pre-qualified trade contractors. The evaluation has been ongoing in order to resolve issues and to permit MTI to recommend the most appropriate course of action of this element of the project. To that end, the following is recommended: That contracts be awarded for the trades and contractors so noted in the summary prepared by MTI Construction Services dated May 30, 2001 and further summarized in the report entitled "Village of Buffalo Grove Arboretum Golf Course Capital Improvement Project" also dated May 30, 2001, copies of which are attached, in an amount not to exceed $1,458, 811. In addition, a project contingency in an amount equal to 100 of the trade bids ($145, 890) is requested for conditions such as unacceptable soils as well as unanticipated construction issues. The overall scope of the project is anticipated to equal $1, 789,701 which includes equipment and an antenna relocation. Trade bids are $268,391 above what had been estimated at the early stages of the project. While there have been some minor scope changes from based on staff review and input, the project has been affected by a nearly 5% trade and material inflationary increase along with other issues to be noted. Additional information is within the detail attached and representatives from MTI Construction Services will be in attendance to review the proposal and recommendation. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Fa agcmaint.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling FROM: William H. Brimm DATE: May 31, 2001 SUBJECT: Arboretum Golf Course Project- Maintenance Building Contract Award On January 23, 2001, the President and Board of Trustees authorized staff to proceed with final design and construction document preparation for the proposed Arboretum Golf Course maintenance building. Final staff comments were incorporated into the design review process with both MTI and Sente & Rubel and on May 10, 2001, after proper notice, bids were opened as submitted by pre- qualified trade contractors. The evaluation has been ongoing in order to resolve issues and to permit MTI to recommend the most appropriate course of action of this element of the project. To that end, the following is recommended: That contracts be awarded for the trades and contractors so noted in the summary prepared by MTI Construction Services dated May 30, 2001 and further summarized in the report entitled "Village of Buffalo Grove Arboretum Golf Course Capital Improvement Project" also dated May 30, 2001, copies of which are attached, in an amount not to exceed $1, 458,811. In addition, a project contingency in an amount equal to 10% of the trade bids ($145,890) is requested for conditions such as unacceptable soils as well as unanticipated construction issues. The overall scope of the project is anticipated to equal $1,789,701 which includes equipment and an antenna relocation. It should be noted that trade bids are $268,391 above what had been estimated at the early stages of the project. While there have been some minor scope changes from based on staff review and input, the project has been affected by a nearly 5% trade and material inflationary increase along with other issues to be noted. Representatives from MTI Construction Services will attend the June 4, 2001 meeting of the President and Board of Trustees to review the process and this recommendation. However, the following comments are appropriate at this time. 1. The variance noted for Demolition and Excavation is based on an expected need to remove material to a location away from the Village. This is an issue to be resolved during the construction process and will be based on final quantities removed from the site. At present, there does not appear to be an unacceptable soils condition based on information available to MTI's consulting engineer. 2. A Landscape bid was submitted against a budget of $0. For planning purposes, all of the project landscaping was set aside in Phase II, the club house project. If reallocated to this phase and assumed as an estimate equal to bid, the overall variance, estimate-to-bid is reduced to $214,809. 3. Site Utilities vary significantly and will require additional review. What is included, and is somewhat outside of the direct scope of this job, is work to complete the Willow Parkway to Buffalo Grove Road water main loop that will be paid as a commitment from the Water Fund and is estimated to equal $50,000. There may also be work efforts for the entire site that are not readily separated between the maintenance building and club house. 4. Masonry is a pleasant surprise with all design and aesthetic elements originally represented throughout this process retained. 5. Carpentry elements have been thoroughly reviewed and while the overall scope of work is broad, there does not appear to be anything out of line in what has been proposed compared to initial estimates. 6. The single major element is the Pre-Engineered Building structure. That contract is equal to 17.28% of the entire trade estimate. At present, MTI remains in negotiation with Leo Froelich on matters of value engineering that could reduce the bid in relation to the original estimate. The outcome from those discussions will be incorporated into final design and contract documents. 7. Electrical and Lighting trade estimates are also a pleasant surprise and responsive to the bid specifications. $. As the project continues, and based upon evaluation and recommendation from MTI, there may be a separate vendor chosen to provide an upgraded concrete floor sealant system. Also a structural steel mezzanine is provided which is a mechanical area, not be used for storage and therefore not subject to ADA access criteria. In addition to the bid detail, a summary is provide on the sources of funding for this phase of the project. The most significant draw is from the bonded debt proceeds, utilizing approximately $1.5 million of the $4.5 million borrowed. In addition, only $185,000 of the $1.5 million committed in FY 2001-2002 from the Corporate Fund for the project is to be drawn. It is believed that there will be opportunities to address several bid elements as the project continues in a positive way through value engineering and process control through the efforts of MTI and staff. If authorized to proceed, contract documents will be completed for final review and execution with the immediate priority being the Pre-Engineered Building due to lead time issues. Site preparation will occur as fabrication continues. It should be noted that MTI has submitted a building permit application for the project and has received an initial review from the Building and Zoning Department. Issues appear minor and will be resolved to the complete satisfaction of staff before a final permit is issued. All parties remain fully committed to this project and believe that the recommendations that will be brought forward for the club house will continue the goal of quality balanced by recurring fiscal demands for this project going forward. Design efforts will shift toward to club house for a late summer, early fall bid letting to keep the program moving forward to completion. tn1 vt�-r� William H. Brimm c: Carmen Molinaro Jack Weyrauch Rick Reed I VILLAGE OF BUFFALO GROVE 0513=1 ARBORETUM GOLF COURSE CAPITAL IMPROVEMENT PROJECT ESTIMATED BUDGET BY PROJECT ELEMENT BASED ON FINAL SUB-TRADE ESTIMATES ESTIMATE BID VARIANCE MAINTENANCE BUILDING: DEMOLITION&EXCAVATION 53,330 153,300 99,970 ASPHALT PAVING 56,399 73,000 16,801 SITEJBUILDING CONCRETE/ 132,005 119,060 (12,945) FLOOR SEALERS/WALL SEALER PRE-CAST CONCRETE LANDSCAPING 0 53,582 53,582 SITE UTILITIES 66,198 148,500 82,302 FENCING 18,375 23,280 4,905 MASONRY 256,136 168,5W (87,636) CARPENTRY/OVERHEAD DOORS 88,713 158,568 69,855 CERAMIC TILE/CARPET/TILE FLOOR DRYWAWACOUSTIC CEILINGS GLASS/ALUMINIUM 6,757 13,580 6,823 PAINTING 9,128 12,850 3,722 FIRE SPRINKLERS 26,076 19,260 (6,816) PRE-ENGINEERED BUILDING 213,309 249,081 35,772 PLUMBING 49,502 57,900 8,398 HVAC 61,388 68,690 7,302 ELECTRICAL&LIGHTING 127,415 107,160 (20,255) MISCELLANEOUS IRON 16,191 29,000 12,809 SEALANTS&CAULKING/TOILET 4,248 3,500 (748) PARTITIONS/WINDOW COVERS FIRE ALARM ALLOWANCE 5,250 - (5,250) SUB-TRADE SUB-TOTAL 1,190,420 1,458,811 268,391 CONTINGENCY010% 116,742 145,890 29,148 TOTAL G-MAX SUB-TRADES 1,307,162 1,604,701 297,539 PLUS:ALLOWANCES ANTENNA RELOCATION 35,000 35,000 0 EQUIPMENT 150,000 150,000 0 TOTAL-MAINTENANCE BUILDING 1,492,162 1,789,701 297,539 SOURCES OF FUNDS: WATER FUND COANAITMENT-UTILITIES 50,000 FROM CLUB HOUSE BUDGET-LANDSCAPING 53,582 CORPORATE TRANSKIR O TE1!+NA RELOCATE 35,000 CORPORATE T ER,- ,YIPN�NT 150,000 BOND PROCEED S"f ftl#$2SPJA 1,476,119 INTEREST EARNINGS 25,000 TOTAL SOURCES OF FUNDS 1,789,701 Sent By: MTI Construction Services; 847 592 6514; May-30-01 4:54PM; Page 2/3 Village of Buffalo Grove New Maintenantx Facility Trade Contract Award Recommendation as\o( VMay,2001 r qualification ContnKi Awardl bidders bids M adjustments q,.Iiilied bids Or allematcc 1 4: D-K Contractors 163,SW.00 2 (3,M3.W) 160,157.E 4 Ia00.00 Mario Conte 170,000.00 Gander 82.320.00 I -11,6(111. Circle 109,950.001 3 35AOO.00 144,950.00 4 25W.00 4.14 109,S".00 f_ Scurto 147A58.00 5 1 -18,493.00 4 1,905-00 Flliot t66,460..w 61 53,01M.00 1 201,500.00 !overde 159.7t1 7 ODD 1 159.711.00 Admiral 269.075.00 [f E2MktIwL--A 167,O -00 204,1W_W 8 14,200.W 9 Do"systenvA 1S,9W.W 3r66D.W 9 I.iber 4,240.W Sir 13.896.00 %. ,A ns 14,.900.00 Oosterbaan 23A75.00 rr la 1 2 6.725.00 Guardian 25—W,00 Sentinel 32.690-00 I 1110010M Ado" lit i Ptak 72,3W.00 DeFranco 125,900.00 Coktmbla 61AO.00 1J 7,995.00 3 3,275.00 11 3 Sherman 65,700.W Midwest 75,500.00 C.A.Rile 111,900.D0 Nu-Line 124.850.1 Connelly 129.225.W 4Ruetma454aahhataid 12 Pre-cad concrete 441111111111100 hernate(not to exce d no bids 13 Tulat 1aC0.i! mare tw bids total Trade I.anuact5 Sent By: MTI Construction Services; 847 592 6514; May-30-01 4:55PM; Page 3/3 Bid Qualification Summary notes: 30 May,2001 The following numbered notes reference the qualification adjustment items on the spread sheet that are required to bring the Bidders proposals in line with the Contract Documents. #l. Original Bid did not include site excavation and grading. Excavation bid is contingent upon Schaefges Bros.award of concrete contract There is also an issue with removal of site utility spoils. Estimated quantity varies by Bidder. Schaefges Bros.have included removing 200 cy of sitework spoils @ S25\cy. 2. Original Bid included more area than Phase 1 limits. D-K Contractors have included removing 600 cy of sitework spoils @$22\cy. 3. Original Bid did not include: concrete curbs (+) S 10,430.00 Buffalo Grove Rd.sidewalk (+) $ 5,850.00 concrete floor sealer (+) S 16,520.00 sealants\caulking (+I S 12QQ_ (+) S 35,000.00 4. 5. Alternate add for Alt#4-includes trench excavation at$3,024.00 6. Original Bid did not include excavation and removal of existing underground piping. Spoils arc estimated at 2,000 cy. Alternate to remove spoils(+)S 36,000.00 @ S 18\cy. 7. (note related to#6) Existing pipe excavation and removal included at S 5,700.00. 8. Original Bid did not include supply toilet accessories (+) $ 1,772.00 supply\install toilet partitions (+) S 1,680.00 Original Bid included installation only of interior metal rooting at rms# 120,121,123 9. Bids for overhead doors and flooring contingent upon award of carpentry contract. t0. We are negotiating value engineering items relative to the original budget estimate from Leo Froelich. I t. Csaqnwp4,wr system was not included,byagy BU14 rs. alternate provid by: Adioiri l P')umbers (+) S 9,590.00 Columbia Sheet Metal (+) $ 7,995.00 12. We may assign lintels to Masonry contractor - 'Not to Exceed'$8,434.00 - bollards to Concrete contractor - ?Jot to Exceed'$2,731.00 "Vier . 13. Material Storage Bin walls,as specified,are Pre-cast concrete components. Alternate'cast in place concrete walls,per Schaefges Bros proposal - add S 15,760.00 14. Specified concrete floor sealer has been removed from this contract scope of work,resulting in an adjustment of(deduct)S 35,000.00 from Schaefges Bros.Bid. Floor treatment to be provided by another vendor,to be determined. VILLAGE OF BUFFALO GROOVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847.459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—Arboretum Golf Course Maintenance Building (Phase I) Date: May 10, 2001 On May 10, 2001 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following people were in attendance: Melissa Erckfritz, Chicagoland Paving Contractors, Inc.; Jamie Jackson, Circle Concrete; Phil Votava, Sentinel Fire Protection Company;Les Bencz, Sherman Mechanical;Terry Brown, Connelly Electric; Mark Struebing, Struebing Construction Co.;David Hood, G. Porter&Co.; Frank Dziadus, Midwest Masonry; Bob Cavicchioni, Crouch Walker Corp.; Joe Day,DK Contractors; Doug Boyko,Preferred Electric; Ryan Wilson,Preferred Electric;Mike McMullin, MTI; Jim Guthrie, Oosterbaan;Mark Sandley,Des Plaines Glass Co.;Tom VanBoekel,Leo Froelich Construction Co.;Mike Mc Mullin,MTI; Randy Christiansen, MTI; Jeof Close; MTI; Bill Brimm, Village of Buffalo Grove; Rick Reed, Village of Buffalo Grove; Jack Weyrauch, Project Coordinator Village of Buffalo Grove; and Jane Olson,Deputy Village Clerk. BIDDER Bid bond See attached for bid listing. The bids will be reviewed and a recommendation will be forthcoming. Jane Olson Fob 06 01 10: 33a Randy Christensen t6471 *Ue-barn P IFICATE OF PUBLICATION Paddock Publications$ Inc. F t S U 5 2Qg1 y ' Herald _ Daily Herald Values Co ration organized andx elsting under and by virtue of the laws of the State of Illinois, b rpo publisher of the DAILY HERALD. MG GF0VQ DOES HEREBY CERTIFY that it is the TD. . d and has been circulated daily in the D is a secular newspaper ett,Batavia, ' ° �"" That said DAILY HERAL Barri n,B Hills,Bartl ft A. Village(s) of Al o uin, Arlin n Hei ts, Des rw South Elgin, C tersville, Park, mg , Buffalo Grove, Burlington, Geneva, Gilberts, TRUcnoNsb , IIk Grove Villa e, Fox River Grove, East Dundee, Hoffman Estates, ee,Ham shire, Hanover Park, Hawthorn Woods, Gray slake, turne in the gas, Lake Zurich, ��► �,;,,Fay Huntley, Inverness, Island Lake, Lake Barrington, Palatine, Prospect Heights, 1 Cro`War L,, e, Lon Grove, Mt. Pro , Mu�e�' �x:oo non►. dear.Fabn+alY On,St. Charles, Streamwood, zoo,�a�,o.oaar.i�iddam SleepyHo11ow,South Bairingt a C0"" f s +oPMWL Rol ' Meadows,Schaumbur , ��' ,to be Tower Lakes, Vernon Hills, Wauconda, wheel PaiB� al Nl�aiM tlia $010Ml ob of s �uWfo Mn to Did geqa toeft AN W workkasM ma�+ania d 1e0W54P'PW. N1a1t6 to ies of Cook, Kane, Lake, McHewf" "* ° County( ) one ear rior to the date of the first ,�,,� ''„ o e and State of Illinois, continuously for more than Y p Marvasa�to w publication of the notice hereinafter referred to and is of general circulation throughout said an Board d T,uNaes daa+x Vlllage(s), iCpunty(leS) and State. mW tavoraDia for go ball in- `«P,=n a inn n�caw►WAM 26, 27, 200I. 1S a news a r as defined In "an Act to revise 26, I further certify that the DAILY HERALD P filed Statutes, Chapter 715, the law in relation to notices" as amended in 1992 Illinois printed _ slipis a true copy, was Act 5,.Section 1 and 5. That a notice of which the annexed P in said DAILY HERALD• published januM 25, 26, 27, 2001 IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY dd4�— Au ed Agent 02/06/2001 TUE 11:37 [TX/RX NO 61361 Board Agenda Item Submittal xIv A Requested By: Phillip W Versten Entered By: Phillip W Versten Agenda Item Title: Proposal to Amend the Village of Buffalo Grove Zoning Ordinance,Section 17.12.252-Family Community Residence Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/30/2001 06/04/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Commission for Residents with Disabilities (CRD) is seeking an amendment to the Zoning Ordinance which would change the definition of"Family Community Residence." The amendment would permit up to six residents and up to two staff in a family community residence as opposed to the current language which permits six "including paid professional support staff." Family community residences are a permitted use in the R-E through R-9 Districts unless they fail to meet all requirements for a certificate of occupancy,in which case they fall under special use. The CRD holds that the addition of one resident would make the establishment of family community residences economically feasible relative to current levels of state funding,whereas currently it is not. The attachment includes the proposal, a copy of Ordinance 91-27 which amended the Zoning Ordinance to permit family community residences in compliance with the Federal Fair Housing Act Amendments of 1988 and the State's Community Residence Location Planning Act of 1989,a copy of a portion of an ordinance from another northwest suburb, and some letters of support from the community. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El CRD-FCRproposal.pc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Proposal To Update Village Ordinance I Z 12.252 As stated eloquently by a recent (12/2000) report from the Consortium for Citizens with Disabilities Housing Task Force: "Independence and integration are among the most important values and goals shared by people with disabilities,their families, and advocates. A home of one's own-either rented or owned-is the cornerstone of independence for people with disabilities. When a person(s) with a disability has a decent, safe, home, then he or she has the opportunity to become part of the community. With stable housing, people with disabilities are able to achieve other important life goals, including education,job training, and employment." Unfortunately,this same report goes on to indicate that one of the most critical barriers to integrating persons with disabilities into a community is"State and local housing officials do not give a high priority to the housing needs of people with disabilities." During the 1970's and 80's a plethora of evidence demonstrated the clinical and psychosocial value of moving individuals with developmental disabilities from large, sterile, institutionalized settings,to smaller group homes entitled Community Integrated Living Arrangements(CILAs). Drawing from this evidence federal and state funding programs for the developmentally disabled have created financial incentives to move individuals into community CILAs. Buffalo Grove, along with many of its neighboring communities demonstrated its support of both diversity, and acceptance, by establishing ordinances to allow CILAs. The current ordinance 17.12.252 was established in 1990 and while to date, no group homes have been established in the Village, it has served the Village well to this point. Speaking on behalf of the disability community within Buffalo Grove, the Commission on Residents With Disabilities(CRD) is both grateful, and thankful, that the Village of Buffalo Grove takes great pride in meeting the needs of the entirety of its citizenry, and does so in a progressive fashion. Over the past two years the CRD has learned that: A) The growth in number of young adults with developmental disabilities has substantially exceeded the availability of CILAs such that there are often waiting lists of hundreds of families producing an 8-10 year waiting period; B) A substantial body of scientific literature continues to grow demonstrating that individuals with developmental disabilities fare much better in CILA arrangements v. institutional settings, C) Individuals with developmental disabilities have a Federal right to quality of life in the least restricted environment; D) The Village has a substantial number of seniors, who, with advances in medicine, are responsible for the care of their disabled children well into adulthood; E) Given the current level of State funding, in order for CILAs to be economically viable, there must be at least 6 residents, not inclusive of staff. Thus, the current ordinance is impractical and unfeasible. F) A preponderance of suburban communities surrounding Buffalo Grove have made adjustments to their ordinances to allow for up to 8 residents plus staff, which is consistent with Federal Law. Whereas the Village of Buffalo Grove: • Desires to remain progressive in its approach to diversity and acceptance of individuals with disabilities • Has citizens with children who are challenged by a developmental disability and require transition from child to adult care. • Has citizens who desire to preserve the opportunity for their children to reside close to them It is proposed by the CRD that Village Ordinance 17.12.252 be updated to permit 6 residents plus up to two staff who may reside in a CILA. It should be noted that: • The intent of this request is conservative, and seeks to ensure the Village meets minimal requirements for financial viability, and remains well under the 8 residents per CILA allowed by Federal law • This proposed update to the ordinance is a"technical" change. • The existing ordinance, as well as the proposed new ordinance, meets the intent of applicable requirements published in Fair Housing: The Siting of Group Homes for People with Disabilities and Children by the National League of Cities. The proposed change and wording of the new ordinance is as follows: A single dwelling unit occupied on a relatively permanent basis in a family-like environment by a group of no more than six unrelated persons with disabilities,—ineh dVng plus up to two paid professional support staff provided by a sponsoring agency, either living with the residents on a 24-hour basis, or present whenever residents with disabilities are present at the dwelling; and complies with the zoning regulations for the district in which the site is located. A family community residence does not include a residence which serves persons as an alternative to incarceration for a criminal offense, or persons whose primary reason for placement is substance abuse or alcohol abuse or for treatment of a communicable disease. In support of this proposal the CRD has nearly completed its collection of the following documents: 1. A sampling of Ordinances from neighboring Villages(Complete) 2. Letters of support from Clearbrook and GlenKirk, which organize and staff CILAs. (Complete) 3. Letters from Buffalo Grove citizens in support of this update of the ordinance. (Complete) 4. Letters from neighbors who reside in close proximity to a CILA in their community. (In process) 5. Letters from government officials who support group homes in their community. (In Process) 6. A list of commonly asked questions about CILAs with answers. (Complete) The answers to commonly asked questions about CILAs, as well as a few sample letters received from citizens, are attached to this proposal. Commonly Asked Questions About CILAs Are the homes safe and secure for the residents and surrounding Are my children safe? With regard to the physical structure of the house, CILA homes are subject to the same Village and State requirements as any other home. To be licensed as a CILA the home must be approved by the State Fire Marshall, must meet all Village ordinances including installation of fire alarms. With regard to the safety of the community, going back as far 1985, 16 years, there is no record of a single attack made by a resident on anyone in the community. Organizations that run a CILA in your community are held to a higher standard, so in fact, the community is safer in many regards. When you move into a neighborhood, you don't know who your neighbors are, or what they are up to. When a CILA moves in, you know who they are, what they are doing, and if there is a problem,they are obligated to respond...your neighbors aren't. Are the homes excessively noisy? No. Again, if any neighbor complains, the CILA has an obligation, and higher standard to respond. If your neighbor is blasting his/her stereo, do they have an obligation to turn it down? The goal is for the home to have absolutely no impact on the community. The desire is to just blend in and great effort is made to achieve this.. Do the homes put extra strain on existing government services? Police? Fire? CILAs do not call or use government services any more or less than any other citizen in the community. Don't I have to pay more in taxes to support the group home? Yes, as the CILAs are exempt from taxes,the burden is shared by the community, however, the burden is very small,just a few cents more per month in taxes. Isn't there just a profit motive in running these homes at the lowest cost? What quality assurance standards are in place? Organizations that run CILAs are not for profit 501 c 3 organizations. Their goal is to try and run the CILA at a break even cost. The vast majority are barely able to do so, since State funding is very low. Most organization must raise funds from the public to ensure the residents maintain an acceptable quality of life. Each resident has an individualized plan that is carefully monitored by the State, and the family. Running a CILA is NOT a profitable venture. Every CILA must meet state accreditation and licensure standards. Each CILA must account for every dollar spent, and if there is any excess in State funding it must be returned. I have heard the staff are relatively unskilled. Are my children safe? Every CILA employee must complete 40 hours of classroom instruction and 80 hours of on the job training in their first 120 days of employment. They all must have CPR accreditation. CILA organizations have published personnel policies, and again, are held to a higher standard than most organizations when it comes to suspension or disciplining of star What happens to property values when a CILA facility opens in a neighborhood? Substantial evidence exists to show that there is no ill effect on property values. Who inspects the CILAs and how often? CILAs are inspected at least once every three years by the Illinois Bureau of Licensure., and they must undergo national accreditation every three years. To gain accreditation every CILA owned by an organization is visited and must pass inspection. Is there increased traffic? No. CILAs add no more traffic to a community than any new family that moves in. How many residents in a CILA is the"right" amount? To ensure the most adequate level of staffing 8 residents is"economically"the best. However, for quality of living, 6 is optimal. The CRD seeks the optimal for the VBG ordinance. How do residents get selected? How do you define "disability" for purposes of CILA selection? A resident must meet the State's definition of developmental disability. As families request CILA arrangements organizations place the potential residents on a list. When a group of 6 or 8 residents are identified and match well with each other, and ensure a reasonable chance for success, a home is sought. Organizations always wait for the right mix of residents before they purchase a home. Why not just use the "special use" provision in the current ordinance. Why do we have to change the ordinance itself? The CRD believes The Village of Buffalo Grove would be best served if it, like all other surrounding Villages, has an ordinance that stands alone. Federal and State Law make it clear that individuals with developmental disabilities have the right to live in the least restrictive environment. The Village should set its standards, and if a CILA meets them, it should be approved and welcomed. Requiring CILAs to use the special use provision would mean the Village is considering them on a"case by case"basis. This is not the positive, supportive, inclusive, message that the CRD recommends the Village send to its citizens regarding disabilities. 2/13/91 ORDINANCE NO. 91- 27 AN ORDINANCE AMENDING THE VILLAGE OF BUFFALO -GROVE ZONING -ORDINANCE Family Community Residences in Residential Districts WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Federal Fair Housing Act Amendments of 1988 prohibit discrimination against persons with disabilities concerning housing choices in communities; and, WHEREAS, the State of Illinois enacted the Community Residence Location Planning Act in 1989 requiring Illinois home rule communities to comply with the Federal Fair Housing Act Amendments Act of 1988; and, WHEREAS, the Village of Buffalo Grove, Illinois intends to comply with federal and state laws concerning housing for persons with developmental disabilities; and, WHEREAS, the Plan Commission has conducted a public hearing and made a recommendation to the Village Board; and, WHEREAS, the Village Board has determined that the following amendments are appropriate concerning Family Community Residences in the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS AS FOLLOWS: Section 1. Chapter 17. 12 "Definitions" of the Village of Buffalo Grove Municipal Code is hereby amended by adding: 17..12. 193 - Disability Disability means any person whose disability: A. is attributable to mental, intellectual or physical impairments or a combination of mental, intellectual or physical impairments; and 1 II B. is likely to continue for a significant amount of time or indefinitely; and C. results in functional limitations in three or more of the following areas of major life activities: 1 . self care; 2. receptive or expressive language; -1. _l.ear_ning,; 4. mobility; 5 . self direction; 6. capacity for independent living; 7. economic self-sufficiency; and D. reflects the person's need for a combination and sequence of special interdisciplinary or generic care, treatment or other services which axe of life-long or extended duration.. 17.12.24.5 - Dwelling Unit One or more rooms which are arranged, designed, or used as living quarters for a family, or for a family-community residence as a single house-keeping unit. A dwelling unit includes bathroom and kitchen facilities in addition to sleeping and living areas. [disease. . 12.252 - Family Community Residence A single dwelling unit occupied on a relatively permanent sis in a family-like environment by a group of no more than six related persons with disabilities, including paid professional pport staff provided by a sponsoring agency, either living with residents on a 24-hour basis, or present whenever residents h disabilities are present at the dwelling; and complies with zoning regulations for the district in which the site is ated. A family community residence does not include a residence ch serves persons as an alternative to incarceration for a minal offense, or persons whose primary reason for placement is stance abuse or alcohol abuse or for treatment of a communicable Section 2. The following sections of the Village of Buffalo Grove Municipal Code are hereby amended with the following regulations concerning Family Community Residences as permitted uses and special uses in residential .districts: Section 17.40..020.A. - R-E through R-6A One Family Dwelling Districts; Section 17.40.030.A. and B. - R-7 Dwelling District; Section 17.40.040.A. and B. - R-8 Multiple-Family Dwelling District; and Section 17.40.050.A. and B. R-9 Multiple-Family Dwelling District. 2 Permitted uses in all residential districts: Family community residences. The sponsoring agency must obtain an Administrative Occupancy Permit prior to establishing a family community residence. No dwelling unit shall be occupied as a family community residence until a certific�a-t-e bf -orcupan-cy has -been issued by the Zoning Administrator.. No certificat-e of occupancy sha11 be -issued _for -a family community residence unless: 1 . The family community .residence .is located at leas.t 1-,000 feet from any existing community residence, as measured from lot line; and line to lot 2. The applicant demonstrates that it has obtained state or other applicable agency licensing to operate the proposed family community residence. The Zoning Administrator shall revoke a certificate of occupancy for a family community residence if its license or the operator 's license or certification to operate community residences, is revoked or suspended. A certificate of occupancy is not transferable to another operator or to another location. The Administrative Occupancy Permit is valid only for the period of time that a community residence 's state or other applicable agency license is in effect. Special uses in all residential districts: Family community residences that fail to meet all requirements for a certificate of occupancy, excluding family community residences or operators denied a required local or state license. Section 3. This Ordinance shall be in full- force and effect from and after it passage, approval, and publication. This Ordinance shall not be codified. This Ordinance may be published in pamphlet form. AYES: 5 - Marienthal Reid Mathias 0`Malle Kahn NAYES: 0 - None ABSENT: 1 - Shifrin PASSED: February 19 1991 APPROVED: February 19 1991 ATTEST: APPROVED: VIIi0,ee ClerkVERNA L. CLAYTON Village Pre si nt � 3 Village of Schaumburg § 154.94 GROUP HOMES. (Special Use) Group homes are specialized residential care homes with unique characteristics which differentiate them from other permitted and special uses, and, as such, required the imposition of certain specific regulations intended to promote the health, safety and welfare of the residents of the home while insuring that such uses are compatible with surrounding properties and maintain the residential character of the neighborhood in which they are located. The following regulations shall govern the location and operation of group homes: (A) Occupancy. Occupancy of a group home shall not exceed a maximum of eight unrelated persons, including resident-support staff. A single occupancy bedroom shall contain a minimum of 100 square feet of net floor area (NFA) and each multiple-occupancy bedroom shall contain a minimum of 55 square feet of net floor area (NFA) per occupant exclusive of space devoted to closets, wardrobe areas, bathrooms, and clearly definable entryway areas. (B) Spacing. A group home may be located no closer than 1,320 feet from another group .home in a single-family residential district, and no closer than 600 feet from another group home in a multiple-family residential area. This requirement may only be waived if the Village Board, acting upon the recommendation of the Zoning Board, finds that the cumulative effect of such uses would not alter the residential character of the neighborhood, would not create an institutional setting; and would not adversely affect surrounding properties. (C) Residential character. A group home shall be designed to be compatible in size, type and building material to adjacent homes. In addition, a group home shall have no signage or activities that would alter the residential character or appearance of the dwelling. With the exception of those office activities and meetings which involve only the resident staff of the group home in which they occur, no office use or agency meetings may be held within the group home. (D) Traffic generation and parking. A group home shall not generate any more traffic than typically associated with a single-family or multiple-family residence, nor require more vehicular parking than exists on a local residential street or the parking spaces assigned to the dwelling unit. (E) Maintenance. Group homes shall be maintained in a safe, sanitary and attractive condition at all times, in conformance with all applicable local, state and federal codes and ordinances. (F) Licensing. Group homes shall obtain and maintain at all times valid licensing, certification, and/or accreditation by appropriate local, state and national bodies charged with the regulation of group homes and shall adhere to all governing local, state and national codes and regulations. Group homes not licensed by local, state or national licensing, certification, or accreditation processes shall not be allowed. In addition, the group home sponsor shall supply the village with the following information: (1) Location of the group home. (2) Name, address, and qualifying references of the sponsoring agency. (3) Letter of explanation elaborating on the maximum number of residents to be served, general programming, hours of operation and maximum number of and qualifications of staff to be assigned to the group home. Whenever clients are present, at least one qualified staff person, as determined appropriate by current Illinois Department of Mental Health and Developmental Disabilities Standards, shall be present in the group home at all times. (4) Evidence of appropriate local, state and/or national licensing, certification or accreditation for the facility and/or agency, as required. (5) Building floor plan and plat of survey. (6) Proof of agency ownership, option to own, or signed lease for the residence to be occupied. Ownership or lease of the group home by residents of the facility shall be permitted provided agency ownership and leasing requirements as set forth by the Illinois Department of Mental Health and Developmental Disabilities and delineated in Section 115.300 - Environmental Management of Living Arrangements, paragraphs b) and c) are complied with. (G) Bi-annual inspection. Group homes, as determined necessary by the Director of Planning, Director of Building and Code Enforcement, or their respective designees, shall be subject to two unannounced inspections per year. The inspections are to insure that all of the regulations in this and all other village ordinances are adhered to as a responsibility of receiving special use approval for such a use in a dwelling. The first such inspection shall occur as part of the village's review process for the group home. Failure to comply with the provisions of this or any other codes or ordinances will result in the revocation of the special use for the group home. Renee and Michael Klass 2082 Sheridan Road Buffalo Grove, IL 60089 May 21 2001 Dear Mr. Hartstein and Village Trustees: Community based living means allowing persons with developmental disabilities to lead productive, fulfilling lives in home and community settings. As residents of Buffalo Grove and the parents of a 13 year- old son with developmental disabilities, we are asking you to consider modifying the ordinance, which presently states that a residential home would be permitted with six residents inclusive of staff. We encourage you to modify the wording to state that a residential home would allow for six residents plus up to two staff members. The federal guidelines permit up to eight individuals plus staff in a home. A group home in Buffalo Grove would be a dream come true in a situation of broken dreams. Our son, Ira, is an integral part of the community. Our neighbors and friends have embraced him. He participates in recreational programs and in our Synagogue. He is a sweet, loving and easygoing child who needs to be surrounded by those who know him and care about him. It would mean a lot to our family and friends if the village ordinance were changed. It is so important for Ira and others in his situation to have the opportunity to continue to live in Buffalo Grove; the only community he has known and the village in which he feels comfortable and accepted. Thank you for your consideration. Sincerely, Renee and Michael Klass 2043 Sheridan Road Buffalo Grove, Ill, 60089 April 10, 2001 Dear Village of Buffalo Grove: I am writing you as a parent and a twenty-one year old resident of Buffalo Grove. My husband Phil and I, and our three children have enjoyed so much living in Buffalo Grove. We have three sons, Steven who goes to Stevenson H.S., Mark who is at Twin Groves Junior High and Daniel who has special needs and goes to school at the Keshet Vocational Program. Daniel,is nineteen years old and is approaching the time in his life where a Group Home setting is what his future holds. He is a kind,gentle,loving person who is truly liked by everyone his life touches. We feel our community is so supportive of our family and Daniel and would want Daniel to live as independent a life as Possible. A Group Home in Buffalo Grove would be a dream come true for us. We would have Daniel close to the family, friends and facilities he loves and are comfortable around. Presently, Buffalo Groves' ordinance states that a residential home would be permitted with six residents inclusive of staff. We were hoping to modify the ordinance so that it would permit six residents plus up to two staff that may preside on the residence. This wording change will make it economically feasible for residential homes to be part of our community. The federal guidelines permit up to eight individuals plus staff in a home, ours would be lower. It would mean so much to our family and friends if the village ordinance were changed. For Daniel and his friends it would mean he could continue to live in this wonderful community, which he has only known. With stable housing, Daniel could enjoy j-ob training,employment and recreation. Special needs individuals have a right to quality of life in a good community. I would.appreciate your support in changing the ordinance. It will benefit so many families and these individuals would be a wonderful asset to our community. Thank you, Sharon Weirs )VS JACOB DUMAN CENTER CHICAGO Vocational Services for the whole corninunity April 12, 2001 Village of Buffalo Grove, The Jewish Vocational Service supports the plan of the Buffalo Grove Commission for Residents with Disabilities to modify the ordinance covering residential homes in Buffalo Grove. Presently, the Buffalo Grove ordinance states that a residential home would be permitted with six residents inclusive of staff. This modification would permit six residents plus up to two staff who may reside on the premises. This change will make in economically viable for residential homes to be included into our community. The proposed change is conservative in nature in as much as the federal guidelines permit up to eight individuals plus staff. As a provider of vocational services to individuals with disabilities, JVS recognizes the importance of offering services within the community. With stable housing, these individuals would be able to achieve other important life goals including education, job training and employment. These accomplishments would be extremely important to the individuals' self- esteem and personal development. Most important, this modification would allow residents with special needs to remain in our community, near their families, friends and support systems. We would greatly appreciate your support for this change and allow an increased number of individuals to reside in residential homes for persons with disabilities. Sincerely, Alan Goldstein Executive Director AG/fb JVS,a partner in serving our community, receives support from the Jewish United Fund/Jewish Federation 1250 Rufiak)Grove,111inoi�6008O '1 el.�817.343.8205 Fax:8.17.392.826O H Y 817.3)2.791h .w�c�c.j4,�hicat��.orc Board Agenda Item Submittal xIV B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Plan Commission Referral:Jacobs Homes, proposed townhomes on the Nelson and Giametta properties at IL Route 22 and Prairie Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 05/30/2001 06/04/2001 Regular Agenda Planning ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Jacobs Homes is the contract purchaser of the Nelson property (5.75 acres) and the Giametta property (2.44 acres).The Giametta property was annexed to the Village on April 16, 2001. An annexation agreement has been approved for the Nelson property. The property will be considered for annexation when the plat of annexation has been submitted. The Giametta property is zoned Residential Estate (R-E), and the Nelson property will also be annexed with R-E zoning. The Village's 1998 Comprehensive Plan does not designate a land use for these properties. The adjacent properties at the northeast corner of Route 22 and Prairie Road are designated for single-family development. The proposed townhome use appears to be appropriate for the area. The site is abutted by single-family residences on the north and east. The frontage along Prairie Road and Route 22, however, should be heavily buffered for new residential development, and a townhome layout can provide this buffering more effectively than a new single-family development. The plan proposes 74 townhomes with R-8 P.U.D. zoning. The proposed density of 8.98 units per acre exceeds the Village's P.U.D. standard of 6 units per acre for townhomes. The P.U.D. standard requires a minimum setback of 35 feet from the boundary of a P.U.D.; the R-8 rear yard standard is also 35 feet. The plan provides a setback of 30 feet from adjoining residential properties and along Route 22 and Prairie Road. The plan indicates a street width of 27 feet with no right-of-way, and a sidewalk on only one side of the street. The Development Ordinance standard is a right-of-way of 60 feet, a pavement width of 27 feet and sidewalks on both sides of the street. If the petition is referred to the Plan Commission, a number of issues need to be addressed, including: • the proposed density • tree preservation and relocation • the location and size of the stormwater management area • the street width and related building setbacks • the configuration of certain driveway areas in terms of convenience and efficiency for access to various garages • provisions for a tot lot and common open space area within the development • confirmation that right-of-way needed for improvements to Route 22 is accommodated in the proposed plan • a streetscape design concept for the Route 22 and Prairie Road frontages • land use and planning alternatives for the three parcels (1.22 acres) at the northeast corner of Route 22 and Prairie Road that are not included in the proposed development plan Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . Map table and_plans.pdf Petitions.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: BUFFALO GROVE RD N as 'L L Q. J L = � J EastoA Av SUBJECT a a SITE HALF DAY RD ( RT 22 0 L � Z � N W E PROPOSED TOWNHOMES s BUFFALO GROVE, ILLINOIS LOCATION MAP NO SCALE JACOBS HOMES May 30, 2001 Proposed Townhomes GW#G120 Half Day Road (Route 22) Buffalo Grove, Illinois SITE AND ZONING INFORMATION ZONING: Existing/Pending: Residential - Estate RE* Proposed: Townhouse Res. District R8-P.U.D. SITE AREA: Gross: 371,950 SF 8.2 AC USES: Existing: Residential/Nursery Mixed Use Proposed: Townhomes Residential DENSITY: Allowable: 1 DU/2400 SF (R8) 120 Units (PUD) 15.00 Units/Acre(PUD) Proposed: 1 DU/5000 SF(R8) 74 units 8.98 Units/Acre FLOOR AREA RATIO: Allowable: 0.8 297,540 SF Proposed: 0.65 Max 250,000 SF BUILDING HEIGHT: Allowable: 2-1/2 Stories 35' Proposed: 2 Stories 35'Max LOT WIDTH: Allowable: N/A 100' Min. Proposed: N/A 367' YARDS(R8): Required: Proposed: Front 25' 30' Side(Outside) 25' 30' Rear 35' 30'Min PUD 35' 30'Min PARKING: Required: 2.0/unit 148 Proposed: 4.4/unit 328 *Subject to Annexation Finalization GROUNDWORK,LTD. ARCHITECTS/PLANNERS/ENGINEERS �1 1051 PERIMETER DRIVE,SUITE 1110 �� mmmmv 5CHAUMDURG,ILLIN015 60173 0111. 547.413.0300 •FAx 847.413.0314 S - gworkltd@aol.com d w»rYi.wc 9£009 SION1111 'NMYd 0NV1H01H Nna E ewo Avm r1Sf10nv t9SZ 'IrM1W30N0� S6Q� S3AOH SBOOYP ¢ „o ^ 1N3Wd013A30 3W0HNM01 03SOdOMd w �,g w sN wN nu .t D O CL Q ,4l'194 I� I wW U� rX Z I N I v I O N E ,6Z'99l i �rmaniaa N iv�iau to i tQ117 3Ak, 'CL CO �o_ i vJ\LSON ENZE / ! = 00 J ��0— GREAT ROOM 7-3 14 KITCHEN 13• ,�9�-> Q 00 a � LAUNDRY 106 x 6r -rWO CAP, GARAGE 190 x 186 CoNCEPTOAL- FIRST FLOOR PLAN 9uFFA(.0 6ZOVE Tob IN Nor1Es MAY 9, Zoo i 6�EAT ROoM 23" K 14 Crt�►x) I ❑� 1 O O -- KITe-14aN /Al --`WO CAR GARAGE CONCEPTUAL F 1 QST FLOOP PLAN IbUFFALO riRoVS TOWI4tiQH&S 11^Y IS, tool Ililllilfllifllll! lIIIIiIIillliill MMTeR F,EPROOM IIIIIII(Ili(((I(i( t6 x �2 0 0 LOFT io°x e' Illllllli(Il�j/ --- -- Lin gEPQooM 2 BEPROOM 3 140 X o 0 14 o x I W CMAX-) CONCEPTUAL ,;,EGON D FLOOR R-41 - TN Rt:E BEPtzoom gUFfA(A 6uWE TOWNNoMEs ►w►r 9, zoo� IIIIIIIIIIIIIIIIII IIilIIlllill it MASTElz 15 0000n ll11111111111I11 I�` % 12` . IIIlllll1111 rinen 0 0 ❑ {�UNDR`r 7 K !° i 00 -=11 II III , 11„ 6E1220on 2 �EDRooH 3 — 14° x 10 14° K to (nAx.) C oNc E Ptva� yECONP FLODP PLAN - 3 8ED20OM/LAUNDRY RM. 15UFFAL,O 612OV6 ToWNHOrl6S MAY 15,2 om 1 gEDRJoor� 4 MA6T-e z 6I;yzooM 10* x 10' 156 x l2` IIIIIIIIillillllll I IIIIIIIIIIIIII 11 lii Illlllilf .. ` o 0 I O � - 0 I.� . IIIIIIIiIIIiiII�i� o - �i:p2o�M 3 —' P>F-yRWK Z 13 x 10'(MA--) it 6 ,c I O0 — C ON CF-pTUAL S CONP FLoot, 17LAN - 1=0or- l3F-Pgoom BUFFALO Geove TowrNHcw%ce MAY aj,Zoo 1 RECEIVE[ MAY 3 0 2001 PLANNING SERVICES May 17, 2001 Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089 RE: 22975 NORTH PRAIRIE ROAD, PRAIRIE VIEW,ILLINOIS Dear Village of Buffalo Grove: The undersigned owner of record of the above referenced real property consisting of approximately 2.4 acres (the Subject Property) hereby authorizes Jacobs Homes, Inc. (Applicant) and its attorneys, Piper Marbury Rudnick& Wolfe,to file such applications and take such other actions as may be necessary, convenient or desirable to cause the Subject Property to be re-zoned to cause a special use permit to be issued for a planned unit development and to obtain any other relief necessary to permit Applicant's intended use of the Subject Property as part of a multi- family residential development developed in accordance with the Village of Buffalo Grove U Zoning and Subdivisions Ordinances. Very truly yours, Name: Salvatrice diametta, owner iPP G aO tta, owner Title: Joint tenant owners VILLAGE OFBUFFALO GROVE PETITION FOR CONCEPT AND PRELIMINARY PLAN REVIEW FLEASE NOTE THAT THE CONCEPT AND PRELIMINARY PLANS WILL NOT BEREVIEWFD UNTIL THIS PETITION HAS BEEN FULLY COMPLETED AND ALL REOUIRED PLANS AND OTHER MATERIALS HAVE BEEN SATISFACTORILY SUBMITTED TD THE PLANNING SERVICES DIVISION. IF PETITIONER HAS ANY QUES77ONS CONCERNING REWIRED MATERIALS,PLEASE CALL THE DIVISION OF PLANNNG SERVICES AT 847-Q59-2518. 1. INDEX INFORMATION (to be completed by Village staff) ECCEI!/EI� R Application Number: mhY 3® Title: pLM%I Date of Submission: 2. BACKGROUND INFORMATION a. Petitioner: Keith Jacobs (Please note that only the petitioner will receive a copy Corporation: Jacobs Homes of the staff review of this petition) 2 5 51 Au *Please provide an:additional oopy of Street Address: gusto Way staff dews to, City: Highland Park. irk' Ted. 1051 Fe-ri eter Ir., Suite 1110 Scbaulai , IL 60173 State/Zip: Illinois 60035 Attn: Mr. Ridjard Vane Telephone:(&J7). �65-7575 Fax: (847) 266-8585 (Number at which petitioner can be reached during business hours) b. Relationship of Petitioner to Property: Contract Purchaser * C. Owner of Property: (if a Trust, see attached Beneficiary Disclosure Form) Corporation: Street Address: o Fot� City: State/Zip: L 9 y 2'5' Telephone: —Fax: 3. APPROVAL REQUESTED: X (1) Parcel A: 2.44 acres from R—E to R-8 (Rezoning) (2) Parcel B: 5.76 acres from R—E to R-8 x Special Use or P.U.D. X Preliminary Plan x Annexation ( in process by land owners ) Other 1 rinoIv FOR cOnrCEPT,AAM Pr=t//l<irll/.4Ry PLAIV W k ontinuedl 4. SUMMARY OF REQUESTED ACTION: Rezone the subject parcel ( " ) to R-8 foi a townhome development. 5. PROJECT STAFF: Developer: Jacobs Homes Telephone: (847) 266-7575 Address:2551 Auausta Way Fax: ( 847) 266-8585 Highland Panc, IL 0035 Attorney: Paul Shadle Telephone: (312)368-7268 Address: 203 N. LaSalle St., ( iM. p1 Fax:1 ) 7 7�1h Land Planner: Groundwork, Ltd Telephone: (847 ) 413-0300 Address: 1051 Perimeter Dr. , #1110 Fax• (847) 413-0314 Schaumburg, IL 60173 Engineer: Groundwork, Ltd Telephone: (847) 413-0300 Address:1051 Perimeter Dr. , #1 110 Fax: (847)413-0314 Schaumburg, IL 60173 Architect: Groundwork, Ltd. Telephone: ( 847) 413-0300 Address:1051 Perimeter Dr. #1110 Fax:_ (847)413-0314 Schaumburg, IL 60173 Landscape Architect: Pugs ley & LaHaie Telephone:1847 )438-0013 Address:24414 N. Old McHenry Rd . Fax:_ 89 7) 418-0084 Lake Zurich, IL 60047 6. DESCRIPTION OF SITE: Common Description: Approximately 8 2 acres in 2 parcels at h northeast corner of the intersection of Route 22 and Prairie Rd . Legal Description: (required to be on 8-1/2 x 11" sheet(s)) (see attached ) (attach additional pages if necessary) 7. CHARACTER OF SITE: Comprehensive Plan Designation:None Existing Zoning: R-E Residential Estate (under new annexation agreement) Existing Land Use: Residential/Landscape business Existing Structures: Several houses , pole barn, misc auxilary structures Significant Natural Amenities (slope, vegetation, water bodies, rock outcroppings, etc.) Some specimen, mature vegetation at the perimeter areas".-of t-he_,site Flood Plains and Other Development Restrictions: none apparent 2 B. C14ARACTER OF SURROUNDING AREA: North Lake County (jjR--I ) Single Family 4 1 e . a Single Family 7n=1y Tr� South Industrial (i ) Power nail business facility East Laiize- County (uR-I ) Single- Family Limited Industrial West Labe Count (L-I ) Thlilson Enterprises Business facility VARIATIONS: List and justify any requested variation(s) from the: (a) Zoning Ordinance and (b) Development Ordinance (attach additional pages if necessary); cite 8138cific section number of applicable ordinance. P:L-iv��It.�,7c�ad or redUCRO R. 0.IN,. ; limited and/or adjusted sidewalk placement; perimeter fence height 61 ; possible building separation adjustments for clustering 9-of units. -L PETITIONER: Keith Jacobs (for, jacobs Homes ) (type or print name) (sign name) -OFFICIAL SEAL R0181IN A.WARD YP6 DATE: NOTARY PUBLIC,STATE OF U0410 �.0 MY COMMISS!OINEylpl�f-I"Ccli-,�l-po�,,., ATTEST: OWNER: s Filippo Giametta and Salvatrice Gimetta (type or print name) FilrGi tte�(sjgn DATE: AT t�RCc�. I3 RECEIVED MAY 3 0 2001 PLANNING GIs May 17, 2001 Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089 RE: 16340 & 16372 ROUTE 22 PRAIRIE VIEW,ILLINOIS Dear Village of Buffalo Grove: The undersigned owner of record of the above referenced real property consisting of approximately 5.7 acres (the Subject Property) hereby authorizes Jacobs Homes,Inc. (Applicant) and its attorneys, Piper Marbury Rudnick&Wolfe, to file such applications and take such other actions as may be necessary, convenient or desirable to cause the Subject Property to be re-zoned to cause a special use permit to be issued for a planned unit development and to obtain any other relief necessary to permit Applicant's intended use of the Subject Property as part of a multi- family residential development developed in accordance with the Village of Buffalo Grove Zoning and Subdivisions Ordinances. Very truly yours, By: Name: /LeG_,�rA Title: -� VILLAGE OF BUFFALO GROVE PE7777ON FOR CONCEPT AND PRELIMINARY PLAN REVIEW FLEASE NOTE THAT THE CONCEPT AND PRELIMINARY PLANS WILL NOT RE REVIEWED UNTIL THIS PETITION HAS BEEN FULLY COMPLETED AND ALL REQUIRED PLANS AND OTHER MATERIALS HAVE BEEN SATISFACTORILY SUBM/TT£D TO THE PLANNING SERVICES DIVISION. IF PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS,PLEASE CALL THE DIVISION OF PLANNING SERVICES AT 847-459.2518. 1. INDEX INFORMATION (to be completed by Village staff) RECEIVED Application Number: MAY 3 0 2001 Title: Date of Submission: PLANNING SERVICES 2. BACKGROUND INFORMATION a. Petitioner: Keith Jacobs (Please note that only the petitioner will receive a copy Corporation: Jacobs Homes of the staff review of this petition) *Ply provide an.-additirnal oapy of Street Address: 2551 Augusta Way staff reviec. to: City: Highland Park irk, Ltd. 1051 Ferizreter Dr., Shiite 1110 State/Zip: Illinois 60035 SdBututg, IL 60173Attn• Yr. Richard vane Telephone:(847Y ==7575 Fax: (847) 266-8585 (Number at which petitioner can be reached during business hours) b. Relationship of Petitioner to Property: Contract Purchaser * C. Owner o P o ert : (If a Trust, see attached Beneficiary Disclosure Form) Corporation• Street Address: Cit State/Zip: Telephone,9/3 Fax: 3. APPROVAL REQUESTED: X (1) Parcel A• 2•44 acres from R-E to R-8 (Rezoning) (2) Parcel B: 5.76 acres from R-E to R-8 X Special Use or P.U.D. X Preliminary Plan X Annexation ( in process by land owners ) Other l A T/T10N FOR CONCEPT AND PRELIM/NARY PLAN REV/EVI/( �ntinuedl 4. SUMMARY OF REQUESTED ACTION: Rezone the subject parcel(s ) to R-8 foi a townhome development . 5. PROJECT STAFF: Developer: Jacobs Homes Telephone: (847) 266-7575 Address:2551 Augusta Way Fax: ( 847)266-8585 Highland Park, IL 60035 Attorney: Paul Shadle Telephone: (312)368-7268 Address: 203 N. T?Sal e RF-.. m� 1 Fax: (3121 2.Fi-7�i1 h Land Planner: Groundwork, Ltd Telephone: (847) 413-0300 Address: 1051 Perimeter Dr. , #1110 Fax• ( 847) 413-0314 Schaumburg, IL 60173 Engineer: Groundwork, Ltd Address:1051 Perimeter Dr. , #1 110 Telephone: (847) 413-0300 Schaumburg, IL 60173 Fax: (847)413-0314 Architect: Groundwork, Ltd . Address:1051 Perimeter Dr. . #1110 Fax: ( 847)4-13:,0314-0300 Schaumburg, IL 60173 Landscape Architect: Pugsley & LaHaie Telephoner 847)438-001 Address:24414 N. Old McHenry Rd . Fax:_(847) 418-0084 Lake Zurich, IL 60047 6. DESCRIPTION OF SITE: Common Description: -Approximately 8 2 acres in 2 "parcels at the northeast corner of the intersection of Route 22 and Prairie Rd . Legal Description: (required to be on 8-1/2 x 11" sheet(s)) (see attached ) (attach additional pages if necessary) 7. CHARACTER OF SITE: Comprehensive Plan Designation:None Existing Zoning: R-E Residential Estate (under:.-:new annexation a reement) Existing Land Use: Residential/Landscape business Existing Structures: Several houses , pole barn, misc auxilary structures Significant Natural Amenities (slope, vegetation, water bodies, rock outcroppings, etc.) Some specimen, mature vectetation at the perimeter area of the- site .: Flood Plains and Other Development Restrictions: none apparent 2 PE'I"JTION FOR CONCEPT AND PREL continued 8. CHARACTER OF SURROUNDING AREA: Zoning/Jurisdiction Land Use North Lake County (UR-1 ) Single Family Single Family Single Family., South Industrial (I ) P Power nail business facility East Lake County (UR-1 ) Single Family Limited Industrial West Lake County (L-I ) Wilson Enterprises Business facility 9. VARIATIONS: List and justify any requested variation(s) from the: (a) Zoning Ordinance and (b) Development Ordinance (attach additional pages if necessary); cite specific section number of applicable ordinance. Private road or reduced R.O.W. ; limited and/or adjusted sidewalk placement; perimeter fence height 61 ; possible building separation adjustments for clustering of units PETITIONER: Keith Jacobs (for : Jacobs Homes ) (type or print name) (sign name) OFFICIAL BED,. AL DATE: ��L/—O ROBIN A.WARD NOTARY PUBLIC,STATE OF(f,L f fOf5 MY COMMISSION EXP;p;:S 2,B.�gr ATTEST: �wM.• A OWNER: (type or print name) (sign name) DATE: ATTEST: 3 Board Agenda Item Submittal xIv c Requested By: Robert B Giddens Entered By: Robert B Giddens Agenda Item Title: Authorization to reject bids received and waive bid requirements for the design and purchase/install phases of the Illinois First funded wireless network project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 05/30/2001 06/04/2001 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $60,000 Additional Notes regarding Expenditures: This is an Illinois First funded wireless network connecting the School District 102,Buffalo Grove Park District and the Village of Buffalo Grove Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The intent of this memo is to request a change in status and to accomplish three items related to the Illinois First funded Wireless Network Project: 1. We request that the Village Board reject all bids. 2. We request that the Village Board waive bids for soliciting proposals for professional services and design element and allow for a site survey not to exceed$9,900 3. We request that the Village Board waive bid requirements for equipment and install not to exceed$40,000. Staff is requesting that these steps be taken due to an error in the definition of the original project dated April 2, 2001. The original project was an authorization to bid a State of Illinois funded Wireless Network in the amount of $50,000.00. Due to the complex nature of this project, i.e. the interconnectivity between the Buffalo Grove Park District, School District 102 and the Village of Buffalo Grove,we are looking for dependable, competent experts in the field to propose and design a state-of-the-art wireless network solution. Based on the feedback from the references called, we have determined that the low bidder is not qualified as a dependable contractor in that two out of five of the company's listed references did not report a favorable response to our inquiry. In addition,their response to the project was lacking in detail in that it only contained five sentences. Based on the feedback we received from the vendors, we have identified additional requirements that should be included in the project in order to make the project successful. The original project concept included an antenna for the Buffalo Grove Park District, School District 102 and the Village of Buffalo Grove. On the antenna structure, computer equipment would be installed to allow for the interconnection of data traffic between the listed entities. After the original bid was reviewed, it was determined that additional equipment should be included to ensure network integrity. The two items that were suggested were ISDN back-up and fiber isolation. As you may recall last summer, the tower on Village Hall experienced an electrical surge causing 3 days of downtime and over $12,000 worth of damaged equipment. To prevent this from happening in the future, the fiber isolation will protect the Village's computer network from lightning and other atmospheric electrical fluctuations. In an effort to understand the height requirements and the antenna options that the School and the Park District will have it is necessary to perform site survey at all three locations. This was proposed by RMS Business Systems and will involve floating a helium balloon to various heights. This will help identify how high an antenna mast should be in an effort to clear the tree line yet keeping the antenna as low as it can be to prevent adverse impact on the neighborhood. This first step in the process will provide vital information that will impact the rest of the project. It is understood that these antenna masts are for non-commercial use and will NEVER be used for commercial purposes. It has been noted that after review by Robert Pfeil, Village Planner, Edward Schar, Building Commissioner and Bill Raysa, Legal Counsel that they have determined that if the assumption is made that the use of these antenna structures is non-commercial, the structures can be allowed on the existing buildings without an additional special use approval. Sections 17.32.030., 17.40.020.A. and 17.48.020.C.12. of the Village of Buffalo Grove Zoning Ordinance was referenced in making this determination. Please note that the current zoning regulations concerning antenna towers(and other electronic equipment requiring outdoor structures), requires special use approval of a commercial installation. If the Village were to propose a lease with a communications company,the use would be commercial, and a special use would be needed. We think that the distinction between commercial and non-commercial use is critical in applying the ordinance regulations consistently for antenna facilities on both public and private property." Based on the information listed above, we respectfully request a change in status, which will allow us to negotiate with the two qualified bidders. The ultimate goal is to develop the best solution for all parties involved. Upon completion of negotiations, staff will report back to the Village Board the findings so the Board can consider an award of contract. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files u . wireless.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILI AGE OF G ' BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2500 Fax 847-459-0332 To: President and Board of Trustees From: Jane Olson Subject: Bid Opening— Three Wireless Network Links Date: May 8, 2001 On May 8, 2001 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following people were in attendance: Larry Hill, Cable Wireless Solutions;Robert Giddens, MIS Director, Village of Buffalo Grove; and Jane Olson,Deputy Village Clerk. BIDDER Bid Wiring Concepts $17,838 1785 F Courtlant Ct. Addison,IL 60101 RMS Information Technology Integrators $48,665 135 Arlington Heights Road#105 Buffalo Grove, IL 60089 PCS Cable&Wireless Solutions $34,400 503 West Golf Road Arlington Heights, IL 60005 The bids will be reviewed and a recommendation will be forthcoming. Jane Olson