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2001-07-02 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF 1:3uffal0 BUFFALO GROVE Grouc Vi'l� Ufi1�VV� Fifty Raupp Blvd. rt�" Buffalo Grove,IL 60089-2100 Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-7906 Regular Meeting July 2, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Approval of Minutes of the Regular Meeting of the President and Board of Trustees held on June 18, 2001 V. Approval of Warrant A. Approval of Warrant#937 VI. Village President Report A. 2001 Buffalo Grove/Workforce Development, Inc. Scholarship Awards (President Hartstein) B. Appointment of Chantal Davidson to Buffalo Grove Days Committee (President Hartstein) C. Commendations Honoring Dr. Rob Molnar, Dr. Fred Duboe, Kathy Hughes, and Deerfield Officer Geoff Ruther for Saving the Life of a Buffalo Grove Resident. (President Hartstein) D. Report on Route #83 Overpass - Fence Issue VII. Reports from the Trustees VIII. Village Manager's Report A. Continued Discussion-Portable Defibrillators (Trustee Braiman) B. Overview of the Structural Engineer Report concerning and balcony collapse at the Buffalo Creeks Apartments; and Recommendation to pursue an Inspectional Program for all multi-family dwellings in Buffalo Grove. IX. Special Business A. Presentation on Officer Report: Overview of the Buffaloes on Parade Program, and special recognition of the businesses that have purchased buffaloes as part of the program. B. Public Hearing: Driveway Apron Variation, 20817 Horatio Boulevard, Prairie View (Trustee Kahn) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. Xl. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. Approving a variation of the Development Ordinance, Section 16.50.080.A.2.b., concerning the driveway apron width at the Derdiger residence, 20817 Horatio Boulevard, Prairie View (Trustee Braiman) B. Ordinance No. Annexing the Nelson property, 16238-16372 W. Highway 22 (IL Route 22), annexation with Residential Estate zoning (Trustee Kahn) C. Ordinance No. Approving zoning in the Residential Estate District for the Nelson property, 16238-16372 W. Highway 22 (IL Route 22) (Trustee Kahn) D. Resolution No. Approving an Architectural Service Agreement for the Police Headquarters Building Headquarters Building Lower Level Remodeling Project (Trustee Marienthal) E. Ordinance No. Amending Section 9.48.020, General Prohibition - Trespass (Trustee Braiman) XIII. Old Business A Update on Facilities Planning for Arboretum Golf Course-Club House Floor Plan and Exterior Elevations (Trustee Braiman) XIV. New Business A. Authorization to Bid Carpet and Base Board Replacement in Designated Village Facilities (Trustee Braiman) B. Authorization to Bid Buffalo Grove Golf Course Erosion Control Project (Trustee Braiman) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda July 2, 2001 7:30PM Xl. Ordinances and Resolutions A. Ordinance No. Amending Title 10 of the Village of Buffalo Grove Municipal Code (Designation of No Parking on Thompson Boulevard) (Trustee Johnson) RECOMMENDATION: Approve by motion. SUMMARY: Prohibits parking on the Thompson Boulevard approaches to Buffalo Grove Road. This restriction is needed to provide for proper traffic flow and approval is recommended. B. Resolution No. Authorizing the Opening of a New Corporate Checking Account at the First Midwest Bank, N.A. Buffalo Grove, for the Section 125 Flexible Spending Account(Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: To establish a corporate checking account for the Section 125 Flexible Spending Account. New Business C. Authorization to Bid FY01-02 Sewer Television Inspection Program (Trustee Braiman) RECOMMENDATION: Approve by motion. SUMMARY: Request to authorize bidding for the FY01-02 Sewer Television Inspection Program -a pre-approved budget item. Old Business D. Authorization to Waive Bids and Award Contract For Portable Facilities for Buffalo Grove Days Event. (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Staff recommends to waive the sealed bid process and auttiOnize the Village Manager to execute a contract for portable facilities for Buffalo GrOVe Days with Hygo-Port Inc. for a contract cost not to exceed $10,765.00. E. Approval of Culver's Restaurant Development Improvement Agreement (Trustee Kahn) RECOMMENDATION: Approve by motion. SUMMARY: Engineering approval of this project is recommended subject to conditions. Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting July 2, 2001 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda July 2, 2001 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11112 6/18/01 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY JUNE 18,2001 CALL TO ORDER President Hartstein called the meeting to order at 7:34 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman, Johnson and Kahn. Also present were: William Balling,Village Manager;Richard Skelton,Acting Village Attorney;William Brimm, Assistant Village Manager/Finance Director;Ghida Sahyouni,Assistant Village Manager;Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director;Philip Versten,Communications Manager;Robert Pfeil,Village Planner;Gregory Boysen,Director of Public Works;Raymond Rigsby,Superintendent of Public Works;Carmen Molinaro,Director of Golf Operations;Rick Reed,Golf Superintendent;Joseph Tenerelli,Village Treasurer. APPROVAL OF MINUTES oMoved by Johnson,seconded by Glover,to approve the minutes of the June 4,2001 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Marienthal,Glover,Berman,Johnson,Kahn NAYS: 0—None ABSTAIN: 1 —Braiman Motion declared carried. WARRANT#936 Mr.Tenerelli read Warrant#936. Moved by Marienthal,seconded by Glover,to approve Warrant#936 in the amount of$2,380,694.35 authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. TRUSTEE LIAISONS President Hartstein made the following Trustee Liaison appointments effective immediately: Trustee Marienthal: Zoning Board of Appeals,Arts Commission,Civic Involvement and Recognition Commission,Cable Programming Committee Trustee Braiman: Finance Committee,Plan Commission,Youth Commission,Community Blood Donor Commission,Cable Programming Committee Trustee Glover: Commission for Residents with Disabilities,Buffalo Grove Days,Arts Commission, Parks and Joint Commission on Aging Trustee Berman: Zoning Board of Appeals,Transportation,Health Commission Trustee Johnson: Commission for Residents with Disabilities,Youth Commission,Health Commission Trustee Kahn: Plan Commission,Schools,Civic Involvement and Recognition Commission President Hartstein will also serve on the Cable Programming Committee. 1113 6/18/01 RESOLUTION#2001-26—HERMAN HEFLER President Hartstein read the proposed resolution,commending Herman Hefler for service to the Village of Buffalo Grove as a member of he Buffalo Grove Zoning Board of Appeals;he thanked Mr.Hefler for his many contributions to the Village over the years. Moved by Marienthal,seconded by Glover,to pass Resolution#2001-26,commending Herman Hefler. Upon voice vote,the motion was unanimously declared carried. BUFFALO GROVE DAYS Trustee Glover presented highlights of the Buffalo Grove Days entertainment schedule;she urged residents to watch the special Buffalo Grove Days edition of the Village newsletter for further details. RELAY FOR LIFE Trustee Berman stated that the Relay for Life sponsored by the American Cancer Society and held this past week- >= end at Buffalo Grove High School raised approximately$51,000 to fight cancer;he commended the students from both Buffalo Grove and Stevenson High Schools for the terrific job they did in organizing this event,and he thanked the members of the Village and Chamber teams for their participation. oTRANSPORTATION Trustee Berman noted that the Lake County Transportation improvement project is moving forward and they will be releasing their environmental impact statement shortly,depending on when they receive their comments from the Federal government. In conjunction with the release and public comment period,he has had discussions with other transportation people in the county about the possibility of moving forward with an independent review of the environmental impact statement on behalf of the municipalities. Our community has a tremendous stake in the outcome of this study and he believes that it would be greatly beneficial to ensure that the environmental impact 91 statement was done correctly and that it has taken into account all of the issues that are important to our community. Moved by Berman,seconded by Braiman,to endorse this project and direct staff to move forward with the finalization of the choice of the experts who would actually undertake this study for a cost not to exceed$16,000.00, and to allow Trustee Berman to pursue cooperative agreements with other municipalities to help underwrite that cost. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. BALCONY COLLAPSE Trustee Berman commended the Police Department for their quick and efficient response to the accident caused by a porch collapsing at a multi-family location over the weekend. Mr.Balling reviewed measures being taken to ensure safety at this site. Mr.Schar did participate in a visual walk- through with representatives of the building;all balcony/porch structures will be inspected by a structural engineer and a supplemental report will be issued to the Village Board;residents have been notified not to use the balconies until further notice. PORTABLE DEFIBRILLATORS In answer to a question from Trustee Glover,Mr.Brimm reported on the portable defibrillators currently in use by the Police Department;45 people have been trained to use these portable defibrillators;the units cost approximately $4,000 each;the more advanced defibrillators are always on hand with the Fire Department. Mr.Balling stated that staff views our current coverage as fairly ambitious and good;staff will bring back a recommendation with regard to having them in each vehicle. 1114 6/18/01 ,DULY 4"H FIREWORKS AND CONCERT President Hartstein reminded everyone of the July 4`h Fireworks Display,which will be preceded by a performance by the Glenview Concert Band at the Rotary Village Green. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for May,2001;there were no questions on same. METRA SERVICE IMPROVEMENTS Mr.Balling noted that Metra has approached the Village with a modification to parking and facilities at both the Buffalo Grove and Prairie View stations. Mr.Brimm will be meeting with Metra officials and the Township Supervisor to review the proposed improvements;he reviewed these improvements and referred to a drawing of the Buffalo Grove station and a copy >= of the Prairie View improvements;these drawings will be distributed to the Board. ARBORETUM GROUNDBREAKING Mr.Balling noted that the groundbreaking for the Arboretum Club project will take place on Tuesday,July 3,2001 at 9:00 A.M.at the golf course. BUFFALO GROVE GOLF COURSE Mr.Balling noted that,in the August edition of Golf for Women,the Buffalo Grove Golf Course has been named one of the top 100 golfing locations for female golfers. QUESTIONS FROM THE AUDIENCE A resident of Harris Drive asked about the screening of the newly constructed pedestrian bridge over Route 83,and stated that he wants this completed as quickly as possible. Mr.Balling reviewed the options being reviewed. CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. President Hartstein then read a brief synopsis of each of the items on the Consent Agenda. RESOLUTION NO.2001-27—IMRF earnings Motion to approve Resolution No.2001-27,to include compensation paid under an Internal Revenue Code Section 125 Plan as IMRF earnings. RESOLUTIN NO.2001-28—IRB Motion to approve Resolution No.2001-28,Rescinding Resolution 2001-18 and Reallocating$2,4000,000 of the Village of Buffalo Grove's 2001 Private Activity Allocation to the Illinois Development Finance authority. JEWEL/OSCO—Aesthetics Motion to approve the aesthetic review of Jewel/Osco,79 McHenry Rd.,new elevations,materials and colors. 1115 6/18/01 INDEMNITY AGREEMENT Motion to authorize to execute Indemnity Agreement Concerning Flow of Funds from the Illinois Criminal Justice Information Authority to the Village of Buffalo Grove for the Northern Illinois Police Crime Laboratory. 4WD RIDING MOWER—Authorization to Purchase Motion to Authorize to purchase a 4 WD riding mower with 72 inch Cutting Deck and Cab attachments through the State of Illinois Joint Purchasing contract PSD 4007345. RESERVOIR NO 7 SURFACE REPAIR PROJECT—Award of Bid Motion to Award of Bid for Reservoir No.7 Surface Repair Project to MC Sports,Inc. Moved by Johnson,seconded by Glover,to approve the Consent Agenda. Upon roll call,Trustees voted as follows: AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ARBORETUM GOLF CLUB HOUSE Mr.Brimm reviewed Exhibit B—Operational Standards,which would insure the operation of the premises as a high quality restaurant and banquet facility. Trustee Johnson stated that this is a good menu from which to work; he believes some standards seem to be subjective. Trustee Berman stated that banquet and restaurant food services should be separated because they are different in nature and require different standards; he believes a manager from the caterer should always be available for troubleshooting at banquets. ARBORETUM GOLF COURSE IMPROVEMENTS Mr.Brimm reviewed the proposed Arboretum Golf Course Improvements,details of which can be found in his memo to Mr.Balling of June 13,2001;he then answered questions from the Board. Moved by Braiman,seconded by Berman,to authorize bid for Arboretum Golf Course improvements(course softening elements)pursuant to Mr.Brimm's June 13,2001 memo. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. JACOBS HOMES Mr.Green made a presentation regarding the Jacobs Homes townhome proposal,details of which are contained in the Village Board Meeting Agenda Item prepared by Mr.Pfeil and dated June 18,2001;he also referred to the Conceptual Plan during his presentation. Trustee Glover asked that the developer consider reversing the plan so that the yards face the pond,rather than the driveways. Mr.Green explained that the driveways are purposely facing the pond so as to create a neighborhood concept at the pond. 1116 6/18/01 Trustee Marienthal agrees with Trustee Glover;he also suggested that some of the units be removed. Trustee Braiman would also like to see the density lowered,but he suggests leaving that to the Plan Commission. Mr.Green answered questions on variations from Trustee Braiman. Trustee Berman does not want to see private streets;he would like to see the density reduced;he wants to see input from the traffic engineer. Trustee Johnson believes this is a much better plan;he appreciates the efforts made by the developer;he suggested that they look at some of the traffic calming measures that the Village has put together to reduce cut-through traffic; he suggested that they look at buffering landscapes between Prairie and the backs of the units as well as along Route 22. Moved by Braiman,seconded by Johnson,to refer Jacobs Homes,proposed townhomes on the Nelson and Giametta properties at IL Route 22 and Prairie Road,rezoning to the R-8 District and approval of a residential Planned Unit Development,to the Plan Commission for review. AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn NAYS: 0—None Motion declared carried. ADJOURNMENT Moved by Johnson,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:12 P.M. Janet M.Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2001. Village President Board Agenda Item Submittal VI-A Requested By: Elliott Hartstein Entered By: Eileen F Marsh Agenda Item Title: 2001 Buffalo GroveM/orkforce Development, Inc.Scholarship Awards Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/22/2001 07/02/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. President Hartstein and the Board of Trustees are pleased to announce the winners of the 2001 Buffalo Grove/Workforce Development,Inc. Scholarships. There were eight $1,000 scholarships awarded. The winners are all Buffalo Grove residents who plan to attend an Illinois institution and who meet the criteria set forth in the scholarship application. The winners of this year's scholarships are: • Amber Corp -Monmouth College • Matthew Forman - Knox College • Lisa Goldman - Bradley University • Cheng-En (Tony) Hsieh - U of I, Champaign • Seth Kidder- U of I, Champaign • Kimberly Merwin -Wheaton College • Rebecca Simon - Loyola University • Ajay Yadlapati - U of I, Champaign Congratulations to these fine young men and women, and best wishes to them as they pursue their educational goals. These awards are made possible through the generous donations of the Buffalo Grove Business Community. Major contributors include: • Computer Discount Warehouse $3,000 • Siemens Building Technologies $1,000 • Colfax Envelope Corp. $1,000 Other contributors include: • International Profit Associates • Powernail Co. • FedEx • American Enterprise Bank President Hartstein and the Board of Trustees wish to thank and commend these companies for their generous support of this worthwhile program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-B Requested By: Elliott Hartstein Entered By: Phillip W Versten Agenda Item Title: Appointment of Chantal Davidson to Buffalo Grove Days Committee Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/27/2001 07/02/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Appointing Chantal Davidson to the Buffalo Grove Days Committee. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VI-C Requested By: Elliott Hartstein Entered By: Phillip W Versten Agenda Item Title: Commendations Honoring Dr. Rob Molnar, Dr. Fred Duboe, Kathy Hughes,and Deerfield Officer Geoff Ruther for Saving the Life of a Buffalo Grove Resident. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/27/2001 07/02/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Commendations will be awarded to Dr. Robert Molnar,Dr. Fred Duboe,Mrs. Kathy Hughes and Deerfield Police Officer Geoffrey Ruther,who, on June 13,came together to play fateful roles in saving the life of a young Buffalo Grove resident on a baseball diamond in Deerfield. In an unusual accident, 13 year old Sean Morley of the Buffalo Grove traveling baseball team,was hit in the chest by a pitch, sending him immediately into cardiac arrest. In the precious moments that followed,the two doctors administered CPR while Mrs. Hughes flagged down a nearby Deerfield Police patrol car. Officer Geoff Ruther,equipped with - and trained in the operation of- a defibrillator device,was able to help restore normal heart function. In awarding these four individuals,we also celebrate the heroic spirit of involvement of all persons who assisted during and after that incident. 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Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Subject: Route #83 Overpass -Fence Issue The idea of enclosing the southwest side of the overpass walkway with a solid fence needs to be seriously evaluated. The concept of"visibility deters criminal opportunity and enclosure breeds trouble" has a direct bearing in this case. An enclosed structure would entice juvenile mischief and limit the police department's ability to visually observe inappropriate behavior. A solid fence would serve as a breeding place for juveniles to establish a personal "graffiti wall" that often contains gang slogans. An enclosure of this type might encourage some mischievous children to hurdle a few rocks toward the public roadway (Route #83). The police department would not be opposed to a chain link fence. This structure would address any safety concerns for our young children and still provides visibility for our officers to monitor the entire overpass. The best solution to this problem is the cooperative effort of the police department and surrounding community to address any unwanted behavior . Our agency has taken an aggressive approach by assigning our bicycle patrol unit to monitor this location. Our ROY . officers check the overpass on a daily basis. This approach seems to be working based upon the limited number of complaints received. Respectfully, Deputy Chief Steve Balinski Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal VIII-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Continued Discussion-Portable Defibrillators Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 06/25/2001 07/02/2001 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $26,000 Additional Notes regarding Expenditures: n estimate is provided depending on a final approach toward purchase and deployment of portable AED units for certain police and fire vehicles. Cost could vary if deployment is further suggested for Village facilities beyond vehicles. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As a follow up to the comments from the June 18 Board Meeting, both Police and Fire were asked to evaluate if an additional deployment of portable defibrillators would be of value. Again, the Village has six portable units with one maintained within the Police headquarters with the remainder assigned to marked street vehicles. In addition, all primary Fire Service vehicles contain similar equipment although the department' s three reserve units do not (Tom has suggested that these units be equipped if additional unit purchases are considered) . Upon further review of this matter, both Fire and Police continue to endorse the further deployment of the units and further suggest that consideration be given to deployment beyond vehicles and into Village buildings. Cited are the apparent ease in use and the simplicity in training. Deputy Chief Balinski is of the opinion that all first-responder units should be equipped and staff trained. To accomplish that, a total of seven (7) units would need to be purchased. If so equipped, the department would establish an assignment protocol and training routine to maintain both equipment and service standards. While seven units provide complete coverage, it remains the belief that the current practice and deployment of five units provide adequate coverage in the case of medical emergency. However, that comment is qualified in that despite deployment, there is no guarantee at on any given medical call that an AED would be immediately accessible. At present, Medtronic Physio-Control, Inc. is offering a special rate to those members of the Northwest Community Hospital EMS system for the Lifepack 500 AED at $2,300/unit. This price includes carrying case and a long-lived lithium battery. In addition, for every 10 units purchased, two additional units are provided at no cost. While the purchase of such units was not contemplated as the FY 2001-2002 Budget was developed, sufficient funding is available based on the performance of FY 2000-2001. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files J defibbs.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling FROM: William H. Brimm DATE: June 22, 2001 SUBJECT: Portable Defibrillators Bill, as a follow up to the comments from the June 18 Board Meeting, both Police and Fire were asked to evaluate if an additional deployment of portable defibrillators would be of value. Again, the Village has six portable units with one maintained within the Police headquarters with the remainder assigned to marked street vehicles. In addition, all primary Fire Service vehicles contain similar equipment although the department's three reserve units do not (Tom has suggested that these units be equipped if additional unit purchases are considered) . Upon further review of this matter, both Fire and Police continue to endorse the further deployment of the units and further suggest that consideration be given to deployment beyond vehicles and into Village buildings. Cited are the apparent ease in use and the simplicity in training. Deputy Chief Balinski is of the opinion that all first-responder units should be equipped and staff trained. To accomplish that, a total of seven (7) units would need to be purchased. If so equipped, the department would establish an assignment protocol and training routine to maintain both equipment and service standards. While seven units provide complete coverage, it remains the belief that the current practice and deployment of five units provide adequate coverage in the case of medical emergency. However, that comment is qualified in that despite deployment, there is no guarantee at on any given medical call that an AED would be immediately accessible. At present, Medtronic Physio-Control, Inc. is offering a special rate to those members of the Northwest Community Hospital EMS system for the Lifepack 500 AED at $2,300/unit. This price includes carrying case and a long-lived lithium battery. In addition, for every 10 units purchased, two additional units are provided at no cost. While the purchase of such units was not contemplated as the FY 2001-2002 Budget was developed, sufficient funding is available based on the performance of FY 2000-2001. William H. Brimm Board Agenda Item Submittal VIII-B Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Overview of the Structural Engineer Report concerning and balcony collapse at the Buffalo Creeks Apartments;and Recommendation to pursue an Inspectional Program for all multi-family dwellings in Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/28/2001 07/02/2001 0 Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. An overview of a preliminary report submit by Raths, Raths, & Johnson, Inc, Structural/Architectural Engineers, concerning the collapsed balconies at 70 South Buffalo Grove Road, Buffalo Creek Apartments on June 16, 2001. A recommendation will also be provided to pursue an inspection program for all multi-family dwellings in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files - balc.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: JUN 20 '01 18:02 FR RRJ 630 325 2B66 TO 18474597944 P.02i05 • Raths, Raths & Johnson, Inc, Structural/Architectural Engineers ESTABLISH60 4966 835 MIDWAY DRIVE WILLOWBROOK, ILLINOIS 60521-5591 Pwnlc�vs Telephone o"°C.o"`m'O° &M-J.Koren 630l325 6160 'a"ov"M.t' Facsimile OPERATIONS 5%%W^J.9— 630/325-2866 ASSocIATU RNM W.Kr D^V 8.TQA Internet A.M'A"01A"0 www.rq.com �w A frn CONSULTANTS 0 C.a� June 19,2001 Rower W j&..w. VIA FACSU40LE AND FIRST CLASS MAIL Mr.Edward Schar Village of Buffalo Grove Department of Building&Zoning Fifty Raupp Boulevard Buffalo Grove,Illinois 60089-2196 RE: Buffalo Creek Apartments RRJ 01073 Dear Mr. Schar: Atyour request,we inspected the conditions at the site of the two collapsed balconies(Units 208 and 308)on the building located at 70 Buffalo Grove Road. Also,we conducted a brief preliminary inspection of the remaining balconies on the two, three-story buildings (approximately 58 balconies). Refer to the enclosed building plans. Based on our preliminary inspection,we offer the following comments: • Collapsed Balconies(Units 208 and 308) The wood balconies are supported by two-2 x 10s at each end,and these in turn are supported at the building face(pocketed into the building)and by 4 x 6 wood posts at the outer corners. Our inspection of the remaining wood in the pockets at the building indicated deterioration of the original 2 x 10s and some loss of cross section. Based on our inspection and review of the wood framing of typical balconies, it appears that the failure was initiated at the east end of the third floor balcony,at the 4 x 6 post supporting the comer of the balcony. This, in turn collapsed upon the second floor balcony,causing its collapse. Page 1 of 2 JUN 20 '01 18:03 FR RRJ 630 325 2866 TO 18474597944 P.03i05 Raths, Raths & Johnson, Inc. Village of Buffalo Grove RRJ 010'73 June 19,2001 Remaining Balconies(approximately 59) Our brief inspection of the remaining balconies on June 18, 2001, from the ground level, raise concerns with the wood framing and the hidden conditions at the support pockets at the building face. A detailed inspection is required to allow a physical assessment of all balcony conditions. As we discussed at the site on June 18,2001,we recommend that the occupants of the two three- story buildings not be allowed to use the second and third floor balconies until they are inspected and all needed repairs are completed. Also,a cursory inspection of the second floor balconies on the adjacent four two-story buildings (cantilevered 2 x I Os at 16 inches on center)did not reveal any significant problems other then individual joist repairs were completed at several locations. Further inspections of these balconies should be performed at a later date. We are prepared to conduct these inspections if authorized by Mid-America Management. Sincerely, rA4THS,RA S JOHNSON,INC. Donald ,S. Consultant DCR1kgb Encl.: Plan of Balconies cc: Kurt Hoigard Tom McGuinness David Engelke File 0.\01073\Docs\schul_leneeeport der.wpd Page 2 of 2 JUN 20 '01 18:03 FIR RRJ 630 325 2866 TO 18474597944 P.04i05 15 14 t3 12 11 1 2 5 10 4 GOLLA F5ED q BAtLGONIE5 5 8 6 1` P O s 0 Raths, Raths & Johnson, Inc. PLAN VIEW BALCONIES BLDG '10 roam Sbuctural ftw ft tect * Engineer8 BUFFALO CREEK APAKTMENT5 w e95 �'.Y awe �M�Owbrook figb sow e�6-s�eo 's DATE DRAWN awn .roe No. 6/t<i/01 JJJ 010,73 BUFFALO GROVE ILLINOIS JUN 20 '01 18:03 FR RRJ 630 325 2866 TO 18474597944 P.05i05 N 1 15 14 2 13 Li 9 12 11 10 4 P i O C Raths, Raths & Johnson, Inc. PLAN VISN BALWNIE5 BU:D6 100 mmum z SbUCtIraUAr ti�Bt EngrineCrs BUFFALO CREW<APARTMENTS Al 836 M/dwq Difve Y�liorrbrookbrook, finis Q0321 630/325-8180 g DATE OMWN GCt�® JOB No. ;; 6/19/O1 JJJ 010-73 BUFFALO GROVE ILLINOIS ** TOTAL PAGE.05 ** Board Agenda Item Submittal Ix-A Requested By: Ghida Sahyouni Entered By: Ghida Sahyouni Agenda Item Title: Overview of the Buffaloes on Parade Program,and special recognition of the businesses that have purchased buffaloes as part of the program. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/27/2001 07/02/2001 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The mission of the Buffalo Grove Arts Commission is to "draw upon the diversity and artistic talent within the Buffalo Grove community and to promote a broad spectrum of the Arts which will serve to enrich our Village". The Arts Commission identified the Buffaloes on Parade Program as a great opportunity to involve the business community, schools, residents, and other members of the Buffalo Grove community to promote creativity and encourage arts. A brief presentation will be provided to recognize the Buffalo owners, the artists, and others that have contributed to the Buffaloes on Parade Program. Staff will also provide an overview of the programs that will be coordinated to promote this programs: • Buffalo Auction— Four businesses to date have elected to auction their buffalo. The auction will take place on Sunday, September 2, 2001, at 4:00 p.m. The auction will be held during Buffalo Grove Days weekend, on the main stage. Proceeds for the buffalo auction will go to the charity of the owner's choice. • Photo Contest — Everyone is encouraged to participate in the photo contest. Photographs will be used as promotional material for the Village. All contest participants will receive a coupon from Photo Magic for either free film or an 8x10 enlargement with the purchase of any film processing. Contest winners will be announced immediately prior to the auction on 9/2/2001. • Vote for your Favorite Buffalo — Photos of all the buffaloes will be taken and featured on the Village's web site at www.vbg.org and also at Village Hall. • Get your photo taken with one of the Buffalo — Arts Commissioners will offer interested individuals the opportunity to take their photograph with a buffalo during Buffalo Grove Days- FREE. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal Ix-B Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Driveway Apron Variation,20817 Horatio Boulevard, Prairie View Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/26/2001 07/02/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is the application and letter from the petitioner at 20817 Horatio Boulevard, Prairie View. The outside measurement of the garage doors is 20 feet and the driveway and apron (at the sidewalk)is 22 feet. The apron widens to 24 feet at the curbline. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files dwap.pdf El Notice_of_heari ng_07022001. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VILLAGE OF BUFFALO GROVE PE7I17ON FOR CONCEPT AND PRELIMINARY PLAN REVIEW FLEA SE NOTE THAT THE CONCEPT AND PREUM/NARY PLANS WILL NOT BE REVIEWED UNIX THIS PETMON HAS BEEN FULLY COMPLETED AND ALL REQUIRED PLANS AND OTHER MATERIALS HAVE BEEN SATISFACTORILY SUBMITTED TO THE PLANNING SERVICES DIVISION. IF PETITIONER HAS ANY QUESTIONS CONCERNING REQUIRED MATERIALS.PLEASE CALL THE DIVISION OF PLAWMG SERVICES AT 847.459.251& 1. INDEX INFORMATION (to be completed by Village staff) Application Number: Title: Date of Submission: 2. BACKGROUND INFORMATION //�� a. Petitioner:�02g uia � �,c�'t g�eE` (Please note that only the 41 petitioner will receive a copy Corporation: of the staff review of this petition) Street Address: City: &I JL-It 01 e'j State/Zip: o Tel ephone:Jy7-e,#Jq_0 J>Fax: 279lae (Number at which petitioner can be reached during business hours) b. Relationship of Petitioner to Property: ©" It-.- C. Owner of Property: (If a Trust, see attached Beneficiary Disclosure Form) Corporation: Street Address: City: State/Zip: Telephone: Fax: 3. APPROVAL REQUESTED: (1) Parcel A: acres from to (Rezoning) (2) Parcel B: acres from to Special Use or P.U.D. Preliminary Plan Annexation Other 1 tTT/TION FOR CONCEPT AND PREWWARY PLAN REVIEW lconti"Uedl 4. SUMMARY OF REQUESTED ACTION: • Ko t C21 ci e d `✓ 5. PROJECT STAFF: Developer: Telephone: Address: Fax: Attorney: Telephone: Address: Fax: Land Planner: Telephone: Address: Fax: Engineer: Telephone: Address: Fax: Architect: Telephone: Address: Fax: Landscape Architect: Telephone: Address: Fax: 6. DESCRIPTION OF SITE: Common Description:_ /&./ 4-,— � Legal Description: (required to be on 8-1/2 x 11" sheet(s)) (attach additional pages if necessary) 7. CHARACTER OF SITE: Comprehensive Plan Designation: Existing Zoning: Existing Land Use: Existing Structures: Significant Natural Amenities (slope, vegetation, water bodies, rock outcroppings, etc.) Flood Plains and Other Development Restrictions: 2 PElIT/ON FOR CONC PT AN PRELIM/NAR PLAN REVIF 1/(continued) 8. CHARACTER OF SURROUNDING AREA: Zoning/Jurisdiction Land Use North South ` East West 9. VARIATIONS: List and justify any requested variation(s) from the: (a) Zoning Ordinance and (b) Development Ordinance (attach additional pages if necessary); cite specific section number of applicable ordinance.. // PETITIONER: (tyife or print name) (si n name) DATE: �6 l� � �' ATTEST: OWNER: r (type br print name) (sig name) DATE: ATTEST: 3 tIET/TION FOR CONCEPT AND PREL/M/NARY PLAN REVIEW(continued) BENEflC/ARY DISCLOSURE(LAND TRUSTS] For any property held in Trust, State Law requires all beneficiaries of the Trust be identified by name, address, and interest in the subject property. In addition, the Application must be verified by the Trustee or beneficiaries. In the event the beneficiary of a land trust is a corporation, the corporation shareholders must be identified. BENEFICIARIES OF LAND TRUSTS 9 Name: Name: Address: Address: City/State/Zip: City/State/Zip: Telephone: Telephone: Interest in Property: Interest in Property: Trustee's Name Address: City/State/Zip: Telephone: Fax: Application verified by Date (sign name) Trustee (type or print name) Beneficiary Attest: 1/96 4 HOWARD& SUSAN DERDIGER 20817 HORATIO DR. PRAIRIE VIEW, IL 60069 PHONE: 847-808-0133 May 6,2001 Mr.William R.Balling 50 Raupp Blvd. Buffalo Grove,Illinois 60089 SUBJECT: DRIVEWAY APRON Dear Mr. Balling: We would like to seek an amendment to the Buffalo Grove driveway apron standard as there is no dimensions given for an apron with a garage larger than a two-car garage but smaller than a three-car garage. We would like to see a standard for a 2-1/2-car garage with two single doors. The amendment should read that the apron shall not measure more than two feet wider at the sidewalk than the total outside measurement of the two doors. This would give a nice sight line with the apron,driveway and the garage. The existing standard works well with two-car garages with one 16 foot door,or two single doors that are 8 feet wide. Today, most two car garages with two single doors are built with two 9 foot wide doors with approximately two feet between them. This would make the doors at the ends a minimum of 20 feet wide. Driveways usually line up with the ends of the garage or are one foot wider at each side. Therefore, the apron would not be wide enough to handle the width of the driveway with the present standard. A perfect example of this request is at the address of IV Newtown Dr. in Buffalo Grove. This Scarsdale house has a two-car garage with two single doors. The driveway is about 22 feet wide which lines up with the apron at the side walk that is also 22 feet wide(4 feet wider than the standard). This is an example of an existing Buffalo Grove house where the garage is bigger than a two-car but smaller than a three-car garage. Please go out and look at this example of how nice the apron lines up with the driveway. Please consider the text amendment for a wider apron than the current standard. Sincerely, Howard Derdiger ® TO BE PUBLISHED 6/16/2001 DERDIGER,20817 HORATIO BLVD VILL �j� DRIVEWAY APRON—DEVELOPMENT BUff OORDIN ANCE ONSAND ZONING ORDINANCE o Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2518 Fax 847.459.7906 NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the President and Board of Trustees of the Village of Buffalo Grove on Monday, July 2, 2001 at 7:30 P.M. in the Council Chambers, Buffalo Grove Municipal Building, 50 Raupp Boulevard, Buffalo Grove, IL concerning the following matter: SUBJECT: Petition to the Village of Buffalo Grove for the following variations of the DEVELOPMENT ORDINANCE — Section 16.50.080.2.b. (to allow a driveway apron wider than the standard of 18 feet for a two-car driveway) and the ZONING ORDINANCE — Section 17.36.030.F.4.b. (to allow a driveway for a two-car garage wider than the standard of 18 feet adjacent to the public street parkway.) APPLICANT: Howard Derdiger 20817 Horatio Boulevard Prairie View, IL 60069 SUBJECT PROPERTY LEGAL DESCRIPTION: Lot 12 , Block 12 in Horatio Gardens, being a subdivision of part of the south one-half of the northeast one-quarter of Section 33, and part of the northwest one-quarter of Section 34, Township 43 North, Range 11 East, of the Third Principal Meridian, according to the plat recorded thereof recorded July 13, 1927 as Document 302090, in Book"R" of plats, page 86, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 20817 Horatio Boulevard, Prairie View, IL Documents submitted by the applicant for the public hearing concerning this petition are on file with the Village Clerk and the Division of Planning Services, 50 Raupp Boulevard, and may be examined by any interested persons. All persons present at the Public Hearing will be given the opportunity to be heard. Dated this 13th day of June, 2001. JANET M. SIRABIAN, Village Clerk Village of Buffalo Grove, IL CERTIFICATE OF PUBLICATION Paddock Publications, Inc. Daily Herald Daily Herald Values Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Notice of Public HWn� Village(s) of Algonquin, Arlington Heights,Barrington,Barrington Hills,Bartlett,Batavia, PUBLIC NOTICE IS HERE- Buffalo Grove Burlington, Cart-p��entersville Car Deer Park Des Plaines South Elgin IBY GIVEN that a Public Hearing g 'Y e y, , , will be held by the President East Dundee, Elburn, Elgin, Elk Grove Village, Fox River Grove, Geneva, Gilberts, and Board of Trustees of the Village of Buffalo Grove on (Monday, July 2, 2001 at 7:30 P.M.in the Council chambers, Grayslake, Gurnee,Hampshire, Hanover Park, Hawthorn. Woods, Hoffinan Estates, Buffalo Grove Municipal Build- in 50RaupLBev - faggoGrove, ouceranrdngBtue Huntley, Inverness Island Lake, Kildeer, Lake Barrington, Lake in the Hills, Lake Zurich, following matter: SUMOT:Petition to the Vil- g p Libertyville, Lon Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, lage of Buffalo Grove for the fol- lowingg variations of the DEVELOPMENT ORDINANCE I Rolling Meadows,Schaumburg, Sleepy Hollow,South Barrington,St. Charles, Streamwood, -Section 16.50.080.2.b.(to al- low a driveway apron wider than the standard of 18 feet for a Tower Lakes, Vernon Hills, Wauconda, Wheeling two-car driveway) and the ZONING ORDINANCE - Sec- tion 17.36.030.F.4.b.(toallowa driveway for a two-car garage wider than the standard of 18 feet adjacent to the public street parkwayy) APPLICANT:Howard Derdiger 20817 Horatio Boulevard Prairie View,IL SUBJECT PROPERT9 Y County(les) of Cook, Kane, Lake, McHenry LEGAL DESCRIPTION: Lot 12, Block 12 in Horatio d State of Illinois Gardens,being a subdivision of an , continuously for more than one year prior to the date of the first part of the south one-half of the northeast one-quarter of Sec- publication of the notice hereinafter referred to and is of general circulation throughout said tion 33,'and part of the north- P west one-quarter of Section 34, Townshipp 43 North, Range 11 Village(S), County(ies) and State. East,of the Third Principal Me- ridian,according to the plat re- corded thereof recorded July 13,1927 as Document 302090, in Book"R"of Flats,page 86,in Lake Cou I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise nty, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION:20817 the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Prairie Horatio Boulevard e View,IL Documents submitted by the Act 5 Section 1 and 5. That a notice of which the annexed printed slip is a true co applicant for the public hearing p p . copy, was concerning this petition are on } , , ■ S 20�'1 'file with the Village Clerk and published June ..., v in said DAILY HERALD. the Division of Planning Servic- e I 50 Raupp Boulevard, and may be examined by any inter- ested persons. All persons present at the Public Hearing IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., will be given the opportunity to be heard. has caused this certificate to be signed b this authorized agent, at Arlington Heights, 200j Dated this 13th clay of June, g y� g g g JANET M.SIRABIAN Village Clerk Illinois. Village of Buffalo Grove Published ih the Daily Herald June 15,2001(2605562)N PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Auth ized Agent Control # T2605562 Board Agenda Item Submittal Requested By: Greg Boysen Entered By: Lorraine H Charlton Agenda Item Title: Report on Illinois Route 83 Overpass Railing Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/28/2001 07/02/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In follow-up to your request to develop alternatives for fencing of the Illinois Route 83 Bikeway Overpass ramps, Dick Kuenkler has provided the attached report. Pricing for various alternatives has been determined. I have also attached the Police Department's evaluation of the solid screen alternative. Based upon the comments received to date, I would recommend installing chain link fence along the existing hand rail locations for an estimated cost of$20,000.00. I understand that the Park District has indicated that they would pay for half of the involved fencing expense. If future conditions are determined to be such that any vision restriction benefit outweighs the negative concerns identified in Deputy Police Chief Balinski's attached report, fence inserts could then be added for approximately $3,500.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files il83bo.odl Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: June 28, 2001 SUBJECT: Illinois Route 83 Bikeway Overpass In follow-up to your request to develop alternatives for fencing of the Illinois Route 83 Bikeway Overpass ramps, Dick Kuenkler has provided the attached report. Pricing for various alternatives has been determined. I have also attached the Police Department's evaluation of the solid screen alternative. Based upon the comments received to date, I would recommend installing chain link fence along the existing hand rail locations for an estimated cost of$20,000.00. I understand that the Park District has indicated that they would pay for half of the involved fencing expense. If future conditions are determined to be such that any vision restriction benefit outweighs the negative concerns identified in Deputy Police Chief Balinski's attached report, fence inserts could then be added for approximately $3,500.00. If you have any questions concerning this matter, please let me know. regory . B sen,•P.E. attachments G:\P WDIRGRP\LHC\BIKE WAYS\06211 wrb.doc VILLAGE OF BUFFALO GROVE Department of Police 46 Raupp Blvd. Buffalo Grove,IL 60089-2199 Phone 847-459-2560 Fax 847-459-0201 Leo C.McCann Chief of Police To: Village Manager William Balling From: Deputy Chief Steve Balinski Date: June 26, 2001 Subject: Route#83 Overpass—Fence Issue The idea of enclosing the southwest side of the overpass walkway with a solid fence needs to be seriously evaluated. The concept of"visibility deters criminal opportunity and enclosure breeds trouble"has a direct bearing in this case. An enclosed structure would entice juvenile mischief and limit the police department's ability to visually observe inappropriate behavior. A solid fence would serve as a breeding place for juveniles to establish a personal"graffiti wall"that often contains gang slogans. An enclosure of this type might encourage some mischievous children to hurdle a few rocks toward the public roadway(Route#83). The police department would not be opposed to a chain link fence. This structure would address any safety concerns for our young children and still provides visibility for our officers to monitor the entire overpass. The best solution to this problem is the cooperative effort of the police department and surrounding community to address any unwanted behavior. Our agency has taken an aggressive approach by assigning our bicycle patrol unit to monitor this location. Our P.O.P. officers check the overpass on a daily basis. This approach seems to working based upon the limited number of complaints received. Respectfully, ® Q Deputy Chief Steve Balinski An Accredited Law Enforcement ` �S Agency Since 1987 • P,,wa n Recyceo Paper 0 Dick K Kuenkler To: Gregory P Boysen/VOBG@VOBG cc: William R Balling/VOBG@VOBG 06/28/2001 07:22 AM Subject: Illinois Route 83 Overpass Railing You have asked me for some ideas for modification to the Overpass railing to address concerns that the current openings may be too large. I offer the following suggestions and estimated costs.The total length of railing is around 1100 lineal feet and about 275 lineal feet of the total abuts the Hams Drive properties. A sketch of the railing is attached. A.Add one or more 2"X 4"hardwood railings to reduce the opening from the existing 119"to that which is desired. For one additional railing I would estimate the cost at$5500. B. Design appropriate hardware to attach chain link fencing to the existing railing system. For appearance and durability I would recommend that it be black vinyl coated to complement the fencing on the structure.At a minimum it will need a top rail. Estimate$20,000. C.To create an opaque railing along the southwest approach there are two options to consider. 1) If the chain link fencing alternative is selected, perhaps something a simple as inserts in the chain link would be acceptable. Estimate$3500. 2)An alternative to the chain link could be a solid wood fence mounted on the outside of the existing railing on new top and bottom horizontal rails. Estimate$7500. ovpass.pdf 5,_o„ 1,_9,. 1,_9., 4'-0" (Min.) ro 1 � �Cb qC:f c) O 4 N CD Q d a IC) n V O Cb Board Agenda Item Submittal XI-A Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Ordinance No. Amending Title 10 of the Village of Buffalo Grove Municipal Code(Designation of No Parking on Thompson Boulevard) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/22/2001 07/02/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is an ordinance prohibiting parking on the Thompson Boulevard approaches to Buffalo Grove Road. This restriction is needed to provide for proper traffic flow and approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Ij No Parking Ord Thompson Blvd. Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: June 21, 2001 SUBJECT: THOMPSON BOULEVARD NO PARKING ORDINANCE Attached is an ordinance prohibiting parking on the Thompson Boulevard approaches to Buffalo Grove Road. This restriction is needed to provide for proper traffic flow and approval is recommended. chard K. Kuenkler, P.E. G:\ENGINEER\RKK\MEMOS\449.doc Attachment ORDINANCE NO. 2001- ORDINANCE AMENDING TITLE 10 OF THE VILLAGE OF BUFFALO GROVE MUNICIPAL CODE(DESIGNATION OF NO PARKING ON THOMPSON BOULEVARD) WHEREAS, in order to provide safe and efficient traffic flow at Buffalo Grove Road and Thompson Boulevard, it is necessary to prohibit parking along the involved streets in certain locations. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1: Subsection 106 of Section BG-11-1308, Title 10, Chapter BG-I I of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 106 On the north side and south side of Thompson Boulevard from a point 285 east and west of the centerline of Buffalo Grove Road. Section 2: Any person violating any portion of this Chapter shall be punished according to the provisions of Chapter 1.08 of the Buffalo Grove Municipal Code. Section 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication as provided by law. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2001 APPROVED: , 2001 PUBLISHED: ,2001 APPROVED: Village President ATTEST: Village Clerk \\WIN2KPW\GROUP\ENGINEER\ORD\Ord01-2.doc 2 z �k ci W s � � 2 W aw ^ k a oar 3AONO 07VJJne Z � x� m Z O � k Z� k w � o H 00 W � 2 W Board Agenda Item Submittal XI-B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: Resolution No. Authorizing the Opening of a New Corporate Checking Account at the First Midwest Bank, N.A. Buffalo Grove,for the Section 125 Flexible Spending Account Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 06/27/2001 07/02/2001 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached, please find a Corporate Banking Resolution for consideration by the Village President and Board of Trustees . This resolution authorizes staff to establish a corporate checking account, at the First Midwest Bank, for the Section 125 Flexible Spending Account. This resolution is required to open and manage the account . Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files �I bankord2.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: To: William R. Balling From: Scott D. Anderson CC: William H. Brimm Date: 06/27/01 Re: Corporate Checking Account Attached, please find a, • Corporate Banking Resolution for consideration by the Village President and Board of Trustees. This resolution authorizes staff to establish a corporate checking account, at the First Midwest Bank, for the Section 125 Flexible Spending Account. This resolution is required to open and manage the account. All employees who participate in this program will have their bi- weekly payroll deduction deposited into this account. As eligible medical and/or dependant care expenses occur, Gallagher Benefit Services, as the program's third party administrator, will issue reimbursement checks from this account. The checking account activity statement will be reconciled by village staff against both the statements received from Gallagher Benefit Services and program records accounted for within the finance department. FIRST MIDWEST BANK,NATIONAL ASSOCIATION I��it Firs Midwest Bann UNINCORPORATED ASSOCIATION/ORGANIZATION RESOLUTIONS 71Oot t q(q 0 NAME OF ASSOCIATION OR ORGANIZATION ACCOUNT NUMBER TO FIRST MIDWEST BANK, NATIONAL ASSOCIATION: DATE: 30L V do hereby certify that I am the duly elected, qualified and acting V==A.C,'r G' �L� secretary of this unincorporated association's/organization's records and the following is a true and correct copy of certain resolutions duly adopted at a meeting of the Board of Directors or members thereof convened and held in accordance with law and the by-laws of this association/organization on the day of �1,JL :0 , and that such resolutions have not been amended nor rescinded and are now in full force and effect: 1. DEPOSIT AUTHORITY. Be It Resolved,that First Midwest Bank,National Association("Bank")is designated a depositon in which the funds of this association/organization may be deposited, and that the officers, employees or agents of this association/organization are hereby authorized to open and maintain an account or accounts with the Bank,and that the officers,employees or agents of this association/organization,and each of them, are hereby authorized to endorse, in the name of this association/organization, for the purpose of deposit and collection in and with the Bank,checks,drafts, notes and other like obligations and that endorsements for deposit and collection may be by the written or stamped endorsements of this association/organization without designation of the party making the endorsements; it is being understood and agreed that on all such items deposited, all prior endorsements are guaranteed by this association/organization whether or not an express guaranty is incorporated in such endorsements. 2. WITHDRAWAL AUTHORITY. Be It Further Resolved, that'F.A roTr JArnwraxA,4r - r 2humn mr) 7L.ar S-ern—/+►1; VX ,s tA.G.�a r rW -b... '�►� r�►c �i`.a[,- Nt A.Jec �� M/-L ... Zax-� 'kL"�-&A MA. eR tr'a Xc-r ^-`DiA.�Aw (�51..�T. a�aac�!'R t1F l=s...s.rct. ��-+A�.a,. 'u.s+M1. a:�� T �l.JS4'S MLE-3 MA•+G.aaJ ta: (Name(s)and/or title(s)of person(s)authorized to sign checks,drafts or orde ;indicate in what manner the above-named person(s)are to sign--singly. any two,jointly,etc.) _f=tlUL-_ - a+e4WWV%V V.P. Pk&"-J - ClazMa - of this association/organization (is) (are) authorized to sign any and all checks, drafts, and orders, including orders or directions in informal or letter form, against any funds or accounts at any time standing to the credit of this association/organization with the Bank, and that the Bank is authorized to honor any and all checks, drafts and orders so signed, including those drawn to the individual order of any such person or persons signing the same, without further inquiry or regard to the authority of said person or persons or the use of the checks, drafts or orders, or the proceeds thereof. 3. FACSIMILE AUTHORITY. Be It Further Resolved,that the Bank as a designated depository of this association/organization be and it (including its correspondent banks) is hereby requested, authorized and directed to honor checks, drafts and other orders for payment of money drawn in the association/organization's name, including those drawn to the individual order of any person or persons whose name or names appear thereon as signer or signers thereof, when bearing or purporting to bear the facsimile signature(s)of (Name(s)and/or title(s)of person(s)authorized to facsimile use;indicate in what manner the above-named person(s)are to sign--singly. any two. jointly,etc.) (2/96) of this association/organization and the Bank shall be entitled to honor, and to charge the account of this association/organization for, such checks, drafts or other orders for the payment of money, regardless of by whom or b. what means the actual or purported facsimile signature or signatures thereon may have been affixed thereto, if suc:: signature or signatures resemble the facsimile specimens of such signature(s) certified to or filed with the Bank or or, behalf of this association/organization. 4. TRANSFER AUTHORITY. Be It Further Resolved, that ' asry a►..o a•.— R' �'+^•'''��' �^` "`r '7t JQ'Z -7- A,..o (Name(s)and/or title(s)of person(s)authorized to make money transfers;indicate in what manner the above-named person(s)are to sign--singly,am two,jointly,etc.) of this association/organization (is) (are) authorized from time to time to designate in writing to the Bank those officers. employees and other agents of this association/drganization authorized to issue written,facsimile, telephonic, electronic or oral instructions with respect to the transfer of funds of this association/organization on deposit with the Bank (or otherwise transferable by the Bank), by wire or otherwise, without any written order for the payment of money being issued with respect to such transfer, and, for and on behalf of this association/organization, to enter into such agreements with the Bank with respect to any such transfer(s) as such officer(s) in(his)(her) (their)sole discretion deems advisable. 5. SIGNATORY CHANGE AUTHORITY. Be It Further Resolved, that T M14 2a� nC ZA"^-^• (Name(s)and/or title(s)of person(s)authorized to change authorized signatories;indicate in what manner the above-named person(s)are to sign-- singly,any two,jointly,etc.) of this association/organization(is)(are)authorized in writing to delete from or add to the officer(s)or person(s)hereinafter designated to sign checks, drafts, orders or authorizations on behalf of the association/organization. 6. TRADENAME AUT ORITY. Be It Further Resolved, that this association/organization may open account(s) designated as (FILL IN TRADE NAME) which is merely an assumed name and style used by the association/organization and is not a separate entity. and the use of such assumed name on checks drawn upon the Bank or with respect to deposit in such account is merely for the convenience of this association/organization, and all actions taken by this association/organization under such assumed name are and shall be the actions of this association/organization. 7. ADDITIONAL RESOLUTIONS. Be It Further Resolved, that (Name(s)and/or title(s)of person(s)authorized to do acts described below;indicate in what manner the above-named person(s)are to sign--singly. any two,jointly,etc.) of this association/organization(is)(are)authorized for and on behalf of this association/organization: a. to open additional account or accounts with the Bank on behalf of this association/organization: b. to identify, approve and/or guarantee the endorsement of any payee or endorser of any checks. drafts, or orders for the payment of money drawn by this association/organization on the Bank or any other bank. C. to waive presentment, demand, protest and/or notice of dishonor or protest and to give instructions in regard to the handling or delivery of any negotiable or non-negotiable papers or documents involved in any of said transactions. and d. the Bank shall not be, in any manner whatsoever, responsible for or required to see to the application of any of the funds of this association/organization deposited with it,checked or ordered out or borrowed from it.or secured -2- (2/96) by the discount of notes and other obligations to it as hereinafter provided, and all such transactions shall t conclusively presumed to be legally binding upon this association/organization. 8. AGREEMENT AUTHORIZATION. Be It Further Resolved, in order to induce the Bank to act pursuant to the foregoin resolutions, this association/organization hereby agrees as follows: a. all of the foregoing resolutions shall continue in force until revoked or modified by written notice, actuall: received by the Bank, setting forth a certified resolution to that effect stated to have been duly adopted by the Board of Directors or members of this association/organization,and signed by one purporting to be the Secretary or an Assistant Secretary of this association/organization; provided,howeYe1, that any such notice shall not bz effective as to any exercise of powers prior to the actual receipt thereof or as to any checks or other orders o: instruments for the payment of money or the withdrawal of funds,dated on or prior to the actual receipt of suct notice,but presented to the Bank after receipt of such notice,and the Bank is hereby authorized to rely upon the last communication received by it, so authenticated, as to any resolution of this association/organization or a< to.the persons who may be officers dr'signatories of this association/organization,or as to their respective specimer signatures and/or as to any other association/organization matters, and the Bank shall be held harmless in su& reliance,even though such resolution may have been changed or rescinded; b. the Bank need not recognize a claim of authority to order the payment or delivery of any funds or other proper} standing on its books to the credit of, or held by it for the account of, this association/organization, which conflicts with a claim of authority of which the Bank had prior notice,unless the person asserting such subsequent claim shall procure an appropriate restraining order, injunction or other appropriate process against the Bank from a court of competent jurisdiction in the United States requiring the Bank so to act, or in lieu thereof, with the consent of the Bank, shall deliver to the Bank, in form and with sureties acceptable to the Bank, a bond indemnifying said Bank for any and all liability,loss,damage costs and expenses(including reasonable attome%s' and paralegals' fees and court costs) on account of any action by the Bank pursuant to such subsequent claim or on account of the dishonor of any check or other order of any person asserting the claim of which the Bank already had notice at the time the subsequent conflicting claim asserted by the person furnishing such bond: C. to indemnify the Bank and save it free and harmless from any and all claims, demands, expenses (including reasonable attorneys' and paralegals' fees and court costs), losses or damages it may suffer resulting from or growing out of or in connection with any act taken by the Bank as a result of, or its failure to act under any or all the foregoing resolutions,or its failure not to conform in all respects to the authorizations specified hereunder: d. to indemnify the Bank and save it free and harmless from any and all claims, demands, expenses (including reasonable attorneys' and paralegals' fees and court costs), losses or damages it may suffer resulting from or growing out of acceptance by the Bank of a request to transfer funds from any individual(s) named or listed herein or from the refusal by the Bank to honor any request received which does not in all respects conform to the authorization specified hereunder with respect to the individual(s) making such request: e. to be bound by the Bank's Business Account Agreement and Disclosure, as amended from time to time, rules and regulations and governmental regulations which, from time to time govern checking and savings accounts: and f. the Bank shall not be liable in any manner whatsoever for any miscarriage, mistake, delay. misfeasance or nonfeasance on the part of any agent or agency selected by the Bank in connection with any matter relating to these resolutions, and the Bank is hereby released and discharged from any and all liability for any loss or damage caused or occasioned by any act or thing beyond the immediate direct control of the Bank in connection with the services provided hereunder. Each of the foregoing resolutions shall also apply in full to any account, transaction or property at or with any facilit} or facilities or branch or branches of the Bank or bank affiliate of the Bank. 34— FEDERAL EMPLOYEE ID NUMBER NAME OF ASSOCIATION/ORGANIZATION ATTEST: BY: ITS: SECRETARY _3_ (2/96) 9. INCUMBENCY CERTIFICATE. The persons named below are the duly elected and qualified incumbents of the respecti• offices of the association/organization set forth below, opposite their respective names, and have held such offices all times from 1, aOn1, to and including the date this Certificate is executed, and th.. the signature set forth below opposite their respective names are their genuine signatures: TITLE NAME SIGNATURE V'X"' PRESIDENT ,E/uro r fLl�RrSr=-r..-t V M�nSiZ �asr '•�-tlacv�lt �-�-,r �. �o=rLasn TREASURER ASST.TREASURER - IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the seal of the said association/organization. this day of {SEAL} SECRETARY THE UNDERSIGNED,being the duly elected and duly qualified &L- ;4 of the association/organization. hereby certifies that !S=9-An=...% is the duly elected and duly qualified secretary of the association/organization;the signature appearing above his name is his genuine signature; and he has held such office at all times Ance RECEIVED• BY: FMB EMPLOYEE'S NAME INDEPENDENT FORMS SERVICES.INC.4•642.201 -4- (2/96) Board Agenda Item Submittal XI-c Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Bid-FY01-02 Sewer Television Inspection Program Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/22/2001 07/02/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In accordance with the approved budget, I would request that the Village Board authorize bidding for the FY01-02 Sewer Television Inspection Program at their next regular meeting scheduled for Monday, July 2, 2001. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files bid01.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: June 21, 2001 SUBJECT: Authorization to Bid FY01-02 Sewer Television Inspection Program In accordance with the approved budget, I would request that the Village Board authorize bidding for the FY01-02 Sewer Television Inspection Program at their next regular meeting scheduled for Monday, July 2, 2001. If you have any questions concerning this matter,please let me know. re g I P. oysen, P. G:\PWDIRGRP\LHC\SEWER\06211 wrb.doc NOTICE TO BIDDERS The Village of Buffalo Grove will be accepting bids for the Proposed Sanitary and Storm Sewer Televising for the Year 2001. Bids will be received until 10:00 a.m. on at which time they will be publicly opened and read. They should be sealed and marked I "Proposed Sanitary and Storm Sewer Televising for the Year 2001" and be delivered to the i i I Village Clerk at 50 Raupp Boulevard, Buffalo Grove, Illinois 60089. Detailed specifications are available at the Department of Public Works, Engineering Division, 51 Raupp Boulevard, i Buffalo Grove, Illinois, 60089. Phone: (847) 459-2523. i i Janet M. Sirabian Village Clerk i I i I i I B-1 Board Agenda Item Submittal XI-D Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Waive Bids and Award Contract For Portable Facilities for Buffalo Grove Days Event. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/22/2001 07/02/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $10,766 Additional Notes regarding Expenditures: This action is covered in the budget. Staff estimates the impact of this action to be$10,766.00 Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In preparing for the annual Buffalo Grove Days Event, we have requested proposals from three vendors to provide portable toilet facilities for this years event. The last four years Hygo-Port, Inc. has provided this service and we have received many compliments from residents related to the unique portable toilet facilities and the service they provide. Mr. Mark Moran representing Hygo-Port, Inc. informed me that the cost will remain the same as last year, $10, 765.00. Staff requested proposals from Blue Boy and John Spot Portable Toilets. These vendors can provide the same number of units and services, but they cannot provide the same self-contained portable unit and on site attendants during the event. Hygo-Port, Inc. $10,765.00 Lyons, IL. Blue Boy $ 7,805.00 Lincolnshire, IL. John Spot Portable Toilets $ 5,430.00 Joliet, IL. Staff recommends to waive the sealed bid process and authorize the Village Manager to execute a contract for portable facilities for Buffalo Grove Days with Hygo-Port Inc. for a contract cost not to exceed $10,765.00. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files to i lets.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: FROM : Judson Word Processing FAX NO. : 7083521288 Jun. 13 2001 03:06PM P1 HYGO-PORT CONTRACT TO: Ray Rigsby SERVICE AGREEMENT VIA FAX 847-537-5845 .Agreement made this 13th day of June, 2001, by and between HYGO-PORT and Village of Buffalo Grove (Ray Rigsby) (hereinafter called "client"). Whereas,Hygo-Port maintains a rental service providing Hygo-Port Portable Sanitation System on an individual and group basis to Parties, Fests, Sporting Events, Municipalities and others. Whereas, Hygo-Port maintains and supplies material and sanitation service to entities who engage in the rental of Hygo-Port Portable Sanitation Systems. Whereas, Client desires Hygo-Port to supply such rental and related services at the event commonly known as Buffalo Grove Fest. Whereas, Hygo-Port will- 1. Deliver forty (40) Hygo-Ports, four (4) hand-wash stations, six (6) extra-large Hygo-Ports with ramp, and two (2) baby stations to Buffalo Grove Fest grounds, on August 28, 2001, for use on August 30 & 31, September 1, 2, & 3, 2001. 2. Ensure Hygo-Ports are sanitized, charged, properly supplied, and in good working condition. 3. Perform waste removal in accordance with state, county, and local ordinance. 4. Pick up Hygo-Ports on September 4, 2001. 5. Hygo-Port shall provide service attendant(s) for sanitation needs and material restocking on rentals of fen or more. Hygo-Port will perform all services required hereunder, except when prevented by an act of God, accident, or other circumstances beyond its control. Charges include on-tank per-day vacuuming services, all supplies (toilet paper, etc.), delivery and pick up, and service attendants. TOTAL CONTRACT PRICE: $10,765-00 CONTRACT PERIOD: August 28 to September 4, 2001 PAYMENT TERMS: Payment due by September 25, 2001- ACCEPTANCE: BY: DATE: BY: � � DATE: (HYGC>-P0R`T)_ 06/13/2001 WED 15:58 [TX/RX NO 68521 . ✓wwo «r'rurWWWW:WOr.4Vl.'.. "ul.wJwm'attTlFFfrtllFfrtl r'tt hum M4flrpf J� lf6tlT rtG#IFpGrtmarrurva aalo PJ6�ewu rtmrddtrt fNNJm Cf�f UWN4f4fQ[f ,mfJiArt rFf6mvmvmvmvmRA uW�,rxo.od iii iiii'a JUN-19-01 02 : 14 PM FAN 847 634 7343 P. 01 BLUE BOY PORTABLE TOI ]LETS FACSIMILE TRANSMITTAL SHEET T4: � FROM. t�CK �_ LEE ANN DOETSCH Sal 1742 DATE: —^-�--- - _ JuNJl I foul COMPANY: BUFFALO GROVB PARK DlST TOTAL NO.OF PAGES INCLUDING COVER: —PHONE ! NI)Jy{Iyl;k; —TM'"� — yhN17RR'a xppRRRNrE N�iMNNR: ~ _ 439,2343 EVENT Yl'>oRRIIFERBNCE NUMI9F.ti: ❑URGENT ®FOR RF.VIp.W ❑pLE+ASF.('0MMFiNT ❑I'I.F.ASL lIT;PI.Y FI•F.A5L'RE•CY(:I.F,. NOTES/COMMl3N'1'S: THAN: YOU FOR YOUR INrl'FRI.,.SI' 1N BLUE BOY PORTABLF. TOILETS. FOLLOWING IS A QUO'I'L FORT 1F [iUf' A1.0 GRQVF DAYS AI10 29,iT'—SI;PT 3'lL". 40 STAND,ARD UNITS @$78.50 PER UNIT 4 l'OR I'A.LL7 HANDWASI•I ST'N1'IUNS c7$130.00 MR SINK 00 6 RANDICAP A('CF.SSlBl.I UNITS c,$V7.50 PER UNIT 2'1 S• O o MAN&T;'R.UCr a@$65.o0 PLR 11oUx. % No l-fitc. 26040 . 04:�, DE-LR E:RS'/ PICK-C.T1'CHARCiF c�1i $3(K)AO Sob • mo _ NN"L' D(7 I1AVE Tf FF,, UNITS AX/AII,ABLP, A'I"I'HIS TIM.K. 110WL'VIl� WE DO SI'.I,i., ()UT (QUICKLY SO WE ASK THAT YOU 111.ACE, YOUR ()RD1?R AS SOON AS FUSSII3I.F t gQ. d d SINCERFLY* e, "n-o I.1y F-',ANN DOETS01 P.O. BOX 996 • LIN(7.Ql,NSfilRE, ILIANC)IS 6(1069 <947) 634- 7345 • nAX: +f (847) 6344.143 u doaw � ww✓wswr a�mo-w.w.w«www aura r r rw N.r.aw ..r r r u r r v r ww ,, ,. 06/19/2001 15:45 FAX 6309668847 JOHN SPOT 002 JOHN SPOT A Division of A lied Waste Industries PORTABLE SERVICES SPECIAL EVENTS SERVICE CONTRACT FOR PORTABLE RESTROOMS BILLING NAME jj EVENT NAME& LOCATION V l t L ". (0� Ud�`�G�_4 c� (haVt . q 4,(.. Y 7 537 l� 51 -2- JOHN SPOT PROPOSES THE FOLLOWING NUMBER OF PORTABLE RESTROOMS AT THE DESIGNATED PRICE FOR THE ABOVE SPECIAL EVENT,IN ACCORDANCE WITH THE TERMS AND CONDITIONS BELOW CONSISTENT WITH ME PORTABLE SANITATION ASSOCIATION GUIDELINES REGULAR: 40 HANDICAP: (.0 ELITE: NSA HAND-WASH SINKS: L� BABY CHANGING STATION: cp DATES OF EVENT: DELI V.ERYDATE: Any .1y,kvl PICK-UP DATE: SPECIAL CLEANS ON ALL EQUIPMENT WILL BE DONE ON cc V TOTAL PRICE: s 0 6 C) TERMS:NET 30 COMMENTS: THE LESSEE AGREES TO USE SAID UNITS IN A CAREFUL AND PRUDENT MANNER. THE LESSEE ALSO AGREES, TO THE BEST OF HIS ABILITY, TO INSTR UCT ALL WATCHMAN, POLICE,AND/OR ACTS OF RESPONSIBLE PERSONS TO PROTECT SAID UNITS FROM THEFT,DAMAGE ANDIOR ACTS OF VANDALISM, IF CANCELLED IN LESS THAN5 DAYS,A S%HANDLING CHARGE WILL APPLY. IFLESS THAN24 HOURS CANCELLATIONNOTICE, .4 30%HANDLING CHARGE WTLL APPLY_ CONTRACTACCEPTLD BY.' DMA TE: SPECIAL EVENTS :OORDI w"A TOR: 1565 Aurora Avenue Lane • Aurora, Illinois 60504 • Phone 630-896-5133 • 800-466.1602 • Fax 630-966-8847 Board Agenda Item Submittal XI-E Requested By: Dick Kuenkler Entered By: Debra J Wisniewski-PW Agenda Item Title: Approval of Culver's Restaurant Development Improvement Agreement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/19/2001 07/02/2001 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. As you requested, an engineering review of the plans and specifications for the above-mentioned development has been performed. In the course of this review, we have met with the Developer's engineer to discuss and resolve necessary changes and corrections. As a result of these meetings, an agreement has been reached as to what is to be provided in the way of utility systems, street lighting, drainage and site grading, etc. Engineering approval of this project is recommended subject to the following conditions: 1. Village Board approval of the attached Development Improvement Agreement. 2. Receipt of the project's financial security in the amount of$240,517.30, in form acceptable to the Village Attorney. 3. Receipt of the IDOT Highway Right-of-Way Construction permit. 4. Receipt and approval of the Declaration of Covenants. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Culver's.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Form Prepared: 4/10/86 CULVER'S Revised: 1/04/01 Development Name DEVELOPMENT IMPROVEMENT AGREEMENT THIS AGREEMENT, made and entered into as of this day of , 2001, by and between the VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois, (hereinafter called "Village") and KMW Development (hereinafter called "Developer") . WITNESSETH: WHEREAS, in compliance with the Village's Development Ordinance and pursuant to the Planned Unit Development Ordinances 2000-71 (Annexation Agreement or PUD Ordinance or Agreement) dated 12/4/00 , Developer has submitted to the Village a Plat of Subdivision designated as Exhibit "A", attached hereto, which Subdivision Plat has been approved by the Plan Commission of the Village, and, Developer desires to improve the real property described in said Subdivision Plat; and, WHEREAS, the Village is willing to approve said Subdivision Plat, provided that this Agreement is executed to insure the completion of certain site improvements, as a condition precedent to the issuance of building permits for any buildings to be constructed on the property. NOW, THEREFORE, it is mutually agreed as follows: 1. Developer shall furnish, or cause to be furnished, at their own cost and expense, all the necessary material, labor, and equipment to complete the improvements listed on Exhibit "B" attached hereto, and all other site improvements not specifically set forth, which are required by applicable ordinances or agreements, all in a good and workmanlike manner and in accordance with all pertinent ordinances and regulations of the Village and in accordance with the plans and specifications, dated 2/23/01 , shown on Exhibit "C" attached hereto, including any subsequent revisions requested by the Developer and approved in writing by the Village pursuant to the Village's Development Ordinance, which Exhibit has been prepared by Pearson, Brown & Associates, Inc. who are registered professional engineers and Exhibit "D", attached hereto consisting of the Landscaping Plan and as approved by the Village. All utility lines and services to be installed in the street shall be installed prior to paving. 2. Attached hereto as Exhibit "E" is a complete cost estimate for the construction of the improvements described in Exhibit "B" hereto. Upon the execution of this Agreement and prior to the recordation of the Plat of Subdivision, the Developer shall deposit a Netter of Credit, or other security, acceptable to and in a form and substance approved by the Village as further described in Paragraph 9 herein. The Letter of Credit, or other security shall originally be in the amount of $ 240,517.30 3. All work shall be subject to inspection by and the approval of the Village Engineer. It is agreed that the contractors who are engaged to construct the improvements described in Paragraph 1 hereof are to be approved by the Village Engineer and that such approval will not be unreasonably withheld. 4. The Developer has paid the Village a Review and Inspection Fee, as required by Ordinance. It is understood that said fee is based on the amount of the contracts or cost estimate for those items listed in Exhibit "B". 5. Prior to the time the Developer or any of its contractors begin any of the work provided for herein, the Developer, and/or its contractors shall furnish the Village with evidence of insurance covering 2 their employees in such amounts and coverage as is acceptable to the Village. In addition, by its execution of this Agreement, the Developer agrees to protect, indemnify, save and hold harmless, and defend the Village of Buffalo Grove and its employees, officials, and agents, against any and all claims, costs, causes, actions, and expenses, including but not limited to attorney's fees incurred by reason of a lawsuit or claim for damages or compensation arising in favor of any person, corporation or other entity, including the employees or officers or independent contractors or sub-contractors of the Developer or the Village, on account of personal injuries or death, or damages to property occurring, growing out of, incident to, or resulting directly or indirectly, from the performance of work by the Developer, independent contractors or sub- contractors or their officers, agents, or employees. The Developer shall have no liability or damages for the costs incident thereto caused by the sole negligence of the Village. This hold harmless shall be applicable to any actions of the Developer, independent contractor, or sub-contractor prior to the date of this Agreement if such prior actions were approved by the Village. 6. The Developer shall cause said improvements herein described to be completed within twenty-four (24) months following the approval of the Plat as shown in Exhibit "A" by the President and Board of Trustees, except Public Parks and Detention Areas which shall be completed within twelve (12) months, and except any improvements for which specified time limits are noted on the approved plans, Exhibit "C" which shall be completed within the specified time limits shown on the plans. If work is not completed within the time prescribed herein, the Village shall have the right to call upon the Letter of Credit, or other security, in accordance with its terms, for the purpose of completing the site improvements. Upon completion of the improvements herein provided for, as 3 evidenced by the certificate or certificates of the Village President and Board of Trustees, the Village shall be deemed to have accepted said improvements, and thereupon, the Letter of Credit, or other security, shall automatically be reduced to serve as security for the obligations of the Developer as set forth in Paragraph 7 hereof. The Developer shall cause its consulting engineers to correct drawings to show work as actually constructed and said engineers shall turn over high quality mylar reproducible copies thereof to the Village to become the Village's property prior to acceptance of the improvements by the President and Board of Trustees. 7. The Developer for a period of one year beyond formal acceptance by the Village of any improvement described in Exhibit "B" hereof, shall be responsible for maintenance repairs and corrections to such improvements which may be required due to failures or on account of faulty construction or due to the developers and/or contractors negligence. The obligation of the Developer hereunder shall be secured by the Letter of Credit, or other security as further described in Paragraph 9 hereof. 8. It is agreed that no building permit shall be granted by any official for the construction of any structure until required utility facilities (to include, but not by way of limitation, sanitary sewer, water and storm sewer systems) have been installed and made ready to service the individual lots concerned; and that roadways (to include curbs) providing access to the subject lot or lots have, been completely constructed except for the designed surface course. It is understood and agreed that building permits may be granted for buildings on specific lots to which utility facilities have been installed and made ready for service and to which roadways have been constructed as described above, notwithstanding the fact that all improvements within the Development may not be completed. 4 9.A. The obligations of the Developer hereunder as to the deposit of security for the completion of improvements (Exhibit "B" hereof) and the one year maintenance of said improvements after acceptance by the Village (Paragraph 7) shall be satisfied upon delivery to the Village of a Letter of Credit, or other security, issued by in favor of the Village in a form acceptable to the Village. The Letter of Credit or other form of security shall be made subject to this Agreement. B. In addition to the terms, conditions, and covenants of the Letter of Credit, or other security, the Village hereby agrees to draw funds or to call said performance guarantee under such security solely for the purpose of payment for labor and materials supplied or to be supplied, by engineers, contractors, or subcontractors, to, or for the benefit of Culver's , or the Village, as the case may be, under the provisions of this Agreement and the said improvements for which payment is being made shall have been completed, or will be completed, in substantial accordance with the plans and specifications described herein. C. The Village further hereby agrees that to the extent that the Developer causes the commitments of this Agreement to be completed, the outstanding liability of the issuer of the Letter of Credit, or other security, under said security, shall during the course of construction of the improvements, approximate the cost of completing all improvements and paying unpaid contract balances for the completion of the improvements referred to in this Agreement. Until all required tests have been submitted and approved by the Village for each of the construction elements including, but not limited to, earthwork, street pavements, parking area pavements, sanitary sewers and watermains, a minimum of that portion of the surety for each element shall be subject to complete retention. All improvements are 5 subject to a minimum fifteen (15%1 percent retention until final acceptance by the Village. D. In order to guarantee and warranty the obligations of paragraph 7 herein, an amount equal to fifteen (15%) percent of the total amount of the Letter of Credit, or other security, or an amount equal to fifteen (15%) percent of the cost estimate of the individual improvement (s) shall be retained in the Letter of Credit, or other security for a period of one year beyond formal acceptance by the Village of the improvement (s) . E. As a portion of the security amount specified in Paragraph 2, the Developer shall maintain a cash deposit with the Village Clerk in the amount of Five Thousand :�ollars ($ 5,000.00--------) . If roads are not maintained with a smooth and firm surface reasonably adequate for access of emergency vehicles such as fire trucks and ambulances, or if any condition develops which is deemed a danger to public health or safety by the Village of Buffalo Grove due to the actions of the Developer or his failure to act; and after written notice of this condition, the Developer fails to imme: iately remedy t:.e condition; then the Village may take action to remedy the situation and charge any expenses which results from the action to remedy the situation to the cash deposit. Upon notification that the cash deposit has been drawn upon, the Developer shall immediately deposit sufficient funds to maintain the deposit in the amount of Five Thousand Dollars ($ 5, 000.00-------) . If the Developer has not made the additional deposit required to maintain the total cash deposit in the amount of _ Five Thousand Dollars ($ 5, 000.00---------) within three (3) days from the date he received notice that such additional deposit was required, it is agreed that the Village may issue a Stop Work Order or also may revoke all permits which the Developer had been granted. This cash deposit shall continue to be maintained until the maintenance 6 guarantee period has lapsed. The deposit may be drawn upon by the Village if the conditions of this Agreement, except in cases of danger to public health and safety as determined by the Village in which case the deposit may be drawn upon immediately following notice to the Developer and his failure to immediately remedy the situation. After termination of the one year maintenance period and upon receipt by the Village Clerk of a written request for release of the deposit, the Village will either notify the Developer that the improvements are not in a proper condition for final release of the deposit, or shall release the deposit within fifteen (15) days. F. In addition to the terms, covenants, and conditions of the Letter of Credit, or other security, the Developer hereby agrees that no reduction shall occur in the outstanding liability of the issuer thereunder, except on the written approval of the Village; however, in all events, the Village shall permit such Letter of Credit, or other security, to expire, either by its terms, or by return of such Letter of Credit, or other security to the Developer, upon the expiration of one (1) year from the acceptance of the improvements referred to herein by the Village. To the extent that the provisions of Paragraph 9 herein, and of the Letter of Credit, or other security, permit the Village to draw funds under such Letter of Credit, or other security, the Village hereby agrees to reduce the outstanding liability of the issuer of the Letter of Credit, or other security to the extent that funds are disbursed. 10. Any Letter of Credit, or other security shall provide that the issuer thereof shall not cancel or otherwise terminate said security without a written notice being given to the Village between thirty (30) days and forty-five (45) days in advance of termination or cancellation. 11. Developer shall install any additional storm sewers and/or inlets which are required in order to eliminate standing water or conditions of excessive sogginess which may, in the opinion of the Village 7 Engineer, be detrimental to the growth and maintenance of lawn grasses. 12. No occupancy permit shall be issued until all exterior lighting specified on Exhibit "C" is installed and operational. 13. The Developer acknowledges that until final acceptance, he is responsible for providing snow and ice control along any streets within the Development, which are adjacent to occupied properties or necessary to provide access to occupied properties. The Developer agrees to pay the Village an annual fee for providing snow and ice control along these streets. The fee rate shall not exceed the Village's average budgeted snow and ice control cost per mile of Village streets for which this service is provided with a minimum charge being based upon one-half ('/2) mile. It is the Developers responsibility to provide a map of the applicable areas and the fee payment within thirty (30) days of notification of the annual fee rate. If not paid, the fee may be withdrawn by the Village from the cash deposit described in Paragraph 9-E. 14 . The Developer acknowledges that he is responsible for the proper control of weeds, grass, refuse, and junk on all property which he owns within the Village in accordance with Chapter 8.32 of the Buffalo Grove Municipal Code. It is further agreed that the Developer shall continue to be responsible for the proper maintenance of any parcels of property for which the Developer transfers ownership to the Village until such time as the Development's improvements are accepted by the Village in writing in accordance with the provisions of this agreement. If the Developer fails to perform his maintenance responsibilities established in either this paragraph or Chapter 8.32, the Village may provide a written notice to the Developer of the improper maintenance condition. If proper maintenance is not completed within ten (10) days after the Developer is provided this notice, the Village may perform the maintenance and deduct the costs of the maintenance from the 8 cash deposit described in Paragraph 9. 15. The Developer agrees that no improvements constructed in conjunction with this project are sized or located in such a way as to warrant any recapture payment to the Developer pursuant to any applicable previous agreements. 16. This Agreement and the obligations contained herein are in addition to, and not in limitation of, all other agreements between the Parties hereto including, without limitation, the Planned Unit Development Ordinances 2000-71 (Annexation Agreement or PUD Ordinance) dated 12/4/00 and the obligations contained therein. 17. Paragraph(s) N/A are attached hereto and made a part hereof. IN WITNESS WHEREOF, the Village has caused this Agreement to be executed as has the Developer, all as of the date first above written. VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation By DEVELOPER - KMW DEVELOPMENT By 9 CULVER'S (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT A The Plat of Subdivision prepared by Cowhey, Gudmundson & Leder, Ltd. entitled Belmont Village - Buffalo Grove consisting of 2 sheet (s) last revised 10 CULVER'S (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT B All improvements, both public and private, including earthwork, streets, driveway and parking area pavements, sidewalks, sanitary and storm sewers, watermain, drainage and storm detention facilities, site grading, street lighting, landscaping, survey monuments and benchmarks. 11 CULVER'S (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT C Plans prepared by Pearson, Brown & Associates, Inc. entitled Culver's Restaurant consisting of 7 sheet (s) last revised 5/3/01 (Specifications on plans) . Lighting plan prepared by Rudd Lighting entitled Culver's dated 5/22/01. 12 CULVER'S (Development Name) DEVELOPMENT IMPROVEMENT AGREEMENT EXHIBIT D Landscaping Plan prepared by Kohlfelder Landscaping entitled Culver's Restaurant consisting of 1 sheet (s) last revised 5/14/01 Approved: June 4, 2001 G: \ENGINEER\FORMS\DIA - CULVERS.doc 13 Pearson, Brown & Associates, Inc. JOB No. 00100 DATE: 06/12/01 CULVER'S RESTAURANT - JUd ! 4 BUFFALO GROVE OPINION OF PROBABLE COST Unit Item Quantity Unit Price Amount SANITARY SEWER 12" Sanitary Sewer (PVC SDR 26) 245 I.f. 32.00 7,840.00 6" Sanitary Sewer (PVC SDR 26) 23 I.f. 18.00 414.00 Sanitary Manhole, 4' Diameter 1 each 2,000.00 2,000.00 Sanitary Drop Manhole, 4' Diameter 1 each 2,500.00 2,500.00 Grease Basin 1 each 8,000.00 8,000.00 Connection to Existing Manhole 2 each 1,000.00 2,000.00 Plug Existing Manhole 2 each 250.00 500.00 Abandon Exist. 12" Sanitary Sewer in Place 170 I.f. 10.00 1,700.00 (Fill w/ Flowable Fill) Granular Trench Backfill 260 I.f. 22.00 5,720.00 OPINION OF PROBABLE COST FOR SANITARY SEWER 30,674.00 WATER MAIN 6" Water Main, DIP CL 52 50 I.f. 20.00 1,000.00 2" Type "K" Copper Service 95 I.f. 15.00 1,425.00 Fire Hydrants Incl. Auxiliary Valve 1 each 2,000.00 2,000.00 2" Service Sets(inc. Brass, Tap & Box) 1 each 400.00 400.00 Granular Trench Backfill 140 I.f. 10.00 1,400.00 OPINION OF PROBABLE COST FOR WATERMAIN 6,225.00 141 T Pearson, Brown & Associates, Inc. JOB No. 00100 DATE: 06/12/01 CULVER'S RESTAURANT _ BUFFALO GROVE OPINION OF PROBABLE COST Unit Item Quantity Unit Price Amount ------------ ------ -------- ----------- STORM SEWER 12" Storm Sewer CL IV w/C-361 Joints 465 I.f. 19.50 9,067.50 PVC Roof Drain Leader 30 I.f. 7.00 210.00 4' Storm Manhole (Built Over Exist. Line) 2 each 1,700.00 3,400.00 4 Catch Basin 3 each 1,500.00 4,500.00 2' Inlet (inc. Drain Tile) 3 each 850.00 2,550.00 Granular Trench Backfill 485 I.f. 8.00 3,880.00 OPINION OF PROBABLE COST FOR STORM SEWER 23,607.50 PAVING 2"Bituminous Concrete Surface Course 3,340 S.Y. 4.20 14,028.00 CL I (MS 1700) 2" Bituminous Concrete Binder Course 3,340 S.Y. 3.50 11,690.00 8" CA-6 Aggregate base course 3,340 S.Y. 8.25 27,555.00 B-6.12 Curb & Gutter 1,645 I.f. 11.00 18,095.00 5" PCC Walk with 5" CA-6 Base 490 S.Y. 21.00 10,290.00 8' Bike Path (4" Asphalt) 350 S.Y. 9.00 3,150.00 Parking Lot Striping 1 I.S. 750.00 750.00 Curb Removal & Replacement 55 I.f. 15.00 825.00 Pearson, Brown & Associates, Inc. JOB No. 00100 DATE: 06/12/01 CULVER'S RESTAURANT BUFFALO GROVE OPINION OF PROBABLE COST Unit Item Quantity Unit Price Amount Pavement Removal (Complete) 150 S.Y. 13.00 1,950.00 OPINION OF PROBABLE COST FOR ON-SITE PAVING 88,333.00 GRADING AND EROSION CONTROL Strip, Cut & Fill Building Pads and Parking 1 I.S. 25,000.00 25,000.00 Areas to Subgrade, Fine Grade Parking Areas and Respread Topsoil Silt Fence 850 I.f. 2.65 2,252.50 OPINION OF PROBABLE COST FOR GRADING 27,252.50 Pearson, Brown & Associates, Inc. JOB No. 00100 DATE: 06/12/01 CULVER'S RESTAURANT - BUFFALO GROVE OPINION OF PROBABLE COST Unit Item Quantity Unit Price Amount RECAPITULATION SanitarySewer ............................................................ 30,674.00 WaterMain ............................................................ 6,225.00 Storm Sewer ............................................................ 23,607.50 Paving ............................................................ 88,333.00 Grading and Erosion Control ............................................................ 27,252.50 Landscaping ............................................................ 29,000.00 Construction Engineering ............................................................ 17,609.20 TOTAL OPINION OF PROBABLE COST TOTAL $ 222,701.20 VILLAGE OF BUFFALO GROVE BREAKDOWN Engineering Review & Inspection Fee (3.5%) $ 7,794.54 Bond Amount (108%) $ 240,517.30 Storm Sewer Deposit ($1.00 per L.F.) $ 495.00 Sanitary Sewer Deposit ($1.00 per L.F.) $ 268.00 Pavement Evaluation Fee ($0.15 per S.Y.) $ 501.00 DIA Cash Deposit (1% of Bond Amount ) - $5000 Min. $ 5,000.00 Balance to be Bonded (Bond Amount - Cash Deposit) $ 235,517.30 Board Agenda Item Submittal xII-A Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No. Approving a variation of the Development Ordinance, Section 16.50.080.A.2.b.,concerning the driveway apron width at the Derdiger residence,20817 Horatio Boulevard, Prairie View Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 06/27/2001 07/02/2001 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance approves a variation to allow a driveway apron width greater than the 18-foot standard in the Development Ordinance. Howard and Susan Derdiger request approval for their apron which is 22 feet at the property line. Letter-Sized Legal-Sized Ledger-Sized Attached Files Attached Files Attached Files u . Derdiger_DEVEL ORD Variation 06262001.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 6/27/2001 ORDINANCE NO. 2001 - AN ORDINANCE APPROVING A VARIATION OF THE BUFFALO GROVE DEVELOPMENT ORDINANCE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS Derdiger residence 20817 Horatio Boulevard Prairie View, IL WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in EXHIBIT A ("Property") attached hereto is contiguous to the Village of Buffalo Grove and is zoned R-3 Residential by Lake County; and, WHEREAS, Howard and Susan Derdiger are the Owners of the Property; and, WHEREAS, Owners propose to construct a driveway apron on the Village-owned parkway of Horatio Boulevard adjoining the Property, and said apron will exceed the 18-foot width standard of the Village Development Ordinance for an apron serving a two-car driveway; and, WHEREAS, Owners have petitioned the Village for a variation of the Development Ordinance to allow construction of said driveway apron in the parkway pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Photograph of driveway apron WHEREAS,notice of the public hearing concerning the petition for approval of a variation of the Development Ordinance was given and the public hearing was held by the President and Board of Trustees of the Village; and, 2 WHEREAS, the President and Board of Trustees determined that the conditions for a variation as set forth in Section 16.10.050 of the Development Ordinance have been met and that development of the Property on the terms and conditions herein set forth would be compatible with adjacent properties, would enable the Village to control development of the area and would serve the best interests of the Village. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Development Ordinance and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby adopt a proper,valid and binding ordinance granting a variation of Section 16.50.080.A.2.b. of the Development Ordinance pursuant to EXHIBIT B to allow the construction of a residential driveway apron for a two-car driveway 22 feet wide at the property line adjoining the parkway of Horatio Boulevard and 24 feet wide at the east pavement edge of Horatio Boulevard. Section 3. This Ordinance shall be in effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President 3 EXHIBIT A Legal Description Derdiger residence 20817 Horatio Boulevard Prairie View, IL Lot 12, Block 12 in Horatio Gardens, being a subdivision of part of the south one-half of the northeast one-quarter of Section 33, and part of the northwest one-quarter of Section 34, Township 43 North, Range 11 East, of the Third Principal Meridian, according to the plat recorded thereof recorded July 13, 1927 as Document 302090, in Book"R" of plats,page 86, in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: 20817 Horatio Boulevard, Prairie View, IL r� 6 � cz l u 7� cz o o Q �� cz Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No. Annexing the Nelson property, 16238-16372 W. Highway 22(IL Route 22),annexation with Residential Estate zoning Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 06/27/2001 07/02/2001 Regular Agenda Planning ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other Yes ❑ No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Plat of annexation distributed as 11x17-inch sheet with hardcopy Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The Village Board approved the annexation agreement on May 7, 2001. The plat of annexation has been submitted, and the attached ordinance to annex the property is ready for consideration by the Board. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Location Ma 76.PDF u . ORD_ANNEXING.pdf El EXH_B_plat_of annex.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 6/27/2001 ORDINANCE NO. 2001 - AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF BUFFALO GROVE, ILLINOIS NELSON PROPERTY 16238-16372 W. HIGHWAY 22 (IL ROUTE 22) Property on north side of Illinois Route 22 across from the Powernail property WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, a written petition signed by the owners of record of all of the land in the territory hereinafter described,requesting the annexation of such territory to the Village of Buffalo Grove, has been filed with the Village Clerk of the Village of Buffalo Grove; and, WHEREAS, said territory is not within the corporate limits of any municipality, but is contiguous to the Village of Buffalo Grove; and, WHEREAS, notice of the proposed annexation of such territory has been given to the appropriate authorities; and, WHEREAS, it is in the best interests of the Village of Buffalo Grove that such territory be annexed to the Village of Buffalo Grove. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: 2 Section 1. That the real property legally described in Exhibit A attached hereto be and hereby is annexed to the Village of Buffalo Grove. A true and correct map of said real property is attached hereto and made a part hereof as Exhibit B. Section 2. The Village Clerk of the Village of Buffalo Grove is hereby directed to cause to be filed in the Office of the Recorder of Deeds of Lake County a copy of this Ordinance with an accurate map of the territory annexed. Section 3. This Ordinance shall be in full force and effect on and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President This document was prepared by: Robert E. Pfeil, Village Planner, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 3 EXHIBIT A NELSON PROPERTY 16238-16372 W. HIGHWAY 22 (IL ROUTE 22) Property on north side of Illinois Route 22 across from the Powernail property Lot 2 in Nehmer's Subdivision, being a subdivision of part of the northwest quarter of the northeast quarter of Section 21, Township 43 North, Range 11, East of the Third Principal Meridian according to the plat thereof, recorded April 18, 1957 as document 4947564 in Book 1534 of Records,page 1, in Lake County, Illinois, and also that part of the northwest quarter of the northeast quarter of Section 21, Township 43 North, Range 11, East of the Third Principal Meridian, described as follows: beginning at a point on the north line of said northwest quarter of the northeast quarter, 775.7 feet east of the northwest corner thereof, thence south 525.3 feet to the center of the public road;thence easterly along the centerline of said road, 254.8 feet;thence north to a point on the north line of said northwest quarter of the northeast quarter, 253.8 feet east of the point of beginning; and thence west 253.8 feet to the point of beginning in Lake County, Illinois. SUBJECT PROPERTY COMMON DESCRIPTION: The approximately 5.76-acre tract on the north side of Illinois Route 22 across from the Powernail property. LOCATON MAP Ne son Property 16238 ) 16340 ) 0 16372 W. Hwy 22 a t e y � N co y0 4� LE LN. �2 2 0 0 22 co Cu R LLI <c EL U,Q J J yM NA L Q y RE z y 200 RD yN Lq Lq R4 2�2� �sy t oco L CT 0-36 / 201 530 CTN N� 2 8 301 yy � 2 �4y CD 24 CD W 8-24 10— 6 2440 ro 6 Q N > 2441 00 3 0 C� y 2430 �� 2431FO Iy 2420 �� 2421 0 2410 2421 2440 0� / 2411 2420 2411 C 4✓Y m m > 0. s F C"^ ICE On O o�q W t ®ice -% C �g ud. J3 ma w L R1.h V— p fi R Y ";ado N e w Q O y� N N z �K? s € � > Hxfc � n ..I N 00'12'43'W 461,18 T co m o m d, r as O („ \ f / P0 ¢ I � `:rya n �N UA y a a � l w M ' ai } � o � L k - s- Board Agenda Item Submittal xII-c Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No. Approving zoning in the Residential Estate District for the Nelson property, 16238-16372 W. Highway 22(IL Route 22) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 06/27/2001 07/02/2001 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The attached ordinance approves zoning in the Residential Estate District for the Nelson property. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ORD ZONING.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 6/27/2001 ORDINANCE NO. 2001 - AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS NELSON PROPERTY 16238-16372 W. HIGHWAY 22 (IL ROUTE 22) Property on north side of Illinois Route 22 across from the Powernail property WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, the property legally described in Exhibit A hereto was annexed to the Village of Buffalo Grove by Ordinance No. 2001- pursuant to a written Annexation Agreement dated May 7, 2001 and approved by the Village by Ordinance No. 2001- 28; and, WHEREAS,notice of public hearing for zoning and annexation has been given and a public hearing was held. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The Comprehensive Zoning Ordinance of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as amended is hereby further amended by classifying the property described in Exhibit A hereto into the Residential Estate District. 2 Section 2. Development and use of the property shall be in compliance with the Annexation Agreement dated May 7, 2001 passed and approved pursuant to Ordinance No. 2001- 28. Section 3. This Ordinance shall be in full force and effect on and after its passage and approval according to law. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President Board Agenda Item Submittal xII-D Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No. Approving an Architectural Service Agreement for the Police Headquarters Building Headquarters Building Lower Level Remodeling Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/27/2001 07/02/2001 ❑ Consent Agenda PW Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Ltd.distr. Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $39,900 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Recommendation to Proceed with Proiect In order to proceed with the Police Headquarters Building Improvements, I would request that the bids be waived for the needed professional architectural services and the attached resolution entitled "A Resolution Approving an Architectural Service Agreement for the Police Headquarters Building Lower Level Remodeling Project" be approved by the Village Board's next regular meeting scheduled for Monday, July 2, 2001. This approval would be subject to the Village Attorney's final review for conformance to established Village agreement form. Budget Modification Recommendation The current project cost estimate tabulation, which is attached for reference, along with a copy of the preliminary floor plan modification diagram identifies a total project cost of$413,040.00. This current project cost estimate exceeds the sum of the CIP based FY01-02 project budget of $214,150.00 and unexpended FY00-01 budget carryover of$21,000.00 by $177,890.00. In follow-up to our discussions, Bill Brimm has confirmed that the project funding shortfall can be more than offset by CIP interest earnings. It is recommended to proceed with the project with the supplemental funding as identified by Bill Brimm, since the project is severely needed. The area, which is the primary police officer space in the building, is used frequently on a daily basis and does not lend itself to phasing. The officers will be forced to live out of the trunks of their cars while the locker rooms are down, and training will cease while construction is going on, in addition to many other functions being disturbed and disrupted. The cost factor would also increase if the project were phased. The project would be programmed so that the cash flows would overlap two fiscal years with work probably beginning in February or March 2002. Background on Proiect Purpose and Scope The overall purpose of the Police Department lower level renovations are to provide adequate space for the police personnel in the locker rooms (police staff are running out of lockers and space in the women's locker room, and getting tight in the men's locker room), to enhance security of weapons and personal property during training sessions, and to provide restrooms for the training facility, eliminating the need for guests to use the locker rooms. The project is to expand the locker rooms, utilizing the space of the current workout room. This will allow for an expansion to 80 lockers in the men's room and 40 lockers in the women's room. Move the workout room to the current roll call room. Utilize the current kitchen and first aid room to build restrooms for the training facility. Move the kitchen and vending machines into the lunchroom area. Partition off the north end of the lunchroom area as a breakout room for the training facility and a multi-use room, such as group meetings, conferences, interviews, etc. Address the lack of ventilation in the evidence room. The storage of drugs, alcohol and other evidence items has created a poor environment for the evidence custodians to work in. Adding ventilation to the room should take care of that deficiency. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El 07021 agenda.pdi Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: s k5 $ s ........ ........ . ..................... ........................... .... .___._ — .................. ..................................._..._.......__..._..........__............................_...._........... ..............Y.................................. -�--+ ............................................._.................._........._.. ......_.................................._................................... ............... ............ ......... •� ..... 08 i � ._ _.._.. _...._.. ......__....... .. ........ .. ..._.._._ .�.__.... o lu E . .. ... . . . .... ..... III sail , ] 1 1 .1111 gas g Ci c N L N C N: N C C L L q N N N C C C CL �C c its 0CL N m C C 3 N L N q C w c $ ° c N Gr C 'm 41 T 15 C .� O O 3 C_ _c CO O O C4p N 0 °f pITNNop N �Q) � � CO ��A(VN� N ��+f N O m �$cr y a f�0 N N C to ca N q m V — C N o > O C1 L o O 3 S « m • mU er ow O cr � ; c — � = v g ° m � °` � �$ � � ° haw Z ° E o is E ►° � �- �°- v c — ao ri ri v u) v m s � s c a rs0 0 Im a m $ c o c c V c ai c v c E c aLD = m U- c c a O +• c d U a [Jillm g RESOLUTION NO. 2001- A RESOLUTION APPROVING AN ARCHITECTURAL SERVICE AGREEMENT FOR THE POLICE HEADQUARTERS BUILDING LOWER LEVEL REMODELING PROJECT WHEREAS,the completion of the Police Headquarters Building Lower Level Remodeling Project is desired; and, WHEREAS, architectural services are required in order to proceed with the completion of this project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. The Owner-Architect Agreement for the Buffalo Grove Police Department Lower Level Remodeling Work is hereby approved. Section 2. The Village Manager is authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2001 APPROVED: , 2001 APPROVED: Village President ATTEST: Village Clerk G:\PWDIRGRP\LHC\police\res0l.doc OWNER - ARCHITECT AGREEMENT PREAMBLE This Agreement made as of July 2, 2001 between the Village of Buffalo Grove(hereinafter referred to as the Owner) and Sente & Rubel, Ltd. (hereinafter referred to as the Architect) with offices located at 1955 Raymond Drive, Suite 105, Northbrook, Illinois for the Project generally described as follows: Buffalo Grove Police Department Lower Level Remodeling Work. The project scope includes remodeling of the locker room facilities, lunchroom, quiet room, and workout room. The project will also include providing toilet facilities for the training room and an exhaust fan for the Evidence Room. The Owner and Architect agree as set forth below. ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consist of those services described in this Agreement and include normal architectural, structural, mechanical, plumbing, electrical, and engineering services performed by the Architect, Architect's employees and Architect's consultants. 1.1.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by public authorities having jurisdiction over the Project. The services covered by this Agreement are to be scheduled and provided in order to generally follow the timetable established in Exhibit A entitled "Preliminary Project Schedule." ARTICLE 2 SCOPE OF ARCHITECT'S SERVICES 2.1 SCHEMATIC DESIGN PHASE 2.1.1 The Architect shall review the program, schedule, and Project Budget furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 2.1.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and Project Budget requirements, each in terms of the other, subject to the limitations set forth in Subparagraph 4.2.1. 2.1.3 The Architect shall review with the Owner, the proposed Project improvements; selection of materials, building systems and equipment; and methods of Project delivery. Owner-Architect Agreement - 1 2.1.4 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.1.5 At intervals appropriate to the progress of the Schematic Design Phase and mutually agreeable to the Owner, and Architect, the Architect shall provide schematic design studies for the Owner's review. 2.1.6 Upon completion of the Schematic Design Phase and based on the mutually agreed-upon program, schedule and Project Budget requirements,the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 2.1.7 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current estimated square foot area to be constructed. 2.2 DESIGN DEVELOPMENT PHASE 2.2.1 At intervals mutually agreeable to the Owner and Architect, the Architect shall provide drawings and other documents, which depict the current status of design development for the Owner's review. 2.2.2 Upon completion of the Design Development Phase and based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule, or Project Budget, the Architect shall prepare, for the Owner's review and approval, Design Development Documents consisting of drawings and other documents to establish and describe the size and character of the entire Project as to architectural, structural, mechanical, plumbing, and electrical systems, materials and such other elements as may be appropriate. 2.2.3 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. 2.3 CONSTRUCTION DOCUMENTS PHASE 2.3.1 At intervals mutually agreeable to the Owner and Architect, the Architect shall provide revised Drawings and Specifications for the Owner's review. 2.3.2 Upon completion of the Construction Documents Phase and based on the approved Design Development Documents and any further adjustments authorized by the Owner in the scope or quality of the Project or in the Project Budget, the Architect shall prepare, for review and approval by the Owner, Contract Documents consisting of the Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, Drawings, and Specifications setting forth in detail the requirements for the construction of the Project. 2.3.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 2.3.4 The Architect shall assist the Owner in connection with the Owner's responsibilityfor filing documents required for the approval of governmental authorities having jurisdiction over the Project. Owner-Architect Agreement - 2 2.4 BIDDING PHASE 2.4.1 The Architect, following the Owner's approval of the Contract Documents and of the latest estimate of Construction Cost, shall assist the Owner in obtaining bids. The Architect shall issue Contract Documents to bidders and conduct pre-bid conferences with prospective bidders. The Architect shall respond to questions from bidders and shall issue addenda. The Architect shall provide a bid analysis, recommendation for awarding the Owner Contractor Agreement and assist in preparing the Owner-Contractor Agreement. 2.5 CONSTRUCTION PHASE ADMINISTRATION OF THE OWNER -CONTRACTOR AGREEMENT 2.5.1 The Architect's responsibility to provide services for the Construction Phase under this Agreement commences with the award of the Owner-Contractor Agreement and terminates at the issuance by the Owner of the Contractor's final payment. If the Final Completion Date is exceeded by 120 days or more, through no fault of the Architect, the Owner shall pay the Architect for any additional services necessitated as a result of such delay as provided in Paragraph 10.2. 2.5.2 The Architect shall provide administration of the Owner-Contractor Agreement asset forth below and in the General Conditions unless otherwise provided in this Agreement. 2.5.3 Duties, responsibilities and limitations of authority of the Architect shall not be restricted, modified or extended without written agreement of the Owner and Architect. 2.5.4 The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. 2.5.5 The Architect shall visit the Project Site two(2)times per month to become generally familiar with the progress and quality of the Work completed and to determine in general if the Work is being performed in a manner indicating that the Work, when completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of on-site observations as an architect, the Architect shall keep the Owner informed of the progress and quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work. 2.5.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precaulons and programs in connection with the Work, since these are solely the Contractor's responsibility under the Owner- Contractor Agreement. The Architect shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees. 2.5.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 2.5.8 Communications by and with the Architect's consultants shall be through the Architect. 2.5.9 Based on the Architect's observations and evaluations of the Contractor's Applications for Payment, the Architect shall review and certify the amounts due the Contractor. Owner-Architect Agreement- 3 2.5.10 The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's observations at the Project Site as provided in Subparagraph 2.5.5 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subsequent tests and inspections, to minor deviations from the Contract Documents correctable prior to completion and to specific qualifications expressed by the Architect. The issuance of a Certificate for Payment shall further constitute a representation that the Contractor is entitled to payment in the amount certified. 2.5.11 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences, or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or(4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.5.12 The Architect shall have authority, after notification to and approval of the Owner, to reject Work which does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable for implementation of the intent of the Contract Documents,the Architect will have authority, upon written authorization from the Owner, to require additional inspection or testing of the Work in accordance with the provisions of the Contract Documents,whether or not sich Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons performing portions of the Work. 2.5.13 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptnessas to cause no delay in the Contractor's Work or in construction by the Owner's own forces or of separate contractors,while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. When professional certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, the Architect shall be entitled to rely upon such certification to establish that the materials, systems or equipment will meet the performance criteria required by the Contract Documents. 2.5.14 The Architect shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by the Owner for the Owner's approval and execution in accordance with the Contract Documents. 2.5.15 The Architect, with the Owner's approval, may authorize minor changes in the Work not involving an adjustment in a Contract Sum or an extension of a Contract Time which are consistent with the intent of the Contract Documents. Such changes shall be effected by written order. Owner-Architect Agreement - 4 2.5.16 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of Final Completion. The Architect and Owner shall review and supplement the Contractor's comprehensive punch list of items to be completed or correctal before the Final Completion date. 2.5.17 The Architect shall interpret and make recommendations on matters concerning performance, execution, and progress of the Contractor under the requirements of the Contract Documents on request of the Owner. TheArchitect's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.5.18 Interpretations and recommendations of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and recommendations,the Architect shall endeavorto secure faithful performance by the Contractor and shall not be liable for results of interpretationwr recommendations so rendered in good faith. 2.5.19 The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents and approved by the Owner. 2.5.20 The Architect shall render written recommendations within a reasonable time on all claims, disputes or other matters in question between the Owner and Contractor relating to the execution or progress of the Work as provided in the Contract Documents. 2.5.21 The Architect shall forward to the Owner warranties and similar submittals required by the Contract Documents which have been received from the Contractor. 2.5.22 The Architect shall issue a final Project Certificate for Payment upon compliance with the requirements of the Contract Documents. 2.5.23 The Architect shall prepare Record Drawings, based on the Architects records and information provided by the Contractors, that, to the best of the Architect's knowledge, include all information required by the Village of Buffalo Grove Engineering Division and show all changes made during construction of the Work. The Record Drawings shall be provided to the Owner as Chromaflex, double matte,4 mil, 24"x 36"mylars and in electronic format as AutoCAD R14 drawing (.dwg)files including associated plotter control (.pc2) and font files. A plot(.pit)file for each sheet of the Drawings formatted for a Hewlett Packard DesignJet 755CM plotter shall also be provided. ARTICLE 3 OWNER'S RESPONSIBILITIES 3.1 The Owner shall provide information regarding requirements for the Project. 3.2 The Owner shall establish and update an overall Project Budget, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 3.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 3.4 Prompt written notice shall be given by the Owner to the Architect if the Owner becomes aware of any fault or defect in the Project or errors or omissions in the Contract Documents. Owner-Architect Agreement - 5 ARTICLE 4 CONSTRUCTION COST 4.1 DEFINITIONS 4.1.1 The Construction Cost shall be the final Contract Sum paid by the Owner to the Contractor under the Owner-Contractor Agreement. 4.1.2 Construction Cost does not include the compensation of the Architect and Architect's consultants, the costs of the land, rights-of-way, financing or other costs which are the responsibility of the Owner as provided in this Agreement. 4.2 RESPONSIBILITY FOR CONSTRUCTION COST 4.2.1 Evaluations of the Owner's Project Budget, preliminary estimates of Construction Cost and adjusted estimates of Construction Cost prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. ARTICLE 5 OWNERSHIP AND USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS, AND OTHER DOCUMENTS 5.1 The Drawings, Specifications,and other documents prepared by the Architect for this Project are instruments of the Architect's service through which the Work to be executedby the Contractors is described. Unless otherwise indicated, the Architect shall be deemed the author of the Drawings, Specifications, and other documents and will retain all common law, statutory, and other reserved rights, in addition to the copyright. All copies of the Drawings, Specifications, and other documents prepared by the Architect, except the Owner's record set, shall be returned or suitably accounted for to the Architect, on request, upon completion of the Project. The Drawings, Specifications, and other documents prepared by the Architect, and copies thereof furnished to the Owner, are for use solely with respect to this Project and are not to be used by the Owner on other projects or for additions to this Project outside the scope of the Work without the specific written consent of the Architect, except as provided in Paragraph 5.2. 5.2 The Architect grants a limited license to the Owner for use and reproduction of any and all portions of the Drawings, Specifications, and other documents prepared by the Architect for any purpose associated with the Project or for future modifications to the Project. The Architect assumes no liability for any changes made by the Owner or the Owner's agents to the Drawings, Specifications, and other documents prepared by the Architect. 5.3 Submission or distribution of the Drawings, Specifications, and other documents prepared by the Architect to meet official regulatory requirements or for other purposes in connection with this Project is not to be construed as publication in derogation of the Architect's copyright or other reserved rights. 5.4 The Owner acknowledges that the work represented in the AutoCAD R14 drawing files referred to in Subparagraph 2.5.23 is original work protected by copyright and may not be used by others for any purpose beyond those granted by the limited license described in Paragraph 5.2 without the expressed written consent of the Architect. 6.5 To the fullest extent permitted by law, in the event that the Owner permits the AutoCAD R14 drawing files to be changed or used in any way not expressly permitted by this Agreement (an Owner-Architect Agreement -6 "Unpermitted Use"), then, in the event that any claim is brought by any party whatsoever against the Architect arising out of such Unpermitted Use, the Owner shall pay for all costs of defense of the Architect, and shall pay any and all judgements entered against the Architect arising out of an Unpermitted Use. This provision shall be construed as an insurance provision, and not as an indemnity provision, and shall be primary insurance. ARTICLE 6 TERMINATION, SUSPENSION OR ABANDONMENT 6.1 This Agreement may be terminated by either party upon not less than seven days'written notice should the other party fail to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 6.2 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect in the event that the Project is temporarily or permanently abandoned by the Owner or for the Owner's convenience. ARTICLE 7 INSURANCE 7.1 ARCHITECT'S INSURANCE REQUIREMENTS 7.1.1 The Architect, at its own expense, shall purchase and maintain the following insurance coverage: .1 Commercial Automobile Liability Insurance covering the use of the Architect's respective owned, none-owned, or hired automobiles and other vehicles with limits of not less than: $1,000,000 Combined Single Limit for Bodily Injury including death resulting therefrom and Property Damage. .2 Insurance covering claims under the Worker's Compensation Act and Worker's Occupational Disease Act with limits of not less than: The minimum statutory limit under the Worker's Compensation Act; and $500.000 covering Employer's Liability for Accident and Occupational Disease. .3 Commercial General Liability Insurance protecting the Architect and the Additional Insureds described in Subparagraph 7.1.8 from any claims for damage to property and for bodily injury including death, which may arise from operations under this Agreement, whether such operations be by the Architect or anyone directly or indirectly employed by it. This insurance shall cover all contractual obligations which the Architect has assumed under this Agreement and shall specifically include the indemnification obligations set forth in Subparagraph 7.1.7. .1 This Commercial General Liability Insurance(excluding Automobile Liability) shall include the following coverages and extensions: .1 Premise/Operations; .2 Independent Contractors; .3 Contractual Liability; Owner-Architect Agreement - 7 .4 Personal Injury coverage ABC, including deletion of employee exclusions; and .5 Broad Form Property Damage. .2 The following limit shall apply: $2,000,000 General Aggregate Limit. .4 Umbrella Liability Insurance coverage in the amount of$1.000,000 shall be provided to include excess Automobile Liability, General Liability, and Employer's Liability. .5 Professional Liability Insurance coverage in the amount of$1.000,000 for each claim and $1.000,000 aggregate. 7.1.2 All insurance coverage shall be provided by an insurance company or companies lawfully authorized to do business in the State of Illinois in which the Project is located, having policy holder ratings no lower than "A" and financial ratings no lower than "XII" in theBest's Insurance Guide, latest edition in effect as of the date of this Agreement, and to which the Owner has no reasonable objection. A Certificate of Authority from the Director of the Illinois Department of Insurance (Financial Corporate Regulatory Division, Illinois Department of Insurance, Springfield, IL, 217/782 1757) shall be submitted for each company providing insurance (sample form attached hereto as Exhibit B). 7.1.3 Before proceeding with any work, the Architect shall furnish to the Owner, Certificates of Insurance on standard Acord forms, executed by insurance companies approved by the Owner, to evidence coverage as set forth above and the waiver of subrogation required under Subparagraph 7.1.5. The Architect shall submit these certificates to the Owner. Certificates which deviate from this form or which are incomplete will be returned for resubmission; however, it is understood that failure to inform the Architect of deviations shall not relieve the Architect of its obligations under this Agreement. The Architect shall keep its insurance in full force until all work is completed and accepted by the Owner. All such insurance shall be modifiable or cancelable only on written notice to the Owner from such insurance companies, mailed by Certified Mail to the Owner and other certificate holders not less than sixty (60) days in advance of such modification of cancellation. 7.1.4 Any increase of amounts or type of insurance not described herein which the Owner, Architect, or the Architect's Consultants require for their own protection or on account of statute shall be their own responsibility and at their own expense. Any policy of insurance covering their own machinery, tools, and equipment against loss by physical damage shall include an endorsement providing that the Underwriters waive rights of subrogation against the Additional Insureds. 7.1.5 The Owner waives all rights against the Architect and its Consultants, agents and employees, and the Architect waives all rights against the Owner and its agents and employees,for damages caused by fire or other perils to the extent covered by insurance applicable to the Project, except such rights as they may have to the proceeds of such insurance held by the Owner as Trustee. The Architect agrees that any agreements between it and any Consultant shall provide that the Consultant similarly waive all their rights in favor of everyone enumerated in this Article 7. 7.1.6 Each Certificate of Insurance shall be issued to cover the Owner, its employees, agerls, and officers. 7.1.7 The Architect, at its own expense, shall furnish and maintain insurance coverage which shall defend, indemnify, protect, and save harmless, all and each of the Additional Insureds described in Subparagraph 7.1.8 from and against any and all losses, damages, claims, penalties, expenses Owner-Architect Agreement - 8 (including attorneys'fees), injuries, and liabilities arising out of or in any way related to, or claimed or alleged to arise out of or be in any way related to: .1 The failure or alleged failure of the Architect to perform its work in a safe and proper manner, or so as to comply with all laws, ordinances, and regulations related to health and/or safety referring to or governing such work(such as, though not limited to, the Federal Occupational Safety and Health Act and rules and regulations promulgated under any of the foregoing, and local ordinances relating to the maintenance of danger or warning signals, barriers, lights, and similar safeguards respecting falling materials and in and about all excavations, protruding nails, hoists and/or elevators and/or similar devices, openings, scaffolding, stairways, and other parts of the premises and adjacent areas where the same are required or necessary); or .2 Damage, destruction, or injury of any kind or nature to property, including damage to the Project or other property of the Owner or Additional Insureds, and to property adjoining the Project Site and including all damage from the obstruction of private driveways, streets, and alleys, claimed to be in any way related to this Agreement or the Architect's performance of this Agreement; or .3 Liability imposed or sought to be imposed, by statute or otherwise, because of damage to or destruction of tangible property, caused or occasioned directly or indirectly by the Architect or its agents or employees, in the performance of work under this Agreement, or claimed to have been caused by or through performance by the Architect of its work or to have arisen out of the Architect's work, or to have occurred in connection therewith, or resulting from use by the Architect of any materials, tools, hoists, ladders, implements, appliances, scaffolding ways, works, machinery, or other property of the Owner or any Additional Insureds; or .4 Liability imposed or sought to be imposed, by statute or otherwise, because of bodily injuries, including death at any time resulting therefrom, sustained by any person whatsoever (including any employee of the Architect) while at or on the premises where work under this Agreement is conducted, or elsewhere while engaged in the performance of such work, including but not limited to such injuries as are caused by the sole and/or concurrent negligence of other contractors, subcontractors, or any Consultants, whether attributable to a breach of statutory duty or administrative regulations or otherwise, and such injuries for which liability is imputed to the Owner or any Additional Insureds; or .5 Any lien, claim, demand, or other liability which is asserted by any independent contractor on the Project and which arises, or is claimed to arise, out of any act or omission of the Architect. 7.1.8 The Architect's Certificate of Insurance shall list as Additional Insureds by name: Village of Buffalo Grove and include the following language: . . . and all their officers, partners, employees, and agents. 7.1.9 Each failure, damage, destruction, injury, liability, lien, claim, and demand, and allegations thereof, set forth in any one or more of the five clauses above (7.1.7.1 through 7.1.7.5) is and Owner-Architect Agreement - 9 constitutes a separate and distinct matter as to which the Owner and Additional Insureds are entitled to be defended, indemnified, protected, and saved harmless by the Architect. 7.1.10 The provisions of this Article 7 are in addition to and not in derogation of any rights of indemnification and/or reimbursement and/or contribution which the Owner or any Additional Insured may otherwise have by virtue of any agreement, arrangement, or understanding, or by virtue of statute, rule, or regulation, or at law or in equity. 7.1.11 If the Owner or Additional Insureds have other insurance which is applicable to a loss, it shall be on an excess or contingent basis. The amount of the Architect's liability under this policy shall not be reduced by the existence of such other insurance. ARTICLE 8 MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the laws,ordinances, rules, regulations, and orders of the State of Illinois,the County of Cook, and the Village of Buffalo Grove. 8.2 Terms in this Agreement shall have the meaning given in Exhibit C entitled "Glossary of Terms". 8.3 The General Conditions referenced in this Agreement are the Owner's standard General Conditions as modified for this Project. 8.4 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion, or the date of issuance of the final payment for acts or failures to act occurring after Substantial Completion. 8.5 The Owner and Architect, respectively, bind themselves,their partners, successors assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor Architect shall assign the Agreement without the written consent of the other. 8.6 This Agreement represents the entire and integrated agreement between the Owner and Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. 8.7 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. 8.8 The Architect may include representations of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. Owner-Architect Agreement- 10 ARTICLE 9 PAYMENTS TO THE ARCHITECT 9.1 PAYMENTS ON ACCOUNT OF SERVICES 9.1.1 Payments for services shall be made monthly and,where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Subparagraph 10.1.1, 9.2 REIMBURSABLE EXPENSES 9.2.1 Reimbursable Expenses are in addition to compensation for services and include expenses incurred by the Architect and Architect's employees and consultants in the interest of the Project, as identified in the following Clauses. 9.2.1.1 Expense of printing Contract Documents and other documents. 9.2.1.2 Expense of delivering Contract Documents and other documents by U.S. Postal Service or other Owner approved delivery service. 9.2.1.3 Expense of long distance phone calls. 9.2.2 The expenses identified in the following Clauses are considered part of services and shall not be paid for as reimbursable expenses. 9.2.2.1 Expense of office automation systems including fax machines and computer aided design and drafting systems. 9.2.2.2 Expense of insurance. 9.2.2.3 Expense of travel within 50 miles of the Project Site. 9.2.2.4 Expense of legal counsel. 9.2.3 Payments on account of the Architect's Reimbursable Expenses shall be made monthly upon the Owner's approval of the Architect's statement of Reimbursable Expenses incurred. The Architect's statement shall include detailed supporting documentation for each Reimbursable Expense. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect may be liable. 9.4 ARCHITECT'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses shall be available to the Owner or the Owner's authorized representative at mutually convenient times. Owner-Architect Agreement - 11 ARTICLE 10 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: 10.1 COMPENSATION 10.1.1 For services, as described in this Agreement, compensation shall be computed as follows: A lump sum fixed fee of Thirty-Nine Thousand Nine Hundred and no/100 Dollars($39,900.00)to be paid as follows: Phase Percentage Dollar Amount Schematic Design Phase: 15% $ 5,985.00 Design Development Phase: 20% $ 7,980.00 Contract Documents Phase: 40% $ 15,960.00 Bidding Phase: 5% $ 1,995.00 Construction Phase: 20% $ 7,980.00 TOTAL LUMP SUM FIXED FEE 100% $ 39,900.00 10.1.2 The lump sum fixed fee stated in Subparagraph 10.1.1 is calculated as fourteen percent ( 14% )of an assumed Construction Cost of Two Hundred EightyFive Thousand Two Hundred and Forty and no/100 Dollars( $285,240.00 ). Upon final payment to the Contractor,the lump sum fixed fee shall be adjusted to fourteen percent ( 14% ) of the Contract Sum. If no Owner- Contractor Agreement is awarded, the lump sum fixed fee shall be adjusted to fourteen percent( 14% )of the latest estimate of the Construction Cost. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For additional services of the Architect, compensation shall be computed as follows (or as agreed by the Owner and Architect): Senior Partner/ PM: $150.00 per hour Principal/ PM: $115.00 per hour Project Architect/ Designer: $ 95.00 per hour Job Captain: $ 75.00 per hour Intern Architect II $ 65.00 per hour Administrative Assistant $ 60.00 per hour Intern Architect 1 $ 55.00 per hour 10.2.2 For additional services of the Architect's consultants, a multiplier of one and one quarter ( 1.25 )times the consultant's fee shall be used. 10.2.3 The Architect shall prepare necessary documents for and make presentations to the Board of Trustees. Compensation for preparation of special documents and exhibits for,and presentations to the and Board of Trustees shall be calculated using the hourly rates listed in Subparagraph 10.2.1. Owner-Architect Agreement - 12 10.3 REIMBURSABLE EXPENSES 10.3.1 For Reimbursable Expenses, as described in Paragraph 9.2, a multiplier of one and one tenth ( 1.1 )times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project shall be used 10.4 ADDITIONAL PROVISIONS 10.4A Payments are due and payable in accordance with the Illinois Prompt Payment Act. ARTICLE 11 OTHER CONDITIONS 11.1 EXHIBITS 11.1.1 Exhibit A entitled"Preliminary Project Schedule" is attached hereto and made a part hereof. 11.1.2 Exhibit B entitled"Sample Certificate of Authority" is attached hereto and made a part hereof. 11.1.3 Exhibit C entitled "Glossary of Terms" is attached hereto and made a part hereof. 11.1.4 Exhibit D entitled "Required Affirmations" is attached hereto and made a part hereof. Exhibit D shall be separately signed and notarized. 11.2 PROJECT PERSONNEL 11.2.1 The following personnel shall be assigned to the Project with the roles listed. Personnel shall not be appointed or replaced without written consent of the Owner and Architect which consent shall not be unreasonably withheld. .1 Raymond Lee: Principal / PM .2 Greg Boysen Owner's Representative This Agreement entered into as of the day and year first written above. VILLAGE OF BUFFALO GROVE SENTE & RUBEL, LTD. By: By: William R. Balling, Village Manager Raymond K. Lee, Principal Revised 620/01 Owner-Architect Agreement - 13 EXHIBIT A PRELIMINARY PROJECT SCHEDULE The following milestone dates form the Preliminary Project Schedule: July 9, 2001 Start Schematic Design Phase July 30, 2001 Start Design Development Phase September 3, 2001 Start Construction Documents Phase November 1, 2001 Start Bidding Phase November 20, 2001 Bid Opening December 3, 2001 Award Construction Contract February 4, 2001 Start Construction May 6, 2002 Substantial Completion June 3, 2002 Final Completion - End of Exhibit A - Owner-Architect Agreement - 14 SAMPLE CERTIFICATE OF AUTHORITY NT OF LY SLam. 'n l Whereas, the located at i e State of Illinois i has compLed with all the require-men e " is Insura a Code" appi cable to said `1 Company: NOW,THEREFORE, 1, the :dersi d, Direc, of In rarice he State of Illinois, do herebv authorize the sa' e. panv tot <act its a r opriate bus ess as set fort:, under Clause(s) i i ' 1 1 • of Section of the Illinois Ins jCo " in this State, in accordance with the laws ' 1 thereof. h+ANT pF INsG In Testimony Whereof, I hereto sec • my hand and cause to be arrxed the Seal of my office. Done at the Citv of ' Springfield, this day of 20 OF 1L Director of Insurance Blank WO-CartIflcste of Authority-DomesUe Companies i144f3-0061(Rev.S" Owner-Architect Agreement - 15 EXHIBIT C GLOSSARY OF TERMS NOTE: References to the Construction Manager may not be applicable to every Agreement Addendum: A written or graphic instrument issued prior to the execution of an Owner-Contractor Agreement, which modifies or interprets the Contract Documents. Application for Payment: A Contractor's individual request for payment for completed portions of the Work and/or stored materials. Bid: A complete and properly signed Bid Form, submitted in accordance with the requirements of the Contract Documents, to perform the Work or designated portion thereof for the amount or amounts stipulated therein. Bid Form: The form included in the Contract Documents to be completed, properly signed, and submitted as a Bidder's Bid. Bidder: A person or entity that submits a Bid to perform the Work or designated portion thereof. Bidding Phase: The phase during which competitive bids are sought as the basis for awarding an Owner-Contractor Agreement. Certificate for Payment: A written statement from the Architect and Construction Manager to the Owner confirming the amount of money due a Contractor. Change Order: An amendment to an Owner-Contractor Agreement authorizing a change in the Work or an adjustment in the Contract Sum or the Contract Time. Claim: A demand or assertion by one of the parties seeking, as a matter of right, adjustment or interpretation of Agreement terms, payment of money, extension of time or other relief with respect to the terms of the Agreement. Commencement Date: The Commencement Date shall be three business days after deposit in the regular U.S. mail of the Notice of Award to a Contractor. Construction Change Directive: A written order directing a change in the Work and stating a proposed basis for adjustment, if any, in a Contract Sum or Contract Time. Construction Cost: The total of the final Contract Sums paid by the Owner to the Contractors under the Owner-Contractor Agreements. Construction Documents: Drawings and Specifications setting forth in detail the requirements for the construction of the Project. Construction Documents Phase: The phase during which the Construction Documents are prepared and approved and the Contract Documents are prepared. Construction Phase: The phase commencing with the award of the initial Owner-Contractor Agreement and issuance of required permits by all public authorities having jurisdiction and ending upon final payment to all Contractors. Owner-Architect Agreement - 16 Contract Documents: The Contract Documents consist of an Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, Drawings, Specifications, Addenda, and Modifications issued after execution of an Owner- Contractor Agreement. Contract Sum: The sum stated in an Owner-Contractor Agreement, and, including authorized adjustments, is the total amount payable by the Owner to a Contractor for performance of the Work or designated portion thereof under the Contract Documents. Contract Time: The period of time, including authorized adjustments, allotted in the Contract Documents from the Commencement Date to Final Completion of the Work. Contractor: A person or entity responsiblefor performing the Work or designated portion thereof under an Owner-Contractor Agreement. Design Development Documents: Drawings and other documents which fix and describe the size and character of the entire Project as to architectural, structural, mechanical, plumbing, electrical, and materials, and such other elements as may be appropriate. Design Development Phase: The phase during which the Design Development Documents are prepared and approved. Direct Personnel Expense: The direct salaries of the Architect's or Construction Manager's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions, and similar contributions and benefits. Drawings: When capitalized, the graphic and pictorial portions of the Contract Documents depicting the design, location, and dimensions of the elements of the Project. Drawings generally include plans, elevations, sections, details, schedules, and diagrams. Final Completion: The condition in which the entire Work is complete in accordance with the terms and conditions of the Contract Documents and all the Contractors' obligations under the Owner- Contractor Agreements have been fulfilled and final payments have been issued to the Contractors. General Conditions: That part of the Contract Documents which sets forth many of the rights, responsibilities, and relationships of the parties, particularly those provisions which are common to many construction projects. Instructions to Bidders: The portion of the Contract Documents containing instructions for preparing and submitting Bids for the Work or designated portion thereof. Invitation to Bid: The portion of the Contract Documents soliciting Bids for the Work or designated portion thereof. Minor Change in the Work: Changes in the Work not involving an adjustment in a Contract Sum or Contract Time. Modification: A Modification is(1)a written amendment to an OwneFContractor Agreement signed by both parties, (2)a Change Order, (3)a Construction Change Directive or(4)a written order for a Minor Change in the Work issued by the Architect. Owner-Architect Agreement - 17 Notice of Award: A written notification to a Contractor of award of an Owner-Contractor Agreement. Owner-Contractor Agreement: The document stating the terms of the contract between the Owner and a Contractor which may incorporate by reference other documents. Pre-Construction Phase: The phase commencing with the execution of the Owner-Construction Manager Agreement and ending upon award of the initial Owner-Contractor Agreement and issuance of required permits by all public authorities having jurisdiction. Product Data: Drawings, diagrams, schedules and other data specially prepared for the Work by the Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. Project: The Project is the total construction of which the Work performed under the Contract Documents may be the whole or a part and which may include construction by the Owner or by separate contractors. Project Application for Payment: The Construction Manager's request for payment for completed portions of the Work and/or stored materials for the entire Project based on each Contractor's individual Application for Payment as certified by the Architect. Project Budget: The total cost to the Owner for completion of the Project including the Construction Cost; the Architect's or Construction Manager's Fees and Reimbursable Expenses; furniture, furnishings, and equipment; land; the Owner's overhead and other expenses; and contingencies. Project Certificate for Payment: A written statement from the Achitect and Construction Manager to the Owner confirming the amount of money due each and every Contractor. Project Manual: The volume assembled for the Work, which includes the Owner-Contractor Agreement, Invitation to Bid, Instructions to Bidders, Bid Form, General Conditions, Supplementary Conditions, and Specifications. Project Schedule:A critical-path schedule, showing start and finish dates, which coordinates and integrates every activity required to complete the entire Project. Activities include the Construction Manager's services, the Architect's services,the Owner's responsibilities, phasing and sequencing of each Contractor's construction activities, ordering and delivery of products having long lead times, and the occupancy requirements of the Owner. Project Site: The geographical location of the Project. Record Drawings:The Drawings portion of the Construction Documents revised to show significant changes made during the construction process. Reimbursable Expense: Amounts expended for or on account of the Project, which are to be reimbursed by the Owner. Samples: Physical examples which illustrate materials, equipment or quality of execution and establish standards by which the Work will be judged. Schematic Design Documents: Drawings and other documents illustrating the scale and relationship of Project components. Owner-Architect Agreement- 18 Schematic Design Phase: The phase during which the Owner's requirements are determined and the Schematic Design Documents are prepared and approved. Shop Drawings: Drawings, diagrams, schedules and other data specially prepared for the Work by the Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work. Specifications: The portion of the Contract Documents consisting of written requirements for materials, equipment, construction systems, standards, and quality of execution for the Work, and performance of related services. Subcontractor: A person or entity that has a direct contract with a Contractor to perform a portion of the Work at the Project Site. Substantial Completion: The stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so the Owner can occupy or utilize the Work for its intended use. In addition, Substantial Completion is contingent upon a Certificate of Occupancy being issued by all public authorities having jurisdiction, unless issuance of a Certificate of Occupancy is being withheld for reasons that are solely the Owner's responsibility. Sub-subcontractor: A person or entity that has a direct or indirect contract with a Subcontractor to perform a portion of the Work at the Project Site. Supplementary Conditions: That part of the Contract Documents which supplements and may also modify, change, add to, or delete from provisions of the Contract Documents. Work: The construction and services required by the Contract Documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by a Contractor or Contractors to fulfill the Contractor's obligations. The Work may constitute the whole or a part of the Project. - End of Exhibit C - Owner-Architect Agreement- 19 EXHIBIT D REQUIRED AFFIRMATIONS ETHICS STATEMENT The undersigned hereby represents and warrants to the Owner as a tern and condition of acceptance of this proposal that none of the following Village officials are either an officer, director, or owner of five percent (5%) ormore of our company: the Village President, the members of the Village Board of Trustees, the Village Clerk,the Village Treasurer,the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistants, and the heads of various departments within the Village. If the foregoing representation and warranty is inaccurate, state the name of the Village official who is either an officer, director, or owner of five percent(5%) or more thereof: (official) The undersigned further warrants that we have not employed or retained any company or person, other than a bona fide employee working solely for us, to solicit or secure this Agreement, and that we have not paid or agreed to pay any company or person,other than a bona fide employee working solely for us, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award of this Agreement. For breach or violation of this warranty, the Owner shall have the right to annul this Agreement without liability. PUBLIC ACT 85-1296 -PUBLIC CONTRACTS - BID RIGGING AND ROTATING - KICKBACKS - BRIBERY The undersigned does hereby certify that we are not barred from proposing as a result of a violation of either Section 5133E-3 or 5/33E-4 of Chapter 720, Illinois Compiled Statutes. PUBLIC CONTRACTS SECTION 5/11-42.1-1 OF CHAPTER 65, ILLINOIS COMPILED STATUTES The undersigned does hereby swear and affirm that: (1)we are not delinquent in the payment of any tax administered by the Illinois Department of Revenue or(2)are contesting in accordance with the procedures established by the appropriate revenue Act, our liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class A Misdemeanor and (2)voids this Agreement and allows the Owner to recover all amounts paid to us under this Agreement. SENTE & RUBEL, LTD. By: Raymond K. Lee, Principal Subscribed and Sworn to before me on this day of ,20 Notary Public -End of Exhibit D - - End of Owner Architect Agreement- Owner-Architect Agreement- 20 Board Agenda Item Submittal xII-E Requested By: Leo C McCann Entered By: Kathleen Comer Agenda Item Title: Ordinance No. Amending Section 9.48.020,General Prohibition-Trespass Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 04/06/2001 07/02/2001 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Enclosed is a proposed amendment to our Trespass Ordinance. On May 01, 2001, the Board directed Mr. Raysa to amend the ordinance to pertain to commercial property and the Police Department to meet with the Youth Commission. On June 20, 2001 the new trespass ordinance was discussed with the Youth Commission. The Youth Commission voted to support the proposed trespass ordinance as written. The purpose of the ordinance is to enable the Police Department to work more effectively with our business community by addressing nuisance problems in some of the commercial parking lots in Buffalo Grove. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El TrespAmend.pd- Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: I N T E R MEMO O F F I C E To: Commander Michael Soucy From: Robert J. Heer Subject: Proposed Amendment to Trespassing Ordinance# 9.48.020 Date: April 2, 2001 Over the last couple of years the police department has experienced an increase in the number of calls for service at various shopping centers in the village. The majority of these calls are youth related(juvenile loitering/nuisance,thefts from vehicles,juvenile fights, customer management disputes involving young adult, see attached PIMS print out). In an effort to address these concerns, in a timely fashion I am proposing that the Village of Buffalo Grove amend its current ordinance ( 9.48.020) on trespassing to included the following : "It is unlawful for any person to commit a trespass within the Village upon either public or private property including but not limited to : A. An entry upon the premiss, other than a residence or any part thereof, of another, including any public property after receiving,prior to such entry, notice from the owner occupant, owner or occupant's agent,person in charge of such premises or peace officer that such entry is forbidden; or B. Knowingly and without authority enter or remains within any residence; or C. A failure or refusal to depart from the premises of another in case of being requested, either orally or in writing, to leave by any owner, occupant, owner or occupant's agent,person in charge of such premises or peace officer; D. Knowingly and without authority enter into or obtain control over any motor vehicle, bicycle, aircraft or watercraft or any part thereof, of another person without consent. " The Village of Mundelein currently utilizes such an ordinance which has been very successful in curtailing loitering in their community. The ordinance would allow the village and the private property owner/agent to enter into a written agreement that would allow police enforcement for loitering or trespassing on private property. The conceptual idea of such an ordinance was brought before the property management agencies for The Grove and Town Center at a meeting which was held last fall. The meeting was held to address problems and concerns that they were experiencing at their centers and was met with their approval. The Village Attorney, Mr. Willaim Raysa has reviewed the proposed changes to our trespass ordinance and has made the necassary ) amendments ( see attached Draft)to same. He has requested that after you and Chief McCann have reviewed the ordinance that it be forwarded to the Village Manager's office. If you have any questions or comments,please feel free to see contact me. cc: file attachments VH-J AGE OF BUFFALO GROVE If- Department of Police 46 Raupp Blvd. Buffalo Grove, IL 60089-2199 AGENCY AGREEMENT Phone 847-459-2560 Fax 847-459-0201 This agreement made and executed this day of ,20_by of Leo C. McCann as and by Officer star# as agent Chief of Police of the Village of Buffalo Grove,Illinois,a Municipal Corporation,provides as follows: SECTION I—PURPOSE OF AGREEMENT It is recognized that in certain situations the use of Buffalo Grove police officers to control certain activities on private property located within the Corporate limits of the Village of Buffalo Grove being conducted by nonresidents of the property may be desirable and necessary in order to preserve and protect the health, safety,and welfare of the public. SECTION II—POWER AND AUTHORITY A. I, ,as do hereby authorize and grant the Village of Buffalo Grove,as my agent,the power to control nonresident persons who enter and remain upon all property located at ,Buffalo Grove, Illinois. B. The Village of Buffalo Grove specifically has the power to approach persons located on the property and to order them to leave the property and not return if they are non residents. The Village of Buffalo Grove shall also have the power to cause nonresidents to be arrested if they refuse to leave the property. The Village of Buffalo Grove,as my agent,shall also have the power to sign criminal complaints against nonresidents. C. I, ,as hereby agree that I will cooperate with the Village of Buffalo Grove in any criminal prosecutions that may arise from the Village of Buffalo Grove's exercise of the authority granted by this agreement. D. The Village of Buffalo Grove,as agent,does hereby authorize its police officers to control persons entering upon the property located at ,Buffalo Grove, Illinois. The police officers are hereby authorized to approach persons located on the property to determine if they reside on the property. Said police officers are empowered to arrest nonresidents who refuse to leave or after receiving notice,return without permission of the at a later date,and said police officers are also empowered to sign criminal complaints against these individuals on behalf of the SECTION III—EFFECTIVE DATE OF AGREEMENT A. This agreement shall be in full effect and legally binding upon such time as signed and certified by each party. B. The Chief of Police of the Village of Buffalo Grove will retain the original signed agreement and will be responsible for the circulating of such agreement for purposes of signature and records. SECTION IV—TERMINATION OF AGREEMENT A. This agreement shall remain in full force and effect and shall terminate on B. This agreement is also terminable by either party upon 24-hour notice, in writing,to the other party. Officer Agent ADDRESS AND PHONE Subscribed and sworn before me this day of ,20 TARY PUBLIC An AccreditevcQ `� Law Enforcement 1 A1� Agency *`= Since 1981' �, �� VIU AGE OF BUFFALO GROVE Department of Police , 46 Raupp Blvd. Buffalo Grove, IL 60089-2199 Phone 847-459-2560 Fax 847-459-0201 Leo C. McCann Chief of Police LEGAL NOTICE Name: Report# M /F , Race D.O.B. Address: Date: Mr./Mrs./Ms. You are being asked to leave this property because of your actions and or conduct. You are hereby advised that you are not welcome on this property located at , Buffalo Grove, Illinois. If you refuse to leave after being advised to do so or if you return without the permission of the owner, you will be arrested and charged with Trespass to Land, pursuant to section 9.48.020 of the Village Buffalo Grove Municipal Code. Signed: Agent for Property Owner Signature of person warned: Officer's Signature : Badge # Officers Signature : Badge # R�!�— An Accredited ►i `yea Law Enforcement ►i Agency Attachment#2 Since 1987 %�a ORDINANCE NO. 2001 - AN ORDINANCE AMENDING SECTION 9.48.020, GENERAL PROHIBITION- TRESPASS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE COOK and LAKE COUNTIES, ILLINOIS, as follows: Section 1. Section 9.48.020 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 9.48.020 General prohibition—Trespass. It is unlawful for any person to commit a trespass within the Village upon either public or private property including but not limited to: A. An entry upon the premises, other than a residence or any part thereof, of another, including any public property after receiving,prior to such entry, notice from the owner of, occupant, owner or occupant's agent, person in charge of such premises or peace officer that such entry is forbidden; or B. Knowingly and without authority enter or remain within any residence; or C. A failure or refusal to depart from the premises of another in case of being requested, either orally or in writing, to leave by any owner or, occupant, thereof, or D. A failure or refusal to depart from the commercial premises of another in case of being requested, either orally or in writing, to leave by any owner, occupant, owner or occupant's agent,person in charge of such premises or peace officer; or E. Knowingly and without authority enter into or obtain control over any motor vehicle, bicycle, aircraft or watercraft or any part thereof, of another person without consent. Section 2. This ordinance shall be effective upon its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2001. APPROVED: , 2001. PUBLISHED: , 2001. APPROVED: Village President ATTEST: Village Clerk June 7,2001 C:ADOCUMB—l\ADMINI—l\LOCALS—l\Temp\General Prohibition Trespass.doc 2 ORDINANCE NO. 2001 - AN ORDINANCE AMENDING SECTION 9.48.020, GENERAL PROHIBITION- TRESPASS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT and BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE COOK and LAKE COUNTIES, ILLINOIS, as follows: Section 1. Section 9.48.020 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: 9.48.020 General prohibition—Trespass. It is unlawful for any person to commit a trespass within the Village upon either public or private property including but not limited to: A. An entry upon the premises, other than a residence or any part thereof, of another, including any public property after receiving, prior to such entry, notice from the owner, occupant, owner or occupant's agent, person in charge of such premises or peace officer that such entry is forbidden; or B. Knowingly and without authority enter or remain within any residence; or C. A failure or refusal to depart from the premises of another in case of being requested, either orally or in writing, to leave by any owner, occupant, owner or occupant's agent,person in charge of such premises or peace officer; or D. A failure or refusal to depart from the commercial premises of another in case of being requested, either orally or in writing, to leave by any owner, occupant, owner or occupant's agent,person in charge of such premises or peace officer; or E. Knowingly and without authority enter into or obtain control over any motor vehicle, bicycle, aircraft or watercraft or any part thereof, of another person without consent. Section 2. This ordinance shall be effective upon its passage, approval and publication. This Ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: , 2001. APPROVED: , 2001. PUBLISHED: , 2001. APPROVED: Village President ATTEST: Village Clerk June 7,2001 C:ADocuments and Settings\Adnunistrator\Favorites\Ordinances\loitering Am 2 Proposed verbiage for signage Private Property No Soliciting / No Loitering All other activities are prohibited without the prior authorization of property management. 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Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Agenda Packet Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. For the last several months, representatives from MTI Construction Services, Sente & Rubel, Progressive Management Services, LLC and staff have been meeting to reach concensus on the interior space layout for the proposed club house at the Arboretum along with exterior elevations. As a result of the work efforts put forth during this process, all parties have "signed-off" on the interior space allocation for both the lower and main levels as well as elevation concepts. The next steps would be to refine the concepts into actual design where the issues of materials, style, colors, etc. come into play. At this point, allocation is critical in that Sente & Rubel and MTI desire owner concurrence in order to proceed ahead into refined design and bidding specification development. Those processes will involve further staff and Board involvement as well as with our food/banquet provider. To that end, staff would request the Village Board's comments and thoughts on the proposed design, proceeding ahead and authorizing the necessary work elements for the club house. On Monday, July 2, representatives from both MTI and Sente & Rubel will present what are considered "final" floor plans and elevations as agreed to by the development team. It should be noted that on January 22, 2001 authorization was granted to proceed ahead with the maintenance building (final design, bidding and document development) . A similar request is made at this time in order to move the project forward into final design, approval of that process, bidding, bid evaluation and recommendation, and if all is in order, authorization to proceed ahead toward construction, again to provide for the rededication of the Arboretum Club in the fall of 2002. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIv A Requested By: Raymond O Rigsby Entered By: Raymond O Rigsby Agenda Item Title: Authorization to Bid Carpet and Base Board Replacement in Designated Village Facilities Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/21/2001 07/02/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $60,000 Additional Notes regarding Expenditures: This is CIP project#PBF49/01.It is a 10 year maintenance program to replace worn and damaged carpeting in village facilities. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This is the first year of a 10 year maintenance plan for the replacement of carpeting in village owned buildings. Replacement is necessary because industrial vacuums have caused unraveling of seams in the carpet after 9 or 10 years creating tripping hazards.Additionally the carpeting begins to show wear and tear and is very unsightly. This maintenance program plans scheduled replacement of carpeting before the carpeting becomes unsightly or hazardous. This year carpeting will be replaced in Fire Stations 25 and 26,the Public Service Center,the Village Hall Lower Level, Police Headquarters Administration and the Youth Center/Chamber Office approximately 17,129 sq.ft. Staff respectfully requests authorization to solicit sealed bids for the replacement of the carpeting and baseboard in these areas. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files car ets ec.pdf Carpetin i.PDF Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: CARPET REPLACEMENT SPECIFICATIONS FOR VILLAGE HALL LOWER LEVEL 50 RAUPP BOULEVARD BUFFALO GROVE, IL. 60089 YOUTH CENTER/CHAMBER OF COMMERCE 50 1/2 RAUPP BOULEVARD BUFFALO GROVE, IL. 60089 PUBLIC SERVICE CENTER 51 RAUPP BOULEVARD BUFFALO GROVE, IL. 60089 FIRE STATION 25 505 DUNDEE ROAD BUFFALO GROVE, IL. 60089 FIRE STATION 26 109 DEERFIELD PARKWAY BUFFALO GROVE, IL. 60089 POLICE HEADQUARTERS ADMINISTRATION 46 RAUPP BOULEVARD BUFFALO GROVE, IL. 60089 VILLAGE OF BUFFALO GROVE PUBLIC SERVICE CENTER 51 RAUPP BOULEVARD BUFFALO GROVE, IL. 60089 TELEPHONE(847)459-2545 FACSIMILE(847) 537-1742 June 20,2001 NOTICE TO BIDDERS The Village of Buffalo Grove will be accepting bids for Carpet and Baseboard Replacement at Village Hall Lower Level,Youth Center/Chamber of Commerce,Public Service Center,Fire Station 25, Fire Station 26, and Police Headquarters Administration Bids will be received on or before,but not later than July 24, 2001 at I1:00 AM at the Office of the Village Clerk, 50 Raupp Blvd. Buffalo Grove, IL. 60089, and immediately thereafter all bids will be publicly opened and read aloud. Sealed envelopes or packages containing proposals shall be marked "Sealed bids Carpet Replacement". Detailed specifications are available for bid purposes from the Department of Public Works, 51,Raupp Blvd. Buffalo Grove, IL 60089. The Village reserves the right to reject any proposal for failure to comply with all the requirements of this notice or any of the bid specification and bid summary documents; however it may waive any minor defects or informalities at its discretion. The Village further reserves the right to reject any and all proposals or to award a contract which,in its judgement,is in the best interest of the Village. INSTRUCTIONS TO CONTRACTORS A. General: Proposals to be entitled for consideration must be made in accordance with the following instructions. B. Proposal Form: Proposals shall be submitted in duplicate on forms identical to those provided. The wording of the proposal form shall not be changed or altered. Enclose in a sealed envelope bearing the Contractor's name and clearly mark it"Carpet and Baseboard Replacement at Village Hall Lower Level,Youth Center/Chamber of Commerce, Public Service Center,Fire Station 25,Fire Station 26, and Police Headquarters Administration". Address envelope to the Village Clerk. Changes and erasures on the proposal form must be initialed by the officer signing same. C. Method of Bid: I. Proposal shall be made on a stipulated lump sum basis for work on which a Contractor desires to submit a quote. 2. Prices quoted shall be guarantied for a period of sixty (60) days after proposal due date. D. Contractors Responsibility for Conditions of Work and Site: I. Before submitting a proposal, Contractors shall carefully examine all data made available in the Contract Documents, fully inform themselves as to all existing conditions and limitations, the obstacles which may be encountered, and all other relevant matters concerning the work to be performed, and shall include in the proposal a sum to cover the cost of all such items to be included in the Contract. 2. No Contractor to whom a Contract is awarded shall be allowed any extra compensation on account of any matter or thing concerning which such Contractor might have informed himself prior to the bidding. E. Interpretation of Contract Documents: If any person contemplating submitting a proposal for the proposed Contact is in doubt as to the true meaning of any part of the Contract Documents or other data, submit to the Village a written request for an interpretation. The person submitting a written request will be responsible for this prompt delivery. Any interpretation of the Documents will be made only by an addendum duly issued. A copy of such addendum will be mailed or delivered to each Contractor of record. i F. Presentation of Proposals: I. Two (2) copies of the proposal shall be submitted on the Proposal Form included in the contract documents. 2. Proposals shall be submitted in a sealed envelope delivered to the place of receipt and before the time of receipt indicated in the NOTICE TO CONTRACTORS. Contractors are solely responsible for delivery. 3. Each envelope shall identify the name of the contractor and the project as identified in the INSTRUCTIONS TO CONTRACTORS. G. Withdraw and Modification of Proposals: A Contractor who has submitted a proposal to the Village may withdraw or modify the proposal in person or by written fax communication at any time prior to the scheduled time for the submittal of proposals. ll CARPET REPLACEMENT PROPOSAL FORM A. SEND BID TO: Village Clerk Village of Buffalo Grove 50 Raupp Blvd. Buffalo Grove, IL 60089 B. ENVELOPES SHALL BE CLEARLY MARKED IN CAPS "SEALED BID CARPET REPLACEMENT" C. BIDDER I. Name, address and telephone number of Bidder. 2. Printed name and signatures of the Bidder or an individual authorized to act on behalf of the Bidder. (CORPORATE SEAL) Print Name Signature Date iii CARPET REPLACEMENT BIDDING SCHEDULE Warranty/Guarantee VILLAGE HALL LOWER LEVEL Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ YOUTH CENTER/CHAMBER OF COMMERCE Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ PUBLIC SERVICE CENTER Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ FIRE STATION 25 Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ iv CARPET REPLACEMENT BIDDING SCHEDULE FIRE STATION 26 Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ POLICE HEADQUARTERS ADMINISTRATION Removal of existing carpet and baseboard $ Installation of new carpet and baseboard $ TOTAL $ TOTAL BID $ Submitted by: Authorized ignature v VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration and awarding of public contracts. Please review the following information,which should be executed and notarized where necessary. It shall be a requirement in the award of this contract, and possibly, any future contracts. CERTIFICATION OF CONTRACTOR/BIDDER In order to comply with the State of Illinois Public Act 85-1295,the Village of Buffalo Grove requires that the following certification be acknowledged: The below signed bidder/contractor hereby certified that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5/33 E-3 or 5/33 E-4 of Article 33E,Public Contracts, of the Chapter 720 of the Illinois Compiled Statues (Illinois Criminal Code of 1961), as amended. This act relates to interference with public contracting,bid rigging and rotating,kickbacks, and bidding. CERTIFICATION RELATIVE TO PUBLIC ACT 86-1039 In order to comply with State of Illinois Public Act 86-1039 (Section 5/11-42.1.1 of Chapter 65, Illinois Compiled Statues), the Village of Buffalo Grove required the following certification and notarization: The undersigned does hereby swear and affirm that: (1)it is not delinquent in the payment of any tax administered by the Illinois Department of Revenues or(2)in contesting in accordance with the procedures established by the appropriate revenue Act,its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and(2)voids the contract and allows the village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village. "The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of this (bid or purchase order) that none of the following Village officials is either an officer or director of supplier or owns five percent(5%) or more of supplier. vi The Village President, the members of the Village Board of Trustees,the Village Clerk,the Village Treasurer, the members of the Zoning Board of Appeals and the Plan Commission, the Village Manager and his Assistant or Assistants,the heads of the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent(5%) or more thereof." Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and sworn to before me this day of 120 (SEAL) Notary Public vii VILLAGE OF BUFFALO GROVE BUFFALO GROVE, ILLINOIS PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS,that as Principal, and as Surety, are held and firmly bound unto in the full and just sum of Dollars ($ ) lawful money of the UNITED STATES OF AMERICA for the payment of which sum of money well and truly to be made,we bind ourselves,heirs, executors, administrators, successors and assigns,jointly and severally, firmly by these presents; WHEREAS,the Principal has entered into a certain written contract, Dated this day of 120 with the For Complete, as described in the foregoing contract and Articles of Agreement. NOW THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if the said Principal shall in all respects well and truly keep and perform the said Contract, and shall pay all sums of money due or to become due,for any labor,materials, apparatus, fixtures or equipment furnished for the purpose of constructing the work provided in said Contract, and shall remove and replace any defects in workmanship or materials which may be apparent or may develop within a period of one(I)year from the date of final acceptance, then this obligation shall be null and void; otherwise it shall remain in full force and effect. viii And the said Surety, for value received,hereby stipulates and agrees that no charge, extension of time, alteration or addition to the terms of the contract or to the work to be performed thereunder or the specifications accompanying the same shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications. IN WITNESS WHEREOF,we have hereunto set out hands, and seals this day of 20 (SEAL) (SEAL) ,SEAL) (SEAL) Principal WITNESS: (If individual or firm) ATTEST: (If Corporation) (SEAL) (SEAL) ATTEST (Surety) ix VILLAGE OF BUFFALO GROVE CARPET REPLACEMENT SPECIFICATION 1.00 GENERAL CONDITIONS 1.01 Purpose and Scope A. Purpose- The purpose of the project is to provide carpeting,padding and baseboard,remove, dispose and install carpet and baseboards. The project will require moving and replacing furniture at Village Hall Lower Level,Youth Center/Chamber of Commerce,Public Service Center,Fire Station 25,Fire Station 26, and Police Headquarters Administration. B. Scope- The contractor shall carefully examine all specifications,become fully informed of all existing conditions and limitations, and all other relevant matters concerning carpeting and work to be performed and provide all equipment and manpower required to complete the work as specified. The Contractor is responsible for all measurements. 1.02 Supervision- This contract will be under the guidance of the"Superintendent"of Public Works Operations or his authorized representative. Any alterations or modifications of the work performed under this contract shall be made only by written agreement between the Contractor and the Superintendent and shall be made prior to commencement of the altered or modified work. No claims for any extra work or materials shall be allowed unless covered by written agreement. 1.03 Work Sequence and Timing A. Contract Time—Installation shall be completed within 60 calendar days from Written authorization to proceed from the owner. B. Working Hours- The Contractor will be allowed to schedule his normal work hours between the hours of 7:00 A.M. and 4:00 P.M. Monday through Friday. Work during other hours will be allowed only as authorized by the Superintendent of Public Works Operations. C. Concurrent Operations-This contract is a non-exclusive contract with the Village. The Village reserves the right to use other Contractors or its own employees to perform work similar to that being performed under the terms of this contract. Performance of work by others shall be construed as being consistent with the terms of this contract and shall not be cause for the Contractor to cease performance of work as directed. D. Use of Premises - The Contractor will not store or unreasonably encumber the work sites with materials or equipment that may interfere with department daily operations. 1 1.04 Insurance- The Contractor shall procure and maintain for the duration of the contract,insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the contractor,his agents,representatives, employees, or subcontractors. The cost of such insurance shall be included in the Contractor's bid. A. Minimum Scope of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability Coverage ("occurrence"form CG0001, Ed.11/85)/and/or Village and Contractors Protective Liability policy with the municipality stated as named insured. 2. Insurance Services Office form number CA 0001 (Ed.1/87) covering Automobile Liability, code I "any auto"' and endorsement CA 0019 (Ed. 12/88) changes in Business Auto and Truckers coverage forms—insured contract: and 3. Workers' Compensation as required by the Labor Code of the State of Illinois and Employers Liability insurance. B. Minimum Limits of Insurance Contractor shall maintain limits no less than: 1. Comprehensive General Liability: $1,000,000 combined single limit per occurrence for bodily injury,personal injury and property damage. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than$2,000,000. 2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation limits as required by the Labor Code of the State of Illinois and Employers' Liability limits of$1,000,000 per accident. 4. Builder's Risk: Shall insure against"All Risk" of physical damage, including water damage(flood and hydrostatic pressure not excluded), on a completed value basis. C. Deductibles and Self-Insured Retention Any deductibles or self-insured retention must be declared to and approved by the Village. At the option of the Village, the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the Village,its officials and employees; or the Contractor shall procure a bond guaranteeing payment of losses and related investigation, claim administration, and defense expenses. 2 D. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: I. General Liability and Automobile Liability Coverage's a. The Village,its officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Contractor;products and completed operations of the Contractor;premises owned, leased or used by the Contractor; or automobiles owned, leased,hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the Village,its officials, employees, or volunteers. b. The Contractor's insurance coverage shall be primary insurance as respects the Village,its officials, employees, and volunteers. Any insurance or self-insurance maintained by the Village,its officials, employees, or volunteers shall be excess of Contractor's insurance and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village,its officials, employees, or volunteers. d. Coverage shall state that Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers' Liability Coverage's The insurer shall agree to waive all rights of subrogation against the Village,its officials, employees, and volunteers for losses arising from work performed by Contractor for the Village. 3. All Coverage's Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended,voided, canceled,reduced in coverage or in limits except after thirty (30) days prior written notice has been given to the Village but shall remain in effect throughout the life of the project. E. Acceptability of Insurance Insurance is to be placed with insurers with a Best's rating of no less than B+. 3 F. Verification of Coverage Contractor shall furnish the Village with certificates of insurance naming the municipality as an additional insured, and with original endorsement affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms approved by the Village and are received before the work commences. The Village reserves the right to request full certified copies of the insurance policies. G. Subcontractors Contractor shall include all subcontractors as insured's under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage's for subcontractors shall be subject to all of the requirements stated herein. H. Additional Insured The Village of Buffalo Grove,its officers, employees, and agents shall be named as additional insured on all insurance policies. I. Indemnity Hold Harmless Provision To the fullest extent permitted by law,the Contractor hereby agrees to provide insurance to defend,indemnify and hold harmless the Village,its officials, agents, and employees against all injuries, deaths, loss, damages, claims,patent claims, suits, liabilities,judgements, cost and expenses, which may in any way accrue against the Village,its officials, agents, and employees, arising in whole or in part or in consequence of the performance of this work by the contractor,its employees, or subcontractors, or which may in any way result therefore, except that arising out of the sole legal cause of the Village,its agents or employees. The Contractor shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and,if any judgement shall be rendered against the municipality,its officials, agents and employees, in any such action, the Contractor shall, at its own expense, satisfy and discharge the same. Contractor expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the Contractor, shall in no way limit the responsibility to indemnify,keep and save harmless and defend the Village,its officials, agents and employees as herein provided. J. Policy Cancellation In the event the insurance should be changed or canceled, such change or cancellation shall not be effective until thirty (30) days after the Village has received written notice from the insurance company(s). Such notice shall be mailed to the Village in care of the Village Manager, 50 Raupp Blvd., Buffalo Grove,IL. 60089. 4 K. Accident Notification In the event of accidents of any kind which involve the general public and/or private or public property, the Contractor shall immediately notify the Superintendent of Public Works Operations and shall provide a full accounting of all details of the accident. The Contractor shall furnish the Village with copies of all reports of such accidents at the same time that the reports are forwarded to any other interested parties. 1.05 Bid Bond- A bid bond, cashiers check or certified check in the amount of 10% of the total base bid shall accompany the proposal. Checks must be payable to the Village of Buffalo Grove. 1.06 Performance Bond—A Performance Bond shall be furnished in the amount of 100% of the bid. Performance bond of successful bidder shall be conditioned on the faithful performance of the requirements of the contract, and shall have as surety a corporate surety authorized to act as such in Illinois and that the Contractor will be responsible for all claims for injuries to persons or damages to property or premises arising out of or in connection with his operations prior to the acceptance of the finished work or supplies, and shall guarantee to indemnify and save the Village and its officers and employees harmless from all costs, damages and expenses arising out of or by reason of the contractor's failure to comply and perform the work and complete the contract in accordance with the specifications. 1.07 Basis of Award-The Village reserves the right at its sole discretion to award a contract which is in the best interest of the Village and which provides the needed services within the time frame identified. 1.08 Notice to Proceed- The Contractor and subcontractors shall not commence work under this contract until the insurance has been approved and the Village has issued a purchase order. 1.09 Notice-All notices required by the contract shall be given in writing. 1.10 Nonassignability- The Contractor shall not assign the contract or any part thereof,to any other person, firm or corporation without the previous written consent of the Village. Such assignment shall not relieve the Contractor from his obligations, or change the terms of the contract. 1.11 Default-In the event of the Contractor's nonperformance or breach of the contract terns,the contract may be canceled,in whole or in part,upon the Village's written notice of default and the Contractors failure to resolve such default within ten(10) days of the notice. The Contractor shall be liable to the Village for all costs incurred in completion of the contract. 1.12 Delay- The Contractor shall not be liable in damages for delay in performance when such delay or failure is the result of fire,flood, strike, the transporting carrier, act of God, or by any other circumstances which are beyond the control of the Contractor.Under such circumstances,however,the Village may, at its option, cancel the contract. 5 1.13 Non-Waiver Of Rights-No delay or failure by either party to enforce any of the provisions of the contract or to exercise any right therein granted shall be deemed a waiver thereof or limitation in any respect on the right of either party then and thereafter to enforce all provisions of this contract and to exercise any such right. 1.14 Contractor Certifications -A bidder shall execute the Contractor Certifications and submit along with bid. 6 1.15 Contractors Responsibility A. The Contractor shall provide equipment, materials, labor and tools to complete repairs,removal and installation as required. B. The Contractor is solely responsible for construction means, methods, techniques, sequences and procedures and for safety precautions and programs. C. All equipment and installation materials shall be delivered to the installation contractor with freight and all handling charges included in the proposed price. No materials may be shipped directly to the job site without the prior approval of the Village. D. The Contractor shall minimize disruptions to the Village's normal operations and shall render all reasonable assistance when required. The Contractor shall remove all materials, debris and rubbish from the site on a daily basis. E. The Contractor is responsible for acts and omissions of his employees and his sub-contractors and their agents. F. The Contractor shall protect the Village's property and all persons and shall be liable for any and all damages resulting from his operations. G. The Contractor shall be responsible for the repair or replacement of any facility or utility damaged during a repair,replacement or installation. 1.16 Employment Preference- The Illinois Human Rights Act applies fully to this contract and this contract shall be performed in all respects in compliance with the Illinois Human Rights Act 775 ILCS 511-101, et seq., and the Illinois Public Works Employment Discrimination Act 775 ILCS 10/0.01, et seq. 1.17 Prevailing Wage- The State of Illinois requires under Public Works contracts that the general prevailing rate of wages in this locality be paid for each craft or type of worker or mechanic needed to execute the work hereunder. It shall be mandatory upon the Contractor to whom the contract is awarded and upon any subcontractor under the Contractor. This requirement is in accordance with Illinois Compiled Statues 130/0.0l,et. seq. 1.18 Method of Payment-Payment will be made on a lump sum,based on work completed and approved. The Village will pay according to the Illinois Prompt Payment Act. 1.19 Warranty-All material and workmanship shall be guaranteed according to manufacturer recommendation after inspection and approved by the Superintendent or his designated representative. Any defects found shall be corrected in a timely manner at the Contractors expense. 7 2.00 SPECIFICATIONS 2.01 General A. Existing Conditions - The installer must inspect the space and conditions under which the work is to be performed, and report,in writing,to the Village a condition detrimental to the timely and successful installation of the work. B. Storage and Protection - Store products in accord with manufacturer's instructions,with seals and labels intact and legible. I. Protect all spaces from damage or soiling by the work under this contract. 2. Provide temporary protection of.)ambs, doors, soffits,walls, ceilings and floor as required. 3. Arrange for and pay for the repair,refinishing or replacement of any damage to Village facilities during installation to meet the satisfaction of the Village. 4. Provide substantia I coverings as necessary to protect installed products from damage from traffic and subsequent construction operations. Remove when no longer needed. 2.02 Manufacturer's Instructions A. When contract documents require that installation of work shall comply with manufacturer's printed instructions, obtain and distribute copies of such instructions to parties involved in the installation and until completion. B. Handle,install, connect, clean, condition and adjust products in strict accord with the instructions and in conformity with specified requirements. C. Perform work in accord with manufacturer's instructions and recommendations. Do not omit any preparatory step or installation procedure. 2.03 Delivery and Handling A. Arrange deliveries of products in accordance with installation schedules, coordinate to avoid conflict with work and conditions at the site. I. Deliver products in undamaged condition,in manufacturer's original containers or packaging,with identifying labels intact and legible. 2. Immediately on delivery,inspect shipment to assure compliance with requirements of contract documents and approved submittals and to assure that the products are properly protected and undamaged. 8 2.04 Materials A. Carpet 1. CONSTRUCTION: Dense Textured Loop Pile: 100%Advanced Generation Olefin Fiber: Solution Dyed Bulk Continuous Filament Olefin Tufted Weight: -26 oz. Gauge Inches: - 1/10 Stitches/Inch: - 11.0 Pile Inches (Avg.): - .172 Colors will be selected at time of order. 2. APPLICATION: - Glue down. 3. SEAM DETAIL: - Submit diagram indicating where carpet will be seamed/joined together. B. Resilient Base 1. Size: 4"high 2. Thickness: .080 gauge 3. Style: Cove 4. Samples: Submit samples of colors of base for selection by the Village. 2.05 Furniture-Contractor will be responsible for the removal and replacement of furniture and any other office equipment. 2.06 Disposal- Contractor will be responsible for the removal and disposal of old carpet and baseboard,removal of debris, and cleanup. 2.07 Cleaning and Adjustment-Upon completion of work,vacuum clean carpet and dust baseboard,remove all temporary protection, and leave existing construction in same condition as when operation started. 2.08 Final Acceptance- Final acceptance by the owner will be on the basis of acceptance of both the work under the contract and repair,refinishing, cleaning or replacement of the balance of the project damaged by this work,to the satisfaction of the owner. 9 3.00 REFERENCES 3.01 The contractor will provide at least 5 local references with phone numbers where similar work has been completed within the last 5 years. 10 Village of Buffalo Grove Carpet Inventory and Replacement Schedule Projected Year of Next Year Existing Carpet Was Building Area Room Carpet Area Replacement Installed Village Hall Main Level Lobby 132 2003 1993 Elevator 24 2003 1993 Council Chambers 2300 2003 1993 President 288 2003 1993 Hall 84 2003 1993 Conference Room 216 2003 1993 Kitchenette 180 2003 1993 Lobby Hall 156 2003 1993 Mail Room 96 2003 1993 Finance General Office 520 2003 1993 File Room 182 2003 1993 Hall 200 2003 1993 Office(Shirley) 192 2003 1993 Human Resources Director 192 2003 1993 Finance Director 264 2003 1993 Office(Bobby) 300 2003 1993 Subtotal 5326 Village Hall Upper Level Halls 684 2003 1993 Lobby 1120 2003 1993 Conference Room 224 2003 1993 MIS Director 144 2003 1993 Administrative Assistant 180 2003 1993 Assistant Village Manager 180 2003 1993 Village Manager 280 2003 1993 Intern 192 2003 1993 Kitchen 108 2003 1993 Subtotal 3112 Village Hall Lower Level E Z General Office 1012 2001 1994 " Halls 5401 2001 1994, Copy Room 140 2001 1994, Conference Room, 416 2001..,t 1994, Plan Review 166, " 2001_t 1994 " Health Brian)) 166 2001 1994, 9 ZAirector 254 2001_ 1994� Planning 672 2001 1994� MIS 280 2001 ", 1994: " Health(Peggy), " 144 2001 1994, " Inspector area + 684 2001 1994� ESAA, 1801 2001 1994 Subtotal 4654 Village Hall Total 13092 Youth Center Entrance 240 2001" 1995 Mara Area 832 2001_t 1995: Chamber of Commerce 288 2001 ', 1995 Youth Center Total 1360 Carpets 6/27/01 Village of Buffalo Grove Carpet Inventory and Replacement Schedule Projected Year of Next Year Existing Carpet Was Building Area Room Carpet Area Replacement Installed Public Service Center Main Level General Office 480 - 2001 '- 1990 - Superintendents Office 286 2001 1990 Street;Supervisor 166 2001 1990 Poresfry supervisor 140 2001 1990 Maintenance Supervisor 140 2001 1990 Subtotal 1216 Upper Level General Office Area - 624 - 2001 1990', - Halls 732 2001 1990 Engineer(Noli), 1,64 2001 1990 Project Manager(Jack) 166 - 2001 1990', birect6r(Greg), 320 2001 1990 Conference Room, 442, - 2001.., 1990, Library 221 - 2001 1990', Closets 16 2001 1990 Records 1044 2001 1990 Village, jlgineer(Dick} 256 2001 1990 Engineer(Mark) 192 2001 � 1990 Port,Timer, 192 2001_t 1990' Technicians(Keith&Din) 192 2001 1990' Tiled Office 210 2001 1990' Copy Room 396 2001 1990 Subtotal 5159 Lower Level Training Room' 602 2001 1990 Eleuater 24 2001 1990' Subtotal 626 Public Service Center Total 7001 Carpets 6/27/01 Village of Buffalo Grove Carpet Inventory and Replacement Schedule Projected Year of Next Year Existing Carpet Was Building Area Room Carpet Area Replacement Installed Fire Station 25 Halls 584 2001 ', 198& Station Officer 216 2001:"r 198& Locker Room 336 2001 198& bay Room 660 2001 1988i Sunk Room 624 2001 .:r 1988 Fire Station 25 Total 1 2420 Fire Station 26 Radio Room " 110 2001_a 1988 Hills. 1,58 2001:"r 1988 clay Room 466 2001 198& Bunk Room 672 2001:"r 198& Locker;Room 294 2001 7988 Fire Station 26 Total 1694 Fire Administration Halls 670 2003 1993 EMS/HAZMAT 192 2003 1993 Shift Commander 216 2003 1993 Training Officer 168 2003 1993 Training/Meeting Room 1440 2003 1993 Chief 2681 2003 1993 Secretary 172 2003 1993 Conference Room 280 2003 1993 Lobby/Inspectors 408 2003 1993 Deputy Fire Marshal 221 2003 1993 Reception 208 2003 1993 Closets 481 2003 1 1993 Fire Administration Total 491 Fire Station 27 Bunk Room 520 2003 1991 Day Room 576 2003 1991 Station Officer 196 2003 1991 Hall 176 2003 1991 Fire Station 27 Total 1468 Carpets 6/27/01 Village of Buffalo Grove Carpet Inventory and Replacement Schedule Projected Year of Next Year Existing Carpet Was Building Area Room Carpet Area Replacement Installed Police Headquarters Patrol Dispatch 216 2003 1998 Office 144 2003 1989 Office 144 2003 1989 Office 144 2003 1989 Office 216 2003 1989 Office 180 2003 1989 Office 660 2003 1989 Subtotal 1704 Administration Records 1140 2001_ 1989' - Office'i 144 2001 1989 Halls 444 2001 1989 Office 120 2001 1989 Office 280 2001 1989 Office 192 2001 1989 Office 144 2001 1989 Office 166 2001 1989 Conference Room, 280, 2001_t 1989i Secretary/Reception 384 2001 1989; Subtotal 3296 IY Halls 324 2005 1995 Office 384 2005 1995 Office 544 2005 1995 Office 1056 2005 1995 Office 200 2005 1995 Office 280 2005 1995 Office 144 2005 1995 Office 144 2005 1995 Office 144 2005 1995 Office 168 2005 1995 Office 144 2005 1995 Office 576 2005 1995 Subtotal 4108 Lower Level Range 16 2003 1989 Roll Call 560 2003 1989 Fitness Room 576 2003 1989 Training Room 2016 2003 1989 Subtotal 3168 Police Headquarters Total 17 Carpets 6/27/01 Board Agenda Item Submittal xIV B Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Authorization to Bid Buffalo Grove Golf Course Erosion Control Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 06/22/2001 07/02/2001 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In order to proceed with the implementation of the Buffalo Grove Golf Course Creek Erosion Control Project during the Fall 2001 planting season, I would request that the Village Board authorize bidding at their next regular meeting scheduled for July 2, 2001. A copy of the plans and specifications for the project will be placed in the Trustees Lounge by the end of the day on Friday, June 29th. If you have any questions concerning this matter, please let me know. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El bid01.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: June 21, 2001 SUBJECT: Buffalo Grove Golf Course Creek Erosion Control Project In order to proceed with the implementation of the Buffalo Grove Golf Course Creek Erosion Control Project during the Fall 2001 planting season, I would request that the Village Board authorize bidding at their next regular meeting scheduled for July 2, 2001. A copy of the plans and specifications for the pro ect will be placed in the Trustees Lounge by the end of the day on Friday, June 29t . If you have any questions concerning this matter,please let me know. Gregory V en, P.E. attachments G:\PWDIRGRP\LHC\BCRK\06211 wrb.doc Ub- 21- 01 1HU U9:52 FAX 262 763 25U9 6i.1iF.R & 1WUDXA.\ WJUU2 00020 NOTICE TO BIDDERS VILLAGE OF BUFFALO GROVE, ILLINOIS 1. Time and Place of Opening Bids. Sealed proposals for the construction of the Buffalo Creek Erosion Control Improvement Project for the Village of Buffalo Grove, Lake County, Illinois, Will be received at the Office of the Village Clerk, Fifty Raupp Boulevard, Buffalo Grove, Illinois, until 2:00 P.M., July 25, 2001, and at that time will be publicly opened and unit price total read aloud. 2. Description of Work. The proposed construction consists of approximately 1,060 lineal feet of streambank stabilization on Buffalo Creek. Streambank stabilization techniques include articulated concrete blocks, A-Jacks, biologs, rock toe, riprap and grouted riprap. Streambank stabilization will include planting of native vegetation, erosion control fabrics, a temporary sediment control structure,and other miscellaneous items of work. 3. Information for Bidders. All pertinent documents may be examined at the Office of the Director of Public Works, Fifty One Raupp Boulevard, Buffalo Grove, Illinois, or at the office of Baxter & Woodman, Inc., Consulting Engineers, 8678 Ridgefield Road, Crystal Lake, Illinois 50012. . Copies of the Bidding Documents may be obtained from the Engineers, Baxter & Woodman, Inc., upon a non-refundable payment of$35.00. Not less than the prevailing rate of wages as found by the Village of Buffalo Grove or the Department of Labor or determined by the court on review shall be paid to all laborers, workmen and mechanics performing work under this contract. The Village of Buffalo Grove is exempt from the Illinois State, municipal or county Retailers Occupation Tax, Service Occupation Tax, Use Tax, and Service Use Tax as described in Illinois Compiled Statute Chapter 35. Bid prices shall not include the cost of such taxes. All Bids must be accompanied by a Bidder's bond, certified check, bank cashier's check or bank draft payable to the Village of Buffalo Grove for ten percent (10%) of the total amount of the Bid as provided in the Instructions to Bidders. A pre-bid conference of all prospective Bidders and/or their representatives will be held at Buffalo Grove Golf Course, Forty Eight Raupp Boulevard, Buffalo Grove, Illinois on Monday, July 16,2001, at 10:00 A.M. 4. Rejection of Bids. The Board of Trustees reserves the right to reject any or all Bids and to waive technicalities. Unless the Bids are rejected for good cause, award of contract shall be made to the lowest responsible and responsive Bidder. Dated at , Illinois this day of , 2001. Janet M. Sirabian,Village Cleric END OF NOTICE TO BIDDERS NOTICE TO BIDDERS 00020-1 (000482)