2001-10-01 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF
BUFFALO GROVE Juffa
Grouclo
s
Fifty Raupp Blvd.
Buffalo Grove,IL 60089-2100
Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees
Fax 847.459-7906 Regular Meeting
October 1, 2001
7:30 PM
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Minutes
A. Minutes of the Special September 24, 2001 Village Board Meeting
V. Approval of Warrant
Warrant No. 943
VI. Village President Report
A. Designating the Week of October 7 - 13 as Fire Prevention Week in the Village of
Buffalo Grove
VII. Reports from the Trustees
VIII. Village Manager's Report
IX. Special Business
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five
days prior to each meeting.
XI. Consent Agenda
All items listed on the Consent Agenda, which are available in this room this evening, are
considered to be routine by the Village Board and will be enacted by one motion. There
will be no separate discussion of these items unless a Board member or citizen so
requests, in which event, the item will be removed from the General Order of Business and
considered after all other Regular Agenda items. (Attached).
XII. Ordinances and Resolutions
A. Resolution No. 2001- Commending Officer Kerry Kenney For Service To The
Village Of Buffalo Grove, 1971 - 2001
XIII. Old Business
• z
•
XIV. New Business
A. Waiver of Bids and Acceptance of Proposal of Amlex Developers for Police
Department Lower Level Remodeling (Trustee Braiman)
XV. Executive Session
XVI. Adjournment: Approximately 10:30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10:30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10:30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with
disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have
questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the
Village to make reasonable accommodations for those persons.
Consent Agenda
October 1, 2001
730 PM
XL Ordinances and Resolutions
A. Ordinance No. 2001- An Ordinance Amending Chapter 13.12 of the Buffalo
Grove Municipal Code Concerning Stormwater Managernent (Trustee Braiman)
RECOMMENDATION: Approve by motion.
SUMMARY: Requires adoption by the Village to remain a certified community. The
Ordinance now incorporates requirements for isolated wetlands.
B. Resolution No. 2001- Approving an Intergovernmental Agreement Providing
CMAQ Grant Funding for the Right-of-Way Acquisition for the Port ClintonRoad
and Prairie Road Intersection Improvement (Trustee Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: LCDOT has requested that Buffalo Grove serve as the lead agency for
ROW acquisition activities for both the Village (Parcel 2) and Lake County (Parcel
1) acquisitions. This request would simplify and expedite this activity.
C. Resolution No. 2001- Approving an Agreement for Appraisal Services for t,
Port Clinton Road and Prairie Road Intersection Improvement(Trustee Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: LCDOT has requested that Buffalo Grove serve as the lead agency for
ROW acquisition activities for both the Village (Parcel 2) and Lake County (Parcel
1) acquisitions. This request would simplify and expedite this activity.
D. Resolution No. 2001- Approving an Agreement for Appraisal Review.Services
for the Port Clinton Road and Prairie Road Intersection Improvement (Trustee
Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: LCDOT has requested that Buffalo Grove serve as the lead agency for
ROW acquisition activities for both the Village (Parcel 2) and Lake.County(Parcel
1) acquisitions. This request would simplify and expedite this activity.
E. ,Resolution'No. 2001- Approving an Agreement for Negotiation Services for
the Port Clinton Road and Prairie Road Intersection Improvement (Trustee Berman)
RECOMMENDATION: Approve by motion.
SUMMARY: LCDOT has requested that Buffalo Grove serve as the lead agency for
ROW acquisition activities for both the Village(Parcel 2) and Lake County-(Parcel
1) acquisitions. This request would simplify and expedite this activity.
New Business
F. Authorization to Bid the Installation of a Fire.Sprinkler System for Fire Station 26
and Fire Administration as per the FY2001/2002 CIP Budget Project# PBF38/99.
(Trtistee Braiman)
REt #MENDATION: Approve by motion.
S Y: Concerns the purchasernstallation of a fire sprinkler system, Station
26 Fire Administration as authorized in the FY�i�L.Program Budget, CIP
#PE) 8 including underground water supply alterations, alarm upgrades and fire_
suppression system as per code.
G. Ap va l of Wercchek Professional Center DevelopmentImprovement
p Agreement
Final Plat&Acceptance of Sanitary Sewer (Trustee Kahn) ,
RECOMMENDATION: Approve by motion.
SUMMARY: Engineering approval of this project is recommended subject„to the
conditions ouined in the Village,Engineer`s atrac ed memo. also,the c sewer i
is
set forth in the PUD Ordinance have been met and we recom end that the
be accepted as a public sewer.
Old Business
None
_ l
Meeting of the Village of Buffalo Grove Board of Trustees
Regular Meeting
October 1, 2001
7:30 PM
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Minutes
V. Approval of Warrant
VI. Village President Report
VII. Reports from the Trustees
Vill. Village Manager's Report
IX. Special Business
X. Questions from the Audience
Discussion on questions from the audience will be limited to 10 minutes. Presentations
before the Village Board should be scheduled through the Village Manager's Office five
days prior to each meeting.
XI. Consent Agenda
None
XII. Ordinances and Resolutions
XIII. Old Business
XIV. New Business
XV. Executive Session
XVI. Adjournment: Approximately 10.30 p.m.
The Village Board will make every effort to accommodate all items on the agenda by 10.30
p.m. The Board, does, however, reserve the right to defer consideration of matters to
another meeting should the discussion run past 10.30 p.m.
The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities,
who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the
accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable
accommodations for those persons.
Consent Agenda
October 1, 2001
7:30 PM
XI. Ordinances and Resolutions
None
New Business
None
Old Business
None
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9/24/01
MINUTES OF THE SPECIAL MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF
BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD,
BUFFALO GROVE,ILLINOIS ON MONDAY,SEPTEMBER 24,2001
CALL TO ORDER
President Hartstein called the meeting to order at 7:32 P.M. After a moment of silence to remember the victims of
the September 11,2001 attacks in New York and Washington,D.C.,Boy Scout Troop 140 presented the colors as
those present stood and pledged allegiance to the Flag.
COMMENDATIONS
President Hartstein reviewed an incident in which members of Boy Scout Troop 140 encountered a man that had
been severely injured and transported him to safety. President Hartstein then presented commendations to each of
the individuals involved,and thanked them for their courage and for all they do for the community on an ongoing
basis.
ROLL CALL
Roll call indicated the following present: President Hartstein;Trustees Marienthal,Braiman,Glover,Berman,
Johnson and Kahn.
Also present were:Ghida Neukirch,Acting Village Manager;William Raysa,Village Attorney;Scott Anderson,
Assistant Finance Director;Art Malinowski,Human Resources Director;Phil Versten,Communications Manager;
Robert Pfeil,Village Planner;Richard Kuenkler,Village Engineer;Police Chief McCann;and Joseph Tenerelli,
Village Treasurer.
APPROVAL OF MINUTES
Moved by Glover,seconded by Berman,to approve the minutes of the September 10,2001 Special Meeting. Upon
roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
WARRANT#942
Mr.Tenerelli read Warrant#942. Moved by Marienthal,seconded by Glover,to approve Warrant#942 in the
amount of $2,339,307.96,authorizing payment of bills listed. Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
CHARITY DRIVES
President Hartstein noted several charitable fund drives that will be taking place to aid the victims and families of
the tragedy that took place in New York and Washington,D.C.on September 11,2001.
WALTER PAYTON FOUNDATION
President Hartstein read from a Proclamation declaring Sunday,September 30,2001 as Walter Payton Foundation
Day in Buffalo Grove and encouraged all individuals and organizations throughout the community to participate in
the 5K Fitness Run and Family Fitness Walk.
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9/24/01
BREAST CANCER AWARENESS MONTH
President Hartstein read a proclamation declaring the month of October,2001 as National Breast Cancer Awareness
Month and October 19,2001 as National Mammography Day in the Village of Buffalo Grove.
LAKE COOK ROAD
Trustee Marienthal commented on the Lake Cook Road construction.
ILLINOIS MUNICIPAL LEAGUE
Trustee Glover reported on the Illinois Municipal League Conference last week in Chicago;she noted that,although
it was a somber mood,there were many worthwhile and informative sessions offered. Materials gathered at the
conference will be distributed to all Board members.
TRANSPORTATION ISSUES
Trustee Berman reported on the status of several transportation issues affecting the Village of Buffalo Grove;there
will be Public Hearings on October 23,2001 and October 25,2001,and Trustee Berman strongly urged all
interested parties,residents and businesses,to attend these hearings so that their comments may be heard.
WEST NILE VIRUS
Trustee Johnson reported on the status of the West Nile Virus in the area,and reviewed the actions being taken and
advice being given by the Board of Health.
MANAGEMENT REPORT
Mrs.Neukirch noted the submittal of the Management Report for the month of August,2001;there were no
questions on same.
SPEED ENFORCEMENT
Mrs.Neukirch presented information regarding an enhanced speed enforcement initiative that the Village is going to
be coordinating,which comes at the suggestion of Trustee Berman. A team of employees was put together to
determine methods to enforce the speed limit as well as promote the speed limit;a contest was held and the slogan
selected is Take Heed—Don't Speed. The slogan will be prominently displayed throughout the community.
BUFFALOES ON PARADE
President Hartstein noted that special recognition is extended to professional artist Joseph Burlini,who served as the
Village's artist and designed the buffalo as part of the Buffaloes on Parade program
QUESTIONS FROM THE AUDIENCE
Karen Golan,2067 Sheridan Road,Rolling Hills subdivision,stated that the residents are asking for the help and
support of the Board in dealing with issues with the developer,Scarsdale Homes;she explained the reasons that the
...,� residents are asking that the LOC,which is due to expire in October,2001,not be renewed. Mrs.Neukirch
responded as to steps the Village has taken to rectify this situation and the current status of the issue.
CONSENT AGENDA
President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could
request that an item be removed for full discussion;there were no such requests. The Village Clerk then read a brief
synopsis of each of the items on the Consent Agenda.
Trustee Johnson noted that he will abstain from voting on Item XI.B.,since Vernon Township is his client.
Moved by Glover,seconded by Marienthal to approve the Consent Agenda.
I
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9/27/01
ORDINANCE NO.2001-62—Sign Code
Motion to approve Ordinance No.2001-62,Granting a variance from Sections 14.20.050 and 14.40.025 of the
Buffalo Grove Sign Ordinance as it pertains to Seimens Technologies,Inc.
RESOLUTION No.2001-35—Motor Fuel Tax
Motion to approve Resolution No.2001-35,Approoving IDOT—Motor Fuel Tax Resolution concerning a portion
of Old Weiland Road and Garden Court.
DOMINICK'S—Plat of Easement
Motion to approve the Dominick's(Plaza Shopping Center)Plat of Easement for Utilities&Fire Lanes.
I
Upon roll call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson*,Kahn
NAYS: 0—None
*Trustee Johnson abstained on Resolution No.2001-35.
Motion declared carried.
ORDINANCE#2001-63—PORTER'S STEAKHOUSE
i
Moved by Glover,seconded by Johnson,to pass Ordinance#2001-63,amending Chapter 5.20 Liquor Controls,
revoking a Class A license for Porter's Steakhouse,an establishment that has closed. Upon roll call,Trustees voted
as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
ORDINANCE#2001-64—TASTE OF TOKYO
Moved by Johnson,seconded by Johnson,to pass Ordinance#2001-64,amending Chapter 5.20,Liquor Controls,
reserving a Class B license for Taste of Tokyo. Upon roll call,Trustees voted as follows:
I
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
POLICE VEHICLE
Moved by Braiman,seconded by Kahn,to waive bids for the replacement Police Department vehicle in accordance
with the memo from Commander Dunne dated September 11,2001 for an amount not to exceed$17,000. Upon roll
call,Trustees voted as follows:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
AVIS INVESTMENTS
I
Bernard Citron,representing Avis Investment Inc.,made a presentation to the board,details of which are contained
in his letter to President Hartstein of September 13,2001;he referred to the Site Plan and highlighted the changes
that have been made since they last appeared before the Board.
Debbie Salveson,a parishioner at St.Mary's,as well as a parent of students at St.Mary's,made a presentation
summarizing why she and others are opposed to this development.
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9/24/2001
Trustee Kahn asked about the historic significance of the rectory;he asked if there had actually been input from the
parishioners;and also asked about the perspective regarding children crossing the parking lot to get to the
playground.
Mr.Citron stated that the rectory does not have historical architectural significance because there have been so many
additions to it and,therefore,it is not the original building;it is their understanding that this has been discussed with
members of the parish.
Father Mark Reszel presented a brief history of the church and its property;he stated that the church is no longer a
home to only 40 farming families and they need to configure how best to use its space and resources;he explained
how this has been handled within the church itself and how church members have been made aware of this proposal;
he explained why he did not believe relocating the football field would be a safety hazard.
Trustee Braiman stated that the Village Board does not have a vehicle to make this a historical monument;he is
concerned that the auto body shop has not been incorporated in the plan in the event that it can be acquired;he does
not believe that the parking in the northeast corner is viable;he believes it makes more sense to have the rectory
located on the corner;he would like to know if there is a state requirement for playground area for schools;he would
like to see a photo overlay on the site;he stated that the Village Board cannot be involved in the inner differences in
the church;he asked that a-mails from Mrs. Salveson be made available to the Plan Commission;all of these issues
should be dealt with at the Plan Commission.
Moved by Braiman,seconded by Johnson,to refer the Avis Investments proposed condominiums on the east side of
Buffalo Grove Road across from Church Road,rezoning to the B-5 Town Center District and approval of a
Preliminary Plan and Amendment of a Special Use in the R-1 District for construction of a new rectory and office
on the St.Mary's property.
Trustee Johnson stated that the Village Board cannot govern whether or not a property owner sells property;he has a
concern with the way this development is integrated into the overall Town Center parcel;he has a problem with the
fact that some of these units look out onto the rear of the Town Center;he has a concern with the traffic pattern;he
asked about the legal possibility of acquiring the auto body parcel.
Mary Sue Didier, 16678 Aptakisic,Prairie View,stated that she is very concerned about this proposal;she stated
that the church founders had the foresight to purchase all the property that they did,and she cannot understand how
this property could be sold when the church states that they need parking;the football field was actually donated for
the extension of the cemetery;she does not believe the building can be classified as obsolete when there are people
living there and offices are contained there.
Trustee Glover stated that she believes the parking situation is poor;she asked if thought had been given to making
the buildings smaller,moving them in,and putting the parking behind the buildings with one-way travel;she
currently believes that the buildings are too large,there is not enough green space and the plan is too dense;she
definitely does not want to see the buildings any higher.
Mr.Citron responded to the comments and suggestions that have been made.
Charlene Shultz,4 Sunridge,St.Mary's parent and parishioner,stated that church members and school parents have
not had a voice in this plan;she stated that many disagree with this proposal;she was assured that there will be
ample opportunity for public input at the Plan Commission.
George Krug,stated that this acreage is at 4.28 acres,and the B-5 district requires a minimum of a 5.0 acre parcel;
he suggested that,since these are two distinct parcels,the rectory proposal and the townhouses should be reviewed
individually so that the Plan Commission may review each one on its own merit.
Trustee Berman agrees with what has already been stated;the question of whether or not the church should build a
new rectory is not something that should be decided by the Village Board;his concerns are with the traffic flow,the
density,the parking,the orientation of the site,the rectory plan,the auto body site,and the legal questions raised by
Trustee Johnson.
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9/24/01
Trustee Marienthal stated that that the parking on the north section of the plan must be addressed;the two buildings
on this plan must be better incorporated into the plan;the auto body parcel must be brought into this.
President Hartstein stated that he is concerned with the streetscape along Buffalo Grove Road.
Upon roll call,Trustees voted as follows on the motion:
AYES: 4—Braiman,Johnson,Kahn,President Hartstein
NAYS: 3—Marienthal,Glover,Berman
Motion declared carried.
BELMONTVILLAGE
Harold Francke,representing Belmont Village,reviewed the request of the petitioner.
Moved by Johnson,seconded by Braiman,to grant the request of Belmont Village Assisted Living Facility,Buffalo
Grove Town Center,for extension of the deadline to commence construction.
Diane Garber made a presentation explaining why she urges the Board to deny this request.
Jeff Berg also explained the reasons that he believes that this request should be denied.
Upon roll call,Trustees voted as follows:
AYES: 5—Braiman,Glover,Berman,Johnson,Kahn
NAYS: 1 —Marienthal
Motion declared carried.
EXECUTIVE MEETING
Moved by Braiman,seconded by Berman,to move to Executive Meeting to discuss Sale or Lease of Real Estate.
Upon roll call,Trustees voted as follows on the motion:
AYES: 6—Marienthal,Braiman,Glover,Berman,Johnson,Kahn
NAYS: 0—None
Motion declared carried.
The Board moved to Executive Meeting from 9:35-9:57 P.M.
ADJOURNMENT
Moved by Braiman,seconded by Glover,to adjourn the meeting. Upon voice vote,the motion was unanimously
declared carried. The meeting was adjourned at 9:57 P.M.
Janet M.Sirabian,Village Clerk
APPROVED BY ME THIS DAY OF ,2001
Village President
VILLAGE OF BUFFALO GROVE WARRANT#943
1-Oct-01
Corporate Fund:
Reimbursement 115,969.13
Unemployment Insurance 0.00
Revenue Reimbursements 28.00
Legislative 6,743.39
Office of Village Manager 368.06
Planning 0.00
Management Information Systems 42.19
Legal 53.31
Finance&General Services 5,119.32
Fire Services 4,641.59
Police Services 1,723.78
Building &Zoning 75.96
Engineering Services 965.93
Building &Grounds 114.80
Street&Bridge Operations 1,849.83
Street& Bridge Administration 1,236.17
Forestry 414.61
ESDA 332.51
Transfer/Non Operating 0.00
Total 139,678.58
IMRF:
Employee Contributions 0.00
Employer Contributions 0.00
Total 0.00
Parking Lot Fund: 0.00
Motor Fuel Tax Fund: 0.00
Capital Projects-Facilities: 8,952.31
Capital Projects-Streets: 0.00
Contractual Street Maintenance Debt Service Fund: 0.00
Bond & Interest Fund#1: 0.00
Bond&Interest Fund#2: 0.00
Bond& Interest Fund#3: 0.00
Facilities Development Debt Service: 0.00
Police Pension Fund: 0.00
Fire Pension Fund: 0.00
Water Fund:
Reimbursements 0.00
Revenue Reimbursements 0.00
Water Operations 2,565.98
Sewer Operations 3,133.26
Total 5,699.24
Buffalo Grove Golf Fund:
Reimbursements 0.00
Expenses 599.43
Total 599.43
Central Garage Fund:
Reserve for Capital Replacement 17,000.00
Reimbursements 0.00
Expenses 5,105.41
Total 22,105.41
Arboretum Golf Fund:
Reimbursements 0.00
Expenses 196.66
Total 196.66
MIS Replacement Fund 1,940.05
Refuse Service Fund: 0.00
PAYROLL PERIOD ENDING 09/23/01 673,088.16
PAYROLL PERIOD ENDING 0.00
TOTAL WARRANT#943 852,259.84
APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, ILLINOIS
Village Clerk Village President
09/23(01 AdJ Long/Bonus(Oct) Balance
Net Earnings 403,321.29 403,321.29
Federal W/H PENMO 945 5,857.99 5,857.99
Federal W/H BW 941 74,456.28 74,456.28
Federal W/H MO 941 115.34 115.34
Credit Union 31,728.68 31,728.68
State W/H 14,393.42 14,393.42
State W/H Wisc 598.38 598.38
United Way 293.00 293.00
AFLAC 13.30 13.30
Police Pension 15,938.53 15,938.53
Fire Pension 11,244.01 11,244.01
Flex Savings 1,418.54 1,418.54
Dependent Care 747.29 747.29
Retiree Health Sav 1,156.52 1,156.52
ICMA Employee 26,698.70 26,698.70
ICMA Employer 2,286.81 2,286.81
PPO Premium Deduct 3,819.35 3,819.35
IPBC/Retirees 3,548.78 3,548.78
FICA 15,645.22 15,645.22 31,290.44
FOP 85.00 85.00
Medicare 6,987.07 6,987.07 13,974.14
45,264.58
Fire Dues 1,272.00 1,272.00
Life Insurance 303.00 303.00
PC Purchase 1,972.89 1,972.89
Garnishments 2,800.09 2,800.09
Suspension 0.00
General Fund Fire 241.00 241.00
Sub-total 626,942.48 0.00 0.00 626,942.48 649,574.77
IMRF-Supplement 36.13 36.13
IMRF-Employee 0.00 10,187.83 10,187.83
IMRF-Employer 0.00 13,289.43 13,289.43
Gross Payroll 650,455.87 0.00 0.00 650,455.87 673,088.16
Bank Transfer
Equals total of
Payrl Dist by Org
ee Pay Adjustment Register, Current Employer Expense
Payroll Gross 673,088.16 Bank Sheets should always=this#
Water/Sewer 23,913.77
Police Pension 43,318.15
Fire Pension 2,742.09
BG Golf 23,839.17
Arb Golf 18,485.55 Difference between Pyrl Gross 560,789.43
Total Other Funds 112,298.73 less water/golf/pension
Date: 09/27/01 09:58 ViLLage of Buffalo Grove Page: 1
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000010 CORPORATE FUND
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
7 POLICE PENSION FUND
1001010000 049810 214 POLICE PENSION 4,331.26
*TOTAL VENDOR POLICE PENSION FUND 4,331.26
8 FIRE PENSION FUND
1001010000 049811 215 FIRE PENSION 304.39
*TOTAL VENDOR FIRE PENSION FUND 304.39 *
26 IMRF
1001010000 049812 217 IMRF 1,962.66
1001010000 049812 217 IMRF 2,560.18
*TOTAL VENDOR IMRF 4,522.84 *
902750 VILLAGE OF BUFFALO GROVE
9/13/01 049820 136 PER PROP REP TAX 6,052.40
*TOTAL VENDOR VILLAGE OF BUFFALO 6,052.40 *
903080 VILLAGE OF BUFFALO GROVE
9/13/01 049816 126 PER PROP REP TAX 4,698.02
*TOTAL VENDOR VILLAGE OF BUFFALO 4,698.02
903130 VBG-FAC DEV DEBT SERV FND
9/13/01 049817 128 PER PROP REP TAX 7,449.11
9/13/01 049817 128 PER PROP REP TAX 7,957.01
9/13/01 049817 128 PER PROP REP TAX 12,020.16
*TOTAL VENDOR VBG-FAC DEV DEBT SE 27,426.28 *
903140 VILLAGE OF BUFFALO GROVE
9/13/01 049819 131 PER PROP REP TAX 41,858.93
*TOTAL VENDOR VILLAGE OF BUFFALO 41,858.93
903240 VILLAGE OF BUFFALO GROVE
9/13/01 049818 , 130 PER PROP REP TAX 35,933.50
*TOTAL VENDOR VILLAGE OF BUFFALO 35,933.50 *
**TOTAL CORPORATE FUND 125,127.62
'CSS ®01Pe11 < /,tFl S'9�
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 2
User: huntsa EXPENDITURE APPROVALS LIST i
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000210 CORPORATE REVENUE
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
418935 ILLINOIS STATE POLICE
9/21/01 049833 1299 ALL OTHER INCOME 28.00
*TOTAL VENDOR ILLINOIS STATE POLL 28.00
**TOTAL CORPORATE REVENUE 28.00
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Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000401 LEGISLATIVE
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
307517 GEN POWER, INC
R05498 049748 3713 B G DAYS COMM 4,852.00
*TOTAL VENDOR GEN POWER, INC 4,852.00 *
348510 ELLIOTT HARTSTEIN
9/13-16/01 049779 3112 PRO TRNG 409.13
*TOTAL VENDOR ELLIOTT HARTSTEIN 409.13 *
515500 STEPHEN A LASER ASSOC.
91914 049783 3714 FIRE & POLICE COM 1,000.00
*TOTAL VENDOR STEPHEN A LASER ASS 1,000.00 *
795500 JANET M. SIRABIAN
9/13-16/01 049808 3213 PRO TRNG/TRAVEL 69.00
9/13-16/01 049808 3112 PRO TRNG/TRAVEL 40.00
9/13-16/01 049808 3112 PRO TRNG/TRAVEL 347.91
9/13-16/01 049808 3213 PRO TRNG/TRAVEL 25.35
*TOTAL VENDOR JANET M. SIRABIAN 482.26
**TOTAL LEGISLATIVE 6,743.39
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Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000405 OFC VLG MANAGER
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
10400 AD-GIFT SPECIALTIES
914230 049836 3240 OFF SUPP 21.12
*TOTAL VENDOR AD-GIFT SPECIALTIES 21.12 *
729350 QUILL CORPORATION
7546385 049806 3240 OFF SUPP 11.16
*TOTAL VENDOR QUILL CORPORATION 11.16 *
737310 RELIABLE
LVM48400 049807 3240 OFFICE SUPP 159.26
*TOTAL VENDOR RELIABLE 159.26 *
903060 VILLAGE OF BUFFALO GROVE
9/4/01 049815 4214 FUEL TRANS 23.58
9/4/01 049815 4213 FUEL TRANS .54
9/4/01 049815 4218 FUEL TRANS 12.00
9/4/01 049815 4211 FUEL TRANS 69.33
*TOTAL VENDOR VILLAGE OF BUFFALO 105.45 *
903230 VBG VIL MGRS OFFICE
9/26/01 049829 3240 MISC EXP 71.07
*TOTAL VENDOR VBG VIL MGRS OFFICE 71.07 *
**TOTAL OFC VLG MANAGER 368.06
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 5
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000407 MIS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K2247745I 049769 3211 TELE/EQ RENT/MISC 21.28
*TOTAL VENDOR ARCH WIRELESS 21.28 *
903230 VBG VIL MGRS OFFICE
9/26/01 049829 4935 MISC EXP 20.91
*TOTAL VENDOR VBG VIL MGRS OFFICE 20.91 *
**TOTAL MIS 42.19
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 6
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000408 LEGAL SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
687700 PADDOCK PUBLICATIONS,INC.
T2659608 049805 3615 LEGAL NOTICES 53.31
*TOTAL VENDOR PADDOCK PUBLICATION 53.31
**TOTAL LEGAL SERVICES 53.31
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 7
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000410 FIN & GEN SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
36950 AMERITECH
MULTIPLE 049798 3211 TELEPHONE 57.60
*TOTAL VENDOR AMERITECH 57.60 *
36950 AMERITECH
MULTIPLE 049798 3211 TELEPHONE 57.60
*TOTAL VENDOR AMERITECH 57.60 *
58181 AT&T
7275 AUG 0 049799 3211 TELEPHONE 16.69
*TOTAL VENDOR AT&T 16.69 *
545600 MALNATI ORGANIZATION, INC
10/22/01 049784 3215 REC COMM AFF 50.00
*TOTAL VENDOR MALNATI ORGANIZATIO 50.00 *
620320 OCE-USA, INC
1404631 049804 4313 OFFICE EQUIP 221.42
*TOTAL VENDOR OCE-USA, INC 221.42 *
712430 POSTAGE BY PHONE
9/19/01 049761 3212 POSTAGE 2,000.00
*TOTAL VENDOR POSTAGE BY PHONE 2,000.00 *
'729350 QUILL CORPORATION
7546385 049806 3240 OFF SUPP 51.39
*TOTAL VENDOR QUILL CORPORATION 51.39 *
841600 THIRD MILLENNIUM ASSOC
3520 049813 4913 CONS FEES OTHER 2,649.87
*TOTAL VENDOR THIRD MILLENNIUM AS 2,649.87 *
903220 VILLAGE OF BUFFALO GROVE
09/26/01 049814 3240 MISC EXP 14.75
*TOTAL VENDOR VILLAGE OF BUFFALO 14.75 *
**TOTAL FIN & GEN SERVICES 5,119.32
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 8
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000421 FIRE SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
10408 AGA LINDE HEALTHCARE
92899003 049737 3250 MISC SUPP 43.31
*TOTAL VENDOR AGA LINDE HEALTHCAR 43.31 *
51052 BERNIE ARENDS
9/24/01 049770 3115 CLOTH ALLOW 97.47
*TOTAL VENDOR BERNIE ARENDS 97.47 *
51210 ARLINGTON POWER EQUIP
152976 049739 4111 M&R DEPT EQUIP 38.08
*TOTAL VENDOR ARLINGTON POWER EQU 38.08 *
93750 BIO-TRON, INC.
22099 049743 4111 M&R DEPT EQUIP 24.00
*TOTAL VENDOR BIO-TRON, INC. 24.00 *
112670 BU COM, INC.
29346 049772 4111 M&R DEPT EQUIP 51.00
*TOTAL VENDOR BU COM, INC. 51.00 *
153460 CONNECTIONS UNLIMITED
MULTIPLE 049774 3115 CLOTH ALLOW 48.50
MULTIPLE 049774 3115 CLOTH ALLOW 114.66
MULTIPLE 049774 3115 CLOTH ALLOW 1,153.60
MULTIPLE 049774 3115 CLOTH ALLOW 17.50
*TOTAL VENDOR CONNECTIONS UNLIMIT 1,334.26 *
482300 KALE UNIFORMS, INC.
187420 049780 3115 CLOTH ALLOW 296.19
*TOTAL VENDOR KALE UNIFORMS, INC. 296.19 *
573765 MITCH'S GREENTHUMB LAND
MULTIPLE 049757 4923 FIRE TRNG CLASS C 550.00
*TOTAL VENDOR MITCH'S GREENTHUMS 550.00 *
709050 PITNEY BOWES CR. CORP.
5451695-SP 049762 3217 EQUIP RENTAL 528.57
*TOTAL VENDOR PITNEY BOWES CR. CO 528.57 *
719416 PROGRESSIVE MED. INT'L
MULTIPLE 049791 3824 SMALL EQ/MISC SUP 64.85
MULTIPLE 049791 3250 SMALL EQ/MISC SUP 26.70
MULTIPLE 049791 3824 SMALL EQ/MISC SUP 44.03
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 9
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000421 FIRE SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
MULTIPLE 049791 3824 SMALL Ea/MISC SUP 40.13
*TOTAL VENDOR PROGRESSIVE MED. IN 175.71 *
755930 ROGAN'S SHOES
21201 049794 3115 CLOTH ALLOW 150.00
*TOTAL VENDOR ROGAN'S SHOES 150.00 *
774550 SCHULTZ & ASSOC.
21070 049763 3219 PRINTING 778.00
*TOTAL VENDOR SCHULTZ & ASSOC. 778.00 *
844000 PAUL TIERNEY
9/24/01 049795 3115 CLOTH ALLOW 50.00
*TOTAL VENDOR PAUL TIERNEY 50.00 *
902250 VILLAGE OF ARLINGTON HTS
31542 049768 3112 PRO TRNG 525.00
*TOTAL VENDOR VILLAGE OF ARLINGTO 525.00 *
**TOTAL FIRE SERVICES 4,641.59
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 10
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000431 POLICE SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
48527 ANIMAL EMERGENCY OF
59983 049738 4918 ANIMAL CONT 280.00
*TOTAL VENDOR ANIMAL EMERGENCY OF 280.00 *
79000 STEVE BALINSKI
9/19/01 049741 3213 TRAVEL 175.00
*TOTAL VENDOR STEVE BALINSKI 175.00 *
139020 CHICAGO COMM SERV INC
76052 049744 4113 MOB DATA TERM 322.00
*TOTAL VENDOR CHICAGO COMM SERV I 322.00 *
275780 FBINAA ILL CHAPTER
9/25/01 049832 3112 PRO TRNG 45.00
*TOTAL VENDOR FBINAA ILL CHAPTER 45.00
276200 F & F OFFICE SUPPLIES
199861-0 049837 3347 SUPP RECORDS 286.92
*TOTAL VENDOR F & F OFFICE SUPPLI 286.92 *
687707 PADDOCK PUBLICATIONS
2560 10/17 049839 3218 SUB/PUB 39.60
*TOTAL VENDOR PADDOCK PUBLICATION 39.60 *
729350 QUILL CORPORATION
7569094 049840 3347 SUPP RECORDS 392.78
*TOTAL VENDOR QUILL CORPORATION 392.78 *
768940 SAMS CLUB
4095 AUG 0 049835 4935 ALL OTHER EXP/PRO TRNG 31.51
4095 AUG 0 049835 3112 ALL OTHER EXP/PRO TRNG 31.63
*TOTAL VENDOR SAMS CLUB 63.14
779955 SE-ME
41915 049764 4318 DUE ASSES PURCH 19.13
*TOTAL VENDOR SE-ME 19.13 *
809150 STAIRMASTER
616726 049765 3275 PHY FIT EQUIP 29.55
*TOTAL VENDOR STAIRMASTER 29.55 *
852570 TRITON ELECTRONICS, INC
MULTIPLE 049766 4116 PATROL EQUIP 61.71
*TOTAL VENDOR TRITON ELECTRONICS, 61.71 *
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 11
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000431 POLICE SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
888910 U.S. CAVALRY
3609844 049767 3115 CLOTH ALLOW 8.95
*TOTAL VENDOR U.S. CAVALRY 8.95
**TOTAL POLICE SERVICES 1,615.64 108.14
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 12
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000441 BUILDING & ZONING
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
155034 CORPORATE EXPRESS
MULTIPLE 049775 3240 OFF SUPP 75.96
*TOTAL VENDOR CORPORATE EXPRESS 75.96
**TOTAL BUILDING & ZONING 75.96
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 13
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000445 ENGINEERING SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
505750 RICHARD KUENKLER
4339 049782 3113 MEMBERSHIP/DUES 60.00
*TOTAL VENDOR RICHARD KUENKLER 60.00 *
505750 RICHARD KUENKLER
9/8-13 049754 3112 PRO TRNG 494.87
*TOTAL VENDOR RICHARD KUENKLER 494.87 *
755920 MANUEL B. RODIS
9/17-18/01 049793 3112 PRO TRNG 411.06
*TOTAL VENDOR MANUEL B. RODIS 411.06 *
**TOTAL ENGINEERING SERVICES 965.93
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 14
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000451 BUILDING SERVICES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K22477451 049769 3217 TELE/EQ RENT/MISC 13.84
*TOTAL VENDOR ARCH WIRELESS 13.84 *
612040 NORTH SHORE GAS
MULTIPLE 049803 3826 GAS FAC 33.83
1211 9/17/ 049788 3812 GAS FAC 67.13
*TOTAL VENDOR NORTH SHORE GAS 100.96 *
**TOTAL BUILDING SERVICES 114.80
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 15
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000461 STREET OPERATIONS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K2247745I 049769 3217 TELE/Ea RENT/MISC 55.21
*TOTAL VENDOR ARCH WIRELESS 55.21 *
147400 CLIFFORD-WALD CO.
MULTIPLE 049745 3822 TR & ST SIGNS 555.97
*TOTAL VENDOR CLIFFORD-WALD CO. 555.97 *
326655 GRIMCO, INC
1189284-01 049751 3822 TR & ST SIGNS 107.16
*TOTAL VENDOR GRIMCO, INC 107.16 *
338110 HALL SIGNS, INC
1192.38 049752 3822 TR & ST SIGNS 603.00
*TOTAL VENDOR HALL SIGNS, INC 603.00 *
468007 JORDAN INDUSTRIAL SUPP
71184 049753 3250 MISC SUPP 19.80
*TOTAL VENDOR JORDAN INDUSTRIAL S 19.80 *
562270 MEADE ELECT. CO., INC.
603922 049785 3216 MAINT CONTR 30.00
*TOTAL VENDOR MEADE ELECT. CO., I 30.00 *
568030 MENARDS
MULTIPLE 049786 3250 TR & ST SIGNS/ST 155.89
MULTIPLE 049786 3822 TR & ST SIGNS/ST 189.60
MULTIPLE 049786 4017 TR & ST SIGNS/ST 59.20
*TOTAL VENDOR MENARDS 404.69 *
569000 MEYER MATERIAL CO.
138681 049787 3912 M&R STS & HWYS 74.00
*TOTAL VENDOR MEYER MATERIAL CO. 74.00 *
**TOTAL STREET OPERATIONS 1,849.83
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 16
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000462 PUB WRKS ADM
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
152889 CDW GOVERNMENT, INC
EK18443 049747 3240 OFFICE SUPP 94.99
*TOTAL VENDOR CDW GOVERNMENT, INC 94.99 *
155034 CORPORATE EXPRESS
MULTIPLE 049775 3240 OFF SUPP 519.00
MULTIPLE 049775 3240 OFF SUPP 51.37
*TOTAL VENDOR CORPORATE EXPRESS 570.37 *
512850 LAKE COUNTY COLLECTOR
1631 049755 3218 SUB/PUB 52.00
*TOTAL VENDOR LAKE COUNTY COLLECT 52.00 *
620380 OFFICE CONCEPTS, INC.
174551 049789 4312 OFFICE FURN 511.33
*TOTAL VENDOR OFFICE CONCEPTS, IN 511.33 *
903220 VILLAGE OF BUFFALO GROVE
09/26/01 049814 3240 MISC EXP 7.48
*TOTAL VENDOR VILLAGE OF BUFFALO 7.48 *
**TOTAL PUB WRKS ADM 1,236.17
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 17
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000463 FORESTRY
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K2247745I 049769 3217 TELE/EG RENT/MISC 55.36
*TOTAL VENDOR ARCH WIRELESS 55.36 *
326020 GREAT WESTERN BAG CO.
305689 049750 3824 MISC SUPP/SM EQ & 171.00
305689 049750 3250 MISC SUPP/SM Ea & 188.25
*TOTAL VENDOR GREAT WESTERN BAG C 359.25 *
**TOTAL FORESTRY 414.61
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 18
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000010
DEPT NO. 000471 ESDA
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
284120 BETH FISH
9/4-6/01 049777 3213 TAVEL 283.24
*TOTAL VENDOR BETH FISH 283.24 *
988980 PAUL ZUCKER
1938 049797 4316 OPER EG DEPT 49.27
*TOTAL VENDOR PAUL ZUCKER 49.27 *
**TOTAL ESDA 332.51
***TOTAL CORPORATE FUND 148,700.93 136.14
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 19
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000021
DEPT NO. 000021 CAP PROJ-FACILITIES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
712400 VINCENT POSITANO
COMP PORCH 049792 147 REC ALL OTHER 2,500.00
*TOTAL VENDOR VINCENT POSITANO 2,500.00
**TOTAL CAP PROJ-FACILITIES 2,500.00
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 20
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000021
DEPT NO. 000511 CAP PROJ-FACILITIES
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
139900 CIVILTECH ENGINEERING CO.
27794 049773 4675 ALL OTHER INCOME 2,579.78
*TOTAL VENDOR CIVILTECH ENGINEERI 2,579.78
512810 LAKE CO STORMWATER
9/19/01 049834 4677 BUF CREEK EROS CONT PROG 810.00
*TOTAL VENDOR LAKE CO STORMWATER 810.00
688960 PARSONS,BRINCKERHOFF,
MULTIPLE 049790 4662 IL 83 BIKEPATH OV 1,173.00
MULTIPLE 049790 4662 IL 83 BIKEPATH OV 1,889.53
*TOTAL VENDOR PARSONS,BRINCKERHOF 3,062.53
**TOTAL CAP PROJ-FACILITIES 5,642.31 810.00
***TOTAL CAP PROJ-FACILITIES 8,142.31 810.00
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 21
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000051
DEPT NO. 000541 WATER OPERATIONS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K22477451 049769 3217 TELE/EQ RENT/MISC 41.52
*TOTAL VENDOR ARCH WIRELESS 41.52 *
83450 BAXTER & WOODMAN, INC
MULTIPLE 049742 4412 C/P SYS IMP 865.46
*TOTAL VENDOR BAXTER & WOODMAN, I 865.46 *
888915 U S FILTER DIST GRP
7739679 049796 3820 WATER METER PURCH 1,659.00
*TOTAL VENDOR U S FILTER DIST GRP 1,659.00 *
**TOTAL WATER OPERATIONS 2,565.98
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 22
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000051
DEPT NO. 000542 SEWER OPERATIONS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K2247745I 049769 3217 TELE/EG RENT/MISC 20.76
*TOTAL VENDOR ARCH WIRELESS 20.76 *
57025 A2Z MOBILE OFF SOLUTIONS
14913 049771 3216 MAINT CONTR 126.80
*TOTAL VENDOR A2Z MOBILE OFF SOLU 126.80 *
83450 BAXTER & WOODMAN, INC
MULTIPLE 049742 4412 C/P SYS IMP 2,611.40
*TOTAL VENDOR BAXTER & WOODMAN, I 2,611.40 *
304000 GASVODA & ASSOC. INC.
01S5428 049778 4018 M&R LIFT STAT 374.30
*TOTAL VENDOR GASVODA & ASSOC. IN 374.30 *
**TOTAL SEWER OPERATIONS 3,133.26
***TOTAL WATER & SEWER FUND 5,699.24
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 23
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000055
DEPT NO. 000546 GOLF OPERATION-BGGC
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
36950 AMERITECH
MULTIPLE 049798 3211 TELEPHONE 31.41
*TOTAL VENDOR AMERITECH 31.41 *
612020 NICOR
3060 9/20/ 049802 3812 GAS FAC 494.52
*TOTAL VENDOR NICOR 494.52 *
822150 SWISHER
MULTIPLE 049809 3916 MAINT BLDG & FAC 73.50
*TOTAL VENDOR SWISHER 73.50 *
**TOTAL GOLF OPERATION-BGGC 599.43
***TOTAL BUFFALO GROVE GOLF CLUB 599.43
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 24
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000056
DEPT NO. 000056 CENTRAL GARAGE FUND
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
179310 DEER PARK AUTO SALES, INC
9/12/01 049830 223 RES CAP REP 80.00
*TOTAL VENDOR DEER PARK AUTO SALE 80.00
179310 DEER PARK AUTO SALES, INC
9/12/01/1 049831 223 RES CAP REP 16,920.00
*TOTAL VENDOR DEER PARK AUTO SALE 16,920.00
**TOTAL CENTRAL GARAGE FUND 17,000.00
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 25
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000056
DEPT NO. 000547 GARAGE OPERATIONS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K22477451 049769 3217 TELE/EQ RENT/MISC 20.76
*TOTAL VENDOR ARCH WIRELESS 20.76
61140 AUTO TECH CENTERS, INC
MULTIPLE 049740 4213 AUTO PARTS 334.95
MULTIPLE 049740 4213 AUTO PARTS 136.00
MULTIPLE 049740 4213 AUTO PARTS 333.78
126264 049821 4213 AUTO PARTS 68.88
*TOTAL VENDOR AUTO TECH CENTERS, 873.61
147777 COCHRANE COMPRESSOR CO.
MULTIPLE 049746 4111 M&R DEPT EQUIP 375.70
MULTIPLE 049746 4111 M&R DEPT EQUIP 517.50
*TOTAL VENDOR COCHRANE COMPRESSOR 893.20
204600 EL-COR INDUSTRIES, INC
30805 049776 4213 AUTO PARTS 216.08
*TOTAL VENDOR EL-COR INDUSTRIES, 216.08
322600 GRAND PRIX CAR WASH
AUG 01 049749 4218 CONT AUTO SERV 255.49
*TOTAL VENDOR GRAND PRIX CAR WASH 255.49
483000 KAR PRODUCTS, INC.
681781 049781 4213 AUTO PARTS 93.75
*TOTAL VENDOR KAR PRODUCTS, INC. 93.75
522800 LEROY'S LAWN EQUIP.
9708772 049822 4213 AUTO PARTS 26.18
*TOTAL VENDOR LEROY'S LAWN EQUIP. 26.18 *
551800 MCALLISTER EQUIPMENT CO
P57707 049823 4213 AUTO PARTS 6.25
*TOTAL VENDOR MCALLISTER EQUIPMEN 6.25 *
570111 MID AMERICA TRUCK & EQ CO
208003 049825 4213 AUTO PARTS 513.78
*TOTAL VENDOR MID AMERICA TRUCK & 513.78 *
570240 MID TOWN PETROLEUM INC.
MULTIPLE 049824 4215 LUBRICANTS 551.75
64636 049756 4215 LUBRICANTS 519.35
*TOTAL VENDOR MID TOWN PETROLEUM 1,071.10 *
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 26
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000056
DEPT NO. 000547 GARAGE OPERATIONS
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
596770 NAPA-HEIGHTS AUTOMOTIVE
790 AUG 01 049758 4213 AUTO PARTS 219.36
*TOTAL VENDOR NAPA-HEIGHTS AUTOMO 219.36 *
612140 N W FIRE EXT. & SERV CO
27491 049759 4218 CONT AUTO SERV 107.75
*TOTAL VENDOR N W FIRE EXT. & SER 107.75 *
690672 PARTS PLUS OF PROS HTS
811270 AUG 049760 4213 AUTO PARTS 234.83
*TOTAL VENDOR PARTS PLUS OF PROS 234.83 *
729230 QUALITY TRUCK PARTS & SUP
MULTIPLE 049827 4213 CONT AUTO SERV/AU 163.22
MULTIPLE 049827 4213 CONT AUTO SERV/AU 149.61
MULTIPLE 049827 4218 CONT AUTO SERV/AU 25.00
*TOTAL VENDOR QUALITY TRUCK PARTS 337.83 *
736600 RECYCLE TECH. INC.
30089 049826 4213 AUTO PARTS 209.00
*TOTAL VENDOR RECYCLE TECH. INC. 209.00 *
811118 BILL STASEK CHEVROLET
84423 049828 4213 AUTO PARTS 26.44
*TOTAL VENDOR BILL STASEK CHEVROL 26.44 *
**TOTAL GARAGE OPERATIONS 5,105.41
***TOTAL CENTRAL GARAGE FUND 5,105.41 17,000.00
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 27
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000057
DEPT NO. 000548 GOLF OPERATIONS-AGC
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
51035 ARCH WIRELESS
K2247745I 049769 3250 TELE/EQ RENT/MISC 20.76
*TOTAL VENDOR ARCH WIRELESS 20.76 *
562138 MCIWORLDCOM COMM SERV
48887 AUG 049801 3211 TELEPHONE 15.36
*TOTAL VENDOR MCIWORLDCOM COMM SE 15.36 *
612040 NORTH SHORE GAS
MULTIPLE 049803 3812 GAS FAC 44.02
MULTIPLE 049803 3812 GAS FAC 27.27
*TOTAL VENDOR NORTH SHORE GAS 71.29 *
822150 SWISHER
MULTIPLE 049809 3916 MAINT BLDG & FAC 89.25
*TOTAL VENDOR SWISHER 89.25 *
**TOTAL GOLF OPERATIONS-AGC 196.66
***TOTAL ARBORETUM GOLF CLUB FUND 196.66
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 28
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000058
DEPT NO. 000058 MIS OPERATIONS FUND
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
546300 MARK ONE COMPUTERS
137096 049800 223 RES CAP REP 440.05
*TOTAL VENDOR MARK ONE COMPUTERS 440.05 *
570235 MIDWEST COMPUTER WORKS
2062013 049838 223 RES CAP REP 1,500.00
*TOTAL VENDOR MIDWEST COMPUTER WO 1,500.00 *
**TOTAL MIS OPERATIONS FUND 1,940.05
***TOTAL MIS OPERATIONS FUND 1,940.05
Date: 09/27/01 09:58 Village of Buffalo Grove Page: 29
User: huntsa EXPENDITURE APPROVALS LIST
Warrant Date 10/01/01
FUND NO. 000058
DEPT NO. 000058 MIS OPERATIONS FUND
VENDOR# VENDOR NAME
INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED
****TOTAL BILLS 170,384.03 17,946.14
>�i .2,2 c
VILLAGE OF BUFFALO GROVE
•
isroclamatton
FIRE PREVENTION WEEK
WHEREAS,fire deaths due to smoke inhalation out number fire deaths due to burns by more than two to one;and,
WHEREAS,smoke detectors are our first line of defense against fire,and,
WHEREAS,research shows that having a smoke detector cuts our risk of dying in a fire nearly in half;and,
WHEREAS,even though 900%of U.S.homes have at least one smoke detector,estimates show that about one-third
of all homes that have fires have smoke detectors that are not working,usually because of dead or missing batteries;and,
WHEREAS,the National Fire Alarm Code requires smoke detectors outside each sleeping area and on each level;of
the home and recommends testing smoke detectors at least once a month;and,
WHEREAS,a smoke detector that Jan't working can't protect us from deadly smoke and fire,"Test Your Detector
for Life"is an important message to communicate to our community;and,
WHEREAS,the fire service of the Village of Buffalo Grove is dedicated to the safety of life and property from the
devastating effects of fire;and,
WHEREAS,those members of the fire service are joined by other concerned citizens of the Village,as well as
businesses,schools,service clubs,and organizations in their fire safety efforts;and,
WHEREAS,the local efforts of the fire service are supported by the activities of organizations such as the American
Burn Association,the American Red Cross,the Congressional Fire Services Institute,the Fire Marshals Association of North
America,the International Association of Arson Investigators,the International Association of Fire Chiefs,the International
Association of Fire Fighters,the International Association of Black Professional Fire Fighters,the rational Association of
State Fire Marshals,the National Fire Protection Association,the National Volunteer Fire Council,and the United States Fire
Administration;
NOW,THEREFORE,I,ELLIOTT HARTSTEIN,President of the Village of Buffalo Grove do hereby proclaim the
week of October 7-13,2001 as FIRE PREVENTION WEEK. This week commemorates the great Chicago Fire of 1871
which killed 300 persons,left 100,000 homeless and destroyed more than 17,000 buildings.
I call upon the people of Buffalo Grove to participate in fire prevention activities at home,work-and school,and to
heed the message: "Cover The Bases and Strike Out Fire"as the 2001 Fire Prevention Week theme suggests.
Dated this 1" day of Ogtg .2001.
ELLIOTT HARTSTEIN,Village President
Board Agenda Item Submittal XI-A
Requested By: Dick K Kuenkler Entered By: Dick K Kuenkler
Agenda Item Title:
Ordinance No.2001- An Ordinance Amending Chapter 13.12 of the Buffalo Grove Municipal Code
Concerning Stormwater Management
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/26/2001 10/01/2001 � Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached is an Ordinance enacting the revised Lake County Watershed Development Ordinance,
which requires adoption by the Village to remain a certified community. The Ordinance now
incorporates requirements for isolated wetlands, an area that was previously regulated by the
USACOE.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
smc.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
TO: William R. Balling
Village Manager
FROM: Richard K. Kuenkler
Village Engineer
DATE: September 26, 2001
SUBJECT: AMENDED LAKE COUNTY WATERSHED DEVELOPMENT
ORDINANCE
Attached is an Ordinance enacting the revised Lake County Watershed Development
Ordinance, which requires adoption by the Village to remain a certified community. The
Ordinance now incorporates requirements for isolated wetlands, an area that was
previously regulated by the USACOE
Approval of the Ordinance is recommended.
Richard K. Kuenkler, P.E.
Village Engineer
F:\GROUP\ENGINEER\RKK\MEMOS\482.doc
ORDINANCE NO. 2001-
AN ORDINANCE AMENDING CHAPTER 13.12 OF THE
VILLAGE OF BUFFALO GROVE MUNICIPAL CODE
CONCERNING STORMWATER MANAGEMENT
WHEREAS, the Village of Buffalo Grove has previously established stormwater
management regulations which have proven to result in the construction of effective and
high quality stormwater management systems, and
WHEREAS, the Lake County Board adopted a Watershed Development
Ordinance on June 8, 1992, which was amended on August 14, 2001.
WHEREAS, it is necessary for the Village of Buffalo Grove to amend its
stormwater management regulations to enable the Village Engineer to effectively provide
overall coordination of stormwater management facility design without the inefficiency
and confusion which would otherwise be expected to result if the staff of the Lake
County Stormwater Management Commission were to independently administer Lake
County's Watershed Development Ordinance while the Village staff is simultaneously
administering Buffalo Grove's Stormwater Management regulations.
NOW, THEREFORE BE IT ORDAINED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois, as follows:
Section 1: Chapter 13.12.115 of the Buffalo Grove Municipal Code is amended to
read as follows:
Adoption of Lake County Watershed Development Ordinance by Reference: The
provisions of the Lake County Watershed Development Ordinance as approved by the
Lake County Board on August 14, 2001 are adopted herein by reference. In case of
conflict between the provisions of the Lake County Watershed Development Ordinance
and any other provisions of the Buffalo Grove Municipal Code, the most stringent
provisions shall apply. The Village Engineer shall serve as the "Enforcement Officer"
for the purpose of administering the provisions of the Lake County Stormwater
Management Ordinance.
Section 2: The validity of any section, clause, sentence, or provision of this
Ordinance shall not affect the validity of any other part of this Ordinance which can be
given effect without such invalid part or parts.
Section 3: This Ordinance shall take effect and be in full force from and after its
passage, signing, approval, and publication in pamphlet form as provided by law.
AYES:
NAYES:
ABSENT:
PASSED: 32001
APPROVED: , 2001
PUBLISHED: 12001
APPROVED:
Village President
ATTEST:
Village Clerk
F:\GROUP\ENGINEER\ORD\Ord01-4.doc
Board Agenda Item Submittal XI-B
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Resolution No.2001- Approving an Intergovernmental Agreement Providing CMAQ Grant Funding for the
Right-of-Way Acquisition for the Port Clinton Road and Prairie Road Intersection Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/27/2001 10/01/2001 � Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 NO
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The ROW acquisition for the planned realignment of the intersection of Port Clinton Road and
Prairie Road intersection improvement is now programmed for Federal CMAQ (80%)funding.
LCDOT has requested that Buffalo Grove serve as the lead agency for ROW acquisition
activities for both the Village (Parcel 2) and Lake County (Parcel 1) acquisitions. This request
would simplify and expedite this activity. Therefore, it is recommended that the Village Board
approve the following resolutions at their next regular meeting, including:
1. A Resolution Approving an Intergovernmental Agreement Providing CMAQ Grant Funding
for the Right-of-Way Acquisition for the Port Clinton Road and Prairie Road Intersection
Improvement.
2. A Resolution Approving an Agreement for Appraisal Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
3. A Resolution Approving an Agreement for Appraisal Review Services for the Port Clinton
Road and Prairie Road Intersection Improvement.
4. A Resolution Approving an Agreement for Negotiation Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
The acquisition appraisal and negotiation service agreements have been submitted and
pre-approved by IDOT to insure conformance with CMAQ funding requirements.
If you have any questions concerning this matter, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
res1.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2001-
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT PROVIDING
CMAQ GRANT FUNDING FOR THE RIGHT-OF-WAY ACQUISITION
FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD
INTERSECTION IMPROVEMENT
WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS,the Village President and Board of Trustees desire to have an
improvement to the intersection of Port Clinton Road and Prairie Road implemented; and,
WHEREAS,Lake County has requested that the Village serve as the lead agency
for the project's right-of-way acquisition and the Village is willing to serve as lead agency for this
activity, subject to the local share for Lake County's Parcel 1 funding responsibility being pre-
paid or otherwise committed to by Lake County in a manner acceptable to the Village Attorney;
and,
WHEREAS, 80%Federal funding has been programmed for the right-of-way
acquisition costs for the improvement at the intersection of Port Clinton Road and Prairie Road;
and,
WHEREAS,the State's policies and procedures require an agreement with the
State, in order to utilize the programmed funding;
NOW, THEREFORE,BE IT RESOLVED by the President and Board of
Trustees of the Village of Buffalo Grove,Cook and Lake Counties,Illinois as follows:
1. The"Local Agency Agreement for Federal Participation"related to the right-of-way
acquisition for the Port Clinton Road and Prairie Road Intersection Improvement is
hereby approved.
2. The Village President is authorized and directed to execute the agreement. A copy of
said agreement is attached hereto and made a part hereof.
3. This Resolution shall be in full force and effect from and after is passage and approval.
AYES:
NAPES:
ABSENT:
PASSED: . 2001
APPROVED: . 2001
APPROVED:
Village President
ATTEST:
Village Clerk
\\WIN2KPW\GROUP\PWDIRGRP\LHC\PTCL\RESOI Ldoc
Local Agency 'llkwAs Departnvirit Section
Buffalo Grove of Trar>sporta 93-00081-04-CH
Local Agency Agreement Fund Type
for Federal Participation STA
State Contract I Day Labor Local Contract RR Force Account
X
This Agreement is made and entered into between the above local agency(LA)and the state of Illinois, acting by and through its
Department of Transportation,hereinafter referred to as"STATE". The STATE and LA jointly propose to improve the designated location as
shown below. The improvement shall be constructed in accordance with plans approved by the STATE and the STATE's policies and
procedures approved and/or required by the United States Federal Highway Administration hereinafter referred to as FHWA.
Location
Local Name Buffalo Grove Road Route FAU 2657 Length 863.085 Meters
Termini At Port Clinton Road/Prairie Road Intersection
Current Jurisdiction
Project Description Existing Str. No. N/A
Right of way acquisition of two parcels for the intersection improvement of Port Clinton Road and Prairie Road.
Division of Cost
Type of Work FHWA % State LA % Total
Participating Construction ( ) ( ) ( )
Non-Participating Construction ( ) ( ) ( )
Preliminary Engineering ( ) ( ) ( )
Construction Engineering ( ) ( ) ( )
Right of Way 201,200 ( 80.00 ) ( ) 50,300 ( 20.00 ) 251,500
Railroads ( ) ( ) ( )
Utilities ( ) ( ) ( )
TOTAL $ 201,200 $ $ 50,300.00 $ 251,500
NOTE: The above costs are approximate and subject to change. The actual costs win be used in the final division of cost for billing and
reimbursement. If funding is not a percentage of the total,place an asterisk in the space provided for the percentage and explain below.
The Federal share of construction engineering may not exceed 15%of the Federal share of the final construction cost.
Local Agency Appropriation
The LA on May 7, 2001 ,appropriated,by separate resolution,ordinance or road improvement statement,
$251,500.00 to pay the LA's share of the cost and will appropriate additional funds,if required to cover the LA's total
cost. LA's share of the cost to be paid with ❑ MFT Funds ®Other Funds.
Method of Financing(State Contract Work)
METHOD A—Lump Sum(95%of LA Obligation)
METHOD B— Monthly Payments of
METHOD C—LA's Share divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Construction En in enng Ri ht-of-Wa
Job Number Project Number Job Number Project Number Job Number Project Number
R-91-021-01 CMM-7003(772)
Page 1
IL 49"327 BLR 4251 (Rev.2/01)
Agreement Provisions
THE LOCAL AGENCY AGREES:
(1) To acquire in its name,or in the name of the state if on the state highway system,all right-of-way necessary for this project in
accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970,and established state policies and procedures. Prior to advertising for bids,the LA shall certify to the STATE that all
requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments,if any,will be
cooperatively determined by representatives of the LA,and STATE and the FHWA,if required.
(2) To provide for all utility adjustments,and to regulate the use of the right-of-way of this improvement by utilities, public and
private,in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during
construction of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum(addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction,an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA,the completed improvement,or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain,for a minimum of 3 years after the completion of the contract, adequate books,records and supporting documents
to verify the amounts,recipients and uses of all disbursements of funds passing in conjunction with the contract;the contract and
all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General
and the department;and the LOCAL AGENCY agrees to cooperate fully with any audit conducted by the Auditor General and the
department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE
under the contract for which adequate books,records and supporting documentation are not available to support their purported
disbursement.
(8) To provide if required,for the improvement of any railroad-highway grade crossing and rail crossing protection within the limits of
the proposed improvement;
(9) To comply with Federal requirements or possibly lose(partial or total)Federal participation as determined by the FHWA;
(10) (STATE Contracts Only) That the method of payment designated on page one will be as follows:
Method A- Lump Sum Payment. Upon award of the contract for this improvement,the LA will pay to the STATE, in lump
sum,an amount equal to 95%of the LA's estimated obligation incurred under this Agreement,and will pay to
the STATE the remainder of the LA's obligation(including any nonparticipating costs)in a lump sum, upon
completion of the project based upon final costs.
Method B- Monthly Payments. Upon award of the contract for this improvement,the LA will pay to the STATE,a specified
amount each month for an estimated period of months,or until 95%of the LA's estimated obligation under the
provisions of the Agreement has been paid,and will pay to the STATE the remainder of the LA's obligation
(including any nonparticipating costs)in a lump sum,upon completion of the project based upon final costs.
Method C- Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this
improvement,the LA will pay to the STATE,an amount equal to the LA's share of the construction cost divided
by the estimated total cost,multiplied by the actual payment(appropriately adjusted for nonparticipating costs)
made to the contractor until the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding,equipment, labor,material and
services necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for,or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed,the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
(13) (Right-of-Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed,the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
Local Agency Section
Buffalo Grove(V) 93-00081-04-CH
Page 2
IL 494-0327 BLR 4251 (Rev.2/01)
(14) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred,suspended, proposed for debarment,declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency:
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a
public(Federal, State or local)transaction or contract under a public transaction;violation of Federal or State antitrust
statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records,making false
statements receiving stolen property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal,State,local)with
commission of any of the offenses enumerated in item(b)of this certification;and
(d) have not within a three-year period preceding the Agreement had one or more public transactions(Federal,State, local)
terminated for cause or default.
(15) To include the certifications,listed in item 14 above and all other certifications required by State statutes,in every contract,
including procurement of materials and leases of equipment.
(16) (STATE Contracts) That execution of this agreement constitutes the LOCAL AGENCY's concurrence in the award of the
construction contract to the responsible low bidder as determined by the STATE.
(17) That for agreements exceeding$100,000 in federal funds,execution of this Agreement constitutes the LOCAL AGENCY's
certification that:
(a) No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee
of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract,the making
of any cooperative agreement, and the extension,continuation, renewal,amendment or modification of any Federal contract,
grant,loan or cooperative agreement.
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress or an
employee of a Member of Congress,in connection with this Federal contract,grant,loan or cooperative agreement,the
undersigned shall complete and submit Standard Form-LLL,"Disclosure Form to Report Lobbying',in accordance with its
instructions.
(c) The LOCAL AGENCY shall require that the language of this certification be included in the award documents for all
subawards at all ties(including subcontracts,subgrants and contracts under grants,loans and cooperative agreements)and
that all subrecipients shall certify and disclose accordingly.
(18) To regulate parking and traffic in accordance with the approved project report.
(19) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes.
(20) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
THE STATE AGREES:
(1) To provide such guidance,assistance and supervision and to monitor and perform audits to the extent necessary to assure
validity of the LA's certification of compliance with Titles II and III requirements.
(2) (STATE Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE(and FHWA, if required)and to award a contract for construction of the proposed improvement,after receipt of a
satisfactory bid.
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (LOCAL Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way,utility work and/or
construction work:
(a) To reimburse the LOCAL AGENCY for the Federal and/or State share on the basis of periodic billings,provided said billings
contain sufficient cost information and show evidence of payment by the LOCAL AGENCY.
(b) To provide independent assurance sampling,to furnish off-site material inspection and testing at sources normally visited by
STATE inspectors of steel,cement,aggregate,structural steel and other materials customarily tested by the STATE.
Local Agency Section
Buffalo Grove M 93-00081-04-CH
Page 3
IL 494-0327 BLR 4251 (Rev.2/01)
IT IS MUTUALLY AGREED:
(1) That this agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve
the proposed improvement for Federal-aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties,their successors and assigns.
(3) The recipient shall not discriminate on the basis of race,color,national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-
assisted contracts. The recipient's DBE program,as required by 49 CFR part 26 and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated
as a violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program,the department
may impose sanctions as provided for under part 26 and may,in appropriate cases,refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986(31 U.S.C.3801 et seq.).
(4) This Agreement shall be administered under the provisions of the STATE's federally approved Disadvantaged Business
Enterprise Program.
(5) In cases where the STATE is reimbursing the LOCAL AGENCY,obligations of the STATE shall cease immediately without penalty
or further payment being required if,in any fiscal year,the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement
Number 1 Location Map
(Insert addendum numbers and titles as applicable)
The LA further agrees,as a condition of payment,that it accepts and will comply with the applicable provisions set forth in this Agreement
and all addenda indicated above.
APPROVED APPROVED
State of Illinois
Name Elliot Hartstein Department of Transportation
Title Village President By
County Board Chairperson/Mayor/Viilage Presidentletc. Director of Highways
Signature Date
Date
NOTE: If signature is by an APPOINTED official,a resolution
authorizing said appointed official to execute this agreement
is required.
Local Agency
Buffalo Grove(V)
Section
93-00081-04-CH
Page 4
IL 494-0327 BLR 4251 (Rev.2/01)
MIST 1 NTFS2\LOCMGR 1\Gen\Wp2\ar8-27-01 BuffaloGroveBindoc
08.16/2001 13:3.3 FAX 817 5375845 VILLAGE OF BUFFALO GROVE+ 16004
PRELIMINARY ESTIMATE OF COST
FOR THE ACQUISITLQN OF T.Ht ROW PARCW
OF THE INTERSECTION
OF PORT CLINTON ROAD AND PRAIRIE ROAD
SERVICES PARCEL 1 PARCEL 2 TOTAL
NEGOTIATION FEE $ 1.750.00 $ 1,750.00 $ 3,500.00
APPRAISAL FEE S 1,000.00 S 1,000.00 $ 2.000.00
REVIEW APPRAISAL FEE $ 400.00 S 400.00 $ 800.00
LAND ACQUISITION $ 35,000.00 $ 210,200.00 S 245,200.00
TOTAL s 35,150.00 $ 213,350-00 S 251,S00.00
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u ogrove I I CM No gn ug Exhibit A-1 =
Board Agenda Item Submittal XI-C
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Resolution No.2001- Approving an Agreement for Appraisal Services for the Port Clinton Road and Prairie
Road Intersection Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/27/2001 10/01/2001 � Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $2,000
Additional Notes regarding Expenditures:
Following 80% CMAQ grant reimbursement and LCDOT Parcel 1 related reimbursement,the total net Village
expense for this contract will be$200.00.
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The ROW acquisition for the planned realignment of the intersection of Port Clinton Road and
Prairie Road intersection improvement is now programmed for Federal CMAQ (80%)funding.
LCDOT has requested that Buffalo Grove serve as the lead agency for ROW acquisition
activities for both the Village (Parcel 2) and Lake County (Parcel 1) acquisitions. This request
would simplify and expedite this activity. Therefore, it is recommended that the Village Board
approve the following resolutions at their next regular meeting, including:
1. A Resolution Approving an Intergovernmental Agreement Providing CMAQ Grant Funding
for the Right-of-Way Acquisition for the Port Clinton Road and Prairie Road Intersection
Improvement
2. A Resolution Approving an Agreement for Appraisal Services for the Port Clinton Road and
Prairie Road Intersection Improvement
3. A Resolution Approving an Agreement for Appraisal Review Services for the Port Clinton
Road and Prairie Road Intersection Improvement
4. A Resolution Approving an Agreement for Negotiation Services for the Port Clinton Road and
Prairie Road Intersection Improvement
The acquisition appraisal and negotiation service agreements have been submitted and
pre-approved by IDOT to insure conformance with CMAQ funding requirements.
If you have any questions concerning this matter, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
res2.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION 2001-
A RESOLUTION APPROVING AN AGREEMENT FOR APPRAISAL SERVICES
FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD
INTERSECTION IMPROVEMENT
WHEREAS,the Village President and Board of Trustees desire to proceed
with the Port Clinton Road and Prairie Road Intersection Improvement; and,
WHEREAS, an agreement with a qualified appraiser is necessary to
proceed with necessary right-of-way acquisition for the project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and
Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as
follows:
1. The agreement entitled"Proposal for Local Public Agency Appraisal Services" is
hereby approved.
2. The Village Manager is authorized and directed to execute the agreement for the
Village. A copy of said agreement is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: 12001
APPROVED: 12001
Approved:
Village President
ATTEST:
Village Clerk
GAP WDIRGRP\LHC\PTCL\RES012.doc
Route FAU 2657 (BuffaloGrov,
PROPOSAL FOR LOCAL PUBLIC Section at Port Clinton Rai)
AGENCY APPRAISAL SERVICES County Lake
Project No.
Job No.
our File No. 3076
1. Proposal of "T" Engineering Service Ltd.
whose address is Midwest oa a Brook, Illinois
60523
hereinafter referred to as APPRAISER for the furnishing to the
Village of Buffalo Grove , hereinafter referred to as the Local
Public Agency, or LPA, certain appraisal services described on Exhibit B .attached
hereto and made a part hereof for the project and rates set forth on said Exhibit.
2. Appraisal reports called for on said Exhibit B will be prepared independently of any
other appraiser employed under a similar proposal to furnish appraisal services on
said project and personally by the following named individual or individuals whose
qualifications have been approved by LPA:
Fred R. Taarowski
3. LPA will furnish to APPRAISER prescribed appraisal report forms, parcel plats, legal
descriptions, ostensible owner and a statement of items generally noncompensable
under the law of Illinois.
4. APPRAISER acknowledges for self and the individual or individuals designated in
Item 2 above that they are familiar with the contents of the certification attached
hereto as Exhibit A and agrees that the individual or individuals designated in Item 2
as preparing the appraisal report will execute such a certification for each parcel
appraised as well as personally making a physical inspection of said parcel.
5. It is understood that appearances in court and pretrial conferences may be required in
relation to the appraisal services called for herein and it is agreed that such
appearance or appearances shall be made upon request of LPA or its trial counsel.
6. APPRAISER will not furnish a copy of any appraisal or the findings or results
contained therein to any other person or agency unless authorized by LPA or upon
court order.
7. Appraisal reports will be fully documented and contain the fair market value of the
whole property, the fair market value of the property taken (including improvements)
as part of the whole, the fair market value of the remainder before and after the
taking, the damage to the remainder, the compensation for easements and the total
compensation.
8. LPA reserves the right to employ a specialist or specialists to prepare a separate
valuation of machinery or other specialty items for use in preparation of the appraisal
reports by APPRAISER. Such valuation or other data shall be the property of the
LPA and may be made available to APPRAISER or others for analysis and
incorporation into appraisal reports as may be deemed appropriate by APPRAISER
or others under any other contract for appraisal services.
9. Invoices for appraisal services will be submitted for payment, in triplicate, through the
representative of LPA accepting this proposal and will show the route, construction
section, county, job number, project number and parcel number or numbers. Invoices
for services in connection with pre-trial conferences and court testimony will show the
LPA 321 (1 of 13)
9/95
items listed above and,-in.addition, will include'a statement of the nature of services
performed and amount-ottime thereon. -VUEWILr J
10. APPRAISER warrants that APPRAISER has not employed or retained any company
orperson,'otherlhan a bona fide employee working solely for APPRAISER, to solicit
or secure this-contract, and that APPRAISER has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for APPRAISER,
any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this contract. For breach or
violation of this warrant, LPA shall have the right to annul this contract without liability.
11. APPRAISER hereby certifies for self and the individual or individuals named in Item 2
above that they have no interest,. present or contemplated, in any of the
aforementioned parcels. If any conflict of interest arises, APPRAISER will
immediately inform the representative for LPA accepting this proposal and return all
material furnished to appraiser for re-assignment to others.
12. Any dispute concerning a question of fact arising under this proposal shall be decided
by the representative for LPA accepting this proposal and such decision shall be final
and conclusive.
13. Changes in the work to be performed under this proposal may be made at any time in
writing by LPA. If such changes justify an increase or decrease in the charges set
forth in the final paragraph thereof, an equitable adjustment shall be made and this
contract shall be modified accordingly. Documentation which is considered
inadequate will be augmented and errors will be corrected upon request without
additional cost.
14. LPA may terminate this proposal at any time and for any cause by a notice in writing
to APPRAISER. In the event of such termination, payment will be made to
APPRAISER for the appraisals which have been completed. Appraisals in the
process of completion shall be compensated for on an equitable basis and all
incomplete appraisals and data collected in connection with them shall be turned over
and become the property of LPA; provided, however, that should this proposal be
terminated solely because the progress or quality of work is unsatisfactory as
determined by the representative for LPA accepting this proposal, then no payment
will be made or demanded by APPRAISER for any appraisal reports which have not
been completed-and delivered to-LPA priortorfhe-date of said terminations
15. APPRAISER will save harmless LPA from all claims and liability due to activities of
APPRAISER, APPRAISER's agents or employees and will comply with all federal,
state and local laws and ordinances.
16. APPRAISER agrees that this contract or any part thereof will not be sublet or
transferred without the written consent of the representative accepting this proposal
for LPA.
17. In the event this proposal is accepted, it shall constitute a contract as of the date it is
accepted by the representative for LPA and shall be binding on APPRAISER,
APPRAISER's executors, administrators, successors or assigns, as may be
applicable. No services will be paid which are performed prior to the date of
acceptance by the representative.
18. The APPRAISER in making the certifications required by this proposal is making
these certifications on behalf of the contracting entity and its officers and each
individual authorized to do work for the Illinois Department of Transportation under
this proposal.
LPA 321 (2 of 13)
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19. It is understood and agreed that Appendices A and B shall be a part of this contract
and APPRAISER agrees to be bound by the terms and provisions contained therein.
20. APPRAISER certifies that he/she has not been convicted of bribery or attempting to
bribe an officer or employee of the LPA or State of Illinois, nor has the he/she made
an admission of guilt of such conduct which is a matter of record, nor has any official,
officer, agent or employee been so convicted nor made such an admission.
If a firm, the firm certifies that it has not been convicted of bribery or attempting to
bribe an officer or employee of the LPA or State of Illinois, nor has the firm made an
admission of guilt of such conduct which is a matter of record, nor has an official,
agent, or employee of the firm committed bribery or attempted bribery on behalf of the
firm and pursuant to the direction or authorization of a responsible official of the firm.
21. APPRAISER, under penalty of perjury under the laws of the United States, certifies
that, except as noted below, the company or any person associated therewith in the
capacity of owner, partner, director, officer, principal investigator, project director,
manager auditor, or any position involving the administration of federal funds:
• is not currently under suspension, debarment, voluntary exclusion, or
determination of ineligibility by any federal agency;
• has not been suspended, debarred, voluntarily excluded or determined
ineligible by any federal agency within the past 3 years;
• does not have a proposed debarment pending; and
• has not been indicted, convicted, or the subject of a civil judgment by a
court of competent jurisdiction in any matter involving fraud or official
misconduct within the past 3 years.
Exceptions will not necessarily result in denial of award, but will be considered in
determining bidder responsibility. For any exception noted, indicate to whom it
applies, initiating agency, and dates of action. Providing false information may result
in criminal prosecution or administrative sanctions.
(INSERT EXCEPTIONS)
22. APPRAISER under penalties of perjury, certifies that as in accordance with Section
11.1 of the Illinois Purchasing Act, no person who is entitled to receive individually
more than 7-1/2 percent of the total distributable income of the organization or
together with their spouse or minor child more than 15 percent of the total
distributable income of the organization is (1) an elected state official, a member of
the General Assembly, an appointed officer, a state employee; (2) an officer or
employee of the Illinois Toll Highway Authority or the Illinois Building Authority; or (3) a
spouse or minor child of any such enumerated person.
APPRAISER has not, nor has any principal of the firm (if a company), nor has the firm
been convicted of any felony, or, if so convicted, at least one year has passed since the
LPA 321 (3 of 13)
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date of completion of the sentence as of the effective date of this contract, 30 ILCS
505/10.3.
APPRAISER does not, nor does any principal of the firrn,(if a company), nor does the
firm pay dues or fees on behalf of its employees-or agents or reimburse or otherwise
subsidize them for payment of dues or fees to any club which unlawfully discriminates.
23. APPRAISER certifies that he/she is not in default on an educational loan as provided
in 5 ILCS 385/3.
24. APPRAISER certifies that he/she is not barred from bidding on State of Illinois
contracts because of violations of state law regarding bid rigging or bid rotating (720
ILCS 5/33E-3 & 5/33E-4.)
25. APPRAISER certifies that he/she will not engage in the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the
performance of this contract or if a corporation, partnership or other entity with twenty-
five (25) or more employees have completed and signed the attached "DRUG FREE
WORKPLACE CERTIFICATION."
26. APPRAISER shall maintain, for a minimum of 5 years after the completion of the
contract, adequate books, records, and supporting documents to verify the amounts,
recipients, and uses of all disbursements of funds passing in conjunction with the
contract; the contract and all books, records, and supporting documents related to the
contract shall be available for review and audit by the Auditor General; and the
contractor agrees to cooperate fully with any audit conducted by the Auditor General
and to provide full access to all relevant materials. Failure to maintain the books,
records, and supporting documents required by this section shall establish a
presumption in favor of the state for the recovery of any funds paid by the state under
the contract for which adequate books, records, and supporting documentation are
not available to support their purported disbursement.
27. APPRAISER certifies that neither it nor any substantially owned affiliated company is
participating or shall participate in an international boycott in violation of the
provisions of the U.S. Export Administration Act of 1979 or the regulations of the U.S.
Department'of Commerce-promulgated under-that Act. This-certification applies to
any contract or renewal, amendment or modification to an existing contract that
exceeds $10,000.
LPA 321 (4 of 13)
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28. Under penalties of perjury, I certify that the name, taxpayer identification number,
and legal status listed below are correct.
Name: "T" Engineering Service Ltd.
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 3 6—2 7 6 5 3 3 6
(If you are an individual, enter your name and SSN as it appears on your
Social Security Card. If completing this certification for a sole proprietorship,
enter the owner's name followed by the name of the business and the
owner's SSN. For all other entities, enter the name of the entity as used
to apply for the entity's EIN and the EIN. The Name and Number must
match Internal Revenue Service records.)
Legal Status (check one):
Individual X Corporation
Owner of sole Other:
proprietorship
Partnership
LPA 321 (5 of 13)
9/95
STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (III. Rev. Stat., ch. 127,
par. 152.311). The Drug Free Workplace Act, effective January 1, 1992, requires that no
grantee or contractor shall receive a grant or be considered for the purposes of being
awarded a contract for the procurement of any property or services from the State unless
that grantee or contractor has certified to the State that the grantee or contractor will
provide a drug free workplace. False certification or violation of the certification may result
in sanctions including, but not limited to, suspension of contract or grant payments,
termination of the contract or grant and debarment of contracting or grant opportunities
with the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, "grantee" or "contractor' means a corporation,
partnership, or other entity with twenty-five (25) or more employees at the time of issuing
the grant, or a department, LPA, or other unit thereof, directly responsible for the specific
performance under a contract or grant of$5,000 or more from the State.
by: The contractor/grantee certifies and agrees that it will provide a drug free workplace
A. Publishing a statement:
1. Notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance, including
cannabis, is prohibited in the grantee's or contractor's workplace.
2. Specifying the actions that will be taken against employees for
violations of such prohibition.
3. Notifying the employee that, as a condition of employment on such
contract or grant, the employee will:
(A) abide by the terms of the statement; and
(B) notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five (5) days
after such conviction.
B Establishing a drug free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The Grantee's or contractor's policy of maintaining a drug free
workplace;
3. Any available drug counseling, rehabilitation, and employee assistance
programs; and
4. The penalties that may be imposed upon an employee for drug
violations.
C. Providing a copy of the statement required by subparagraph (a) to each
employee engaged in the performance of the contract or grant and to post
the statement in a prominent place in the workplace.
LPA 321 (6 of 13)
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D. Notifying the contracting or granting agency within ten (10) days after
receiving notice under part (B) of paragraph (3) of subsection (a) above from
an employee or otherwise receiving actual notice of such conviction.
E. Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
F. Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation is required and indicating that a
trained referral team is in place.
G. Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR
SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE
DESIGNATED ORGANIZATION.
Printed Name of Organization
Signature of Authorized
Representative
Printed Name and Title
Date
LPA 321 (7 of 13)
9/95
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees and
successors in interest (hereinafter referred to as the "Contractor"), agrees as follows:
1. Compliance with Regulations: The contractor shall comply with the Regulations
relative to nondiscrimination in federally-assisted programs of the Department of
Transportation, Title 49, Code of Federal Regulations, Part 21, as they may be
amended from time to time, (hereinafter referred to as Regulations), which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the ground of race, color or national origin in the
selection and retention of subcontractors including procurements of materials and
leases of equipment. The contractor shall not participate either directly or indirectly in
the discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the
Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and
Equipment: In all solicitations either by competitive bidding or negotiation made by
the contractor for work to be performed under a subcontract, including procurement or
materials or leases of equipment, each potential subcontractor or supplier shall be
notified by the contractor of the contractor's obligations under this contract and the
Regulations relative to nondiscrimination on the ground of race, color or national origin.
4. Information and Reports: The contractor shall provide all information and reports
required by the Regulations, or directives issued pursuant thereto, and shall permit
access to its books, records, accounts, other sources of information, and its facilities
as may be determined by the State or the Federal Highway Administration to be
pertinent to ascertain compliance with such Regulations, orders and instructions.
Where any information required of a contractor is in the exclusive possession of
another who fails or refuses to furnish this information, the contractor shall so certify to
the State or the Federal Highway Administration is appropriate and shall set forth what
efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with
the nondiscrimination provisions of this contract, the State shall impose such contract
sanctions as it or the Federal Highway Administration may determine to be
appropriate, including, but not limited to:
• withholding of payments to the contractor under the contract until the contractor
complies, and/or
• cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of
Paragraph (1) through (6) in every subcontract, including procurement of materials and
leases of equipment, unless exempt by the Regulations, or directives issued pursuant
thereto. The contractor shall take such action with respect to any subcontract or
procurement as the State of the Federal Highway Administration may direct as a
means of enforcing such provisions including sanctions for noncompliance: Provided,
however, that in the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or supplier as a result of such direction, the contractor
may request the State to enter into such litigation to protect the interests of the State,
and, in addition, the contractor may request the United States to enter into such
litigation to protect the interests of the United States.
LPA 321 (8 of 13)
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APPENDIX B
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair
Employment Practices Commission as a material term of all public contracts:
EQUAL EMPLOYMENT OPPORTUNITY. In the event of the contractor's noncompliance
with any provision of this Equal Employment Opportunity Clause, the Illinois Fair
Employment Practices Act or the Fair Employment Practices Commission's Rules and
Regulations for Public Contracts, the contractor may be declared nonresponsible and
therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its
political subLPAs or municipal corporations, and the contract may be canceled or avoided
in whole or in part, and such other sanctions or penalties may be imposed and remedies
invoked as provided by Statute or regulation.
During the performance of this contract (Agreement), the contractor (Consultant) agrees as
follows:
1. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or ancestry, physical or
mental handicap unrelated to ability, or an unfavorable discharge from the
military service, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any
portion hereof, it will determine the availability (in accordance with the
Commission's Rules and Regulations for Public Contracts) of minorities and
women in the area(s) from which it may reasonably recruit and it will hire for
each job classification for which employees are hired in such a way that
minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, national origin or ancestry,
physical or mental handicap unrelated to ability, or an unfavorable discharge
from the military service.
4. That it will send to each labor organization or representative of workers with
which it has or is bound by a collective bargaining or other agreement or
understanding, a notice such labor organization or representative of the
contractor's obligations under the Illinois Fair Employment Practices Act and the
Commission's Rules and Regulations for Public Contracts. If any such labor
organization or representative fails or refuses to cooperate with the contractor in
its efforts to comply with such Act and Rules and Regulations, the contractor will
promptly so notify the Illinois Fair Employment Practices Commission and the
contracting agency and will recruit employees from other sources when
necessary to fulfill its obligations thereunder.
5. That it will submit reports as required by the Illinois Fair Employment Practices
Commission's Rules and Regulations for Public Contracts, furnish all relevant
information as may from time to time be requested by the Commission or the
contracting agency, and in all respects comply with the Illinois Fair Employment
Practices Act and the Commission's Rules and Regulations for Public
Contracts.
LPA 321 (9 of 13)
9/95
• 6. That it will permit access to all relevant books, records, accounts and work sites
by personnel of the contracting agency and the Illinois Fair Employment
Practices Commission for purposes of investigation to ascertain compliance with
the Illinois Fair Employment Practices Act and the Commission's Rules and
Regulations for Public Contracts.
7. That it will include verbatim or by reference the provisions of Paragraphs 1
through 7 of this clause in every performance subcontract as defined in Section
2.10(b) of the Commission's Rules and Regulations for Public Contracts so that
such provisions will be binding upon every such subcontractor; and that it will
also so include the provisions of paragraphs 1, 5, 6 and 7 in every supply
subcontract as defined in Section 2.10(a) of the Commission's Rules and
Regulations for Public Contracts so that such provisions will be binding upon
every such subcontractor. In the same manner as with other provisions of this
contract, the contractor will be liable for compliance with applicable provisions of
this clause by all it subcontractors; and further it will promptly notify the
contracting agency and the Illinois Fair Employment Practices Commission in
the event any subcontractor fails or refuses to comply therewith. In addition, no
contractor will utilize any subcontractor declared by the Commission to be
nonresponsible and therefore ineligible for contracts or subcontracts with the
state of Illinois or any of its political subLPAs or municipal corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the Equal
Employment Opportunity Clause above, following is an excerpt of Section 2 of the FEPC's
Rules and Regulations for Public Contracts:
Section 2.10. The term "Subcontract" means any agreement, arrangement or
understanding, written or otherwise, between a contractor and any person (in which the
parties do not stand in the relationship of an employer and an employee):
• for the furnishing of supplies or services or for the use of real or personal
property, including lease arrangements, which, in whole or in part, is utilized in
the performance of any one or more contracts; or
• under which any portion of the contractor's obligation under any one or more
contracts is performed, undertaken or assumed.
LPA 321 (10 of 13)
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�...�.�.. A�r-EXHIBIT A _
CERTIFICATE OF APPRAISER
I, hereby
certify:
That on (include all dates) I personally inspected the
property herein appraised and that I have afforded the property owner or designated representative the
opportunity to accompany me at the time of the inspection. I have also made a personal field inspection of the
comparable sales relied upon in making said appraisal. The subject and comparable sales relied upon in making
said appraisal were as represented by the photographs contained in said appraisal and sales data sheets.
That to the best of my knowledge and belief the statements contained in the appraisal herein set forth are true
and the information upon which the opinions expressed therein are based is correct; subject to the limiting
conditions therein set forth.
That I understand that such appraisal is to be used in connection with the acquisition-of right-of-way for a
highway to be constructed by the State of Illinois with its funds and/or with the assistance of federal-aid highway
funds, or other federal funds.
That to the best of my knowledge such appraisal has been made in conformity with the appropriate state laws,
regulations and policies and procedures applicable to appraisal of right-of-way for such purposes; and that to the
best of my knowledge no portion of the value assigned to such property consists of items which are
noncompensable under the established laws of the state.
That neither my employment nor my compensation for making this appraisal and report are in any way
contingent upon the values reported herein. This appraisal assignment has ❑ has not❑called for less than what
would otherwise be required by the specific guidelines of the Uniform Standards of Professional Practice(USPAP).
That any decrease or increase in the fair market value of real property prior to the date of valuation caused by
the public improvement for which such property is acquired, or by the likelihood that the property would be
acquired for such improvement, other than that due to physical deterioration within the reasonable control of the
owner,was disregarded in determining the compensation for the property.
That I have not given consideration to, or included in my appraisal, any allowance for relocation assistance
benefits.
That I was not required to report a predetermined value or direction in value that favors the cause of the client
or any related party, the amount of the value estimate, the attainment of a specific result, or the occurrence of a
subsequent event in order to receive my compensation and/or employment for performing the appraisal. I did not
base the appraisal report on a requested minimum valuation, of a specific valuation.
That I personally prepared all conclusions and opinions about the real estate that were set forth in the
appraisal report If I relied on significant professional assistance from any individual(s) in the performance of the
appraisal or the preparation of the appraisal report, I have named such individual'(s) and disclosed the specific
tasks performed by them in the reconciliation section of this appraisal report I certify that any individual so named
is qualified to perform the tasks. I have not authorized anyone to make a change to any item in the report
therefore, if an unauthorized change is made to the appraisal report, 1 will take no responsibility for it
That I have no direct or indirect present or contemplated future personal interest in such property or in any
benefit from the acquisition of such property appraised.
That 1 have not revealed the findings and results of such appraisal to anyone other than the proper officials of
the LPA,the Illinois Department of Highways or officials of the Federal Highway Administration, and I will not do so
until so authorized by said officials or until I am required to do so by due process of law, or until I am released from
this obligation by having publicly testified as to such findings.
That my opinion of the fair market value of the part taken and net damage to the remainder, if any, as of the
day of , 19 , is $ based
upon my independent appraisal and the exercise of my professional judgment.
Signature
LPA 321 (11 of 13)
9/95
LPA y; age of Buffalo Crove
Route ,FAU 26579Buffalo Grove Rd
County Lake
Project No. at Port Clinton Road
Job No.
County
EXHIBIT B
A. An appraisal report on each of the following parcels consisting of four (4) originals
prepared on the standard Appraisal Report Form (BRW 742), Valuation Report Form
(BRW 229), or in such form as may be approved. Completed appraisal reports will be
delivered to the LPA accepting this proposal within a reasonable time and in no event
later than 45_ days after being given authorization to proceed.
/��j X .
..Rar.�e).................... ..Re art Pa . .et....... . ��;::}
......:..::..:.:....
ii :ii:::•:•::i:::::ii:::'': ::.' :: -' '?i:}v:<5?::: -:: :-:::::::::•:}::::::::::i::::::::::::: ..: S- ....... .�M�"::::Ftij.::.:::.V.?•.:•:.
0001 229-1 $1,000
0002 229-1 $1,000
B. Rate each half day or fraction thereof for time spent in pre-trial conferences3
C. Rate each half day or fraction thereof for time spent in court $ -4 n n
LPA 321 (12 of 13)
9/95
B'y signing this Proposal, the APPRAISER agrees to the provisions as written. Upon
acceptance by the LPA, this Contract shall be governed by Illinois law.
FOR THE APPRAISER:
APPRAISER: "T" Engineering Service Ltd.
Address: 2021 Midwest Road
City: Oak Brook State: Illinois Zip Code:6o
� 7-6-01
By: Date:
Authorized Signature
Fred R. Tadrowski
TIN/FEIN/SSN: 36-2765336 Telephone: 630-495-9750
For the
LPA
Date:
LPA Representative
LPA 321 (13 of 13)
9/95
Board Agenda Item Submittal XI-D
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Resolution No.2001- Approving an Agreement for Appraisal Review Services for the Port Clinton Road and
Prairie Road Intersection Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/27/2001 10/01/2001 � Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $800
Additional Notes regarding Expenditures:
Following 80% CMAQ grant reimbursement and LCDOT Parcel 1 related reimbursement,the net Village
expense for this contract will be$80.00.
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The ROW acquisition for the planned realignment of the intersection of Port Clinton Road and
Prairie Road intersection improvement is now programmed for Federal CMAQ (80%)funding.
LCDOT has requested that Buffalo Grove serve as the lead agency for ROW acquisition
activities for both the Village (Parcel 2) and Lake County (Parcel 1) acquisitions. This request
would simplify and expedite this activity. Therefore, it is recommended that the Village Board
approve the following resolutions at their next regular meeting, including:
1. A Resolution Approving an Intergovernmental Agreement Providing CMAQ Grant Funding
for the Right-of-Way Acquisition for the Port Clinton Road and Prairie Road Intersection
Improvement.
2. A Resolution Approving an Agreement for Appraisal Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
3. A Resolution Approving an Agreement for Appraisal Review Services for the Port Clinton
Road and Prairie Road Intersection Improvement.
4. A Resolution Approving an Agreement for Negotiation Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
The acquisition appraisal and negotiation service agreements have been submitted and
pre-approved by IDOT to insure conformance with CMAQ funding requirements.
If you have any questions concerning this matter, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
res3.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2001-
A RESOLUTION APPROVING AN AGREEMENT FOR APPRAISAL REVIEW
SERVICES FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD
INTERSECTION IMPROVEMENT
WHEREAS,the Village President and Board of Trustees desire to proceed
with the Port Clinton Road and Prairie Road Intersection Improvement; and,
WHEREAS, an agreement with a qualified appraiser is necessary to
review appraisals for the right-of-way acquisition for the project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and
Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as
follows:
1. The agreement entitled"Contract for Appraisal Review Services" is hereby
approved.
2. The Village Manager is authorized and directed to execute the agreement for the
Village. A copy of said agreement is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: , 2001
APPROVED: , 2001
Approved:
Village President
ATTEST:
Village Clerk
G AP W DIRGRP\LHC\PTCL\RE S 013.doc
Illinois Deparbment
of Transportation Contract Summary
atraewr Name
Lorenz & Associates, Ltd.
Legal Add= 5901 Worth Cicero Avenue - Suite 601
City,state,zip Chicago, Illinois 60646
Remittance Address
sane
City,State,Zip
same
Telephone Number 773-545-7950 Fax Number 773-545-4440 IDHR Number(if required)
TIN Number(FEIN or SSN) Form of Business(Use Codes
36-319 746 2 sound on Instructions)
Brief Description of Service(full description specined in Article 7)
Provide appraisal review services for the acquisition of property needed for highway purposes.
Compensation Method(full details Travel Expense ❑Yes This contract contains P cfessional Contract Term
specified in Article 8) ® No and Artistic Services ❑Yes From:
Schedule of Rates ® No
Total Compensation Amount Travei Amount Advance Pay ❑Yes To:
SN/A S0.00 ® No
Certification Article Req. Certification Article Reg:
Bribery............................................................ 6-90 ® Intemational Anti-Boycott........................................ 6-120
Bid Rigging or Rotating.................................. 6-110 ® Multiyear Contracts Approp.Contingency................ 3-30
Conflict of Interest.......................................... 6-20 ® Negotiations.............................................................. 6-30
Dis.imination................................................. 2-20 ® Non-Solicitation........................................................ 3-40
Drug Free Workplace...................................... 6-130 ® Records Preservation................................................. 3-70 fit]
Dues/Fees to Clubs which Discriminate.......... 2-30 ® Revolving Door......................................................... 6-50
Education Loan Default................................... 6-100 ® Subcontracting..................................................... 3-90
Felony Conviction........................................... 6-10 ® Tax Exempt......................................................... 2-70
Human Rights Number.................................... 2-50 ® Architect,Engineer,LS QuaL Based Selection......... 5-200 ❑
Inducements.................................................... 6-40 ® Response Contractors Inderr--fication Fund............. 5-160 ❑
Insider Information.......................................... 6-80 ® Steel Procurement..................................................... 5-190 ❑
SIGNATURES
By signing below,CONTRAcToR and DEPARTNowT agree to comply with and abide by all provisions of Articles 1-8 and all Appendices thereto.
CONTRACTOR certifies, under penalty of perjury, that the name, taxpayer identification numb"and legal status set forth above, are true and
correct CONTRACrOR,by signing below,certifies to all Assurances,Certifications,and Discloss:res as set forth in Articles 1-7,and Articles A,
B,and C,which are attached hereto and made a part hereof.
FOR T HE CONTRA R• /
Francis S. Lorenz, Jr, President
ignature of Author' d KepreserrType or Print Name of Authorized Representative Date
FOR THE DEPARTMENT:
Date
VILLAGE OF BUFFALO GROVE
Highways JW 14 2W1
R-90-004-95
PUBLIC WORKS
Illinois Department of Transportation
HIGHWAYS
LAND ACQLZSITION
CONTRACT FOR APPRAISAL REVIEW SERVICES
This contract is by and between
Lorenz& Associates,Ltd.
Please type or print legibly CoNnucroR's legal name and address
5901 N. Cicero Ave.,Suite 601
Chicago,Illinois 60646
hereinafter called the CoNiRACToR, and the State of Illinois, acting by and through its Department of
Transportation,hereinafter called the DEPARTMENT.
h �+
Article 1 Scope/CompensatiorLTerm
Article 2 General Provisions
Article 3 Obligations Prohibitions
Article 4 Federally Funded Contracts
Article 5 Specific Provisions
Article 6 Ethical Standards
Article 7 Scope of Services/Responsibilities
Article 8 Compensation for Services
ARTICLE 1
SCOPE/COMPENSATION/TERM
1-10. Scope of Services and
Responsibilities. The DEPARTMENT requires 1-30. Term of Contract. The term of this
service(s)which the CONTRACTOR shall perform contract shall be from
as specified in Article 7. The DEPARTMENT'S 1-40. Amendments. All changes to this
responsibilities, if any,are as specified in Article
7 contract must be mutually agreed upon by
CONTRACTOR and DEPARTMENT and be
1-20. Compensation. The CONTRACTOR incorporated by written amendment, signed by
shall be compensated as specified in Article 8. the parties to this contract.
2
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R-90-075-00
1-50. Renewal. This contract may not be renewed. ARTICLE 3
OBLIGATIONS/PROmrrIONS
3-10. Compliance/Governing Law. The terms
ARTICLE 2 of this contract shall be construed in accordance
GENERAL PROVISIONS with the laws of the State of Illinois.
CONTRACTOR'S obligations and services performed
2-10. Changes. If any certification made by under this.. contract shall be performed in
CONTRACTOR or term or condition in this contract compliance with all applicable state and federal
changes, CONTRACTOR must notify the laws.
DEPARTMENT in writing within seven days. 3-20. Indemnification. The CONTRACTOR shall
2-20. Discrimination. CONTRACTOR agrees not indemnify and save harmless the DEPARTMENT
to commit unlawful discrimination in employment from any claims against, or liabilities incurred by
in Illinois as that term is used in the Illinois Human the CONTRACTOR of any type or nature to any
Rights Act(775 ILCS 5). person, firm or corporation, to the extent that such
claim or liability arises from the CONTRACTOR'S
2-30. Dues/Fees to Clubs which Discriminate. wrongful or negligent performance of the activities
CONTRACTOR certifies that CONTRACTOR is not provided for in this contract.
prohibited from selling goods or services to the 3-30. Non-Appropriation. This contract is
State of Illinois because CONTRACTOR pays dues or subject to termination and cancellation in any year
fees on behalf of is employees or agents or in which the General Assemblv fails to make an
subsidizes or otherwise reimb=ses them for appropriation to make payments under the terms of
payment of their dues or fees to any club which the contract.
unlawfully discriminates in violation of the
Discriminatory Club Act(775 ILCS 25). 3-40. Non-Solicitation. CONTRACTOR certifies
240. Foreign Corporation. Foreign (non- that CONTRACTOR has not employed or retained any
Illinois)corporations shall procure 5om the Illinois company or person, other than a bona fide
Secretary of State a certificate of authority to employee working solely for CONTRACTOR, to
transact business in Illinois in accordance with 805 solicit or secure this contract and that CONTRACTOR
ILCS 5/13. has not paid or agreed to pay any company or
person, other than a bona fide employee working
2-50. Human Rights Number. (Contracts solely for CONTRACTOR, any fee, commission,
subject to competitive bidding onh-) CONTRACTOR percentage, brokerage fee, gift or any other
certifies that at the time CONTRACTOR submitted a consideration contingent upon or resulting from the
bid on this contract, if this contract is subject to award or making of this contract. For breach or
competitive bidding as provided for in 44 Illinois violation of this certification, the DEPARTMENT
Administrative Code 750.210, CONTRACTOR had an shall have the tight to terminate this contract, or at
Illinois Department of Human Rights its discretion, to deduct from CONTRACTOR'S
prequalifrcation number or had a properly compensation the amount of the commission,
completed application for same on file with the percentage, brokerage fee, gift, contingent fee or
Illinois Department of Human Rights. other compensation.
2-60. Sexual Harassment Policv. 3-50. Publicity. CONTRACTOR shall not, in any
CONTRACTOR certifies that CONTRACTOR has a advertisement or any other type of solicitation for
written sexual harassment policy as required by 775 business,state, indicate or otherwise imply that it is
ILCS 5/sexual
hams. under contract to the DEPARTMENT nor shall the
DEPARTMENT'S name be used in any such
2-70. Tax Exempt. The State of Illinois advertisement or solicitation without prior written
qualifies for Tax-Free ttansactiors under Chapter approval except as required by law.
32 of the Internal Revenue Code Certificate of 3-60. Records Inspection. The State or a
Registry 3781-0001K, United States Treasury designated representative shall have access to
Department. The Illinois Department of CONTRACTOR'S work and applicable records
Transportation Tax Exempt I.D.Number is E9986- whenever it is in preparation or progress, and the
2522-03. CONTRACTOR shall provide for such access and
inspection.
3
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R 90-075-00
3-70. Records Preservation. The person for influence or attempting to influence an
CONTRACTOR, in compliance with the Illinois officer or employee of any federal agency, a
Procurement Code (30 ILCS 500), shall maintain Member of Congress, an officer or employee of
for a minimum of three years after the completion Congress or an employee of a Member of Congress
of the contract, adequate books, records and in connection with the awarding of any federal
supporting documents to verify the amounts, contract, the making of any federal grant, the
recipients and uses of all disbursements of funds making of any federal loan, the entering into of an
passing in conjunction with the contract. The cooperative agreement and the extension,
contract and all books, records and supporting continuation, renewal, amendment, or modification
documents related to the contract shall be available of any federal contract, grant, loan, or cooperative
for review and audit by the Auditor General and/or agreement.
the DEPARTsffiNT and the federal funding entity
(when applicable), and the CONTRACTOR agrees to CONTRACTOR further certifies that if any funds
cooperate fully with any audit conducted by the other than federal appropriated funds have been
Auditor General and/or the DEPARTMENT and to paid or will be paid to any person for influencing or
provide full access to all materials. Failure to attempting to influence an officer or employee of
maintain the books, records and supporting any federal agency, a Member of Congress, an
documents required by this paragraph shall officer or employee of Congress or an employee of
establish a presumption in favor of the State for the a Member of Congress in connection with this
recovery of any funds paid by the State under the contract, grant, loan, or cooperative agreement, the
contract for which adequate books, records and CONTRACTOR shall complete and submit Standard
supporting documentation are not available to Form-LLL, "Disclosure Form to Report Lobbying",
support their purported disbursement. in accordance with its instructions.
3-80. Status of Contractor. Services provided This certification is a material representation of fact
by the CONTRACTOR pursuant to this contract shall upon which reliance was placed when the
be as an independent contractor, and the transaction was made or entered into. Submission
CONTRACTOR shall not be considered to be an of this certification is a prerequisite to malting or
employee of the Illinois Department of entering into this transaction imposed by Section
Transportation or the State of Illinois. 1352, Title 31,U.S. Code. Any person who fails to
file the required certification shall be subject to a
3-90. Subcontracting/Employment of civil penalty of not less than $10,000 and not more
Department Personnel/Solicitation of than$100,000 for each such failure.
Department Employees. Subcontracting,
assignment or transfer of all or part of the interests The CONTRACTOR also agrees that CONTRACTOR
of the CONTRACTOR concerning any of the shall require that the language of this certification
obligations covered by this contract is prohibited will be included in all lower tier subcontracts and
without prior written consent of the DEPARTMENT. that all subcontractors, will certify and disclose
In the event the DEPARTMENT gives such written accordingly.
consent, all terms and conditions of this contact
shall apply and bind the party to whom work is 4-20. Civil Rights. CONTRACTOR shall comply
subcontracted. with the Civil Rights Act of 1964, as amended,and
Title 49,Code of Federal Regulations,part 2I.
CONTRACTOR will not employ any person or
persons currently employed by the DEPARTMENT 4-30. Control of Property. CONTRACTOR
for any work required by the terms of this contract. certifies that the control,utilization, and disposition
of property or equipment acquired using federal
funds is maintained according to the provisions of
A-102 Common Rule.
ARTICLE 4
FEDERALLY FUNDED CONTRACTS 4-40. Cost Principles. The cost principles of
This Article
icle shall be applicable only to federally this contract are governed by the cost principles
funded contracts. found in Title 48, Code of Federal Regulations,
subpart 31; and all costs included in this contract
4-10. Certification Regarding Lobbying. are allowable under Title 48, Code of Federal
CONTRACTOR certifies compliance with Section 319 Regulations,part 31.
of Public Law 101-102 coveting government-wide 4-50. Debarment. CONTRACTOR terrifies that
restrictions on lobbying, which provides that no
federal appropriated fiords have been paid or will be to the best of its knowledge and belief;
paid, by or on behalf of the CONTRACTOR, to any CONTRACTOR and CONTRACTOR'S principals:a)are
4
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R-90-075-00
not presently debarred, suspended, proposed for tier covered transactions and in all solicitations for
debarment, declared ineligible or voluntarily lower-tier covered transactions. The CONTRACTOR
excluded from covered transactions by any federal may rely upon a certification of a prospective
department or agency; b)within a three-year period participant in a lower-tier covered transaction that it
preceding this contract have not been convicted of is not debarred, suspended, ineligible or voluntarily
or had a civil judgment rendered against it for excluded from the covered transaction, unless
commission of fraud or a criminal offense in CONTRACTOR knows the certification is erroneous.
connection with obtaining, attempting to obtain, or CONTRACTOR may decide the method and
performing a public (federal, state, or local) frequency by which it determines the eligibility of
transaction or contract under a public transaction, its principals. Each CONTRACTOR may, but is not
violation of federal or state anti-trust statutes or required to, check the Nonprocurement List. If a
commission of embezzlement, theft, forgery, CONTRACTOR knowingly enters into a lower-tier
bribery, falsification or destruction of records, covered transaction with a person who is
making false statements or receiving stolen suspended, debarred, ineligible, or voluntarily
property; c) are not presently indicted for or excluded from participation, in addition to other
otherwise criminally or civilly charged by a remedies available to the federal government, the
governmental entity (federal, state, or local) with DEPARTMENT may terminate the contract for cause
commission of any of the offenses enumerated in or default.
paragraph 540(b); (d) have not within a three-year
period preceding this contract had one or more Nothing contained in Section 4-50 shall be
public transactions (federal, state, or local) construed to require establishment of a system of
terminated for cause or default. records in order to render in good faith the
certification required by section 4-50. The
The inability of a prospective contractor to certify knowledge and information of a CONTRACTOR is
to the certification in this section will not not required to exceed that which is normally
necessarily result in denial of participation in this possessed by a prudent person in the ordinary
contract. The prospective contractor shall submit course of business dealings.
an explanation of why it cannot provide the
certification in this section. This certification is a
material representation of fact upon which reliance
was placed when the DEPARTme4T determined ARTICLE 5
whether to enter into this transaction. If it is later SPECIFIC PROVISIONS
determined that CONTRACTOR knowingly rendered
an erroneous certification, in addition to other
remedies available to the federal government, the 5-10. Invoices. The amount shown on each
DEPARTMENT may terminate the contract for cause. invoice shall be in accordance with the rates
The CONTRACTOR shall provide immediate written established in Article 8. All non-labor costs, if
notice to the DEPARTMENT if at any time the allowable, shall be listed and itemized as provided
CONTRACTOR learns that its certification was in Article 8.
erroneous by reason of changed circumstances.
The terms "covered transaction", "debarred", Any invoices bills issued by the CONTRACTOR to
"suspended", "ineligible", "lower tier covered the DEPARTMENT pursuant to this contract shall be
transaction", "principal", "proposal", and sent to the following address:
"voluntarily excluded", as used in this Article shall
have the meaning set out in the Definitions and I.D.O.T.
Coverage sections of the rules implementing
Executive Order 12549. 201 W.Center Court
Schaumburg,Illinois 60196
The CONTRACTOR agrees that it shall not knowingly
enter into any lower tier covered transaction when a
person who is debarred, suspended, declared
ineligible, or voluntarily excluded from All invoices shall be signed by the CONTRACTOR
participation in this covered, transaction, unless and shall set forth the CONTRACTOR'S Taxpayer
authorized, in writing by the DEPARTMENT. The Identification Number.
CONTRACTOR agrees that it will include the clause
titled "certification Regarding Debarment, 5-20. Billing and Payment All invoices for
Suspension, Ineligibility, and Voluntary Exclusion- services performed and expenses incurred by
Lower Tier Covered Transaction",provided by the CONTRACTOR prior to July 1 st of each year must be
DEPARTMENT, without modification, in all lower- presented to the DEPARTMENT no later than July 31
5
FTighways
R 90-075-00
of that same year for payment under this contract. compensation to CONTRACTOR. All documents,
Notwithstanding any other provision of this data and records utilized in performing research
contract, the DEPARTMENT shall not be obligated to shall be available for examination by the
make payment to CONTRACTOR on invoices DEPARTMENT upon request. Upon completicn of
presented after said date. Failure by CONTRACTOR the services hereunder or at the termination of this
to present such invoices prior to said date may contract,all such documents,data and records shall,
require CONTRACTOR to seek payment of such at the option of the DEPARTMENT, be appropriately
invoices through the Illinois Court of Claims and arranged, indexed and delivered to the
the Illinois General Assembly. No payments will DEPARTMENT by CONTRACTOR.
be made for services performed prior to the
effective date of this contract. The DEPARTMENT 5-100. Software.
will send all payments to the CONTRACTOR [Not applicable to this contract.]
remittance address listed on the Contract Summary
page. 5-110. Confidentiality Clause. Any documents,
5-30. Termination. If the DEPARTMENT is data, records, or other information given to or
dissatisfied with the CONTRACTOR'S performance prepared by CONTRACTOR pursuant to this contract
or believes that there has been a substantial shall not be made available to any individual or
decrease in the CONTRACTOR'S performance, the organization without prior written approval by the
DEPARTMENT may give written notice that remedial DEPARTMENT. All information secured by
action shall be taken by the CONTRACTOR within CONTRACTOR from the DEPARTMENT in connection
seven (7) calendar days. If such action is not taken with the performance of services pursuant to this
within the time afforded, the DEPARTMENT may contract shall be kept confidential unless disclosure
terminate the contract by giving seven (7) days of such information is approved in writing by the
written notice to the CONTRACTOR. Additionally, DEPARTMENT.
the Department may terminate the contract by 5-120. Reporting/Consultation. CONTRACTOR
giving thirty (30) days written notice. In either shall consult with and keep the DEPARTMENT fully
instance, the CONTRACTOR shall be paid for the informed as to the progress of all matters covered
value of all authorized and acceptable work by this contract.
performed prior to the date of termination, based
upon the payment terms set forth in the contract.
540. Location of Service. Service to be
performed by the CONTRACTOR shall be performed 5-130. Attorneys/Court Reporters.
as described in Article 7. [Not applicable to this contract.]
5-50. Overtime. 5-140. Inability to Perform.
[Not applicable to this contract.] [Not applicable to this contract.]
5-60. Prevailing Wage.
5-150. Travel Expenses. No expenses for travel,
[Not applicable to this contract.] lodging or per diem shall be paid by the
DEPARTMENT pursuant to this contract.
5-70. Insurance.
[Not applicable to this contract] 5-160. Response Contractors Indemni-fication
Fund(Hazardous Materials Contracts Only).
5-80. Performance Bond. [Not applicable to this contract.]
[Not applicable to this contract] 5-170. Liquidated Damages.
5-90. Ownership of Doeumentsfritle to Work. [Not applicable to this contract.]
All documents, data and records produced by
CONTRACTOR in carrying out CONTRACTOR'S 5-180. Free or Reduced Rate Cartage.
obligations and services hereunder, without [Not applicable to this contract]
limitation and whether preliminary or final, shall
become and remain the property of the Department 5-190. Steel Procurement
. The DEPARTMENT shall have the right to use all
such documents, data and records without [Not applicable to this contract]
restriction or limitation and without additional
6
Highways
R 90-075-00
�r
5-200. Architect, Engineer, Land Surveyor (c) that it is unlawful for any firm, partnership,
Qualification Based Selection. association, or corporation, in which any person
[Not applicable to this contract.] listed in subsection (a) together with his or her
spouse or minor children is entitled to receive (i)
more than 15%, in the aggregate, of the total
distributable income or (ii) an amount in excess of
two times the salary of the Governor, to have or
ARTICLE 6 acquire any such contract or direct pecuniary
ETHICAL STANDARDS interest therein.
The assurances hereinafter made- by the Nothing in this Section invalidates the provisions of
CONTRACTOR are each a material representation of any bond or other security previously offered or to
fact upon which reliance is placed by the be offered for sale or sold by or for the State of
DEPARTMENT in entering into this contract. The Illinois.
DEPARTMENT may terminate the contract if it is
later determined that the CONTRACTOR rendered a This Section does not affect the validity of any
false or erroneous assurance, and the surety, if any, contract made between the State and an officer or
providing the performance bond shall be employee of the State or member of the General
responsible for the completion of the contract. Assembly, his or her spouse, minor child or any
combination of those persons if that contract was in
6-10. Felons. Section 50-10 of the Illinois existence before his or her election or employment
Procurement Code provides that unless otherwise as an officer,member,or employee. The contract is
provided, no person or business convicted of a voidable,however, if it cannot be completed within
felony shall do business with the State of Illinois or 365 days after the officer, member, or employee
any state agency from the date of conviction until takes office or is employed.
five years after the date of completion of the
sentence for that felony, unless no person held The current salary of the Governor can be found in
responsible by a prosecutorial office for the facts the Disclosure Forms.
upon which the conviction was based continues to
have any involvement with the business. CONTRACTOR certifies that the award and/or
CONTRACTOR certifies that the award and/or execution of this contract would not cause any
execution of this contract would not cause any violation of Section 50-13 of the Code, or that an
violation of Section 50-10 of the Code. effective exemption has been issued by the Board
of Ethics to any individual subject to the Section
6-20. Conflicts of Interest. Section 50-13 of 50-13 prohibitions pursuant to the provisions of
the Illinois Procurement Code provides that: (a)it is Section 50-20 of the Code and Executive Order
unlawful for any person holding an elective office Number 3 (1998). Information concerning the
in this State, holding a seat in the General exemption process is available from the
Assembly, or appointed to or employed in any of DEPARTMENT upon request.
the offices or agencies of state government and who
receives compensation for such employment in 6-30. Negotiations. Section 50-15 of the Illinois
excess of 60% of the salary of the Governor of the Procurement Code provides, in pertinent part that:
State of Illinois,or who is an officer or employee of (a)it is unlawful for any person employed in or on a
the Capital Development Board or the Illinois Toll continual contractual relationship with any of the
Highway Authority, or who is the spouse or minor officers or agencies of State government to
child of any such person to have or acquire any participate in contract negotiations on behalf of that
contract, or any direct pecuniary interest in any office or agency with any firm, partnership,
contract therein, whether for stationery, printing, association, or corporation with whom that person
paper, or any services, materials, or supplies, that has a contract for future employment or is
will be wholly or partially satisfied by the payment negotiating concerning possible future employment.
of funds appropriated by the General Assembly of CONTRACTOR certifies that the award and/or
the of the State of Illinois or in any contract of the execution of this contract would not cause any
Capital Development Board or the Illinois Toll violation of Section 50-15, and that CONTRACTOR
Highway Authority; (b) that it is unlawful for any has no knowledge of any facts relevant to the kind
firm, partnership, association, or corporation, in of acts prohibited by Section 50-15.
which any person listed in subsection(a) is entitled
to receive: (i) more than 7 1/2% of the total 640. Inducements. Section 50-25 of the
distributable income or (ii) an amount in excess of Illinois Procurement Code provides that any person
the salary of the Governor,to have or acquire any who offers or pays any money or other valuable
such contract or direct pecuniary interest therein; thing to any person to induce him or her not to bid
7
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R-90-075-00
or
on a State contract is guilty of a Class 4 felony. procurement,
ub u ma mediate dismissals contract
shall
1 be
Any person who accepts any money or o contract, or any c.-tlecuve
valuable thing for not bidding on a State contractor bargaining
argaiinin Code,eement, and may in add aon be
who withholds a bid in consideration of the promise bar ect to criminal prosecution. CON-:ZACTOR
for the payment of money or other valuable thing is
bJ of
guilty of a Class 4 felony. CONTRACTOR certifies certifies
i esfac the at CONTRRvant TO�R has
no l ow'ed e in
that the award and/or execution of this contract Y
would not cause any violation of Section 50-25 of Sectionid s0-45 which ted ch may involve this cot--act and
the Code, and that the CONTRACTOR has no Y
knowledge of any facts relevant to the kind of acts 6-80. Insider Information. Section 50-50 of
prohibited by Section 50-25. the Illinois Procurement Code provides mat it is
50. Revolving Door Prohibition. Section 50- unlawful for any current or former elected or
6-
6- of the Illinois Procurement Code provides that appointed State official or State emF:oyee to
30 Chief procurement officers, associate procurement knowingly by vi use
of that confidential information
oorremployment afor
officers, State purchasing officers, their designees only by
whose principal duties are directly related to State
aersonctual�rCOtNrRACroRcipated aicne�ofthe that l CON �OR
procurement, and executive officers confirmed by has no knowledge of any fact relevant to the
the Senate are expressly prohibited for a period of es addressed in Section 50-50 which may
two years after terminating an affected position pratrac ttic this contract and any bid submitte�thereon.
from engaging in any procurement activity relating
invove
to the State agency most recently employing them 6-90. Bribery. Section 50-5 of the Illinois
in an affected position for a period of at least 6 procurement Code provides that: (a) no person or
months. The prohibition includes but is not limited business shall be awarded a contract or subcontract
to: lobbying the procurement process; specifying;
bid, proposal, or contract under this Code who: (1)has been cony:��ed under
bidding; proposing laws of Illinois or any other state of bribery or
the
documents;on their own behalf or on behalf of any the tin to bribe an officer or employee of the
firm, parmership, association, or corporation. This attempting officer's or
Section applies only to those persons who terminate State
employee's official or
raln capacity;other
or n that made an
an offered position on or after January 15, 1999. admission of guilt of that conduct that is a matter of
COA,-TRACTOR certifies that the award and/or record but has not been prosecuted for ttzt conduct.
execution of this contract would not cause any
violation of Section 50-30 of the Code, and that Q with
CONTRACTOR has no knowledge of any facts No business shall be barred from contracting
relevant to the kinds of acts prohibited therein. any unit of State or local government as a result of a
conviction under this Section of any employee or
agent of the business if the employee or agent is no
6-60. Reporting Anticompetitive Practices. loner employed by the business, ar:y (1) the
Section 50-40 of the Illinois Procurement Code o
provides that when, for any reason, any vendor, business has been finally adjudicated not guilty; or
2 the business demonstrates to the govemental
bidder, contractor, chief procurement officer, State en rn
ty with which it seeks to contract, and that
purchasing officer, designee, elected official, or entity
finds that the commission of the offense was
State employee suspects collusion or other not authorized, requested, commanded, or
anticompetitive practice among any bidders,
offerors,contractors,proposers,or employees of the performed by a director,officer,or high managerial
ff the business provided i
f Sec
State, a notice of the relevant facts shall be agent on behalf o Section 5-4 of the
transmitted to the Attorney General and the chief paragraph(2)of subsection(a)o
procurement officer. CONTRACTOR certifies that Criminal Code of 1961.
CONTRACTOR has not failed to report any relevant purposes of this Section, when an official,
facts concerning the practices addressed in Section For
oP em to ee of a business committed the
50-40 which may involve this contract and any bid bribery or attempted bribery on behalf of the
submitted thereon. business and in accordance with the direction or
6-70. Confidentiality. Section 5045 of the ' authorization of a responsible official of the
Illinois Procurement Code provides that any chief business, the business shall be chargeable with the
procurement officer, State purchasing officer, conduct.
designee,or executive officer who willfully uses or Eve bid submitted to and contract executed by the
allows the use of specifications, competitive bid Every
documents, proprietary competitive information, State shall contain a certifica.=°n by the
CONTp
proposals, contracts, or selection information to from��awarded aecontract Or subcontract underACTOR is not barred
compromise the fairness or integrity of the g
8
9mb-ays
R-90-075-00
this Section. A contractor who makes a false that any person convicted of this offense or any
statement, material to the certification, commits a similar offense of any state or the United States
Class 3 felony. The CONTRACTOR certifies that which contains the same elements as this offense
CONTRACTOR is not barred from being awarded a shall be permanently barred from contracting with
contract under Section 50-5. any unit of State or local government. No
corporation shall be barred from contracting with
6-100. Educational Loan. The Educational Loan any unit of State or local government as a result of a
Default Act provides that no State agency shall conviction under this Section of any employee or
contract with an individual for goods or services if agent of such corporation if the employee so
that individual is in default, as defined by Section 2 convicted is no longer employed by the corporation
of this Act, on an educational loan. Any contract and:(1)it has been finally adjudicated not guilty,or
used by a State agency shall include a statement (2) if it demonstrates to the governmental entity
certifying that the individual is not in default on an with which it seeks to contract and that entity finds
educational loan as provided in this Section. The that the commission of the offense was neither
CONTRACTOR, if an individual as opposed to a authorized, requested, commanded, nor performed
corporation, partnership, or other form of business by a director, officer, or a high managerial agent in
organization, certifies that CONTRACTOR is not in behalf of the corporation.
default on an educational loan as provided in
Section 3 of the Act. The CONTRACTOR certifies that the CONTRACTOR is
not barred from contracting with the DEPARTMENT
6-110. Bid Rigging/Bid Rotating. Section 33E- by reason of a violation of either Section 33E-3 or
11 of the Criminal Code of 1961 provides: (a)that Section 33E-4.
every bid submitted to and public contract executed
pursuant to such bid by the State or a unit of local 6-120. International Anti-Boycott. Section 5 of
government shall contain a certification by the the International Anti-Boycott Certification Act
prime contractor that that the prime contractor is provides that every contract entered into by the
not barred from contracting with any unit of State State of Illinois for the manufacture, famishing, or
or local government as a result of a violation of purchasing of supplies, material, or equipment or
either Section 33E-3 or 33E-4 of the Code. The for the furnishing of work, labor, or services, in an
state and units of local government shall provide amount exceeding the threshold for small purchases
appropriate forms for such certification. according to the purchasing laws of this State or
$10,000, whichever is less, shall contain
A contractor who makes a false statement, material certification, as a material condition of the contract,
to the certification,commits a Class 3 felony. by which the contractor agrees that neither the
contractor nor any substantially-owned affiliated
A violation of Section 33E-3 would be represented company is participating or shall participate in an
by a conviction of the crime of bid-rigging which, international boycott in violation of the provisions
in addition to Class 3 felony sentencing, provides of the U.S. Export Administration Act of 1979 or
that any person convicted of this offense or any the regulations of the U.S. Department of
similar offense of any state or the United States Commerce promulgated under that Act. The
which contains the same elements as this offense CONTRACTOR makes the certification set forth in
shall be barred for 5 years from the date of Section 5 of the Act.
conviction from contracting with any unit of State
or local government. No corporation shall be 6-130. Drug Free Workplace. The Illinois Drug
barred from contracting with any unit of State or Free Workplace Act applies to this contract and it is
local government as a result of a conviction under necessary to comply with the provisions of the Act
this Section of any employee or agent of such if the CONTRACTOR is a corporation,partnership, or
corporation if the employee so convicted is no other entity (including a sole proprietorship)which
longer employed by the corporation, and: (1) it has has 25 or more employees.
been finally adjudicated not guilty, or (2) if it
demonstrates to the governmental entity with which The CONTRACTOR certifies that if awarded a
it seeks to contract and that entity finds that the contract in excess of$5,000 it will provide a drug
commission of the offense was neither authorized, free workplace by: (a) Publishing a statement
requested, commanded, nor performed by a notifying employees that the unlawful manufacture,
director, officer, or a high managerial agent in distribution, dispensation, possession, or use of a
behalf of the corporation. controlled substance, including cannabis, is
prohibited in the CONTRACTOR'S workplace;
A violation of Section 33E-4 would be represented specifying the actions that will be taken against
by a conviction of the crime of bid-rotating which, employees for violations of such prohibition; and
in addition to Class 2 felony sentencing, provides notifying the employee that, as a condition of
9
Highways
R-90-075-00
employment on such contract, the employee shall Appraisal reviews called for in said Article 8 will
abide by the terms of the statement, and notify the be prepared independently of any other appraiser
employer of any criminal drug statute conviction employed under a similar contract to furnish
for a violation occurring in the workplace no later appraisal review services on said project and
than five (5) days after such conviction; (b) personally by the following named individual
Establishing a drug free awareness program to whose qualifications have been. approved by
inform employees about the dangers of drug abuse DEPARTMENT:
in the workplace; the CONTRACTOR'S policy of Frank Lorenz
maintaining a drug free workplace; any available
drug counseling, rehabilitation, and employee
assistance programs; and the penalties that may be
imposed upon employees for drug violations; (c) CONTRACTOR acknowledges for self-and the
Providing a copy of the statement required by
individual or individuals designated above that they
subparagraph{a) to each employee engaged in the
performance of the contract and 'to post the are familiar with the contents of the "Right of Way
statement in a prominent place in the workplace;(d) Appraisal Review Certification" and agrees that the
Notifying the DEPARTMENT within ten (10) days individual designated above as making the appraisal
after receiving notice from an employee or review will execute such a certification for each
otherwise receiving actual notice of the conviction parcel reviewed as well as personally making a
of an employee for a violation of any criminal drug physical inspection of said parcel.
statute occurring in the workplace; (e) Imposing or
requiring, within thirty (30) days after receiving It is understood that appearances in court and
such notice from an employee of a conviction or pretrial conferences may be required in relation to
actual notice of such a conviction, an appropriate the reviewing appraisal services called for herein
personnel action, up to and including termination, and it is agreed that such appearance or appearances
or the satisfactory participation in a drug abuse shall be made upon request of DEPARTMENT or
assistance program approved by a federal, state, or its trial counsel.
local health, law enforcement, or other appropriate
agency; (f) Assisting employees in selecting a CONTRACTOR will not furnish a copy of any
course of action in the event drug counseling, reviews or the findings or results contained therein
treatment, and rehabilitation is required and to any other person or agency unless authorized by
indicating that a trained referral team is in place; DEPARTMENT or upon court order.
(g) Making a good faith effort to continue to
maintain a drug free workplace through Reviewing appraisal reports will be fully
implementation of the actions and efforts stated in documented and contain the fair market value of the
this certification.
whole property, the fair market value of the
6-140. Early Retirement Pursuant to 30 ILCS property taken (including improvements) as part of
105/15a, the CONTRACTOR certifies that he/she the whole, the fair market value of the remainder
has informed the Secretary of Transportation in before and after the taking, the damage to the
writing if helshe was formerly employed by the remainder,the compensation for easements and the
DEPARTMENT and has received an early total compensation.
retirement incentive under Section 14-108.3 or 16-
133.3 of the Illinois Pension Code. The DEPARTMENT reserves the right to employ a
CONTRACTOR acknowledges and agrees that if specialist or specialists to prepare a separate
such early retirement incentive was received, this valuation of machinery or other specialty items for
contract is not valid unless the official executing the use in arriving at a final conclusion of value by
contract has made the appropriate filing with the CONTRACTOR Such valuation or other data
Auditor General prior to execution. shall be the property of the DEPARTMENT and
may be made available to CONTRACTOR or
others for analysis and incorporation into review
reports as may be deemed appropriate by
ARTICLE 7 CONTRACTOR or others under any other contract
SCOPE OF SERVICE/RESPONSIBEMUS for appraisal services.
The services of this contract includes certain Any dispute concerning a question of fact arising
appraisal review activities at the rate and in the under this contract shall be decided by the district
manner described in Article 8. engineer for DEPARTMENT accepting this
10
Highways
R 90-075-M
contract and such decision sham be final and
conclusive.
In the event this contract is accepted, it shall be
effective as of the date it is accepted by the district
engineer for DEPARTMENT and shall be binding
on CONTRACTOR, CONTRACTOR'S executors,
administrators, successors or assigns, as may be
applicable, No services will be paid which are
performed prior to the date of acceptance by the
district engineer.
The CONTRACTOR in agreeing to the provisions
of this contract and in making the certifications
required is doing so on behalf of the contracting
entity and its officers and each individual
authorized to do work for the DEPARTMENT
under this contract.
DEPARTMENT will furnish to CONTRACTOR
prescribed appraisal review certification forms and
other pertinent data.
ARTICLE 8
COMPENSATION FOR SERVICES
Invoices for reviewing appraisal services will be
submitted for payment, in duplicate, through the
district engineer for DEPARTMENT accepting this
contract and will show the route, construction
section, county, job number, project number and
parcel number or numbers. Invoices for services in
connection with pre-trial conferences and court
testimony will show the items listed above and, in
addition, will include a statement of the nature of
services performed and amount of time thereon.
Route FAU 2657 (Buffalo Grove Road)
Section With Port Clinton Road
County Lake
Project No.
Job No.
A. A reviewing report will be prepared on each of the following
parcels consisting of an original and 3 copies. Completed appraisal
review reports will be delivered to the Village Engineer accepting this
contract within 15 days of receiving the field appraiser's reports and
authorization to proceed.
Parcel No. Report Form No. Rate
0001 IDOT 316 $400.00
15-16-400-001
0002 IDOT 316 $400.00
15-16-105-018
TOTAL $800.00
B. Rate each half-day or fraction thereof
for time spent in pre-trial conferences $300.00
C. Rate each half-day or fraction thereof
for time spent in court $300.00
Note:The fees quoted for pre-trial conferences and court appearances
will be paid as an incidental expense separate from the total dollars
indicated in this contract. These fees will be coded as court costs
charges to the appropriate project.
Note: This document is based on the contract form prepared by the
Illinois Department of Transportation. All references to the Illinois
Department of Transportation(IDOT)in this document are intended
to include the Village of Buffalo Grove.
Board Agenda Item Submittal XI-E
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
Resolution No.2001- Approving an Agreement for Negotiation Services for the Port Clinton Road and Prairie
Road Intersection Improvement
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/27/2001 10/01/2001 0 Consent Agenda PW
0 Regular Agenda
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No Yes 0 No
funds? Is this a budgeted item.?
Projected total budget impact: $3,600
Additional Notes regarding Expenditures:
Following 80% CMAQ grant reimbursement and LCDOT Parcel 1 related reimbursement,the net Village
expense for this contract will be$360.00.
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
The ROW acquisition for the planned realignment of the intersection of Port Clinton Road and
Prairie Road intersection improvement is now programmed for Federal CMAQ (80%)funding.
LCDOT has requested that Buffalo Grove serve as the lead agency for ROW acquisition
activities for both the Village (Parcel 2) and Lake County (Parcel 1) acquisitions. This request
would simplify and expedite this activity. Therefore, it is recommended that the Village Board
approve the following resolutions at their next regular meeting, including:
1. A Resolution Approving an Intergovernmental Agreement Providing CMAQ Grant Funding
for the Right-of-Way Acquisition for the Port Clinton Road and Prairie Road Intersection
Improvement.
2. A Resolution Approving an Agreement for Appraisal Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
3. A Resolution Approving an Agreement for Appraisal Review Services for the Port Clinton
Road and Prairie Road Intersection Improvement.
4. A Resolution Approving an Agreement for Negotiation Services for the Port Clinton Road and
Prairie Road Intersection Improvement.
The acquisition appraisal and negotiation service agreements have been submitted and
pre-approved by IDOT to insure conformance with CMAQ funding requirements.
If you have any questions concerning this matter, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
res4.pdf
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
RESOLUTION NO. 2001-
A RESOLUTION APPROVING AN AGREEMENT FOR NEGOTIATION SERVICES
FOR THE PORT CLINTON ROAD AND PRAIRIE ROAD INTERSECTION
IMPROVEMENT
WHEREAS, the Village President and Board of Trustees desire to proceed
with the Port Clinton Road and Prairie Road Intersection Improvement; and,
WHEREAS, an agreement with a qualified negotiator is necessary for the
acquisition negotiation for the right-of-way acquisition for the project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and
Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as
follows:
1. The agreement entitled"Proposal for Local Public Agency Negotiation Services"
is hereby approved.
2. The Village Manager is authorized and directed to execute the agreement for the
Village. A copy of said agreement is attached hereto and made a part hereof.
AYES:
NAYES:
ABSENT:
PASSED: , 2001
APPROVED: , 2001
Approved:
Village President
ATTEST:
Village Clerk
G AP W DIRGRP\LHC\PTCL\RE S 014.doc
Route FAU 2657 (Buffalo Grove Road)
PROPOSAL FOR LOCAL PUBLIC Section at Port Clinton Road
AGENCY NEGOTIATION SERVICES County Lake
Project No.
Job No.
1. Proposal of Mark D. Mathewson, P.C. (must be an
individual) whose address is 32 West Nebraska Street, Frankfort, Illinois
hereinafter referred to as NEGOTIATOR for
the Village of Buffalo Grove also
known as the Local Public Agency, hereinafter referred to as LPA, certain
negotiation services for the acquisition of right of way for the future construction of
Buffalo Grove Road
2. Negotiation services called for in this proposal will be conducted personally by the
following named individual(s) whose qualifications have been approved by the
Illinois Department of Transportation (IDOT) and the LPA:
Mark D. Mathewson
3. Said Negotiation Services for 2 parcels shall be furnished by
NEGOTIATOR at the rate of $ i ,Zso. (a per parcel* in accordance with the
Negotiation Chapter 3 and Acquisition Chapter 4 of the Land Acquisition Policies
and Procedures Manual Exhibits of the Illinois Department of Transportation
(IDOT), a copy of which shall be obtained from IDOT (for a fee) by NEGOTIATOR
for the use of NEGOTIATOR during the term of this contract. The above per parcel
fee shall include providing all negotiation services herein set forth, including all
transportation, food, lodging, telephone or any other operating expenses incurred
by NEGOTIATOR, excepting for those services set forth in Paragraph 13.
4. LPA will furnish NEGOTIATOR parcel plats, legal descriptions, title reports or
evidence of ostensible ownership for each parcel, without liability for the accuracy
of the contents therein. It is understood and agreed that LPA and IDOT shall be
considered to be the owners of all plats, legal descriptions, ownership and
occupancy records, forms of deeds and easements, title reports, and any and all
other material fumished, prepared or obtained by NEGOTIATOR during the course
of providing his/her services for each parcel and shall be maintained in a separate
parcel file for each parcel assigned. Upon termination of this contract for any
cause, or upon completion of the acquisition of each parcel or upon request of LPA
or IDOT when acquisition is determined to be by eminent domain proceedings, the
* "Each Parcer shall consist of one or more basic parcels of land required as right of way for highway purposes to be
acquired in fee simple title,dedications and such other easements(temporary or permanent)for uses incidental to
construction of the highway but which are not considered as part of the highway right of way,all of which are under
the same ownership involving a complete contiguous parcel.
s_XwpJepVpaexhbVmgprop.doc
08/96 (1 of 12)
NEGOTIATOR's parcel file shall be returned to LPA or to IDOT when acquisition is
in the name of the State. NEGOTIATOR's parcel files shall be available for
inspection or review of its contents by LPA, IDOT or Federal Highway
Administration personnel at any time during normal business hours.
5. LPA shall also provide NEGOTIATOR a copy of an approved appraisal of each
parcel together with an Appraisal Reviewer's Certification and Improvement
Disposition Values form (to be made part of the official parcel file).
6. NEGOTIATOR agrees to provide negotiation services which shall include the
following activities and responsibilities, in addition to those other services described
herein:
a) Review of title reports, plats of highway and legal descriptions, and
appraisals prior to the commencement of negotiation activities.
b) Preparation of individual parcel files for each parcel and the owner's
portfolio.
c) Preparation of the Basis for Computing Total Approved Compensation and
Offer to Purchase, and Introductory Letters.
d) Preparation of forms of Deeds, Easements, Affidavits of Title, Partial
Releases, Consents, Waivers, RPTA Environmental Disclosure Statements,
and receipts for deeds and easements determined to be necessary to
acquire such right, title and interest required to construct the transportation
improvement.
e) Makes every reasonable effort to locate and negotiates with the property
owner for the acquisition of right of way.
f) Preparation of the closing statements or recommends condemnation.
g) Preparation of any special closing agreements and documents needed for
title clearance.
h) Obtains later date title commitments and LPA Attorney Certification Letter for
each parcel prior to the LPA paying compensation to property owner(s).
i) Recordation of conveyance documents and procurement of Guarantee Title
Insurance Policies.
j) Maintenance of the Negotiator's Log
k) Completion of the Parcel Compliance Checklists and the Project Compliance
Checklist.
7. Where the acquisition of a parcel involves the displacement of an owner or tenant
occupant from a residence or any personal property thereof, NEGOTIATOR shall
notify LPA and IDOT no less than fourteen (14) days prior to the intended date of
initiation of negotiations for the parcel in order to coordinate the offering of
relocation assistance and payments to each displaced owner-occupant
simultaneously with initiation of negotiations and to each displaced tenant-occupant
s:\wpwPvPaexhibuiegPw.dm (2 of 12)
08M
within seven (7) days following initiation of negotiations for the parcel. The
appropriate Relocation Introductory Letter and Brochure, as well as relocation
services, shall also be provided by LPA or IDOT, as appropriate.
8. NEGOTIATOR shall make every reasonable effort to negotiate settlements for the
acquisition of each parcel based on the approved appraisal amount or an amount
approved by the representative for LPA. Upon closing each acquisition, the
NEGOTIATOR shall obtain curative documents necessary to satisfy any and all title
objections or unrecorded interests in said parcel, sufficient for approval of title by
LPA's Attorney or the Attorney General as required prior to payment for each
acquired parcel.
9. Pursuant to Section 3.05-9 of the Negotiation Chapter of the Land Acquisition
Policies and' Procedures Manual, no offer in excess of the approved appraisal
amount shall be made by NEGOTIATOR without prior written approval of the LPA's
representative (the Administrative Documentation).
10. In the event NEGOTIATOR, after having made every reasonable effort to negotiate
with the owner of a parcel, is unable to obtain a settlement on the approved
appraisal amount, NEGOTIATOR shall prepare a written summary of the progress
of negotiations to date together with a copy of the Negotiators Report and Parcel
Compliance Checklist completed to date with the names and addresses of all
interested parties. NEGOTIATOR's written report shall also include his/her
recommendation for further action towards acquiring the parcel. LPA may request
NEGOTIATOR to prepare and forward a Final Offer Letter to the owner of the
parcel. Thereafter, LPA may arrange for assignment of a LPA eminent domain
attorney (or request assignment of a Special Assistant Attorney General on
projects to be acquired in the State's name) to proceed with preparation of a
condemnation complaint. In any case, LPA reserves the right to require
NEGOTIATOR to make additional negotiation contacts with the parcel owner up
until the-.actual date of filing a petition to condemn the parcel.
11. When the acquisition of a parcel involves relocation assistance and/or
condemnation action, NEGOTIATOR shall complete preparation of the Parcel
Compliance Checklist upon conclusion of the relocation assistance and/or
condemnation action, ensuring that the completed Relocation Assistance
Compliance Checklist and/or the Settlement Report or the Trial Report are included
in the parcel file.
12. It is understood that appearances in court and pretrial conferences may be
required in relation to the negotiation services called for herein and it is agreed
that such appearance or appearances shall be made upon request of LPA or its
trial counsel. Such services will be provided as follows:
e.wpyepUpaexhbVwgprop_doc
08M (3 of 12)
a) Rate for each half day or fraction thereof for time spent in pretrial
conferences $ 3oo.00
b) Rate for each half day or fraction thereof for time spent in court
$ 300.00
13. NEGOTIATOR will not furnish a copy of any appraisal or the findings or results
contained therein to any other person or agency unless authorized by LPA, MOT
or upon court order.
14. Invoices for negotiation services will be submitted for payment not more often that
monthly, in triplicate, to the LPA representative accepting this proposal with a copy
to IDOT's District One LPA ROW Acquisition Coordinator. A project status report of
all active assigned parcels shall accompany each invoice and shall be submitted
any time upon request of LPA or IDOT. All invoices and documentation will show
the route, construction section, county, job number, LPA section number, project
number and parcel number or numbers. Invoices for services in-..-connection with
pretrial conferences and court testimony will show the items listed above and in
addition, will include a statement of the nature of services performed and amount of
time thereon. LPA's Representative may request IDOT approval of such invoices
prior to remitting payment to NEGOTIATOR.
15. NEGOTIATOR warrants that he/she has not employed or retained any company or
person, other than a bonafide employee working solely for him/her, to solicit or
secure this contract, and that he/she has not paid or agreed to pay any company or
person, other than a bonafide employee working solely for him/her, any fee,
commission, percentage, brokerage fee, gift, or any other consideration, contingent
upon or resulting from the award or making of the contract. For breach or violation
of this warrant, LPA shall have the right to annul this contract without liability.
16. NEGOTIATOR hereby certifies that, if any conflict of interests arises in any of the
parcels subsequently assigned, he/she will immediately inform the representative
accepting this proposal and return all material furnished for reassignment to others.
17. Any dispute concerning a question of fact arising under this proposal shall be
decided by the representative accepting this proposal and such decision shall be
final and conclusive.
18. Changes in the work to be performed under this proposal may be made at any time
in writing by LPA. If such changes justify an increase or decrease in the per parcel
rate set forth herein, an equitable adjustment shall be made and this contract shall
be modified accordingly. Documentation prepared by NEGOTIATOR which is
considered inadequate will be augmented and errors will be corrected upon request
without additional cost.
19. LPA may terminate this proposal at any time and for any cause by a notice in
writing to NEGOTIATOR. In the event of such termination, payment will be made
to NEGOTIATOR for the services which have been completed. Parcel negotiations
s:4wpyepVpaexhibinegprop.doc
08/96 (4 of 12)
in the process of completion shall be compensated for on an equitable basis and all
incomplete parcel data collected in connection with them shall be turned over and
become the property of LPA. However, should this proposal be terminated solely
because the progress or quality of work is unsatisfactory as determined by the
representative accepting this proposal, then no payment will be made or demanded
by NEGOTIATOR for any negotiation services which have not been completed and
delivered to LPA prior to the date of said termination.
20. NEGOTIATOR will save harmless LPA from all claims and liability due to any
activities that relate to the performance of this contract and will comply with all
federal, state and local laws and ordinances.
21. NEGOTIATOR agrees that this contract or any part thereof will not be assigned or
transferred to another individual or subcontracted to another fee negotiator firm
without the..written consent of the representative accepting this proposal for LPA.
. 22. In the event this proposal is accepted, it shall constitute a contract as of the date it
is approved by the representative and shall be binding on NEGOTIATOR, or on.the
negotiator's executors, administrators, successors or assigns, as may be
applicable.
23. NEGOTIATOR, in* making the certifications required by this proposal, is making
these certifications on behalf of the contracting entity and its officers and each
individual authorized to do work for the LPA and the Illinois Department of
Transportation under this proposal.
24. It is understood and agreed that Appendices A and B shall be a part of this contract
and NEGOTIATOR agrees to be bound by the terms and provisions contained
therein.
25. NEGOTIATOR certifies that he/she will not engage in the unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance in the
performance of this contract or if a corporation, partnership or other entity with
twenty-five (25) or more employees have completed and signed a "DRUG FREE
WORKPLACE CERTIFICATION."
26. NEGOTIATOR certifies that he/she has not been convicted of bribery, or
attempting to bribe an officer or employee of the LPA or the State of Illinois, nor has
he/she made an admission of guilt of such-conduct which is a matter of record, nor
has any official, officer, agent or employee been so convicted nor made such an
admission.
If a firm, the firm certifies that it has not been convicted of bribery, or attempting to
bribe an officer or employee of the LPA or the State of Illinois, nor has the firm
made an admission of guilt of such conduct which is a matter of record, nor has an
official, agent, or employee of the firm committed bribery or attempted bribery on
behalf of the firm and pursuant to the direction or authorization of a responsible
official of the firm.
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08196 (5 of 12)
27. NEGOTIATOR under penalties of perjury, certifies that the name, taxpayer
identification number, and legal status listed below are correct.
Name: Mark D. Mathewson, P.C.
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 36-4219771
(If you are an individual, enter your name and SSN as it appears on your Social
Security Card. If completing this certification for a sole proprietorship, enter the
owner's name followed by the name of the business and the owner's SSN. For
all other entities, enter the name of the entity as used to apply for the entity's EIN
and the EIN. The Name and Number must match Internal Revenue Service
records.)
Legal Status (check one):
Individual x Corporation
_Owner of sole proprietorship Other:
_ Partnership
28. NEGOTIATOR under penalties of perjury, certifies that as in accordance with
section 11.1 of the Illinois Purchasing Act, no person who is entitled to receive
individually more than 7-1/2 percent of the total distributable income of the
organization or together with their spouse or minor child more than 15 percent of
the total distributable income of the organization is (1) an elected state official, a
member of the general assembly, an appointed officer, a state employee; (2) an
officer or employee of the Illinois Toll Highway Authority or the Illinois Building
Authority; or(3) a spouse or minor child of any such enumerated person.
29. NEGOTIATOR has not, nor has any principal of the firm (if a company), nor has the
firm been convicted of any felony, or, if so convicted, at least one year has passed
since the date of completion of the sentence as of the effective date of this
contract, 30 ILCS 505/10.3.
30. NEGOTIATOR does not, nor does any principal of the firm (if a company), nor does
the firm pay dues or fees on behalf of its employees or agents or reimburse or
otherwise subsidize them for payment of dues or fees to any club which unlawfully
discriminates.
31. NEGOTIATOR certifies that he/she is not in default on an educational loan as
provided in 51LCS 385/3.
sAwpWpVpaexhibkwgprop_doc (6 of 12)
08M
32. NEGOTIATOR certifies that he/she is not barred from bidding on State of Illinois
contracts because of violations of state law regarding bid rigging or bid rotating
(720 ILCS 5/33E-3 & 5/33E-4).
33. NEGOTIATOR shall maintain, for a minimum of five years after the completion of
the contract, adequate books, records, and supporting documents to verify the
amount, recipients, and uses of all disbursements of funds passing in conjunction
with the contract; the contract and all books, records, and supporting documents
related to the contract shall be available for review and audit by the Auditor
General; and the NEGOTIATOR agrees to cooperate fully with any audit conducted
by the Auditor General and to provide full access to all relevant materials. Failure
to maintain the books, records, and supporting documents required by this section
shall establish a presumption in favor of the state for the recovery of any funds paid
by the state under the contract for which adequate books, records, and supporting
documentation are not available to support their purported disbursement.
34. NEGOTIATOR certifies that neither he/she nor any substantially owned affiliated
company is participating or shall participate in an international boycott in violation
of the provisions of the U.S. Export Administration Act of 1979 or the regulations
of the U.S. Department of Commerce promulgated under that Act. This
certification applies to any contract or renewal, amendment or modification to an
existing contract that exceeds $10,000.
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APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees and successors in
interest(hereinafter referred to as the"Contractor"), agrees as follows:
1. Compliance with Regulations: The contractor shall comply with the Regulations relative
to nondiscrimination in federally-assisted programs of the Department of Transportation,
Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time,
(hereinafter referred to as Regulations), which are herein incorporated by reference and
made a part of this contract.
2. Nondiscrimination: The contractor, with regard to the work performed by it during the
contract, shall not discriminate on the ground of race, color or national origin in the selection
and retention of subcontractors including procurements of materials and leases of
equipment. The contractor shall not participate either directly or indirectly in the
discrimination prohibited by Section 21.5 of the Regulations, including employment
practices when the contract covers a program set forth in Appendix B of the Regulations.
3. Solicitations for Subcontracts, Including Procurement of Materials and Equipment:
In all solicitations either by competitive bidding or negotiation made by the contractor for
work to be performed under a subcontract, including procurement or materials or leases of
equipment, each potential subcontractor or supplier shall be notified by the contractor of the
contractor's obligations under this contract and the Regulations relative to nondiscrimination
on the ground of race, color or national origin.
4. Information and Reports: The contractor shall provide all information and reports required
by the Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be
determined by the State or the Federal Highway Administration to be pertinent to ascertain
compliance with such Regulations, orders and instructions. Where any information required
of a contractor is in the exclusive possession of another who fails or refuses to furnish this
information, the contractor shall so certify to the. State or the Federal Highway
Administration is appropriate and shall set forth what efforts it has made to obtain the
information.
5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the
nondiscrimination provisions of this contract, the State shall impose such contract sanctions
as it or the Federal Highway Administration may determine to be appropriate, including, but
not limited to: -
• withholding of payments to the contractor under the contract until the contractor
complies, and/or
• cancellation, termination or suspension of the contract, in whole or in part.
6. Incorporation of Provisions: The contractor shall include the provisions of Paragraph (1)
through (6) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The
contractor shall take such action with respect to any subcontract or procurement as the
State of the Federal Highway Administration may direct as a means of enforcing -such
provisions including sanctions for noncompliance: Provided, however, that in the event a
contractor becomes involved in, or is threatened with, litigation with a subcontractor or
supplier as a result of such direction, the contractor may request the State to enter into
such litigation to protect the interests of the State, and, in addition, the contractor may
request the United States to enter into such litigation to protect the interests of the United
States.
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08/96
APPENDIX B
EQUAL EMPLOYMENT OPPORTUNITY CLAUSE required by the Illinois Fair Employment
Practices Commission as a material term of all public contracts:
EQUAL EMPLOYMENT OPPORTUNITY. In the event of the contractor's noncompliance with
any provision of this Equal Employment Opportunity Clause, the Illinois Fair Employment
Practices Act or the Fair Employment Practices Commission's Rules and Regulations for Public
Contracts, the contractor may be declared nonresponsible and therefore ineligible for future
contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal
corporations, and the contract may be canceled or avoided in whole or in part, and such other
sanctions or penalties may be imposed and remedies invoked as provided by Statute or
regulation.
During the performance of this contract (Agreement), the contractor (Consultant) agrees as
follows:
1. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, or ancestry, physical or mental
handicap unrelated to ability, or an unfavorable discharge from the military service,
and further that it will examine all job classifications to determine if minority persons
or women are underutilized and will take appropriate affirmative action to rectify any
such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any portion
hereof, it will determine the availability (in accordance with the Commission's Rules
and Regulations for Public Contracts) of minorities and women in the area(s) from
which it may reasonably recruit and it will hire for each job classification for which
employees are hired in such a way that minorities and women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its behalf,
it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, national origin or ancestry, physical or mental
handicap unrelated to ability, or an unfavorable discharge from the military service.
4. That it will send to each labor organization or representative of workers with which it
has:or is bound by a collective bargaining or other agreement or understanding, a
notice such labor organization or representative of the contractor's obligations under
the Illinois Fair Employment Practices Act and the Commission's Rules and
Regulations for Public Contracts. If any such labor organization or representative
fails or refuses to cooperate with the contractor in its efforts to comply with such Act
and Rules and Regulations, the contractor will promptly so notify the Illinois Fair
Employment Practices Commission and the contracting agency and will recruit
employees from other sources when necessary to fulfill its obligations thereunder.
5. That it will submit reports as required by the Illinois Fair Employment Practices
Commission's Rules and Regulations for Public Contracts, furnish all relevant
information as may from time to time be requested by the Commission or the
contracting agency, and in all respects comply with the Illinois Fair Employment
Practices Act and the Commission's Rules and Regulations for Public Contracts.
6. That it will permit access to all relevant books, records, accounts and work sites by
personnel of the contracting agency and the Illinois Fair Employment Practices
Commission for purposes of investigation to ascertain compliance with the Illinois
Fair Employment Practices Act and the Commission's Rules and Regulations for
Public Contracts.
sAwpyep%1paexhbinegprop.doc
08/96 (9 of 12)
7. That it will include verbatim or by reference the provisions of Paragraphs 1 through 7
of this clause in every performance subcontract as defined in Section 2.10(b) of the
Commission's Rules and Regulations for Public Contracts so that such provisions
will be binding upon every such subcontractor, and that it will also so include the
provisions of paragraphs 1, 5, 6 and 7 in every supply subcontract as defined in
Section 2.10(a) of the Commission's Rules and Regulations for Public Contracts so
that such provisions will be binding upon every such subcontractor. In the same
manner as with other provisions of this contract, the contractor will be liable for
compliance with applicable provisions of this clause by all it subcontractors; and
further it will promptly notify the contracting agency and the Illinois Fair Employment
Practices Commission in the event any subcontractor fails or refuses to comply
therewith. In addition, no contractor will utilize any subcontractor declared by the
Commission to be nonresponsible and therefore ineligible for contracts or
subcontracts with the state of Illinois or any of its political subdivisions or municipal
corporations.
With respect to the two types of subcontracts referred to under paragraph 7 of the Equal
Employment Opportunity Clause above, following is an excerpt of Section 2 of the FEPC's Rules
and Regulations for Public Contracts:
Section 2.10. The term "Subcontract" means any agreement, arrangement or
understanding, written or otherwise, between a contractor and any person (in which the parties
do not stand in the relationship of an employer and an employee):
for the furnishing of supplies or services or for the use of real or personal property,
including lease arrangements, which, in whole or in part, is utilized in the
performance of any one or more contracts; or
• under which any portion of the contractor's obligation under. any one or more
contracts is performed, undertaken or assumed.
By signing this Proposal, the NEGOTIATOR agrees to the provisions as written. Upon
acceptance by the LPA, this Contract shall be governed by Illinois law.
For the NEGOTIATOR:
Mark D. Mathewson, P.C.
Address: 32 West Nebraska Street
City, F State: IL Zip Code: 60423
By; Date: July 10, 2001
rized Signature
TIN/FEI /SS 36-4219771 Telephone: (815) 806-0900
For the Village of Buffalo Grove
LPA
Date:
LPA Representative
s:%wpyepllpaexhib\negprop.doc (10 of 12)
08/96
STATE OF ILLINOIS
DRUG FREE WORKPLACE CERTIFICATION
This certification is required by the Drug Free Workplace Act (III. Rev. Stat., ch.
127, par. 152.311). The Drug Free Workplace Act, effective January 1, 1992, requires
that no grantee or contractor shall receive a grant or be considered for the purposes of
being awarded a contract for the procurement of any property or services from the State
unless that grantee or contractor has certified to the State that the grantee or contractor
will provide a drug free workplace. False certification or violation of the certification may
result in sanctions including, but not limited to, suspension of contract or grant
payments: termination of the contract or grant and debarment of contracting or grant
opportunities with the State for at least one (1) year but not more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation,
partnership, or other entity with twenty-five (25) or more employees at the time of issuing
the grant, or a department, division, or other unit thereof, directly responsible for the
specific performance under a contract or grant of$5,000 or more from the State.
The contractor/grantee certifies and agrees that it will provide a drug free
workplace by:
A. Publishing a statement:
1. Notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance, including
cannabis, is prohibited in the grantee's or contractor's workplace.
2. Specifying the actions that will be taken against employees for
violations of such prohibition.
3. Notifying the employee that, as a condition of employment on such
contract or grant, the employee will:
a. abide by the terms of the statement; and
b. notify the employer of any criminal drug statute conviction for
a violation occurring in the workplace no later than five (5)
days after such conviction.
B. Establishing a drug free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The Grantee's or contractor's policy of maintaining a drug free
workplace;
3. Any available drug counseling, rehabilitation, and employee
assistance programs; and
4. The penalties that may be imposed upon an employee for drug
violations.
C. Providing a copy of the statement required by subparagraph (a) to each
employee engaged in the performance of the contract or grant and to post
the statement in a prominent place in the workplace.
D. Notifying the contracting or granting agency within ten (10) days after
receiving notice under part (B) of paragraph (3) of subsection (a) above
from an employee or otherwise receiving actual notice of such conviction.
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08/96 (11 of 12)
E. Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program, by any employee who is so
convicted, as required by Section 5 of the Drug Free Workplace Act.
F. Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation is required and indicating that a
trained referral team is in place.
G. Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE
OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE
DESIGNATED ORGANIZATION.
Mark D. Mathewson, P.C.
Printed Name of Organization
a
1gn ure of Authorized
Representative
Mark D. Mathewson, President
Printed Name and Title
July 10, 2001
Date
s:Wpl epUpaexhbU"prop.doc
08/96 (12 of 12)
Board Agenda Item Submittal XI-F
Requested By: Timothy E Sashko Entered By: Timothy E Sashko
Agenda Item Title:
Authorization to Bid the Installation of a Fire Sprinkler System for Fire Station 26 and Fire Administration as per the
FY2001/2002 CIP Budget Project#PBF38/99.
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
Consent Agenda
09/26/2001 10/01/2001 0 Regular Agenda Fire
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? ❑ Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No
funds? Is this a budgeted item.?
Projected total budget impact: $67,000
Additional Notes regarding Expenditures:
Installation of a fire sprinkler system,Station 26 and Fire Administration as authorized in the FY01/02 Program
Budget,CIP#PBF38/99 including underground water supply alterations,alarm upgrades and fire suppression
system as per code.
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
This is the second phase of the installation of fire sprinkler systems in all three fire stations and the
Village Hall over the next three years. The installation of the fire sprinklers will provide state-of-the-art
life safety and building protection for essential Village properties. The national and local trend is to
provide fire sprinklers in all buildings because fire sprinklers provide a 99%record of activation in case
of fire. The Fire Department as part of its long term planning is to recommend code changes requiring the
increase use of fire sprinklers in all occupancies. By protecting these critical Village facilities with fire
sprinklers this establishes a proactive position and practice.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
Board Agenda Item Submittal XI-G
Requested By: Dick K Kuenkler Entered By: Debra J Wisniewski-PW
Agenda Item Title:
Approval of Werchek Professional Center Development Improvement Agreement, Final Plat&Acceptance of Sanitary
Sewer
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/24/2001 10/01/2001 � Consent Agenda PW
❑ Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? El Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Item Description
Will this action involve an expenditure in ❑ Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Engineering approval of this project is recommended subject to the following conditions:
1. Village Board approval of the attached Development Improvement Agreement.
2. Receipt of the project's security in a form acceptable to the Village Attorney.
3. Receipt of the IEPA Sanitary and Watermain Construction permits.
4. Receipt of the IDOT Right-of-Way Construction permit.
5. Receipt and approval of the Declaration of Covenants.
Also, a Bill of Sale for the existing sanitary sewer is attached. The conditions set forth in the
PUD Ordinance have been met and we recommend that the sewer be accepted as a public sewer.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Werchek Prof Ctr.pd
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
TO: William R. Balling
Village Manager
FROM: Richard K. Kuenkler
Village Engineer
DATE: September 20, 2001
SUBJECT: WERCHEK PROFESSIONAL CENTER
DEVELOPMENT IMPROVEMENT AGREEMENT,
FINAL PLAT & ACCEPTANCE OF SANITARY SEWER
Engineering approval of this project is recommended subject to the following conditions:
1. Village Board approval of the attached Development Improvement Agreement.
2. Receipt of the project's security in a form acceptable to the Village Attorney.
3. Receipt of the IEPA Sanitary and Watermain Construction permits.
4. Receipt of the IDOT Right-of-Way Construction permit.
5. Receipt and approval of the Declaration of Covenants.
Also, a Bill of Sale for the existing sanitary sewer is attached. The conditions set forth in
the PUD Ordinance have been met and we recommend that the sewer be accepted as a
public sewer.
/'RPchaUrdK. Kuenkler, P.E.
G:\ENGINEER\RKK\MEMOS\131.doc
xc: Mike Werchek, Waterford Pointe LLC
Form Prepared: 4/10/86 WERCHECK PROFESSIONAL CENTER
Revised: 1/04/01 Development Name
DEVELOPMENT IMPROVEMENT AGREEMENT
THIS AGREEMENT, made and entered into as of this day
of , 2001, by and between the VILLAGE OF
BUFFALO GROVE, an Illinois Municipal Corporation, and having its office at
Village Hall, 50 North Raupp Boulevard, Buffalo Grove, Illinois,
(hereinafter called "Village") and Waterford Pointe, L.L.C. (hereinafter
called "Developer") .
WITNESSETH:
WHEREAS, in compliance with the Village's Development Ordinance and
pursuant to the PUD Ordinance No. 99-81
(Annexation Agreement or PUD Ordinance or Agreement)
dated 9/27/99 , Developer has submitted to the Village
a Plat of Subdivision designated as Exhibit "A", attached hereto, which
Subdivision Plat has been approved by the Plan Commission of the Village,
and, Developer desires to improve the real property described in said
Subdivision Plat; and,
WHEREAS, the Village is willing to approve said Subdivision Plat,
provided that this Agreement is executed to insure the completion of
certain site improvements, as a condition precedent to the issuance of
building permits for any buildings to be constructed on the property.
NOW, THEREFORE, it is mutually agreed as follows:
1. Developer shall furnish, or cause to be furnished, at their
own cost and expense, all the necessary material, labor, and equipment to
complete the improvements listed on Exhibit "B" attached hereto, and all
other site improvements not specifically set forth, which are required by
applicable ordinances or agreements, all in a good and workmanlike manner
and in accordance with all pertinent ordinances and regulations of the
Village and in accordance with the plans and specifications, dated
3/28/2000 , shown on Exhibit "C" attached hereto,
including any subsequent revisions requested by the Developer and approved
in writing by the Village pursuant to the Village's Development Ordinance,
which Exhibit has been prepared by Pearson, Brown and Associates, Inc. ,
who are registered professional engineers and Exhibit "D", attached hereto
consisting of the Landscaping Plan and as approved by the Village. All
utility lines and services to be installed in the street shall be
installed prior to paving.
2. Attached hereto as Exhibit "E" is a complete cost estimate for
the construction of the improvements described in Exhibit "B" hereto. Upon
the execution of this Agreement and prior to the recordation of the Plat
of Subdivision, the Developer shall deposit a Letter of Credit, or other
security, acceptable to and in a form and substance approved by the
Village as further described in Paragraph 9 herein. The Letter of Credit,
or other security shall originally be in the amount of $ 754, 626.00
3. All work shall be subject to inspection by and the approval of
the Village Engineer. It is agreed that the contractors who are engaged
to construct the improvements described in Paragraph 1 hereof are to be
approved by the Village Engineer and that such approval will not be
unreasonably withheld.
4. The Developer has paid the Village a Review and Inspection
Fee, as required by Ordinance. It is understood that said fee is based on
the amount of the contracts or cost estimate for those items listed in
Exhibit "B".
5. Prior to the time the Developer or any of its contractors
begin any of the work provided for herein, the Developer, and/or its
contractors shall furnish the Village with evidence of insurance covering
2
their employees in such amounts and coverage as is acceptable to the
Village.
In addition, by its execution of this Agreement, the Developer
agrees to protect, indemnify, save and hold harmless, and defend the
Village of Buffalo Grove and its employees, officials, and agents, against
any and all claims, costs, causes, actions, and expenses, including but
not limited to attorney's fees incurred by reason of a lawsuit or claim for
damages or compensation arising in favor of any person, corporation or
other entity, including the employees or officers or independent
contractors or sub-contractors of the Developer or the Village, on account
of personal injuries or death, or damages to property occurring, growing
out of, incident to, or resulting directly or indirectly, from the
performance of work by the Developer, independent contractors or sub-
contractors or their officers, agents, or employees. The Developer shall
have no liability or damages for the costs incident thereto caused by the
sole negligence of the Village. This hold harmless shall be applicable to
any actions of the Developer, independent contractor, or sub-contractor
prior to the date of this Agreement if such prior actions were approved by
the Village.
6. The Developer shall cause said improvements herein described
to be completed within twenty-four (24) months following the approval of
the Plat as shown in Exhibit "A" by the President and Board of Trustees,
except Public Parks and Detention Areas which shall be completed within
twelve (12) months, and except any improvements for which specified time
limits are noted on the approved plans, Exhibit "C" which shall be
completed within the specified time limits shown on the plans. If work is
not completed within the time prescribed herein, the Village shall have
the right to call upon the Letter of Credit, or other security, in
accordance with its terms, for the purpose of completing the site
improvements. Upon completion of the improvements herein provided for, as
3
evidenced by the certificate or certificates of the Village President and
Board of Trustees, the Village shall be deemed to have accepted said
improvements, and thereupon, the Letter of Credit, or other security,
shall automatically be reduced to serve as security for the obligations of
the Developer as set forth in Paragraph 7 hereof. The Developer shall
cause its consulting engineers to correct drawings to show work as
actually constructed and said engineers shall turn over high quality mylar
reproducible copies thereof to the Village to become the Village's property
prior to acceptance of the improvements by the President and Board of
Trustees.
7. The Developer for a period of one year beyond formal
acceptance by the Village of any improvement described in Exhibit "B"
hereof, shall be responsible for maintenance repairs and corrections to
such improvements which may be required due to failures or on account of
faulty construction or due to the developers and/or contractors
negligence. The obligation of the Developer hereunder shall be secured by
the Letter of Credit, or other security as further described in Paragraph
9 hereof.
8. It is agreed that no building permit shall be granted by any
official for the construction of any structure until required utility
facilities (to include, but not by way of limitation, sanitary sewer,
water and storm sewer systems) have been installed and made ready to
service the individual lots concerned; and that roadways (to include
curbs) providing access to the subject lot or lots have been completely
constructed except for the designed surface course. It is understood and
agreed that building permits may be granted for buildings on specific lots
to which utility facilities have been installed and made ready for service
and to which roadways have been constructed as described above,
notwithstanding the fact that all improvements within the Development may
not be completed.
4
9.A. The obligations of the Developer hereunder as to the deposit
of security for the completion of improvements (Exhibit "B" hereof) and the
one year maintenance of said improvements after acceptance by the Village
(Paragraph 7) shall be satisfied upon delivery to the Village of a Letter
of Credit, or other security, issued by Bank of Northern Illinois
in favor of the Village in a form acceptable
to the Village. The Letter of Credit or other form of security shall be
made subject to this Agreement.
B. In addition to the terms, conditions, and covenants of the
Letter of Credit, or other security, the Village hereby agrees to draw
funds or to call said performance guarantee under such security solely for
the purpose of payment for labor and materials supplied or to be supplied,
by engineers, contractors, or subcontractors, to, or for the benefit of
Werchek Professional Center , or the Village, as the case may
be, under the provisions of this Agreement and the said improvements for
which payment is being made shall have been completed, or will be
completed, in substantial accordance with the plans and specifications
described herein.
C. The Village further hereby agrees that to the extent that the
Developer causes the commitments of this Agreement to be completed, the
outstanding liability of the issuer of the Letter of Credit, or other
security, under said security, shall during the course of construction of
the improvements, approximate the cost of completing all improvements and
paying unpaid contract balances for the completion of the improvements
referred to in this Agreement.
Until all required tests have been submitted and approved by
the Village for each of the construction elements including, but not
limited to, earthwork, street pavements, parking area pavements, sanitary
sewers and watermains, a minimum of that portion of the surety for each
element shall be subject to complete retention. All improvements are
5
subject to a minimum fifteen (15%) percent retention until final
acceptance by the Village.
D. In order to guarantee and warranty the obligations of
paragraph 7 herein, an amount equal to fifteen (15%) percent of the total
amount of the Letter of Credit, or other security, or an amount equal to
fifteen (15%) percent of the cost estimate of the individual
improvement (s) shall be retained in the Letter of Credit, or other
security for a period of one year beyond formal acceptance by the Village
of the improvement (s) .
E. As a portion of the security amount specified in Paragraph 2,
the Developer shall maintain a cash deposit with the Village Clerk in the
amount of Seven Thousand Dollars ($ 7, 000.00--------) .
If roads are not maintained with a smooth and firm surface
reasonably adequate for access of emergency vehicles such as fire trucks
and ambulances, or if any condition develops which is deemed a danger to
public health or safety by the Village of Buffalo Grove due to the actions
of the Developer or his failure to act; and after written notice of this
condition, the Developer fails to immediately remedy the condition; then
the Village may take action to remedy the situation and charge any
expenses which results from the action to remedy the situation to the cash
deposit. Upon notification that the cash deposit has been drawn upon, the
Developer shall immediately deposit sufficient funds to maintain the
deposit in the amount of Seven Thousand Dollars
($ 7, 000.00--------) . If the Developer has not made the additional
deposit required to maintain the total cash deposit in the amount of _
Seven Thousand Dollars ($ 7, 000.00--------) within three
(3) days from the date he received notice that such additional deposit was
required, it is agreed that the Village may issue a Stop Work Order or
also may revoke all permits which the Developer had been granted. This
cash deposit shall continue to be maintained until the maintenance
6
guarantee period has lapsed. The deposit may be drawn upon by the Village
if the conditions of this Agreement, except in cases of danger to public
health and safety as determined by the Village in which case the deposit
may be drawn upon immediately following notice to the Developer and his
failure to immediately remedy the situation. After termination of the one
year maintenance period and upon receipt by the Village Clerk of a written
request for release of the deposit, the Village will either notify the
Developer that the improvements are not in a proper condition for final
release of the deposit, or shall release the deposit within fifteen (15)
days.
F. In addition to the terms, covenants, and conditions of the
Letter of Credit, or other security, the Developer hereby agrees that no
reduction shall occur in the outstanding liability of the issuer
thereunder, except on the written approval of the Village; however, in all
events, the Village shall permit such Letter of Credit, or other security,
to expire, either by its terms, or by return of such Letter of Credit, or
other security to the Developer, upon the expiration of one (1) year from
the acceptance of the improvements referred to herein by the Village. To
the extent that the provisions of Paragraph 9 herein, and of the Letter of
Credit, or other security, permit the Village to draw funds under such
Letter of Credit, or other security, the Village hereby agrees to reduce
the outstanding liability of the issuer of the Letter of Credit, or other
security to the extent that funds are disbursed.
10. Any Letter of Credit, or other security shall provide that the
issuer thereof shall not cancel or otherwise terminate said security
without a written notice being given to the Village between thirty (30)
days and forty-five (45) days in advance of termination or cancellation.
11. Developer shall install any additional storm sewers and/or
inlets which are required in order to eliminate standing water or
conditions of excessive sogginess which may, in the opinion of the Village
7
Engineer, be detrimental to the growth and maintenance of lawn grasses.
12. No occupancy permit shall be issued until all exterior
lighting specified on Exhibit "C" is installed and operational.
13. The Developer acknowledges that until final acceptance, he is
responsible for providing snow and ice control along any streets within
the Development, which are adjacent to occupied properties or necessary to
provide access to occupied properties. The Developer agrees to pay the
Village an annual fee for providing snow and ice control along these
streets.
The fee rate shall not exceed the Village's average budgeted
snow and ice control cost per mile of Village streets for which this
service is provided with a minimum charge being based upon one-half (1/2)
mile. It is the Developers responsibility to provide a map of the
applicable areas and the fee payment within thirty (30) days of
notification of the annual fee rate. If not paid, the fee may be
withdrawn by the Village from the cash deposit described in Paragraph 9-E.
14. The Developer acknowledges that he is responsible for the
proper control of weeds, grass, refuse, and junk on all property which he
owns within the Village in accordance with Chapter 8.32 of the Buffalo
Grove Municipal Code. It is further agreed that the Developer shall
continue to be responsible for the proper maintenance of any parcels of
property for which the Developer transfers ownership to the Village until
such time as the Development's improvements are accepted by the Village in
writing in accordance with the provisions of this agreement.
If the Developer fails to perform his maintenance
responsibilities established in either this paragraph or Chapter 8.32, the
Village may provide a written notice to the Developer of the improper
maintenance condition. If proper maintenance is not completed within ten
(10) days after the Developer is provided this notice, the Village may
perform the maintenance and deduct the costs of the maintenance from the
8
cash deposit described in Paragraph 9.
15. The Developer agrees that no improvements constructed in
conjunction with this project are sized or located in such a way as to
warrant any recapture payment to the Developer pursuant to any applicable
previous agreements.
16. This Agreement and the obligations contained herein are in
addition to, and not in limitation of, all other agreements between the
Parties hereto including, without limitation, the
PUD Ordinance No. 99-81
(Annexation Agreement or PUD Ordinance)
dated 9/27/99 and the obligations contained therein.
17. Paragraph(s) N/A are attached hereto and made a
part hereof.
IN WITNESS WHEREOF, the Village has caused this Agreement to be
executed as has the Developer, all as of the date first above written.
VILLAGE OF BUFFALO GROVE, an Illinois Municipal Corporation
By
DEVELOPER - WATERFORD POINTE, L.L.C.
By
9
WERCHEK PROFESSIONAL CENTER
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT A
The Plat of Subdivision prepared by R.E. Allen and Associates, Ltd.
entitled Werchek Professional Center of Buffalo Grove
consisting of 1 sheet (s) last revised 3/29/00
10
WERCHEK PROFESSIONAL CENTER
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT B
All improvements, both public and private, including earthwork, streets,
driveway and parking area pavements, sidewalks, sanitary and storm sewers,
watermain, drainage and storm detention facilities, site grading, street
lighting, landscaping, survey monuments and benchmarks.
11
WERCHEK PROFESSIONAL CENTER
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT C
Plans prepared by Pearson Brown & Associates, Inc.
entitled Professional Center
consisting of 9 sheet(s) last revised 3/28/00
(Specifications on plans) .
Lighting plan prepared by McBride & Dudley, Ltd., (1 sheet) last dated
January 13, 2000.
12
WERCHEK PROFESSIONAL CENTER
(Development Name)
DEVELOPMENT IMPROVEMENT AGREEMENT
EXHIBIT D
Landscaping Plan prepared by Hohlfelder Landscaping
entitled Werchek Builders, Ltd.
consisting of 1 sheet (s) last revised 3/8/00
G:\ENGINEER\FORMS\DIA - WERCHEK PROF CENTER.dOC
13
Pearson, Brown & Associates, Inc. JOB No. 9851
BUFFALO GROVE OFFICE DATE: 02/19/99
BUFFALO GROVE REV 04/16/99
REV 05/12/99
REV 12/15/99
REV 1/7/00
OPINION OF PROBABLE COST REV 3/28/00
Unit
Item Quantity Unit Price Amount
------- ------------ ------- -------- -----------
SANITARY SEWER
8" Sanitary Sewer (PVC SDR 26) 404 I.f. 20.00 8,080.00
Pressure Pipe
Sanitary Manhole, 4' Diameter 3 each 1,190.00 3,570.00
Granular Trench Backfill 390 I.f. 15.00 5,850.00
OPINION OF PROBABLE COST FOR SANITARY SEWER 17,500.00
WATER MAIN
Steel Casing Pipe Augered & Pushed 165 I.f. 200.00 33,000.00
8x12 Pressure Tap 2 each 1,850.00 3,700.00
8" Water Main ( PVC - C - 900 ) 790 I.f. 20.00 15,800.00
6" Water Main ( PVC - C - 900 ) 345 I.f. 18.00 6,210.00
Fire Hydrants Incl. Auxiliary Valve 3 each 1,900.00 5,700.00
5' Valve & Vault 2 each 2,500.00 5,000.00
4' Valve & Vault 3 each 2,200.00 6,600.00
Granular Trench Backfill 505 I.f. 8.00 4,040.00
Open Cut & Restore Part of Existing Road 1 lump sum 4,500.00 4,500.00
Abandon well and reconnect bank service 1 lump sum 5,000.00 5,000.00
to proposed main
OPINION OF PROBABLE COST FOR WATERMAIN 84,550.00
Pearson, Brown & Associates, Inc. JOB No. 9851
BUFFALO GROVE OFFICE DATE: 02/19/99
BUFFALO GROVE REV 04/16/99
REV 05/12/99
REV 12/15/99
REV 1/7/00
OPINION OF PROBABLE COST REV 3/28/00
Unit
Item Quantity Unit Price Amount
------- ------------ ------- -------- -----------
STORM SEWER
21" Storm Sewer C-76 CL III 302 I.f. 23.00 6,946.00
18" Storm Sewer C-76 CL 111 60 I.f. 21.00 1,260.00
150 Storm Sewer C-76 CL III 378 I.f. 20.00 7,560.00
120 Storm Sewer C-76 CL IV 807 I.f. 18.00 14,526.00
PVC Roof Drain Leader 1,100 I.f. 5.00 5,500.00
Outlet Structure 1 each 1,000.00 1,000.00
12' Headwall 2 each 800.00 1,600.00
and Stone Rip Rap
5' Catch Basin 5 each 1,300.00 6,500.00
4 Catch Basin 7 each 1,200.00 8,400.00
2' Inlet 3 each 610.00 1,830.00
Granular Trench Backfill 1,477 I.f. 6.00 8,862.00
OPINION OF PROBABLE COST FOR STORM SEWER 63,984.00
8rT �
Pearson, Brown & Associates, Inc. JOB No. 9851
BUFFALO GROVE OFFICE DATE: 02/19/99
BUFFALO GROVE REV 04/16/99
REV 05/12/99
REV 12/15/99
REV 1/7/00
OPINION OF PROBABLE COST REV 3/28/00
Unit
Item Quantity Unit Price Amount
------- ------------ ------- -------- -----------
PAVING
1-1/2'Bituminous Concrete Surface Course 16,721 S.Y. 3.00 50,163.00
CL I (MS 1700)
1-1/20 Bituminous Concrete Binder Course 16,721 S.Y. 2.50 41,802.50
10` CA-6 Aggregate base course 16,721 S.Y. 9.00 150,489.00
B-6.12 Curb & Gutter 5,034 I.f. 9.00 45,306.00
5" PCC Walk with 5" CA-6 Base 830 S.Y. 20.00 16,600.00
OPINION OF PROBABLE COST FOR ON-SITE PAVING 304,360.50
GRADING AND EROSION CONTROL
Pond Excavation & TopSoil 2,775 c.y. 7.50 20,812.50
Stabilized Construction Entrance 1 Lump Sum 1,500.00 1,500.00
Sediment Traps Complete 15 each 250.00 3,750.00
Seed open space 1 Lump Sum 2,500.00 2,500.00
Silt Fence 2,500 I.f. 2.50 6,250.00
OPINION OF PROBABLE COST FOR GRADING 34,812.50
LIGHTING
Street Light Complete 1 each 5,000.00 5,000.00
Lot Lighting 1 Lump Sum 40,000.00 40,000.00
OPINION OF PROBABLE COST FOR STREET LIGHTING 45,000.00
Ex 41$1 T C
Pearson, Brown & Associates, Inc. JOB No. 9851
BUFFALO GROVE OFFICE DATE: 02/19/99
BUFFALO GROVE REV 04/16/99
REV 05/12/99
REV 12/15/99
REV 1/7/00
OPINION OF PROBABLE COST REV 3/28/00
Unit
Item Quantity Unit Price Amount
------- ------------ ------- -------- -----------
RECAPITULATION
Sanitary Sewer ............................................................. 17,500.00
Water Main ............................................................. 84,550.00
Storm Sewer ............................................................. 63,984.00
Paving ............................................................. 304,360.50
Grading and Erosion Control ............................................................. 34,812.50
Lighting ............................................................1 45,000.00
Landscaping ............................................................. 85,000.00
Construction Engineering ............................................................. 63,520.70
TOTAL OPINION OF PROBABLE COST TOTAL $ 698,727.70
VILLAGE OF BUFFALO GROVE BREAKDOWN
Engineering Review& Inspection Fee (3.5%) $ 24,455.47
Bond Amount (108%) $ 754,625.92
Storm Sewer Deposit ($1.00 per L.F.) $ 1,547.00
Sanitary Sewer Deposit ($1.00 per L.F.) $ 404.00
Pavement Evaluation Fee ($0.15 per S.Y.) $ 2,508.115
DIA Cash Deposit (1% of Bond Amount) - $5000 Min. $ ' "c
Balance to be Bonded (Bond Amount- Cash Deposit) $ 747,079.66
ex
Q L�
ABN•AMRO ABN AMRO North America.Inc.
�-' 35 South LaSalle Street
cago, IIIi^ors K603-?!3E
_12)go4-2000
Legal
April 14, 2000
FEDERAL EXPRESS
Richard K. Kuenkler, P.E.
Village Engineer
Village of Buffalo Grove _
Fifty One Raupp Blvd.
Buffalo Grove, Illinois 60089-2198
RE: Werchek Development a f 7 2n
Arl. Hts. Rd. & Ill. Rt. 83
t
Our Reference: Buffalo Grove
Dear Mr. Kuenkler:
I have enclosed an original executed Bill of Sale conveying the sanitary sewer pipe that runs
across the bank's property to the Village of Buffalo Grove, along with an executed Application
for Water and Sewer Service Permit.
If you have any questions or require further information, please call me at the above number.
Very truly yours,
Carol Krinski
Legal Assistant
Enclosures
cc: Valeria Bailey
119126
BILL OF SALE
LASALLE BANK NATIONAL ASSOCIATION ("Seller"),of Chicago, Illinois, in consideration
of Ten Dollars($10.00), receipt whereof is hereby acknowledged. does hereby convey and quit claim to
the VILLAGE OF BUFFALO GROVE("Purchaser")of Buffalo Grove, Illinois,the following personal
property: approximately 190 lineal feet of eight inch(8")sanitary sewer pipe("Personal Property")
running northerly from the Lake County interceptor and to and including the manhole, shown on the
diagram attached hereto as Exhibit A,and falling within the ten (10)foot utility easement,running north-
south within Lot 3 of the proposed Plat of the Werchek Professional Center of Buffalo Grove located in
Section 30, Township 43 North, Range 11, East of the Third Principal Meridian in Lake County, Illinois.
Seller hereby represents and warrants to Purchaser that,to the best of Seller's knowledge, Seller
is the absolute owner of said Personal Property,that said Personal Property is free and clear of all liens,
charges and encumbrances, and that Seller has full right, power and authority to sell said Personal
Property and to make this bill of sale.
SELLER MAKES NO WARRANTY OF QUALITY, MERCHANTABILITY AND/OR
FITNESS FOR A PARTICULAR PURPOSE WITH RESPECT TO THE PERSONAL PROPERTY,
AND THE PERSONAL PROPERTY IS SOLD AND CONVEYED IN ITS PRESENT"AS IS, WHERE
IS"CONDITION, WITH ALL FAULTS.
Dated April 1Y,2000.
Q l"- LASALLE BANK NATIONAL
ASSOCIAT
By:
Name:
Its:
I egsl
Subscribed and Sworn to before
me on April/,2000. "OFFICIAL SEAL
TRACEY E.SCOTT
NOTARY PUBLIC STATE OF ILLINil
M Commission Ex fires
wwAA
Notary Public
118931
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ffiIBIT "A"
Location of Personal Property -
LaSalle Bank National Association
1300 N. Arlington Heights Road
Buffalo Grove, IL 60089
Sanitary Sewer
Board Agenda Item Submittal xII-A
Requested By: Leo C McCann Entered By: Kathleen Comer
Agenda Item Title:
Resolution No.2001- Commending Officer Kerry Kenney For Service To The Village Of Buffalo Grove, 1971 -
001
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
0 Consent Agenda
09/21/2001 10/01/2001 0 Regular Agenda Police
0 None
Does this item Does this item include Will AV equipment be
relate to another additional reference required to present
item on the info separate from the this item to the
agenda? Board packet? board?
0 Yes 0No 0 Yes 0No 0 Yes 0No
Item Description
Will this action involve an expenditure in 0 Yes 0 No
funds?
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
Attached is a resolution for Officer Kerry Kenney
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
El
kenney retirement.pc
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web:
i i i i
Village Of Buffalo Grove
RESOLUTION NO. 2001 —
A RESOLUTION COMMENDING OFFICER KERRY KENNEY FOR SERVICE TO
THE VILLAGE OF BUFFALO GROVE, 1971 —2001
WHEREAS, Kerry Kenney began his career with the Buffalo Grove Police Department
as a sworn police officer on September 27, 1971 after serving three years in the Navy
during the Vietnam war; and
WHEREAS, Officer Kerry Kenney served in a variety of positions including: Patrol
Division, Investigations, Directed Patrol, Coordinator of the Field Training, Crime
Prevention, Technical Services /Research Development, School Liaison, and
Coordinator of the first Cadet Program; and
WHEREAS, Officer Kerry Kenney has received numerous awards and recognitions for
outstanding police work including a departmental commendation in October 1988 for the
apprehension of individual who attempted to hold up a financial institution in Buffalo
Grove; and
WHEREAS, Officer Kerry Kenney received recognition for his invaluable assistance in
the apprehension of a dangerous felon in Lincolnshire, Illinois who in July 1999 began a
24 —hour violence spree which began with an armed robbery and car jacking in Calumet
City, Illinois and an armed robbery of a gas station in Racine Wisconsin; and
WHEREAS, Officer Kerry Kenney was instrumental in developing new and innovating
programs in the area of driving education, youth,personal recruitment and crime
prevention which are still being used to date; and
WHEREAS, Officer Kerry Kenney has served the Department, Village, State and
Community with integrity, character dedication, and professionalism for over 30 years.
NOW THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove that our best wishes go to Kerry in his retirement effective
October 3, 2001.
AYES:
NAYS: ABSENT:
PASSED: APPROVED
ATTEST: APPROVED:
Village Clerk Elliott Harfstein,Village President
Board Agenda Item Submittal xIV A
Requested By: Gregory P Boysen Entered By: Linda J Miller
Agenda Item Title:
fiver of Bids and Acceptance of Proposal of Amlex Developers for Police Department Lower Level Remodeling
Date Submitted: Meeting Date Agenda Place Requested:
Requested: Department:
09/25/2001 10/01/2001 ❑ Consent Agenda PW
Regular Agenda
❑ None
Does this item Does this item include Specify Other: Will AV equipment be
relate to another additional reference ❑ Hardcopy Distribution required to present
item on the info separate from the this item to the
agenda? Board packet? El Trustee Lounge El Clerk's
Clerk's Office
❑ Other
❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No
Exhibits can be accessed
in:
Board Packets
Item Description
Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No
funds? Is this a budgeted item.?
Projected total budget impact: $168,690
Additional Notes regarding Expenditures:
Type the body of the cover memo here. Requests cannot be submitted if this field is blank.
In follow-up to the Village Board's expressions of concern with the project estimate, which was
presented at the Village Board meeting of July 2, 2001, I have worked with Deputy Police Chief
Pete Lippert, Police Chief Leo McCann and yourself to investigate the possibility of proceeding
with a design/build program for the Police Department's lower level remodeling with informal
proposal submittals being received and evaluated, in lieu of the standard architectural design and
formalized bidding process, as had been initially suggested with an associated total project cost
estimate of$413,040.00.
The project was discussed with four construction companies who had expressed interest in the
project. The summary tabulation of the submitted proposal costs, which were developed to meet
the full program objectives of the remodeling program, are summarized as follows:
Contractor Proposal Price
Amlex Developers $168,589.75
Samuels Homes $285,666.00
Mega Development Corporation $298,407.00
Meyer Construction Co. No proposal submitted
As a result of the proposal evaluation process, it is recommended that bids be waived and
the proposal of Amlex Developers be accepted in the amount of$168,589.75, subject to
the Village Attorney's approval of final contract forms and documents for your signature.
If you have any questions concerning this recommendation, please let me know.
Letter-Sized Legal-Sized Ledger-Sized Odd-Sized
Attached Files Attached Files Attached Files Attached Files
Approval Section:
Name: Date and Time:
Submitted By:
Pre-Approved By:
Approved By:
Published to Web: