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2003-12-01 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE 0 F 'luffalo BUFFALO GROVE VV Grouc Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Meetingof the Village of Buffalo Grove Board of Trustees Phone 847-459-2500 g Fax 847-459-0332 Regular Meeting December 1, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes A. Minutes for the November 17, 2003 Village Board Meeting V. Approval of Warrant A. Warrant# 994 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report IX. Special Business A. Public Hearing: -Tax Levy 2003 Truth In Taxation Hearing (Trustee Johnson) X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XL Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance No. 2003- , An Ordinance Amending Chapter 5.20 Liquor controls, Class C, Osco Drug Store, 1202 Dundee Road (President Hartstein) B. Resolution No. 2003- A Resolution Requesting the County of Cook Not to Collect the Loss In Collection on Taxable Property in the Village of Buffalo Grove (Trustee Johnson) C. Resolution No. 2003- A Resolution Requesting the County of Lake Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove (Trustee Johnson) D. Resolution No. 2003- A Resolution approving the Design Engineering Services Agreement for the Deerfield Parkway (Illinois Route 83 to Weiland Road) Street Improvement (Trustee Berman) E. Ordinance No. 2003- An Ordinance for the Levy and Collection of Taxes for the Fiscal Year Commencing on the 1st Day of May, 2003 and Ending on the 30th Day of April, 2004 (Trustee Johnson) XIII. Old Business A Award of Bid for 2003 Sanitary and Storm Sewer Contractual Repair Project (Trustee Johnson) XIV. New Business A. FY 2004 Golf Budget Presentation (Trustee Johnson) B. FY 2004-2005 Through 2008-2009 Capital Improvement Plan (Trustee Johnson) C. Report- Permitting for parking lots reconstruction, repairs and maintenance. (Trustee Trilling) XV. Executive Session A. Litigation XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda December 1, 2003 7:30 PM Xl. Ordinances and Resolutions A. Resolution No. 2003- A Resolution Regarding Corporate Personal Property Replacement Tax Distribution-2003 (Trustee Johnson) RECOMMENDATION: Approve by motion. SUMMARY: The Village is reconfirming, by this Resolution, that it has complied with the Illinois Revenue Act in the receipt and distribution of Corporate Personal Property Replacement Taxes in 2003. B. Resolution 2003: A Resolution Reallocating 2003 Volume Cap to the Village of Libertyville, Illinois. (Trustee Berman) RECOMMENDATION: Approve by motion. SUMMARY: The Village of Libertyville has requested a transfer of$4,500,000 to issue tax-exempt private activity bonds to support the acquisition of a site and development of Fabrication Technologies, Ins. in Libertyville. The Village of Buffalo Grove serves as host for the Clearinghouse Pool, that includes five other home rule municipalities and a total volume cap of$14,868,600. New Business C. Town Center Tax Increment Allocation District Annual Accounting-Bond Year December 30, 2003 to December 30, 2004. (Trustee Johnson) RECOMMENDATION: Approve by motion. SUMMARY: This report will be submitted to the bond trustee for verification as required. It is submitted to the Village Board as a matter of record. Old Business None ..e _ _ � .� �; i Meeting of the Village of Buffalo Grove Board of Trustees Regular Meeting December 1, 2003 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda December 1, 2003 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None DRAFT COPY 11428 11/17/03 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE,HELD IN THE COUNCIL CHAMBERS,50 RAUPP BOULEVARD, BUFFALO GROVE,ILLINOIS ON MONDAY,NOVEMBER 17,2003 CALL TO ORDER President Hartstein called the meeting to order at 7:32 P.M.Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Glover,Berman,Johnson,Kahn and Trilling. Also present were: William Balling,Village Manager;William Raysa,Village Attorney;William Brimm,Assistant Village Manager/Finance Director; Ghida Neukirch,Assistant Village Manager; Scott Anderson,Assistant Finance Director;Art Malinowski,Human Resources Director; Gregory Boysen,Director of Public Works;Robert Pfeil, Village Planner; Greg Sunnners,Assistant Village Planner;Fire Chief Sashko; and Joseph Tenerelli,Village Treasurer.. APPROVAL OF MINUTES Moved by Braiman,seconded by Glover,to approve the minutes of the November 3,2003 Regular Meeting. Upon roll call,Trustees voted as follows: AYES: 5—Braiman,Glover,Berman,Johnson,Trilling NAYS: 0—None ABSTAIN: 1 -Kahn Motion declared carried. WARRANT#993 Mr.Tenerelli read Warrant#993. Moved by Trilling,seconded by Johnson,to approve Warrant#993 in the amount of$3,800,843.15,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. COMMUNITY THANKSGIVING SERVICE President Hartstein reminded everyone of the interfaith Thanksgiving service to be held at 7:00 P.M.on Sunday, November 23,2002 at Congregation Beth Am. MUSCULAR DYSTROPHY Chief Sashko introduced FF/PM Alexander who has chaired this project and contributed many hours and done a wonderful job in collecting funds for MDA for several years. FF/PM Alexander presented a brief history of the involvement of the Buffalo Grove Fire Department and MDA. This year's goal was to raise$20,000,however,a fire took away over 15 members of the department who were out collecting,so the total raised was$18,066,which is still the largest total ever collected by the department. FF/PM Alexander thanked the Board for not only contributing and collecting,but also for their support;he thanked all the volunteers for their help and also the business partners that helped. Renee Fish,representing the Muscular Dystrophy Association,thanked the Board for allowing the firefighters to collect for this worthy cause,with special thanks to Chief Sashko for his support,and also to FF/PM Alexander for DRAFT COPY his tireless dedication as she presented the trophy to him. Ms.Fish also thanked the community for their incredible support of MDA. 11429 11/17/03 Seth Goldberg,the MDA Fire Department Ambassador for the Buffalo Grove Department,noted how honored and privileged he is to have this position,and he thanked everyone for their support,and shared some of the benefits he and others receive from the MDA. Chief Sashko participated in the"lock-up"and raised$850 with his efforts. President Hartstein thanked the Fire Department for the tremendous effort they put forth for MDA each year,and for the pride they bring to the Village of Buffalo Grove. BLOOD DRIVE Trustee Berman noted that the next Blood Drive will be held on Saturday,December 13,2003 at Alcott School. The newsletter incorrectly noted the date as December 6,2003. MANAGEMENT REPORT Mr.Balling noted the submittal of the Management Report for the month of October,2003;there were no questions on same. FY2003-2004 BUDGET Mr.Anderson made a presentation sunnnarizing the six-month budget performance for FY 2003-2004,details of which are contained in his memo to Mr.Balling of November 11,2003. Trustee Johnson stated that he is pleased to see that,even though revenues are up,expenditures are still down. NORTHERN ILLINOIS POLICE CRIME LAB Mr.Balling reviewed the history and status of the Northern Illinois Police Crime Laboratory,details of which are contained in the Village Board Meeting Agenda Item Overview that he prepared. Mr.Balling stated that he will keep the Board up to date as he learns more in upcoming meetings. Trustee Trilling asked that any financial obligations for the Lab be incorporated as a line item in the new budget. ROTARY INTERNATIONAL EXCHANGE Mr.Balling reported that the Village had the opportunity to host six members of a Rotary International Group Study Exchange Team from New South Wales and Australia. Several staff members and Trustee Glover participated in the program today. SAVED BY THE BELT AWARDS Sergeant Scott Kristiansen reviewed the criteria for the Thanksgiving edition of the Saved by the Belt awards,and thanked the Board for their support of traffic safety in the Village. Sergeant Kristiansen then presented the awards to residents who were involved in automobile accidents where they were saved from serious injury because they were wearing their seatbelts. Sergeant Kristiansen explained the coloring contest sponsored by the Police Department and presented savings bonds donated by First Midwest Bank to the winners of the contest. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on any item not listed on the agenda;there were no such requests. DRAFT COPY 11430 11/17/03 CONSENT AGENDA President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests.The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Berman,seconded by Trilling to approve the Consent Agenda. ORDINANCE NO.2003-73—Mobile Food Vendor Motion to approve Ordinance No.2003-73.Amending Chapter 8.16,Mobile Food Vendors,of the Village of Buffalo Grove Municipal Code. ORDINANCE NO.2003-74-1ST Equitv Bank Sisn Code variance Motion to approve Ordinance No.2003-74,granting a variance to the Sign Code, Section 14.20.030,pertaining to Business Districts; and Section 14.20.070,pertaining to Ground Signs;for the purpose of installing a ground sign that would be located less than two hundred fifty feet from an existing ground sign on the same side of the street for I"Equity Bank, 1330 W.Dundee Road. RESOLUTION No.2003-45—Dunlo Hishlands Storm Sewer Motion to approve Resolution No.2003-45,approving a revised Intergovernmental Agreement with Wheeling Township concerning the Dunlo Highlands storm sewer. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-75—936 BETTY DRIVE Moved by Trilling,seconded by Berman,to pass Ordinance#2003-75,approving rezoning to the R-4A District and approval of a Preliminary Plan,Niminski property,936 Betty Drive. Both Mr.Raysa and Mr.Pfeil confirmed that this development is compatible with the adjacent medical building recently approved. Dan Dowd,representing Mr.Niminski,stated that are in agreement with the terms of the recommended ordinance, and they do believe that re-zoning this so that it can be developed into a nice two-lot residential subdivision is a solution to the situation. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. ORDINANCE#2003-76—TWIN CREEKS PARK Moved by Berman,seconded by Glover,to pass Ordinance#2003-76,approving an amendment to the special use in the R-1 District concerning Twin Creeks Park,401 Aptakisic Road. Upon roll call,Trustees voted as follows on the motion: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling DRAFT COPY NAYS: 0—None Motion declared carried. 11431 11/17/03 BANK OF AMERICA Trustee Berman recused himself from participating in this issue in order to avoid a possible professional conflict of interest. Trustee Braiman recused himself from participating in this issue also to avoid a possible professional conflict of interest. Sidney Mathias,representing the petitioner,made a presentation to the Board,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Board members noted that,although they would prefer to see a tax-generating use on the property,they would refer the proposal to the Plan Commission;it was requested that the aesthetics be made to fit the surrounding properties, and traffic patterns must be looked at closely. Mr.Moore of Jones Lang LaSalle,the real estate representatives working on the project on behalf of Bank of America,reviewed the reasons that they wish to locate on this site. Moved by Trilling,seconded by Kahn,to refer a Preliminary Plan for a proposed Bank of America facility in the B-2 District,55 Lake Cook Road,to the Plan Commission for review. Upon roll call,Trustees voted as follows: AYES: 4—Glover,Johnson,Kahn,Trilling NAYS: 0—None RECUSED: 2—Braiman,Berman Motion declared carried. 2002-2003 COMPREHENSIVE FINANCIAL REPORT Moved by Johnson,seconded by Braiman,to accept the FY 2002-3003 Comprehensive Annual Financial Report for the year ended April 30,2003,pursuant to materials presented to the Board tonight. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None Motion declared carried. MAILBOX STANDARDS Mrs.Neukirch displayed a Powerpoint presentation reviewing the committee proposal,details of which may be found in the report prepared by the committee. Lengthy discussion ensued on whether or not there is a need for this recommendation,how information will be conveyed to residents and developers,how the proposal will be implemented,and whether or not there is increased liability to the Village. Moved by Johnson,seconded by Kahn,to direct staff to pursue the recommendation of the ordinance as presented to the Board in the November 11,2003 memo. Upon voice vote,the motion was unanimously declared carried. EXECUTIVE MEETING Moved by Johnson,seconded by Trilling,to move to Executive Meeting to discuss Litigation and Collective Bargaining. Upon roll call,Trustees voted as follows: AYES: 6—Braiman,Glover,Berman,Johnson,Kahn,Trilling NAYS: 0—None DRAFT COPY Motion declared carried. The Board moved to Executive Meeting from 8:54 P.M.until 9:40 P.M. 11432 11/17/03 ADJOURNMENT Moved by Johnson,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was unanimously declared carried. The meeting was adjourned at 9:40 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS DAY OF ,2003 Village President VILLAGE OF BUFFALO GROVE WARRANT#994 1-Dec-03 Corporate Fund: Reimbursements&Fund Transfers Reserve for Capital Replacement-Autos 278,070.87 Reserve for Capital Replacement-MIS 6.80 Revenue Reimbursements 318.56 Legislative 2,026.31 Office of Village Manager 9,161.52 Management Information Systems 3,780.45 Legal 29.04 Finance&General Services 7,854.56 Fire Services 9,372.77 Police Services 14,368.44 Building&Zoning 650.87 Engineering Services 214.50 Building&Grounds 7,258.43 Street&Bridge Operations 13,319.32 Street&Bridge Administration 75.62 Forestry 24,197.51 Central Garage 13,214.02 ESDA 94.65 Transfer/Non Operating 10,000.00 Total 394,014.24 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 150.00 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 11,350.00 Capital Projects-Streets: 0.00 Contractual Street Maintenance Debt Service Fund: 51,350.00 Bond&Interest Fund#1: 0.00 Bond&Interest Fund#2: 0.00 Bond&Interest Fund#3: 0.00 Facilities Development Debt Service Fund: 0.00 Police Pension Fund: 0.00 Fire Pension Fund: 0.00 R.H.S. 0.00 Water Fund: Reimbursements& Refunds: 900.00 Water Operations 11,433.75 Sewer Operations 235,024.49 Total 247,358.24 Buffalo Grove Golf Fund: Reimbursements&Refunds: 0.00 Golf Operations 18,971.98 Total 18,971.98 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 12,064.88 Total 12,064.88 Refuse Service Fund: 0.00 PAYROLL PERIOD ENDING 11/16/03 716,268.75 PAYROLL PERIOD ENDING 0.00 TOTAL WARRANT#994 1,451,528.09 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 11/16W Adj Bonus(Dec) Balance Net Earnings 438,197.94 438,197.94 Federal W/H PENMO 945 11,274.73 11,274.73 Federal W/H BW 941 68,173.25 68,173.25 Federal W/H MO 941 62.33 62.33 Credit Union 29,119.04 29,119.04 State W/H 14,396.60 14,396.60 State W/H Wisc 539.72 539.72 United Way 185.50 185.50 AFLAC 17.30 17.30 Police Pension 16,713.31 16,713.31 Fire Pension 12,232.83 12,232.83 Flex Savings 2,127.22 2,127.22 Dependent Care 411.30 411.30 Retiree Health Sav 1,186.63 1,186.63 ICMA Employee 24,271.36 24,271.36 ICMA Employer 1,829.27 1,829.27 PPO Premium Deduct 8,765.97 8,765.97 IPBC/Retirees 9,537.60 9,537.60 FICA 14,512.41 14,512.41 29,024.82 FOP 83.75 83.75 Medicare 7,102.06 7,102.06 14,204.12 43,228.94 Fire Dues 1,272.00 1,272.00 Life Insurance 291.00 291.00 PC Purchase 1,236.23 1,236.23 Gamishments 4,245.09 4,245.09 Sum 0.00 General Fund Fire 240.00 240•00 Sub-total 668,024.44 0.00 0.00 668,024.44 689,638.91 IMRF-Supplement 238.85 238.85 IMRF-Employee 0.00 10,955.64 10,955.64 IMRF-Employer 0.00 15,435.35 15,435.35 Gross Payroll 694,654.28 0.00- 0.00 694,654.28 716,268.75 Bank Transfer Equals total of Payd Dist by Org We Pay Adjustment Register, Current Employer Expense Payroll Gross 716,268.75 Bank Sheets should always=this# Water/Sewer 24,633.03 Police Pension 71,761.45 Fire Pension 18,717.03 BG Golf 18,266.59 Arb Golf 17,029.74 Difference between Pyrl Gross 565,860.91 Total Other Funds 150,407.84 less water/golf/pension Date: 11/26/03 10:36 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 7 POLICE PENSION FUND 1201030000 066372 214 POLICE PENSION 1,064.88 *TOTAL VENDOR POLICE PENSION FUND 1,064.88 * 7 POLICE PENSION FUND 1201030000 066375 214 POLICE PENSION 716.71 *TOTAL VENDOR POLICE PENSION FUND 716.71 * 8 FIRE PENSION FUND 1201030000 066373 215 FIRE PENSION 1,450.18 *TOTAL VENDOR FIRE PENSION FUND 1,450.18 * 26 IMRF 1201030000 066374 217 IMRF 1,930.72 1201030000 066374 217 IMRF 2,720.18 *TOTAL VENDOR IMRF 4,650.90 * 99998 D.M. COMPLETE HOME SERV. 183329 066230 224 DEP DIA 1,000.00 *TOTAL VENDOR -> ONE-TIME VENDORS 1,000.00 * 102879 KATHLEEN W. BONO MULTIPLE 066343 224 DEP DIA 120.00 MULTIPLE 066343 224 DEP DIA 120.00 *TOTAL VENDOR KATHLEEN W. BONO 240.00 * 152889 CDW GOVERNMENT, INC MULTIPLE 066346 229 OPER EQ PAT/OFF E 125.00 MULTIPLE 066346 229 OPER EQ PAT/OFF E 707.47 *TOTAL VENDOR CDW GOVERNMENT, INC 832.47 * 283902 FIRST EQUITY BANK REF 066351 224 DEP DIA 1,605.70 *TOTAL VENDOR FIRST EQUITY BANK 1,605.70 * 304200 GATWOOD CRANE SERV 264630 066278 229 RES CAP REP 350.00 *TOTAL VENDOR GATWOOD CRANE SERV 350.00 * 495222 KME FIRE APPARATUS 90803-002 066406 223 RES CAP REP 273,274.00 *TOTAL VENDOR KME FIRE APPARATUS 273,274.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 2 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000010 CORPORATE FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 588900 MULTIPLE CONCRETE 355677 066292 229 RES CAP REP 374.40 *TOTAL VENDOR MULTIPLE CONCRETE 374.40 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066370 224 EMP CONT PENS/DEP 394.30 *TOTAL VENDOR VILLAGE OF BUFFALO 394.30 * **TOTAL CORPORATE FUND 285,953.54 .C"ss ale 070• F7 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 UNITED HEALTHCARE OF WISC BTCH #0267 066393 1259 AMB TRANSP FEES 28.20 0810-10/22 066242 1259 AMB TRANS FEES 276.36 *TOTAL VENDOR -> ONE-TIME VENDORS 304.56 418935 ILLINOIS STATE POLICE 11/25/03 066397 1299 ALL OTHER INCOME 14.00 *TOTAL VENDOR ILLINOIS STATE POLI 14.00 **TOTAL CORPORATE REVENUE 304.56 14.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 4 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 52357 ASSOC OF CONCERT BANDS YEAR 2004 066342 3722 BG SYMP BAND 250.00 *TOTAL VENDOR ASSOC OF CONCERT BA 250.00 * 114740 BUFFALO GROVE MULTIPLE 066267 3113 DUES/MEMBERSHIPS 374.00 MULTIPLE 066267 3113 DUES/MEMBERSHIPS 160.00 *TOTAL VENDOR BUFFALO GROVE 534.00 * 120072 CALL ONE 4499 OCT 0 066344 3111 TELEPHONE 66.23 *TOTAL VENDOR CALL ONE 66.23 * 719450 PRO SAFETY, INC. MULTIPLE 066365 3713 EMP SAF EQ/BG DAY 40.00 *TOTAL VENDOR PRO SAFETY, INC. 40.00 * 844600 TMA OF LAKE COOK 200450 066307 3113 MEMBERSHIP/DUES 288.00 *TOTAL VENDOR TMA OF LAKE COOK 288.00 * 881070 UNIQUE VIDEO PRODUCTIONS 3963 066338 4941 CABLE TV PROG 794.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 794.00 * 903230 VBG VIL MGRS OFFICE 11/25/03 066417 3240 MISC EXP 54.08 *TOTAL VENDOR VBG VIL MGRS OFFICE 54.08 * **TOTAL LEGISLATIVE 2,026.31 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 5 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 38610 ANDERSEN OFFICE INT. INC 2994429 066399 4312 OFFICE FURNITURE 626.00 *TOTAL VENDOR ANDERSEN OFFICE INT 626.00 * 154170 CONVERTED IMAGES, INC 12692 066270 3220 VILLAGE NEWSLETTE 4,885.00 *TOTAL VENDOR CONVERTED IMAGES, I 4,885.00 155034 CORPORATE EXPRESS MULTIPLE 066379 3240 OFF EQ/SUPPLIES 12.48 *TOTAL VENDOR CORPORATE EXPRESS 12.48 * 524999 MARY LIBBY 11/25/03 066409 4935 ALL OTHER EXP 266.98 *TOTAL VENDOR MARY LIBBY 266.98 * 546950 EILEEN MARSH 11/25/03 066410 4935 ALL OTHER EXP 231.56 *TOTAL VENDOR EILEEN MARSH 231.56 * 577600 MOHAWK STAMP CO. 70986 066412 3240 OFF SUPP 18.70 *TOTAL VENDOR MOHAWK STAMP CO. 18.70 * 596790 NATOA MULTIPLE 066294 3113 MEMBERSHIP DUES 475.00 MULTIPLE 066294 3113 MEMBERSHIP DUES 500.00 *TOTAL VENDOR NATOA 975.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 62.29 *TOTAL VENDOR NEXTEL COMMUNICATIO 62.29 * 620320 OCE-USA, INC MULTIPLE 066297 4313 OFF EQUIP 275.00 MULTIPLE 066297 4313 OFF EQUIP 282.12 MULTIPLE 066297 4313 OFF EQUIP 1,257.00 MULTIPLE 066297 4313 OFF EQUIP 264.72 *TOTAL VENDOR OCE-USA, INC 2,078.84 * 903230 VBG VIL MGRS OFFICE 11/25/03 066417 3215 MISC EXP 4.67 *TOTAL VENDOR VBG VIL MGRS OFFICE 4.67 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000407 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL OFC VLG MANAGER 9,161.52 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 38610 ANDERSEN OFFICE INT. INC 2994429 066399 4312 OFFICE FURNITURE 627.00 *TOTAL VENDOR ANDERSEN OFFICE INT 627.00 * 51035 ARCH WIRELESS M2247745K 066220 3211 EQ RENT/TELE/MISC 20.31 *TOTAL VENDOR ARCH WIRELESS 20.31 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 370.22 *TOTAL VENDOR CALL ONE 370.22 * 152889 CDW GOVERNMENT, INC MULTIPLE 066346 4313 OPER EQ PAT/OFF E 199.98 *TOTAL VENDOR CDW GOVERNMENT, INC 199.98 * 375776 IL CENTURY NETWORK 4529 066283 3211 TELEPHONE 242.50 *TOTAL VENDOR IL CENTURY NETWORK 242.50 * 524999 MARY LIBBY 10/16/03 066357 3221 COMP SERV/RES CAP 30.73 *TOTAL VENDOR MARY LIBBY 30.73 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 161.80 *TOTAL VENDOR NEXTEL COMMUNICATIO 161.80 * 749500 RMS INFO TECH INTEG MULTIPLE 066251 3216 MAINT CONT/COMP S 996.00 MULTIPLE 066251 3221 MAINT CONT/COMP S 1,085.00 *TOTAL VENDOR RMS INFO TECH INTEG 2,081.00 903230 VBG VIL MGRS OFFICE 11/25/03 066417 4313 MISC EXP 6.48 11/25/03 066417 3240 MISC EXP 40.43 *TOTAL VENDOR VBG VIL MGRS OFFICE 46.91 * **TOTAL MIS 3,780.45 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 687700 PADDOCK PUBLICATIONS, INC. 11/15/03 066385 3615 LEGAL NOTICES 29.04 *TOTAL VENDOR PADDOCK PUBLICATION 29.04 **TOTAL LEGAL SERVICES 29.04 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 7275 OCT 0 066376 3211 TELEPHONE 23.56 *TOTAL VENDOR AT&T 23.56 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 2,791.19 4499 OCT 0 066344 3211 TELEPHONE 398.62- *TOTAL VENDOR CALL ONE 2,392.57 * 152889 CDW GOVERNMENT, INC MULTIPLE 066346 4313 OPER EQ PAT/OFF E 140.25 *TOTAL VENDOR CDW GOVERNMENT, INC 140.25 * 155034 CORPORATE EXPRESS MULTIPLE 066379 4313 OFF EQ/SUPPLIES 119.99 MULTIPLE 066379 3240 OFF EQ/SUPPLIES 14.19 MULTIPLE 066379 3240 OFF EQ/SUPPLIES 114.10 *TOTAL VENDOR CORPORATE EXPRESS 248.28 * 302443 GALLAGHER BENE ADMIN 23416 066277 3111 GRP MED & LIFE 202.50 *TOTAL VENDOR GALLAGHER BENE ADMI 202.50 * 321600 GOVT FIN OFFICERS ASSOC 1861S 12/0 066380 3218 SUB/PUB 40.00 *TOTAL VENDOR GOVT FIN OFFICERS A 40.00 * 374510 HR SIMPLIFIED 13412 066282 3111 GRP MED & LIFE 300.00 *TOTAL VENDOR HR SIMPLIFIED 300.00 * 422105 INFOTRACK 2725 066405 3714 FIRE & POLICE COM 15.00 *TOTAL VENDOR INFOTRACK 15.00 * 515500 STEPHEN A LASER ASSOC. 11240309 066407 3714 POLICE & FIRE COM 500.00 *TOTAL VENDOR STEPHEN A LASER ASS 500.00 * 589500 MUNICIPAL CLERKS OF IL YR 04 066293 3113 MEMBERSHIP/DUES 60.00 *TOTAL VENDOR MUNICIPAL CLERKS OF 60.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 598773 NEOPOST LEASING 3332022 066383 3216 MAINT CONTR 178.00 *TOTAL VENDOR NEOPOST LEASING 178.00 * 605015 NEW ENGLAND BUS SERV INC 9918804602 066413 3219 PRINTING 389.24 *TOTAL VENDOR NEW ENGLAND BUS SER 389.24 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 174.18 *TOTAL VENDOR NEXTEL COMMUNICATIO 174.18 * 729350 QUILL CORPORATION 5107632 066387 3240 OFF SUPP 54.14 *TOTAL VENDOR QUILL CORPORATION 54.14 * 760000 RYDIN DECAL 178382 066389 3240 OFF SUPP 535.00 *TOTAL VENDOR RYDIN DECAL 535.00 * 772015 SBC MULTIPLE 066390 3211 TELEPHONE 2.02 MULTIPLE 066390 ' 3211 TELEPHONE 58.60 MULTIPLE 066390 3211 TELEPHONE 17.49 MULTIPLE 066390 3211 TELEPHONE 19.86 *TOTAL VENDOR SBC 97.97 * 841600 THIRD MILLENNIUM ASSOC 4686 066391 4913 CONS FEES OTHER 2,428.21 *TOTAL VENDOR THIRD MILLENNIUM AS 2,428.21 * 903220 VILLAGE OF BUFFALO GROVE 11/19/03 066369 3240 MISC EXP 10.00 11/19/03 066369 3240 MISC EXP 28.71 11/19/03 066369 3212 MISC EXP 19.95 11/19/03 066369 3112 MISC EXP 17.00 *TOTAL VENDOR VILLAGE OF BUFFALO 75.66 **TOTAL FIN & GEN SERVICES 7,854.56 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10408 AGA LINDE HEALTHCARE MULTIPLE 066340 3250 MISC SUPP 147.42 *TOTAL VENDOR AGA LINDE HEALTHCAR 147.42 * 10700 AIR ONE EQUIPMENT, INC. 35422 066218 4316 OPER EQ DEPT 633.57 *TOTAL VENDOR AIR ONE EQUIPMENT, 633.57 * 48180 RUSSELL ANDERSON 11/11/03 066263 3112 PRO TRNG 85.00 *TOTAL VENDOR RUSSELL ANDERSON 85.00 * 51035 ARCH WIRELESS M2277580K 066341 3217 EQUIP RENTAL 657.74 *TOTAL VENDOR ARCH WIRELESS 657.74 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 1, 049.40 *TOTAL VENDOR CALL ONE 1, 049.40 134595 CERTIFIED FLEET SERVICES R11668A 066226 4218 CONT AUTO SERV 1,993.04 *TOTAL VENDOR CERTIFIED FLEET SER 1,993.04 * 152750 COMMONWEALTH EDISON 102014 OCT 066345 4923 CAFT SITE EXP 433.63 *TOTAL VENDOR COMMONWEALTH EDISON 433.63 * 153460 CONNECTIONS UNLIMITED MULTIPLE 066315 3115 CLOTH ALLOW 50.95 MULTIPLE 066315 3115 CLOTH ALLOW 90.00 *TOTAL VENDOR CONNECTIONS UNLIMIT 140.95 * 204600 EL-COR INDUSTRIES, INC 21145 066403 4213 AUTO PARTS 45.24 *TOTAL VENDOR EL-COR INDUSTRIES, 45.24 * 283370 FIREHOUSE 4685873-R3 066349 3218 SUB/PUB 78.00 *TOTAL VENDOR FIREHOUSE 78.00 * 284255 FIVE ALARM FIRE & SAF EQ 27552-00 066234 4111 M&R DEPT EQUIP 106.47 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 27879-00 066320 3117 EMP SAFETY EQ 217.77 *TOTAL VENDOR FIVE ALARM FIRE & S 324.24 * 289000 FRANKLIN COVEY CO. 51075138 066350 3240 OFF SUPP 150.08 *TOTAL VENDOR FRANKLIN COVEY CO. 150.08 * 417882 ILLINOIS FIRE INSP ASSOC 4472 066353 3112 PRO TRNG 250.00 4468 066322 4935 ALL OTHER EXP 150.00 *TOTAL VENDOR ILLINOIS FIRE INSP 400.00 * 423900 I.R.M.A. 3815 066354 4928 IRMA DED COMO 1,139.00 *TOTAL VENDOR I.R.M.A. 1,139.00 512560 LAKE CO FIRE CHIEFS ASSOC 11/22/03 066286 3112 PRO TRNG 75.00 *TOTAL VENDOR LAKE CO FIRE CHIEFS 75.00 * 565325 MEDICAL RESEARCH LAB, INC 22338 066328 3824 SMALL EQUIP/MISC 405.00 22338 066328 3250 SMALL EQUIP/MISC 405.00 *TOTAL VENDOR MEDICAL RESEARCH LA 810.00 * 589700 MABAS DIV XII 11/5/03 066358 3112 PRO TRNG 65.00 *TOTAL VENDOR MABAS DIV XII 65.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 488.35 *TOTAL VENDOR NEXTEL COMMUNICATIO 488.35 * 687707 PADDOCK PUBLICATIONS 270995 01/ 066362 3218 SUB/PUB 36.00 *TOTAL VENDOR PADDOCK PUBLICATION 36.00 * 709030 PITNEY BOWES 5451695-NV 066363 3217 EQUIP RENTAL 111.00 *TOTAL VENDOR PITNEY BOWES 111.00 * 755930 ROGAN'S SHOES 44730 066336 3115 CLOTH ALLOW 169.99 *TOTAL VENDOR ROGAN'S SHOES 169.99 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 771000 TIMOTHY SASHKO 10/21-24/0 066252 3214 TRAVEL/PER DIEM 45.76 10/21-24/0 066252 3213 TRAVEL/PER DIEM 294.36 *TOTAL VENDOR TIMOTHY SASHKO 340.12 **TOTAL FIRE SERVICES 9,372.77 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 3200 AB DISTRIBUTING 149788 066339 4316 OPER EQ DEPT 546.00 *TOTAL VENDOR AB DISTRIBUTING 546.00 * 79000 STEVE BALINSKI 12/03/03 066146 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR STEVE BALINSKI 150.00 * 82510 DANILLE BARON 12/03/03 066147 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR DANILLE BARON 150.00 * 92750 ROY BETHGE 12/03/03 066148 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROY BETHGE 150.00 * 93700 BILL'S GROVE FLORIST,LTD. 350738 066265 4935 ALL OTHER EXP 55.00 *TOTAL VENDOR BILL'S GROVE FLORIS 55.00 * 103550 KEITH BOURBONNAIS 12/03/03 066150 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR KEITH BOURBONNAIS 150.00 * 103570 CHRISTY BOURBONNAIS 12/03/03 066149 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR CHRISTY BOURBONNAIS 150.00 * 112600 MARK BUCALO 11/17/03 066151 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MARK BUCALO 150.00 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 485.36 *TOTAL VENDOR CALL ONE 485.36 * 139250 DEBORAH CHROBAK 11/17/03 066152 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR DEBORAH CHROBAK 150.00 * 148100 RICHARD CLYBURN 11/17/03 066153 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR RICHARD CLYBURN 150.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152889 CDW GOVERNMENT, INC MULTIPLE 066346 4313 OPER EQ PAT/OFF E 140.25 MULTIPLE 066346 3352 OPER EQ PAT/OFF E 15.57 *TOTAL VENDOR CDW GOVERNMENT, INC 155.82 * 154510 CHRISTINE COOPER 11/17/03 066154 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR CHRISTINE COOPER 150.00 * 175000 THOMAS DATTILO 11/17/03 066155 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR THOMAS DATTILO 150.00 * 188620 THOMAS DERKEN 11/17/03 066156 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR THOMAS DERKEN 150.00 * 196000 JAMES DUNNE 11/17/03 066157 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES DUNNE 150.00 * 204550 SCOTT EISENMENGER 11/17/03 066158 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR SCOTT EISENMENGER 150.00 * 240500 ENTENMANN-ROVIN CO. 423666 066233 3115 CLOTH ALLOW 47.50 *TOTAL VENDOR ENTENMANN-ROVIN CO. 47.50 * 276200 F & F OFFICE SUPPLIES MULTIPLE 066274 3347 SUPP RECORDS 121.29 MULTIPLE 066274 3347 SUPP RECORDS 186.83 MULTIPLE 066274 3347 SUPP RECORDS 13.64- MULTIPLE 066274 3347 SUPP RECORDS 13.64- *TOTAL VENDOR F & F OFFICE SUPPLI 280.84 * 292630 JANET FREEMAN 11/17/03 066159 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JANET FREEMAN 150.00 * 302400 ANTHONY GALLAGHER 11/17/03 066160 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ANTHONY GALLAGHER 150.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 315010 ANTHONY GOLDSTEIN 11/17/03 066161 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ANTHONY GOLDSTEIN 150.00 * 326600 TIMOTHY GRETZ 11/17/03 066162 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR TIMOTHY GRETZ 150.00 * 338000 STEVE HAISLEY 11/17/03 066163 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR STEVE HAISLEY 150.00 * 338500 DAVID HALVERSON 11/17/03 066164 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR DAVID HALVERSON 150.00 * 338650 ROLLIN HAMELBERG 11/17/03 066165 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROLLIN HAMELBERG 150.00 * 348100 JAMES HARRIS 11/17/03 066167 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES HARRIS 150.00 * 353900 ROBERT HEER 11/17/03 066168 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROBERT HEER 150.00 * 354000 JOHN HEIDERSCHEIDT 11/17/03 066169 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JOHN HEIDERSCHEIDT 150.00 * 371775 FRANK HORBUS 11/17/03 066170 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR FRANK HORBUS 150.00 * 375100 STEVEN HUSAK 11/12/03 066237 3115 CLOTH ALLOW 149.21 11/17/03 066171 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR STEVEN HUSAK 299.21 * 375220 RICHARD HYLAND Date: 11/26/03 10:36 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 11/17/03 066172 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR RICHARD HYLAND 150.00 * 423900 I.R.M.A. 3815 066354 4928 IRMA DED COMO 14.50 *TOTAL VENDOR I.R.M.A. 14.50 * 433300 INTOXIMETERS, INC. 131448 066238 4116 PATROL EQUIP 389.50 131613 066352 4116 M&R PATROL EQUIP 690.00 *TOTAL VENDOR INTOXIMETERS, INC. 1, 079.50 * 455920 PAUL JAMIL 11/17/03 066173 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR PAUL JAMIL 150.00 * 482300 KALE UNIFORMS, INC. MULTIPLE 066355 3115 CLOTH ALLOW 18.71 MULTIPLE 066355 3115 CLOTH ALLOW 64.61 MULTIPLE 066355 3115 CLOTH ALLOW 137.75- MULTIPLE 066355 3115 CLOTH ALLOW 326.35 *TOTAL VENDOR KALE UNIFORMS, INC. 271.92 * 495610 MICHELLE KONDRAT 11/17/03 066174 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHELLE KONDRAT 150.00 * 505320 SCOTT KRISTIANSEN 11/17/03 066175 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR SCOTT KRISTIANSEN 150.00 * 505890 STACI KUPSAK 11/17/03 066176 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR STACI KUPSAK 150.00 * 506000 KUSTOM SIGNALS, INC 176728 066239 4116 PATROL EQUIP 65.00 177440 066285 4116 PATROL EQUIP 141.87 *TOTAL VENDOR KUSTOM SIGNALS, INC 206.87 * 512701 LAKE COUNTY ANIMAL CONT 10/2003 066356 4918 ANIMAL CONTROL 124.00 *TOTAL VENDOR LAKE COUNTY ANIMAL 124.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 518200 ROBERT LEAKE 11/17/03 066177 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROBERT LEAKE 150.00 * 527400 KURT LOWENBERG 11/17/03 066178 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR KURT LOWENBERG 150.00 * 529000 LUND INDUSTRIES, INC. 41712 066287 3343 SUPP PATROL 25.50 *TOTAL VENDOR LUND INDUSTRIES, IN 25.50 * 547010 MICHAEL MARTIN 11/17/03 066179 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHAEL MARTIN 150.00 * 562170 TIMOTHY MC GINN 11/17/03 066180 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR TIMOTHY MC GINN 150.00 * 573500 MICHAEL MILLETT 11/17/03 066181 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHAEL MILLETT 150.00 * 573561 MATTHEW MILLS 11/17/03 066182 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MATTHEW MILLS 150.00 * 583560 AMADOR MONTIEL 11/17/03 066184 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR AMADOR MONTIEL 150.00 * 583750 BRUCE MONTGOMERY 11/17/03 066183 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR BRUCE MONTGOMERY 150.00 * 583910 ANTHONY MORAN 11/17/03 066185 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ANTHONY MORAN 150.00 * 598700 JAMES NELSON 11/17/03 066186 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES NELSON 150.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605100 JAMES NEWTON 11/17/03 066187 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES NEWTON 150.00 612170 NORTHWEST POLICE ACADEMY 11/14/03 066396 3112 PRO TRNG 30.00 *TOTAL VENDOR NORTHWEST POLICE AC 30.00 620280 THOMAS NUGENT 11/17/03 066188 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR THOMAS NUGENT 150.00 654250 ORPHANS OF THE STORM OCT 2003 066248 4918 ANIMAL CONTROL 180.00 *TOTAL VENDOR ORPHANS OF THE STOR 180.00 687707 PADDOCK PUBLICATIONS 992560 066298 3218 SUB/PUB 36.00 *TOTAL VENDOR PADDOCK PUBLICATION 36.00 690500 CLIFFTON PAUL 11/17/03 066191 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR CLIFFTON PAUL 150.00 690550 STEVEN PARKINSON 11/17/03 066190 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR STEVEN PARKINSON 150.00 690600 ROBERT PAKASKI 11/17/03 066189 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROBERT PAKASKI 150.00 * 690608 PAR ENTERPRISES, INC 40302 066299 3347 SUPP RECORDS 42.00 *TOTAL VENDOR PAR ENTERPRISES, IN 42.00 * 708500 PIONEER PRESS 196973 1/0 066301 3218 SUB/PUB 19.95 *TOTAL VENDOR PIONEER PRESS 19.95 * 712400 VINCENT POSITANO 11/17/03 066192 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR VINCENT POSITANO 150.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 20 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 712900 THOMAS POZIWILKO 11/17/03 066193 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR THOMAS POZIWILKO 150.00 * 736940 THOMAS REED 11/17/03 066194 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR THOMAS REED 150.00 * 737260 JEFFREY RIEDEL 11/17/03 066195 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JEFFREY RIEDEL 150.00 * 755925 MICHAEL RODRIQUEZ 11/17/03 066196 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHAEL RODRIQUEZ 150.00 * 756260 TARA ROMANOW 11/17/03 066197 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR TARA ROMANOW 150.00 * 759942 JULIE RUSSELL 11/17/03 066198 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JULIE RUSSELL 150.00 * 774500 DEAN SCHULZ 11/17/03 066199 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR DEAN SCHULZ 150.00 * 774750 GREGORY SCHWALL 11/17/03 066200 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR GREGORY SCHWALL 150.00 * 775860 ROBERT SIZER 11/17/03 066204 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ROBERT SIZER 150.00 * 779000 CHRISTOPHER SENESE 11/17/03 066201 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR CHRISTOPHER SENESE 150.00 * 779960 JOHN SEPOT 11/17/03 066202 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JOHN SEPOT 150.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 786000 SHORE GALLERIES, INC. 82305 066253 3115 CLOTH ALLOW 79.85 *TOTAL VENDOR SHORE GALLERIES, IN 79.85 * 788400 MARK SHREEVES 11/17/03 066203 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MARK SHREEVES 150.00 * 799000 RANDALL SMITH 11/17/03 066205 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR RANDALL SMITH 150.00 * 804600 MICHAEL SOUCY 11/17/03 066206 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHAEL SOUCY 150.00 * 805915 BRIAN SPOLAR 11/17/03 066207 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR BRIAN SPOLAR 150.00 * 818045 LORI STOPPER 11/17/03 066209 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR LORI STOPPER 150.00 * 818050 JEROME STOPPER 11/17/03 066208 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JEROME STOPPER 150.00 * 829500 MICHAEL SZOS 11/17/03 066211 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR MICHAEL SZOS 150.00 * 829600 EDWARD SZOS 11/17/03 066210 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR EDWARD SZOS 150.00 * 844750 JAMES TOMASO 11/17/03 066212 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES TOMASO 150.00 * 903220 VILLAGE OF BUFFALO GROVE 11/19/03 066369 4952 MISC EXP 13.65 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 11/19/03 066369 3214 MISC EXP 12.00 *TOTAL VENDOR VILLAGE OF BUFFALO 25.65 * 903220 VILLAGE OF BUFFALO GROVE 11/19/03 066369 3343 MISC EXP 12.97 *TOTAL VENDOR VILLAGE OF BUFFALO 12.97 * 903450 GEORGE VINGAN 11/17/03 066213 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR GEORGE VINGAN 150.00 * 916900 EDWARD WAGNER 11/17/03 066214 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR EDWARD WAGNER 150.00 * 933908 ANDREA WIGGINS 11/17/03 066215 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR ANDREA WIGGINS 150.00 * 964600 JAMES YESTER 11/17/03 066216 4316 OPER EQ DEPT 150.00 *TOTAL VENDOR JAMES YESTER 150.00 * **TOTAL POLICE SERVICES 14,338.44 30.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 22.96 *TOTAL VENDOR CALL ONE 22.96 * 577600 MOHAWK STAMP CO. 70839 066290 3240 OFFICE SUPP 30.40 *TOTAL VENDOR MOHAWK STAMP CO. 30.40 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 386.51 *TOTAL VENDOR NEXTEL COMMUNICATIO 386.51 * 768941 SAMS CLUB #8198 YR 04 B&Z 066303 3113 MEMBERSHIP/DUES 30.00 *TOTAL VENDOR SAMS CLUB #8198 30.00 * 842000 THOMPSON ELEVATOR INSP. 03-3257 066392 4913 CONS FEES OTHER 120.00 *TOTAL VENDOR THOMPSON ELEVATOR I 120.00 * 903220 VILLAGE OF BUFFALO GROVE 11/19/03 066369 3112 MISC EXP 15.00 11/19/03 066369 3112 MISC EXP 16.00 11/19/03 066369 4935 MISC EXP 30.00 *TOTAL VENDOR VILLAGE OF BUFFALO 61.00 **TOTAL BUILDING & ZONING 650.87 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 334405 HAGEMEYER NO. AMER 6922338 066281 4111 214.50 214.50 *TOTAL VENDOR HAGEMEYER NO. AMER 214.50 **TOTAL ENGINEERING SERVICES 214.50 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 25 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO MULTIPLE 066217 3250 MISC SUPP 189.60 *TOTAL VENDOR ADVANCE ELECT SUPP 189.60 * 32250 ALDRIDGE ELECTRIC,INC. 44690 066261 3913 M&R STREET LITES 1,393.15 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 1,393.15 * 50760 ARAMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 28.76 *TOTAL VENDOR ARAMARK UNIFORM SER 28.76 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 14.56 *TOTAL VENDOR ARCH WIRELESS 14.56 * 82110 BANNER PLUMBING SUPP CO MULTIPLE 066222 3916 MAINT BLDG & FAC 169.20 MULTIPLE 066222 3916 MAINT BLDG & FAC 30.00 MULTIPLE 066222 3250 MAINT BLDG & FAC 2.97 *TOTAL VENDOR BANNER PLUMBING SUP 202.17 * 91700 G.W. BERKHEIMER CO,INC. 925150 066223 3250 MISC SUPP 29.52 *TOTAL VENDOR G.W. BERKHEIMER CO, 29.52 * 91730 BERLAND'S HOUSE OF TOOLS 65296 066224 3824 SMALL EQUIP & TOO 3.99 *TOTAL VENDOR BERLAND'S HOUSE OF 3.99 * 152700 COM ED 56003 OCT 066228 3825 ELEC FAC 3,965.20 *TOTAL VENDOR COM ED 3,965.20 * 155034 CORPORATE EXPRESS 47497553 066347 3240 OFF SUPP 10.00 47532101 066271 3240 OFF SUPP 23.38 *TOTAL VENDOR CORPORATE EXPRESS 33.38 * 423900 I.R.M.A. 3815 066354 4928 IRMA DED COMO 1,000.00 *TOTAL VENDOR I.R.M.A. 1, 000.00 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 142.70 *TOTAL VENDOR NEXTEL COMMUNICATIO 142.70 * 696079 PEOPLES ENERGY MULTIPLE 066300 3812 GAS FAC 71.90 *TOTAL VENDOR PEOPLES ENERGY 71.90 * 988700 ZIMMERMAN HARDWARE 1387 OCT 0 066309 3250 MISC EXP 177.00 1387 OCT 0 066309 3913 MISC EXP 6.50 *TOTAL VENDOR ZIMMERMAN HARDWARE 183.50 * **TOTAL BUILDING SERVICES 7,258.43 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 43.30 *TOTAL VENDOR ARAMARK UNIFORM SER 43.30 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 50.94 *TOTAL VENDOR ARCH WIRELESS 50.94 * 99998 DAVID ROSENBERG 2003 PROG 066302 3911 M&R SDWLKS 489.00 *TOTAL VENDOR -> ONE-TIME VENDORS 489.00 * 155034 CORPORATE EXPRESS 47532101 066271 3240 OFF SUPP 23.38 47497553 066347 3240 OFF SUPP 10.00 *TOTAL VENDOR CORPORATE EXPRESS 33.38 * 423900 I.R.M.A. 3815 066354 4928 IRMA DED COMO 180.68 *TOTAL VENDOR I.R.M.A. 180.68 * 568030 MENARDS MULTIPLE 066243 3250 MISC SUPP/STORM S 19.97 MULTIPLE 066243 4017 MISC SUPP/STORM S 7.98 *TOTAL VENDOR MENARDS 27.95 * 585374 MORTON SALT CO. 760213 066245 3821 SNO/ICE CONT 11,370.36 *TOTAL VENDOR MORTON SALT CO. 11,370.36 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 141.47 *TOTAL VENDOR NEXTEL COMMUNICATIO 141.47 * 810125 ST.AUBIN NURSERY 1372 066255 3911 PARKWAY TREES/SDW 249.00 *TOTAL VENDOR ST.AUBIN NURSERY 249.00 * 842300 3M MULTIPLE 066257 3822 TR & ST SIGNS 274.59 *TOTAL VENDOR 3M 274.59 * 906950 VULCAN MAT FIN CO Date: 11/26/03 10:36 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 252064 066308 3912 M&R STS & HWYS 458.65 *TOTAL VENDOR VULCAN MAT FIN CO 458.65 **TOTAL STREET OPERATIONS 13,319.32 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 20.90 *TOTAL VENDOR CALL ONE 20.90 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 53.82 *TOTAL VENDOR NEXTEL COMMUNICATIO 53.82 * 903220 VILLAGE OF BUFFALO GROVE 11/19/03 066369 3213 MISC EXP .90 *TOTAL VENDOR VILLAGE OF BUFFALO .90 * **TOTAL PUB WRKS ADM 75.62 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9470 AERIAL EQUIP. 39477 066260 4111 M&R DEPT EQUIP 327.13 *TOTAL VENDOR AERIAL EQUIP. 327.13 * 36880 AMERICAN SOD CORP P-4-5794 066262 3250 MISC SUPP 135.00 *TOTAL VENDOR AMERICAN SOD CORP 135.00 * 50760 ARAMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 54.44 *TOTAL VENDOR AR.AMARK UNIFORM SER 54.44 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 50.96 *TOTAL VENDOR ARCH WIRELESS 50.96 * 153600 CONSERV FARM SUPPLY 196590 066378 3823 CHEM/FERT 382.25 *TOTAL VENDOR CONSERV FARM SUPPLY 382.25 * 155034 CORPORATE EXPRESS 47497553 066347 3240 OFF SUPP 10.00 47532101 066271 3240 OFF SUPP 23.38 *TOTAL VENDOR CORPORATE EXPRESS 33.38 * 163290 CUTTER'S CHOICE EAST 61058 066272 3250 MISC SUPP 53.90 *TOTAL VENDOR CUTTER'S CHOICE EAS 53.90 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 121.00 *TOTAL VENDOR NEXTEL COMMUNICATIO 121.00 * 719450 PRO SAFETY, INC. 2/412350 066250 3250 MISC SUPP 70.45 *TOTAL VENDOR PRO SAFETY, INC. 70.45 * 810125 ST.AUBIN NURSERY 1372 066255 3918 PARKWAY TREES/SDW 22, 969.00 *TOTAL VENDOR ST.AUBIN NURSERY 22, 969.00 * **TOTAL FORESTRY 24,197.51 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 AR.AMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 36.16 *TOTAL VENDOR ARAMARK UNIFORM SER 36.16 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 21.84 *TOTAL VENDOR ARCH WIRELESS 21.84 * 51150 ARLINGTON HEIGHTS FORD 674 10/31/ 066221 4213 AUTO PARTS 329.72 *TOTAL VENDOR ARLINGTON HEIGHTS F 329.72 * 61140 AUTO TECH CENTERS, INC 150964 066264 4213 AUTO PARTS 38.43 *TOTAL VENDOR AUTO TECH CENTERS, 38.43 * 103500 BOTTS WELDING & TRUCK SRV 361124 066266 4213 AUTO PARTS 66.74 *TOTAL VENDOR BOTTS WELDING & TRU 66.74 * 124410 CATCHING FLUIDPOWER 79963-0 066225 4213 AUTO PARTS 80.35 *TOTAL VENDOR CATCHING FLUIDPOWER 80.35 * 204555 EJ EQUIPMENT INC 681.2A 066231 4213 AUTO PARTS 4.50 *TOTAL VENDOR EJ EQUIPMENT INC 4.50 * 204600 EL-COR INDUSTRIES, INC 36764 066273 4213 AUTO SUPP/MISC SU 29.00 MULTIPLE 066232 4213 AUTO PARTS 113.71 MULTIPLE 066232 4213 AUTO PARTS 27.00 MULTIPLE 066232 4213 AUTO PARTS 79.39 36764 066273 3250 AUTO SUPP/MISC SU 6.78 36764 066273 4213 AUTO SUPP/MISC SU 318.49 *TOTAL VENDOR EL-COR INDUSTRIES, 574.37 * 284555 FLINK COMPANY 14663 066235 4213 AUTO PARTS 14.59 *TOTAL VENDOR FLINK COMPANY 14.59 * 288960 FOSTER COACH SALES, INC. 32921 066275 4213 AUTO PARTS 76.18 *TOTAL VENDOR FOSTER COACH SALES, 76.18 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 292850 FREUND INTERNATIONAL 2137764 066236 4213 AUTO PARTS 10.93 *TOTAL VENDOR FREUND INTERNATIONA 10.93 * 293315 FUTURE ENVIRONMENTAL 120462 066276 3216 MAINT CONTR 110.00 *TOTAL VENDOR FUTURE ENVIRONMENTA 110.00 * 326660 DEAN GROBARCHICK 11/17/03 066279 3115 CLOTH ALLOW 44.99 *TOTAL VENDOR DEAN GROBARCHICK 44.99 * 326750 GROVE D.C. ELEC. , INC. 46286 066280 4213 AUTO PARTS 150.00 *TOTAL VENDOR GROVE D.C. ELEC. , I 150.00 * 375900 ILLINI CONSTRUCTION PARTS 33743 066284 4213 AUTO PARTS 255.00 *TOTAL VENDOR ILLINI CONSTRUCTION 255.00 * 562190 MC MASTER-CARR SUPPLY CO. 79439655 066241 4213 AUTO PARTS 32.79 79955596 066288 4213 AUTO PARTS 27.66 *TOTAL VENDOR MC MASTER-CARR SUPP 60.45 * 570111 MID AMERICA TRUCK & EQ CO MULTIPLE 066289 4213 AUTO PARTS 69.13 MULTIPLE 066289 4213 AUTO PARTS 276.65 *TOTAL VENDOR MID AMERICA TRUCK & 345.78 * 585379 MOTION INDUSTRIES, INC 33-425385 066291 4213 AUTO PARTS 23.26 *TOTAL VENDOR MOTION INDUSTRIES, 23.26 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 161.46 *TOTAL VENDOR NEXTEL COMMUNICATIO 161.46 * 612140 N W FIRE EXT. & SERV CO MULTIPLE 066296 4213 CHEM/FERT-AUTO PA 166.35 *TOTAL VENDOR N W FIRE EXT. & SER 166.35 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 612240 N W FORD & STERLING 474197 066247 4213 AUTO PARTS 62.44 *TOTAL VENDOR N W FORD & STERLING 62.44 * 690535 PAULSON OIL CO. 376618 066249 4211 GASOLINE 10,148.00 *TOTAL VENDOR PAULSON OIL CO. 10,148.00 * 719450 PRO SAFETY, INC. MULTIPLE 066365 3117 EMP SAF EQ/BG DAY 35.00 *TOTAL VENDOR PRO SAFETY, INC. 35.00 * 735170 RAYMAR HYDRAULIC REPAIR 88241-0 066366 4218 CONT AUTO SERV 213.34 *TOTAL VENDOR RAYMAR HYDRAULIC RE 213.34 * 820710 SUBURBAN TRIM & GLASS 124263 066305 4218 CONT AUTO SERV 25.00 *TOTAL VENDOR SUBURBAN TRIM & GLA 25.00 * 822060 SWID SALES CORP. 18260 066306 4213 AUTO PARTS 59.00 18267 066367 4213 AUTO PARTS 59.96 *TOTAL VENDOR SWID SALES CORP. 118.96 * 988700 ZIMMERMAN HARDWARE 1387 OCT 0 066309 4213 MISC EXP 40.18 *TOTAL VENDOR ZIMMERMAN HARDWARE 40.18 * **TOTAL CENTRAL GARAGE 13,214.02 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 26.98 *TOTAL VENDOR CALL ONE 26.98 * 139282 CINGULAR WIRELESS 65777 SEPT 066227 3211 TELEPHONE 13.29 97582 OCT 066268 3211 TELEPHONE 40.14 *TOTAL VENDOR CINGULAR WIRELESS 53.43 * 903457 VERIZON WIRELESS U1170016DK 066258 3211 TELEPHONE 14.24 *TOTAL VENDOR VERIZON WIRELESS 14.24 * **TOTAL ESDA 94.65 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 949098 WRIGHT BENEFIT STRATEGIES 1269 066371 4935 ALL OTHER EXP 10,000.00 *TOTAL VENDOR WRIGHT BENEFIT STRA 10,000.00 **TOTAL TRANSFER NON-OPER 10,000.00 ***TOTAL CORPORATE FUND , /� 401,846.11 44.00 ,G E S S U�u-7 /9// 7 ------------ gig !j,,l 3. 3ax Date: 11/26/03 10:36 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000014 DEPT NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 737242 JERRY REINERT 11/4-10 066388 3014 SALARIES PART TIM 150.00 *TOTAL VENDOR JERRY REINERT 150.00 **TOTAL SPEC REVENUE-PARKING LOT 150.00 ***TOTAL PARKING LOT FUND 150.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000021 DEPT NO. 000021 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 545486 DAVID MAHAN COMP PURCH 066359 147 REC ALL OTHER 2,500.00 *TOTAL VENDOR DAVID MAHAN 2,500.00 * 821600 LARRY SWIECA COMP PURCH 066256 147 COMP PURCH 2,500.00 *TOTAL VENDOR LARRY SWIECA 2,500.00 * **TOTAL CAP PROJ-FACILITIES 5,000.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 717125 PRAIRIE MECHANICAL, INC 203115701 066364 4670 AGC MAINT BLDG PL 6,350.00 *TOTAL VENDOR PRAIRIE MECHANICAL, 6,350.00 **TOTAL CAP PROJ-FACILITIES 6,350.00 ***TOTAL CAP PROJ-FACILITIES 11,350.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000031 DEPT NO. 000521 DEBT SERV-ST MAINT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 80805 BANK ONETRUST CO, NA 12/30/03 066377 4716 PRIN/INT GO BONDS 1,350.00 *TOTAL VENDOR BANK ONETRUST CO, N 1,350.00 * 80805 BANK ONETRUST CO, NA 12/30/03 066377 4711 PRIN/INT GO BONDS 50,000.00 *TOTAL VENDOR BANK ONETRUST CO, N 50,000.00 * **TOTAL DEBT SERV-ST MAINT 51,350.00 ***TOTAL STREET MAINT DEBT SERVICE 51,350.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 VACUSWEEP SERV. INC. 10/31/03 066394 1201 SALE OF WATER 618.00 11/28/03 066381 1201 SALE OF WATER 203.00 *TOTAL VENDOR -> ONE-TIME VENDORS 821.00 * 708700 PIPE-EYE TELEVISING INC 11/15/03 066386 1201 SALE OF WATER 79.00 *TOTAL VENDOR PIPE-EYE TELEVISING 79.00 * **TOTAL WATER REVENUE 900.00 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 39.58 *TOTAL VENDOR ARAMARK UNIFORM SER 39.58 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 29.12 *TOTAL VENDOR ARCH WIRELESS 29.12 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 507.64 *TOTAL VENDOR CALL ONE 507.64 * 153916 CONSTELLATION NEWENERGY MULTIPLE 066269 3814 ELEC FAC 7,439.40 *TOTAL VENDOR CONSTELLATION NEWEN 7,439.40 155034 CORPORATE EXPRESS 47497553 066347 3240 OFF SUPP 10.00 47532101 066271 3240 OFF SUPP 23.38 *TOTAL VENDOR CORPORATE EXPRESS 33.38 * 598391 NATIONAL WATERWORKS, INC 9731473 066295 4015 WATER METERS 235.57 *TOTAL VENDOR NATIONAL WATERWORKS 235.57 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 121.45 *TOTAL VENDOR NEXTEL COMMUNICATIO 121.45 * 612140 N W FIRE EXT. & SERV CO MULTIPLE 066296 3823 CHEM/FERT-AUTO PA 18.75 *TOTAL VENDOR N W FIRE EXT. & SER 18.75 * 903100 VILLAGE OF BUFFALO GROVE DEC 03 BON 066395 3125 EMP CONT PENSION 403.08 MULTIPLE 066370 3125 EMP CONT PENS/DEP 2,605.78 *TOTAL VENDOR VILLAGE OF BUFFALO 3,008.86 * **TOTAL WATER OPERATIONS 11,433.75 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 50760 ARAMARK UNIFORM SERV. 954001 11/ 066219 3114 UNIF RENTAL 17.36 *TOTAL VENDOR ARAMARK UNIFORM SER 17.36 * 51035 ARCH WIRELESS M2247745K 066220 3217 EQ RENT/TELE/MISC 29.12 *TOTAL VENDOR ARCH WIRELESS 29.12 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 173.22 4499 OCT 0 066344 3211 TELEPHONE 915.86 *TOTAL VENDOR CALL ONE 1,089.08 * 153916 CONSTELLATION NEWENERGY MULTIPLE 066269 3814 ELEC FAC 1,523.73 *TOTAL VENDOR CONSTELLATION NEWEN 1,523.73 * 155034 CORPORATE EXPRESS 47497553 066347 3240 OFF SUPP 10.00 47532101 066271 3240 OFF SUPP 23.37 *TOTAL VENDOR CORPORATE EXPRESS 33.37 * 512500 LAKE CO PUBLIC WORKS DEPT SEPT/OCT 0 066240 3819 TREAT FEES 231,202.00 *TOTAL VENDOR LAKE CO PUBLIC WORK 231,202.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 121.45 *TOTAL VENDOR NEXTEL COMMUNICATIO 121.45 * 785100 SEWER EQUIP CO OF AMER 61093 066304 3824 SMALL EQUIP & TOO 97.01 *TOTAL VENDOR SEWER EQUIP CO OF A 97.01 * 903100 VILLAGE OF BUFFALO GROVE DEC 03 BON 066395 3125 EMP CONT PENSION 81.57 MULTIPLE 066370 3125 EMP CONT PENS/DEP 829.80 *TOTAL VENDOR VILLAGE OF BUFFALO 911.37 * **TOTAL SEWER OPERATIONS 235,024.49 ***TOTAL WATER & SEWER FUND 247,358.24 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10408 AGA LINDE HEALTHCARE 9300675647 066310 4111 M&R DEPT EQUIP 52.46 *TOTAL VENDOR AGA LINDE HEALTHCAR 52.46 * 50760 ARAMARK UNIFORM SERV. 956001 07- 066311 3114 UNIF RENTAL 606.00 *TOTAL VENDOR ARAMARK UNIFORM SER 606.00 * 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 255.41 *TOTAL VENDOR CALL ONE 255.41 * 124406 CASTLEROCK SANITATION MULTIPLE 066312 3917 M&R GOLF COURSE 1,013.25 *TOTAL VENDOR CASTLEROCK SANITATI 1,013.25 * 138450 CHEMSEARCH 920499 066313 3260 SUPP G C 360.08 *TOTAL VENDOR CHEMSEARCH 360.08 * 147200 ARTHUR CLESEN, INC. MULTIPLE 066314 3917 M&R GOLF COURSE 180.41 *TOTAL VENDOR ARTHUR CLESEN, INC. 180.41 * 153600 CONSERV FARM SUPPLY MULTIPLE 066316 3823 M&R GC/CHEM-FERT 211.65 MULTIPLE 066316 3823 M&R GC/CHEM-FERT 149.40 MULTIPLE 066316 3917 M&R GC/CHEM-FERT 1,470.00 *TOTAL VENDOR CONSERV FARM SUPPLY 1,831.05 * 153916 CONSTELLATION NEWENERGY MULTIPLE 066269 3811 ELEC FAC 3,784.72 *TOTAL VENDOR CONSTELLATION NEWEN 3,784.72 * 180097 DELL FINANCIAL SERV. 37920924 066402 3221 COMP SERV 31.31 *TOTAL VENDOR DELL FINANCIAL SERV 31.31 * 188630 DESERT SPRINGS WATER CO 5181 066317 3260 SUPP GOLF COURSE 75.00 *TOTAL VENDOR DESERT SPRINGS WATE 75.00 * 192670 DRUMMOND AMER CORP Date: 11/26/03 10:36 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 1260710 066318 3260 SUPP GOLF COURSE 258.82 *TOTAL VENDOR DRUMMOND AMER CORP 258.82 * 256590 FAULKS BROS. CONST, INC 82937 066319 3917 M&R GOLF COURSE 234.00 *TOTAL VENDOR FAULKS BROS. CONST, 234.00 * 276200 F & F OFFICE SUPPLIES 247152-0 066348 3240 OFF SUPP 20.92 *TOTAL VENDOR F & F OFFICE SUPPLI 20.92 * 362100 HIGH PSI LTD 87764 066321 4111 M&R DEPT EQUIP 150.00 *TOTAL VENDOR HIGH PSI LTD 150.00 * 417740 IL LAWN EQUIPMENT INC. MULTIPLE 066323 4111 M&R DEPT EQUIP 349.93 *TOTAL VENDOR IL LAWN EQUIPMENT I 349.93 * 468270 J.W. TURF, INC MULTIPLE 066324 4111 M&R DEPT EQUIP 228.09 *TOTAL VENDOR J.W. TURF, INC 228.09 * 522900 LESCO INC. MULTIPLE 066325 3823 CHEM/FERT 198.81 *TOTAL VENDOR LESCO INC. 198.81 * 523100 LEWIS EQUIPMENT CO P90694 066326 4111 M&R DEPT EQUIP 43.21 *TOTAL VENDOR LEWIS EQUIPMENT CO 43.21 * 550000 MATHEWS COMPANY MULTIPLE 066327 4111 M&R DEPT EQUIP 130.55 *TOTAL VENDOR MATHEWS COMPANY 130.55 * 568030 MENARDS 43715 066329 3824 SMALL EQUIP & TOO 132.92 *TOTAL VENDOR MENARDS 132.92 * 573700 MINUTEMAN PRESS 23281 066360 3219 PRINTING 104.51 *TOTAL VENDOR MINUTEMAN PRESS 104.51 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 596750 NORTHSHORE AUTO PARTS 698879 066332 4111 M&R DEPT EQUIP 85.84 *TOTAL VENDOR NORTHSHORE AUTO PAR 85.84 * 598325 NATURAL JUICE COMPANY 250 OCT 03 066330 3260 SUPP GOLF COURSE 243.00 *TOTAL VENDOR NATURAL JUICE COMPA 243.00 * 605050 MARK NEUROTH NOV 03 066331 3112 PRO TRNG 70.00 *TOTAL VENDOR MARK NEUROTH 70.00 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 122.28 *TOTAL VENDOR NEXTEL COMMUNICATIO 122.28 * 605135 NIELSEN ASSOCIATES, INC 03-111 066361 3219 PRINTING 100.00 *TOTAL VENDOR NIELSEN ASSOCIATES, 100.00 * 612020 NICOR 3060 NOV 0 066384 3812 GAS FAC 859.46 *TOTAL VENDOR NICOR 859.46 * 687800 PALATINE OIL CO. , INC MULTIPLE 066414 4211 GASOLINE 1,334.95 4175 SEPT 066333 4211 GASOLINE 1,990.57 *TOTAL VENDOR PALATINE OIL CO. , I 3,325.52 * 700550 PHOENIX IRR. SUPP. INC. 24633 066334 3919 IRRIG SYSTEM 181.81 *TOTAL VENDOR PHOENIX IRR. SUPP. 181.81 * 717157 PRATE INSTALLATIONS 237723 066335 3916 MAINT BLDG & FAC 150.00 *TOTAL VENDOR PRATE INSTALLATIONS 150.00 * 802150 SONITROL CHICAGOLAND NO 23851 066254 3916 MAINT BLDG & FAC 111.00 *TOTAL VENDOR SONITROL CHICAGOLAN 111.00 * 844355 TITLEIST MULTIPLE 066368 3370 MERCH PURCH 781.31 *TOTAL VENDOR TITLEIST 781.31 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 46 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 856206 TURF PRO EQUIP CO MULTIPLE 066337 3919 IRRIG SYS/M&R DEP 427.37 MULTIPLE 066337 4111 IRRIG SYS/M&R DEP 12.56 *TOTAL VENDOR TURF PRO EQUIP CO 439.93 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066370 3125 EMP CONT PENS/DEP 2,460.38 *TOTAL VENDOR VILLAGE OF BUFFALO 2,460.38 **TOTAL GOLF OPERATION-BGGC 18,971.98 ***TOTAL BUFFALO GROVE GOLF CLUB 18,971.98 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4025 ABSOLUTE SERVICE, INC 1491 066398 3919 IRRIGATION SYSTEM 380.00 *TOTAL VENDOR ABSOLUTE SERVICE, I 380.00 50760 ARAMARK UNIFORM SERV. 4160519 11 066400 3114 UNIF RENTAL 61.82 4160519 11 066400 3114 UNIF RENTAL 61.82 4160519 11 066400 3114 UNIF RENTAL 61.82 *TOTAL VENDOR ARAMARK UNIFORM SER 185.46 51035 ARCH WIRELESS M2247745K 066220 3250 EQ RENT/TELE/MISC 14.56 *TOTAL VENDOR ARCH WIRELESS 14.56 120072 CALL ONE 4499 OCT 0 066344 3211 TELEPHONE 255.40 *TOTAL VENDOR CALL ONE 255.40 153600 CONSERV FARM SUPPLY MULTIPLE 066401 3823 CHEM/FERT 797.08 *TOTAL VENDOR CONSERV FARM SUPPLY 797.08 153916 CONSTELLATION NEWENERGY 190434 066229 3811 ELEC FAC 4,365.79 *TOTAL VENDOR CONSTELLATION NEWEN 4,365.79 180097 DELL FINANCIAL SERV. 37920924 066402 3221 COMP SERV 31.32 *TOTAL VENDOR DELL FINANCIAL SERV 31.32 * 417733 IL DEPT OF NAT RESOURCES YR 2004 066404 3113 MEMBERSHIP/DUES 28.00 *TOTAL VENDOR IL DEPT OF NAT RESO 28.00 * 522900 LESCO INC. MULTIPLE 066408 3260 SUPP G C-CHEM/FER 30.00 MULTIPLE 066408 3823 SUPP G C-CHEM/FER 1,463.00 *TOTAL VENDOR LESCO INC. 1,493.00 * 562138 MCI COMM SERV 9228 OCT 0 066382 3211 TELEPHONE 17.70 *TOTAL VENDOR MCI COMM SERV 17.70 * Date: 11/26/03 10:36 Village of Buffalo Grove Page: 48 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 568032 MENARD'S 56749 066411 3260 SUPP GOLF COURSE 26.57 *TOTAL VENDOR MENARD'S 26.57 * 573650 MINOLTA BUS SOLUTIONS 3720930031 066244 4111 M&R DEPT EQUIP 406.76 *TOTAL VENDOR MINOLTA BUS SOLUTIO 406.76 * 605128 NEXTEL COMMUNICATIONS 791921510- 066246 3211 TELEPHONE 122.27 *TOTAL VENDOR NEXTEL COMMUNICATIO 122.27 * 687800 PALATINE OIL CO. , INC MULTIPLE 066414 4211 GASOLINE 717.71 *TOTAL VENDOR PALATINE OIL CO. , I 717.71 * 696079 PEOPLES ENERGY MULTIPLE 066300 3812 GAS FAC 252.25 *TOTAL VENDOR PEOPLES ENERGY 252.25 * 842007 THYBONY 126536 066415 3260 SUPP GOLF COURSE 107.94 *TOTAL VENDOR THYBONY 107.94 * 844355 TITLEIST MULTIPLE 066368 3370 MERCH PURCH 247.20 *TOTAL VENDOR TITLEIST 247.20 * 856206 TURF PRO EQUIP CO MULTIPLE 066416 4111 M&R DEPT EQUIP 268.45 *TOTAL VENDOR TURF PRO EQUIP CO 268.45 * 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 066370 3125 EMP CONT PENS/DEP 2,230.96 *TOTAL VENDOR VILLAGE OF BUFFALO 2,230.96 * 985000 A. W. ZENGELER UNIF RENT 2645 JLY 0 066259 3114 UNIF RENTAL 116.46 *TOTAL VENDOR A. W. ZENGELER UNIF 116.46 * **TOTAL GOLF OPERATIONS-AGC 12,064.88 ***TOTAL ARBORETUM GOLF CLUB FUND 12,064.88 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 49 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000058 DEPT NO. 000058 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED Date: 11/26/03 10:36 Village of Buffalo Grove Page: 50 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 524999 MARY LIBBY 10/16/03 066357 223 COMP SERV/RES CAP 6.80 *TOTAL VENDOR MARY LIBBY 6.80 **TOTAL MIS OPERATIONS FUND 6.80 ***TOTAL MIS OPERATIONS FUND 6.80 Date: 11/26/03 10:36 Village of Buffalo Grove Page: 51 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 12/01/03 FUND NO. 000058 DEPT NO. 000058 MIS OPERATIONS FUND VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 743,098.01 44.00 4 7 94,;�.67) 73s'ai�3� Board Agenda Item Submittal LVA Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Public Hearing-Tax Levy 2003 Truth In Taxation Hearing Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 11/18/2003 12/01/2003 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. On November 3, 2003, the President and Board of Trustees were notified of the determination made that the proposed property tax levies for 2003 for Corporate, Special Purpose and Pension would exceed the final tax year 2002 extensions for the like levies by an amount greater than 105%. Based on that fact, a public hearing is required under the Truth In Taxation Act (the "Act") regarding an intent to adopt a levy in the amounts noted in that determination. The levies to be proposed total$8,472,411 versus final 2002 extensions plus abatement credits of$30,000 that total $7,782,046,an increase of 8.87%. The detailed changes are as follows: Levv 2003 Request 2002 Extension %Change Corporate $5,475,850 $ 5,201,287 5.28 LM.R.F. 1,046,695 840,487 20.24 Abatement 30,000 Police Pension 984,482 801,309 22.86 Fire Pension 965,384 908,963 6.21 Total $ 8,472,411 $7,782,046 8.87% The Acts do not require inclusion of debt service levies within the public hearing process. Those levies,while disclosed against the tax year 2002 extensions within the public notice,will be discussed within the full context of the ordinance.The following is a summary of the changes that have been incorporated into the development of the subject levies for tax year 2003 consideration. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ttaxhear.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: November 18,2003 SUBJECT: Truth In Taxation-Analysis On November 3,2003,the President and Board of Trustees were notified of the determination made that the proposed property tax levies for 2003 for Corporate,Special Purpose and Pension would exceed the final tax year 2002 extensions for the like levies by an amount greater than 105%. Based on that fact,a public hearing is required under the Truth In Taxation Act(the"Act")regarding an intent to adopt a levy in the amounts noted in that determination. The levies to be proposed total $8,472,411 versus final 2002 extensions plus abatement credits of$30,000 that total $7,782,046,an increase of 8.87%. The detailed changes are as follows: Lem 2003 Request 2002 Extension %Change Corporate $5,475,850 $5,201,287 5.28 I.M.R.F. 1,046,695 840,487 20.24 Abatement 30,000 Police Pension 984,482 801,309 22.86 Fire Pension 965,384 908,963 6.21 Total $8,472,411 $7,782,046 8.87% The Acts do not require inclusion of debt service levies within the public hearing process. Those levies,while disclosed against the tax year 2002 extensions within the public notice,will be discussed within the full context of the ordinance.The following is a summary of the changes that have been incorporated into the development of the subject levies for tax year 2003 consideration. Corporate Fund:The requested tax levy provides for an increase of 5.28%from the final tax year 2002 extension. This change is in line with the October 2003 revision to the Long Range Fiscal Plan which is based on growth factors that include population served,anticipated change in price and cost trends measured by the Consumer Price Index, and budgetary expenditures per capita,in both current and constant dollars. Further,an element of the Plan considers measuring the trend in employer provided wages and benefits as reflected in the Employment Cost Index. In terms of a dollar change,the proposed levy would provide$271,563 in growth for use within the Fund prior to any abatement consideration. IDinois Muukipal Retirement Fund:This levy is intended to fund the calendar,2004 estimated employer costs for IMRF, FICA and Medicare benefits provided on a mandatory basis for all eligible employees,which include a select base of employees within the police and fire service(Medicare only). The levy is$176,208 over the final 2002 extension after abatement consideration. That abatement was equal to$30,000,which when added back,produces a proposed levy that is 20.24%higher than that extended in tax year 2002. The change reflects an end result of change in salaries and wages for employees that participate in the IMRF system as well as those public safety employees obligated to participate in Medicare.The Village's salary base continues to expand due to hiring and progression through the salary plan;these employee benefits are in fact tied to salary.Additionally,due to adverse performance in equity markets and historic yields offered with fixed type investments,the performances of which are critical in providing firture benefits,the trend over the next several years will continue to produce employer rates that will moderate upward. Employer rates over the past five years have been as follows: Payroll Year IMRF FICA Total %Change 2004 9.10% 7.65% 16.75% 2.76% 2003 6.34% 7.65 13.99 .78% 2002 5.56 7.65 13.21 ( .31%) 2001 5.87 7.65 13.52 ( .32%) 2000 6.19 7.65 13.84 ( 1.51%) Police Pensiou Fund:The proposed levy is 22.86%above the extension for tax year 2002. The levy for 2003 was provided by Hewitt Associates and is based on local fiord performance and assumptions. The levy provides for employer's required current costs for benefits due member police officers,which ultimately are based on the benefits offered within the Illinois Pension Code as that Code applies to members. In addition,an annual component of the levy is to amortize any unfunded actuarial liability within the Fund intended to meet benefit obligations. With an increase in retirees along with recent benefit enhancements provided legislatively,the employers obligation for unfunded actuarial liabilities has increased,leading to a greater portion of the total levy committed to clearing that liability. Fire Pension Fes;The proposed levy is 6.21%over the tax year 2002 extension.This levy was also recommended by Hewitt Associates in a manner comparable to that proposed for the Police Pension Fund. The increased levy also provides for the employer's normal cost of pension requirement of the Fund,based on salary and mandatory benefits anticipated to be due Fund members as well as amortization of identified unfunded actuarial liabilities. As with Police,a series of recent benefit enhancements have added to the cost of benefits,which are reflective in the proposed levy. An analysis is provided that details the Village's Truth In Taxation history since the tax year 1987 extension and tax year 1988. From 1993,the compound annual percentage growth of the Corporate, Special Purpose and Pension levies has equaled 5.62%over the ten-year period. Individually,the Corporate levy,has grown by 3.98%annually,while mandatory pension levies for IMRF,Police Pension and Fire Pension have increased by 5.54%, 12.66%and 12.92%,respectively. L J w a-. William H.Brimm VILLAGE OF BUFFALO GROVE TRUTH-IN-TAXATION HISTORY TAX YEARS 1988-20M(AS PROPOSED) EXTENSIONS INCLUDE ABATEMENTS BEGINNING WITH TAX YEAR 1999 TAX YEAR CORPORATE PERCENT IMRF PERCENT POLICE PERCENT FIRE PERCENT TOTAL LEVY/ PERCENT CHANGE CHANGE PENSION CHANGE PENSION CHANGE EXTENSION CHANGE 1907 EXT 2,187,212 - 244,84 - 101,098 - 62,043 - 2,694,993 - 1988 LEV 2,307,185 5.48% 326,442 33.44% 110,185 8.99% 75,674 21.97% 2,819,466 8.65% 1969 EXT 2,293,940 - 321,001 - 111,843 - 76,210 - 2,802,994 - 1989LEV 2,417,9W 5.41% 426,8W 32.91% 132,205 18.21% $5,192 11.79% 3,062,033 9.24% 1989 EXT 2,430,373 - 428,482 - 137,521 - 89,052 - 3,086,038 - 1990 LEV 2,610,487 7.41% 477,443 11,43% 150,857 9.70% 79.951 -10.83% 3,318,738 7.54% 1990 EXT 2,684,433 - 494,520 - 156,410 - 84,497 - 3,418,860 - 1991 LEV 3,404,331 26.82% 586,616 14.58% 173,284 11.50% 109,622 29.73% 4,253,8W 24.42% 1991 EXT 3,425,733 - 573,887 - 180,328 - 118,488 - 4,298,436 - 1992 LEV 3,507,219 4.71% 571,443 -0.43% 257,401 42.74% 254,629 114.81% 4,670,592 8.66% 1992 EXT 3,526,113 - 561,709 - 253,016 - 250,193 - 4,591,031 - 1993 LEV 3,705,753 5.09% 610,592 0.70% 298,951 18.15% 285,302 14.46% 4,901,658 6.77% 1993 EXT 3,787,339 - 831,304 - 308,241 - 304,953 - 5,031,837 - 1994 LEV 3,972,919 4.90% 636,416 0.81% 333,892 8.32% 333,468 9.35% 6,276,685 4.87% 1994 EXT 3.959,402 - 643,232 - 334,735 - 334,626 - 5,271,995 - 1995 LEV 4,150,245 4.82% 559,799 2.58% 410,040 22.50% 403,027 20.44% 6,623,111 6.66% 1995 EXT 4,342,376 - 696,964 - 438,194 - 430,328 - 5,907,852 - 1996 LVY 4,519,040 4.07% 882,007 -2.14% 505,370 15.33% 491,014 14.10% 6,197,431 4.90% 1996 EXT 4,203,815 - 659,607 - 505,879 - 495,241 - 5,944,442 - 1997 LVY 4,508,010 5.23% 701,528 6.37% 498,270 -1.50% 528,855 6.79% 6,236,653 4.92% 1997 EXT 4,525.407 - 714,158 - 506,000 - 528,456 - 6,274,021 - 1998 LVY 4,735.790 4.65% 717,360 0.45% 572,291 13.10% 581,173 9.98% 6,SW,614 5.30% 1998 EXT 4.804,735 - 715,439 - 585,020 - 595,165 - 6,500,359 - 1999LVY 4,813,942 4.54% 719,070 0.51% 629,247 7.56% 617,992 3.84% 6,790,261 4.31% 1999 EXT 4,945,127 - 742,810 - 646,409 - 634,033 - 6,967,379 - 2000 LVY 5,080,860 2.34% 734,700 -1.09% 665,827 1.61% 784,168 20.52% 7,215,546 3.56% 2000 EXT 4,907,129 }- 720,426 - 656,930 - 754,356 - 7,038.841 - 2001 LVY 4,979,080 1.47% 798,2W 10.80% 842,181 28.20% 853,379 13.13% 7,472,900 6.17% 2001 EXT 5,023,981 - 811,013 - 651,999 - 873,810 - 7,580,803 - 2002 LVY 5.192,625 3.36% 889,000 9.62% 793,475 -6.87% 8W,876 2.64% 7,771,976 2.79% 2002 EXT 5,201,287 - 870,487 - 801,309 - 906,963 - 7,782,046 - 2003 LVY 5,475,650 5.28% 1,046,695 20.24% 984,482 22.86% 965,384 6.21% 8,472,411 8.87% COMPOUNDED ANNUAL GROWTH IN TAX LEVIES-1993 THROUGH 2O03: 3.98% 5.64% 12.66% 12.92% 5.62% Board Agenda Item Submittal XI-A Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2003- A Resolution Regarding Corporate Personal Property Replacement Tax Distribution-2003 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 11/19/2003 12/01/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached, please find a Resolution to be adopted by the Village Board regarding the use of Corporate Personal Property Replacement Taxes. The Resolution, which applies to calendar, 2003, is required as part of a past settlement of a class action suit brought by the Cook County State's Attorney regarding the use of such tax proceeds by receiving taxing agencies in conformance with the Illinois Revenue Act. The Village is reconfirming, by this Resolution,that it has complied with the Act in the receipt and distribution of such funds in 2003. The Village has continually applied the receipt of all replacement tax revenue as required by the Act and will continue to do so. This permits in part pension levies to be maintained at the lowest level in that receipts are applied against the employer's obligation for pension payments. In no case will a surplus of funds exist due to the receipt of Corporate Personal Property Replacement Taxes. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files El repres.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: November 5,2003 SUBJECT: Corporate Personal Property Replacement Taxes Use Resolution,2003 Attached,please find a Resolution to be adopted by the Village Board regarding the use of Corporate Personal Property Replacement Taxes. The Resolution,which applies to calendar,2003,is required as part of a past settlement of a class action suit brought by the Cook County State's Attorney regarding the use of such tax proceeds by receiving taxing agencies in conformance with the Illinois Revenue Act. The Village is reconfirming,by this Resolution,that it has complied with the Act in the receipt and distribution of such funds in 2003. The Village has continually applied the receipt of all replacement tax revenue as required by the Act and will continue to do so. This permits in part pension levies to be maintained at the lowest level in that receipts are applied against the employer's obligation for pension payments. In no case will a surplus of funds exist due to the receipt of Corporate Personal Property Replacement Taxes. William H.Brimm RESOLUTION NO.2003- A RESOLUTION REGARDING CORPORATE PERSONAL PROPERTY REPLACEMENT TAX DISTRIBUTION-2003 WHEREAS,the Village of Buffalo Grove has received$12,770.05 in distributions of Corporate Personal Property Replacement Tax revenues from the State of Illinois during calendar year 2003;and WHEREAS, said distribution was not in excess of what had been estimated to have been received during the calendar year;and WHEREAS,a question has arisen with respect to whether said receipts of Corporate Personal Property Replacement Taxes resulted in a surplus of funds that are"available for the payment of any debt,obligation,liability,operation,fund or account or any purpose"within the meaning of Section 157(a)of the Revenue Act of Illinois. NOW,THEREFORE,BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,COOK AND LAKE COUNTIES,ILLINOIS that: SECTION 1. It is hereby found and declared that the amount of Corporate personal Property Replacement Taxes actually received by the Village of Buffalo Grove during calendar 2003 has not caused a surplus"available for any debt,obligation,liability,operation,fund or account or any purpose"within the meaning of Section 157(a)of the Revenue Act of Illinois such that the Village is required to adopt an ordinance either reducing or abating the tax levy of the Village of BuWo Grove for calendar 2003 or requiring that any such surplus be shown as available for appropriation and expenditure in the upcoming fiscal year. SECTION 2. The Village Clerk is hereby directed to file a certified copy of this Resolution with the Cook County Clerk. The filing of said Resolution is in conformance with docket number 81 CH 3057. AYES: NAYES: ABSENT: PASSED: 2003. APPROVED: 2003. APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal XI-B Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Resolution 2003: A Resolution Reallocating 2003 Volume Cap to the Village of Libertyville, Illinois. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/24/2003 12/01/2003 � Consent Agenda OVM 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In December 2001, the Village of Buffalo Grove Board of Trustees approved a Resolution allowing Buffalo Grove to serve as host of the Private Activity Bond Clearinghouse Pool. Prior to this action, Lake County Partners had acted as the processing agent for the pool under the direction of the Lake County Board. It was determined that Lake County (a non-home rule unit) was restricted from transferring Home Rule allocations to IDFA or to any other unit of Local Government; as a result, Lake County had asked for the assistance of Buffalo Grove to serve as host. The Private Activity Bond Allocation Advisory Committee ("Advisory Committee") consists of three (3) members designated by the Lake County Board, three (3) members designated by the Lake County Municipal League, three (3) members designated by Lake County Partners, one trustee representative and one staff representative from the Village of Buffalo Grove. The following municipalities have transferred their volume cap to the Pool in Lake County: Community Principal Amount Waukegan $6,592,575.00 Buffalo Grove $3,218,175.00 Gurnee $2,162,550.00 Round Lake Beach $1,939,425.00 Park City $497,775.00 Lincolnshire $458,100.00 Total $14,868,600.00 The attached Resolution provides for $4,500,000 to be transferred from the Pool to the Village of Libertyville to finance the acquisition of the site and development of Fabrication Technologies, Inc. The Project and attached Resolution is recommended for approval by the Private Activity Bond Allocation Advisory Committee. The balance of the volume cap is anticipated to be used to finance a multi-family housing project in Round Lake Beach, with approximately $2.3 million rolled to year 2004. These two actions will be presented to the Village Board under separate cover at a future meeting. Company Name: Fabrication Technologies, Inc. 1925 Enterprise Court, Libertyville, IL. President/Owner: Paul Kelly Project Description: Fabrication Technologies, Inc manufactures custom sheet metal products (medical devices, food service, computers, shelving/point of sale, gaming and other). The owner intends to purchase the building he currently leases ($2.7 million) and purchase additional equipment to expand his mix of contract manufacturing capacity ($1.8 million) by adding a powder coating line and assembly; there will be no major changes to the existing building to accommodate the new equipment. The business currently employs 16 administrative employees and 24 production employees; as a result of this project, they will add 25 new employees: 2 engineers, 5 administrative support and 18 production, all will be recruited locally. This will allow this company to exercise an option in their lease to purchase the building and make a commitment to their employees to stay in the Libertyville area. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ResoTransfPoo1CapLibrkyv111-03.doc Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2003— A RESOLUTION REALLOCATING 2003 VOLUME CAP TO THE VILLAGE OF LIBERTYVILLE, ILLINOIS WHEREAS, the Village of Buffalo Grove, Cook and Lake Counties, Illinois (the "Village"), is a municipality and a home rule unit of government duly organized and validly existing under Section 6(a) of Article VI I of the 1970 Constitution and laws of the State of Illinois; and WHEREAS, certain tax exempt private activity bonds may be issued only if sufficient volume cap pursuant to Section 146 of the Internal Revenue Code of 1986, as amended (the "Code"), is available for the bonds; and WHEREAS, pursuant to Resolution No. 2001-51, adopted December 17, 2001, the Village agreed to reserve volume cap allocated to it by the Code, and accept volume cap reallocated to the Village by other home rule units of local government, for the issuance of tax- exempt private activity bonds placed through a Private Activity Bond Clearinghouse Pool (the "Pool") to facilitate the issuance of tax-exempt private activity bonds to finance industrial, manufacturing, and commercial projects in Lake County, Illinois, for economic development purposes ("Eligible Projects"); and WHEREAS, pursuant to the Code, the Village has been allocated volume cap equal to $75.00 per resident of the Village in calendar year 2003, or $3,218,175.00, for the issuance of such tax exempt private activity bonds; and WHEREAS, pursuant to Section 6 and Section 6.1 of the Illinois Private Activity Bond Allocation Act, 30 ILCS 345/1 et seq. (the "Bond Allocation Act"), the Guidelines and Procedures promulgated thereunder (as defined in the Bond Allocation Act), and Resolution No. 2003-17, adopted March 3, 2003, the Village reserved the 2003 volume cap allocated to it by the Code for the issuance tax-exempt private activity bonds placed through the Pool to finance Eligible Projects as directed by the Advisory Committee created pursuant to Resolution No. 2001-51; and WHEREAS, pursuant to Section 6 and Section 6.1 of the Bond Allocation Act and the Guidelines and Procedures promulgated thereunder, certain home rule units of government reallocated to the Village $11,650,425 in volume cap that had been allocated to them by the Code for the issuance of such tax exempt private activity bonds; and WHEREAS, the Village of Libertyville, Lake County, Illinois (the "Libertyville"), has approved an application to issue tax-exempt private activity bonds on behalf of Fabrication Technologies, Inc. to finance development and acquisition of a site in Lake County, Illinois (the "Project"), for an amount estimated not to exceed $4,500,000; and WHEREAS, the Advisory Committee created pursuant to Resolution No. 2001-51 has found and determined that the Project is an Eligible Project and that it is in the best interest of the Pool to transfer and reallocate $4,500,000 of the 2003 volume cap to Libertyville to issue tax-exempt private activity bonds to finance the Project; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: Section 1. Pursuant to Section 6 and Section 6.1 of the Bond Allocation Act and the Guidelines and Procedures promulgated thereunder, the Village hereby agrees to, and does hereby, transfer and reallocate $4,500,000 of its 2003 volume cap to Libertyville to be used for the issuance of tax-exempt private activity bonds to finance the Project; provided, however, that such transfer and reallocation shall not give rise to any pecuniary liability of the Village or impose any personal liability on any past, present, or future director, member, elected or appointed officer, official, employee, attorney, or agent of the Village and shall be without representation or guaranty as to the sufficiency or validity of this Resolution to effectuate such transfer and reallocation. Section 2. This Resolution shall constitute the agreement of the Village to a different allocation under Section 146 (e) (3) of the Code and the writing required under Section 6 of the Bond Allocation Act. Section 3. The Village covenants and warrants that it has taken no action or issued bonds that would abrogate, diminish, or impair its ability to fulfill the written agreement, covenants, and undertakings on its part under this Resolution. Section 4. The Village President, the Village Clerk, and all other proper officers, officials, agents, and employees of the Village are hereby authorized, empowered, and directed to take all necessary and advisable actions, and to execute all such documents and certificates, as may be necessary to further the purposes and intent of this Resolution. Section 5. The Village shall maintain a written record of this Resolution in its records for so long as the bonds to which the volume cap transferred by this Resolution is reallocated remain outstanding. Section 6. This Resolution shall be in full force and effect from and after its passage and approval as required by law and is enacted by the Village pursuant to its powers under the laws of the State of Illinois and the Illinois Constitution of 1970 and its home rule powers. AYES: NAYES: ABSENT: PASSED: 12003. APPROVED: 12003. Village President ATTEST: Village Clerk -2- 2 December 2003 Office of the Governor Bureau of the Budget 603 Stratton Building Springfield, IL 62706 ATTN: Mr. Brad Scott RE: Report of Allocation Granted By Home Rule Units The attached Resolution provides for $4,500,000 of the Village's 2003 volume cap to be reallocated to the Village of Libertyville, Illinois, for the Fabrication Technologies, Inc. Project. Should you have any questions relating to this request, please contact Ms. Ghida Neukirch, Assistant Village Manager at 847-459-2518 or gneukirch@vbg.org. Best wishes for a safe and happy holiday season. Sincerely, Elliott Hartstein Village President Board Agenda Item Submittal XI-c Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Town Center Tax Increment Allocation District Annual Accounting-Bond Year December 30,2003 to December 30, 2004. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 11/19/2003 12/01/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Annually as of December 1st,the Village is required to perform an accounting of funds maintained by the trustee as required per Section 9(b)of the Ordinance No. 99-27 that authorized the issuance of various series of tax allocation revenue bonds. The accounting is to determine if sufficient funds are on hand for the December 30th scheduled debt service payment as well as whether any excess funds remain to permit the call and redemption of outstanding bonds as authorized in the Ordinance. In the immediate case, the current accounting is for the December 30, 2003 to December 30, 2004 bond year. A comparison is made between the debt obligations of that period against funds estimated to be on hand after debt service and other obligations due on December 30,2003 have been paid. Based on the attached finding, the bond trustee will be advised that funds on hand will be in excess of the amount necessary to pay principal and interest for the bond year 12/30/03 through 12/30/04 and therefore account credits permitted under the bond ordinance can occur. The flow of funds will permit the redemption of the entire $750,000 Junior Lien Bonds as of December 30,2004,one year ahead of the original retirement date. It is anticipated that the Village will receive additional incremental property and sales taxes during the next accounting period. The intent of the ordinance is to provide, at minimum, 1-times coverage at the time a bond year is initiated before any uses permitted within the bond ordinance are undertaken. If such funds in excess of one-time coverage should exist,further optional redemption will be made. This report will be submitted to the bond trustee for verification as required. It is submitted to the Village Board as a matter of record. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Li tifannrp.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: November 20,2003 SUBJECT: TIF Annual Accounting Annually as of December 1 st,the Village is required to perform an accounting of funds maintained by the trustee as required per Section 9(b)of the Ordinance No.99-27 that authorized the issuance of various series of tax allocation revenue bonds. The accounting is to determine if sufficient fimds are on hand for the December 30th scheduled debt service payment as well as whether any excess funds remain to permit the call and redemption of outstanding bonds as authorized in the Ordinance. In the immediate case, the current accounting is for the December 30, 2003 to December 30, 2004 bond year. A comparison is made between the debt obligations of that period against fiords estimated to be on hand after debt service and other obligations due on December 30,2003 have been paid. Based on the attached finding,the bond trustee will be advised that funds on hand will be in excess of the amount necessary to pay principal and interest for the bond year 12/30/03 through 12/30/04 and therefore account credits permitted under the bond ordinance can occur. The flow of funds will permit the redemption of the entire$750,000 Junior Lien Bonds as of December 30,2004,one year ahead of the original retirement date. It is anticipated that the Village will receive additional incremental property and sales taxes during the next accounting period. The intent of the ordinance is to provide,at minimum, I-times coverage at the time a bond year is initiated before any uses permitted within the bond ordinance are undertaken.If such funds in excess of one-time coverage should exist, further optional redemption will be made. This report will be submitted to the bond trustee for verification as required.It is submitted to the Village Board as a matter of record. William H.Brimm VILLAGE OF BUFFALO GROVE TOWN CENTER TAX INCREMENT ALLOCATION DISTRICT ANNUAL ACCOUNTING AS REQUIRED PER SECTION 9(b)OF BOND ORDINANCE BOND YEAR:DECEMBER 30,2003 TO DECEMBER 30,2004 TAX YEAR FOR ACCOUNTING:2002 COLLECTION YEAR:2003 BOND YEAR:11130W TO 12130M PLEDGED TAXES NECESSARY TO PAY PRINCIPAL 0•00 IN BOND YEAR-SERIES A PLEDGED TAXES NECESSARY TO PAY INTEREST 0•00 IN BOND YEAR-SERIES A TOTAL43OND YEAR ENDED 12/30/03 0•00 INITIAL SALANCE43EGINNING OF BOND YEAR: 1,729,951.05 INCREMENTAL PROPERTY TAXES DEPOSITED TO DATE: 1,209,935.59 INCREMENTAL SALES TAXES DEPOSITED TO DATE: 300,115.41 INTEREST INCOME THROUGH 12/30/03: 17,694.22 OTHER INCOME DEPOSITED TO DATE: 0.00 SUB-TOTAL 3,257,6W.27 PAYMENTS IN CURRENT BOND YEAR(12/30102-12/30/03) SCHOOL DISTRICT#102 498,547.74 BUFFALO GROVE PARK DISTRICT 61,084.24 VILLAGE OF BUFFALO GROVE 125,000.00 TRUSTEE/PAYING AGENT FEES 2,537.50 PRINCIPAL-SERIES A 635,000•00 EXTRAORDINARY CALL-SERIES A 720,000•00 INTEREST-SERIES A 115,175.00 LESS:DISTRICT PAYMENTS-CURRENT BOND YEAR (684,631.98) INTEREST-SERIES B 68,000•00 INTEREST-SERIES C 63,750.00 SUBTOTAL-CURRENT BOND YEAR PAYMENTS 1,604,462.50 BALANCE AVAILABLE-DECEMBER 30,2003 1,653,233.77 ESTIMATED USE OF DECEMBER 30TH BALANCE: BALANCE AVAILABLE 1,653,233.77 DECEMBER 30,2004 SCHEDULED DEBT SERVICE DUE-SERIES A 0.00 PRINCIPAL AND INTEREST DECEMBER 30,2004 SCHEDULED DEBT SERVICE DUE-SERIES B 63,750.00 INTEREST ONLY DECEMBER 30,20D4 SCHEDULED DEBT SERVICE DUE-SERIES C 68,000.00 INTEREST ONLY SURPLUS ON HAND IN EXCESS OF SCHEDULED DEBT SERVICE 1,521,483.77 DECEMBER 30,2003 PROPOSED EXTRAORDINARY CALL-SERIES B BONDS 750,000.00 DECEMBER 30,2004 BALANCE AVALABLE IN EXCESS OF DEBT SERVICE DUE 771,483.77 AND EXTRAORDINARY CALL Board Agenda Item Submittal xII-A Requested By: Jane L Olson Entered By: Jane L Olson Agenda Item Title: Ordinance No.2003- An Ordinance Amending Chapter 5.20 Liquor controls, Class C, Osco Drug Store, 1202 Dundee Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 11/24/2003 12/01/2003 0 Regular Agenda Finance&GS 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is an ordinance amending Chapter 5.20 of the Municipal Code as it pertaines to Class C liquor licenses. The Osco Drug Store at 1202 Dundee Road has closed and this ordinance will revoke their license. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Liquor Ordinance 120103.p Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: i Approved By: Published to Web: ORDINANCE NO. 2003- AN ORDINANCE AMENDING CHAPTER 5.20 LIQUOR CONTROLS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, as follows: SECTION 1. Subsection C. of Section 5.20.072 of the Village of Buffalo Grove Municipal Code is hereby amended to read as follows: C. CLASS C. Licensee an�c a Address 1. American Drug Stores, Inc. 79 Mc Henry Road d/b/a Osco 2. Dominick's Finer Foods, Inc. 1160 Lake-Cook Road 3. Dominick's Finer Foods, Inc. 45 East Dundee Road 4. Dominick's Finer Foods, Inc. 450 Half Day Road 5. Gold Standard Liquors 124 McHenry Road d/b/a Binny's Beverage Depot 6. P.E.L., Inc.d/b/a Wine Discount 1171 McHenry Road Center 7. I& D Liquor, Inc. 1407 W. Dundee Road SECTION 2. A Class C license previously issued to American Drug Store, Inc. d/b/a Osco Drug Store, 1202 Dundee Road is hereby revoked. SECTION3. This ordinance shall be in full force and effect from and after its passage and approval. This ordinance may be published in pamphlet form. AYES: NAYES: ABSENT: PASSED: APPROVED: Village President ATTEST: Village Clerk Board Agenda Item Submittal xII-B Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2003- A Resolution Requesting the County of Cook Not to Collect the Loss In Collection on Taxable Property in the Village of Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 11/18/2003 12/01/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other Yes ❑ No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. he County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the counties under their responsibility. In Cook, the increase can equal 3%of corporate purpose and pension levies with an additional 5%for debt principal and interest levies. In Lake County, the authority is similar, but not as broad. The only levies that can be increased are for bonded principal and interest, which are increased by only 2%. Using the last complete tax year for which final data is available (2002) for both Cook and Lake, approximately $75,000 would have been levied over and above our actual request to compensate for losses in the collection effort. This is equal to .89%of net taxes as levied in both counties for the 2002 tax year. The Village has the option, through adoption of a resolution, to direct the County Clerks not to collect these additional taxes. This same action has been taken in both Cook and Lake Counties on an ongoing basis, although the final collection history for the 2002 tax extensions will not be available until early-2004. However, with the Village's ten year collection history in Cook County (99.46%from the 1992 levy)and in Lake County (100.15%for the same period), combined with the proceeds of the Personal Property Replacement Tax and other revenue, justification again exists to request these additional levies not be extended. The Tax Levy Ordinance for 2003 will not include any cost of collection due to extension losses. Future collection history versus levy will continue to be analyzed to determine if there will ever be a need to re-institute the supplemental levies. For tax year 2003,Resolutions have been prepared for Village Board consideration. For additional information on this matter, the attached collection analysis showing overall collection versus levy history for the Village since tax year 1977 is prepared for review to support the statistical methodology behind this proposal. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files costcoll.pcIf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: November 4,2003 SUBJECT: 2003 Property Tax Levy Ordinance Cook and Lake County Cost of Collection The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the counties under their responsibility. In Cook,the increase can equal 3% of corporate purpose and pension levies with an additional 5%for debt principal and interest levies. In Lake County,the authority is similar,but not as broad. The only levies that can be increased are for bonded principal and interest,which are increased by only 2%. Using the last complete tax year for which final data is available(2002)for both Cook and Lake, approximately$75,000 would have been levied over and above our actual request to compensate for losses in the collection effort. This is equal to.89%of net taxes as levied in both counties for the 2002 tax year. The Village has the option,through adoption of a resolution,to direct the County Clerks not to collect these additional taxes. This same action has been taken in both Cook and Lake Counties on an ongoing basis,although the final collection history for the 2002 tax extensions will not be available until early-2004. However,with the Village's ten year collection history in Cook County(99.46%from the 1992 levy) and in Lake County(100.15%for the same period),combined with the proceeds of the Personal Property Replacement Tax and other revenue,justification again exists to request these additional levies not be extended. The Tax Levy Ordinance for 2003 will not include any cost of collection due to extension losses. Future collection history versus levy will continue to be analyzed to determine if there will ever be a need to re-institute the supplemental levies. For tax year 2003,Resolutions have been prepared for Village Board consideration. For additional information on this matter,the attached collection analysis showing overall collection versus levy history for the Village since tax year 1977 is prepared for review to support the statistical methodology behind this proposal. c,J t.c,C , William H.Brimm RESOLUTION NO. 2003- A RESOLUTION REQUESTING THE COUNTY OF LAKE NOT TO COLLECT THE LOSS IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE WHEREAS, the Village of Buffalo Grove has experienced a high level of property tax collections from its residential and commercial property in Lake County as verified by audit and collection procedures; and WHEREAS, the County of Lake has made it a policy to extend additional amounts over and above the annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy; and WHEREAS, those additional taxes will not be needed by the Village of Buffalo Grove to perform its operational, pension and debt service responsibilities to its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. The County Clerk of Lake County is hereby directed not to levy the customary percentage amounts for loss and collection as part of the extension of those levies requested by the Village of Buffalo Grove in its 2003 Tax Levy Ordinance upon all taxable property within the Lake County boundaries of the Village. SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the County Clerk of Lake County. AYES: NAYES: ABSENT: PASSED: ,2003. APPROVED: ,2003. Village President ATTEST: Village Clerk RESOLUTION NO. 2003 A RESOLUTION REQUESTING THE COUNTY OF COOK NOT TO COLLECT THE LOSS IN COLLECTION ON TAXABLE PROPERTY IN THE VILLAGE OF BUFFALO GROVE WHEREAS, the Village of Buffalo Grove has experienced a high level of property tax collections from its residential and commercial property in Cook County as verified by audit and collection procedures; and WHEREAS, the County of Cook has made it a policy to extend additional amounts over and above the annual tax levy requests of the Village of Buffalo Grove in order to offset any loss in collection of the tax levy; and WHEREAS, those additional taxes will not be needed by the Village of Buffalo Grove to perform its operational, pension and debt service responsibilities to its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that: SECTION 1. The County Clerk of Cook County is hereby directed not to levy the customary percentage amounts for loss and collection as part of the extension of those levies requested by the Village of Buffalo Grove in its 2003 Tax Levy Ordinance upon all taxable property within the Cook County boundaries of the Village. SECTION 2. The Village Clerk is hereby directed to send a certified copy of this Resolution to the County Clerk of Cook County. AYES: NAYES: ABSENT: PASSED: ,2003 APPROVED: ,2003 Village President ATTEST: Village Clerk VILLAGE OF BUFFALO GROVE PROPERTY TAX COLLECTION HISTORY TAX RATES,TAX LEVIES,AND TAX COLLECTIONS LAKE COUNTY COOK COUNTY TAX FISCAL TAX TAXES TAXES % TAX TAXES TAXES % TOTAL YEAR RA EXT ND COLWJTED COLLECT RATE EXT D COLLECTED COLLECTED COLLECTED 1978 1980 0.670 333.126.00 328,192.00 98.52% 0.852 468,057.00 485,733.36 99.93% 99.38% 1979 1981 0.661 435,129.00 424,251.00 97.50% 0.741 429,997.00 425,083.21 98.86% 96.17% 1980 1982 1.160 942,927.00 933,398.00 98.99% 1.041 766,629.73 764,492.95 99.73% 99.32% 1981 1983 1.246 1,076,709.00 1,073,887.00 99.74% 1.298 1,028,867.18 1.000,068.98 97.98% 98.88% 1982 1904 1.064 954,484.00 952,573.00 99.80% 1.322 1,124,454.00 1,113.133.36 98.99% 99.35% 1983 1985 1.570 1,494,891.00 1,478,297.00 98.89% 1.985 1,612,841.20 1,612,212.76 99.96% 99.45% 1984 1996 1.681 1,762,461.00 1,769,475.80 99.83% 1.977 1,804,427.29 1,804,218.70 99.99% 99.91% 1905 1987 1.581 1,965,438.59 1,960,347.56 99.74% 1.906 1,729,719.47 1,727,184.81 99.85% 99.79% 1986 1988 1.395 2,160,094.01 2,173,978.86 100.64% 1.782 1,705,603.75 1,684,197.96 98.74% 99.81% 1987 1989 1.147 2,363,670.86 2,341,383.55 99.73% 1.561 109,282.46 1,573,907.18 100.29% 99.96% 1968 1990 1.050 2,748,750.89 2,745,057.59 99.87% 1.448 1,524,735.91 1,525,729.85 100.07% 99.94% 1989 1991 1.024 3,420,451.23 3,415,580.73 99.88% 1.085 1,423,549.73 1,415,549.48 99.44% 99.73% 1990 1992 0.855 3,502,880.82 3,492,932.69 99.72% 0.959 1,405,703.83 1,395,001.74 99.24% 99.58% 1991 1993 0.882 4,230,474.91 4,228,993.97 99.96% 1.161 1,732,297.47 1,712,766.71 98.87% 99.65% 1992 1994 0.815 4,286,113.25 4,262,316.00 99,91% 0.907 1,695,895.86 1,587,909.75 99.51% 99.80% 1993 1995 0.793 4,502,819.21 4,565,177.82 99.83% 0.883 1,856,321.97 1,543,873.17 99.20% 99.67% 1994 1996 0.749 4,580,375.84 4,503,121.28 100.05% 0.895 1,539,328.60 1,532,404.79 99.55% 99.93% 1905 1997 0.726 4,655,828.16 4,876,310.65 100.42% 0.803 1,553,927.30 1,536,638.65 98.89% 100.06% 1996 1996 0.687 5,029,696.43 5,056,372.01 100,53% 0.785 1,533,649.87 1,521,570.66 99.21% 100.22% 1997 1999 0.675 5,198,349.44 5,224,400.83 100.50% 0.763 1,487,165.76 1,479,279.65 99.47% 100.27% 1990 2000 0.648 5,276,609.28 5,283,750.90 100.13% 0.719 1,616,118.00 1,514,060.72 99.06% 100.07% 1999 2001 0.653 5,595,209.20 5,602,218.60 100.13% 0.818 1,790,021.62 1,790,886.07 100.05% 100.11% 2000 2002 0.637 5,676,190.35 5,611,894.77 99.92% 0.855 1,862,421.92 1,841,757.40 98.89% 99.67% 2001 2003 0.647 6,160,984.45 6,191,083.96 100.03% 0.728 1,893,528.03 1,891,610.70 99.90% 100.00% 2002 2004 0.626 6,498,841.1 6,394,972.28 98.44% 2,010,410.41 1,355,458.34 17.42% 91.11% TOTAL TOTALS-LAST TEN FINAL TAX YEARS-92 THRU 01 51,230,435.63 51,305,446.82 100.15% 16,328,178.93 16,239,991.56 99.46% 99.90% Board Agenda Item Submittal xII-C Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2003- A Resolution Requesting the County of Lake Not to Collect the Loss in Collection on Taxable Property in the Village of Buffalo Grove Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 11/18/2003 12/01/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other Yes ❑ No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The County Clerks of both Cook and Lake County have statutory authority to increase local tax levies in order to offset losses due to non-collection of property taxes within the counties under their responsibility. In Cook, the increase can equal 3%of corporate purpose and pension levies with an additional 5%for debt principal and interest levies. In Lake County, the authority is similar, but not as broad. The only levies that can be increased are for bonded principal and interest, which are increased by only 2%. Using the last complete tax year for which final data is available (2002) for both Cook and Lake, approximately $75,000 would have been levied over and above our actual request to compensate for losses in the collection effort. This is equal to .89%of net taxes as levied in both counties for the 2002 tax year. The Village has the option, through adoption of a resolution, to direct the County Clerks not to collect these additional taxes. This same action has been taken in both Cook and Lake Counties on an ongoing basis, although the final collection history for the 2002 tax extensions will not be available until early-2004. However, with the Village's ten year collection history in Cook County (99.46%from the 1992 levy)and in Lake County (100.15%for the same period), combined with the proceeds of the Personal Property Replacement Tax and other revenue, justification again exists to request these additional levies not be extended. The Tax Levy Ordinance for 2003 will not include any cost of collection due to extension losses. Future collection history versus levy will continue to be analyzed to determine if there will ever be a need to re-institute the supplemental levies. For tax year 2003,Resolutions have been prepared for Village Board consideration. For additional information on this matter, the attached collection analysis showing overall collection versus levy history for the Village since tax year 1977 is prepared for review to support the statistical methodology behind this proposal. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xII-D Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2003- A Resolution approving the Design Engineering Services Agreement for the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/20/2003 12/01/2003 ❑ Consent Agenda PW Regular Agenda ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? ❑ Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in 0 Yes ❑ No Yes ❑ No funds? Is this a budgeted item.? Projected total budget impact: $412,796 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Further Evaluation of Recommended Design Services Agreement As requested in follow-up to the Village Board's discussion of this matter at their 11/3/03 meeting, an alternate proposal for the design engineering services for the Deerfield Parkway Improvement has been obtained from a qualified engineering firm. No basis for changing the recommendation to retain Civiltech Engineering, Inc., the firm which has successfully completed the previous design study phase of the project resulted from review of the alternate proposal. In addition to the favorable comparison to the ZweigWhite 2003 Fee and Billing Survey which was discussed at the November 3rd meeting, the proposed expense of the recommended firm was lower than the alternate proposal fee. FIRMS TOTAL MAXIMUM PHASE II HOURS PROPOSAL COST Civiltech Engineering, Inc. 5,525 $412,796.00 Christopher B. Burke Engineering, Ltd. 4,684 $437,863.94 (The full packet for this item from the November 3rd meeting, the alternate proposal from Christopher B. Burke Engineering, Ltd. and the ZweigWhite 2003 Fee and Billing Survey publication will be placed in the Village Board study area on Wednesday, 11/26/03.) Additional information concerning Quality Based Selection (QBS)processes which are recommended for professional engineering services will also be available with the above noted study area materials. In follow-up to the Village Board's 11/3/03 meeting discussion, the Village staff would propose to develop a QBS practice for the Village Board's consideration, to provide formal direction to staff in proceeding with QBS procedures without requiring bid waiver actions. Background The improvement of the Deerfield Parkway Corridor between Illinois Route 83 and Weiland Road was formally agreed to by Buffalo Grove and Lake County on 6/5/95 through Buffalo Grove Resolution No. 95-44 entitled "A Resolution Approving a Multi-Corridor Agreement with Lake County." More detailed planning for the project has now been completed in accordance with the process agreed to with the LCDOT through Buffalo Grove Resolution No. 2000-53 entitled "A Resolution Providing Concurrence with an Implementation Plan for the Deerfield Parkway (Illinois Route 83 to Weiland Road) Improvement" which was approved by the Village Board on 11/6/00. The Phase I study updates have now received State and Federal approvals which are necessary prerequisites for insuring the project's eligibility for Federal funding assistance. The consultant who has worked on this project to complete the Phase I study updates and has assisted the Village in negotiations with the LCDOT related to the various design details which were desired by the Village, such as the emergency access traffic signal proposed for the Deerfield Parkway fire station access drive, is recommended for continued engagement in the Phase II(final design) stage of the project. It is recommended that the attached resolution entitled "A Resolution Approving an Agreement for Phase II(Design)Engineering Services for the Improvement of Deerfield Parkway (Illinois Route 83 to Weiland Road) Street Improvement" be approved, subject to the Village Attorney's final review. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files M Christopher Burke Proposal 03.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 11 CHRISTOPHER B. BURKE ENGINEERING, LTD. 9575 Wvst Higgins Road• 90te 600 • Rosemont, Illinois 60018-4820•TEL(847)823-0500• FAX(847)823-0520 November 11, 2003 VHJAGE OF BUFFALO GROVE Village of Buffalo Grove 51 Raupp Boulevard 1 00 Buffalo Grove, IL 60090 Attention: Mr. Gregory P. Boysen, PE t� AD MIN I I Director of Public Works Subject: Proposal for Professional Engineering and Surveying Services Deerfield Parkway— IL Route 83 to Weiland Road Section No. 89-00049-00-RP Project No. M-6003 (950) Dear Mr. Boysen: Christopher B. Burke Engineering, Ltd. (CBBEL) is pleased to provide this proposal for professional engineering and surveying services for the Deerfield Parkway Improvement, between IL Route 83 and Weiland Road. The scope of work is based on the approved Project Development Report and associated Addendums, provided by the Village of Buffalo Grove. This proposal includes our Understanding of the Assignment, Scope of Services, and Estimate of Fee. UNDERSTANDING—OF THE ASSIGNMENT CBBEL understands that the Village of Buffalo Grove and the Lake County Division of Transportation (LCDOT) are pursuing reconstruction of Deerfield Parkway between IL Route 83 and Weiland Road. The proposed improvements to Deerfield Parkway will consist of reconstructing the existing three lane section to provide two through lanes in each direction separated by a 16 fist landscaped median/left turn lane. C'B,BFL also understands that new traffic signals and channelization will be installed at both the Highland Grove Drive intersection and at Buffalo Grove Fire Station 26. The existing signal at Buffalo Grove Road will also be modernized. CBBEL understands that the total length of the Deerfield Parkway improvement is 5,800 feet and that the total length of the Buffalo Grove Road and Highland Grove Drive improvements are 2,300 feet and 700 feet respectively. CBBEL will prepare plans, specifications and working days and construction cost estimates for the proposed improvements to Deerfield Parkway, Buffalo Grove Road, and Highland Grove Drive, as described in the approved Project Development Report (PDR). CBBEL will also perform wetland delineation, permitting, and coordination as part of this scope of work. SCOPE OF SERVICE'S Task I - T0000raohic Survey: CBBEL will perform a topographic survey of the project limits. The project limits include Deerfield Road from IL Route 83 to Weiland Road and portions of IL Route 83, Green Knolls Drive, Laraway Drive, Buffalo Grove Road, Hidden Lakes Drive, Highland Grove Drive (north and south), the Buffalo Grove Fire Station 26, Fabish Drive (north and south), and Weiland Road. All topographic features will be field located, including but not limited to, trees (6" and larger), edges of pavement, pavement markings, drainage structures, signs, manholes, utility poles, pavement, culverts, etc. All manhole rim and invert elevations, pipe sizes, and direction of flow will also be determined. CBBEL will plot this information and prepare base sheets at a scale of 1"=20'. All known utilities will also be plotted on the base sheets. Task 2 Geotechnical Investigation: CBBEL proposes to utilize Testing Services Corporation (TSC) to perform the Geotechnical Investigation for the proposed improvement. TSC will prepare the Geotechnical Investigation in accordance with the Illinois Department of Transportation (IDOT) procedures. Task 3 — Review Project Development Report: All Project Team Members will review in detail the Phase I PIER to ensure that the design of the proposed improvements are in accordance with said approved document. This will include reviewing the project geometry, right-of-way requirements, and estimate of construction cost. Task 4 Utility Coordination: CBBEL will contact J.U.L.I.E. to obtain the names of the existing utilities that have facilities within the project corridor. CBBEL will contact all of the listed utilities and gather their atlases and other location information. All existing utilities will be plotted on the base sheets and conflicts will be identified and coordinated. Task 8 — Prelirnina 50°" Plans S ecifications aind Estimates: CBBEL will prepare preliminary plans for review by the Village, LCDOT, and IDOT. It is anticipated that the preliminary plans will include the following: MEW/kr f/dld Page 2 of 6 N:VPROPOSALSVIDMIN%2003MBuffalo Grove-Deerfield Parkway.1 1 1003.doc Sheet Title aheet�o Title and Index of Sheets 1 �xw is ul Sections .__.... 2 sMo�o e cal Sections _ 3-4 Maintenance IT f Traffic..T �:�e�al Sections ...�_�. . w.w., � .w.. _ww �..�._l inte na nce�of Traffic Plan,_3 stagesta1 m= .. _7_-_2 7.m.mm Plan and Profile fit'" ' �t 3 DralNa�e and l.,ltiNat .. 1.��." .mmm .mm. .. 6 Cross Sections 6 -913.. w� The development of pre-final contract plans and documents will proceed throughout the Village's and LCDOT's review of the Preliminary Plan Submittal. If necessary, a meeting to discuss any Village or LCDOT comments or concerns about the preliminary plans will be arranged. Task 6 lire-Final 190toji Plans, Specifications,and 'Estimates: CBBEL will prepare pre-final plans, specifications and estimates for review by the Village, LCDOT, and IDOT. It is anticipated that the pre-final plans will include the following: Sheet Title Stheet No. Title and. ....... .. .. .... ........ .. ....mm._�.............m�........m _......� Index of Sheets General dotes S__Surn�r�ay of �a—an tutwes .......� 3.,� . _ I Sections I"mmostin uca 6_. _ ... ........ .._ rofaosed T�i�c l � ction _... . 6-7 Maintenance of Traffic Plan — Shea (jl � � 26 0 . Ian artd ProfiNe 1 fl 31-46 Drai an -:20 ... . _._ .._, m.. -6 _sr!n�ln „ ,end l_andsca in Plan 1"'"�=5ft' 63µ66' Deerfield Parkes@ Buffalo Grove Poad .......... _._... _ rparrrmTrfflm�Inamml Plan 69 ...... Terrupor r m a Il mPlan Se r cempf O er ITti ru 70 Traffic SigLj l ggifMcation Pla:r _. _ .... .. _._......... �._. t .... ..� a Lio 0 .. w t ._._ 3 t a ft� Deerfield P l tNand Grove Dave Ara Station �6 .._... .. ._ � a ._..... Traffic Signal Pfau 74-75 Cagle Plan 6-77 Se uence of Operations/Schedule of QuantitNes 76 7 --.— Traffic waffyt S�nal Interconnect Places 66 fraffic Siig l Interconnect Schematic ... _. 6 feral Details ._.. m�84- 7 mm l- �r g. and D_t,__s ._... ._..... ... ........_._._..._._.__ 66 f19 Soil and Erosion Control Flares .. t 6 ._ 1 1 01 rc S ctlor�s_ _ 10 1 43ITIT Construction Details MEW/krn(ldld Page 3 of 6 NIPROPOSALSV1lDMINQW3M3uHalo Grove-Deerfield Parkway.11 1003.doc We estimate that the contract plans will contain approximately 150 sheets. CBBEL will prepare detailed special provisions that supplement IDOT's "Standard Specifications for Road and Bridge Construction", dated January 1, 2002, as well as incorporate the applicable LCDOT and Village of Buffalo Grove Standard Special Provisions. In addition, we will include the latest IDOT Recurring Special Provisions Check Sheet with the Special Provisions. The most recent set of IDOT's Interim Special Provisions (ISPs) and District 1 Special Provisions will be reviewed and included in the bid package should they apply. Prior to the completion and submittal of the pre-final contract plans, we will perform preliminary quantity calculations in order to develop an Engineer's Estimate of Cost based upon unit prices taken from recent bid tabulations from similar sized projects. Based on the estimated quantities, CBBEL will develop a realistic construction schedule and estimate of working days required. Task —Wetland Delineation CBBEL will delineate the existing wetlands and assemble a wetland report and U.S. Army Corps of Engineers permit application. ■ Field Reconnaissance An investigation of the project site will be completed to verify that the limits of wetlands are the same as previously delineated. The wetland delineation will be completed based on the methodology established by the U.S. Army Corps of Engineers. Also during the site visit, wildlife and plant community qualities will be assessed. If changes have occurred, the limits of the wetland community will be field staked so that they can be located in relation to the project coordinate system. ■ Corf2s of Engineers Boundaa Confirmation and Jurisdictional Determination, If wetland's exist onsite, at your request we will coordinate a visit by the Corps of Engineers to confirm the delineated wetland boundaries and obtain a preliminary Jurisdictional Determination. Following the field visit CBBEL can submit a request for a formal Jurisdictional Determination. ■ Letter Re ort and Permit Application The results of the field reconnaissance, boundary confirmations and Jurisdictional Determinations can be summarized in a letter report. The wetlands' generalized quality ratings, according to the Swink and Wilhelm Methodology (1994), must be included along with exhibits depicting the approximate wetland and project boundaries, National Wetland Inventory, Soil Survey, floodplain, Hydrologic Atlas, appropriate county wetland mapping, USGS topography, site photographs and their locations, and the U.S. Army Corps of Engineers Routine MEW/kmf/dld Page 4 of 6 NAPROPOSALSVOMIM2003\13uffalo Grove-Deerfield Parkway.111003.doc On-Site Data Forms. The wetland delineation will be depicted on an aerial photograph along with all data point locations clearly identified. The letter will also include a discussion of relevant county, state and federal regulations. CBBEL will prepare and submit a USCOE 401/404 permit application and respond to any comments. Task 8 - Permitting: As part of this work, we propose to obtain the required permits from the Lake County Stormwater Management Commission and/or the Village of Buffalo Grove as a certified community. The permit will be for the design and construction of all on-site storm water conveyance systems in accordance with the Lake County Watershed Development Ordinance. We also propose to obtain the required construction approval and permits from LCDOT for the applicable items as they pertain to the reconstruction of Deerfield Parkway. These items include the existing signal modifications at Buffalo Grove Road and the proposed permanent signal installations at Highland Grove Drive and the Buffalo Grove Fire Station 26. Task g - Filnal '1100 Plans Sl2ecifications, and Estimates of Working Days and Construction Cost:. After completion of the Villages, LCDOT's, and IDOT's review and resolution of other agencies' concerns, the Plans, Specifications, and Estimates will be finalized. ESTIMATE OF FEE ""-fASK, DESCRIPTiON _ _......_.. ._. .. . ._5 61,56�" Geoteohnical lave tlpt.ior . _... w _ . ........ w 27,635,51 Review Pr eot Devel9 nt Refrorl .... ..._..._mmm_ . . 11,6 6,5; tltitliuit Coordlr�ation 17,62949 5 Ps°elirnl�� 5 % Piar� �eifioatiorb „ arid EClrnales _.._._...W.._ ._.. .. 1 310 " 7 6 re- in ! g6" Plank, e� tictfioa and Ebpte 1616 ,1 Wetland Delineation 10,829 �PermItti j 5„5 &11 9 Final 1610% Plans, Specifications, and Estimates ofWorking Days �44,495.73. and Construction Coat .... ......W ____ _ .....__._....._........._..._......_. TOTAL 37,863.941 We will bill you at the hourly rates specified on the attached Cost Estimate of Consultant Services and establish our contract in accordance with the attached General Terms and Conditions. These General Terms and Conditions are expressly incorporated into and are an integral part of this contract for professional services. MEW/kmf/dId Page 5 of 6 N1PROPOSALMADMIM200MBuRalo Grove-DeMfeld Parkwey.t 71003.doc Please sign and return one copy of this agreement as an indication of acceptance and notice to proceed. Please feel free to contact us anytime. Sin wM Ch to he4Burke�, PhD PE p President Encl. Schedule of Charges General Terms and Conditions THIS PROPOSAL, SCHEDULE OF CHARGES AND GENERAL TERMS AND CONDITIONS ACCEPTED FOR THE VILLAGE OF BUFFALO GROVE. 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UO Y;I Lu LLJ Milo,NO m p IF is I iM 11,55,111" p < myimm C) UJ my m I z CD sam, ri //Im fm� z M llf' X > Mello "qqp "n < aw A CID ll fir rr LL Hi IS '/e/A 'd 10 U � 0-1 er "Itma CL R LU In 0 ij.� L w M LIJ ui LLJ C) N us 0 Z ZI, Z" a f'"Lu w w Nu ZZ) zm x lc� wo OW 0 w ul CO Z' o LU w z — I , :,a M, 0 0 'zz 0 !�Of', J'I"Wz"I",7; Z,11-. "Z ;Z Z�,--StLl iry to-', CC z z 'w w ui�w ..w wow (n CL CHRISTOPHER B. BURKE ENGINEERING, LTD. GENERAL TERMS AND CONDITIONS 1. Relat�onsneer)��. Between E�L ineer and Client: Christopher B. Burke Engineering, Ltd. (Engi shall serve as Client°s professional engineer consultant in those phases of the Project to which this Agreement applies. This relationship is that of a buyer and seller of professional services and as such the Engineer is an independent contractor in the performance of this Agreement and it is understood that the parties have not entered into any joint venture or partnership with the other. The Engineer shall not be considered to be the agent of the Client. Nothing contained in this Agreement shall create a contractual relationship with a cause of action in favor of a third party against either the Client or Engineer. Furthermore, causes of action between the parties to this Agreement pertaining to acts of failures to act shall be deemed to have accrued and the applicable statute of limitations shall commence to run not later than the date ofsubstantfal completion. 2. Responsibility of the Engineer: Engineer will strive to perform services under this Agreement in accordance with generally accepted and currently recognized engineering practices and principles, and in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. No other representation, express or implied, and no warranty or guarantee is included or intended in this Agreement, or in any report, opinion, document, or otherwise. Notwithstanding anything to the contrary which may be contained in this Agreement or any other material incorporated herein by reference, or in any Agreement between the Client and any other party concerning the Project,the Engineer shall not have control or be in charge of and shall not be responsible for the means, methods, techniques, sequences or procedures of construction,or the safety, safety precautions or programs of the Client, the construction.contractor,other contractors or subcontractors performing any of the work or providing any of the services on the Project. Nor shall the Engineer be responsible for the acts or omissions of the Client, or for the failure of the Client, any architect, engineer, consultant, contractor or subcontractor to carry out their respective responsibilities in accordance with the Project documents, this Agreement or any other agreement concerning the Project. Any provision which purports to arnend this prevision shall be without effect unless it contains a reference that the content of this condition is expressly amended for the purposes described in such amendment and is signed by the Engineer. 3. Changes: Client reserves the right by written change order or amendment to make changes in requirements, amount of work, or engineering time schedule adjustments, and Engineer and Client shall negotiate appropriate adjustments acceptable to both parties to accommodate any changes, if commercially possible. 4. SU n a �r� prof Services, Client may, at any time, by written order to Engineer (Suspension of Services Order) require Engineer to stop all, or any part, of the services required by this Agreement. Upon receipt of such an order, Engineer shall immediately comply with its terms and take all reasonable steps to minimize the costs associated with the services affected by such order. Client, however, shall pay all costs incurred by the suspension, including all costs necessary to maintain continuity and for the resumptions 1 of the services upon expiration of the Suspension of Services Order. Engineer will not be obligated to provide the same personnel employed prior to suspension, when the services are resumed, in the event that the period of suspension is greater than thirty (30) days. 5. Termination: This Agreement may be terminated by either party upon thirty (30) days written notice in the event of substantial failure by the other party to perform in accordance with the terms hereof through no fault of the terminating party. This Agreement may be terminated by Client, under the same terms, Menever Client shall determine that termination is in its best interests. Cost of termination,including salaries, overhead and fee, incurred by Engineer either before or after the termination date shall be reimbursed by Client. 6. Documents Delivered to Client: Drawings, specifications, reports,and any other Project Documents prepared by Engineer in connection with any or all of the services furnished hereunder shall be delivered to the Client for the use of the Client. Engineer shall have the right to retain originals of all Project Documents and drawings for its files. Furthermore, it is understood and agreed that the Project Documents such as, but not limited to reports, calculations, drawings, and specifications prepared for the Project, whether in hard copy or machine readable form, are instruments of professional service intended for one-time use in the construction of this Project. These Project Documents are and shall remain the property of the Engineer. The Client may retain copies, including copies stored on magnetic tape or disk, for information and reference in connection with the occupancy and use of the Project. When and if record drawings are to be provided by the Engineer,Client understands that information used in the preparation of record drawings is provided by others and Engineer is not responsible for accuracy, completeness, nor sufficiency of such information. Client also understands that the level of detail illustrated by record drawings will generally be the same as the level of detail illustrated by the design drawing used for project construction. If additional detail is requested by the Client to be included on the record drawings, then the Client understands and agrees that the Engineer will be due additional compensation for additional services. It is also understood and agreed that because of the possibility that information and data delivered in machine readable form may be altered,whether inadvertently or otherwise, the Engineer reserves the right to retain the original tapes/disks and to remove from copies provided to the Client all identification reflecting the involvement of the Engineer in their preparation. The Engineer also reserves the right to retain hard copy originals of all Project Documentation delivered to the Client in machine readable form, which originals shall be referred to and shall govern in the event of any inconsistency between the two. The Client understands that the automated conversion of information and data from the system and forma Used by the Engineer to an alternate system or format cannot be accomplished without the introduction of ine aclitudes, anomalies, and errors. In the event Project Documentation provided to the Client in machine readable form is so converted, the Client agrees to assume all risks associated therewith and, to the fullest 2 extent permitted by law, to hold harmless and indemnify the Engineer from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorneys fees, arising therefrom or in connection therewith. The Client recognizes that changes or modifications to the Engineer's instruments of professional service introduced by anyone other than the Engineer may result in adverse consequences which the Engineer can neither predict nor control. Therefore, and in consideration of the Engineer's agreement to deliver its instruments of professional service in machine readable form, the Client agrees, to the fullest extent permitted by law, to hold harmless and indemnify the Engineer from and against all claims, liabilities, losses, damages, and costs, including but not limited to attorneys fees, arising out of or in any way connected with the modification, misinterpretation, misuse,or reuse by others of the machine readable information and data provided by the Engineer under this Agreement. The foregoing indemnification applies, without limitation,to any use of the Project Documentation on other projects,for additions to this Project,or for completion of this Project by others, excepting only such use as may be authorized, in writing, by the Engineer. 7. Reuse of Documents: All Project Documents including but not limited to reports, opinions of probable costs,drawings and specifications furnished by Engineer pursuant to this Agreement are intended for use on the Project only. They cannot be used by Client or others on extensions of the Project or any other project. Any reuse, without specific written verification or adaptation by Engineer, shall be at Client's sole risk, and Client shall indemnify and hold harmless Engineer from all claims,damages, losses, and expenses including attorneys fees arising out of or resulting therefrom. The Engineer shall have the right to include representations of the design of the Project, including photographs of the exterior and interior, among the Engineer's promotional and professional materials.The Engineer's materials shall not include the Client's confidential and proprietary information if the Client has previously advised the Engineer in writing of the specific information considered by the Client to be confidential and proprietary. 8. Standard o,t Practice: The Engineer will strive to conduct services under this agreement in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions as of the date of this Agreement. 9. Compliance With Laws: The Engineer will strive to exercise usual and customary professional care in his/her efforts to comply with those laws, codes, ordinance and regulations which are in effect as of the date of this Agreement. With specific respect to prescribed requirements of the Americans with Disabilities Act of 1990 or certified state or local accessibility regulations(ADA),Client understands ADA is a civil rights legislation and that interpretation of ADA is a legal issue and not adesign is sup and, accordingly, retention of legal counsel (by Client) for purposes of interpretation is advisable. As such and with respect to ADA, Client agrees to waive any action against Engineer, and to indemnify and defend Engineer against any claim arising from Lngineer's alleged failure to rneet ADA reguir qrn nit prescribed. 3 Further to the law and code compliance, the Client understands that the Engineer will strive to provide designs in accordance with the prevailing Standards of Practice as previously set forth, but that the Engineer does not warrant that any reviewing agency having jurisdiction will not for its own purposes comment, request changes and/or additions to such designs. In the event such design requests are made by reviewing agency, but which do not exist in the form of a written regulation, ordinance or other similar document as published by the reviewing agency, then such design changes (at substantial variance from the intended design developed by the Engineer), if effected and incorporated into the project documents by the Engineer, shall be considered as Supplementary Task(s) to the Engineer's Scope of Service and compensated for accordingly. 10. Indemnification: Engineer shall indemnify and hold harmless Client up to the amount of this contract fee(for services)from loss or expense, including reasonable attorney's fees for claims for personal injury(including death)or property damage to the extent caused by the sole negligent act, error or omission of Engineer. Client shall indemnify and hold harmless Engineer under this Agreement, from loss or expense, including reasonable attorneys fees,for claims for personal injuries(including death)or property damage arising out of the sole negligent act,error omission of Client. In the event of joint or concurrent negligence of Engineer and Client, each shall bear that portion of the loss or expense that its share of the joint or concurrent negligence bears to the total negligence (including that of third parties),which caused the personal injury or property damage. Engineer shall not be liable for special, incidental or consequential damages, including, but not limited to loss of profits, revenue, use of capital, claims of customers, cost of purchased or replacement power,or for any other loss of any nature,whether based on contract,tort, negligence, strict liability or otherwise, by reasons of the services rendered under this Agreement. 11. Opinions of Probable Cost: Since Engineer has no control over the cost of labor, materials or equipment,or over the Contractor(s)method of determining process,or over competitive bidding or market conditions, his/her opinions of probable Project Construction Cost provided for herein are to be made on the basis of his/her experience and qualifications and represent his/her judgement as a design professional familiar with the construction industry, but Engineer cannot and does not guarantee that proposal, bids or the Construction Cost will not vary from opinions of probable construction cost prepared by him/her. If prior to the Bidding or Negotiating Phase, Client wishes greater accuracy as to the Construction Cost, the Client shall employ an independent cost estimator Consultant for the purpose of obtaining a second construction cost opinion independent from Engineer. 12. Covern nq Law &Dsput� I e miutions: This Agreement shall be goverined by arld construed in accordance with Articles previously set forth by(item 9 of)this Agreement, together with the laws of the State of Illinois. 4 Any claim, dispute or other matter in question arising out of or related to this Agreen'lent which can not be mutually resolved by the parties of this Agreement, shall be subject to mediation as a condition precedent to arbitration (if arbitration is agreed upon by the parties of this Agreement) or the institution of legal or equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the Engineer's services,the Engineer may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. The Client and Engineer shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American Arbitration Association currently in effect. Requests for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association.The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. The parties shall share the mediator's fee and any filing fees equally.The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. 13. Successors and Assigns: The terms of this Agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns: provided, however, that neither party shall assign this Agreement in whole or in part without the prior written approval of the other. 14. Waiver of Contract Sreach: The waiver of one party of any breach of this Agreement or the failure of one party to enforce at any time, or for any period of time, any of the provisions hereof, shall be limited to the particular instance, skull not operate or be deemed to waive any future breaches of this Agreement and shall not be construed to be a waiver of any provision, except for the particular instance. 15 ;r tfl,r ! r �erstaredi r�: w�a re r er�tw Th� s Agreement represents and incorporates the eWire understanding of the partles hereto, and each party acknowledges that there are no warranties, representations, covenants or understandings of any kind, matter or description whatsoever, made by either party to the other except as expressly set forth herein. Client and the Engineer hereby agree that any purchase orders, invoices, confirmations, acknowledgments or other similar documents executed or delivered with respect to the subject matter hereof that conflict with the terms of the Agreement shall be null, void and without effect to the extent they conflict with the terms of this Agreement. 16. Amendment: This Agreement shall not be subject to amendment unless another instrument is duly executed by duly authorised representatives of each of the parties and entitled "Amendment of Agreement". 5 17. Severabilitv o�f Invalid r vw i � : If any provision of the Agreement shall be held to contravene or to be invallid under the laws of any particular state, county or jurisdiction where used, such contravention shall not invalidate the entire Agreement,but it shall be construed as if not containing the particular provisions held to be invalid in the particular state, country or jurisdiction and the rights or obligations of the parties hereto shall be construed and enforced accordingly. 18. Force Maieure: Neither Client nor Engineer shall be liable for any fault or delay caused by any contingency beyond their control including but not limited to acts of God, wars, strikes,walkouts,fires, natural calamities,or demands or requirements of governmental agencies. 19. Subcontracts: Engineer may subcontract portions of the work, but each subcontractor must be approved by Client in writing. 20. Access and Permits: Client shall arrange for Engineer to enter upon public and private property and obtain all necessary approvals and permits required from all governmental authorities having jurisdiction over the Project. Client shall pay costs (including Engineer's employee salaries, overhead and fee) incident to any effort by Engineer toward assisting Client in such access, permits or approvals, if Engineer perform such services. 21. Desic nation of Authorized Representative- Each party (to this Agreement) shall designate one or more persons to act with authority in its behalf in respect to appropriate aspects of the Project. The persons designated shall review and respond promptly to all communications received from the other party. 22. Notices: Any notice or designation required to be given to either party hereto shall be in writing, and unless receipt of such notice is expressly required by the terms hereof shall be deemed to be effectively served when deposited in the mail with sufficient first class postage affixed, and addressed to the party to whom such notice is directed at such party's place of business or such other address as either party shall hereafter furnish to the other party by written notice as herein provided. 23. Limit of Liability: The Client and the Engineer have discussed the risks, rewards, and benefits of the project and the Engineer's total fee for services. In recognition of the relative risks and benefits of the Project to both the Client and the Engineer, the risks have been allocated such that the Client agrees that to the fullest extent permitted by law, the Engineer's total aggregate liability to the Client for any and all injuries, claims, costs, losses, expenses, damages of any nature whatsoever or claim expenses arising out of this Agreement from any cause or causes, including attorneys fees and costs,and expert witness fees and costs, shall not exceed the total Engineer's fee for professional engineering services rendered on this project as made part of this Agreement. Such causes included but are not limited to the Engineer's negligence, errors,omissions, strict liability or breach of contract. It is intended that this lirnitation apply to any and all liability or cause of action however alleged or arising, unless otherwise prohibited by law. 6 24. Client's Responsibilities: The Client agrees to provide full information regarding requirements for and about the Project, including a program which shall set forth the Client's objectives, schedule, constraints, criteria, special equipment, systems and site requirements. The Client agrees to furnish and pay for all legal, accounting and insurance counseling services as may be necessary at any time for the Project, including auditing services which the Client may require to verify the Contractor's Application for Payment or to ascertain how or for what purpose the Contractor has used the money paid by or on behalf of the Client. The Client agrees to require the Contractor, to the fullest extent permitted by law, to indemnify, hold harmless, and defend the Engineer, its consultants, and the employees and agents of any of them from and against any and all claims,suits,demands, liabilities, losses, damages, and costs ("Losses"), including but not limited to costs of defense, arising in whole or in part out of the negligence of the Contractor, its subcontractors,the officers, employees, agents, and subcontractors of any of them, or anyone for whose acts any of them may be liable, regardless of whether or not such Losses are caused in part by a party indemnified hereunder. Specifically excluded from the foregoing are Losses arising out of the preparation or approval of maps, drawings, opinions, reports, surveys, change orders, designs, or specifications, and the giving of or failure to give directions by the Engineer, its consultants, and the agents and employees of any of them, provided such giving or failure to give is the primary cause of Loss.The Client also agrees to require the Contractor to provide to the Engineer the required certificate of insurance. The Client further agrees to require the Contractor to name the Engineer, its agents and consultants on the Contractor's policy or policies of comprehensive or commercial general liability insurance. Such insurance shall include products and completed operations and contractual liability coverages, shall be primary and noncontributing with any insurance maintained by the Engineer or its agents and consultants, and shall provide that the Engineer be given thirty days, unqualified written notice prior to any cancellation thereof. In the event the foregoing requirements,or any of them, are not established by the Client and met by the Contractor, the Client agrees to indemnify and hold harmless the Engineer, its employees, agents, and consultants from and against any and all Losses which would have been indemnified and insured against by the Contractor, but were not. When Contract Documents prepared under the Scope of Services of this contract require insurance(s) to be provided, obtained and/or otherwise maintained by the Contractor, the Client agrees to be wholly responsible for setting forth any and all such insurance requirements. Furthermore, any document provided for Client review by the Engineer under this Contract.related to such insurance(s)shall be considered as sample insurance requirements and not the recommendation of the Engineer. Client agrees to have their own risk management department review any and all insurance requirements l' r adequacy and to determine specific types of insurance(s) require for the project, Client further agrees that decisions concerning types and amounts of insurance are 7 specific to the project and shall be the product of the Client. As such, any and all insurance requirements made part of Contract Documents prepared by the Engineer are not to be considered the Engineer's recommendation,and the Client shall make the final decision regarding insurance requirements. 25. Information Provided by Others: The Engineer shall indicate to the Client the information needed for rendering of the services of this Agreement. The Client shall provide to the Engineer such information as is available to the Client and the Client's consultants and contractors, and the Engineer shall be entitled to rely upon the accuracy and completeness thereof. The Client recognizes that it is impossible for the Engineer to assure the accuracy, completeness and sufficiency of such information, either because it is impossible to verify, or because of errors or omissions which may have occurred in assembling the information the Client is providing. Accordingly,the Client agrees,to the fullest extent permitted by law, to indemnify and hold the Engineer and the Engineer's subconsultants harmless from any claim, liability or cost(including reasonable attorneys' fees and cost of defense) for injury or loss arising or allegedly arising from errors, omissions or inaccuracies in documents or other information provided by the Client to the Engineer. 26. Payment: Client shall be invoiced once each month for work performed during the preceding period. Client agrees to pay each invoice within thirty(30)days of its receipt. The client further agrees to pay interest on all amounts invoiced and not paid or objected to for valid cause within said thirty(30)day period at the rate of eighteen (18)percent per annum (or the maximum interest rate permitted under applicable law, whichever is the lesser) until paid. Client further agrees to pay Engineer's cost of collection of all amounts due and unpaid after sixty (60) days, including court costs and reasonable attorneys fees, as well as costs attributed to suspension of services accordingly and as follows: Collection Costs. In the event legal action is necessary to enforce the payment provisions of this Agreement, the Engineer shall be entitled to collect from the Client any judgement or settlement sums due, reasonable attorneys'fees, court costs and expenses incurred by the Engineer in connection therewith and, in addition, the reasonable value of the Engineer's time and expenses spent in connection with such collection action, computed at the Engineer's prevailing fee schedule and expense policies. Suspension of Services. If the Client fails to make payments when due or otherwise is in breach of this Agreement, the Engineer may suspend performance of services upon five (5) calendar days' notice to the Client. The Engineer shall have no liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Client will reimburse Engineer for all associated costs as previously set forth in (Item 4 of) this Agreement. 27. When construction observation tasks are part of the service to be performed by the Engineer under this Agreement, the Client will include the following clause in the construction contract documents and Uent agrees not to modii or delete it: 8 Kotecki Waiver. Contractor(and any subcontractor into whose subcontract this clause is incorporated)agrees to assume the entire liability for all personal injury claims suffered by its own employees, including without limitation claims under the Illinois Structural Work Act, asserted by persons allegedly injured on the Project; waives any limitation of liability defense based upon the Worker's Compensation Act, court interpretations of said Act or otherwise; and to the fullest extent permitted by law, agrees to indemnify and hold harmless and defend Owner and Engineer and their agents, employees and consultants (the "Indemnitees") from and against all such loss, expense, damage or injury, including reasonable attorneys'fees,that the Indemnitees may sustain as a result of such claims, except to the extent that Illinois law prohibits indemnity for the Indemnitees' own negligence. 28. Job Site Safety/Suoervision & Construction Observation: The Engineer shall neither have control over or charge of, nor be responsible for,the construction means, methods, techniques, sequences of procedures, or for safety precautions and programs in connection with the Work since they are solely the Contractor's rights and responsibilities.The Client agrees that the Contractor shall supervise and direct the work efficiently with his/her best skill and attention; and that the Contractor shall be solely responsible for the means, methods, techniques, sequences and procedures of construction and safety at the job site. The Client agrees and warrants that this intent shall be carried out in the Client's contract with the Contractor.The Client further agrees that the Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work; and that the Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the subject site and all other persons who may be affected thereby.The Engineer shall have no authority to stop the work of the Contractor or the vvork of any subcontractor on the project. When construction observation services are included in the Scope of Services, the Engineer shall visit the site at intervals appropriate to the stage of the Contractor's operation, or as otherwise agreed to by the Client and the Engineer to: 1) become generally familiar with and to keep the Client informed about the progress and quality of the Work; 2) to strive to bring to the Client's attention defects and deficiencies in the Work and; 3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Engineer shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. If the Client desires more extensive project observation, the Client shall request that such services be provided by the Engineer as Additional and Supplemental Construction Observation Services in accordance with the terms of this Agreement. The Engineer shall not be responsible for any acts or omissions of the Contractor, subcontractor, any entity performing any portions of the Work, or any agents or employees of any of them. The Engineer does not guarantee the performance of the Contractor and shall not be responsible for the Contractor's failure to perform its Work in accordance with the Contract Documents or any applicable laws, codes, rules or regulations. 9 When municipal review services are included in the Scope of Services, the Engineer (acting on behalf of the municipality), when acting in good faith in the discharge of its duties, shall not thereby render itself liable personally and is, to the maximum extent permitted by law, relieved from all liability for any damage that may accrue to persons or property by reason of any act or omission in the discharge of its duties.Any suit brought against the Engineer which involve the acts or omissions performed by it in the enforcement of any provisions of the Client's rules, regulation and/or ordinance shall be defended by the Client until final termination of the proceedings. The Engineer shall be entitled to all defenses and municipal immunities that are, or would be, available to the Client. 29. Insurance and Indemnification: The Engineer and the Client understand and agree that the Client will contractually require the Contractor to defend and indemnify the Engineer and/or any subconsultants from any claims arising from the Work.The Engineer and the Client further understand and agree that the Client will contractually require the Contractor to procure commercial general liability insurance naming the Engineer as an additional named insured with respect to the work. The Contractor shall provide to the Client certificates of insurance evidencing that the contractually required insurance coverage has been procured. However,the Contractor's failure to provide the Client with the requisite certificates of insurance shall not constitute a waiver of this provision by the Engineer. The Client and Engineer waive all rights against each other and against the Contractor and consultants, agents and employees of each of them for damages to the extent covered by property insurance during construction.The Client and Engineer each shall require similar waivers from the Contractor,consultants, agents and persons or entities awarded separate contracts administered under the Client's owl forces. 30. Hazardous Materials/Pollutants: Unless otherwise provided by this Agreement, the Engineer and Engineer's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous raterials/pollutants in any forrn at the Project site, including but not liar°cited to mold/mildew, asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic/hazardous/pollutant type substances. Furthermore, Client understands that the presence of mold/mildew and the like are results of prolonged or repeated exposure to moisture and the lack of corrective action. Client also understands that corrective action is a operation, maintenance and repair activity for which the Engineer is not responsible. June 25, 20,03 PYRON°c + L i r,Gd'Csr b9.1w'; 4 ,.ei'uc 10 Board Agenda Item Submittal xII-E Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Ordinance No.2003- An Ordinance for the Levy and Collection of Taxes for the Fiscal Year Commencing on he 1 st Day of May,2003 and Ending on the 30th Day of April,2004 Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 11/21/2003 12/01/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Please find the Village's Property Tax Levy Ordinance for calendar, 2003 for consideration by the President and Board of Trustees. The proposed levy will be extended against all assessed and equalized real property valuation as of year-end 2003 for collection in calendar 2004. Total property taxes levied at this time are $10,385,583.00 and compares to the 2002 levy of $9,314,958.00 in the process of final collection in both Cook and Lake Counties. These values presented are prior to the consideration of abatements adopted either in 2002 or contemplated for 2003. The levy-to-levy change is$1,070,625.00 or 11.49%from 2002 at this initial stage of the tax process. The estimated tax base that this levy will be extended against is estimated to be $1,348,936,247, and compares to a final 2001 valuation for tax extension purposes of$1,319,372,268, an increase of$29,563,979 or 2.24%. Tax base methodology is noted as part of the supporting detail of this Ordinance. The tax base for 2002 increased by 8.44%, attributable to moderate new construction in the Lake County portion of the Village combined with the effect of an increased equalization multiplier in Wheeling Township/Cook County. Individually, Lake County valuation increased by 8.49%,with Cook County valuation increasing by 8.25%. Valuation estimations continue in a conservative manner in that significant incremental addition to the tax base as has occurred in the past cannot be anticipated into the future as build-out of the Village continues. Exclusive of reassessment, growth in valuation from year-to-year has generally fallen to levels at or below 10% since tax year 1992 although the dollar changes remain significant. Overall tax base growth of less than 3% has not been experienced since 1983 although that value was approximated as late as tax year 2000. The proposed levy will be extended in both Cook and Lake County based on the percentage values obtained from the ongoing property tax reapportionment study performed by the Illinois Department of Revenue. The 2002 allocations were 23.82% for Cook County and 76.18% for Lake. This compares to 23.93% and 76.07%, respectively for tax year,2001.Based on these allocations as certified by the Department,and assumed approximate for 2003, the gross tax levy extended per $100.00 of assessed and equalized valuation would equal $.7699, which compares to an initial tax levy rate of$.7495 for 2002. Again,these are estimated gross dollar levies and rates prior to any abatement or collection adjustments as well as final determination in the level of assessed valuation. Any increase in assessed and equalized valuation over and above the estimate used in developing this levy will have the positive effect of lowering the final extension rates. Each individual levy will also be subject to abatement consideration as fund balance,reserves or alternative funding sources are analyzed and become measurable later this calendar year. Lastly, due to the fact that the levy for 2002 taxes within Lake County was under-extended (2003 collection), a collection adjustment will be necessary in 2004, slightly increasing the final extension rate for that portion of the Village. The percentage of tax apportionment as detenmined by the Illinois Department of Revenue further shifted burden from Cook to Lake. In 2001, as noted above, the Department determined that 76.07%of that year's levy be extended in Lake County; that percentage increased to 76.18% for 2002. This factor has lead to a minor under-extension of taxes in an amount equal to $9,282.37, which will be recovered as a charge to this levy's final collection burden for Lake County. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files levyord.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R.Balling FROM: William H.Brimm DATE: November 20,2003 SUBJECT: Property Tax Levy Ordinance Calendar,2003 Attached,please find the Village's Property Tax Levy Ordinance for calendar,2003 for consideration by the President and Board of Trustees. The proposed levy will be extended against all assessed and equalized real property valuation as of year- end 2003 for collection in calendar 2004. Total property taxes levied at this time are$10,385,583.00 and compares to the 2002 levy of$9,314,958.00 in the process of final collection in both Cook and Lake Counties. These values presented are prior to the consideration of abatements adopted either in 2002 or contemplated for 2003. The levy-to-levy change is $1,070,625.00 or 11.49%from 2002 at this initial stage of the tax process. The estimated tax base that this levy will be extended against is estimated to be$1,348,936,247,and compares to a final 2001 valuation for tax extension purposes of$1,319,372,268,an increase of$29,563,979 or 2.24%.Tax base methodology is noted as part of the supporting detail of this Ordinance. The tax base for 2002 increased by 8.44%, attributable to moderate new construction in the Lake County portion of the Village combined with the effect of an increased equalization multiplier in Wheeling Township/Cook County.Individually,Lake County valuation increased by 8.49%,with Cook County valuation increasing by 8.25%. Valuation estimations continue in a conservative manner in that significant incremental addition to the tax base as has occurred in the past cannot be anticipated into the future as build-out of the Village continues. Exclusive of reassessment, growth in valuation from year-to-year has generally fallen to levels at or below 10%since tax year 1992 although the dollar changes remain significant. Overall tax base growth of less than 3%has not been experienced since 1983 although that value was approximated as late as tax year 2000. The proposed levy will be extended in both Cook and Lake County based on the percentage values obtained from the ongoing property tax reapportionment study performed by the Illinois Department of Revenue. The 2002 allocations were 23.82%for Cook County and 76.18%for Lake. This compares to 23.93%and 76.07%,respectively for tax year,2001. Based on these allocations as certified by the Department,and assumed approximate for 2003,the gross tax levy extended per$100.00 of assessed and equalized valuation would equal$.7699,which compares to an initial tax levy rate of$.7495 for 2002.Again,these are estimated gross dollar levies and rates prior to any abatement or collection adjustments as well as final determination in the level of assessed valuation. Any increase in assessed and equalized valuation over and above the estimate used in developing this levy will have the positive effect of lowering the final extension rates. Each individual levy will also be subject to abatement consideration as fund balance,reserves or alternative funding sources are analyzed and become measurable later this calendar year. Lastly,due to the fact that the levy for 2002 taxes within Lake County was under-extended(2003 collection),a collection adjustment will be necessary in 2004, slightly increasing the final extension rate for that portion of the Village. The percentage of tax apportionment as determined by the Illinois Department of Revenue further shifted burden from Cook to Lake. In 2001,as noted above,the Department determined that 76.07%of that year's levy be extended in Lake County;that percentage increased to 76.18%for 2002. This factor has lead to a minor under-extension of taxes in an amount equal to $9,282.37,which will be recovered as a charge to this levy's final collection burden for Lake County. Valuation Determination:A conservative base of real property valuation upon which a final levy will be extended is important to the levy process. A best effort must be made to analyze current trends in changes in the tax base in order to calculate an estimated tax base at a level that does not cause the extension and collection of taxes at rates over the base non- Home-Rule limitations. Home-Rule permits an extension based on final dollars requested rather than on a maximum rate. The methodology used for both Cook and Lake Counties for 2003 is as follows: Cook County:The tax base valuation for Cook County for 2003 is estimated to be$280,000,000 versus a final 2002 base of$281,570,586,a decrease$570,086 or.56%. The year-to-year change is based on limited new construction valuation added to the final 2002 base,along with ongoing property improvements that lead to increased valuation. Further,one additional observation leads to a belief that valuation should decline. For 2002,the equalization multiplier increased a significant 6.89%from the prior year,which in and of itself,provided nearly all of the tax base growth. Experience has shown that moderation generally occurs after such an increase relative to overall tax base valuation. Lake County:For Lake County,the estimate is$1,068,936,247 for 2003 versus$1,037,802,182 in 2002,an increase of $31,134,065 or 3.00%. All partial assessments for 2002 will become fully assessed in calendar, 2003, which adds incremental real valuation based on existing properties. A review of real estate transfer transactions notes that new construction becoming part of the tax roll has declined rapidly due to build-out and therefore fewer residential permits drawn.In addition to the change to full assessment,Vernon Township continually revalues properties in an attempt to mitigate large increases that result from the quadrennial reassessment process. The final valuation from 2001 to 2002 increased from$956,566,371,or 8.49%,the highest percentage increase since 1996 and exceeded the trailing 10-year annual compound growth rate as well. While growth rates are moderating due to economic and build-out constraints,it is anticipated that these values may be exceeded when the final valuation is released in mid-2004,if past trends are any indication. Lower percentage and real dollar increases are anticipated for the future as growth opportunities diminish through build-out. Working papers are attached that detail the changes noted in the narrative for 2003. Also,a table of final valuations by county and total since calendar 1968 is also attached. The methodology is consistent with prior year calculations,except for very minor data collection refinements. The final values are considered conservative but nevertheless important since Village tax rates are free from the non-Home Rule constraints and could be set at unlimited levels that could take advantage of every dollar of anticipated tax base growth. The Property Tag Levies:In calculating the specific request for the combined General Corporate Tax Levy,the following individual tax categories are considered: Corporate Crossing Guard Street Lighting E.S.D.A. Ambulance Service Police Protection Street and Bridge Fire Protection The amount requested for 2003 is based on maintaining levy ceilings that do not exceed rates imposed on non-Home-Rule agencies for the specific levies as well as continuing to utilize the growth values of the Long Range Fiscal Plan for the Fund as the base adjustment for this year's levy. That Plan,which utilizes methodology incorporating per-capita expenditures, population growth,and inflationary trends,provides a guideline for Fund expenditure growth. Additionally,a factor has been incorporated into the Plan to account for employment and benefit costs that follow a trend better validated by the Employment Cost Index(ECI). Together,measures employing both ECI and inflation based growth are combined and weighed for a recommended growth factor. These growth values apply to the levies necessary to fund a portion of the Fund's expenditure base. Any deviation from the growth values of the Plan would be due to a stated budgetary or policy consideration that would warrant such a deviation. The current growth profile for FY 2004-2005,at this time,is 5.29%,and this value was used to calculate the individual Corporate levies. Final 2002 taxes as extended were utilized as the base upon which growth was established for the 2002 levy. A copy of the forecasting plan,which includes final budgetary values since FY 1987-1988,which is the basis for the tax levy determination,is attached. The combined Corporate Tax Levy requested for extension totals$5,475,850,for the above individual categories. This compares to the 2002 gross levy request of$5,192,625 and final extension of$5,201,287,an increase of$283,225/5.45% and$274,563/5.29%,respectively. Pension Levies:As in prior years,three pension or Special Purpose levies will be extended as required by the Illinois Pension Code. The are for: 1. Illinois Municipal Retirement Fund 2. Police Pension Fund 3. Fire Pension Fund The DARF levy was developed based on salary projections for calendar,2004 for all participating(IMRF/FICA)employees other than those employed in Water/Sewer and Golf Course operating departments,along with projected salaries of non- participating(FICA only)employees. Projected salaries of Water/Sewer and Golf Course employees are deducted from the gross salary and wage projections because pension obligations are accounted for within those Funds as operational expenses rather than as part of the extension of a tax levy. The calendar,2004 rate for payroll deductions for the employer share totals 16.75%of qualifying salary,an increase from the 2003 rate of 13.99%. Salary expansion is modest,based on prior trending and adjusted for anticipated hiring trends. Any final funding deficiency will be made up with interest income and Corporate Fund operating transfers as authorized under current Corporate Fund Balance policy rather than through an increase over and above the levy proposal. It is also necessary to levy for Medicare obligations for certain sworn police and firefighter/paramedics.That rate is 1.45%of salary. This level of employer funding for IMRF provided benefits in unprecedented both in terms of annual increase and level of contribution. While salary growth has remained moderate,and overall is less than what the actuary applies to historic long term trend,what has impacted employer obligations has been investment performance. The IMRF as an entity has been sharing investment performance over the past three years in a series of meetings and correspondence with members. Not only have fixed investment yields remained at historic lows but equity investing,as investments have been marked to market, led to unrealized losses in the portfolio. By statute,a minimum investment return must be earned;if not,the employer must make up that difference. The overall funding approach employed by the IMRF is based on multi-year trending and on the reciprocal,will require a multi-year solution. Members have been advised to expect increasing employer contribution rates over the next few years in order to address investment performance and to recover toward a sustainable trend in meeting employer liabilities. The Police Pension Fund levy has been calculated by Hewitt Associates based on an actuarial review of the Fund and its membership as of April 30,2002. The Annual Report of Condition for the Fund has been completed and is part of this packet and was presented to the President and Board of Trustees as of August 1,2003 with some estimates calculated for calendar 2004.The presentation of the Report is a requirement of the Pension Code and must precede the adoption of an annual tax levy. Likewise,the Fire Pension Fund levy has been calculated by Hewitt Associates as of April 30,2002,following the same criterion employed for the Police Pension Fund. The Annual Report of Condition for the Fund was also completed and is also part of this packet,as presented to the President and Board of Trustees as of August 1,2003 with some estimates calculated for calendar 2004. As with the Police Pension Fund,presentation of the Report is a requirement within the Pension Code and must precede the adoption of the tax levy. As part of their pension oversight activities,the Illinois Department of Insurance provides a recommended levy for local fire and police pension funds.However,the Village can utilize an independent actuarial review of the fimd(s)for purposes of establishing a levy. Past practice continues to indicate that the independent levy recommendation will provide tax savings for the Village compared to IDOT recommendations while meeting the objectives of the Illinois Pension Code. While the Hewitt recommendations have been the basis for the levy proposal,the Village has not received any valuations prepared by the Illinois Department of Insurance for the year ended April 30,2002 as of this date. Excerpts from the Hewitt reporting is attached as an exhibit to the levy development materials. The full reports have been delivered to the pension boards and are available for review if desired. The levies requested for the three pension programs total$2,996,561 versus$2,579,351 levied and$2,580,759 extended in 2003(for tax year 2002),an increase of 16.17%and 16.11%,respectively. Debt Service Levies:The debt levies to be considered are for the following issues and purposes: Corporate Purpose Bonds-Series 2001-A and 2001-B-Funding for the facilities development program at the Arboretum Golf Course;to refund the Village's Series 1992,1994 and 1995 Corporate Purpose Bonds(Partial). Corporate Purpose Bonds-Series 2002-A and 2002-B-Advance Refunding of Series 1993-A Corporate Purpose Bonds;to fund facilities development activities at the Arboretum Golf Course. Corporate Purpose Bonds-Series 2003,to fund infrastructure commitments for street and highway design and construction. The total amount levied is $1,913,172 versus $1,542,982 for the 2002 levy, an increase of$370,190 or 23.99%. Abatements adopted for credit against the 2002 debt service levies totaled$846,443,or 54.86%of that period's debt service needs.It is anticipated that abatements will be presented for consideration after additional analysis of all levies is undertaken prior to December 31,2003. Consideration will be based on an analysis of debt service fund balance,operating reserves, transfers from operations,and alternative funding sources,especially from water and sewer as well as golf rates and fees. Tax Abatements:Any property tax levy can be reduced up to 100%of the original request prior to the final extension of taxes. As stated,complete and/or partial abatements will be presented for certain of the debt service levies and possibly for pension levies. A comprehensive property tax abatement ordinance will be presented to the President and Board of Trustees prior to December 31,2003. An analysis of tax abatements against the final tax levy from tax year 1980 is attached for informational purposes comparing levy as adopted,abatements approved,percentage of levy,and value per$100 A.E.V. Truth-le-Taxation:The Act establishing Truth-in-Taxation requires that notice and a hearing be conducted if the proposed tax levies for Corporate and Special Purpose Tax Levies exceed the prior year's like extension by 5%or more. The Act further requires that a determination be made if the proposed levies for Corporate and Special Purposes are anticipated to exceed the prior year's like levy extensions by 5%. That determination was made and entered into the public record on Monday,November 3,2003. The hearing is scheduled for Monday,December 1,2003 with adoption of the Ordinance scheduled that evening. As for the primary obligations under Truth In Taxation,the proposed levies for Corporate and Special Purpose levies total $8,472,411 compared to the final 2002 extension of$7,782,046,an increase of 8.87%. Information regarding Truth-in- Taxation is attached. The Corporate Authorities within the parameters of the Act have made the levy determination. Cam:The 2003 Property Tax Levy as proposed does not contemplate any new taxes or levies. Methodology used within the modified approach to the Long Range Fiscal Plan was used as the basis for expansion of certain of the Corporate Purpose tax levy requests rather than being totally a function of growth in the overall tax base. The final levy as adopted will be carefully analy2ed for abatement opportunities,several of which will be processed before calendar year-end. In that abatements can be filed nearly to the time of final tax extension,the review process can be extended into the overall budgetary process in order to determine if excess finds exist to reduce the final local tax burden. As a final note,in Section 12 of the Ordinance,reference is made to the tax levy requirements for the debt service needs for Special Service Areas#1,2 and 3. The levies required to support the principal and interest due on the limited general obligation bonds issued for infrastructure development in the special service areas total$1,800,870. This is a limited general obligation tax that is extended only within the defined area of the approved special service areas. William H.Brimm ORDINANCE NO.2003- AN ORDINANCE FOR THE LEVY AND COLLECTION OF TAXES FOR THE FISCAL YEAR COMMENCING ON THE 1ST DAY OF MAY,2003 AND ENDING ON THE 30TH DAY OF APRIL,2004 BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK AND LAKE,ILLINOIS,A HOME-RULE COMMUNITY: SECTION 1.There is hereby levied upon all the taxable property within the corporate limits of said Village of Buffalo Grove,Counties of Cook and Lake,State of Illinois,the total sum of Ten Million Three Hundred Eighty-Five Thousand Five Hundred Eighty-Three Dollars($10,385,583.00)for the following specific purposes and for the fiscal year commending May 1,2003 and ending April 30,2004. SECTION 2.General Corporate.Tax.A tax is hereby imposed for the General Corporate purposes in this Village in the amount of Five Million Four Hundred Seventy-Five Thousand Eight Hundred Fifty Dollars($5,475,850.00)spread equally over the value,as assessed and equalized by the Department of Revenue of all the taxable property within the corporate limits therein. SECTION 3.Illinois Municipal Retirement Fund Tax. A further tax is hereby imposed for the purpose of Village retirement in this Village in the amount of One Million Forty-Six Thousand Six Hundred Ninety-Five Dollars($1,046,695.00)spread equally over the value, as assessed and equalized by the Department of Revenue of all taxable property therein, all in accordance with the provisions of Chapter 40,Section 5/7-171 of the Illinois Pension Code. SECTION 4.Police Pension Fund.A further tax is hereby imposed for the purpose of continuing to provide a Police Pension Fund in this Village in the amount of Nine Hundred Eighty-Four Thousand Four Hundred Eighty-Two Dollars ($984,482.00)spread equally over the value,as assessed and equalized by the Department of Revenue of all the taxable property therein all in accordance with the provision of Chapter 40,Section 5/3-125 of the Illinois Pension Code. SECTION 5. Firefighter's Pension Fund. A further tax is hereby imposed for the purpose of continuing to provide a Firemen's Pension Fund in this Village in the amount of Nine Hundred Sixty-Five Thousand Three Hundred Eighty-Four Dollars($965,384.00)spread equally over the value,as assessed and equalized by the Department of Revenue of all the taxable property therein,all in accordance with the provisions of Chapter 40,Section 5/4-118 of the Illinois Pension Code. SECTION 6. Corporate Purpose General Obligation Bonds-Series 1995-A. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of Zeros($0.00) spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.95-32. SECTION 7. Corporate Purpose General Obligation Bonds-Series 2001-A. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of Two Hundred Thirty-Five Thousand Eight Hundred Forty-Two Dollars and Fifty Cents($235,842.50) spread equally over the value, assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65, Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2001-008. SECTION 8. Corporate Purpose General Obligation Bonds-Series 2001-B. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of Five Hundred Seventy-Five Thousand Six Hundred Five Dollars($575,605.00)spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65,Section 5/8-4-25 ofthe Illinois Municipal Code and by adoption of Ordinance No.2001-009. SECTION 9. Corporate Purpose General Obligation Bonds-Series 2002-A. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of Six Hundred Seventy-Four Thousand Four Hundred Dollars($674,400.00)spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2002-006. SECTION 10. Corporate Purpose General Obligation Bonds-Series 2002-B. A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of One Hundred Forty-Seven Thousand Six Hundred Fifteen Dollars($147,615.00)spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2002-011. SECTION 11.CQp�e,purpose General Oblation Bonds-Series 2003.A further tax is hereby imposed for the retirement of Corporate Purpose General Obligation Bonds,bond principal and interest,in the amount of Two Hundred Seventy-Nine Thousand Seven Hundred Nine Dollars and Fifty Cents($279,709.50)spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property therein,all in accordance with Chapter 65,Section 5/8-4-25 of the Illinois Municipal Code and by adoption of Ordinance No.2003-023. SECTION 12.A further tax is hereby levied for the retirement of principal and interest on Special Service Area General Obligation Bonds, in the amount of One Million Eight Hundred Eight Thousand Eight Hundred Seventy Dollars (S 1,800,870.00)spread equally over the value,assessed and equalized by the Department of Revenue of all taxable property only within Village of Buffalo Grove Special Service Areas No. 1,2,and No.3 all in accordance with Chapter 35,Section 235/4 of the Illinois Revenue Code and by adoption of Ordinance Nos.97-24,No.94-10,and No.93-78,respectively. LEVIED FUNDS General Corporate $ 5,475,850.00 Illinois Municipal Retirement Fund 1,046,695.00 Police Pension Fund 994,482.00 Firefighter's Pension Fund 965,384.00 Facilities Development Debt Service-Series 1995 0.00 Facilities Development Debt Service-Series 2001-A 235,842.50 Facilities Development Debt Service-Series 2001-B 575,605.00 Facilities Development Debt Service-Series 2002-A 674,400.00 Facilities Development Debt Service-Series 2002-B 147,615.00 Facilities Development Debt Service-Series 2003 g79,709.50 Sub-Total-Village Direct Tax Levies $10,385,583.00 Special Service Areas#1,2 and 3 1,800,870.00 Grand Total-Tax Levy $12,186,453.00 SECTION 13. The Village Clerk is hereby authorized to file a copy of this Ordinance, duly certified, along with any statutory representations or certifications,with the County Clerk of Cook County,Illinois,and the County Clerk of Lake County,Illinois,within the time limit prescribed by law. SECTION 14.If any item or portion of this Ordinance is for any reason held invalid,such decision shall not affect the validity of the remaining portion of such item or the remaining portion of this Ordinance. SECTION 15.Detailed Appropriations by line item for the fiscal year commencing on the 1 st day of May 2003 and ending on the 30th day of April 2004,along with corresponding levy by Fund are attached as Exhibit"A"to this Ordinance. SECTION 16.That this Ordinance shall be in full force and effect from and after its passage and approval and recording, as prescribed by law. This Ordinance shall not be codified. AYES: NAYES: ABSENT: PASSED this day of ,2003. APPROVED this day of ,2003. Village President ATTEST: Village Clerk Board Agenda Item Submittal xIII-A Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Award of Bid for 2003 Sanitary and Storm Sewer Contractual Repair Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 11/20/2003 12/01/2003 0 Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $76,600 Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. In accordance with the recommendation in the attached 11/14/03 Bid Analysis prepared by Stanley Consultants,Inc. for the 2003 Sanitary and Storm Sewer Contractual Repair Project,I recommend that the bid be awarded to Dominic Fiordirosa Construction Company,the lowest responsive, responsible bidder. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 12013agenda.pdf Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: MEMO Chicago, IL TO: Mr.Gregory Boysen,P.E. DATE: November 14,2003 Director of Public Works 51 Raupp Blvd. Buffalo Grove,IL 60089-2198 FROM: Melissa Kehoe,P.E. Stanley Consultants,Inc. 8501 W.Higgins,Suite 730 Chicago,IL 60631 SUBJECT: Village of Buffalo Grove 2003 Sewer Rehabilitation Bid Analysis Project consists of the replacement of sanitary and stormwater sections of sewer at various locations throughout the Village. The project was advertised on October 20,2003 and bids opened on November 6,2003 at Buffalo Grove Village Hall. There were a total of eight bidders and their bids are presented in the attached bid tab. We have reviewed all bids and believe them to be appropriate for a project of this size and scope. We recommend award to Dominic Fiordirosa Construction Company,the lowest responsive,responsible bidder. SCS022 ;oN � In -imp oo oz in c) m m < mA= n Oym m-0 Om rnnOn -nz n< < n Z mz a ma W< N = 5 Orz m� O Onm m O to z O m ° mMZ ch z z o mo z < �g z m W m z N N O O O m CD W N N y -�( T T T D T y Im v' to m mm ,,,G� al m N« 8 c a t pN N App V Hp p40CD W H Hp pH� Hp 3 8 O iV4 O O N N D V Gp- O O « H M V C O = o S L 8 • 8 8 8 8 S S 8 S 8 8 �� oay h_ o ' pp « H_ « n 8 S 8 8 8 8 8 18 IS 8 8 N ? « N 7 « H Lyl _ LA p pp pp « «p M D 8 O O tNJI O CT O N p Cf V) 8 8 8 8 S S 8 8 Rn 84011 OD Np 8O ppN GpI •f«ppJ m8 b. (N7� L N W 10 - V O p O O Op O O Np O N p O . . � S O S 8 S S 8 8 O 8 H nw � T� « « S8 sgoSto8 3 ? � 8 gsg 8sss s s RICO 400 N O m o m m a .96 N u c«n U W 8 Ch CD A. w8 8nm S 8 8 8 8 8 8 8 8 8 8 � � r a w rn m < «,1 N w a (1� S Qs. S O O pO oO pO pO pO pN pO `� « H m �Opp pA 8W �0pff1 {G�7 41 N f71 47 CT + X m O 8 0 0 0 .O 2 9 8 S $ 8 8 8 8 $ 19 19 8 8 o mm 8 � « « « H « N8D i�p01 (Hp7 H « 8 r 1p tr�Dco 8 pC pO pO pN pO pO pO pO pN- p8 C 7C m m H 4A < 4 H H H H (A N H « H « a . - � •tppJ� �pD �pO v Gpa opt Cppn W VV �j: � _ 8 S $ 8 8 $ $ 8 $ S S m ? y � m �+ °: N nz w m Qf m -a x Om morn O0n T � n << n n z � mD �. O -4 Im 0 Dn n T1 '0 _ nm My m .c C n 1 T � � �. mm< z 0 rzm m m On o 1 m D z z -1 w z m rm- z °' y n -a O 0 m o m, r z < c_ < G) CD m m Q `a 'i N N O O p y y T T T r r c0+ y T • D E r o co {p S H moo d T pA� AWN H « 'A « ,a 7n NY F0 •[WJf •tWd .. �1 S 8 8 8Ln8 Lll 40, «{.�11 C71 i N m W O 04 N- W H 8 1� G11 O) + N NLn pp •ip071 pN pO NVN ONNJ N V •ipv71 CA « H H « H p pp 8 d e N 8 O O N ��p •p pa « c f�1 - O O O O W - $ $ 8 8 8 $ 8 8 $ � w � M H 8 W A « « A H « ly 55�� 55,�� Q « 5«� C rn � 25 25 •vNi o $ � 25 � 25 � n� 8 S 8 $ 8 8 8 8 8 S S M H « M « A r a . H H « . H H H rn o �o' 44 o 8 8 8 S 8 88 8 S 8 8 _ s VIU AGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove,IL 60089.2100 Phone 847-4%2500 Fax 847.459-M To: President and Board of Trustees From: Jane Olson Subject: Bid Opening—2003 Sewer Rehabilitation Date: November 6,2003 On November 6,2003 at the Village of Buffalo Grove Village Hall,50 Raupp Boulevard,the bid opening was held reference the above stated bid. The following were in attendance: Edward M.Ismail,Elmwood Enterprises;Darlene Grigras,Kovilic Construction;Melissa Kehoe,Stanley Consultants,Inc.; Greg Boysen,Public Works;and Jane Olson,Deputy Village Clerk. BIDDER BID BID BOND Kovilic Construction $97,685 Yes P.O.Box 939 3721 N Carnation Franklin Park, IL. 60131 Elmwood Enterprises $194,500 Yes 27992 W Rt.120#54 Lake Moor,IL. 60051 George W Kennedy Const. CO. $100,715 Yes P.O.Box 8759 Waukegan,IL. 60079 Thelen Sand&Grand $98,047.50 Yes 28955 W Rt. 173 Antiock,IL. 60002 Glenbrook Excavating&Concrete $79,125 Yes 20389 Weilance Road PraireView,IL. 60069 John Neri Construction $108,950 Yes 770 Factory Rd. Addison,IL.60101 Lenny Goffman Excavating $80,490 Yes 3636 Lake Ave Wilmette,IL 60091 DFCC,Inc. $75,600 Yes 1090 Rock Road Ln. Unit#5 East Dundee,11. 60118 The bids will be reviewed and a recommendation will be forthcoming. Mane Olson id WIN a glv"�s1A 0 Bme V"V W�uflal° „ � ,02 e CERTIFICATE OF PUBLICATION MseweiPaddock Publications, Inc. of gdim V W v IMw in TM Villa"of " Dail Herald ems. Daily Y r will fJf►oWM+N aM'AM 11wf f0►°II WYrk to 60' °Ifl.°oAf lO s �M�"fI1nM4 a .d..n wIM m.in organized and existingunder and b virtue of the laws of the State of Illinois, mfO ' � •vma..arsunao&° on°are.w�.. g Y M m „°,°°;; y;N EREBY CERTIFY that it is the publi her of the DAILY HERALD. , ' ,° DAILY HERALD is a secular newspaper and has been circulated daily in the 25-116d "« I bf Algonquin, Arlington Heights,Barrington,Barrington Hills,Bartlett,Batavia, ve, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, a' •�a Mnoti0•g" Elburn, Elgin, Elk Grove Village, Fox River Grove, Geneva, Gilberts, Now �The " "" ,,,. " „ Gurnee,Ham shire,Hainesville, Hanover Park, Hawthorn Woods, Hoffman Estates � 1�; • •�• °f"d . 6;;;, Island Lake, Kildeer, Lake Barrington, Lake in the Hills, Lake Zurich, � Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, n1a''�'70°° _'_""'"o_. eadows,Schaumburg, Sleepy Hollow,South Barrington,St. Charles, Streamwood, Tower Lakes, Vernon Hills, Wauconda, Wheeling, North Barrington, West Dundee County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in IM Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published October 24, 2003 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Auth Agent Control# T3156163 Board Agenda Item Submittal xIv A Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: FY 2004 Golf Budget Presentation Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 11/25/2003 12/01/2003 0 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The FY 2004 Golf Budgets are submitted for review and comment. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal xIV B Requested By: Scott D Anderson Entered By: Scott D Anderson Agenda Item Title: FY 2004-2005 Through 2008-2009 Capital Improvement Plan Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: ❑ Consent Agenda 11/25/2003 12/01/2003 Regular Agenda Finance&GS ❑ None Does this item Does this item include Specify Other: Will AV equipment be relate to another additional reference ❑ Hardcopy Distribution required to present item on the info separate from the this item to the agenda? Board packet? El Trustee Lounge El Clerk's Clerk's Office ❑ Other ❑ Yes 0No 0 Yes ❑ No ❑ Yes 0No Exhibits can be accessed in: Item Description Will this action involve an expenditure in ❑ Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This document contains all projects identified as part of the update of the Village's Capital Improvement Plan for the five-year period beginning May 1, 2004 and ending April 30, 2009. Pending Village Board approval, those projects identified for FY 2004-2005 will be incorporated into the upcoming annual operating budget. The Capital Improvement Plan is intended to be a decision-making tool for both staff and the Village Board to weigh the operational need for capital requests against the ability of the Village to finance those projects. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: PARKING LOT CONSTRUCTION, RECONSTRUCTION, REPAIRS & MAINTENANCE 1 December 2003 VILLAGE BOARD REPORT PURPOSE The purpose of this report is to provide the Village Board with information so they may consider modifications to the Village's requirements regarding permitting for If parking lots reconstruction, repairs and maintenance. Village of Buffalo Grove regulations. Chapter 17.36 of the Village's Municipal Code, Driveways and Off-Street Parking and Loading Facilities, indicates the following, in part: Any re-striping, reconstruction, expansion or modification of an existing parking lot or construction of a new parking lot shall require a permit from the Village's Department of Building and Zoning. Application for said permit shall include a site plan drawn at a scale of one inch equals fifty feet or larger, delineating the size and location of all parking spaces, driveways, sidewalks and curb ramps for accessibility in compliance with this Title. Said site plan shall comply with the Illinois Accessibility Code concerning parking spaces and accessibility for persons with disabilities. Said site plan requirement may be met by the approved Preliminary Plan or other plan of record approved by the Village for a property if the proposed improvements do not require modifications of parking stalls or other changes to the approved plan. Chapter 17.36.020 A.2. The Village's regulations do not include the following regarding reconstruction or maintenance of parking lots: a) Pavement marking layout; with the exception of issues which include, but are not limited to, parking dimensions, handicap parking spaces, and fire lanes. b) Pavement strength c) Curbs d) Drainage/ inlet regulations e) Landscape medians and buffers f) Parking lot lighting g) Fire lanes. Determined by the Fire Department, then an Ordinance approving specific locations is made through the Village Manager's Office to the Village Board for consideration. h) Detention COMMITTEE RECOMMENDATION In September 2003, Trustee DeAnn Glover, Trustee Steve Trilling, Public Works Director Greg Boysen, and Assistant Village Manager Ghida Neukirch met to establish a proposal to bring forth to the Village Board. It was discussed that property owners would be less likely to pursue improvements to their parking lot if the Village's regulations were costly to the owner, the review process was lengthy based on their standards, and overall the Village's regulations exceeded their expectations. The following plan is recommended to support and encourage parking lot reconstruction if warranted, yet provide the Village with the ability to review and comment on the most desired aspects of parking lot standards. The existing regulations would continue to be effective; the following would be added: 1) If one-third (1/3) or more of the subject area is planned for reconstruction, then the property owner shall be required to apply for a permit through the Building & Zoning Department. The Department would work with the Village Engineer, Village Forester, and other appropriate staff to conduct the plan review. 2) The plan review process would include all issues as currently regulated by the Village's Municipal Code, plus the review of the following in order to meet the standards of new construction within the Development Ordinance: a) Landscaping b) Lighting c) Curb d) Detention e) Emergency access 3) A definition of"reconstruction" would be included within the Zoning Ordinance. Reconstruction would not apply to seal coating, cold patch, or other similar methods; the act would be affected by stripping and grinding material to form the new pavement. RESEARCH Based on the results of a Northwest Municipal Conference survey on this subject, the following was identified: • 100% (15 of 15) municipal representatives indicated that they require a permit to be issued for the reconstruction of an existing parking lot'. • Eight (8) of 14 municipal representatives indicated that they require a permit for maintenance of parking lots. TIMELINE A report and recommendation will be provided to the Village Board at the meeting on December 1, 2003. If new guidelines are warranted, an Ordinance on this subject can be prepared. ' Libertyville noted that a permit would not be required if the scope of the work was limited to parking lot resurfacing, with minor pavement patching limited to the private property. 2