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2007-02-20 - Village Board Regular Meeting - Agenda Packet VILLAGE OF VILLAGE OF Na BUFFALO GROVE gj Grouto rouc l Fifty Raupp Blvd. Buffalo Grove,IL 60089-2100 Phone 847-459-2518 Meeting of the Village of Buffalo Grove Board of Trustees Fax 847-459-7906 Rescheduled Regular Meeting February 20, 2007 7:30 PM I. Call to Order II. Pledge of Allegiance Ill. Roll Call IV. Approval of Minutes A. Minutes of the February 5, 2007 Village Board meeting V. Approval of Warrant A. Warrant#1067 VI. Village President Report VII. Reports from the Trustees VIII. Village Manager's Report A. Monthly Management Report - January 2007 IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda All items listed on the Consent Agenda, which are available in this room this evening, are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event, the item will be removed from the General Order of Business and considered after all other Regular Agenda items. (Attached). XII. Ordinances and Resolutions A. Ordinance 2007: , An Ordinance Approving an Agreement between the Village of Buffalo Grove, Manchester Villas Homeowners Association, Manchester Greens Condominium Association, Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association. (Trustee Trilling) B. Ordinance No. 2007 - : Amendment of Special Use Concerning Exterior Building Appearance, Prestige Leasing, 88 Dundee Road (Trustee Berman) C. Resolution No. 2007- A Resolution Approving an Engineering Services Agreement for the Linden Avenue Lift Station Generator and Station Replacement. (Trustee Trilling) D. Resolution No. 2007- A Resolution Approving an Agreement Amendment for Construction Engineering Services Related to the Deerfield Parkway (Illinois Route 83 to Weiland Road) Street Improvement (Trustee Trilling) E. Resolution No. 2007- : A Resolution Approving an Agreement for Construction Engineering Services for the 2007 Village Wide Contractual Street Maintenance Project (Trustee Trilling) F. Resolution No. 2007 - , A Resolution Supporting Membership to the Clean Air Counts Program for the Village of Buffalo Grove. (President Hartstein) XIII. Old Business XIV. New Business A. Award of Bid - Calendar 2007 Village Wide Contractual Street Maintenance Program (Peter Baker & Son Company) (Trustee Trilling) B. Award of Bid - FY 06-07 Sanitary & Storm Televising Project (Trustee Trilling) XV. Executive Session XVI. Adjournment: Approximately 10:30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10:30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10:30 p.m. • The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 20, 2007 7:30 PM Xl. Ordinances and Resolutions A. Ordinance No. 2007- An Ordinance Granting Certain Variations from Sections 14.20.030 and 14.20.070 of the Buffalo Grove Sign Code for Prestige Leasing, 88 E. Dundee Road (Trustee Glover) RECOMMENDATION: Approve by motion. SUMMARY: Ordinance affirms the decision of the Village's Zoning Board of Appeals regarding Sign Code variances necessary for installation of Prestige Leasing's ground sign. Variances are applicable to Sections 14.20.030 and 14.20.070 of the Sign Code. B. Resolution No. 2007- : A Resolution that will serve as a Surety Bond when permits are requested by the Village of Buffalo Grove to do work in the state right-of-way. Such Resolution to be valid for the Calendar Years 2007 and 2008. (Trustee Trilling) RECOMMENDATION: Approve by motion. SUMMARY: Surety Bond required by Illinois Department of Transportation in order for Village to undertake'it's maintenance efforts and responsibilities within IDOT highway right-of-way. C. Resolution No. 2007 - , A Resolution Commending Sergeant Robert E. Leake Jr. for Service to the Village of Buffalo Grove, 1978-2007. (Trustee Rubin) RECOMMENDATION: Approve by motion. SUMMARY: The Village of Buffalo Grove recognizes Sgt. Robert E. Leake Jr. for his dedication and years of service to the Buffalo Grove Police Department and wishes him well on his retirement. D. Resolution No. 2007 - , A Resolution Commending Commander Michael Soucy for Service to the Village of Buffalo Grove, 1976-2006. (Trustee Rubin) RECOMMENDATION: Approve by motion. SUMMARY: The Village of Buffalo Grove recognizes Commander Michael Soucy for his dedication and years of service to the Buffalo Grove Police Department and wishes him well on his retirement. New Business E. Request for authorization to bid station alerting upgrade. (Trustee Rubin) RECOMMENDATION: Approve by motion. SUMMARY: The request is for authorization to bid the installation of new audio and support equipment at Fire Station 25, 26, 27 and our Headquarters (part of the Station 26 components). Old Business None Meeting of the Village of Buffalo Grove Board of Trustees Rescheduled Regular Meeting February 20, 2007 7:30 PM I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Approval of Minutes V. Approval of Warrant VI. Village President Report VII. Reports from the Trustees Vill. Village Manager's Report IX. Special Business X. Questions from the Audience Discussion on questions from the audience will be limited to 10 minutes. Presentations before the Village Board should be scheduled through the Village Manager's Office five days prior to each meeting. XI. Consent Agenda None XII. Ordinances and Resolutions XIII. Old Business XIV. New Business XV. Executive Session XVI. Adjournment: Approximately 10.30 p.m. The Village Board will make every effort to accommodate all items on the agenda by 10.30 p.m. The Board, does, however, reserve the right to defer consideration of matters to another meeting should the discussion run past 10.30 p.m. The Village of Buffalo Grove, in compliance with the Americans With Disabilities Act, requests that persons with disabilities, who require certain accommodations to allow them to observe and/or participate in this meeting or have questions about the accessibility of the meeting or facilities, contact the ADA Coordinator at 459-2518 to allow the Village to make reasonable accommodations for those persons. Consent Agenda February 20, 2007 7:30 PM XI. Ordinances and Resolutions None New Business None Old Business None 11828' 02/05/2007 MINUTES OF THE REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF BUFFALO GROVE HELD IN THE COUNCIL CHAMBERS, 50 RAUPP BOULEVARD,BUFFALO GROVE,ILLINOIS ON MONDAY, FEBRUARY 5 2007 CALL TO ORDER President Hartstein called the meeting to order at 7:30 P.M. Those present stood and pledged allegiance to the Flag. ROLL CALL Roll call indicated the following present: President Hartstein;Trustees Braiman,Berman,and Trilling. Trustees Glover,Kahn and Rubin were absent. Also present were: William Brimm,Village Manager;William Raysa,Village Attorney;Ghida Neukirch, Deputy Village Manager;Scott Anderson,Director of Finance;and Robert Pfeil,Village Planner. APPROVAL OF MINUTES Moved by Braiman,seconded by Berman,to approve the minutes of the January 22,2007 Regular Meeting. Upon roll,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None Motion declared carried. WARRANT#1066 Mr. Xnderson read Warrant#1066. Moved by Berman,seconded by Braiman,to approve Warrant#1066 in the amount of$1,823,713.90,authorizing payment of bills listed. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None L Motion declared carried. VILLAGE PRESIDENT'S REPORT President Hartstein read from a proclamation declaring the week of February 4-10,2007 as Burn Awareness Week throughout Buffalo Grove,and urged resident to participate in learning how to prevent bum injuries, especially to children. TRUSTEE REPORTS Trustee Berman reported that the Metra train depot in Buffalo Grove has re-opened,and that coffee service is available as well. The Village Clerk noted that the municipal election will be held on April 17,2007. The positions to be filled are Village President,Village Clerk,and three Trustee seats. Filing closed for those positions at 5:00 P.M.today, and all of the incumbents will be running uncontested,however,she urged residents to take a few moments to cast a vote anyway. 11829 02/05/2007 The Village Clerk noted that the next meeting for the 50`h Anniversary Committee will be held on March 29, 2007. The Committee is asking residents for pictures of the Village throughout the years,as well as histories of the inceptions of religious institutions,schools,and civic organizations. VILLAGE MANAGER'S REPORT Mr.Brimm briefly reviewed the history of the Traffic Management Committee,after which Mrs.Neukirch made a presentation summarizing the activities of the committee for the year 2006,details of which are contained in the Village Board Meeting Agenda Item Overview that she prepared;she then answered questions from Board members. Moved by Berman,seconded by Braiman,to accept the report of the Traffic Management Committee. Upon voice vote,the motion was unanimously declared carried. Mr.Brimm presented the 2006 Volunteer Commission,Committee and Board Annual Reports,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mrs.Neukirch. President Hartstein noted that the Board and residents owe a tremendous debt of gratitude to each of the volunteers on these committees and commissions for the countless hours that are donated each year in order to make Buffalo Grove the terrific community in which we live. Moved by Braiman,seconded by Trilling,to accept the 2006 Volunteer Commission,Committee and Board Annual Reports. Upon voice vote,the motion was unanimously declared carried. Mr.Brimm noted that the next Village Board Meeting will be held on Tuesday,February 20,2007 because of President's Day holiday on Monday,February 19,2007. Village Board Meetings will resume a regular schedule again in the month of March. QUESTIONS FROM THE AUDIENCE President Hartstein asked if there were any questions from the audience on items not on the agenda;there were none. CONSENT AGENDA X President Hartstein explained the Consent Agenda,stating that any member of the audience or the Board could request that an item be removed for full discussion;there were no such requests. The Village Clerk read a brief synopsis of each of the items on the Consent Agenda. Moved by Trilling,seconded by Berman,to approve the Consent Agenda. ORDINANCE#20074—BUFFALO GROVE HIGH SCHOOL Motion to pass Ordinance#2007-4,amending Title 10 of the Village of Buffalo Grove Municipal Code(Turning Restrictions at the Buffalo Grove High School Exits to Arlington Heights Road). PENSION CREDIT Motion to approve out-of-state pension credit authorization for the purchase of out-of-state pension service credits for Police Services employee Lance Sher. Upon roll call,Trustees voted as follows on the Consent Agenda: 11830 02/05/2007 AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None Motion declared carried. ORDINANCE#2007-5—SPORTS ACADEMY Mr.Brimm briefly reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. ` Moved by Braiman,seconded by Trilling,to pass Ordinance#2007-5,approving a special use for a recreation facility in the Industrial District,The Sports Academy Northwest,355 Hastings Drive,in accordance with the draft ordinance contained in the Board packets dated January 31,2007. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None >= Motion declared carried. ORDINANCE#2007-6—BANNER PLUMBING ® Mr.Brimm reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Braiman,seconded by Berman,to approve a special use for retail sales in the Industrial District, Banner Plumbing Supply, 1020 Lake Cook Road,in accordance with the memo contained in the Board packets. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None Motion declared carried. " A 2801 PRAIRIE/16468 BROCKMAN ^~' Mr.Brimm reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Moved by Berman,seconded by Braiman,to refer the petition for re-zoning from the Residential Estate District to the R-3 District,2801 Prairie Road and 16468 W.Brockman Avenue to the Plan Commission for review,in accordance with the memo contained in the Board packets. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None Motion declared carried. 1350 ABBOTT COURT Mr.Brimm reviewed the request of the petitioner,details of which are contained in the Village Board Meeting Agenda Item Overview prepared by Mr.Pfeil. Debbie Kramer, owner,briefly explained the desire for more space to grow the program;she also answered questions from the Board. 11831 02/05/2007 Moved by Berman,seconded Braiman,to refer the proposed dance studio, 1350 Abbott Court,special use for a recreation facility in the Industrial District,to the Plan Commission for review,in accordance with the memo contained in the Board packets. Upon roll call,Trustees voted as follows: AYES: 4—Braiman,Berman,Trilling,President Hartstein ABSENT: 3—Glover,Kahn,Rubin NAYS: 0—None Motion declared carried. . ADJOURNMENT Moved by Braiman,seconded by Berman,to adjourn the meeting. Upon voice vote,the motion was declared carried,and the meeting was adjourned at 8:07 P.M. Janet M. Sirabian,Village Clerk APPROVED BY ME THIS 20th DAY OF February ,2007 O Village President i VILLAGE OF BUFFALO GROVE WARRANT#1067 20-Feb-07 Corporate Fund: Reimbursements & Fund Transfers 29,101.46 Reserve for Capital Replacement-Autos 27,759.16 Reserve for Capital Replacement-MIS 1,552.42 Revenue Reimbursements 3,732.66 Legislative 3,127.23 Office of Village Manager 3,609.97 Management Information Systems 9,254.23 Legal 10,129.77 Finance & General Services 24,448.37 Fire Services 82,434.31 Police Services 107,285.15 Building &Zoning 12,360.81 Engineering Services 4,384.84 Building & Grounds 13,539.22 Street& Bridge Operations 6,476.33 Street& Bridge Administration 3,877.99 Forestry 12,867.24 Central Garage 44,496.05 D.ainage System 1,583.10 ESDA 143.18 Transfer/Non Operating 77,962.33 Total 480,125.82 Illinois Municipal Retirement Fund: 0.00 Parking Lot Fund: 3,519.85 Motor Fuel Tax Fund: 0.00 Capital Projects-Facilities: 17,037.29 Capital Projects-Streets: 0.00 Health Insurance Expense 0.00 Facilities Development Debt Service Fund: 770.81 Police Pension Fund: 0.00 Fire Pension Fund: 99319.10 R.H.S. 0.00 Water Fund: Reimbursements & Refunds: 250.40 Water Operations 23,102.31 Sewer Operations 139,504.47 Total 162,857.18 Buffalo Grove Golf Fund: Reimbursements& Refunds: 0.00 Golf Operations 69584.33 Total 69584.33 Arboretum Golf Fund: Reimbursements 0.00 Golf Operations 6,780.53 Total 6,780.53 Refuse Service Fund: 79,944.00 PAYROLL PERIOD ENDING 02/04/07 805,791.10 TOTAL WARRANT#1067 1.572.730.01 APPROVED FOR PAYMENT BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, ILLINOIS Village Clerk Village President 02104t07 Adj Bonus(Feb) Balance Net Earnings 421,661.63 68,434.07 490,095.70 Federal W/H PENMO 945 8,408.80 8,408.80 Federal W/H BW 941 74,130.43 74,130.43 Federal WM MO 941 0.00 Credit Union 19,945.77 19,945.77 State W/H 16,fl29.23 1,484.07 17,513.30 State W/H Wisc 812.28 812.28 United Way 383.00 383.00 Bright Directions 380.00 380.00 AFLAC 0.00 Fire Pension/Sup 27.96 27.96 Police Pension 18,195.79 4,710.89 22,906.68 Fire Pension 16,855.75 16,855.75 Flex Savings 4,207.91 4,207.91 Dependent Cane 1,068.43 1,068.43 Retiree Health Sav 1,733.42 1,733.42 1CMA Employee 27,689.21 27,689.21 ICMA Employer 2,254.03 2,254.03 PPO Premium Deduct 9,717.39 9,717.39 IPBC/Retirees 0.00 FICA 17,093.26 2,552.08 19,645.34 39,290.68 FOP 71.25 71.25 Medicare 8,199.40 1,257.13 9,456.53 18,913.06 56,203.74 Fire Dues 1,532.00 1,532.00 Total 941 Transfr3r Life Insurance 0.0032,334.17 PC Purchase 1,095.85 1,095.85 Garnishments 2,424.08 2,424.08 Suspension 0.00 General Fund fire 241.00 241.00 Sub-total $46,749.07 0.00 86,847.04 732,596.11 761,697.98 IMRF-Supplement 114.55 114.55 IMRF-Employee 11,739.94 1,852.32 13,592.26 IMRF-Employer 26 245.37 4,140.94 30,386.31 Gross Payroll W3,843.93 0.00 92, 0.30 776,689.23 805,791.10 Bank TransW Equals total of Payrl Dist by Org es Pay Adjustment Register, Current Employer Expense Payroll Gross 805,791.10 Bank Sheets should always=this# Water/Sewer 33,206.76 Police Pension Fire Pension BG Golf 18,811.20 Arb Golf 20,561.89 Difference between Pyrl Gross 733,211.25 Total Other Funds 72,579.85 less water/golf/pension Date: 02/15/07 10:47 Village of Buffalo Grove Page: 1 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. Q,00,010 CORPORATE FUND VE R# VEMOR NAMR INVOKE# VQ=1ER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 51150 ARLINGTON HEIGHTS FORD 1120 JAN 0 089118 223 MISC EXP 338.80 *TOTAL VENDOR ARLINGTON HEIGHTS F 338.80 * 52355 ASAP SOFTWARE 3594592 089051 229 RES CAP REP MIS 532.00 *TOTAL VENDOR ASAP SOFTWARE 532.00 * 99998 TIM BEECHICK 12/18/09 089181 224 DEP DIA 1, 907.70 7/18/07 089182 224 DEP DIA 1,878.41 8/7/06 089190 224 DEP DIA 1, 727.91 *TOTAL VENDOR -> ONE-TIME VENDORS 5,514,02 * 114780 B.G. FIRE DEPT. 2/9/07 089125 223 MISC EXP 650.00 *TOTAL VENDOR B.G. FIRE DEPT. 650.00 * 283206 FINE POINT SERVICES, INC 1334 089068 223 RES CAP REP AUTO 21,840.36 *TOTAL VENDOR FINE POINT SERVICES 21,840.36 * 512925 A.LAMP CONCRETE CONTR INC 12036 089079 224 DEB DIA 2,995.96 *TOM VENDOR A.LAMP CONCRETE CON 2,995.96 * 546300 MARK ONE COMPUTERS 138927 089196 229 RES FOR CAP REP M 413.43 138922 089084 229 RES CAP REP MIS 599.39 *TOTAL VENDOR MARK ONE COMPUTERS 1, 012.82 * 785100 SEWER EQUIP CO OF AMR 820.91 089100 223 RES FOR CAP REP A 4, 930.00 *TOTAL VENDOR SEWER EQUIP CO OF A 4,930.00 902750 VILLAGE OF BUFFALO GROVE 2/1/07 089217 136 PERS PROP REP TAX 92.55 *TOTAL VENDOR VILLAGE OF BUFFALO 92.55 * 903040 VILLAGE OF BUFFALO (MOVE JAN 07 089219 124 INT INV POOL 1,757.08 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 757.08 * Date: 02/15/07 10:47 Village of Buffalo Grove Page: 2 User: hunt8a EXPMWITPRE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000010 CORPORATE FAD VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 089223 224 272.09 *TOTAL VWOR VILLAGE OF BUFFALO 272.09 * 903100 VILLAGE OF DUF ALO GROVE MULTIPLE 089223 224 92.30 *TOTAL VH�=R VILLAGE OF BUFFALO 92.30 * 903130 VBG-FAC DEV DEBT SERV FND 2/1/07 089214 128 PFRS PROP REP TAX 468.00 2/1/07 089214 128 PERS PROP REP TAX 155.65 2/1/07 089214 12.8 PERS PROP REP TAX 159.85 2/1/07 089214 128 PgRS PROP REP TAX 23.14 JAN 07 089220 128 INT INV POOL 4,392.70 *TOTAL VENDOR VBG-FAO DEV DEBT SE 5,199.34 * 903165 VBG-HEALTH INS JAN 07 089222 126 INT INV POOL 8,785.42 *TOTAL VENDOR VBG-HEALTH INS 8,785.42 * 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 229 7.60 *TOTAL VENDOR VILLAGE OF BUFFALO 7.60 * 903280 VILLAGE OF BUFFALO GROVE JAN 07 089221 132 INT INV POOL 4,392.70 *TOTAL VENDOR VILLAGE OF BUFFALO 4,392.70 **TOTAL CORPORATE FUND 58,413.04 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 3 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000210 CORPORATE REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 VLADIMIR TARAUAY 212887 089211 1067 R E TRANS FEES 660.00 B063537 089204 1259 AN$ TRANSP FEES 72.66 *TOTAL VENDOR -> ONE-TIME VENDORS 732.66 * 288705 FOREIGN FIRE INSURANCE FEB 07 089239 1069 INSURANCE TAX 3,000.00 *TOTAL VENDOR FOREIGN FIRE INSURA 3,000.00 **TOTAL CORPORATE REVENUE 3,732.66 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 4 User: huntaa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000401 LEGISLATIVE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 174868 089178 3215 REC COMM AFF 1,203.13 *TOTAL VENDOR AD-GIFT SPECIALTIES 1,203.13 * 160360 CROWN TROPHY 603574 089185 3718 ARTS COMM 21.00 *TOTAL VENDOR CROWN TROPHY 21.00 * 612180 NORTHWEST MUN. CONFERENCE 7863 089201 3113 MEMBERSHIP/DUES 160.00 *TOTAL VENDOR NORTHWEST MUN. CONF 160.00 * 881070 UNIQUE VIDEO PRODUCTIONS 4115 089108 4941 CABLE TV PROG 895.00 4118 089212 4941 CABLE TV PROG 795.00 *TOTAL VENDOR UNIQUE VIDEO PRODUC 1,690.00 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 2.34 02/15/07 089247 3211 TELEPHONE 30.15 02/15/07 089247 3211 TELEPHONE 20.61 *TOTAL VENDOR VILLAGE OF BUFFALO 53 .10 **TOTAL LEGISLATIVE 3,127.23 Date: 02/lS/07 10:47 Vil,kage of Buffalo Grove Page: 5 User: huntsa EXPITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000405 OFC VLG MANAGER VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10400 AD-GIFT SPECIALTIES 174865 089046 4935 ALL OTHER EXP 452.23 *TOTAL VENDOR AD-GIFT SPECIALTIES 452.23 * 152497 COMCAST CABLE 79098 JAN 089062 4941 CABLE TV PROG 4.50 *TOTAL VENDOR COMCAST CABLE 4.50 * 276000 FEDERAL EXPRESS CORP. 8-675-1806 089187 3212 POSTAGE 19.27 *TOTAL VENDOR FEDERAL EXPRESS COR 19.27 * 432920 INT'L COUNCIL OF SHOP CTR 1109795 07 089192 3113 MEMBERSHIP/DUES 100.00 *TOTAL VENDOR INT'L COUNCIL OF SH 100.00 * 810215 STAPLES BUS ADV MULTIPLE 089103 3240 OFF SUPP 227.13 *TOTAL VENDOR STAPLES BUS ADV 227.13 * 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 187.92 02/15/07 089247 3211 TFj,,,EPHQNE 157.95 02/15/07 089247 3211 TELEPHONE 187.56 *TOTAL VENDOR VILLAGE OF BUFFALO 533.43 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 2,187.82 *TOTAL VENDOR VBG-HEALTH INS 2,187.82 * 903230 VBG VIL MGRS OFFICE 2/14/07 089225 4935 MISC EXP 17.30 2/14/07 089225 3213 MISC EXP 17.00 2/14/07 089225 4935 MISC EXP 5.00 2/14/07 089225 4935 MISC EXP 29.29 2/14/07 089225 3213 MISC EXP 17.00 *TOTAL VOR VBG VIL MGRS OFFICE 85.59 **TOTAL OFC VLG MANAGER 3,609.97 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 6 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000407 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 152889 CDW GOVERNMENT, INC MULTIPLE 089064 4935 OFF SUPP/ALL OTH 13 .79 *TOTAL VENDOR CDW GOVERNMENT, INC 13 .79 * 152982 COMPUTER POWER SYSTEMS 25621 089183 3221 COMPUTER SERV 160.00 *TOTAL VENDOR COMPUTER POWER SYST 160.00 * 307642 GETWIRELESS, LLC 5926 089188 3211 TELEPHONE 987.00 *TOTAL VENDOR GETWIRELESS, LLC 987.00 * 307700 ROBERT GIDDENS 175670247 089071 3216 MAINT CONTR 120.00 *TOTAL VENDOR ROBERT GIDDENS 120.00 * 375776 IL CENTURY NETWORK/ 21029 089074 3211 TELEPHONE 246.25 *TOTAL VENDOR IL CENTURY NETWORK/ 246.25 * 583795 MARY MOODHE 229427 089197 4935 ALL OTHER EXP 59.00 *TOTAL VENDOR MARY MOODHE 59.00 * 749500 RMS INFO TECH INTEG 270089 089205 3221 COMPUTER SERV 1, 950.00 270059 089099 3221 COMP SERV 750.00 *TOTAL VENDOR RMS INFO TECH INTEG 2, 700.00 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 98.01 02/15/07 089247 3211 TF.LWUQVE 82.89 02/15/07 089247 3211 TELEPHONE 60.93 *TOTAL VENDOR VILLAGE OF BUFFALO 241.83 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 4,678.37 *TOTAL VENDOR VBG-HEALTH INS 4,678.37 903230 VBG VIL MGRS OFFICE 2/14/07 089225 4935 MISC EXP 40.00 2/14/07 089225 4935 MISC EXP 7.99 *TOTAL VENDOR VBG VIL MGRS OFFICE 47.99 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 7 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000408 MIS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL MIS 9,254.23 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 8 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000408 LEGAL SERVICES VENDOR# VENDOR NAME INVOICU VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 200412 DYNAMEX 111528 089186 3617 MSGR FEES 46.42 *TOTAL VENDOR DYNAMEX 46.42 * 512800 LAKE CO RECORDER MULTIPLE 089194 3614 REC CHGS 72.00 *TOTAL VENDOR LAKE CO RECORDER 72.00 * 687700 PADDOCK PUBLICATIONS, INC. 2/10/07 089203 3615 LEGAL NOTICES 144.69 *TOTAL VSNDOR PADDOCK PUBLICATION 144.69 * 735200 WILLIAM RAYSA FEB 07 089098 3611 RETAINER FEES 4,166.66 *TOTAL VENDOR WILLIAM RAYSA 4,166.66 * 770000 RONALD SANDLER & ASSOC. JAN 07 089206 3612 PROSC FEES 5,700.00 *TOTAL VENDOR RONALD SANDLER & AS 5, 700.00 * **TOTAL LEGAL SERVICES 10,129.77 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 9 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 8151 JAN 0 089180 3211 TELEPHONE 26.03 *TOTAL VENDOR AT&T 26.03 114860 BUFFALO GROVE POSTOFFICE 2/14/07 089228 3212 POSTAGE 2,500.00 *TOTAL VENDOR BUFFALO GROVE POSTO 2, 500.00 155034 CORPORATE EXPRESS MULTIPLE 089065 3240 OFFICE SUPP 14.85 *TOTAL VENDOR CORPORATE EXPRESS 14.85 322150 GOV PERS TEST SERV INC 6091 089189 3714 FIRE & POLICE COM 175.00 *TOTAL VENDOR GOV PERS TEST SERV 175.00 512962 LANER, MUCHIN, DOMBROW, 286656 089080 3618 SPECIAL COUNCIL 7,413.75 *TOTAL VENDOR LANER, MUCHIN, DOMB 7,413.75 527320 CHARLENE LOFTUS 2/8/07 089231 4935 ALL OTHER EXP 52.00 *TOTAL VENDOR CHARLENE LOFTUS 52.00 598211 NAT PUB EMP LAB REL ASSN 43 089199 3113 MEMBERSHIP/DUES 190.00 *TOTAL VENDOR NAT PUB EMP LAB REL 190.00 * 598774 NEOPOST 11712749 089089 3240 OFFICE SUPP 83 .85 *TOTAL VENDOR NEOPOST 83.85 * 620321 OCE FINANCIAL SERV INC 430782 089202 3216 MAINT CONTR 971.75 *TOTAL VENDOR OCE FINANCIAL SERV 971.75 * 712178 POSTMASTER BULK MAIL UNIT 2/5/07 089232 3212 POSTAGE 5, 000.00 *TOTAL VENDOR POSTMASTER BULK MAI 5, 000.00 810215 STAPLES BUS ADV MULTIPLE 089103 3240 OFF SUPP 53.70 MULTIPLE 089103 3240 OFF SUPP .90 *TOTAL VENDOR STAPLES BUS ADV 54.60 Date: 02/15/07 10:47 village of Buffalo Grove Page: 10 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000410 FIN & GEN SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 852310 TRANS UNION CORP. 1764412 089106 3714 FIRE & POLICE COM 52.86 *TOTAL VENDOR TRANS UNION CORP. 52.86 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 172.31 02/15/07 089247 3211 TELEPHONE 168.53 02/15/07 089247 3211 TELEPHONE 154.05 *TOTAL VENDOR VILLAGE OF BUFFALO 494.89 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 7,375.34 *TOTAL VENDOR VBG-HEALTH INS 7,375.34 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 3240 43.45 *TOTAL VENDOR VILLAGE OF BUFFALO 43.45 **TOTAL FIN & GEN SERVICES 16,896.37 7, 552.00 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 11 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10700 AIR ONE EQUIPMENT, INC. 48409 089179 3250 MISC SUPP 35.00 *TOTAL VENDOR AIR ONE EQUIPMENT, 35.00 * 10700 AIR ONE EQUIPMENT, INC. 49706 089115 3824 SAMLL EQUIP & TOO 207.88 *TOTAL VENDOR AIR ONE EQUIPMENT, 207.88 * 82150 BP BARCO PRODUCTS CO. 10701497 089122 4111 M&R DEPT EQUIP 303.00 *TOTAL VENDOR BP BARCO PRODUCTS C 303.00 * 93750 BIO-TRON, INC. 27063 089053 3216 MAINT CONTR 525.00 *TOTAL VENDOR BIO-TRON, INC. 525.00 * 114780 B.G. FIRE DEPT. 2/9/07 089125 3250 MISC EXP 262.42 2/9/07 089125 3112 MISC EXP 50.00 2/9/07 089125 3916 MISC EXP 284.74 *TOTAL VENDOR B.G. FIRE DEPT. 597.16 152889 CDW GOVERNMENT, INC DJX1424 089237 3240 OFFICE SUPP 186.99 DJK7704 089129 4316 OPER EQ DEPT 129.00 MULTIPLE 089064 3240 OFF SUPP/ALL OTH 762.99 *TOTAL VENDOR CDW GOVERNMENT, INC 1, 078.98 153460 CONNECTIONS UNLIMITED 20733 089238 3115 CLOTH ALLOW 80.00 MULTIPLE 089184 3115 CLOTH ALLOW 213.80 MULTIPLE 089184 3115 CLOTH ALLOW 258.75 *TOTAL VENDOR CONNECTIONS UNLIMIT 552.55 159750 CRAFT MASTER ENGRAVING CO MULTIPLE 089132 3117 EMP SAFETY EQ 53.03 MULTIPLE 089132 3117 EMP SAFETY EQ 45.00 MULTIPLE 089132 3117 EMP SAFETY EQ 8.98 MULTIPLE 089132 3117 EMP SAFETY EQ 45.00 *TOTAL VENDOR CRAFT MASTER ENGRAV 152.01 * 161003 CTE 12 089133 4923 CAFT SITE EXP 856.60 *TOTAL VENDOR CTE 856.60 * Date: 02/15/07 10:47 Village of Buffalo Grove Page: 12 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 180093 DE LAGE LANDEN PUB FIN 9475 089134 3217 EQUIP RENTAL 827.68 *TOTAL VENDOR DE LAGE LANDEN PUB 827.68 204845 EMERGENCY MEDICAL PROD MULTIPLE 089067 3250 MISC SUPP/M&R DEP 115.45 MULTIPLE 089067 4111 MISC SUPP/M&R DEP 33.45 MULTIPLE 089067 4111 MISC SUPP/M&R DEP 77.90 *TOTAL VENDOR EMERGENCY MEDICAL P 226.80 239050 ENH OMEGA 13007 089136 4936 CONTRACT SERVICE 180.00 *TOTAL VENDOR ENH OMEGA 180.00 284255 FIVE ALARM FIRE & SAE' EQ MULTIPLE 089069 3117 M&R DEPT EQ/EMP S 607.00 MULTIPLE 089069 4111 M&R DEPT EQ/EMP S 48.20 MULTIPLE 089137 4111 M&R ,DEPT EQ/EMP S 179.20 MULTIPLE 089137 3117 M&R DEPT EQ/EMP S 53.70 *TOTAL VENDOR FIVE ALARM FIRE & S 888.10 302510 GARVEY'S OFFICE PRODUCTS 8104820 089240 3240 OFFICE SUPP 228.51 *TOTAL VENDOR GARVEY'S OFFICE PRO 228.51 527002 LINCOLNSHIRE-RIVERWOODS 107 089195 4923 CAFT SITE EXP 633.39 *TOTAL VENDOR LINCOLNSHIRE-RIVERW 633.39 545486 DAVID MAHAN WINTER 07 089147 3118 TUITION REIM 805.89 *TOTAL VENDOR DAVID MAHAN 805.89 546203 MARKETING DISPLAYS INT'L 289487 089148 3117 EMP SAFETY EQUIP 266.90 *TOTAL VENDOR MARKETING DISPLAYS 266.90 572007 LINDE GAS LLC MULTIPLE 089082 3250 MISC SUPP 96.21 MULTIPLE 089146 3216 MISC SUPP/MAINT C 143.84 MULTIPLE 089146 3250 MISC SUPP/MAINT C 133 .45 *TOTAL VENDOR LINDE GAS LLC 373 .50 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 13 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 585392 MOTOROLA INC MULTIPLE 089087 4111 M&R DEPT EQ 165.60 MULTIPLE 089087 4111 M&R DEPT EQ 125.73 *TOTAL VENDOR MOTOROLA INC 291.33 * 687707 PADDOCK PUBLICATIONS 78897 APR 089160 3218 SUB/PUB 37.60 *TOTAL VENDOR PADDOCK PUBLICATION 37.60 * 719416 PROGRESSIVE MED. INT'L 01-0090297 089095 4111 M&R MISC SUPP SMA 87.15 01-0090297 089095 3250 M&R MISC SUPP SMA 41.80 01-0090297 089095 3824 M&R MISC SUPP SMA 42.63 *TOTAL VENDOR PROGRESSIVE MED. IN 171.58 * 720080 QUADMED, INC. 22550 089096 4316 OPER EQ DEPT 1,190.00 *TOTAL VENDOR QUADMED, INC. 1,190.00 * 755930 ROGAN'S SHOES MULTIPLE 089166 3115 CLOTH ALLOW 161.49 MULTIPLE 089166 3115 CLOTH ALLOW 161.49 *TOTAL VENDOR ROGAN'S SHOES 322.98 * 807996 SPRINT 72158-0 JA 089102 3250 MISC SUPP 97.52 *TOTAL VENDOR SPRINT 97.52 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 71, 033.22 *TOTAL VENDOR VBG-HEALTH INS 71,033.22 903455 VERIZON WIRELESS 1626454331 089246 3217 EQUIP RENTAL 60.04 *TOTAL VENDOR VERIZON WIRELESS 60.04 * 923654 WAUCONDA FIRE DEPT 105 089111 3112 PRO TRNG 100.00 *TOTAL VENDOR WAUCONDA FIRE DEPT 100.00 * 988700 ZIMMERMAN HARDWARE MULTIPLE 089112 4111 MISC EXP 41.24 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 14 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000421 FIRE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 089112 3250 MISC EXP 58.71 *TOTAL VENDOR ZIMMERMAN HARDWARE 99.95 988700 ZIMMERMAN HARDWARE MULTIPLE 089112 3250 MISC EXP 23.82 MULTIPLE 089112 3824 MISC EXP 42.85 MULTIPLE 089112 3824 MISC EXP 117.13 MULTIPLE 089112 3916 MISC EXP 79.91 MULTIPLE 089112 3916 MISC EXP 26.01 MULTIPLE 0.89112 4111 MISC EXP 1.42 *TOTAL VENDOR ZIMMERMAN HARDWARE 291.14 **TOTAL FIRE SERVICES 82,434.31 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 15 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 4327 ACCURINT 20070131 089045 3345 SUPP FOSG 58.95 *TOTAL VENDOR ACCURINT 58.95 51035 ARCH WIRELESS/METRO CALL Q2242030B 089050 3340 EQUIP RENT COMM 72.00 *TOTAL VENDOR ARCH WIRELESS/METRO 72.00 52355 ASAP SOFTWARE 3596288 089120 4313 OFFICE EQUIPMENT 254.00 *TOTAL VENDOR ASAP SOFTWARE 254.00 108594 BROOKS, ALLEN & ASSOC 28271 089054 3332 PRINT STAFF 1,300.00 *TOTAL VENDOR BROOKS, ALLEN & ASS 1,300.00 120010 C.A.L.E.A. 30079 089057 4934 COMM ON ACCRED 130.00 *TOTAL VENDOR C.A.L.E.A. 130.00 134253 OLDE CITY FINANCIAL 6040396 089058 3218 SUB/PUB 124.95 *TOTAL VENDOR OLDE CITY FINANCIAL 124.95 139010 CHICAGO COMM. SERV. INC. MULTIPLE 089060 4116 PAT EQ/MOB DATA T 441.00 MULTIPLE 089060 4113 PAT EQ/MOB DATA T 181.50 *TOTAL VENDOR CHICAGO COMM. SERV. 622.50 139499 CITICORP VENDOR FIN. INC 70224 089233 4313 OFFICE EQUIPMENT 892.93 *TOTAL VENDOR CITICORP VENDOR FIN 892.93 147810 COLLEGE OF DUPAGE SLE0073000 089128 3112 PRO TRNG 4, 968.24 *TOTAL VENDOR COLLEGE OF DUPAGE 4,968.24 * 189745 DOJE'S FORENSIC SUPPLIES 13189 089066 3337 SAFETY EQUIP & SU 200.00 13189 089066 3345 SAFETY EQUIP & SU 546.23 *TOTAL VENDOR DOJE'S FORENSIC SUP 746.23 * 284280 FLAGS OVER AMERICA Date: 02/15/07 10:47 Village of Buffalo Grove Page: 16 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 391,34 089070 4935 ALL OTHER EXP 63.00 *TOTAL VENDOR FLAGS OVER AMERICA 63.00 * 351768 HEADSETS.COM 1749026-01 089140 3211 TELEPHONE 287.90 *TOTAL VENDOR HEADSETS.COM 287.90 * 375620 ID NETWORKS 60947 089073 4931 ICJIA 12,500.00 *TOTAL VENDOR ID NETWORKS 12,500.00 422451 INTERBANK MORTGATE 2/5/07 089234 4313 OFFICE EQUIPMENT 90.00 *TOTAL VENDOR INTERBANK MORTGATE 90.00 482300 KALE UNIFORMS, INC. MULTIPLE 089077 3119 REC UNIF/CLOTH AL 46.40 103793 089193 3119 RECRUIT UNIF 288.05 MULTIPLE 089077 3115 REC UNIF/CLOTH AL 103 .75 MULTIPLE 089077 3115 REC UNIF/CLOTH AL 94.79 MULTIPLE 089077 3119 REC UNIF/CLOTH AL 211.37 *TOTAL VENDOR KALE UNIFORMS, INC. 744.36 * 489211 S. KING COMPANY 17879 089143 4116 PATROL EQUIPMENT 41.72 *TOTAL VENDOR S. KING COMPANY 41.72 * 512250 LAKE CO CHIEF OF POL ASSN 2/13/07 089227 3113 MEMBERSHIP/DUES 50.00 *TOTAL VENDOR LAKE CO CHIEF OF PO 50.00 512715 LAKE CO MAJ CR TASK FORCE 06-18215 089078 4937 REIMB EXP 326.00 *TOTAL VENDOR LAKE CO MAJ CR TASK 326.00 * 515913 LAW ENF REC MGRS OF IL YR 07 089081 3113 MEMBERSHIP/DUBS 25.00 *TOTAL VENDOR LAW ENF REC MGRS OF 25.00 * 605128 NEXTEL COMMUNICATIONS 045 089090 3211 TELEPHONE, 1,005.08 *TOTAL VENDOR NEXTEL COMMUNICATIO 1, 005.08 * Date: 02/15/07 10:47 Village of Buffalo Grove Page: 17 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# V�=OR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 611999 NORTHWESTERN UNIV 13339 089200 3112 PRO TRNG 40.00 *TOTAL VENDOR NORTHWESTERN UNIV 40.00 * 654250 ORPHANS OF THE STORM JAN 07 089093 4918 ANIMAN CONTROL 45.00 *TOTAL VENDOR ORPHANS OF THE STOR 45.00 * 690500 CLIFFTON PAUL 2/5/07 089094 3112 TUIT REIMB 570.57 *TOTAL VENDOR CLIFFTON PAUL 570.57 * 729350 QUILL CORPORATION MULTIPLE 089097 3347 SUPP RECORDS 125.39 *TOTAL VENDOR QUILL CORPORATION 125.39 * 774500 DEAN SCHULZ 2/12/07 089207 3115 CLOTH ALLOW 247.82 *TOTAL VENDOR DEAN SCHULZ 247.82 * 795480 SIRCHIE FINGERPRINT LAB 4369359 089208 3345 SUPP FOSG 58.82 *TOTAL VE=OR SIRCHIE FINGERPRINT 58.82 * 805915 BRIAN SPOLAR 1/29/07 089101 3224 REC CHGS 195.03 *TOTAL VENDOR BRIAN SPOLAR 195.03 * 841556 THE DUTY RIG.COM 260 089104 3115 CLOTH ALLOW 71.95 *TOTAL VENDOR THE DUTY RIG.COM 71.95 * 881029 UNIFORMITY INC MULTIPLE 089107 3115 CLOTH ALLOW 66.54 MULTIPLE 089107 3115 CLOTH ALLOW 209.44 MULTIPLE 089107 3115 CLOTH ALLOW 117.90 108101 089171 3115 CLOTH ALLOW 68.08 *TOTAL VENDOR UNIFORMITY INC 461.96 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 805.37 02/15/07 089247 3211 TELEPHONE 836.65 02/15/07 089247 3211 TELEPHONE 772.39 *TOTAL VENDOR VILLAGE OF BUFFALO 2,414.41 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 18 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000431 POLICE SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 77, 837.13 *TOTAL VENDOR VBG-HEALTH INS 77, 837.13 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 3214 14.00 MULTIPLE 089226 3214 15.00 MULTIPLE 089226 3351 45.50 MULTIPLE 089226 3213 15.00 MULTIPLE 089226 3348 60.00 MULTIPLE 089226 3348 56.11 MULTIPLE 089226 4116 4.02 *TOTAL VENDOR VILLAGE OF BUFFALO 209.63 903250 VILLAGE OF BUFFALO P. D. 2722 089248 4935 ALL OTHER EXP 100.00 *TOTAL VENDOR VILLAGE OF BUFFALO 100.00 917660 WAREHOUSE DIRECT MULTIPLE 089172 3347 OTHER EXP/SUPP RE 7.94 MULTIPLE 089172 4935 OTHER EXP/SUPP RE 300.32 120164-0 089110 3347 SUPP RECORDS 31.46 MULTIPLE 089172 3345 OTHER EXP/SUPP RE 39.98 *TOTAL VENDOR WAREHOUSE DIRECT 379.70 * 988700 ZIMMERMAN HARDWARE MULTIPLE 089112 3352 MISC EXP 89.99 MULTIPLE 089112 4935 MISC EXP 14.89 *TOTAL VENDOR ZIMMERMAN HARDWARE 104.88 * 988812 ZIP SPECIALTIES, INC 19721 089177 3350 MISC SUPP 120.00 *TOTAL VENDOR ZIP SPECIALTIES, IN 120.00 **TOTAL POLICE SERVICES 106,252.22 1,032.93 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 19 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000441 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32263 ALLEGRA PRINT & IMAGING 42410 089116 3219 PRINTING 53.00 *TOTAL VENDOR ALLEGRA PRINT & IMA 53.00 * 418880 IL PLUMBING INSP ASSOC 5/3 & 4/07 089076 3112 PRO TRNG 120.00 *TOTAL VENDOR IL PLUMBING INSP AS 120.00 * 432921 INT CODE COUNCIL, INC 07-5156374 089142 3113 MEMBERSHIP/DUES 100.00 *TOTAL VENDOR INT CODE COUNCIL, I 100.00 * 577600 MOHAWK STAMP CO. 101151 089154 3240 OFFICE SUPP 20.50 *TOTAL VENDOR MOHAWK STAMP CO. 20.50 * 805570 RICHARD SPARLING III 5/3&4/07 089169 3214 TRAVEL/PER DIEM A 100.00 5/3&4/07 089169 3213 TRAVEL/PER DIEM A 143.20 *TOTAL VENDOR RICHARD SPARLING II 243.20 842000 THOMPSON ELEVATOR INSP. MULTIPLE 089245 4913 CONS FEES OTHER 160.00 07-0333 089105 4913 CONS FEES OTHER 600.00 MULTIPLE 089245 4913 CONS FEES OTHER 75.00 *TOTAL VENDOR THOMPSON ELEVATOR I 835.00 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 231.72 02/15/07 089247 3211 TELEPHONE 255.59 02/15/07 089247 3211 TELEPHONE 220.14 *TOTAL VENDOR VILLAGE OF BUFFALO 707.45 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 10,216.66 *TOTAL VENDOR VBG-HEALTH INS 10,216.66 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 3112 15.00 MULTIPL$ 089226 3112 30.00 MULTIPLE 089226 3213 20.00 *TOTAL VENDOR VILLAGE OF BUFFALO 65.00 Date: 02/15/07 10:47 Village„ of Buffalo Grove Page: 20 User: huntsa EXPiVDITURE• APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000445 BUILDING & ZONING VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED **TOTAL BUILDING & ZONING 12,360.81 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 21 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000445 ENGINEERING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 516600 LCSWCD 2/27/07 089242 3112 PRO TRNG 60.00 *TOTAL VENDOR LCSWCD 60.00 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 90.18 02/15/07 089247 3211 TELEPHONE 63 .09 02/15/07 089247 3211 TELEPHONE 108.81 *TOTAL VENDOR VILLAGE OF BUFFALO 262.08 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 4, 049.11 *TOTAL VENDOR VBG-HEALTH INS 4, 049.11 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 4935 13.65 *TOTAL VENDOR VILLAGE OF BUFFALO 13.65 **TOTAL ENGINEERING SERVICES 4,384.84 .. ......_.... ............... . ...... . .. Date: 02/15/07 10:47 Village of Buffalo Grove Page: 22 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEWS NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9210 ADVANCE ELECT SUPP CO S1613696.0 089047 3916 M4R BLDG & FAC 128.84 *TOTAL VENDOR ADVANCE ELECT SUPP 128.84 32250 ALDRIDGE ELECTRIC,INC. 52547 089049 3913 M&R STREET LITES 1,359.35 *TOTAL VENDOR ALDRIDGE ELECTRIC,I 1,359.35 82110 BANNER PLUMBING SUPP CO MULTIPLE 089052 3916 M&R BLDG & FAC 22.83 MULTIPLE 089052 3916 M&R BLDG & FAC 406.00 *TOTAL VENDOR BANNER PLUMBING SUP 428.83 103255 BONESTROO DEVERY & ASSOC MULTIPLE 089236 3216 MAINT CONTR/BLDG 690.00 *TOTAL VENDOR BONESTROO DEVERY & 690.00 112640 BUCKERIDGE DOOR CO. , INC 156721 089124 3916 M&R BLDG & FAC 135.75 40056 089055 3916 M&R BLDG & FAC 921.80 *TOTAL VENDOR BUCKERIDGE DOOR CO. 1,057.55 152750 COMMONWEALTH EDISON 57101 DEC 089063 3825 ELEC FAC 221.39 *TOTAL VENDOR COMMONWEALTH EDISON 221.39 * 155090 R. L. CORTY & CO 43304 089131 3916 M&R BLDG & FAC 154.70 *TOTAL VENDOR R. L. CORTY & CO 154.70 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 30.60 MULTIPLE 089138 3114 11.38 MULTIPLE 089138 3114 8.25 MULTIPLE 089138 3114 31.60 *TOTAL VENDOR G & K SERVICES NO C 81.83 * 357400 HEWING BROS. 356772 089072 3916 M&R BLDG & FAC 92.40 *TOTAL VENDOR HENNING BROS. 92.40 * 511042 LAFORCE 423908RI 089144 3916 M&R BLDG & FAC 570.00 *TOTAL VENDOR LAFORCE 570.00 * Date: 02/15/07 10:47 Village of, Buffalo Grove Page: 23 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000451 BUILDING SERVICES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 562210 M-D BUILDING MATERIAL 385333 089150 3916 M&R BLDG & FAC 1,632.11 *TOTAL VENDOR M-D BUILDING MATERI 1,632.11 612020 NICOR MULTIPLE 089091 3812 GAS FAC 541.96 MULTIPLE 089091 3812 GAS FAC 1, 738.14 MULTIPLE 089091 3812 GAS FAC 638.66 MULTIPLE 089091 3812 GAS FAC 1, 122.08 *TOTAL VENDOR NICOR 4,040.84 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 17.20 *TOTAL VENDOR POSITIVE PROMOTIONS 17.20 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 15.12 02/15/07 089247 3211 TELEPHONE 32.25 02/15/07 089247 3211 TELEPHONE 28.99 *TOTAL VENDOR VILLAGE OF BUFFALO 76.36 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 2, 987.82 *TOTAL VENDOR VBG-HEALTH INS 2,987.82 **TOTAL BUILDING SERVICES 13,539.22 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 24 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000461 STREET OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 32276 ALLIED ASPHALT PAVING CO. 118172 089117 3912 M&R STREETS & HWY 324.36 *TOTAL VENDOR ALLIED ASPHALT PAVI 324.36 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 12.65 MULTIPLE 089138 3114 12.65 MULTIPLE 089138 3114 27.35 MULTIPLE 089138 3114 27.35 *TOTAL VENDOR G & K SERVICES NO C 80.00 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 17.20 *TOTAL VENDOR POSITIVE PROMOTIONS 17.20 795454 SIGN OUTLET STORE CG-71051 089168 3112 PRO TRNG 224.10 *TOTAL VENDOR SIGN OUTLET STORE 224.10 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 79.11 02/15/07 089247 3211 TELEPHONE 74.15 02/15/07 089247 3211 TELEPHONE 98.86 *TOTAL VENDOR VILLAGE OF BUFFALO 252.12 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 4,480.30 *TOTAL VENDOR VBG-HEALTH INS 4,480.30 * 906950 VULCAN MAT FIN CO 784568 089109 3912 M&R STREET LITES 1, 098.25 *TOTAL VENDOR VULCAN MAT FIN CO 1,098.25 **TOTAL STREET OPERATIONS 6,476.33 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 25 User: h=tsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000462 PUB WRKS ADM VENDOR# VWDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 155034 CORPORATE EXPRESS MULTIPLE 089130 3240 OFFICE SUPP/M&R D 143.77 *TOTAL VENDOR CORPORATE EXPRESS 143.77 * 155034 CORPORATE EXPRESS MULTIPLE 089130 4111 OFFICE SUPP/M&R D 119.96 MULTIPLE 089065 3240 OFFICE SUPP 129.51 *TOTAL VENDOR CORPORATE EXPRESS 249.47 * 418920 IL SECT AWWA 4404 089075 3112 PRO TRNG 35.00 *TOTAL VENDOR IL SECT AWWA 35.00 * 620321 OCE FINANCIAL SERV INC 426554 089159 4313 OFFICE EQUIFMFNT 192.61 *TOTAL VENDOR OCE FINANCIAL SERV 192.61 * 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 75.87 02%15/07 089247 3211 TELEPHQNE 103.86 02%15/07 089247 3211 TELEPHONE 71.19 *TOTAL VENDOR VILLAGE OF BUFFALO 250.92 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 3, 006.22 *TOTAL VENDOR VBG-HEALTH INS 3,006.22 **TOTAL PUB WkKS ADM 3,877.99 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 26 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000463 FORESTRY VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 48.50 *TOTAL VENDOR G & K SERVICES NO C 48.50 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 4.95 MULTIPLE 089138 3114 4.95 MULTIPLE 089138 3114 48.50 MULTIPLE 089138 3114 7.48 *TOTAL VENDOR G & K SERVICES NO C 65.88 585375 MORTON ARBORETUM 2/8/07 089230 3112 PRO TRNG 45.00 *TOTAL VENDOR MORTON ARBORETUM 45.00 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 17.20 *TOTAL VENDOR POSITIVE PROMOTIONS 17.20 * 768862 JOHN SAKASH CO. , INC 186409 089167 3824 SMALL EQUIP & TOO 81.4.8 *TOTAL VENDOR JOHN SAKASH CO. , IN 81.48 * 81021S STAPLES BUS ADV MULTIPLE 089103 3240 OFF SUPP 66.83 *TOTAL VENDOR STAPLES BUS ADV 66.83 * 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 9.27 02/15/07 089247 3211 TELEPHONE 8.64 02/15/07 089247 3211 TELEPHONES 4.59 *TOTAL VENDOR VILLAGE OF BUFFALO 22.50 * 903165 VBG-HEALTH INS 02;07 089249 3111 PREM PAYMENTS 12,519.85 *TOTAL VENDOR VSG-HEALTH INS 12,519.85 * **TOTAL FORESTRY 12,822.24 45.00 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 27 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 205 A & A BODY SHOP, INC. MULTIPLE 089113 4218 CONT AUTO SERV/PA 339.95 *TOTAL VENDOR A & A BODY SHOP, IN 339.95 * 205 A & A BODY SHOP, INC. MULTIPT,$ 089113 4213 CONT AUTO SERV/PA 4,668.22 *TOTAL VENDOR A & A BODY SHOP, IN 4,668.22 * 51150 ARLINGTON HEIGHTS FORD 1120 JAN 0 089118 4215 MISC EXP 181.92 1120 JAN 0 089118 4213 MISC EXP 1,239.12 1120 JAN 0 089118 4218 MISC EXP 102.95 *TOTAL VENDOR ARLINGTON HEIGHTS F 1, 523.99 * 51210 ARLINGTON POWER EQUIP MULTIPLE 089119 4213 AUTO PARTS 5.94 MULTIPLE 089119 4213 AUTO PAP,.TS_ 130.06 *TOTAL VENDOR ARLINGTON POWER EQU 136.00 * 91730 BERLAND'S HOUSE OF TOOLS 74852 089123 3824 SMALL EQUIP & TOO 107.98 *TOTAL VENDOR BERLAND'S HOUSE OF 107.98 * 117800 BURRIS EQUIPMENT CO. PS24847 089056 4213 AUTO PARTS 270.84 *TOTAL VENDOR BURRIS EQUIPMENT CO 270.84 * 124410 CATCHING FLUIDPOWER MULTIPLE 089126 4213 AUTO PARTS 116.79 MULTIPLE 089126 4213 AUTO PARTS 93.91 *TOTAL VENDOR CATCHING FLUIDPOWER 210.70 * 134595 CERTIFIED FLEET SERVICES R13278' 089127 4218 CONT AUTO SERV 6,807.51 *TOTAL VENDOR CERTIFIED FLEET SER 6, 807.51 139074 CHICAGO INT'L TRUCK 112012083 089061 4213 AUTO PARTS 433.69 *TOTAL VENDOR CHICAGO INT'L TRUCK 433.69 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 089135 4213 AUTO PARTS 67.23 MULTIPLE 089135 4213 AUTO PARTS 23 .22 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 28 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED MULTIPLE 089135 4213 AUTO PARTS 46.38 *TOTAL VENDOR EL-COR INDUSTRIES, 136.83 * 204600 EL-COR INDUSTRIES, INC MULTIPLE 089135 4213 AUTO PARTS 168.29 *TOTAL VENDOR EL-COR INDUSTRIES, 168.29 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 3.85 MULTIPLE 089138 311.4 71.90 MULTIPLE 089138 3114 64.57 *TOTAL VENDOR G & K SERVICES NO C 140.32 * 517945 LEACH ENTE,R.PRISES, INC MULTIPLE 089145 4213 AUTO PARTS 27.98 MULTIPLE 089145 4213 AUTO PARTS 232.26 *TOTAL VENDOR LEACH ENTERPRISES, 260.24 * 570150 MIDWAY TRUCK PARTS MULTIPLE 089152 4213 AUTO PARTS 571.52 MULTIPLE 089152 4213 AUTO PARTS 1,258.56 651773 089086 4213 AUTO PARTS 81.16 *TOTAL VENDOR MIDWAY TRUCK PARTS 1, 911.24 * 570296 MIDWEST LUBE, INC 17405 089153 4213 AUTO PARTS 294.92 *TOTAL VENDOR MIDWEST LUBE, INC 294.92 * 5%770 NAPA-HEIGHTS AUTOMOTIVE 790 JAN 07 089155 4213 MISC SUPP/AUTO PA 3,249.17 790 JAN 07 089155 3250 MISC SUPP/AUTO PA 15.57 *TOTAL VENDOR NAPA-HEIGHTS AUTOMO 3,264.74 612050 NORTHERN TOOL & EQUIP CO 15428834 089157 3824 SMALL EQUIP & TOO 370.54 *TOTAL VENDOR NORTHERN TOOL & EQU 370.54 * 612240 N W FORD & STERLING 599146 089092 4213 AUTO PARTS 204.70 MULTIPLE 089158 4213 AUTO PARTS 22.22 MULTIPLE 089158 4213 AUTO PARTS 18.47 MULTIPLE 089158 4213 AUTO PARTS 168.13 *TOTAL VENDOR N W FORD & STERLING 413.52 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 29 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 690710 PATTEN INDUSTRIES, INC MULTIPLE 089161 4218 CONT AUTO SERV 3, 753.53 MULTIPLE 089161 4218 CONT AUTO SERV 4, 072.32 MULTIPLE 089161 4218 CONT AUTO SERV 4,928.07 *TOTAL VENDOR PATTEN INDUSTRIES, 12,753.92 * 690775 PAYLINE WEST, INC. W58793 089162 4218 CONT AUTO SERV 659.00 *TOTAL VENDOR PAYLINE WEST, INC. 659.00 * 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 17.20 *TOTAL VENDOR POSITIVE PROMOTIONS 17.20 * 729230 QUALITY TRUCK PARTS & SUP 103622 089164 4213 AUTO PARTS 112.35 *TOTAL VENDOR QUALITY TRUCK PARTS 112.35 * 739965 RHINO LININGS OF DUPAGE A2522 089165 4213 AUTO PARTS/CANT A 76.50 A2522 089165 4218 AUTO PARTS/CONT A 50.00 *TOTAL VENDOR RHINO LININGS OF DU 126.50 * 807900 SPRING ALIGN 67084 089170 4218 CONT AUTO SERV 962.84 *TOTAL VENDOR SPRING ALIGN 962.84 * 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 85.50 02/15/07 089247 3211 TELEPHONE 98.14 02/15/07 089247 3211 TELEPHONE 71.01 *TOTAL VENDOR VILLAGE OF BUFFALO 254.65 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 6, 944.93 *TOTAL VENDOR VBG-HEALTH INS 6, 944.93 * 930750 WENTWORTH TIRE SERVICE 453951 089173 4213 AUTO PARTS 781.28 *TOTAL VENDOR WENTWORTH TIRE SERV 781.28 * 931990 WEST SIDE TRACTOR SALES Date: 02/15/07 10:47 Village of Buffalo Grove Page: 30 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000465 CENTRAL GARAGE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED W68494 089174 4213 AUTO PARTS 29.14 *TOTAL VENDOR WEST SIDE TRACTOR S 29.14 949068 WORLDWIDE EQUIP SALES MULTIPLE 089175 4213 AUTO PARTS 12.56 MULTIPLE 089175 4213 AUTO PARTS 382.16 *TOTAL VENDOR WORLDWIDE EQUIP SAL 394.72 **TOTAL CENTRAL GARAGE 44,496.05 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 31 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000466 DRAINAGE SYSTEM VENDOR.# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 82110 BANNER PLUMBING SUPP CO 1168565 089121 4017 STORM SEWERS 36.94 *TOTAL VENDOR BANNER PLUMBING SUP 36.94 * 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 10.30 MULTIPLE 089138 3114 10.30 *TOTAL VENDOR G & K SERVICES NO C 20.60 * 418920 IL SECT AWWA 4345 089141 3112 PRO TRNG 35.00 *TOTAL VENDOR IL SECT AWWA 35.00 * 570131 MID AMERICAN WATER OF MULTIPLE 089151 4017 WATER MAINS/ST & 124.10 *TOTAL VENDOR MID AMERICAN WATER 124.10 * 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 18.42 *TOTAL VENDOR POSITIVE PROMOTIONS 18.42 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 1,348.04 *TOTAL VENDOR VBG-HEALTH INS 1,348.04 * **TOTAL DRAINAGE SYSTEM 1, 583.10 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 32 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000471 ESDA VENDOR# VENDOR NAME INVOICE# VOUCIUR ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 HOMELAND PROTECTION PROF 21669 089191 3112 PRO TRNG 49.00 *TOTAL VENDOR -> ONE-TIME VENDORS 49.00 * 807996 SPRINT 9427 JAN 0 089210 3211 TELEPHONE 56.87 *TOTAL VENDOR SPRINT 56.87 * 903455 VERIZON WIRELESS 1624814456 089213 3211 TELEPHONE 37.31 *TOTAL VENDOR VERIZON WIRELESS 37.31 * **TOTAL ESDA 143.18 Date: .02/15/07 10:47 Village of Buffalo Grove Page: 33 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000010 DEPT NO. 000481 TRANSFER NON-OPER VEUDM# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903140 VILLAGE OF BUFFALO GROVE 2/1/07 089216 4823 PFRS PROP REP TAX 1,169.46 *TOTAL VENDOR VILLAGE OF BUFFALO 1,169.46 * 903200 VILLAGE OF BUFFALO GROVE 02/07 089218 4815 FND TRANS 75,430.95 *TOTAL VENDOR VILLAGE OF BUFFALO 75,430.95 * 903240 VILLAGE OF BUFFALO GROVE 2/1/07 089215 4822 PERS PROP REP TAX 1,361.92 *TOTAL VENDOR VILLAGE OF BUFFALO 1,361.92 * **TOTAL TRANSFER NON-OPER 77,962.33 ***TOTAL CORPORATE FUND 471,495.89 8, 629.93 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 34 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO 000014 D ' NO. 000503 SPEC REVENUE-PARKING LOT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 587000 M & R ELECTRONICS 171834 089088 3916 M&R BLDG & FAC 138.00 *TOTAL VENDOR M & R ELECTRONICS 138.00 * 687600 PACE/PARK & RIDE NOV 06-JAN 089243 4951 PARKING LOT FEES 3,381.85 *TOTAL VENDOR PACE/PAR#, & RIDE 3,381.85 **TOTAL SPEC REVENUE-PARKING LOT 3, 519.85 ***TOTAL PARKING LOT FUND 3,519.85 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 35 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000021 DEPT NO. 000511 CAP PROD-FACILITIES VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 10562 AIR CON REF & HTG, INC 3304-1 089048 4656 PSC GAR VENT 9,552.00 *TOTAL VENDOR AIR CON REF & HTG, 9,552.00 103255 BONESTROO DEVERY & ASSOC MULTIPLE 089236 4611 MAINT CONTR/BLDG 655.00 *TOTAL VENDOR BONESTROO DEVERY & 655.00 * 527600 LOWER COST SOLUTIONS INC #5 089083 4679 GRADE CROSSING CO 6,830.29 *TOTAL VENDOR LOWER COST SOLUTION 6,830.29 * **TOTAL CAP PROJ-FACILITIES 17,037.29 ***TOTAL CAP PROD-FACILITIES 17,037.29 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 36 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000031 DEPT NO. 000521 DEBT SERV-ST MAINT VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 EDWARD CHALFIE 480000702 089059 1201 SALE OF WATER 180.10 *TOTAL VENDOR -> ONE-TIME VENDORS 180.10 **TOTAL DEBT SERV-ST MAINT 180.10 ***TOTAL STREET MAINT DEBT SERVICE 180.10 Date: 02/1.5/07 10:47 Village of Buffalo Grove Page: 37 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000033 DEPT NO. 000523 DEBT SERV-FAC DEV VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 805910 SPEER FINANCIAL, INC. Dll-06/18 089244 3231 FISC AGT FEES 770.81 *TOTAL VENDOR SPEER FINANCIAL, IN 770.81 **TOTAL DEBT SERV-FAC DEV 770.81 ***TOTAL FACILITIES DEV DEBT SERV 770.81 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 38 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000042 DEPT NO. 000532 PENSION-FIRE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 9281 ADV OCCUPATIONAL MED SPEC 103842 089114 4935 ALL OTHER EXP 450.00 *TOTAL VENDOR ADV OCCUPATIONAL ME 450.00 * 568107 MESIROW FINANCIAL 3/31/07 089085 4935 ALL OTHER EXP 8,869.10 *TOTAL VENDOR MESIROW FINANCIAL 8,869.10 * **TOTAL PENSION-FIRE 9,319.10 ***TOTAL FIRE PENSION FUND 9,319.10 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 39 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000051 DEPT NO. 000251 WATER REVENUE VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 99998 MISEON NAM 570000344 089198 1299 SALE OF WATER 70.30 *TOTAL VENDOR -> ONE-TIME VENDORS 70.30 **TOTAL WATER REVENUE 70.30 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 40 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOA ACCT# 'TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 58181 AT&T 9357 DEC 0 089235 4412 SYSTEM IMP 48.65 *'TOTAL VENDOR AT&T 48.65 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 26.60 MULTIPLE 089138 3114 8.30 MULTIPLE 089138 3114 26.60 MULTIPLE 089138 3114 8.80 *'TOTAL VENDOR G & K SERVICES NO C 70.30 416920 IL SECT AWWA 4404 089075 3112 PRO TRNG 35.00 *'TOTAL VENDOR IL SECT AWWA 35.00 562197 MCHENRY ANA WAT LAB, INC 700135 089149 3112 PRO TRNG 160.00 *'TOTAL VENDOR MCHENRY ANA WAT LAB 160.00 570131 MID AMERICAN WATER OF MULTIPLE 089151 4013 WATER MAINS/ST & 127.00 *TOTAL VENDOR MID AMERICAN WATER 127.00 612020 NICOR MULTIPLE 089156 3815 GAS FAC 86.52 MULTIPLE 089156 3815 GAS FAC 164.77 *TOTAL VENDOR NICOR 251.29 712420 POSITIVE PROMOTIONS 2537942 ' 089163 3117 EMP SAFETY EQUIP 18.43 2537942 089163 3117 FMP SAFETY EQUIP 1.84 *TOTAL VENDOR POSITIVE PROMOTIONS 20.27 810215 STAPLES BUS .ADV MULTIPLE 089103 3240 OFF SUPP 64.85 *TOTAL VENDOR STAPLES BUS ADV 64.85 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 089223 4211 579.35 MULTIPLE 089223 4213 1,499.71 MULTIPLE 089223 4218 78.00 02/15/07 089247 3211 TELEPHONE 67.96 02/15/07 089247 3211 TELEPHONE 46.99 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 41 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000051 DEPT NO. 000541 WATER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 02/04/07 089224 3125 EMP CONT PENS 3,798.30 *'TOTAL VENDOR VILLAGE OF BUFFALO 6, 070.31 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 69.93 MULTIPLE 089223 4212 1,527.73 MULTIPLE 089223 4214 4,651.92 *'TOTAL VENDOR VILLAGE OF BUFFALO 6,249.58 903165 VBG-HEALTH I:NS 02/07 089249 3111 PREM PAYMENTS 9, 930.10 *TOTAL VENDOR VBG-HEALTH INS 9, 930.10 903220 VILLAGE OF BUFFALO GROVE MULTIPLE 089226 3113 15.00 *'TOTAL VENDOR VILLAGE OF BUFFALO 15.00 988700 ZIMMERMAN HARDWARE 1619 JAN 0 089176 4014 MISC EXP 2.51 1619 JAN 0 089176 4012 MISC EXP 57.45 *TOTAL VENDOR ZIMMERMAN HARDWARE 59.96 **TOTAL WATER OPERATIONS 23,102.31 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 42 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 18.55 *TOTAL VENDOR G & K SERVICES NO C 18.55 306910 G & K SERVICES NO CHICAGO MULTIPLE 089138 3114 1.10 MULTIPLE 089138 3114 1.10 MULTIPLE 089138 3114 18.55 *TOTAL VENDOR G & K SERVICES NO C 20.75 325900 GRAINGER,INC. 9288884407 089139 4018 LIFT STATIONS 69.55 *TOTAL VENDOR GRAINGER,INC. 69.55 * 418920 IL SECT AWWA 4404 089075 3112 PRO TRNG 35.00 4345 089141 3112 PRO TRNG 95.00 *TOTAL VENDOR IL SECT AWWA 130.00 * 512500 LAKE CO PUBLIC WORKS DEPT DEC-JAN 07 089241 3819 TREAT FEES 135,309.78 *TOTAL VENDOR LAKE CO PUBLIC WORK 135,309.78 * 712420 POSITIVE PROMOTIONS 2537942 089163 3117 EMP SAFETY EQUIP 17.20 *TOTAL VENDOR POSITIVE PROMOTIONS 17.20 810215 STAPLES BUS ADV MULTIPLE 089103 3240 OFF SUPP 64.85 *TOTAL VENDOR STAPLES BUS ADV 64.85 903100 VILLAGE OF BUFFALO GROVE MULTIPLE 089223 4214 976.96 MULTIPLE 089223 4211 122.77 MULTIPLE 089223 4212 154.01 02/04/07 089224 3125 EMP CONT PENS 1, 881.18 MULTIPLE 089223 4213 298.58 *TOTAL VENDOR VILLAGE OF BUFFALO 3,433.50 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 415.09 *TOTAL VENDOR VBG-HEALTH INS 415.09 * Date: 02/15/07 10:47 Village of Buffalo Grove Page: 43 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000051 DEPT NO. 000542 SEWER OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 988700 ZIMMERMAN HARDWARE 161.9 JAN 0 089176 3250 MISC EXP 11.51 *TOTAL VENDOR ZIMMERMAN HARDWARE 11.51 * 988700 ZIMMERMAN HARDWARE 1619 JAN 0 089176 4018 MISC EXP 13.69 *TOTAL VENDOR ZIMMERMAN HARDWARE 13.69 * **TOTAL SEWER OPERATIONS 139,504.47 ***TOTAL WATER & SEWER FUND 162,677.08 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 44 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000055 DEPT NO. 000546 GOLF OPERATION-BGGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 327211 MAYNARD GUERRERO FINAL 089250 3916 M&R BLDG & FAC 1,175.00 *TOTAL VENDOR MAYNARD GUERRERO 1, 175.00 417720 IL DEPT OF REVENUE JAN 07 089229 3395 STATE SALES TAX 103 .00 *TOTAL VENDOR IL DEPT OF REVENUE 103 .00 903100 VILLAGE OF BUFFALO GROVE 02/15/07 089247 3211 TELEPHONE 62.55 02/15/07 089247 3211 TELEPHONE 64.53 02/04/07 089224 3125 EMP CONT PENS 2,218.75 02/15/07 089247 3211 TELEPHONE 50.40 *TOTAL VENDOR VILLAGE OF BUFFALO 2,396.23 * 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 2, 910.10 *TOTAL VENDOR VBG-HEALTH INS 2, 910.10 * **TOTAL GOLF OPERATION-BGGC 5,306.33 1,278.00 ***TOTAL BUFFALO GROVE GOLF CLUB 5,306.33 1,278.00 Date: 02/15/07 10:47 village of Buffalo Grove Page: 45 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000057 DEPT NO. 000548 GOLF OPERATIONS-AGC VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 903100 VILLAGE OF BUFFALO GROVE 02/04/07 089224 3125 EMP CONT PENS 1, 959.00 *TOTAL VENDOR VILLAGE OF BUFFALO 1, 959.00 903165 VBG-HEALTH INS 02/07 089249 3111 PREM PAYMENTS 4,821.53 *TOTAL VENDOR VBG-HEALTH INS 4,821.53 * **TOTAL GOLF OPERATIONS-AGC 6,780.53 ***TOTAL ARBORETUM GOLF CLUB FUND 6, 780.53 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 46 User: hl4ntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000058 DEPT NO. . 000549 MIS OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED 821400 WELLS FARGO BANK, NA 2245 089209 4922 USER FEES 79,944.00 *TOTAL VENDOR WELLS FARGO BANK, N 79,944.00 **TOTAL MIS OPERATIONS 79,944.00 ***TOTAL MIS OPERATIONS FUND 79, 944.00 Date: 02/15/07 10:47 Village of Buffalo Grove Page: 47 User: huntsa EXPENDITURE APPROVALS LIST Warrant Date 02/20/07 FUND NO. 000058 DEPT NO. 000549 MIS OPERATIONS VENDOR# VENDOR NAME INVOICE# VOUCHER ACCT# TSK OPT C-CTR ITEM DESCRIPTION EXP AMOUNT HAND-ISSUED ****TOTAL BILLS 757,030.98 9,907.93 VII1AGE OF BUFFALO GROVE Fifty Raupp Blvd. Buffalo Grove.IL 60089-2100 Fax 847-459-7906 MANAGEMENT REPORT William H.Brimm,CM Village Manager #301 847-459-2525 Third Quarter—January, 2007 1. Cash& Investment Portfolio - January, 2007 2. Real Estate Transfer Tax Activity—January, 2007 3. Sales Tax Collections—January, 2007 4. Golf Course Operating Statistics—N/A 5. Corporate Fund Revenue & Expense Analysis—January, 2007 6. Water Fund Revenue & Expense Analysis—January, 2007 7. Income Tax Proceeds—January, 2007 8. Public Safety Report A. Fire Department Activities—January, 2007 B. Police Department Activities - January, 2007 9. Public Works Monthly Activity—January, 2007 A. Monthly Pumping Report B. Central Garage Fleet Cost Detail C. Snow Command 10. Community Development Report A. Compilation of Permit Activity—January, 2007 B. Certificates of Occupancy—January, 2007 C. Public Safety Activity Report—January, 2007 D. Public Utilities Construction Report—January, 2007 WILLIAM H. 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L 00 0 1 � 0 � C U o m m w a� 0 0 U LO O L() O In N 04 �— � o, W 10 Q io�o UJ a o ZCD s w N w Q c~n Q � s LL 0 �s �o. s s o� 00000000 W U) � r> IL W sG /O �O LU �G > 0 � c ) �2I pQ0 w W � �a JWWQ yGo U. Go, s Go, Oc� s Goy s s�1 Goy 0 0 0 0 0 0 O 00 Cfl It N T- BUFFALO GROVE POLICE DEPARTMENT January 2007 Calendar Calendar Year to Date: Jan Jan Yr To Date Jan Jan Jan Jan Jan PART I CRIMES 2007 2006 2007 2006 2005 2004 2003 2002 Homicide 0 0 0 0 1 0 0 0 Forcible Rape/Agg. Criminal Sexual Assault 0 0 0 0 0 0 0 1 Criminal Sexual Assault 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 Aggravated Battery 0 0 0 0 0 0 0 0 Aggravated Assault 0 0 0 0 1 0 0 0 Burglary 2 2 2 2 0 0 9 5 Burglary from Auto 15 14 15 14 5 11 6 15 Theft 17 24 17 24 13 22 23 28 Auto Theft 1 0 1 0 2 2 0 1 Arson 0 0 0 0 0 0 0 0 Tot. I Crimes 35 40 35 40 22 35 38 50 Part II Offenses 114 169 114 169 153 150 162 188 Part III Codes 1223 1125 1223 1125 1338 1515 1407 1349 Incidents 1372 1334 1372 1334 1513 1700 1607 1587 ARREST DATA Part I 4 7 4 7 7 5 9 10 Part II 87 80 87 80 70 72 56 92 Part III 7 7 7 7 5 8 10 5 Traffic 1694 1345 1694 1345 1532 1327 1281 1329 Ordinance 392 266 392 266 362 319 384 527 MANPOWER ANALYSIS - PATROL DIVISION MANPOWER ANALYSIS - PATROL DIVISION January 2007 January 2006 Equivalent Equivalent Part I 35 x 3 = 105 Part I 40 x 3 = 120 Part II 114 x 1.5 = 171 Part II 169 x 1.5 = 254 Part III 1110x .5 = 555 Part III 956 x .5 = 478 Accidents 113 x 1.5 = 170 Accidents 169 x 1.5 = 254 Traffic 1694 x .25 = 424 Traffic 1345 x .25 = 336 Ordinance 392 x .08 = 31 Ordinance 266 x .08 = 21 Total dedicated hours 1456 (formulated) Total dedicated hours 1463 (formulated) Total man-hours: 5694 Total man-hours: 5009 Undedicated Dedicated Ratio Undedicated Dedicated Ratio 4238 (divided by) 1456 = 2 .91:1 3546 (divided by) 1463 = 2.42:1 All data is reported with the resources available through the new Records Management System. Reporting functions are a work in progress. Inconsistencies are expected and will be addressed. PUBLIC WORKS DEPARTMENT OPERATIONS DIVISION January-07 WATER PUMPAGE REPORT (month) TOTAL THIS PERIOD FISCAL YEAR TO DATE LOCATION CURRENT LAST YEAR CURRENT LAST YEAR Well/Pumping Station#1 345 So.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 10.443 11.685 119.120 105.625 TOTAL PUMPAGE 10.443 11.685 119.120 105.625 Well/Pumping Station#2 525 No.Arlington Heights Rd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 50.833 42.732 469.942 457.513 TOTAL PUMPAGE(mil.gal.) 50.833 42.732 469.942 457.513 Well/Pumping Station#6 120 Horatio Blvd. Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Lake Water Pumpage(mil.gal.) 34.522 22.806 311.566 387.106 TOTAL PUMPAGE(mil.gal.) 34.522 22.806 311.566 387.106 Pumping Station#7 401 LaSallle Ln. Lake Water Pumpage(mil.gal.) 32.589 51.542 436.545 536.138 TOTAL PUMPAGE(mil.gal.) 32.589 51.542 436.545 536.138 Total Well Pumpage(mil.gal.) 0.000 0.000 0.000 0.000 Total Lake Water Pumpage(mil.gal.) 128.387 128.765 1337.173 1486.382 TOTAL GALLONS PUMPED(mil.gal.) 128.387 128.765 1337.173 1486.382 AVERAGE DAILY USAGE(mgd) 4.142 4.154 4.845 5.385 Comments Submitted by: W e t' n Su i t Reviewed by: pe intendent Public Wofks Utilities K:/water/report/monthy/pumpage 2006-2007 VILLAGE OF BUFFALO GROVE OPERATIONS DIVISION WATER AND SEWER SECTION January-07 WATER DAILY PUMPAGE SUMMARY LOG (mgd) Date Southwest Northwest South North DAILY RAIN Well#1 Well#2 Well#6 Res.#7 TOTAL GAUGE 01/01/07 0.526 1.748 1.667 0.104 4.045 0.00 01/02/07 0.513 1.747 1.796 0.315 4.371 0.00 01/03/07 0.494 1.741 1.695 0.307 4.237 0.00 01/04/07 0.491 1.742 1.683 0.360 4.276 0.40 01/05/07 0.487 1.687 1.331 0.864 4.369 0.00 01/06/07 0.494 1.670 1.235 1.137 4.536 0.01 01/07/07 0.495 1.677 1.275 0.825 4.272 0.05 01/08/07 0.486 1.645 0.887 0.993 4.011 0.00 01/09/07 0.496 1.596 0.563 1.529 4.184 0.00 01/10/07 0.494 1.600 0.578 1.140 3.812 0.00 01/11/07 0.504 1.596 0.541 1.140 3.781 0.00 01/12/07 0.396 1.589 0.495 1.857 4.337 0.00 01/13/07 0.464 1.588 0.610 1.094 3.756 0.00 01/14/07 0.498 1.588 0.646 2.373 5.105 0.00 01/15/07 0.338 1.598 0.619 1.715 4.270 0.00 01/16/07 0.189 1.597 0.566 1.610 3.962 0.00 01/17/07 0.197 1.629 0.894 1.570 4.290 0.00 01/18/07 0.199 1.671 1.203 1.647 4.720 0.00 01/19/07 0.200 1.604 1.238 1.105 4.147 0.00 01/20/07 0.201 1.655 1.326 1.037 4.219 0.00 01/21/07 0.201 1.639 1.291 0.977 4.108 0.00 01/22/07 0.199 1.616 1.239 0.631 3.685 0.00 01/23/07 0.197 1.535 0.647 1.100 3.479 0.00 01/24/07 0.197 1.552 0.961 1.338 4.048 0.00 01/25/07 0.196 1.651 1.342 0.870 4.059 0.00 01/26/07 0.195 1.639 1.300 0.863 3.997 0.00 01/27/07 0.199 1.642 1.365 0.877 4.083 0.00 01/28/07 0.210 1.670 1.476 1.225 4.581 0.00 01/29/07 0.202 1.645 1.344 0.566 3.757 0.00 01/30/07 0.226 1.632 1.337 0.658 3.853 0.00 01/31/07 0.259 1.644 1.372 0.762 4.037 0.00 TOTAL 10.4431 50.8331 34.522 32.5891 128.387 0.46 Village of Buffalo Grove Public Works Department January 2007 Central Garage Section Fleet Cost Detail This Fiscal Year This Fiscal Year Last Fiscal Year Last Fiscal Year Current Period Year-To-Date Current Period Year-To-Date Usage-Miles/Hours 92,771.0 830,137.0 84,917.0 777,775.0 Fuel-Gasoline Gallons 7,071.8 63,061.7 6,328.8 57,326.1 Fuel-Diesel Gallons 5,259.8 40,540.2 4,050.8 36,154.0 Fuel Usage-MPG/MPH 7.5 8.0 7.4 8.3 En-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 2nd-Oil-Usage/Qt. 0.0 0.0 0.0 0.0 Road Calls 1.0 15.0 0.0 7.0 #Repairs 887.0 6,009.0 638.0 5,602.0 Shop Hours 715.0 5,586.3 691.0 5,951.5 Down Hours 4,565.0 32,988.8 2,782.0 27,276.5 Cost ltmk Cost /Mile Cost /Mile Cost itmk 4211 -Gasoline 12,021.77 0.130 126,171.6 0.152 11,733.7 0.077 108,279.3 0.077 4212-Diesel 10,841.45 0.117 83,742.1 0.101 8,506.8 0.047 73,007.1 0.047 4215-Add Eng-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.0 0.000 4215-Add 2nd-Oil 0.00 0.000 0.00 0.000 0.00 0.000 0.0 0.000 4213-Shop Parts 11,070.61 0.119 79,972.5 0.096 11,892.9 0.071 70,368.2 0.071 4214-Shop Labor 32,803.56 0.354 257,110.8 0.310 29,000.0 0.175 296,069.6 0.175 4218-Outside Repair 4,530.03 0.049 52,449.6 0.063 7,010.8 0.357 49,353.5 0.357 TOTAL 71,267.42 0.768 599,446.57 0.722 68,144.16 0.802 597,077.76 0.768 Submitted by: Fleet Manager Reviewed by: 141 S erintendent Public Works perations g:\common\garage\reports\monthly\monend06 M O Q M fn O O O O O O O O o O O O O m n O O ppy�O O m Q 0 0 0 0 0 N A r 0 U z A A r ap 0 0 0 Op O V OND O O M m O O= N N z Q Q m 0 00 m o wm o m 10 O O M OF OI O� N O�- OO M r S O H R I O N m O A N N mQ g0 a 5U M N a o m Q o m m o 0 o m aN c� v o afn moor o o of m moom000 c 00 °D ro C30 n em e W U ui 0 0 0 0 0 o D o 0 0 m o o U o000000 0 Ox oI o O? 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O 2 O _ E w O 1' C_ N � (Q } -, _ U (ndw � iiNdLL. cn W 2 � UU) = Z ryUQ 0 d M :D c W D Q O 0rly 2 m / % 2 \ & N � © % 2 % � % 00 / k \ \ § § e 0 z p 2 0 A o # g n n o = -O qt c - _ ¥ o r # i I,- n n # # q q \ _ CD CO % f \ 06 CD o z � > cu m < cu 0 LU zLL < / / i � / / O < CO b 0- e o G Z c = g 0 } % c / @ \/ / \ / \/¥ a) ff S / \ ¢ f f / / � f f o z / f ƒ g > w / 25 ° ° _ < > 0 - 2 o E % / / \ _� _ $ » CU f < j < f \ f \ t \ c 6 f U � [ E o = 2 � o e a) m o ° o 2 e e o 0 > / a. N = I & 2ILm < NIImLLCo Ru 2 ± u < 2m wgw t _ -j / \ CL cu f 2 2 To: Edward Schar Building Commissioner From: Brian P. Sheehan, R.S. Health Officer Date: February 1, 2007 Subject: Health Department Activity Report for the Month of January. Day Care Center/Day Care Home 2 Food Service Inspections 33 Food Service Re-inspections 7 Food Service Construction Inspections 5 Foodstore Inspections 3 Food Service Pre-opening Inspections 4 Plan Reviews 23 Complaint Inspections & Follow-up 61 Property Maintenance Inspections 69 Microwave Inspections 12 Carbon Monoxide (Commercial/Residential) 14 Radon Kit Installation & Follow-up 4 Vending Machine License Inspections 13 Mobile Vendor Licenses/Inspections 3 Swimming Pool/Spa Inspections/Re-inspections 2 Temporary Foodservice Inspections/Reinspections 0 Emergency Inspections & Re-inspections 0 Assistance to Public 231 Meetings &Training: NIU Civics Leadership Academy 1-11-2007 cc: Board of Health DEPARTMENT OF BUILDING AND ZONING PUBLIC SAFETY ACTIVITY REPORT JANUARY, 2007 IV. LITIGATION: Please see attachments V. CODE CONFERENCES: January 18, 2007 —301 North Riverwalk Drive, Tim Beechick, Archideas Architects, and Thompson Elevator Inspection Service VI. PROPERTY MANAGEMENT: BUFFALO COURT: No action required. BUFFALO GROVE SHOPPES: No action required. CAMBRIDGE COMMONS: No action required. CAMBRIDGE WEST: No action required. CHASE PLAZA: Several illegally placed signs were removed. COUNTRY COURT: No action required. CREEKSIDE COMMONS: No action required. DUNDEE POINT: No action required. DUNELL CENTER: No action required. THE GROVE: No action required. GROVE COURT: No action required. GROVE POINT PLAZA: No action required HIGHLAND OAKS: No action required. PLAZA(THE): Several illegally placed signs were removed. PLAZA VERDE: Several illegally placed signs were removed. THE SHOPS AT APTAKISIC CREEK: No action required. SPOERLEIN COMMONS: No action required. STRATHMORE SHOPPING CENTER: Dumpster enclosures in disrepair. Management notified to repair area. Handicap parking spaces are not properly marked. Management notified to have the lot properly marked. STRATHMORE SQUARE: Several illegally placed signs were removed. TOWN CENTER: Several illegally placed signs removed. VILLAGE PLAZA: No action required. WOODLAND COMMONS: The Village was contacted regarding several trees that had died along the berm. The Village is working with the management company on the replacement scheduled for the dead landscaping. Several illegally placed signs were removed. Respectfully submitted, Building Commissioner ES/jck ENGINEERING SERVICES MONTHLY REPORT JANUARY 2007 Mix on Site Testing of sanitary completed. Restoration completed. WaterburyPlace lace Work continues on main walks and drives. Villas at Hidden Lake Reshape of detention pond continues. Earthwork begins. Sanitary construction begins. Metra—Buffalo Grove Work continues on bikeway grading. Richard K. Kuenkler, P.E. Daniel J. K Village Engineer Engineering Technician !Y Kevin J. Hehir Engineering Technician G:\ENGINEER\DJK\Jan07.doc \ k , I - co(2 $ \k �\k !(2 !(m , • � 7i « # § 22 2 2� o % y \( [ § km � }\ % / � ( El Q 2 O � k Q4 % 0 � � % � § 2 � O � � § � k E q to ko 4 ( m 2 © � m § � © k torco )\ \ \ co co 020 � % oo w co m s koQ 2 ® 0 ®C2q CO 00 / � � 4 % c ( q Rim o � o � k - � � ¥ kw ^ q 2 q ~ R � 2 � / � "q Q m k ® @ ® w Board Agenda Item Submittal XI-B Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2007- :A Resolution that will serve as a Surety Bond when permits are requested by the Village f Buffalo Grove to do work in the state right-of-way. Such Resolution to be valid for the Calendar Years 2007 and 2008. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/08/2007 02/20/2007 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is the above-mentioned Resolution, which is required by the State of Illinois, which permits the Village to perform its required maintenance and acts as the Village's Surety Bond for the years 2007 and 2008. Staff recommends that this Resolution be approved at the Village Board's next regular meeting, and that a certified copy be transmitted to the State. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files rd� u it IDOT RES.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William R. Balling Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: February 1, 2007 SUBJECT: SURETY BOND RESOLUTION ILLINOIS DEPARTMENT OF TRANSPORTATION I have attached the above-mentioned Resolution, which is required by the State of Illinois, which permits the Village to perform its required maintenance and acts as the Village's Surety Bond for the years 2007 and 2008. 1 would recommend that this Resolution be approved at the Village Board's next regular meeting, and that a certified copy be transmitted to the State. If you have any questions,please let me know. Richard K. Kuenkler, P.E. G:IENGINEERIRKKIMEMOS1602.doc Attachment RESOLUTION NO. 2007- A RESOLUTION THAT WILL SERVE AS A SURETY BOND WHEN PERMITS ARE REQUESTED BY THE VILLAGE OF BUFFALO GROVE TO DO WORK IN THE STATE RIGHT- OF-WAY. SUCH RESOLUTION TO BE VALID FOR THE CALENDAR YEARS 2007 AND 2008 . WHEREAS, the Village of Buffalo Grove, hereinafter referred to as MUNICIPALITY, located in the Counties of Cook and Lake, State of Illinois, desires to undertake, in the years 2007 and 2008 , the location, construction, operation, and maintenance of driveways and streets returns, water mains, sanitary and storm sewers, street lights, traffic signals, sidewalks, landscaping, etc. , on State highways, within said MUNICIPALITY, which by law and/or agreement come under the jurisdiction and control of the Department of Transportation of the State of Illinois hereinafter referred to as DEPARTMENT; and, WHEREAS, an individual working permit must be obtained from the DEPARTMENT prior to any of the aforesaid installations being constructed either by the MUNICIPALITY or by a private person or firm under contract and supervision of the MUNICIPALITY. NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPALITY: FIRST: That the MUNICIPALITY hereby pledges its good faith and guarantees that all work shall be performed in accordance with the conditions of the permit to be granted by the DEPARTMENT, and to hold the State of Illinois harmless during the prosecution of such work, and assume all liability for damages to person or property due to accident or otherwise by reason of the work which is to be performed under the provision of said permit . SECOND: That all authorized officials of the MUNICIPALITY are hereby instructed and authorized to sign said working permit on behalf of the MUNICIPALITY. AYES : NAYES : ASSENT: PASSED: , 2007 APPROVED: 2007 APPROVED: Village President ATTEST: Village Clerk G:\ENGINEER\Ord & Res\Res07-1.D0C 2 Board Agenda Item Submittal XI-c Requested By: Steve S Balinski Entered By: Leisa M Niemotka Agenda Item Title: Resolution No.2007- A Resolution Commending Sergeant Robert E. Leake Jr.for Service to the Village of Buffalo Grove, 1978-2007. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 02/13/2007 02/20/2007 0 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Resolution attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-D Requested By: Steve S Balinski Entered By: Leisa M Niemotka Agenda Item Title: Resolution No.2007- A Resolution Commending Commander Michael Soucy for Service to the Village of Buffalo Grove, 1976-2006. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 02/13/2007 02/20/2007 0 Regular Agenda Police 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Resolution attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Board Agenda Item Submittal XI-E Requested By: Dan Pearson Entered By: Daniel Pearson Agenda Item Title: Request for authorization to bid station alerting upgrade. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: Consent Agenda 02/15/2007 02/20/2007 0 Regular Agenda Fire 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No 0 Yes No funds? Is this a budgeted item.? Projected total budget impact: $100,000 Additional Notes regarding Expenditures: This has been discussed at the Finance Committee and was authorized to move forward. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This project was identified early in the budget process as acritical project covering our antiquated audio systems in each of our buildings that provides us with the notification of our emergency calls from our dispatch center-Northwest Central Dispatch. In the process of moving to the 800 MHz system with Northwest Central Dispatch several years ago,the quality of our alerting systems was not meet expectations as it related to the digital radio environment. In addition,technology advances in audio systems warrant replacing the components in alignment with the new digital radio system and our new CAD system. To date we have provided band-aid solutions in keeping our current equipment running, and this practice has unfortunately affected the day to day operations of the department. The request is for authorization to bid the installation of new audio and support equipment at Fire Station 25, 26, 27 and Fire Headquarters (part of the Station 26 components). We anticipate at least 5-9 qualified bidders on this project and hope to bring an authorization to award the bid at the March 19th Village Board meeting. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Station Alert Bequest for Authorization to B id.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: VIII AGE OF BUFFALO GROVE Fire Department 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 Phone 847.537.0995 Fax 847.537-7370 Timothy E.Sashko Fire Chief MEMORANDUM TES1113 TO: WILLIAM BRIMM Village Manager GHIDA NEUKIRCH Deputy Village Manager FROM: T.E. Sashko Fire Chief DATE: February 13, 2007 SUBJECT: BID PROPOSAL—STATION ALERTING Bill and Ghida: Attached please find a proposal requesting the authorization to bid the Station Alerting upgrades to Fire Stations 25, 26 and 27. All documentation has been reviewed by Mr. Raysa and Deputy Manager Neukirch and approved for the next step. As you will recall, this project was identified early in the budget process as a critical project covering our antiquated audio systems in each of our buildings that provides us with the notification of our emergency calls from our dispatch center—Northwest Central Dispatch. In the process of moving to the 800 MHz radio system with Northwest Central Dispatch some years back, the quality of our alerting systems was not up to par with a digital radio environment. In addition, technology advances in audio systems warrant replacing the components in alignment with the new digital radio system and our new CAD system. To date we have literally provided band-aid solutions in keeping our current equipment running and it truly has affects on day-today operations and safety. On behalf of the department, we thank you for the support on this project. It was welcomed news when you notified us that this was approved to move forward from the Finance Committee during budget development. This is a critical need, but not one that was easily funded year-to- year. In dosing,we are asking for authorization to bid the installation of new audio and support equipment at Fire Stations 25, 26, 27 and our Headquarters (part of the Station 26 components). We anticipate at least 5-9 qualified bidders on this project and hope to bring an authorization to award the bid at the second Village Board meeting in March. Attachments(2) oG�_pSS2 C0%J'&41 Is 2 CLASS 1 �i �j'4F ��Le•`. VR IAGE OF ' BUFFALO GROVE Fire Department 1051 Highland Grove Drive Buffalo Grove,IL 60089-7026 Phone 847-537-0995 Fax 847-537-7370 Timothy E.Sashko Fire Chief MEMORANDUM DKP0202 TO: Chief T. E. Sashko FROM: D/C Daniel K. Pearson DATE: February 12,2007 SUBJECT: BID PROPOSAL FOR STATION ALERTING Attached you will find a comprehensive bid proposal to replace our current station alerting system. To date we have only provided updates required to maintain the system. The new alerting system will compliment the new Computer Aided Dispatch(CAD) system that will be in place at the end of this month. Additionally,there were no upgrades done to the alerting system when the 800 MHz radio system was installed. The new alerting system will compliment both the new CAD system and 800 MHz radio system currently in place. This request is to upgrade the components that provide our call alerting for all three stations and the administrative offices within the fire department. The upgrade was presented to the Village Finance Committee and was fully supported by the Board as a year end purchase due to outdated technology. This upgrade has been fully supported and encouraged by the Village Manager to replace old technology which has been difficult to maintain. If you have any questions feel free to contact me at anytime. O G�p,55 2 C04j41,& 1- ISO 2 CLASS Request for Authorization to Bid Alerting and Monitoring Sound System for Fire Stations and Administration Center Fire stations are complex structures that include office space, education areas, fitness rooms, common meeting rooms, maintenance areas, storage rooms and an apparatus area. Each of these areas has an ambient noise level particular to its use. In order to properly dispatch firefighters and paramedics to emergency calls, in a timely manner, an equally complex radio alerting and monitoring system must be designed for each station. The current sound systems at all three stations were not designed to incorporate the combinations of inputs, both sound and voice, that dispatch systems use today. The department's operation dictates that two radio systems are monitored and that there is alerting ability on both systems from multiple frequencies. Dispatching is now done with a combination of computer generated tones and voice over radio. Northwest Central Dispatch System is installing a new Computer Aided Dispatch (CAD) system that will incorporate Internet Protocol (IP) data as part of the dispatch sequence. Our sound systems are not capable of properly handling this new technology. The Fire department's goal is to design, for each station, a well balanced sound system that is ready for today's high tech equipment and have room for growth as new radio technology emerges. Of particular problem are the apparatus floors at each station. At the time of installation the current sound systems were "as good as it gets." New sound technology and materials have greatly improved the sound quality in large areas that have virtually no absorbent materials. Properly designed systems include complex speaker arrays and the inclusion of acoustic materials to stop sound reverberation. Sound on the apparatus floor must be managed very carefully so that crew members can hear the radio in an area of high ambient noise level and inherently poor acoustics. Desire for better sound on the apparatus floors is a large part of this request. The sound system at Station 25 has not had significant upgrades since the installation in 1975. This station has undergone a number of physical changes since that time and the fire department has done what was needed to get alerting and monitoring to each area of the station. This was done without a master plan and with little knowledge of how to create a balanced sound system. The recent remodeling work at the station brought to our attention the great need for updating this system. The current sound system must be adjusted to a high volume in order to be heard in all areas of the station. This creates areas of the station that are too loud to understand the dispatch clearly. Station 26 has also been modified dramatically since it was built. The sound system at this station is over taxed due to the addition of the Fire Department Administration Center. Some upgrades were made to the system at the time the Administration Center was built but is easily overwhelmed. Rearrangement of living spaces, the addition of bays and the increase in the number of personnel assigned to this station have been among the challenges the system has faced. The cabling and speakers are now 25 years old and are in need of replacement. Additional volume controls are needed in office areas to allow officers to meet with the public, other department members or conduct business on the phone without constant radio noise. Despite being the newest Station the sound equipment at Station 27 is in need of replacement. The equipment installed at the time of construction is not capable of handling the additional challenges offered by the new dispatch system. The basement, maintenance area and apparatus floor present particular challenges to an acceptable design. A great deal of research has been done to find audio systems that are capable of adequately delivering clear, intelligible voice and sound quality to each area of the fire stations. Representatives of Northwest Central Dispatch were able to provide details as to the radio input requirements for our dispatch systems. Several area fire departments that have recently built or remodeled station were consulted to find out what has worked for their department's dispatch system. The department has had contact with sound system designers to get an understanding of what makes a fire station dispatch system work. From the systems that were reviewed, a list of preferred equipment was created for inclusion in the request for proposal document. Also included with the RFP is a list of requirements for inputs, the need for redundancy, the need for clear concise voice and sound to all areas of the station and the ability to control sound volume in office areas. The most important requirement for a contractor will be to provide reliable radio monitoring and dispatch sound to all stations. The fire department is requesting to purchase the design and installation of new dispatch and monitoring sound systems for all three fire stations and the administration center. This upgrade was presented to the Village Finance Committee and was fully supported by the Board as a year end purchase due to outdated technology. This upgrade has been fully supported and encouraged by Village Manager William Brimm to replace the 30 year old technology which has been difficult to maintain. The total cost of the systems is expected to be in the area of$100,000.00. The preliminary contact we have had with contractors to design and install these sound systems to all three fire station indicate that there will be several companies bidding on this proposal. The attached Request for Proposal includes the project specifications and preferred equipment. Respectfully Submitted L Lieutenant Doug Postma Technical Support Officer NOTICE TO BIDDERS The Village of Buffalo Grove will be accepting bids for the design and installation of dispatch and radio monitoring sound systems for three (3)Village of Buffalo Grove Fire Stations and Fire Administration Center. (collectively"Fire Stations") Bids will be received on or before but not later than 1400 hours (2:00 PM) March 13, 2007 at the Office of the Clerk, 50 Raupp Boulevard, Buffalo Grove, Illinois, 60089. Bids will be opened and publicly read aloud immediately thereafter. Sealed envelopes or packages containing the proposal shall be marked "PROPOSAL FOR DESIGN AND INSTALLATION OF FIRE DEPARTMENT SOUND SYSTEMS." Bid Packets containing detailed specification and requirements of the project, for bid purposes, may be picked up at the Buffalo Grove Fire Department Headquarters, 1051 Highland Grove Drive, Buffalo Grove, at 8 A.M. on February 21, 2007. Pre-bid meetings will be conducted on February 26, 2007 at 10 A.M. and 1 P.M. The pre-bid meeting will be held at the Buffalo Grove Fire Department Headquarters, 1051 Highland Grove Drive, Buffalo Grove. This time has been set aside for each contractor to walk through Fire Stations to see construction type to help in the bid process and attendance at the pre-bid meeting is mandatory. The Village of Buffalo Grove reserves the right to reject all bids for failure to comply with the requirements of this notice or any of the bid specifications and bid summary documents: however it may waive any minor defects or informalities at its discretion. The Village of Buffalo Grove further reserves the right to award a contract which, in its judgment is in the best interest of the Village of Buffalo Grove. All questions about the meaning or intent of the Bid Packets are to be directed to the Owner's representative, Fire Department Deputy Chief Dan Pearson via e-mail at dpearson@vbg.org. Interpretations or clarifications considered necessary by the Owner in response to such questions will be issued by Addenda e-mailed to all Bid Packets holders of record. Buffalo Grove Fire Department Administrative Offices &Station Locations Buffalo Grove Fire Department Administrative Offices 1051 Highland Grove Drive Buffalo Grove, I L 60089 Buffalo Grove Fire Department Station 25 505 West Dundee Road Buffalo Grove, IL 60089 Buffalo Grove Fire Department Station 26 109 East Deerfield Parkway Buffalo Grove, IL 60089 Buffalo Grove Fire Department Station 27 100 West Half Day Road Buffalo Grove, IL 60089 Final Draft 13 February 2007 VILLAGE OF BUFFALO GROVE BID PROPOSAL FOR DESIGN AND INSTALLATION OF SOUND SYSTEMS AT BUFFALO GROVE FIRE STATIONS BID SUMMARY Calendar days to completion BID AMOUNT Total Bid $ Option A for the Baffling or Sound Absorbing Materials $ ADDENDUMS We acknowledge receipt, understanding, and full incorporation of the following addenda: Addendum Number: Dated: Addendum Number: Dated: SUBMITTED BY: COMPANY NAME STREET ADDRESS CITY, STATE, ZIP CODE AUTHORIZED OFFICIAL SIGNATURE DATE VILLAGE OF BUFFALO GROVE Bidder Complies FIRE STATION SOUND SYSTEMS Yes No General Information The current sound systems at the three (3) Buffalo Grove Fire Stations and Fire Administration Center(collectively "Fire Stations") are aging and need to be replaced. These specifications are intended to describe the general design and requirements of replacement systems for the stations. These major criteria will be considered in evaluating bid proposals and to establish which proposal best meets the need of the Village of Buffalo Grove Fire Department. The project will include engineering, designing and installing an integrated sound system at each of three Village of Buffalo Grove Fire Stations and the Fire Administration Center. These sound systems must be designed and constructed to provide reliable service for emergency alerting, radio monitoring, backup emergency dispatch and phone paging. The systems are to provide maximum clarity at low volume throughout all areas of the stations including offices, living quarters, maintenance area and apparatus. All materials for the sound systems are to be provided and installed by the bidder. All material must be new, from reputable manufacturers. All material listed on the proposal merit be provided and installed by the contractor. All electrical materials used for the systems must be UL listed. Each bidder must provide proof of liability insurance equal to or exceeding $1,000,000.00. This documentation will be provided as part of the proposal. Sealed envelopes or packages containing the proposal shall be marked "PROPOSAL FOR DESIGN AND INSTALLATION OF FIRE DEPARTMENT SOUND SYSTEMS." Bids will be received on or before but not later than 1400 hours (2:00 PM) March 13, 2007 at the Office of the Clerk, 50 Raupp Boulevard, Buffalo Grove, Illinois, 60089. Bids will be opened and publicly read aloud immediately thereafter. No bid shall be withdrawn after the opening of the bids with out the consent of the Village of Buffalo Grove for a period of thirty (30) days after the scheduled time for closing bids. Each bid must be accompanied by a detailed list of equipment that is to be used in the installation. Quantities of each listed item must also be provided. A detailed summary of speaker type and location as well as any recommended sound baffling must be provided. Some items have been chosen by brand name and model. These items have been recommended by other fire departments because of their success with these products. Bidders may specify other brands or models if they can demonstrate comparable quality. The intent of this project is to provide a well engineered, balanced sound system for reliable dispatch and emergency radio monitoring. The Village of Buffalo Grove reserves the right to make a final decision of an item as "comparable or better." PRICES AND PAYMENTS The bid price shall include all materials and costs to design and install three (3) complete sound systems at the Fire Stations. Total price on the proposal must include all items listed in these specifications or be listed as an extra cost item. Bidder will compute all prices less state taxes. The Village of Buffalo Grove will provide the contractor with documentation of tax exempt status. Contractor shall comply with the requirements of the Illinois Prevailing Wage Act. 1 VILLAGE OF BUFFALO GROVE Bidder FIRE STATION SOUND SYSTEMS - _ — — -- Yes No PRICES AND PAYMENTS (continued) Upon final completion and acceptance of the work, Owner shall pay Contractor the Contract Sum in accordance with the Illinois Prompt Payment Act. Final completion shall be defined as when all work has been completed and approved by the Owner. BID EVALUATION Bids received will be evaluated by the Village of Buffalo Grove. This evaluation will be based at a minimum on the following criteria: 1. Commitment for expedient delivery. 2. Commitment to the general conditions contained herein, including warranty. 3. Completeness of the proposal. i.e. the degree which it responds to all requirements and requests for information contained herein. 4. Design and installation schedule. 5. Contractor's demonstrated capabilities and qualifications EXCEPTIONS TO SPECIFICATIONS Exceptions will be referenced by the item name and page where the item appears. Detailed technical information must be provided of the specification exception. Any exceptions may be considered during the evaluation process and the decision will be final. TECHNICAL INFORMATION Bidder will provide technical data on engineering and all components of system as requested to demonstrate compliance with the intent of these specifications. INSTALLATION TIME Each bidder will state the completed installation time based on the number of calendar days, started from the date the contract is signed and accepted by the contractor. PERFORMANCE AND PAYMENT BONDS At time of execution of the contract the contractor shall provide the Village of Buffalo Grove a performance bond and payment bond in the amount of the contract. MATERIAL AND WORKMANSHIP All materials shall be guaranteed to be new and of current manufacture, to meet all requirements of these specifications and intended use at time of delivery. All workmanship will be of high quality and accomplished in a professional manner so as to insure a neat appearance and a functional system upon completion. 2 VILLAGE OF BUFFALO GROVE Bidder Complies FIRE STATION SOUND SYSTEMS Yes No WARRANTY The installer shall warranty installation and operation for a period of not less than one(l) year. Components shall be warranted by the installer for a period of not less than one (1) or for the duration warranted by the manufacturer whichever is longer from the date the sound systems are accepted by the Village of Buffalo Grove. CONTRACT AWARD The Village of Buffalo Grove reserves the right to reject any or all bids deemed to be unresponsive. The Village of Buffalo Grove also reserves the right to waive any informalities, irregularities and technicalities in procedure. The Village of Buffalo Grove reserves the right, before awarding the contract, to require a bidder to submit evidence of his qualifications as may be deemed necessary. Documentation that may be required includes financial soundness, technical competency, and other pertinent qualifications of a bidder including past performance with the Village of Buffalo Grove. Upon award of the contract, the contract will be between the Village of Buffalo Grove and the contractor. At time of execution of the contract the contractor shall provide the Village of Buffalo Grove a performance bond and payment bond in the amount of the contract. PRE DESIGN VISITS Mandatory pre-bid meetings will be held at the Buffalo Grove Fire Department Headquarters located at 1051 Highland Grove Drive, Buffalo Grove, IL 60089. Pre-bid meetings will be held on February 26, 2007 at either 10 A.M. or 1 P.M. Contact Deputy Chief Daniel Pearson at(847) 537- 0995. MAINTANCE OF ALERTING SYSTEM The contractor must maintain an operating alerting system during installation. At no time is there to be a gap in alerting capability at the Fire Stations. REMOVAL OF EXISTING EQUIPMENT The contractor shall remove all speakers, wire, cable, connectors and brackets from the stations before completion of the contract. Amplifiers and controls shall be removed and left with the Village of Buffalo Grove Fire Department. COMPLETION The project at each station will not be deemed complete until all inputs are attached, all speakers are operational and complete testing of each system is completed and the sound levels are acceptable to key Village of Buffalo Grove Fire Department Fire Chief and Deputy Fire Chief. At the completion of the project a small group of Village of Buffalo Grove Fire Department personnel shall receive an overview of operation and familiarization of all equipment used and the operation of each system. 3 VILLAGE OF BUFFALO GROVE Bidder Complies FIRE STATION SOUND SYSTEMS Yes No Primary System: Two separate 70 volt sound systems will be provided at each station. The system shall be NFPA 1221 compliant audio system for Fire Stations. The primary system will consist of inputs from the following: • Phone system for in house paging • 800 MhZ radio monitoring • VHF radio for Fire North Dispatch • VHF radio for INFERN Dispatch • VHF radio for Red Center Dispatch • Audio input for tone generator capable of producing sounds from various computer files This 70 volt sound system must produce the highest quality, intelligible sound for both voice and a full range of sound. The audio must be understandable in all settings present in fire stations including office environment, work areas, living areas and high ambient noise areas. A variety of speaker types may be used to achieve appropriate sound quality in all areas. An adequate number of amplifiers, mixers and balance transformers and attenuators shall be provided to accomplish the purpose of the system. The primary sound system will be divided into at least two zones with a third zone for administrative offices at Station 26 only. Zone 1(one) shall be the fire station living quarters, Zone 2 (two)shall be the apparatus floor and any other open ceiling area, Zone 3 (three)shall be the administrative offices. (Station 26 only) There shall be no volume controls on the speakers in the living areas, work areas or apparatus floor. Each office area will have a volume control, on the wall or at the speaker, for the primary system speakers in that office. BACK-UP SOUND SYSTEM The back up alert system will have the ability to receive at least 6 separate inputs from the following: • 800 Mhz radio • Audio input for tone generator capable of producing sounds from various computer files • Balance of inputs will remain available for backup in case of failure of primary system. The 70 Volt sound system shall provide clear audible sound for both voice and a wide variety of sounds. The back-up alert system may be composed of fewer speakers, with slightly higher volume levels than the primary system, without compromising the ability to understand the voice and sound generated. An adequate number of amplifiers, mixers and balance transformers shall be provided to accomplish the purpose of the system. The back-up alert system will be divided into at least two zones with a third zone for administrative offices at Station 26 only. Zone 1(one) shall be the fire station living quarters, Zone 2(two)shall be the apparatus floor and any other open ceiling area, Zone 3 (three) shall be the administrative offices. (Station 26 only) There shall be no volume controls on the speakers in the living areas, work areas or apparatus floor. Each office area will have a volume control or shut-off on the wall, or at the speaker for the back-up alert system in that office. 4 VILLAGE OF BUFFALO GROVE Bidder FIRE STATION SOUND SYSTEMS Complies - - -- - — Yes No Cabinets: Existing cabinets will be used to rack mount equipment and control cabling and connections. Amplifiers: Two amplifiers shall be provided for each station one for the primary system and one for the back-up system. Amplifiers shall be of adequate power capacity and input channels to support the operation of the system Speakers: All speakers provided for finished ceiling areas shall be boxed back type speakers and can be 12"X 24" or 24"X 24" lay in speakers. Wail mount speakers shall have brackets for mounting and adjusting. These speakers are to be used in open ceiling areas where wall mount speakers are required. Speakers in open ceiling areas with high floor to speaker distances shall be of an omni- directional type with a 180 degree vertical and 360 degree horizontal coverage pattern capable of producing full frequency range sound. The volume shall be adjusted to produce clear sound in high ambient noise environment. Baffling or Sound Absorbing Materials: Baffling or the installation of sound absorbing panels will be considered in large open space areas, such as, but without limitation, the apparatus floor area, if required to improve sound quality. Bidders will include as an Option A on the Bid Proposal form the cost of installation and materials for baffling or sound absorbing materials. Bidders shall supply an explanation of what materials will be used and the location(s) of the installation(s). The Village reserves the right to accept or reject Option A. Wiring: All wiring will be done with 2 (two) conductor, fully shielded with drain wire, PVC jacketed cable. All connections shall be made with a minimum of 18 gauge wire. Any long run or high draw zone will require greater wire gauge and must be used in accordance with component manufacturer's recommendation. The primary and back-up systems shall be wired entirely in a single color cable. All wiring shall be run in bridle rings and beam clamps with a maximum spacing of 4 (four)feet between rings. Existing bridle rings may be utilized. Wiring in all areas where wire will be exposed shall be protected with conduit. Wire shall be shielded and will not interfere with wireless computer network located at each station. Power: 110 volt AC power will be supplied by the Village of Buffalo Grove Fire Department at the point of service. The system must include an Uninterruptible Power Supply of a capacity great enough to operate the system for 30 (thirty) minutes in the event of power failure. All components shall be protected from power surges by UL approved surge suppressors. 5 VILLAGE OF BUFFALO GROVE Blinder Complies FIRE STATION SOUND SYSTEMS Yes No Preferred Equipment List This is a fist of equipment chosen by the Village of Buffalo Grove as recommended to us by other fire departments or by personal research. This equipment may be substituted if the bidder can demonstrate comparable quality and dependability of alternate products. Technical data must be supplied regarding any exceptions to this list. Amplifier QSC— Pro Audio Amplifiers w170 volt output. Adequate power and channels for system Mixer Behringer, Ultralink Pro Mixer (to mix the 800 alerting, Fire North Alerting, INFERN alerting and Station Overhead paging)#MX882 UPS Tripplite 1400 VA, 940 Watt UPS #BCPRO1400 Speakers Quam #C10X/B70/TR, w1ERD8TR back box. 12"x 24" Drop-In Ceiling Speaker, made to drop into acoustical ceiling track. These are for drop-in ceiling areas. Quam#C51B701WP, w1ERD8-1 ST back box and SSB-2 Support. 8" white ceiling speaker. These are for dry walled ceiling areas. Quam #FM4x1170/black. Wall speaker w/Mounting bracket. These are for the Apparatus Bay walls and any other areas where the ceiling is unfinished and wall mounting is desired. Soundsphere# 110B-B-Black with/TX30 transformer and 110HK bracket installed by factory. Soundsphere Ceiling Speaker. Soundsphere's are installed in the high ceiling space of the Apparatus Room) Quam #QC10. Ten step attenuatorlvolume control. 6 VILLAGE OF BUFFALO GROVE PUBLIC CONTRACTS The Village of Buffalo Grove is required to represent and obtain certain information in the administration of awarding of public contracts. Please review the following information, which should be executed, notarized and submitted along with the bid and it shall be a requirement in the award of this contract. CERTIFICATION OF CONTRACTOR/BIDDER The Village of Buffalo Grove requires that the following certification be acknowledged: The below signed bidder/contractor hereby certifies that it is not barred from bidding or supplying any goods, services or construction let by the Village of Buffalo Grove with or without bid, due to any violation of either Section 5133 E-3 or F133 E-4 of Article 33E, Public Contracts, of chapter 720 of the Illinois Compiled Statues (Illinois Criminal Code of 1961), as amended. This act relates to interference with public contracting, bid rigging and rotating, kickbacks and bidding. Certification In order to comply with Section 5111-42.1.1 of Chapter 65, Illinois Compiled Statues, the Village of Buffalo Grove requires the following certification and notarization: The undersigned does hereby swear and affirm that: (1) it is not delinquent in the payment of any tax administered by the Illinois Department of Revenues or (2) in contesting in accordance with the procedures established by the appropriate revenue Act, its liability for the tax or the amount of the tax. The undersigned further understands that making a false statement herein: (1) is a Class I Misdemeanor and (2) voids the contract and allows the Village to recover all amounts said to it under the contract. CONFLICT OF INTEREST The Village of Buffalo Grove Municipal code requires the following verification relative to conflict of interest and compliance with general ethics requirements of the Village. "The undersigned supplier hereby represents and warrants to the Village of Buffalo Grove as a term and condition of acceptance of the (bid or purchase order) that none of the following Village officials is either an officer or director of supplier or owns five percent (5%) or more of supplier. 7 The Village President, the members of the Village Board of Trustees, the Village Clerk, the Village Treasures, the members of the Zoning Board of Appeals and the Plan Commission, the village manager and his Assistant or Assistants, the heads f the various departments within the Village. If the foregoing representative and warranty is inaccurate, state the name of the Village official who either is officer or director of your business entity or owns five percent (5%) or more thereof." Print Name of Contractor/Bidder/Supplier Signature Title Subscribed and Sworn to before me this day of , 2007 (SEAL) Notary Public 8 EXCEPTIONS O SPECIFICATIONS EXPLANATIONS ITEM NAME PAGE EXCEPTION 9 Board Agenda Item Submittal xII-A Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Ordinance 2007: ,An Ordinance Approving an Agreement between the Village of Buffalo Grove,Manchester Villas Homeowners Association, Manchester Greens Condominium Association,Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/13/2007 02/20/2007 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. BACKGROUND. The Village was approached by representatives of Manchester requesting consideration to be included on the Village wide contractual street maintenance program in order to obtain possibly more favorable costs for work performed. Staff met with the representatives on several occasions and are hereby proposing an Agreement which would include Manchester Drive, a private road, on the Village's contractual street maintenance program for maintenance, repair, and replacement of pavement, curbs,gutters and storm sewer inlets located in the curb line located within Manchester Drive. OVERVIEW OF AGREEMENT. 1. The Village would include the Manchester Drive Project in its bidding procedure for the yearly Village wide contractual street maintenance program. 2. The Manchester Villas Homeowners' Association and the Manchester Greens Condominium Association would be responsible for all costs incurred by the Village relating to their Drive project, including engineering consultant services, material testing services, contractors and sub-contractors services, and Village staff services. 3. Payments for work performed shall be made to the Village within 30 calendar days of receipt of an invoice, and thereafter an interest rate of 1%per month shall be incurred. 4. The Agreement may be terminated, in whole or in part, by any parry to this Agreement for convenience and without cause with 90 calendar day's written notice. 5. The Agreement has been reviewed and signed by representatives of all appropriate Manchester associations: Manchester Villas Homeowners Association, Manchester Greens Condominium Association, Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association. Approval is recommended. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files manches.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: Ordinance No. 2007 - An Ordinance Approving an Agreement between the Village of Buffalo Grove, Manchester Villas Homeowners Association, Manchester Greens Condominium Association, Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association. WHEREAS,the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS, Manchester Drive is a private road serving the Manchester Villas Homeowners Association, Manchester Greens Condominium Association, Manchester Greens Phase II Condominium Association and Manchester Greens Townhome Condominium Association,(collectively the "Manchester Community'); and, WHEREAS, the Village acknowledges that Manchester Drive has unique circumstances that are not evident elsewhere in the Village. WHEREAS, the President and Village Board of Trustees after due and careful consideration have concluded that the Manchester Community may be included on the Village wide contractual street maintenance program in order to obtain the Village's costs in the maintenance, repair, and replacement of pavement, curbs, gutters and storm sewer inlets in the curb line located within Manchester Drive. NOW THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. The foregoing Whereas clauses are hereby incorporated herein. Section 2. The Village President and Village Clerk are hereby authorized to execute the Agreement, a copy of which is attached hereto. Section 3. This Ordinance shall be in full force and effect from and after its passage and approval. This Ordinance shall not be codified. AYES: NAYES: ABSENT: ABSTAIN: PASSED: 2007. APPROVED: , 2007. APPROVED: Village President ATTEST: Village Clerk Neuk/Legal/Manchester Ord 2-13-07.doc A 6-5-07 AGREEMENT The Agreement is made and entered into on this day of , 2006, by and between the Village of Buffalo Grove, an Illinois Home Rule municipal corporation (hereinafter referred to as the "Village"), the Manchester Villas Homeowners Association, an Illinois not-for- profit corporation (hereinafter referred to as the "Manchester Villas"), the Manchester Greens Condominium Association, an Illinois not-for-profit corporation (hereinafter referred to as "Manchester Condo-Phase I"), Manchester Greens Phase II Condominium Association, an Illinois not-for-profit corporation (hereinafter referred to as "Manchester Condo-Phase II") and Manchester Greens Townhome Condominium Association, an Illinois Condominium Association (hereinafter referred to as "Manchester Townhome") (collectively referred to as the "Associations"). The Village and the Associations are sometimes hereinafter referred to as the "Parties." Witnesseth WHEREAS, the Associations exercise certain power and authority over that real property within the Village commonly known as the Manchester Greens Subdivision ("Manchester Greens"), which area is depicted on the Location Map which is attached hereto and made a part hereof as Exhibit"A"; and WHEREAS, the Manchester Greens Subdivision was platted pursuant to four plats of Subdivision entitled (i) Manchester Greens — Phase I, (ii) Manchester Greens — Phase II Condo, (iii) Manchester Greens—Phase II , and (iv) Manchester Greens—Phase II—First Resubdivision, which plats of subdivision have be duly recorded with the Lake County Recorder; and WHEREAS, pursuant to the recorded Plat of Subdivision of Manchester Greens —Phase I there was created a private road known as Manchester Drive (as depicted on said Plat of Subdivision) and pursuant to the recorded Plat of Subdivision of Manchester Greens — Phase II there was created a private road known as Manchester Drive and Manchester Court (as depicted on said Plat of Subdivision and also labeled "Lot A" and "Access Easement"); Manchester Drive and Manchester Court as hereinbefore described shall hereinafter collectively be referred to as "Manchester Drive"; and WHEREAS, Manchester Villas and Manchester Greens-Phase I, have affirmatively represented to the Village that they are the sole owners of Manchester Drive; and WHEREAS, Manchester Villas and Manchester Greens-Phase I, through their Boards of -1- Directors, have requested of the Village the ability to obtain favorable costs in the maintenance, repair and replacement of pavement, curbs, gutters, and storm sewer inlets in the curb line; all facilities being located within Manchester Drive (hereinafter sometimes collectively referred to as the "Manchester Drive Project"); and WHEREAS, Manchester Villas and Manchester Greens-Phase I have entered into a written agreement whereby Manchester Greens-Phase I has granted authority to Manchester Villas to act as the agent for Manchester Greens-Phase I in contracting with and coordinating with the Village for any work to be performed pursuant to this Agreement; and WHEREAS, the Village provides for a yearly Village wide contractual street maintenance program; and WHEREAS, the Village acknowledges that Manchester Drive has been and currently is being used as a cut-through for vehicular traffic between Church Road and Old Checker Road and therefore presents unique circumstances that are not evident elsewhere in the Village. NOW, THEREFORE, in consideration of the mutual covenants and promises set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties, hereto agree as follows: I. Incorporation of Recitals: The recitals heretofore set forth are incorporated herein and made a part hereof. H. Representations and Warranties: The Associations represent and warrant to the Village that: A. the foregoing Recitals are true and correct, B. they have fully informed their members and all unit owners within the Manchester Greens Subdivisions of this Agreement and the content thereof, C. they have fulfilled all necessary procedures that are required in order to have the authority to execute this Agreement, represent their members and bind their Associations, and D. they understand and agree that the Manchester Drive Project includes maintenance, repair and replacement of pavement, curbs, gutters, and storm sewer inlets located only within the paved areas of Manchester Drive and Manchester Court and does not include any work upon or to the driveways, driveway aprons, or sidewalks that abut Manchester Drive and Manchester Court . -2- III. Village Responsibilities, Liabilities and Rights A. The Village, in its discretion, may include the Manchester Drive Project in its bidding procedure for the yearly Village wide contractual street maintenance program. B. The Village shall not be responsible or liable for any contractor's, consultant's, employee's, or agent's construction means, methods, techniques, sequences or procedures, time of performance, or safety precautions or programs incident to the Manchester Drive Project, or their failure to perform work in accordance with the construction contract documents or other contracts entered into by the Village. C. No warranty or guarantee is given by the Village for any work to be performed pursuant to this Agreement. D. There shall be no use of Illinois Motor Fuel Tax funds (MFT) on the Manchester Drive Project. IV. Associations' Responsibilities, Liabilities and Rights A. The Manchester Villas Homeowners' Association and the Manchester Greens Condominium Association, shall be responsible for all costs incurred by the Village regarding the Manchester Drive Project, including but not by way of limitation, engineering consultant services, material testing services, contractors and sub-contractors services, and Village staff services. B. The Manchester Villas Homeowners' Association shall appoint one authorized representative to coordinate all matters with the Village that are necessary and relevant to this Agreement. C. The Associations hereby grant to the Village, its employees, agents, consultants, contractors, and subcontractors a non-exclusive easement to enter upon Manchester Drive and Manchester Court and other land owned by the Associations to undertake and perform all work necessary for the Manchester Drive Project. D. This Agreement has been negotiated by all Parties and shall not be interpreted or construed against the Party drafting this Agreement. V. Payments A. Payments for work performed pursuant to this Agreement shall be made to the Village within thirty (30) calendar days of receipt of an invoice. Invoices pursuant to this Agreement shall be mailed to Manchester Villas. Any payments not received within said seven day period following the date on the invoice shall bear interest at the rate of one percent (1%) per month on -3- the amount then past due. B. If complete reconstruction of Manchester Drive is required, payment shall be made to the Village at the time of the bid award. The Village may accept the payment in escrow until such time that it is withdrawn. VI. Notices Any notice required pursuant to the provisions of this Agreement shall be in writing and be sent by certified mail to the following addresses until notice of change of address is given and shall be deemed received on the third business day following deposit in the U.S. Mail. To the Village: Village of Buffalo Grove Attn.: Village Clerk 50 Raupp Boulevard Buffalo Grove, Illinois, 60089 with a copy to: William G. Raysa, Esq. Raysa& Zimmermann, LLC.. 22 Washington Park Ridge, Illinois 60068 To Manchester Villas: William Rackow, President 66 Manchester Drive Buffalo Grove, Illinois 60089 with a copy to: Villas at Manchester Green c/o Rowell Incorporated 800 E. Northwest Highway, Suite 800 Palatine, IL 60074 To Manchester Condo Phase I: Louise Baumstark, President 170 Manchester Drive Buffalo Grove, Illinois 60089 with a copy to: Manchester Greens Condo Assn. c/o McGill Management, Inc. 1314 N. Rand Rd. Arlington Heights, IL 60004 -4- To Manchester Condo Phase II• Alvin Cohen, President 140 Manchester Drive Buffalo Grove, Illinois 60089 with a copy to: Manchester Green Condo Assoc. Phase II c/o Association Specialists, Inc. 830 S. Buffalo Grove Rd., Suite 100 Buffalo Grove, Il 60089 To Manchester C. Uehler, President Townhomes 151 Manchester Drive Buffalo Grove, Illinois 60089 VII. Indemnity The Associations,jointly and severability shall and hereby agree to defend, hold harmless and indemnify the Village, its President, Trustees, employees, agents and attorneys from and against any and all claims, demands, suits, damages, liabilities, losses, expenses, and judgments which may arise out of this Agreement. The obligation of the Associations in this regard shall include but shall not be limited to all costs and expenses, including reasonable attorneys' fees, incurred by the Village in responding to, defending against, or settling any such claims, demands, suits, damages, liabilities, losses, expenses or judgments. The Associations covenant that they will reimburse the Village, or pay over to the Village, all sums of money the Village pays, or becomes liable to pay, by reason of any of the foregoing, and will make payment to the Village as soon as the Village becomes liable therefor. In any suit or proceeding brought hereunder, the Village shall have the right to appoint counsel of its own choosing to represent it. VIII. Termination This Agreement may be terminated, in whole or in part, by any party to this Agreement for convenience and without cause. However, no such termination may be effected unless the terminating party gives all Parties hereto not less than ninety (90) calendar day's written notice of the intent to terminate. If this Agreement is terminated, the Village shall be paid for all -5- services performed to the effective date of termination, including but not limited to, reimbursable expenses. IX Headings All Section headings or other headings in this Agreement are for general aid of the reader and shall not limit the plain meaning or application of any or the provisions thereunder whether covered or relevant to such heading or not. X. Counterparts This Agreement may be executed in two (2) or more counterparts each of which taken together, shall constitute one and the same instrument. XI. No Waiver Or Relinquishment Of Right To Enforce Agreement Failure of any party to this Agreement to insist upon the strict and prompt performance of the terms, covenants, agreements and conditions herein contained, or any of them, upon any other party imposed, shall not constitute or be construed as a waiver or relinquishment of any party's right thereafter to enforce any such term, covenant, agreement or condition or condition, but the same shall continue in full force and effect. XII. Severability The invalidity of any paragraph or subparagraph of this Agreement shall not impair the validity of any other paragraph or subparagraph. If any provision of this Agreement is determined to be unenforceable, such provision shall be determined severable and the Agreement may be enforced with such provision severed or as modified by such court. XIII. Governing Law This Agreement shall be deemed to have been executed, delivered and accepted in the State of Illinois and shall be construed pursuant to and in accordance with the laws of the State of Illinois. XIV. Execution and Binding Effect This Agreement shall be effective after its execution by the parties hereto and shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. -6- IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the date first above written- Village of Buffalo Grove, an Illinois Municipal Corporation By: Village President ATTEST: Village Clerk Manchester Villas Homeowners' Association,an Illinois not- o -profit corporatio . s .. P By:' �✓ G`, _-- President ATTEST: L e Manchester Greens Townhome Condominium Association,an Illinois not-for-profit corporation. President ATTEST: r Title -7- Manchester Greens Condominium Association, Phase IL an Illinois not-for-pro ration By: President ATT �, -Title Manchester Greens Condominium Association,an Illinois not-for-profit corporation. B : A � President ATTEST: l Title FABuffalo Grovewanchester GromWanchester Greens Drrmdoc NmJALep1\Mandx5terAgrmt.doc -g- ACKNOWLEDGMENT STATE OF ILLINOIS ) SS COUNTY OF LAKE ) This instrument was acknowledged before me on the day of , 2006, by Elliott Hartstein, the Village President of the VILLAGE OF BUFFALO GROVE, an Illinois municipal corporation and by Janet Sirabian, Village Clerk of said Municipal Corporation. Notary Public SEAL: My Commission expires: -9- ACKNOWLEDGMENT STATE OF ILLINOIS } SS COUNTY OF LAKE } This instrument was acknowledged before me on the ? /day of , - by William Rackow,the President of the Manchester Villas Homeo rs? Associati , an not-for-profit .7 Illinois corporation and by of said corporation =FISCHMAN Notary Public ANSEAL: NOTA ►LLINOISW C :0700 ---------------- My commission expires: G'6 -10- ACKNOWLEDGMENT STATE OF ILLINOIS } } SS COUNTY OF LAKE ) ate, � This instrument was acknowl ed before me on the day of , Zens by the President of the hesteer Gri Townhome 6ondominium Association, an Illinois non-for-profit corporation and by of said corporation. OFFICIAL SEAL MARILYN FISCHMAN No Public NOTARY PUBLIC STATE OF ILLW04S SEAL..: MY COMMISSION EXPIRES:07/26108 My Commission expires: `G ACKNOWLEDGMENT STATE OF]LLINOIS ) } SS COUNTY OF LAKE ) This in i+v ac wl before me on the day ofo� s i 1` U, , by —; the President of theZhester ns Condominium Association, Phase IL an not-for-profit Illinois corporation and -----, by ,i �,�_�--��._ &C11 k= 4.,T of said corporation. OFFICIAL SEAL ' MARILYN FISCHMAN Notary Poke NOTARY PUBLIC-STATE OF ILLINOIS MY COMMISSION EXPIRES:07126108 SEAL: My commission expires: 7"_�?_(� y -12- ACKNOWLEDGMENT STATE OF ILLINOIS ) SS COUNTY OF LAKE ) This instyurnent was knowledged before me on the .'/ day of 2W&, by the President of the nchester Gieens i Cond mi Association; an Illinois not-for-profit corporation and by of said corporation. OFFICIAL SEAT, MARILYN FWHMAN *N -Fublic SEAL: WARY PAC-STATE OF q.LprW W CONLIS I�t EIPIRf80Y11M My Commission expires: % " 'U �J -13- Agent Agreement This is an agreement between Manchester Green Condominium Association and Villas at Manchester Green Homeowners Association. These assocciations are the sole owners of the streets of Manchester Drive and Manchester Court in the Village of Buffalo Grove. The purpose of this agreement is to obtain more favorable costs in the repair and replacement of pavement, curbs, gutters and storm sewer inlets within the curb line of Manchester Drive and Manchester Court. The favorable rates for these items will result from an "Agreement for Contractual Public Works and Engineering Services" with the Village of Buffalo Grove. All work contracted for Manchester Green Condominium Association under the agreement must be preapproved in writing by it's Board of Directors. All invoices pertaining to such work must be reviewed by Manchester Green Condominium Association before payment. Invoice reimbursement to the Villas at Manchester Green Homeowners Association will be made within the same payment terms as specified on the invoices. This agreement may be canceled by either party with a 90 days notice. A copy of the cancellation notice must be forwarded to the Village of Buffalo Grove. Agreed to on this date: I e��� William Rackow 4Lise Baumstark President President Villas at Manchester Green Manchester Green Homeowners Association Condominium Association N LO Q M NRY RD U') a � McHE LU 00 f' 10 ^ U bT -012 U� ��.25 O ur) L N s L G� � � � 0N � o p o� U N n _0 off U o 0 �r 0 a (D r i o LO +, 0 o0 0 '. F U) o f Eo o w MAN0 w �) N M �--� U 0 �� N N N N N N N / O U o O yv Z Q o c/) 30VINIA , � n No m lot, N M + N N o SOb Q N /0b ,r O _0 n ( � �ry > ��o d QD > ° v S'r S'91 O C� iJ p 0 U w � M(7 m g 3N` I �,DMm � M 3 LO 00 U 809 919 p � 9Z9 O 969 9179 9S9 N c_ b99 < b L 9� b89 1769 20L Board Agenda Item Submittal xII-B Requested By: Robert E Pfeil Entered By: Robert E Pfeil Agenda Item Title: Ordinance No.2007- :Amendment of Special Use Concerning Exterior Building Appearance, Prestige Leasing, 8 Dundee Road Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 0 Consent Agenda 02/14/2007 02/20/2007 Regular Agenda Planning 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The developer is proposing modifications to the exterior building elevations approved in May 2005. The approved appearance package specified brick and wood as the primary exterior materials. Ordinance No. 2005-27 states in Section 33. that"The Petitioner shall be authorized to remodel the building to accommodate the facility in accordance with the plans attached hereto as Exhibits J, J-1, K, L and L-1. (Exhibits J and J-1 are color renderings of the building exterior; Exhibit K includes the exterior building elevations; and Exhibits L and L-1 are the building floor plans.) Copies of Exhibits J, J-1, K, L and L-1 are included in the developer's packet. The revised appearance package proposes "Renaissance" stone and synthetic stucco instead of brick and wood on the exterior elevations. A larger window area is proposed for the east elevation in the front portion of the building. The area under the roof overhang at the southeast corner of the building will be enclosed with window walls for the front entrance to the building. The enclosed area will increase the building floor area by approximately 90 square feet. The additional building area is within the current footprint of the building, and does not affect any required building setbacks or the number of required parking spaces. Floor plan sheets D2.1 and D2.2 included in the attached packet indicate that the building area would be approximately 10,320 square feet before the addition. The proposed building area of approximately 10,410 square feet requires a minimum of 21 off-street parking spaces. The site plan provides 23 spaces for customer parking and 37 spaces for dealer inventory. The specifications for the proposed exterior building materials are: Metal (slate gray color, manufactured by McElroy); Synthetic stucco (earthware color, manufactured by Dryvit Systems); and Renaissance stone (buff color, manufactured by Northfield Block Company). The Village Board reviewed the proposed modifications on January 22, 2007 and directed the developer to provide a curved roof consistent with the appearance of the building prior to the current renovation, and as proposed in the appearance package approved by Ordinance No. 2005-27. The Village Appearance Plan limits the amount of synthetic stucco to not more than 25 percent of an exterior building elevation except for single-family detached homes. Information presented by the developer on January 22nd indicated the following coverage of synthetic stucco for the respective elevations: North: 54 percent; East: 31 percent; West: 26 percent; and South: 18 percent. The draft ordinance amending Ordinance No. 2005-27 concerning modification of the exhibits pertaining to building appearance, and the packet with the revised exhibits submitted by the developer are attached. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Diu � ,ram Ordinance_Special Use Prestige Leasing_2-14-2007.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: 2/14/2007 ORDINANCE NO. 2007- AN ORDINANCE APPROVING AN AMENDMENT TO A SPECIAL USE IN THE B-3 PLANNED BUSINSESS CENTER DISTRICT VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES,ILLINOIS Prestige Leasing,Inc. 88 Dundee Road WHEREAS, the Village of Buffalo Grove is a Home Rule Unit by virtue of the Illinois Constitution of 1970; and, WHEREAS,the real property legally described in Exhibit A("Property")attached hereto is zoned in the B-3 Planned Business Center District with a special use for automotive sales and leasing pursuant to Village Ordinance No. 2005-27; and, WHEREAS, Ordinance No. 2005-27 included Exhibits J, J-1, Group Exhibit K, and Exhibits L and L-1 depicting the proposed exterior appearance and floor plans of the building located on the Property; and, WHEREAS, Prestige Leasing, Inc., as the lessee of the Property, proposes changes to said Exhibits J, J-1, Group Exhibit K, and Exhibits L and L-1 to allow modifications to the exterior appearance of the building approved by Ordinance No.2005-27 pursuant to the following exhibits: EXHIBIT A Legal Description EXHIBIT B Petitioner Acceptance and Agreement GROUP Building elevations (11 x 17 inches, Sheet SK3.1 dated January 29, EXHIBIT C 2007; Sheets SK3.2, SK.3.3 and SK3.4 dated February 13,2007)by John Conrad Schiess Architect GROUP Color renderings of building elevations (1 Ix17 inches, Sheet SK3.5 EXHIBIT D dated January 29, 2007; Sheets SK3.6, SK.3.7 and SK3.8 dated 2 February 13, 2007)by John Conrad Schiess Architect EXHIBIT E, E-1 Building floor plans(11x17 inches, Sheets SK2.1 and SK2.2) dated January 29, 2007 by John,Conrad Schiess Architect EXHIBIT F Landscape Plan dated as last revised September 28, 2006 by Sam Mormino Landscape Corporation WHEREAS,the Village Appearance Review Team(ART)on December 21,2006 reviewed the proposed changes to Exhibits J,J-1,and Group Exhibit K to Ordinance No.2005-27 concerning the exterior appearance of the building, and voted unanimously to recommend approval of said changes; and, WHEREAS, the Corporate Authorities of the Village reviewed the proposed changes and ART recommendation on January 22,2007 and determined that additional revisions were necessary to provide a curved roof as approved by Ordinance No. 2005-27; and, WHEREAS,the Corporate Authorities have reviewed all proposed exhibits as revised and do hereby find that the proposed changes to the exhibits approved by Ordinance No. 2005-27 are appropriate for the building and will not be detrimental to adjacent properties. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS: Section 1. This ordinance is made pursuant to and in accordance with the Village's Zoning Ordinance,Appearance Plan and the Village's Home Rule powers. The preceding whereas clauses are hereby made a part of this Ordinance. Section 2. The Corporate Authorities hereby approve an amendment to the special use for Prestige Leasing, Inc. on the Property legally described in EXHIBIT A attached hereto. Section 3. The Special Use is subject to the following: A. The building,including exterior architectural elements and materials,shall be constructed in full compliance with the exhibits approved herein. B. Any modification of the exhibits approved herein is subject to approval by the Village in its sole discretion. Section 4. The terms and conditions of Ordinance No.2005-27 remain in full force and effect unless specifically modified by this Ordinance. 3 Section 5. This Ordinance shall be in full force and effect from and after its passage and approval, subject to the Petitioner's execution of the Acceptance and Agreement attached hereto as Exhibit B,incorporated herein and made a part hereof and the filing of said Agreement and Consent Form with the Village. This Ordinance shall not be codified. AYES: NAYS: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President This document was prepared by: Robert E. Pfeil, Village Planner and William G. Raysa, Village Attorney Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Mail to: Village Clerk Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 4 EXHIBIT A Legal Description Prestige Leasing,Inc. 88 Dundee Road SUBJECT PROPERTY LEGAL DESCRIPTION:The east 230 feet of the south 300 feet of the east'/z of the southwest 1/4 of Section 4,Township 42 North,Range 11 East of the Third Principal Meridian,in Cook County, Illinois (excepting therefrom the south 50 feet taken or used for highway purposes). SUBJECT PROPERTY COMMON DESCRIPTION: 88 Dundee Road, Buffalo Grove,II.,. PIN: 03-04-302-006-0000 5 EXHIBIT B Prestige Leasing, Inc. 88 Dundee Road Petitioner Acceptance and Agreement concerning special use ordinance Prestige Leasing,Inc. does hereby accept and agrees to abide by and be bound by each of the terms, conditions and limitations set forth in Ordinance No.2007-_duly passed and approved on February 20,2007 by the Village of Buffalo Grove,Illinois approving amendment of the special use granted by Ordinance No. 2005-27. The undersigned acknowledges that it has read and understands all of the terms and provisions of said Buffalo Grove Ordinance No. 2007-_,and does hereby acknowledge and consent to each and all of the provisions, restrictions, and conditions of said Ordinance. Prestige Leasing, Inc. By: Its Board Agenda Item Submittal xII-C Requested By: William H Brimm Entered By: William H Brimm Agenda Item Title: Resolution No.2007- A Resolution Approving an Engineering Services Agreement for the Linden Avenue Lift Station Generator and Station Replacement. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 01/28/2007 02/20/2007 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $40,726 Additional Notes regarding Expenditures: Professional services charges per proposal dated November 30,2006.Funds provided for lift station projects in Village's Capital Improvement Plan as well as within the Reserve for Capital Replacement(for generator replacement) Type the body of the cover memo here. Requests cannot be submitted if this field is blank. The following recommendation,to consider and adopt a Resolution to authorize execution of a professional service engineering agreement requires consideration of a waiver of bidding as would be suggested by the Village's Municipal Code, consistent with purchasing practices. A bid waiver is requested as the recommended engineering firm has already committed a significant amount of time,process and analysis of the issues and is viewed as being in the best position to move forward efficiently through the design evaluation. The Village's Linden Avenue lift station (located north of Lake Cook Road, west of Milwaukee Avenue), which was installed in 1986, has been operating in an inefficient manner since the internal generator suffered a catastrophic failure and is no longer operational. Further,based upon the buried configuration of the generator, an underground fuel tank has been a component of the site equipment and based upon age, this too is a concern of staff. Lastly, and quite important to the work to be noted, due to recent revisions by FEMA of area flood level determinations, the access hatch covers to both the wet and dry wells are below the flood elevations for the Des Plaines River and as such, the lift station could be subject to breach in flood conditions which further compromises the integrity and operation of the facility. Despite the issues identified, please note that the lift station's functionality has never been compromised. While the lift station functionality has not been an issue, the review of options has taken considerable time. I believe that the issue of length of time between problem and this recommendation has been complicated by the use of the word "catastrophic". Again, there was no "catastrophic" failure of the lift station, and as such, a broader approach was considered by staff, one further complicated by a release of updated flood level determinations and the desire to configure and design this station in the best way going forward. Because of the loss of primary generation capacity,breach due to flooding concern, age of primary systems (pump, fuel tanks and sub-surface electrical control panels), staff believes that the best approach to deal with problems inherent at this site would be to replace the current lift station with a new wet well and submersible pump lift station with all control panels, generator and fuel tanks located above ground. If the Board remembers, this configuration would be similar to the Indian Creek lift station visited last spring as part of the review of certain Village facilities. The engineering firm of Bonestroo Devery & Associates has been working with staff for some time on the evaluation of this matter. Based upon their knowledge of the matter, staff would recommend retaining the firm to undertake the scope of work and services set forth in their letter of November 30, 2006 to Greg Boysen. Once that work is complete and evaluated, a recommendation would be brought to the Village Board for further consideration as to how and where to proceed with the improvement. A funding provision has been incorporated within the FY 2007-2008 Capital Improvement Plan, within Water & Sewer projects proposed for lift station improvements although categorized as emergency generator replacement initiatives. A total of$437,092 is identified which should be directed toward the replacement of the Linden Avenue Lift Station as may be recommended by the consulting engineer. This is a project that would be specified and bid through a traditional process since there are a number of qualified contractors in this field;there will be NO request for bid waiver should this project move forward. In addition, within the Reserve, is an additional $86 thousand set aside for the Linden Lift Station project. Between the CIP request as well as what has been provided over the past years,it is believed that more than enough funding is provided to address any strategy to address the Linden Avenue program for both soft and hard dollar costs. In further support of the issues and scope of work, additional information on the condition and approach toward the Linden Avenue Lift Station, prepared by Bonestroo Devery is attached. In conclusion, it is recommended that bidding requirements be waived with authorization given to enter into a professional services engineering agreement with Bonestroo Devery & Associates per their proposal dated November 30, 2006 in an amount not to exceed $40,725. Capital improvement and/or replacement funds are on hand in the Water & Sewer Fund in an amount more than sufficient to provide for the proposed scope of work. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files linden.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: President and Board of Trustees FROM: William H.Brimm DATE: January 16,2007 SUBJECT: Professional Engineering Services-Linden Avenue Lift Station Improvement The following recommendation, to consider and adopt a Resolution to authorize execution of a professional service engineering agreement requires consideration of a waiver of bidding as would be suggested by the Village's Municipal Code, consistent with purchasing practices. A bid waiver is requested as the recommended engineering firm has already committed a significant amount of time, process and analysis of the issues and is viewed as being in the best position to move forward efficiently through the design evaluation. The Village's Linden Avenue lift station(located north of Lake Cook Road, west of Milwaukee Avenue), which was installed in 1986, has been operating in an inefficient manner since the internal generator suffered a catastrophic failure and is no longer operational. Further,based upon the buried configuration of the generator, an underground fuel tank has been a component of the site equipment and based upon age, this too is a concern of staff. Lastly,and quite important to the work to be noted,due to recent revisions by FEMA of area flood level determinations, the access hatch covers to both the wet and dry wells are below the flood elevations for the Des Plaines River and as such,the lift station could be subject to breach in flood conditions which further compromises the integrity and operation of the facility. Despite the issues identified,please note that the lift station's functionality has never been compromised. While the lift station functionality has not been an issue,the review of options has taken considerable time. I believe that the issue of length of time between problem and this recommendation has been complicated by the use of the word"catastrophic". Again,there was no "catastrophic" failure of the lift station, and as such, a broader approach was considered by staff, one further complicated by a release of updated flood level determinations and the desire to configure and design this station in the best way going forward. Because of the loss of primary generation capacity,breach due to flooding concern,age of primary systems (pump, fuel tanks and sub-surface electrical control panels), staff believes that the best approach to deal with problems inherent at this site would be to replace the current lift station with a new wet well and submersible pump lift station with all control panels,generator and fuel tanks located above ground. If the Board remembers,this configuration would be similar to the Indian Creek lift station visited last spring as part of the review of certain Village facilities. The engineering firm of Bonestroo Devery&Associates has been working with staff for some time on the evaluation of this matter. Based upon their knowledge of the matter, staff would recommend retaining the firm to undertake the scope of work and services set forth in their letter of November 30, 2006 to Greg Boysen. Once that work is complete and evaluated, a recommendation would be brought to the Village Board for further consideration as to how and where to proceed with the improvement. A funding provision has been incorporated within the FY 2007-2008 Capital Improvement Plan, within Water & Sewer projects proposed for lift station improvements although categorized as emergency generator replacement initiatives. A total of$437,092 is identified which should be directed toward the replacement of the Linden Avenue Lift Station as may be recommended by the consulting engineer. This is a project that would be specified and bid through a traditional process since there are a number of qualified contractors in this field; there will be NO request for bid waiver should this project move forward. In addition, within the Reserve, is an additional $86 thousand set aside for the Linden Lift Station project. Between the CIP request as well as what has been provided over the past years,it is believed that more than enough funding is provided to address any strategy to address the Linden Avenue program for both soft and hard dollar costs. In further support of the issues and scope of work, additional information on the condition and approach toward the Linden Avenue Lift Station, prepared by Bonestroo Devery is attached. In conclusion, it is recommended that bidding requirements be waived with authorization given to enter into a professional services engineering agreement with Bonestroo Devery & Associates per their proposal dated November 30,2006 in an amount not to exceed$40,725. Capital improvement and/or replacement funds are on hand in the Water&Sewer Fund in an amount more than sufficient to provide for the proposed scope of work. (/t,(,4 M William H.Brimm RESOLUTION NO. 2007- A RESOLUTION APPROVING AN ENGINEERING SERVICES AGREEMENT FOR THE LINDEN AVENUE LIFT STATION GENERATOR AND STATION REPLACEMENT WHEREAS, an Engineering Services Agreement is required in order to proceed with the Linden Avenue Lift Station Generator Replacement and Station Replacement project; NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows: Section 1. The November 30, 2006 letter proposal from Bonestroo Devery & Associates, RE: "Linden Avenue Lift Station— Generator and Station Replacement Revised (2nc1) Proposal for Engineering Services, Bonestroo Proposal Number M01528- 05003-0" to perform engineering services related to the completion of the project is hereby accepted. Section 2. The Village Manager is authorized and directed to execute the acceptance of the above noted engineering service proposal for this project. A copy of said engineering service proposal is attached hereto and made a part hereof. AYES: NAPES: ABSENT: PASSED: 2007 APPROVED: , 2007 Approved: Village President ATTEST: Village Clerk G:1PWDIRGRP1L11C\LFST\Res 06 Linden Ave.doc Bonestroo 186., Al. Winchester Road, Suite 106 • Libertyville, IL 60048 o Devery & Office: 847-816-1631 • Fax: 847-816-3762 " Associates www.bonestroo.corn Engineers•Architects November 30, 2006 Mr. Gregory P. Boysen, P.E. Director of Public Works Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089 Re: Linden Avenue Lift Station --- Generator and Station Replacement Revised (2°`') Proposal for Engineering Services Bonestroo Proposal Number M01528-05003-0 Dear Mr. Boysen: This revised proposal is being submitted in response to your request regarding the installation of a new lift station and generator at Linden Avenue. This proposal is being updated from the previous proposal of March 24, 2006 to reflect an upward adjustment in our compensation. This adjustment is based on increases in staff wages, direct expenses for mileage and subconsultant fees since the majority of the work will now take place in calendar year 2007. Our Project Understanding and proposed Scope of Services are unchanged and based on information provided in our letter report of January 1.3, 2006. 11 tw Project Understanding 66 The existing lift station is a duplex wet well/dry well-type system that will be replaced by a new wet wel]/submersible pump lift station system with a new above ground control panel. The new pumps will be designed for 34 feet of Total Dynamic Head (TDH). The existing back-up power for the lift station was provided by a diesel-fueled generator that will be replaced with a 35 kilowatt (KW) diesel-fueled unit housed in an above ground walk-in enclosure with a double walled fuel tank. The work will also include a temporary by-pass quick disconnect on the force main in the flow meter manhole. Proposed Scope of Services Our proposal is to furnish the following services: 1. Topographic survey and base sheet preparation 2. Lift station location selection and site design work including the by-pass quick disconnect in the flow meter manhole 3. Utility coordination primarily with Commonwealth Edison for the new service feed. Chicago, IL • St. Paul, St. Cloud, Rochester, MN ■ Milwaukee, WI Affirmative Action/Equal Opportunity Employer and Employee Owned Mr. Greg Boysen Village of Buffalo Grove November 30, 2006 Page 2 4. Design and specify a new lift station including all hydraulics, controls, structural, electrical and mechanical work. 5. Design and specify a new diesel fueled generator and walk-in enclosure. Design and specify the placement of the new lift station controls inside the generator housing. 6. Develop the station switch-over sequencing and plan, including by-pass pumping and the demolition and removal of the existing generator and lift station. 7. Prepare the Illinois Environmental Protection Agency (IEPA) WPC-PS-Application for Permit or Construction Approval and Schedule F Sewer System Lift Station/Force Main. S. Bidding assistance that includes printing and distribution of bidding documents, responding to bidder's requests for information, issuing any addendums, bid review and compilation of a bid tabulation, issuing notice of award, and reviewing the agreement, bonds and insurance certificate. The following services and deliverables will be provided by sub-consultants: 1. Obtain two (2) 25-foot deep soil borings and provide a report with design recommendations. Work to be performed by Soil and Material Consultants. 2. Perform a document search, legal survey, and order a title commitment, to determine the location and dimensions of the existing easements. Prepare a Grant of Easement and legal description for the new lift station and associated piping. Work to be performed by TFW Surveying and Mapping. Deliverables 1. Two (2) sets of preliminary design plans, specifications and an estimate of construction cost for review by the Village. 2. Twenty five (25) sets of final plans, contract documents and specifications suitable for bidding and a final estimate of construction cost. Schedule Preliminary design plans, specifications and an estimate of construction cost to be completed within 75 days of formal written Authorization to Proceed. Final plans, contract documents and specifications, and final estimate of construction cost to be completed within 10 days of receipt of Village review comments. PWarketing\BDA proposals\_2005 Proposals\M01528-05003-0 BG Linden Ave LS\RevisedProp07_113006.doc Mr. Greg Boysen Village of Buffalo Grove November 30, 2006 Page 3 Compensation Bonestroo will perform these services on an hourly not-to-exceed basis, unless authorized in writing by the Village, of $40,725 which includes allowances of $1,650 for the soil borings, $4,300 for the legal survey work and $2,500 for the title commitment search. Allowances have been provided due to uncertainty in the exact soil conditions and the extent of the required document research respectively. Terms and Conditions The Standard Terms and Conditions as revised by the Village of Buffalo Grove are attached and made a part of this proposal. The 2007 Rate Schedule has been previously transmitted to you under separate cover. If this proposal is acceptable to the Village of Buffalo Grove, please sign both originals in the space provided below and return one original to us. Receipt of the signed proposal will be our authorization to proceed with the work. This proposal is valid for sixty(60) days. If there are any questions, please contact me. Sincerely Yours, BONESTROO DEVERY & ASSOCIATES Thomas S. Palansky, P.E. Branch Manager G.� Jo A. Bruszewski, P.E. Senior Project Manager TSP/JAB/lh encl. Accepted by: Signature Printed Name Title Date P:\Marketing\BDA proposals\_2005 Proposals\M01528-05003-0 BG Linden Ave LS\RevisedProp07_113006.doc Standard Terms and Conditions for Village of Buffalo Grove Linden Avenue Lift Station SECTION 1. ENGINEER'S SERVICES borings, probings and subsurface explorations; hydrographic surveys, laboratory tests and inspections of Sonestroo Devery&Associates("Engineer")shall act as _ samples, materials and equipment; appropriate the Village of Buffalo Grove's ("Ownev) agent only as professional interpretations of all of the foregoing; provided for within this Agreement. property, boundary, easement, and right-of-way surveys SECTION 2. THE OWNER'S RESPONSIBILITIES and property descriptions; zoning and deed restrictions. 11) Furnish approvals and permits from all governmental The Owner shall: authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary 1) Provide full information as to its requirements for the for completion of the work. Project. 12) Provide legal review of the contract documents and 2) Furnish to the Engineer, prior to any performance by the provide any required accounting and insurance counseling Engineer under this Agreement, a copy of any planning, services for the Project. design and construction standards which the Owner shall require the Engineer to follow in the conduct of its services 13) Act promptly on all construction Change Orders and for the Project. provide authorization before Change Orders are issued to 3) Place at Engineer's disposal all available written data in the Contractor on a Project. the possession of or readily available to the Owner and 14) If Owner desires, furnish inspection or monitoring services pertinent to the Project, including existing reports, plats, to verify that Contractor is complying with all laws or surveys, contour mapping, utility mapping, record plans, regulations and to verify that Contractor is taking all wetlands, land-use, and zoning maps, borings and other necessary safety precautions to protect persons and data useful to the Engineer in the performance of its property, as the Engineer in this Agreement does not services. undertake to perform these services. 4) Acquire all land, easements, and rights-of-way aad In performing its services, the Engineer may rely upon the accuracy and completeness of all Owner-provided information. as may be necessary for the Project SECTION 3. COMPENSATION 5) Provide access to the Project site and make all provisions 3.1 Payment for Reimbursable Expenses for the Engineer to enter upon public and private lands as required by the Engineer to perform its services. Unless otherwise provided, in addition to Engineering fees, the Owner will pay the Engineer for Reimbursable Expenses on 6) Examine all studies, reports, sketches, Opinions of the basis of the Engineer's cost. Although not a complete list, Probable Construction Costs, specifications, drawings, examples of Reimbursable Expenses include: the costs of proposals and other documents presented by the plotting drawings and the reproduction of drawings and Engineer and promptly render the Owner's decisions specifications; project-specific printing, duplicating, tabs and pertaining to each of such documents. indexes; testing; mileage; travel and per-diem expenses of the Engineer for out-of-town trips required for the Project; long 7) Designate a single person to act as the Owner's distance telephone calls and faxes as required to expedite the Representative with respect to the Engineer's services, work; the costs for cellular phone calls/service for Engineer's Such person shall have complete authority to transmit field personnel on a Project; project photographs taken before instructions, receive information, and interpret and define and during construction; construction stakes; postage and the Owner's policies and decisions with respect to services delivery charges; any new taxes, fees or costs imposed on the covered by this Agreement, subject to Owner's governing Engineer's services (such as sales taxes) after the date of this body approval when required by law. Agreement; and out-of-pocket expenses incurred directly for 8) Give prompt written notice to the Engineer whenever the the Project. All reimbursable expenses are subject Owner observes or otherwise becomes aware of any to prior Owner approval. defect in the Project or any development that affects the scope or timing of the Engineer's services. 3.2. Obiections to Invoices/No Deductions 9) Furnish, or instruct the Engineer to provide at the Owner's It is important for the Engineer to be promptly informed of expense, necessary "Supplemental Services" as may be problems. If the Owner objects to any portion of an invoice, provided for in this Agreement, or other services as they the Owner shall notify the Engineer in writing within twenty may be required. days of the invoice's receipt. The Owner agrees to pay any undisputed portions of an invoice. No deductions shall be 10) Furnish to the Engineer, as required by the Engineer for made from the Engineer's compensation on account of penalty, performance of its services, information or consultations liquidated damages, or other sums withheld from payment to not covered in the Engineer's Basic Services, such as core contractors, except as may be determined by mediation, Revised 11/01/05 for Village of Buffalo Grove—White Pine Drainage Channel and Trail Improvement 1 arbitration, litigation or other dispute resolution mechanism to Project, the Owner shall employ, or instruct the Engineer to which the Engineer is a party. provide as a Supplemental Service, an independent cost estimator. 3.3 Suspension of Work 4.4. Insurance If the Owner fails to make payments when due or otherwise breaches this Agreement, the Engineer may suspend work 4.4.1. The Engineer agrees to maintain a professional after providing five days notice to the Owner. The Engineer liability insurance policy for negligent acts, errors or omissions will not be liable for any costs or damages resulting from such in an amount of at least $3,000,000 per claim and $4,000,000 a suspension of work. annual aggregate, on a claims-made basis, as long as-sus#� 3.4. Progress Payments rates GOrnparable to those GYrreRtly on e#eGt. The Engineer will not cancel the insurance until thirty days after providing the The Owner will make progress payments to the Engineer in Owner written notice. proportion to services performed, as reasonably estimated by the Engineer. The Engineer will invoice the Owner monthly 4.4.2. The Engineer shall maintain: during the progress of the work. The Owner shall pay each properly documented invoice of the Engineer within 39 45 1) Statutory workers compensation and employers' liability days after the Owner's receipt of such invoice. Owner may not insurance coverage. reserve as retainage any portion of a payment due under this 2) Comprehensive general liability and automobile liability Agreement. insurance coverage in the sum of not less than $1,000,000 each. 4.4.3. Owner shall require Contractor to purchase and The OWRer agrees to pay the Engineer 104 P8F MORth maintain general liability and other insurance as specified in on III inveises of the €ng;aee with iRterest beg anOR" the contract documents and to cause the Engineer and its aGGFue 30 days afteF the date -of the if the Owner consultants to be listed as additional insureds with respect to such liability and other insurance purchased and maintained by Contractor for the Project. _;;1m1l eulnts due Under this Agreement. 4.5. Use of Instruments of Service SECTION 4. GENERAL CONSIDERATIONS Documents (including Digital Data) prepared by the Engineer, such as drawings, specifications and reports ("Engineering 4.1. Standard of Care Documents") are instruments of the Engineer's professional services, and not products. The Engineering Documents are The Engineer shall exercise the same degree of care, skill and prepared for a specific Project and may not be used by the diligence in the performance of its services as is ordinarily Owner for other Projects. For health and safety reasons, the exercised by members of the profession under like Owner agrees it will not use the Engineering Documents circumstances. Nothing in this Agreement, or otherwise (except for computer hydraulic or hydrologic modeling data) for prepared as a result of the Project, shall modify the foregoing other purposes or provide them to other persons. If the Owner standard of care. The Engineer shall not be required to sign violates this provision, it waives any resulting claims against any documents that would result in it having to certify, the Engineer, and agrees to defend and indemnify the guarantee or warrant the existence of conditions whose Engineer from any resulting claim or liability (including existence the Engineer cannot ascertain. reasonable attorneys'fees). 4.2. Delays 4.6. Digital Data Both the Engineer and the Owner will put forth reasonable 4.6.1. If included in Basic Services or Supplemental efforts to complete their respective duties in a timely manner. Services and as a convenience to the Owner,the Engineer will Because the Engineer's performance must be governed by furnish the Owner with electronic data versions of certain sound professional practices, the Engineer is not responsible drawings or other written documents ("Digital Data") provided for delays occasioned by factors beyond its control or that in hard copy form. In the event of any conflict between a hard could not reasonably have been foreseen at the time of copy document and the Digital Data, the hard copy document preparation of this Agreement.. governs. The Digital Data shall be prepared in the current software in use by the Engineer and is not warranted to be 4.3. Opinions of Costs and Schedules compatible with other systems or software. Since the Engineer has no control over the cost of labor and 4.6.2. Any Digital Data submitted by the Engineer to the material or over competitive bidding and market conditions, the Owner is submitted for an acceptance period of 60 days Engineer's Opinion of Probable Construction Cost and of ("Acceptance Period"). Any defects that the Owner discovers Project schedules can only be made on the basis of during this period and reports to the Engineer will be corrected experience or qualifications as a professional engineer. The by the Engineer at no extra charge. For correction of defects Engineer does not guarantee that proposals, bids, actual reported to the Engineer after the Acceptance Period, the Project costs or construction schedules will not vary from Owner shall compensate Engineer on an hourly basis at Engineer's opinions or estimates. If the Owner desires greater Engineer's normal billing rates. The Owner understands that assurance as to the anticipated Construction Cost of the Revised 11/01/05 for Village of Buffalo Grove-White Pine Drainage Channel and Trail Improvement 2 the Digital Data is perishable and the Owner is responsible for prevailing party is entitled to recovery of all reasonable costs maintaining it. incurred, including staff time, court costs, attorney's fees and other related expenses. 4.7. Termination,Suspension or Abandonment 4.8.4. If the Engineer or the Owner intends to assert a claim against the other as a result of a dispute with a third party, the 4.7.1. The Owner or the Engineer may terminate or suspend claiming party shall notify the other party as soon as possible, this Agreement for sl+bstant+al documented non- and in any event prior to resolving the dispute with the third performance by the other party, including without limitation the party. failure to make payments in accordance with this Agreement. 4.8.5. So that any claims of the Owner may be intelligently The party terminating or suspending this Agreement shall give addressed by the Engineer, the Owner agrees to make no seven days written notice to the other party. claim for professional negligence against the Engineer unless 4.7.2. If the Project or the Engineer's services are suspended the Owner has first provided the Engineer a written certification signed by an independent design professional licensed in for more than 90 days, the Engineer may terminate this Illinois and currently practicing in the same discipline. The Agreement upon seven days written notice to the Owner. The certification shall specify every act or omission of the Engineer Engineer shall have no liability on account of a suspension by that is a violation of the applicable standard of care and the the Owner. If a suspended Project is reinstated, an equitable basis for the certifier's opinion(s). This certificate shall be adjustment to the Engineer's compensation may be necessary. provided no fewer than 30 days prior to instituting arbitration or suit. 4.7.3. In the event of termination or suspension permitted by this Agreement or abandonment of the Project by the Owner, 4.8.6. Causes of action between the Engineer and the the Owner shall compensate the Engineer for services Owner relating to acts or failures to act shall be deemed to performed prior to termination, suspension or abandonment have accrued and the applicable statute of limitations shall and for services directly attributable to the termination, commence to run not later than the date of substantial suspension or abandonment itself, together with Reimbursable completion of a Project. Expenses. If the Owner properly terminates Engineer for cause, Owner may withhold from Engineer's compensation 4.9. Hazardous Substances those damages directly attributable to the cause of the termination. The Engineer's scope of services does not include any services related to hazardous or toxic materials, including 4.8. Dispute Resolution asbestos and PCBs. If it becomes known that such materials may be present at or near a Project that may affect the 4.8.1 In an effort to resolve any conflicts that arise out of Engineer's services, the Engineer may suspend performance the services under this Agreement, all disputes between the of its services, without liability, and will assist the Owner to Owner and the Engineer arising out of or relating to this retain appropriate consultants to adequately identify and abate Agreement shall be submitted to nonbinding mediation prior to such materials so that Engineer's services may resume. commencing arbitration or litigation. The Mediator's fee shall Nothing in this Agreement shall be construed to require the be shared equally and mediation shall proceed only at a place Engineer to: (a) assume the status of a generator, storer, where arbitration or litigation is proper. Mediation shall not be a transporter, treater, or disposal facility as those terms appear condition precedent to arbitration or litigation if a party refuses within the Resource Conservation and Recovery Act, 42 USC to make reasonable arrangements for a mediation within 20 6901 et seq, as amended, or within any state statute governing days of demand by the other party. If a dispute relates to or is the generation, treatment, storage and disposal of waste; or(b) the subject of a lien arising out of the Engineer's services, the arrange for the transportation, treatment, or disposal of Engineer may proceed in accordance with applicable law to hazardous substances, as described in the Comprehensive comply with the lien notice or filing deadlines prior to resolution Environmental Response, Compensation and Liability Act, 42 of the matter by mediation or arbitration. USC 9601, et. seq, as amended. The Owner agrees to defend, 4.8.2 Unless the Owner and the Engineer mutually agree indemnify and hold harmless the Engineer, its employees, otherwise, all claims, disputes, and other matters in question subcontractors and agents from all claims, losses, damages arising out of or relating to this Agreement which are not liability and costs, including attorneys fees, relating to or arising out of hazardous or toxic materials at or near a Project. resolved by mediation and where the amount in controversy is less than $1,000,000, shall be decided by binding arbitration in 4.10. Governing Law accordance with the then-most current Construction Industry Rules of the American Arbitration Association. The arbitrators This Agreement shall be governed by the laws of the State of will not have jurisdiction, power or authority to consider any Illinois and any dispute or dispute resolution process shall be claim or dispute: (a) where the amount in controversy is more venued in Libertyville BUf{Ct�O Grove, (Cook County , $1,000,000 (exclusive of interest and costs); (b) when the demand for arbitration is made after the date when a court Illinois. action would be barred by any applicable statute or period of repose or limitations; or(c)when the claim or dispute is a claim 4.11. Integration for contribution or indemnity arising out of a claim by a third party who does not consent to join in arbitration. This is an integrated Agreement and it supersedes all prior negotiations or agreements between the parties. It shall be 4.8.3 In the event of litigation or arbitration arising from or modified only by a written document signed by the party sought related to the services provided under this Agreement, the to be bound. The provisions of this Agreement are severable, and if any provision is found to be unenforceable, the Revised 11/01/05 for Village of Buffalo Grove—White Pine Drainage Channel and Trail Improvement 3 remaining provisions continue to be valid, and the necessary requirements for the Project to comply with the unenforceable provision shall be reformed with a valid Americans with Disabilities Act (ADA). The Engineer shall rely provision that comes as near as possible to expressing the on the local building department for interpretations of the ADA intention of the unenforceable provision. at the time the service is rendered. The Engineer does not warrant or guarantee that the Project will fully comply with 4.12. Assignment and Waiver interpretations of ADA requirements by regulatory or judicial bodies. Except for the Engineer's use of necessary consultants, the Engineer and the Owner shall not assign or delegate their SECTION 5. LIABILITY respective obligations under this Agreement without the written consent of the other party, which consent shall not be Having considered the potential liabilities that exist during the unreasonably withheld. The waiver of any term or condition or performance of the Engineer's services, the benefits of the breach thereof by either party shall not constitute a waiver of Project, the Engineer's fee for its services, and the promises any other term or condition or breach thereof. contained in this Agreement, the Owner and the Engineer agree that risks should be allocated in accordance with this 4.13. Engineer's Services section, to the fullest extent permitted by law. In performing professional engineering and related services, 5.1 Indemnification the Engineer is not engaged in rendering legal, insurance, or accounting services or advice. The Owner agrees that The Engineer and the Owner each agree to defend and documents prepared by the Engineer, including reports, indemnify each other from liability for claims, losses, damages bidding materials, and form contracts will be reviewed by the or expenses (including reasonable attorney's fees) to the appropriate representative of the Owner, such as the Owner's extent they are caused by their negligent acts, errors or attorney, insurance counselor or other consultants, to the omissions relating to this Agreement. In the event the claims, extent that Owner deems necessary to protect its interests. losses, damages or expenses are caused by the joint or concurrent negligence of the Engineer and the Owner, they 4.14. Government Agencies shall be borne by each party in proportion to its own negligence. The Engineer shall not be liable for damages resulting from the actions or inactions of government agencies, including without 5.2 Limitation of Liability limitation permit processing, environmental impact reports, dedications, zoning matters, annexations or consolidations, The Engineer's and its employees' aggregate liability to the use or conditional use permits, and building permits. Owner for any and all claims, losses or damages arising out of any Project or this Agreement for any cause shall not exceed 4.15 Monitoring Work the insurance proceeds available at the time of settlement or judgment. This limitation shall apply regardless of the cause of If required by the scope of services, the Engineer will make action or legal theory pled or asserted. visits to the Project site at intervals appropriate to the various stages of construction as the Engineer deems necessary in 5.3 Consequential Damages order to observe the progress and quality of construction. The Engineer will not be required to make exhaustive or Neither the Owner nor the Engineer shall be liable to the other continuous inspections on the Project site. Based on such for any consequential damages incurred due to the fault of the visits, the Engineer will determine in general if the construction other or their agents. Consequential damages include, but are work is proceeding in accordance with the contract not limited to, loss of use and loss of profit. requirements, keep the Owner informed of the progress of the construction work, and will endeavor to guard the Owner 5.4 Design without Construction-phase Services against defective work. The Engineer will not supervise, direct, control, or have authority over or be responsible for the If the Engineer's Basic Services under this Agreement do not Contractor's means, methods, techniques, sequences, or include Project observation, or review of the Contractor's procedures of construction, or the safety precautions and performance, or any other construction phase services, and programs incident thereto, or for any failure of the Contractor to that such services will be provided by the Owner, then the comply with laws and regulations applicable to the work. Owner assumes all responsibility for interpretation of the plans and specifications and for construction observation or review 4.16. Americans with Disabilities Act and waives any claims against the Engineer that may be in any way connected thereto. The Engineer shall use reasonable professional effort and judgment in interpreting and advising the Owner as to the Revised 11/01/05 for Village of Buffalo Grove—White Pine Drainage Channel and Trail Improvement 4 Winchester Road, Suite iertyvi . Bonestroo W h S 106 • Lb l /048 - ■ N Devery & Office: 847-816-1631 • Fax: 847-816-3762 " Associates www.bonestroo.com Engineers•Architects January 17, 2006 VILLAGE OF BUFFALO GROVE Mr. Gregory P. Boysen, P.E. Director of Public Works Village of Buffalo Grove 51 Raupp Boulevard PW ADMIN W Buffalo Grove, Illinois 60089 !`'L-e Re: Linden Avenue Lift Station --- Generator Replacement/Station Conversion Letter Report Bonestroo Project Number 001528-05109-0 Dear Mr. Boysen: In accordance with the letter agreement dated August 24, 2005, Bonestroo Devery & Associates (Bonestroo) has researched and evaluated the overall condition, design, and reliability of the existing Linden Avenue Lift Station. The feasibility of converting to a wet well submersible pump system from the existing wet well/dry well system was formulated and reviewed as was a second task of evaluating generator options and estimating replacement costs. Based on the information collected by our office and input provided by Village staff, we offer the following analysis: Background The Linden Avenue Lift Station was installed in 1986 and is located on a service road off Linden Avenue, north of Lake-Cook Road and west of Milwaukee Avenue. Its Village designation is Lift Station 48 and it services the Chevy Chase Business Park along with an adjacent residential area. The tributary area upstream of the lift station is significantly developed, with some future sewage loading still anticipated. The lift station is a duplex wet well/dry well-type system served by two 575 gallon per minute (gpm) pumps each capable of 34 feet of Total Displaced Head (TDH). The back-up power for the lift station was provided by a diesel-fueled generator which suffered catastrophic failure this past year and is no longer operational. Flood Elevation Determination Based on the most current Flood Insurance Rate Map (See the attached FIRM) the lift station is located outside of, but in close proximity to a mapped Special Flood Hazard Area, designated as Zone AE, with a Base Flood Elevation (BFE) of 645.00. A field survey of the subject site was performed and elevations were obtained at various points around the lift station. Buffalo Grove Benchmark #10 was used which is located and described on the attached sheet. A datum Chicago, IL • St. Paul, St. Cloud, Rochester, MN • Milwaukee, WI P:\1528\152805109\Word\Corr\Corr Out Letterhead\03_011706_Boysen_LtrRept.doc Affirmative Action/Equal Opportunity Employer and Employee Owned Mr. Gregory I'. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 2 correlation of this benchmark with a NAVD 1988 benchmark on Lake-Cook Road (see attachment) was rum, with an elevation of 642.78 being established for Benchmark No. 10. In general, the lift station site is above the 100-year BFE with two notable exceptions. The top of the access hatch cover to the wet well and the lip of the dry well access are below the BFE with elevations of 64498 and 644.07 respectively. The circled elevations on the attached cross section sketch are those taken by our survey crew with the other elevations taken by the developer at the time of construction. Due to the variability of actual flood flows, the lift station site is still prone to flooding. To prevent stornwater from breaching the interior of the station, it is recommended that the existing access hatches be either raised or replaced with water tight covers. To prevent stormwater intrusion into the new generator housing, the top of the pad should be placed at an elevation of 646.00 to provide a minimum of one foot freeboard. Emergency Generator The back-up power for the lift station was provided by a diesel-fueled generator in a partially buried housing. The generator suffered catastrophic failure this past year and is no longer operational. Due its age and the lack of available spare parts, repair is not practical or cost- effective. The partially buried configuration creates concerns with an existing underground fuel tank on the site. We have calculated that the existing generator needs to be replaced with a 35 kilowatt (KW) unit. The new generator should be housed in an above ground walk-in enclosure with a double walled fuel tank to eliminate the buried fuel tank condition. A new above grade control panel can be installed in the generator housing to reduce the frequency of staff having to enter the confined space of the dry well. Wires can be pulled from the new panel to the equipment through the existing conduits. The estimated stand alone cost of installing the new generator, housing and pad is S 110,000 with an additional $52,000 for moving the controls into the housing. Pumps The discharge capacity for the station was multiplied by the average run times recorded at the station over the last three years to calculate average flow. Additionally, there are records from flow meters installed on the discharge side of the station that confine total flow pumped. The metered average flow rate for the station was 50 gpm with the calculated average flow rate of 65 gpm. In general, the flow meter rates are approximately 25% less than the calculated flow rates. While residual flow in the discharge pipe due to pump shut-off/flow meter shut-off lag time may account for some of the discrepancy, the probable cause is a loss of efficiency due to normal wear of the existing pumps. A lift station draw down test should be performed to accurately establish the discharge rate of each pump and assist in determining the actual condition of the pumps. Using the calculated maximum average flow rate of 65 gpm times a peaking factor of 4.0, the expected peak flow is approximately 260 gpm. It is safe to assume that the existing pump rating of 575 gpm is still sufficient, even with the probable losses in efficiency of the pumps. P:\1528\152805109\Word\Corr\Corr_Out_Letterhead\03_011706_Bcysen_LtrRept.doc Mr. Gregory P. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 3 Lift Station The station is a factory-built, pre-fabricated, steel shell, dry well station with a separate 6 foot diameter pre-cast concrete manhole for the wet well. The station contains two Smith & Loveless 4-inch sewage pumps. The pumps each have 10 horsepower motors, 6 inch suction and 4 inch discharge pipes and are rated at 575 gpm at 34 feet TDH. Based on metered daily flow rates over the past three years, the station has an average flow rate of approximately 0.09 million gallons per day (MGD). The station discharges through approximately 1,900 feet of 10-inch ductile iron forcemain before being released into a 15 inch gravity sewer to the west on Johnson Drive. The pumping equipment at this station is close to 20 years old and is approaching the end of the typical useful life for pumps of this type and use. The pumping equipment does show signs of efficiency loss but overall the pumps appear to be performing adequately. It is recommended that the calculated and metered flow data for the pumps be reviewed periodically to detect further losses in efficiency that might indicate failure of the pumps. The existing concrete wet well appears to be in good condition and can continue service. The existing dry well structure has a cathodic protection system that appears to be in good working order. The dry well has a maintenance lift which appears to be in good condition and should remain. The dry well piping also appears to be in good condition. The conversion of the existing dry well/wet well lift station configuration into a wet well lift station with submersible pumps and above grade controls was investigated. The existing wet well could be used for the new submersible pump station with the valve vault installed just to the south of the wet well. The advantage of this option is that the existing station is used and a deep excavation is not required for the construction of a new wet well. The disadvantage of this option is that the existing station would need to be out of service for about a week. Bypass pumping during this time is costly and logistically challenging. The first available upstream manhole that could be used for temporary pumping equipment is located 400 feet east of the station on Linden Avenue. Portions of the roadway may need to be temporarily closed with potential traffic disruptions during the bypass operation and the noise from the generator could be a disturbance to the residents in the adjacent subdivision. The cost for the by-pass pumping alone runs to about $5,000. Conversion options to reduce the amount of downtime and by-pass pumping were also explored. These included a drop-in submersible with a flexible connection and a suction pump arrangement. However, they were both discounted for reasons described below. A submersible pump sized for the existing TDH must be attached to guide rails or cables so that a connection can be made to the discharge piping. A submersible pump with a flexible connection hose should only be used for very small pumps. The suction pumps would be mounted in a small enclosure (dog-house) directly on top of the wet well. This type of configuration is not recommended for this station due to the wet well depth and cold weather issues. Suction pumps lack the necessary efficiency to pump the TDH present P.A1528V152805109AWordACorrACorr_Out_LetterheadA03_011706_Boysen_LtrRept.doc Mr. Gregory P. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 4 at this location. Additionally, we have documented numerous instances where the heaters in the above ground enclosure have failed, causing the pumps to freeze and break. This conversion to a xvet-well with submersible pumps also faces site constraints. The lift station, incoming sanitary sewcrs and force main are located on private property in dedicated easements. The recorded plat of easement for the Chevy Chase Business Park shows that the lift station is located in a 20-foot (east/west direction) by 40-foot (north/south direction) easement, the incoming sanitary sewer in a 20-foot wide easement with the force main in a 10-foot wide easement. Access is also granted over the 20-foot wide sanitary sewer easement. The new valve vault and the connection to the existing forcemain would be outside of the existing easements. There also appears to be a discrepancy between the platted easement, the plan drawing easement and what has been installed. (See attachments and photographs) The location of the 20' by 40' lift station easement and the actual alignment of the gravity sanitary sewer and dedicated easement are different on the two drawings. In addition, the two electrical transformers have been installed immediately next to the lift station easement where the plan drawings show them to be constructed about 18 feet to the west. A legal survey and title search is the recommended method to determine the exact easements and the existing lift station and sewer locations. The cost of converting the existing station to a wet well station is estimated to be $380,0O0 that is comparable to the cost of constructing a new submersible station at approximately 5375,000. Both estimates include the cost of the new emergency generator. Although the new station only requires a short period of bypass pumping while the new station is connected to the existing forcemain, it requires a deep excavation. Due to the proximity of the regulatory floodplain and several near-by detention ponds unsuitable soils are anticipated. Soil borings would need to be obtained. A larger easement would also be required for this alternative. Accessory Components Moving the control panel above ground would decrease the need to enter the dry well as often. It has been our experience that permanent gas-monitoring devices are not always reliable and tend to fail before other equipment. Portable, hand-held gas detectors are much more reliable and can be used when entering any dry well in the Village. A piece of equipment that we do recommend for installation at the lift station is a temporary by- pass quick disconnect on the force main in the flow meter manhole. This will facilitate the connection of a temporary by-pass hose during maintenance operations and any prolonged shut- downs. The cost is estimated to be $25,000 and is included in the cost table for the stand-alone emergency generator. P\15281152805109\Word\Corr\Corr_Out_Letterhead\03_011706_Boysen_L1rRept.doc Mr. Gregory P. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 5 Cost Estimates The breakdown of the estimated cost for replacing the generator is as shown in the table below: ITEi1I COST Demo Existing Generator $ 5,000 New Generator, Pad and Walk-in Enclosure $ 82,000 Misc. Electrical $ 10,000 Misc. Mechanical $ 3,000 Total Estimated Construction $ 100,000 Engineering. 10% $ 10,000 TOTAL $ 110,000 Note: Above costs includes a 10% Contingency Above ground Controls (with electrical) $ 52,000 Temporary By-pass Quick Disconnect $ 25,000 The breakdown of the estimated cost to convert the existing lift station to a wet-well station is as shown in the table below: ITEM COST Pumps, Valves and Piping—Remove and Replace $ 144,600 By-Pass Pumping $ 5,000 Controls (with electrical) $ 54,000 Demo Existing Generator $ 5,750 New Generator, Pad and Walk-in Enclosure $ 85,800 Misc. Electrical $ 11,000 Misc. Mechanical $ 3,450 Site Work including Access Hatches $ 2,000 Total Estimated Construction $ 311,600 Legal, Eng. & Admin. —20% $ 68,400 TOTAL $ 380,000 Note: Above costs includes a 15% Contingency PA1528\1 52 8051 09\W ord\Corr\Corr_Out_Letterhead\03_011706_Boysen_LtrRept.doc Mr. Gregory P. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 6 The breakdown of the estimated cost to install a new lift station is as shown in the table below: ITEM COST New Lift Station including all Electrical and Mechanical $ 203,400 Demo Existing Generator and Lift Station $ 12,000 New Generator, Pad and Walk-in Enclosure $ 80,000 Site work including Access Hatches $ 2,100 By-pass pumping $ 2,500 iTotal Estimated Construction $ 300,000 Legal, Eng. & Admin. —25% $ 75,000 TOTAL S 375,000 Note: Above costs includes a 20% Contingency Conclusions and Recommendation A summary of our conclusions and recommendations are as follows: • The existing generator- needs to be replaced with a new 35 kilowatt (KW) unit and be housed in an above ground walk-in enclosure on a concrete pad with an above ground double walled fuel tank. • The conversion of the existing lift station to a wet well type with a submersible pump is feasible and is as cost-effective compared to the cost of a new lift station. • The conversion option and the new lift station option will require easements. A legal opinion to determine the location of the existing easements and lift station components needs to be performed. In addition, soil borings should be obtained if a new lift station is the preferred option. • The existing access hatches should be replaced with water tight covers only if conversion is the preferred option. The pad for the new generator and housing should be placed at a minimum elevation of 646.00 to provide at least one-foot free board above the BFE. • A lift station draw down test and/or periodic monitoring of the calculated and metered flow rates should be performed to monitor the condition of the existing pumps. They are nearing the end of their typical useful life. • A temporary by-pass quick disconnect should be installed on the force main in the flow meter manhole. P11528\152805109\Word\Corr\Corr_Out_Letterhead\03_011706__Boysen_LtrRept.doc Mr. Gregory P. Boysen, P.E. Village of Buffalo Grove January 17, 2006 Page 7 If there is any additional information that you require or have any questions, please feel free to contact us. Sincerely BONES ROO DEVERY & ASSOCIATES n,, at John RCrvices riggs, P.E. Client Manager J hn A. Bruszewski, P. Pr ' ct Engineer Enclosures P:\1528\152805109\Word\Corr\Corr_Out_Letterhead\03_011706_Bcysen_LtrRept.doc Board Agenda Item Submittal xII-D Requested By: Gregory P Boysen Entered By: Linda J Miller Agenda Item Title: Resolution No.2007- A Resolution Approving an Agreement Amendment for Construction Engineering Services Related to the Deerfield Parkway(Illinois Route 83 to Weiland Road)Street Improvement Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/09/2007 02/20/2007 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $11,220 Additional Notes regarding Expenditures: The expense of this Agreement Amendment to the Deerfield Parkway Construction Engineering Services Agreement($37,400)is covered by a 70% Federal grant pursuant to the agreement approved by the Village President and Board of Trustees on 7/18/06 through Resolution No.2006-18(A Resolution Approving an Type the body of the cover memo here. Requests cannot be submitted if this field is blank. This resolution approving an amendment to the Deerfield Parkway Construction Engineering Services Agreement is recommended for engineering services needed to complete the highly successful construction stage of the Deerfield Parkway improvement. The identified supplemental services contributed to the timely substantial completion of the Deerfield Parkway reconstruction improvement with engineering work described in the attached background information. The Village's share of the additional services will be provided from within the Capital Projects Fund-Contractual Street Maintenance Fund; funds on hand are available in that the original budget for the Village's share of the overall project costs were in excess of the final costs to complete the project work elements. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files r 02227agenda.pdf 02227agenda background.pdf Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2007- A RESOLUTION APPROVING AN AGREEMENT AMENDMENT FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE DEERFIELD PARKWAY(ILLINOIS ROUTE 83 TO WEILAND ROAD) STREET IMPROVEMENT WHEREAS,the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS,the Village President and Board of Trustees approved Resolution No. 20 05-20 entitled "A Resolution Approving an Agreement for Construction Engineering Services Related to Deerfield Parkway (Illinois Route 83 to Weiland Road) Street Improvement"on July 18,2005; and, WHEREAS,the Village desires to adopt an agreement amendment for the provision of necessary additional construction engineering services for the Deerfield Parkway(Illinois Route 83 to Weiland Road) Street Improvement in a form which conforms to Federal funding procedural requirements; NOW,THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE,LAKE AND COOK COUNTIES,ILLINOIS as follows: Section 1: The attached agreement entitled"Engineering Services Agreement for Federal Participation"related to the construction engineering for the Deerfield Parkway(Illinois Route 83 to Weiland Road) Street Improvement is hereby approved. Section 2: The Village President and Village Clerk are hereby authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2007 APPROVED: 32007 Approved: Village President ATTEST: Village Clerk G:IPWDIRGRPILHCIDRFLDPKW Y1resO7.doc Local Agency L ��1015 t Consultant Village of Buffalo Grove T C Civiltech Enineerin Inc. County C p Address Lake A 11 N Section L S City Project No. A Engineering L state Services Agreement 11 Job No. E For A Zip Code - 1' Federal Participation 60143 Contact Name/Phone/E-mail Address N N Contact Name/Phone/E-mail Address Gregory P. Boysen, RE;847.459.2547 C T James D. Ewers; 630.773.3900 gboysen@vbg.org Y jewers@civiltechinc.com THIS SUPPLEMENTAL AGREEMENT is made and entered into this day of , 2007 between the above Local Agency(LA)and Consultant(ENGINEER)and covers certain professional engineering services in connection with the PROJECT described herein. Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation(STATE),will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS. WHEREVER IN THIS AGREEMENT the following terms are used,they shall be interpreted to mean: District Engineer District Engineer, Department of Transportation Resident Engineer LA Employee directly responsible for construction of the PROJECT Contractor Company or Companies to which the construction contract was awarded Project Description Name Deerfield Parkway Route FAU 1257 Length 8,701 If Structure No. NA Termini Deerfield Parkway from east of IL Route 83,along Buffalo Grove Rd and along Highland Grove Dr,to west of Welland Rd. Description: The work includes earth excavation, pavement removal, bituminous pavement widening,portland cement concrete pavement widening,combination concrete curb and gutter,an enclosed drainage system,traffic signals with interconnect,as well as pavement marking,signing, and landscape restoration. It Is Mutually Agreed, 1. A change in the scope of the original project resulting in an adjustment in the total compensation for the CONSTRUCTION engineering services due to factors beyond the control of the Engineer is warranted. The summary below details the primary work elements increasing the scope of services not included in the original Agreement. This supplement Is necessary due to the additional hours required to monitor contractor's operations that occurred during winter shut down period; additional work required of a subcontractor; and time needed to properly inspect and document additional work that was added to the construction contract. a. See attached Exhibit A 2. That the amount payable shall increase by_$37,400.00_from_$587,427.00 to_$624,827.00 in accordance with Exhibit A attached hereto, due to the additional services required of the CONSULTANT by the LOCAL AGENCY and the Illinois Department of Transportation. 3. That the circumstances that necessitate this supplement were not reasonably foreseeable at the time the Agreement was signed, and this supplement is in the best interest of the Local Agency and is authorized by law. 4. That all other terms of the original Agreement not changed by this Supplement Agreement shall remain in full force and effect as written. BE IT FURTHER AGREED that all elements of the aforementioned agreement not in conflict with this AMENDMENT shall remain in full force and effect. Pagel of 2 r THIS SUPPLEMENT to the AGREEMENT shall be binding upon and inure to the benefit of the parties hereto,their successors and assigns. Executed by the LA: Village of Buffalo Grove of the (Municipality/Township/County) ATTEST: By: By: Village Clerk Title: (SEAL) Executed by the ENGINEER: Civiitech Engineering, Inc. ATTEST: By: --- -'� By: AX1aK:= I Loll Title: President Title: Vice President Page 2 of 2 'r N v 0 W 0� V, 6 & \6 -M. U) r, F- r4 LA N 64 w 64 io 64 64 0. 149f tO 69 tO v rn m w 0 121 CS 00 C; 'I Lw f tq tq V� V, tq V. ;J w Ul Cli N IV k() N 0 m C6 m E 8 44 44 V). 64. 44 V ioT 401. O r- rq in to u 00 00 CN co 00 404 jo 6v 64 69t W C) 0 r- co N(U M NN N ;; LO 0 Z co 0 a 0 ID mill m rq o 00 M rd >0, LO 00 N9 tn aLO 0 Go W CO a 'D Lu 0 u lu 9 Y,, cco, Ln N u u ro z C'O 6 O O 00 UO E C TE mm e I^,r�i=Gicri P�,IxB gr a, U,Ai.,rl f'1,.i frtrs� ru,Arr ,iir� i +rt✓�;�z.��ir,IRr otlI �a8u�; .u� r. �`r,Iwt�. is,ur�,,. February 5,2007 Mr. Gregory P. Boysen, P.E. Director of Public Works VILLAGE OF BUFFALO GROVE Village of Buffalo Grove -- 51 Raupp Blvd. Buffalo Grove, Illinois 60089 Re:Deerfield Parkway from IL 83 to Weiland PIN A MIN IDOT Contract#83807 Supplement for Construction Engineering Services Revision#1 Dear Mr. Boysen: We are requesting a supplement to our Construction Engineering Services Agreement in the amount of$37,400. Our original contract amount of$587,427 is exhausted, and the requested amount is for engineering services already performed beyond our original contract and those that will be required to complete the project. Our original agreement estimated that the contractor would begin work after the winter shut down. It was assumed that the contractor would have to work expeditiously to finish the 130 Working Day contract in one construction season. As you are aware, the winter of 2005 / 2006 was quite mild. The contractor opted to begin storm sewer installation during the period that was to be the winter shut down. This proved to be a wise move as the project was ready for Stage One concrete paving early in 2006 which allowed for the substantial completion and pave out of the full project on time. To meet the contractor's schedule, Civiltech began Construction Engineering Services earlier than expected which required additional staff hours. Thus far for this project,the contractor has been working on site for 275 days, and Civiltech has performed our services during all that time as well. A new entrance,which was approximately$84,000 worth of paving items,was included earlier,and now at the end of the project,extra traffic signal work is being added which will also require Construction Engineering hours to monitor and document the installation. We are requesting an additional 160 hours for the Resident Engineer, 120 hours for the Assistant Resident Engineer,and 6 hours for the Project Manager to cover the required Construction Engineering from the actual beginning of the project in early November 2005 to the estimated start date of mid March 2006 shown on our original agreement. For the additional Construction Engineering required this year due to the traffic signal work,we are requesting 48 hours for the Resident Engineer and 24 hours for the Assistant Resident Engineer. The attached Cost Estimate for Construction Services shows the total additional 358 hours needed and the calculation of the requested amount of$39,640.00. A portion of the total requested supplement amount is$6,160 (which has been revised from $8,400) for the electrical and lighting subconsultant Burns & McDonnell. Their services are now complete for this project. The requested dollar amount is for their field work that was _ .._....... .. , .. It'I 1 >aI — Ix .`uB.R 2 'a Ill, uo OVI .y- EC , required to coordinate the multiple service connections with Commonwealth Edison and incorporate IDOT's Bureau of Electrical requirements into the Village's lighting system. This necessary field work was beyond the scope of their design services and should be included in Construction Engineering. Please see Burns& McDonnell's attached revised letter for further details. As you are aware, the funding split for this supplement would be in accordance with your IDOT Local Agency Agreement for Federal Participation. The total of$37,400 would be 70% Federal ($26,180) and 30%Village ($11,220) responsibility. The requested amount brings the total Construction Engineering cost to approximately 8%of the as bid construction contract cost. Enclosed are five signed Supplemental Construction Engineering Services Agreements for the Deerfield Parkway Improvement. If this meets with your approval,please sign the attached agreements and return them to our office. We will hand deliver them to IDOT. Thank you for the opportunity to work with you on this successful improvement,and we look forward to continuing our work together. Very truly yours, CIVILTECH ENGINEERING,INC. )Aies D. Ewers,P.E. Enclosures M:IPROPOSAOMUNICIMBufPalo GroveWeerfield ParkwayThase IIllSupp1RequeslRev1.wpd j,i�Glkru,- ilr p ,U�',o 9.,d ,a�ee kr ,w.l,�l�,.,,J.i..^f •° �e�kk4�4r"J ulNVfi+9l wvtNiuo,E S E E II III f February 2,2007 Mr.Mark Hine Civiltech Engineering,Inc. 450 E.Devon Ave,Suite 300 f Itasca,IL 60143 , Village of Buffalo Grove,Illinois Consulting Services for Deerfieki llarkwzw Li leg Constnictios Support Dear Mr.Hine: In 2006,Burns&McDonnell provided engineering support for the roadway lighting constructed under this contract. This effort was not included in our original scope of work to provide . photometric calculations or design services. Due to the time-critical nature of engineering support I for construction work,Bums&McDonnell provided these services when requested to avoid ' delaying construction. Scope of Services I The following is the Scope of Engineering Support Services that was provided by Burns& McDonnell during project construction in 2006: Multiple site meetings to coordinate Commonwealth Edison Service Installations The electrical subcontractor and the Village requested we inspect the proposed Commonwealth Edison transformer locations,capacities and primary cable routing for t= Lighting Controllers for the project. This was done during multiple site visits. Shop Drawing Reviews The electrical subcontractor had submitted shop drawings for light poles,light fixtures, conduits,wiring,lighting controllers and other miscellaneous items that required review and approval recommendations. Civiltech and the Village requested Bums&McDonnell review these submittals and compare them to the latest Village Lighting Standards i prepared by Burns&McDonnell. Multiple sets of shop drawings and re-submittals were reviewed and commented upon. IDOT Coordination I Civiltech and the Village requested that Bums&McDonnell coordinate IDOT shop 3 drawing review comments with the light pole and light fixture manufacturers to make sure i the new Village Lighting Standards were modified to meet the IDOT comment requirements. Once the comments from IDOT were received,these comments were reviewed;drawings marked up and sent to the manufacturers. Updated shop drawings and plans were reviewed and resubmitted to IDOT for approval. I -- 14310pm hace, www.bumsmcdrom 300 Wed Adorns � SvNe 400 Salve 832 ► Downers Grove,It 60515-1164 [bingo,Ahok 60606.5109 Tek 630724.3200 Tek 312 22M920 t Fax:630724-3201 Fax;312223.9664 f E i I i f I Field inspection of staked light pole locations The electrical subcontractor requested a field check of the light pole locations shown in the plans because the field-marked locations of the underground utilities indicated potential conflicts with the light pole foundations. The field-marked underground utilities I were frequently 6 to 12 feet away from the locations that had been indicated on the utility location plans furnished with the contract design information. Burns&McDonnell [.. provided recommendations for pole location adjustments to avoid the field-marked utility locations. Compensation A. Amount of Payment: L. Burns&McDonnell has expended approximately 44 hours on construction support engineering and has incurred travel expenses for the field inspection work. Burns& McDonnell is requesting compensation from Civiltech Engineering,Inc.for this additional work in the lump sum amount of$6,160.This amount is based upon our agreed upon hourly rate of$140/HR on the design portion of this project. Reimbursement for expenses E= for travel will not be requested. r We appreciate the opportunity to serve Civiltech Engineering,Inc. If you have any questions L regarding this proposal,please contact me at(630)724-3222. r Sincerely, Anees Rahman,P.E. ',— Senior Electrical Engineer,Principal 4. is L. i i t I I I f iI i Board Agenda Item Submittal xII-E Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Resolution No.2007- :A Resolution Approving an Agreement for Construction Engineering Services for the 2007 Village Wide Contractual Street Maintenance Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/13/2007 02/20/2007 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $197,000 Additional Notes regarding Expenditures: Funds programmed for FY 2007 in Village's Motor Fuel Tax Fund Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff has prepared the attached resolution entitled, "A Resolution Approving an Agreement of Construction Engineering Services for the 2007 Village Wide Contractual Street Maintenance Project." The agreement provides for the required resident engineering and material inspection for the subject project with an upset limit of$197,000, and would complete the engineering portion of the program. We recommend that the Baxter&Woodman proposal be accepted, and the resolution be approved by the Village Board at its next regular meeting scheduled for February 20,2007. The request to waive bids is consistent with a staff recommendation dated June 16, 2003, further supported with the adoption of Resolution No. 2006-10 on April 3, 2006,whereby Baxter&Woodman was selected to perform the 2007 design work as well as authorized to perform construction management services subject to identification and review of the manner and scope of work effort to be undertaken, also for 2007. Such scope of work is within the proposal attached as an exhibit to the proposed resolution. As noted in the narrative supporting the construction recommendation, staff is ready to proceed with Baxter&Woodman relative to the public information campaign for 2007. In addition to an upcoming affected property owner mailing, a public information forum is scheduled for March 6,which will be videotaped for broadcast. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Diu 07 Res.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2007- A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING SERVICES FOR THE 2007 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROJECT WHEREAS,THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE desire to cause the implementation of the 2007 Village Wide Contractual Street Maintenance Project; and, WHEREAS,the approval of agreement with a consulting engineer is required in order to proceed with the necessary engineering of the project. NOW,THEREFORE,BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove,Lake and Cook Counties,Illinois,that the President and Clerk be,and they are hereby authorized and directed to execute the "Engineering Services Agreement- Construction." A copy of said contract is attached hereto and made a part hereof. AYES: NAYES: ABSENT: PASSED: , 2007 APPROVED: , 2007 APPROVED: Village President ATTEST: Village Clerk G:TNG[NEEROrd&ResWcM-2.doc VILLAGE OF BUFFALO GROVE, ILLINOIS 2007 STREET IMPROVEMENT PROGRAM MFT SECTION 06-00092-00-RS ENGINEERING SERVICES AGREEMENT CONSTRUCTION THIS A GREEMENT is made this_day of ,2007,by and between the Village of Buffalo Grove, located in the Counties of Cook and Lake in the State of Illinois, hereinafter called the VILLAGE, and Baxter& Woodman, Inc., Consulting Engineers, an Illinois Business Corporation,hereinafter called the ENGINEERS,for engineering services in connection with the construction of the 2007 Street Improvement Program designated as MFT Section 06-00092-00-RS,ENGINEER'S Project No.060311.60,hereinafter referred to as the PROJECT, which will be financed entirely or in part with Motor Fuel Tax funds allotted to the VILLAGE by the State of Illinois and constructed under the general supervision of the Illinois Department of Transportation,Division of Highways,hereinafter called the DEPARTMENT. WITNESSETH that, in consideration of the covenants herein,these parties agree as follows: SECTION 1. The ENGINEERS shall act as the VILLAGE's representative with duties, responsibilities and limitation of authority as stated in the construction contract documents, and shall perform or be responsible for the performance of the following engineering services for the PROJECT: 1.1 Provide General Construction Administration services which shall include: (1) Advise and confer with VILLAGE officials and staff during construction, and issue the VILLAGE's authorized instructions to the Contractor. (2) Attend the public information meeting. (3) Attend the preconstruction conference. (4) Review the Contractor's proposed construction schedule and list of subcontractors. (5) A Principal or Construction Project Manager will conduct periodic visits to the PROJECT site during construction to observe the progress of work and to interpret the plans, specifications and contract documents as necessary. S A X T E R WCl WOODMAN (6) Provide the services of a materials testing company,as a subconsultant,to perform proportioning and testing of Portland Cement Concrete and Bituminous mixtures in accordance with the DEPARTMENT's Bureau of Materials manuals of instructions for testing requirements for the DEPARTMENTS Quality Control/Quality Assurance Management for the PROJECT. (7) Prepare all construction payment estimates, change orders, records, and reports required by the VILLAGE for submission to the DEPARTMENT. (8) Conduct a final inspection of completed construction and issue an opinion of final completion to the VILLAGE. (9) Revise the PROJECT plans to show those changes made during construction which the ENGINEERS consider significant, and provide the VILLAGE with one set of red line mark ups of the final construction record plans. 1.2 Provide Resident Project Representatives on a full time basis during construction to perform the following services: (1) Mark all pavement and curb and gutter for removal and replacement as construction proceeds. (2) Set lines and grades where required as construction proceeds. (3) Observe in general if the Contractor's work is in conformity with the plans and specifications,and endeavor to protect the VILLAGE against defects and deficiencies in the Contractor's work; however, the ENGINEERS are not responsible for the Contractor's construction means,methods,techniques,sequences or procedures,time of performance,or for safety precautions or programs,incident to the PROJECT,or for the Contractor's failure to perform work in accordance with the construction contract documents. (4) Keep a daily record of the Contractor's work including notations on the nature and cost of any extra work, and provide weekly reports to the VILLAGE of the construction progress and working days charged against the Contractor's time for completion. (5) Provide a daily status report to the VILLAGE automated informational telephone line for public use including such current information as requested by the VILLAGE and other public information and/or public distribution as directed by the VILLAGE. B A X T E R WUC' WOODMAN SECTION 2. The VILLAGE shall compensate the ENGINEERS for the professional services enumerated in Section 1 hereof as follows: 2.1 The ENGINEERS' fee for the services in Subsections 1.1 and 1.2 shall be computed on the basis of the following standard hourly rates of compensation for actual work time performed: Employee Classification 2007 Hourly Rates Principal $154.00 per hour Construction Project Manager $100.00 to $124.00 per hour Resident Project Representative $94.00 to $112.00 per hour CADD Operators $60.00 to $86.00 per hour Resident Project Representative, Jr. $70.00 to $80.00 per hour Surveyors/Technicians $48.00 to $80.00 per hour 2.2 The ENGINEERS shall be reimbursed for automobile travel expense at$0.485 per mile plus any out-of-pocket expenses at the actual cost. 2.3 The ENGINEERS shall be reimbursed for the subconsultant services described in Subsection 1.1 (6) at the actual cost with no additional mark-up. 2.4 The ENGINEERS' total fee as defined in the approved plans and specifications shall not exceed $197,000 subject to the following terms: (1) The PROJECT is to be completed in 70 contract working days which will begin to be charged to the Contractor on May 1, 2007. Work also includes staking out the project for construction starting March 4, 2007, and completing the construction of the project by October 1, 2007. (2) Provide a Resident Project Representative at the construction site on a full- time basis often (10)hours per day for seventy (70)working days, and an additional eight (8)hours per day for twenty one(21)days worked(Monday through Friday). For one(1)Jr. Engineer, provide forty (40) working days for eight (8) hours per day (Monday through Friday), and provide eight (8) Saturdays at eight (8) hours per day for one (1) Resident Project Representative. Overtime at 1.5 times the Standard Hourly Rate for Resident Project Representative's will apply to all hours over forty (40) per week and Saturdays. (3) Provide Resident Project Representatives thirty(30)days at ten(10)hours per day for initial survey and stakeout. Work includes setting lines and grades, marking pavement, curb, and driveways for removal and replacement as construction proceeds. (4) The sub consultant cost for materials testing does not exceed $13,570. B A X T E R WOODMAN 2.5 The ENGINEERS' total fee for engineering services stated in Subsection 2.4 hereof shall not exceed the stated amount unless the ENGINEERS justify and the VILLAGE concurs in writing that the increased time of effort and/or incurred expenses are necessary and essential to complete the PROJECT. During progress of work under this Agreement,the ENGINEERS shall continuously monitor their costs and anticipate future costs, and if such monitoring indicates possible costs in excess of the amounts stated,the ENGINEERS shall immediately notify the VILLAGE in writing of such anticipated increases so that a proper adjustment to the agreed compensation for engineering services can be made;however,if the ENGINEERS fail to so notify the VILLAGE of anticipated increases of engineering costs, the ENGINEERS waive any claim for extra compensation after the work has been completed. 2.6 The ENGINEERS may submit monthly statements for payment of services as the PROJECT progresses. These statements shall be supplemented by time records and other supporting documents as may be requested by the VILLAGE. 2.7 Payments to the ENGINEERS shall be due and payable within thirty (30) consecutive calendar days from the ENGINEERS' invoice to the VILLAGE. SECTION 3. The parties hereto further mutually agree: 3.1 This Agreement maybe terminated, in whole or in part,by either party if either of the other parties substantially fails to fulfill its obligations under this Agreement through no fault of the terminating party; or the VILLAGE may terminate this Agreement, in whole or in part, for its convenience. However, no such termination may be effected unless the terminating party gives the other party(1)not less than ten(10)calendar day's written notice by certified mail of intent to terminate, and (2) an opportunity for a meeting with the terminating party before termination. If this Agreement is terminated, the ENGINEERS shall be paid for services performed to the effective date of termination, including reimbursable expenses. 3.2 The ENGINEERS agree to hold harmless,indemnify and defend the VILLAGE and each of its officers, agents and employees from any and all liability claims, losses, or damage arising out of or alleged to arise from negligence in the performance of the services under this Agreement, but not including liability that may be due to the sole negligence of the VILLAGE, or other consultants, contractors or subcontractors working for the VILLAGE, or their officers, agents and employees, the ENGINEERS' liability shall be for any negligence for which the VILLAGE may be found liable to third parties by reason of having hired the ENGINEERS for this PROJECT; however, the VILLAGE agrees not to require the ENGINEERS to maintain professional liability insurance coverage of more than five hundred thousand dollars ($500,000) for such warranties due to the ENGINEERS' professional negligent acts, errors, or omissions. The ENGINEERS shall provide the S A X T E R WUC id I WOODMAN VILLAGE with a current certificate of insurance for their comprehensive liability and professional liability insurance coverage. 3.3 The ENGINEERS shall be responsible for their professional quality,technical accuracy,timely completion,and coordination of all services furnished or required under this Agreement, and shall endeavor to perform such services with the same skill and judgment which can be reasonably expected from similarly situated professionals. 3.4 The VILLAGE may,from time to time,by written order,make changes within the general scope of this Agreement in the services or work to be performed by the ENGINEERS. If such changes cause an increase or decrease in the ENGINEERS' costs of, or time required for, performance of any services under this Agreement, whether or not changed by any order, an equitable adjustment shall be made and this Agreement shall be modified in writing accordingly. The ENGINEERS must assert any claim for adjustment under this provision in writing within 34 days from the date of receipt by the ENGINEERS of the notification of change,unless the VILLAGE grants a further period of time before the date of final payment under this Agreement. No service for which an additional compensation will be charged by the ENGINEERS shall be furnished without the written authorization of the VILLAGE. 3.5 All claims,counter-claims,disputes and other matters in question between the parties hereto arising out of or relating to this Agreement or breach thereof will be decided by arbitration in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association if the parties mutually agree, or in a court of competent jurisdiction within the State of Illinois. 3.6 The ENGINEERS warrant that they have not employed or retained any company or person,other than a bona fide employee working solely for the ENGINEERS,to solicit or secure this contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the ENGINEERS, any fee, commission,percentage,brokerage fee,gifts,or any other consideration,contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the VILLAGE shall have the right to annul this contract without liability. 3.7 The ENGINEERS certify that they have not been barred from signing this Agreement as a result of a violation of Sections 33E-3 and 33E-4 of the Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes). B A X T E R WOODMAN IN WITNESS WHEREOF the VILLAGE has caused the execution of this Agreement to be made by its VILLAGE President and attested by its Clerk pursuant to a resolution passed by the Board of Trustees, which resolution is considered to be part of this Agreement the same as though it were written herein, and the ENGINEERS have hereunto set their hand and seal as of the day and year first above written. BAXTER & WOODMAN, INC. VILLAGE OF BUFFALO GROVE, ILLINOIS By: By: President/CEO Village President z7' zad7 D of Signature Date of Signature (SEAL) (SEAL) ATTEST: ATTEST: Secretary Village Clerk MLD:py 01/23/07 H APROAUG V V10b03 l I TSA Draft.doc B A X T E R WOODMAN Board Agenda Item Submittal xII-F Requested By: Ghida Neukirch Entered By: Ghida Neukirch Agenda Item Title: Resolution No.2007- A Resolution Supporting Membership to the Clean Air Counts Program for the Village of Buffalo Grove. Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/15/2007 02/20/2007 0 Consent Agenda OVM Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 NO funds? Additional Notes regarding Expenditures: Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Clean Air Counts is a northeastern Illinois regional initiative to reduce ozone-causing emissions,thereby improving air quality and enabling economic development. It is a collaborative effort between the Metropolitan Mayors Caucus, City of Chicago, U.S. Environmental Protection Agency Region 5, and Illinois Environmental Protection Agency. This multi-year initiative seeks to achieve specific and significant reductions in targeted smog-forming pollutants and major reductions in energy consumption. The Village of Buffalo Grove has registered for membership,created a Clean Air Counts Committee, and is actively pursuing initiatives in accordance with the program including but not limited to; informational handouts, articles for promotion in newsletters, on BGTV channel 6,banners, reduction of mowing of golf courses in summer months,and the consideration of hybrid vehicles. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files Resolution-Clean Air Counts 2007.doc Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: RESOLUTION NO. 2007- A RESOLUTION SUPPORTING MEMBERSHIP TO THE CLEAN AIR COUNTS PROGRAM FOR THE VILLAGE OF BUFFALO GROVE WHEREAS, the Village of Buffalo Grove is committed in its initiative for better air quality and enabling economic development, and WHEREAS, a northeastern Illinois regional proposal to reduce ozone- causing emissions to improve air quality and in this effort combined with the Metropolitan Mayor's Caucus, City of Chicago, U.S. Environmental Protection Agency Region 5, and the Illinois Environmental Protection Agency , and WHEREAS, these groups have asked municipalities to join with them in a collaborative effort called the "Clean Air Counts Program", which seeks to achieve specific and significant reductions in targeted smog-forming pollutants and major reductions in energy consumption, and, WHEREAS, the Village of Buffalo Grove has registered for membership, created a Clean Air Counts Committee, and is actively pursuing initiatives in accordance with the program including but not limited to; Informational handouts, articles for promotion in newsletters and on government access channel 6, banners, reduction of mowing of golf courses in summer months, and the consideration of hybrid vehicles. NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, IL, that the Village of Buffalo Grove will remain diligent in its effort to reduce smog forming pollutants and energy consumption by calling upon all Village residents and businesses to practice these Clean Air initiatives through the Clean Air Counts Program. AYES: NAYES: ABSENT: PASSED: APPROVED: ATTEST: APPROVED: Village Clerk ELLIOTT HARTSTEIN, Village President Board Agenda Item Submittal xIV A Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-Calendar 2007 Village Wide Contractual Street Maintenance Program(Peter Baker&Son Company) Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/13/2007 02/20/2007 0 Consent Agenda PW Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $2,618,000 Additional Notes regarding Expenditures: Budget for construction phase will be incorporated into FY 2007 Motor Fuel Tax Fund Budget. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Attached is a copy of the Tabulation of Bids for the above-mentioned project indicating a low bid of$2,517,951.64. Staff concurs with the recommendation of Baxter & Woodman, Inc., and recommends that the Village Board award the contract to Peter Baker & Son Company for the calendar 2007 local contractual street maintenance program. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files ID ; r 07 VVVCSMP.PDF Approval Section: Draft Name: Date and Time: Submitted By: Pre-Approved By: Approved By: Published to Web: TO: William H. Brimm Village Manager FROM: Richard K. Kuenkler Village Engineer DATE: February 13, 2007 SUBJECT: 2007 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM—AWARD OF BID I have attached a copy of the Tabulation of Bids for the above-mentioned project indicating a low bid of$2,517,951.64. We concur with the recommendation of Baxter & Woodman, Inc., and recommend that the Village Board award the contract to Peter Baker & Son Company. Richard K. Kuenkler, P.E. G:IENGINEERIRKKIMEMOS1503.doc BAXTER Frow- WOODMAN Gonsu"t ng—r"ngdneers Mr. Richard K. Kuenkler, P.E. February 14, 2007 Village Engineer Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60089-2198 RECOMMENDATION TO AWARD Subject: Village of Buffalo Grove--2007 Street Improvements Program Section No. 06-00092-00-RS Dear Mr. Kuenkler: The following bids were received for the 2007 Street Improvements Program on February 6, 2007, at 11:00 a.m.: Bidder Amount of Bid Peter Baker& Son Company $2,517,951.64 -as read Lake Bluff, Illinois Arrow Road Construction Company $2,579,874.55 - as read Mount Prospect, Illinois A. Lamp Concrete Contractors $2,628,667,25 -as read Schaumburg, Illinois Curran Contracting Company $2,693,292.25 -as corrected Crystal Lake, Illinois Our pre-bid opinion of probable cost for this Project was $2,494,703,35. We have analyzed and checked each of the Bids and find Peter Baker & Son Company to be the lowest responsible Bidder. Their Bid is $23,248.29 (1.1%) above the Engineers approved estimate of cost. Peter Baker & Son Company has a good working relationship with the Village and has in the past been a part of several successfully completed Street Projects. Based upon our familiarity and their good working relationship with the Village, we believe that Peter Baker& Son Company is qualified to complete this Project. 8678 Ridgefield Road Crystal Lake,IL 60012 815.459.1260 Fax 815.455.0450 infe0bax tcrwood mao.com BAXTER POP Mr. Richard K. Kuenkler, P.E. February 14, 2007 I Village of Buffalo Grove 060311 a Page 2 WOODMAN (;on.sulting Engineers We recommend the award of the Contract to Peter Baker & Son Company in the amount of$2,517,951.64. Upon award of this Contract by the Village Board, we will prepare the Contract Documents for execution by the Contractor and the Village. We will then forward the Contract Documents on to the Illinois Department of Transportation (IDOT) for their approval. Enclosed are two (2) sets of the Bid Tabulation for your records. Please advise us of your decision, Very truly yours, BAXTER &WOODMAN, INC. CONSULTING ENGINEERS -Max� �< bkk7"�i Mark L. Dachsteiner, P.E. MLD:cf Enc. C: Mx. John V. Ambrose, P.E. Mr. Jason Fluhr, P.E. 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Qm4.fhpFTto_UN NF(m('D wwmWTmwOU Za a !-I—ut INn tmn u1 en N L7 b b[D tp l�0(�O Sh0 7 TO: PRESIDENT AND BOARD OF TRUSTEES FROM: CAROL LIEBER SUBJECT: BID OPENING--2007 STREET IMPROVEMENT PROJECT SECTION 06-00092-00-RS DATE: FEBRUARY 6,2007 On Tuesday, February 6, 2007 at the Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. Present were: Bob Corcoran,Arrow Road Construction; Joe Cantore, Peter Baker& Son Co.; Wayne Smok,A-Lamp Concrete;Carl Bolander, Curran Contracting Co.; Mark Dachsteiner,Baxter& Woodman, Inc.; Dick Kuenkler, Village Engineer and Carol Lieber, Village Clerk's Office. Bids were opened by Carol Lieber and read by Mark Dachsteiner. SIGNATURE CERT. APPR BID PAGE &TRAINING BIDDER BOND SIGNED SIGNED BID Curran Contracting Co. YES YES YES $2,693.272.00 29900 Highway 41 Unit 3 Lake Bluff, IL 60044 Peter Baker& Son Co. YES YES YES $2,517,951.64 1349 Rockland Road Lake Bluff, IL 60044 Arrow Road Construction Co. YES YES YES $2,579,874.55 3401 South Busse Road PO Box 334 Mt. Prospect, IL 60056 A Lamp Concrete YES YES YES $2,628,667.25 800 W. Irving Park Rd. Schaumburg, IL 60193. The bids will be reviewed and a recommendation will be forthcoming. Carol Lieber CERTIFICATE OF PUBLICATION Paddock Publications, Inc. Daily Herald Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) of Algonquin, Arlington Heights, Barrington, Barrington Hills, Lake Barrington, North Barrington, South Barrington, Bartlett, Batavia, Buffalo Grove, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, Elburn, Elgin, Elk Grove Village, Fox Lake,Fox River Grove,Geneva, Gilberts,Grayslake, Gurnee,Hampshire,Hainesville,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley, Inverness,Island Lake,Kildeer,Lake Villa,Lake in the Hills,Lake Zurich,Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes,Vernon Hills,Volo,Wauconda,Wheeling,West Dundee,Wildwood,Green Oaks County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section I and 5. That a notice of which the annexed printed slip is a true copy, was published January 19, 2007 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Authori d Agent Control # T3874487 Board Agenda Item Submittal xIv B Requested By: Dick Kuenkler Entered By: Debra J Akers Agenda Item Title: Award of Bid-FY 06-07 Sanitary&Storm Televising Project Date Submitted: Meeting Date Agenda Place Requested: Requested: Department: 02/14/2007 02/20/2007 � Consent Agenda PW 0 Regular Agenda 0 None Does this item Does this item include Will AV equipment be relate to another additional reference required to present item on the info separate from the this item to the agenda? Board packet? board? 0 Yes 0No 0 Yes 0No 0 Yes 0No Item Description Will this action involve an expenditure in 0 Yes 0 No Yes 0 No funds? Is this a budgeted item.? Projected total budget impact: $44,000 Additional Notes regarding Expenditures: Funds are provided for within the approved FY 2006-2007 Village Budget. Type the body of the cover memo here. Requests cannot be submitted if this field is blank. Staff recommends award of bid for the FY 2006-2007 sanitary and storm sewer system televising services to American Underground, Inc. per their bid submitted February 13, 2007.On January 22, 2006,the President and Board of Trustees authorized the release of specifications for the purpose of soliciting bids for the FY 2006-2007 sanitary and storm sewer system televising project. Bids were received and opened on February 13, 2007. Attached is a copy of the tabulation of bids for the subject project indicating a low bid of$43,942.25. It is recommended that the Village Board award the contract to the low bidder,American Underground, Inc. Letter-Sized Legal-Sized Ledger-Sized Odd-Sized Attached Files Attached Files Attached Files Attached Files 07 San&StmTV.PDF Approval Section: Draft Name: Date and Time: Submitted By: FP re-Approved By: Approved By: Published to Web: w a� W Qa N 00 N Cl 0 6R 69 Vi 66 I-� A W Gt+ A 00 t O 0 a a F� Q N rNi O N 00 0 A CMS[ N N NO N N Q U Gr, U P� 6A 64 69 6A 69 604 FFN, 5N9 s� I � F M OO M 00 M OO M OO Q �Q �4 N N N N N w a p in, °~ CD ,5 E m to > W w cu c� �� a3i c sR n3i c a a� a� °; u: V)'El °� i u a`"i oo a'"i i a�i E ko '� pp pp M Q� �4 V) V] V] 6R V] M V) 69 V] V] V] 6R V) V] V] 64 Vl V] V] (A M V) V] V] V? V) 6A V) V) V] 64 W o ¢ o oFA b 0 � W BOO °n > v� o W [+ I x x okn00 b tn x cdo o y � mc? rx �n�o 00 o `o o 0 � OWN aG�7 aUa � � � � o0 0 VE °0' � o W 3aM � d U O N O N_ 3 0 M 00 W ^y'S i l� M in i� bA`d m Lei .�I"" n ,. t LnN CZ) M o0 i Ob p } 03 O z `c��tlC W > L1a (z, Z N m d CJ 1 iw U P4 R� a a � 04M a M ,A7 a Gw a I m o C OO O A Tr 00 M N a Uri[ V 6NR M s 6q fls sA i� GA I � N w C� v j pvl, w v upi v v v N coo a4 a � E5 D P4 [may. CL) r ; r U a N a N +cd3 N N N a o N � a ulG cnV) 64 w z 00 � � 00 Z n A U N i O N bA ON N Q O �/1 � i"� � [� M v � %0 p O W rSr C/� N aW O M u l� d O� o 'V [_ VV'11 irai ��} G� cn A Z a pa a $. M N W 0 C 3 � d x No v o � a�i > a z v, v; �o C7 VRI AGE OF BUFFALO GROVE If- Fifty Raupp Blvd. Buffalo Grove,IL 60089.2100 Phone 847-459.2500 Fax 847-459.0332 To; President and Board of Trustees From: Jane Olson Subject: Bid Opening - Sanitary and Storm Sewer Televising for FY '06-'07 Date: February 13, 2007 On February 13, 2007 at the Village of Buffalo Grove Village Hall, 50 Raupp Boulevard, the bid opening was held reference the above stated bid. The following people were in attendance: Daniel a. Przawski, Visu-Serwer of IL; Mike Skibbe, Civil Engineer; Richard Kuenkler, Village Engineer; Jane Olson, Deputy Village Clerk. Bidder Bid Bid Bond Visu Sewer of IL $46,181.66 yes 9014 S. Thomas Aved. Bridgeview, IL 60455 National Power Rodding Corp. $44, 616.18 yes 2500 W. Arthington St. Chicago, IL 60612 Westco Environmental $48,965.12 yes Services 205 277" Ave. NW Isanti, MN 55040 American Underground Inc. $43,942.25 yes 2075 Johns Court Glenview, IL 60025 Chicagoland Trenchless $51,338.97 yes Rehabilitations Systems, Inc. 4350 DiPoolo Ctr. Glenview, IL 60025 Sheridan Plumbing & Sewer $64,946.35 yes P.O. Box 546 Lemont, IL 60439 United Sewer A Grease Busters $49,356.49 yes 1327 W. Beecher Rd. Bristol, IL 60512 Bids will be reviewed and a recommendation will be forthcoming. Jane Olson, beputy Village Clerk BID NOTICE The Vil[age at Buffalo Grove will be accepting bids for the Proposed Sanitary and storm Sower Televlsln9 for the Year 2007. Bids will be CERTIFICATE OF PUBLICATION received until 10:30 a.m.an February 13,7fIW,at which lime they will be publicly opened and read. They should be seared and marked'Pro posetl Sannory Paddock Publications, Inc. and Storm Sewer Televising for FY 06.O7• and be de- livered to the Village Clerk f 5a Roupa Boulevard.But- fain Grove. 1lt egl 6oaB9. Daily Herald lot oiied aneciflcalions are avaibble of the De arlmenf of PuDly Works. Engineer• in Division, 51 RauAp Soulevord, Bulfolo Grove, Fllina)s.60069. Phone:(017)159.2M. Janet M.Slrobian Village Clerk Published In Da il7ya .wd January 21 07 Corporation organized and existing under and by virtue of the laws of the State of Illinois, DOES HEREBY CERTIFY that it is the publisher of the DAILY HERALD. That said DAILY HERALD is a secular newspaper and has been circulated daily in the Village(s) of Algonquin, Arlington Heights, Barrington, Barrington Hills, _ Lake Barrington, North Barrington, South Barrington, Bartlett, Batavia, Buffalo Grove, Burlington, Carpentersville, Cary, Deer Park, Des Plaines, South Elgin, East Dundee, Elburn, Elgin, Elk Grove Village, Fox Lake,Fox River Grove,Geneva, Gilberts,Grayslake, Gurnee,Ham shire,Hainesville,Hanover Park,Hawthorn Woods,Hoffman Estates, Huntley, Inverness,Island Lake,Kildeer,Lake Villa,Lake in the Hills,Lake Zurich,Libertyville, Lincolnshire, Lindenhurst, Long Grove, Mt. Prospect, Mundelein, Palatine, Prospect Heights, Rolling Meadows, Schaumburg, Sleepy Hollow, St. Charles, Streamwood, Tower Lakes,Vernon Hills,Volo,Wauconda,Wheeling,West Dundee,Wildwood,Green Oaks County(ies) of Cook, Kane, Lake, McHenry and State of Illinois, continuously for more than one year prior to the date of the first publication of the notice hereinafter referred to and is of general circulation throughout said Village(s), County(ies) and State. I further certify that the DAILY HERALD is a newspaper as defined in "an Act to revise the law in relation to notices" as amended in 1992 Illinois Compiled Statutes, Chapter 715, Act 5, Section 1 and 5. That a notice of which the annexed printed slip is a true copy, was published January 25, 2007 in said DAILY HERALD. IN WITNESS WHEREOF, the undersigned, the said PADDOCK PUBLICATIONS, Inc., has caused this certificate to be signed by, this authorized agent, at Arlington Heights, Illinois. PADDOCK PUBLICATIONS, INC. DAILY HERALD NEWSPAPERS BY Authorized Agent Control # T3876847