2019-07-15 - Resolution 2019-25 - AUTHORIZING EXECUTION OF AGREEMENT WITH RATIO ARCHITECTS FOR COMP PLAN RESOLUTION NO. 2019 - 25
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH
RATIO ARCHITECTS, INC.TO COMPLETE A
VILLAGE WIDE COMPREHENSIVE PLAN
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the Village of Buffalo Grove seeks to enter into an agreement
("Agreement") for production of a Comprehensive Plan Ratio Architects, Inc. ("Ratio'),
which is attached hereto as Appendix A., and
WHEREAS, the Village Board has determined that it is in the best interests of the
Village to authorize the Village Manager to take all necessary actions to ensure completion of
the Comprehensive Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COUNTIES OF COOK
AND LAKE, STATE OF ILLINOIS, as follows:
SECTION 1. The foregoing recitals are hereby incorporated and made a part of this
Resolution.
SECTION 2. The Village Manager is hereby authorized and directed to execute the
Agreement and to take all actions necessary for its implementation, pending final review and
approval by the Village Attorney.
SECTION 3. This Resolution shall be in full force and effect from and after its
passage and approval.
AYES: 6—Stein. Ottenheimer, Weidenfeld Johnson Smith Pike
NAYS: 0 - None
ABSENT: 0 - None
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PASSED: July 15, 2019
APPROVED: July 15, 2019
Beverly SussVillage President
ATTEST:
µ .y\
Janet irabian, Village Clerk
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VILLAGE OF BUFFALO GROVE
PROFESSIONAL SERVICES AGREEMENT
COMPREHENSIVE PLAN
THIS AGREEMENT is dated as of the 151h day of July. 2019 ("Agreement")
and is by and between the VILLAGE OF BUFFALO GROVE, an Illinois home rule municipal
corporation("Village")and the Consultant identified in Subsection 1A below.
IN CONSIDERATION OF the recitals and the mutual covenants and agreements set forth in
this Agreement, and pursuant to the Village's statutory and home rule powers,the parties agree as
follows:
SECTION 1. CONSULTANT.
A. Engagement of Consultant.The Village desires to engage the Consultant
Identified below to provide all necessary professional consulting services to perform the work in
connection with the project identified below:
Ratio Architects, Inc. ("Consultant")
101 S. Pennsylvania St.
Indianapolis, IN 46204
Telephone:317-633-4040
Email:lroth@ratiodesign.com
B. Project Description. The Consultant shall perform all tasks necessary to develop, create
and present a Comprehensive Plan,as further described in Exhibit A.
C. Representations of Consultant.The Consultant has submitted to the Village a description
of the services to be provided by the Consultant, a copy of which is attached as Exhibit A to this
Agreement ("Services"). The Consultant represents that it is financially solvent, has the necessary
financial resources, and is sufficiently experienced and competent to perform and complete the
professional consulting services set forth in Exhibit A in a manner consistent with the standards of
professional practice by recognized consulting firms providing services of a similar nature.
D. Agreement Amount.The total amount billed by the Consultant for the Services under this
Agreement shall not exceed the rates set forth in the Schedule of Prices, as outlined in Exhibit B,
hereto unless amended pursuant to Subsection 8A of this Agreement.
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SECTION 2. SCOPE OF SERVICES.
A. Retention of the Consultant.The Village retains the Consultant to perform,and the Consultant
agrees to perform,the Services.
B. Services.The Consultant shall provide the Services pursuant to the terms and conditions of this
Agreement.
C. Commencement.,Time of Performance.The Consultant shall commence the Services immediately
upon receipt of written notice from the Village that this Agreement has been fully executed by the
Parties (the"Commencement Date").The Consultant shall diligently and continuously prosecute the
Services until the completion of the Work.,
D. Reporting.The Consultant shall regularly report to the Village of Buffalo Grove Community
Development Director("Director"),or his designee, regarding the progress of the Services during
the term of this Agreement.
SECTION 3.COMPENSATION AND METHOD OF PAYMENT.
A. Agreement Amount.The total amount billed for the Services during the term of this Agreement
shall not exceed the amount identified in the Schedule of Prices section in Exhibit B,without the
prior express written authorization of the Village.
B. Invoices and Payment.The Consultant shall be paid as provided in Exhibit B.The Consultant shall
submit invoices to the Village in a Village approved format for those portions of the Services
performed and completed by the Consultant.The amount billed in any such invoice shall be based
on the method of payment set forth in Exhibit B.The Village shall pay to the Consultant the amount
billed pursuant to the Illinois Local Government Prompt Payment Act(50 ILCS 505/1 et seq.)
C. Records.The Consultant shall maintain records showing actual time devoted and costs incurred,and
shall permit the authorized representative of the Village to inspect and audit all data and records of
the Consultant for work done under the Agreement.The records shall be made available to the
Village at reasonable times during the Agreement period, and for three years after the termination
of the Agreement.
D. Claim In Addition To Agreement Amount. if the Consultant wishes to make a claim for additional
compensation as a result of action taken by the Village,the Consultant shall provide written notice
to the Village of such claim within 7 calendar days after occurrence of such action as provided by
Subsection 8.D. of this Agreement,and no claim for additional compensation shall be valid unless
made in accordance with this Subsection.Any changes in this Agreement Amount shall be valid only
upon written amendment pursuant to Subsection 8.A. of this Agreement. Regardless of the decision
of the Village relative to a claim submitted by the Consultant, the Consultant shall proceed with all
of the Services required to complete the project under this Agreement as determined by the Village
without interruption.
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SECTION 3. COMPENSATION AND METHOD OF PAYMENT (cont.)
E. Taxes,Benefits and Royalties.The Agreement Amount includes all applicable federal,state,and
local taxes of every kind and nature applicable to the Services as well as all taxes,contributions,
and premiums for unemployment insurance,old age or retirement benefits, pensions, annuities,
or similar benefits and all costs, royalties and fees arising from the use on,or the incorporation
into,the Services,of patented or copyrighted equipment, materials,supplies,tools, appliances,
devices, processes,or inventions.All claim or right to claim additional compensation by reason
of the payment of any such tax,contribution, premium,costs, royalties,or fees is hereby waived
and released by Consultant.
F. Automated Clearing House Payment.The Village prefers to pay all vendors via Automated
Clearing House payments (ACH).ACH payments will be processed to checking and savings
accounts. After the award of the contract provide ACH Details to apfinance@vbg.org. Once
payments have been approved and processed an email notification will be sent to the
designated email account on your ACH authorization form indicating when the funds were
transferred,the amount transferred,and the invoice number that pertains to the payment.
G. Retainage.The Village shall withhold 5%payment from each invoice until Final Acceptance.
H. Final Acceptance.The Services,shall be considered complete on the date of final written
acceptance by the Village of the Services which acceptance shall not be unreasonably withheld
or delayed. At such time, any retainage withheld from previous partial payments in accordance
with the terms of the Agreement and not yet paid to the Consultant will also become due and
payable to the Consultant.
SECTION 4. PERSONNEL.SUBCONTRACTORS.
A. Key Project Personnel.The Key Project Personnel identified in Exhibit A shall be primarily
responsible for carrying out the Services on behalf of the Consultant.The Key Project Personnel
shall not be changed without the Village's prior written approval.
B. Availability of Personnel.The Consultant shall provide all personnel necessary to complete the
Services including,without limitation, any Key Project Personnel identified in this Agreement.
The Consultant shall notify the Village as soon as practicable prior to terminating the
employment of,reassigning,or receiving notice of the resignation of,any Key Project Personnel.
The Consultant shall have no claim for damages and shall not bill the Village for additional time
and materials charges as the result of any portion of the Services which must be duplicated or
redone due to such termination or for any delay or extension of the Time of Performance as a
result of any such termination, reassigning, or resignation.
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SECTION 4.PERSONNEL SUBCONTRACTORS_(cont.1
C. Approval and Use of Subcontractors.The Consultant shall perform the Services with its own
personnel and under the management,supervision,and control of its own organization unless
otherwise approved by the Village in writing.All subcontractors and subcontracts used by the
Consultant shall be acceptable to, and approved in advance by,the Village.The Village's
approval of any subcontractor or subcontract shall not relieve the Consultant of full
responsibility and liability for the provision, performance, and completion of the Services as
required by the Agreement.All Services performed under any subcontract shall be subject to all
of the provisions of this Agreement in the same manner as if performed by employees of the
Consultant. For purposes of this Agreement,the term"Consultant" shall be deemed also to refer
to all subcontractors of the Consultant,and every subcontract shall include a provision binding
the subcontractor to all provisions of this Agreement.
D. Removal of Personnel and Subcontractors. If any personnel or subcontractor fails to perform
the Services in a manner satisfactory to the Village,the Consultant shall immediately upon
notice from the Village remove and replace such personnel or subcontractor.The Consultant
shall have no claim for damages,for compensation in excess of the amount contained in this
Agreement of for a delay or extension of the Time of Performance as a result of any such
removal or replacement.
SECTION 5. CONFIDENTIAL INFORMATION.
A. Confidential Information.The term "Confidential Information" shall mean information in the
possession or under the control of the Village relating to the technical, business or corporate
affairs of the Village;Village property; user information, including,without limitation, any
information pertaining to usage of the Village's computer system,including and without
limitation,any information obtained from server logs or other records of electronic or machine
readable form; and the existence of,and terms and conditions of,this Agreement.Village
Confidential Information shall not include information that can be demonstrated: (i)to have
been rightfully in the possession of the Consultant from a source other than the Village prior to
the time of disclosure of said information to the Consultant under this Agreement ("Time of
Disclosure"); (ii)to have been in the public domain prior to the Time of Disclosure; (iii)to have
become part of the public domain after the Time of Disclosure by a publication or by any other
means except an unauthorized act or omission or breach of this Agreement on the part of the
Consultant or the Village;or(iv)to have been supplied to the Consultant after the Time of
Disclosure without restriction by a third party who is under no obligation to the Village to
maintain such information in confidence.
B. No Disclosure of Confidential Information by the Consultant. The Consultant acknowledges
that it shall, in performing the Services for the Village under this Agreement, have access to or
be directly or indirectly exposed to Confidential Information.The Consultant shall hold
confidential all Confidential Information and shall not disclose or use such Confidential
Information without express prior written consent of the Village.The Consultant shall use
reasonable measures at least as strict as those the Consultant uses to protect its own
confidential information.Such measures shall include,without limitation, requiring employees
and subcontractors of the Consultant to execute a non-disclosure agreement before obtaining
access to Confidential Information.
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SECTION 6.WARRANTY:INDEMNIFICATION: INSURANCE
A. Warranty of Services.The Consultant warrants that the Services shall be performed in
accordance with the highest standards of professional practice,care, and diligence practiced by
recognized consulting firms in performing services of a similar nature in existence at the Time of
Performance,The warranty expressed shall be in addition to any other warranties expressed in
this Agreement,or expressed or implied by law, which are hereby reserved unto the Village.
B. Indemnification.The Consultant shall,without regard to the availability or unavailability of any
insurance, either of the Village or the Consultant, indemnify,save harmless,and defend the
Village,and its officials,employees, agents, and attorneys against any and all lawsuits,claims,
demands,damages, liabilities, losses, and expenses, including attorneys'fees and administrative
expenses,that arise,or may be alleged to have arisen, out of or in connection with,the
Consultant's performance of,or failure to perform,the Services or any part thereof, whether or
not due or claimed to be due in whole or in part to the active, passive,or concurrent negligence
or fault of the Consultant,except to the extent caused by the sole negligence of the Village.
C. Insurance.Contemporaneous with the Consultant's execution of this Agreement,the Consultant
shall provide certificates and policies of insurance, all with coverages and limits acceptable to
the Village, and evidencing at least the minimum insurance coverages and limits as set forth in
Exhibit A to this Agreement. For good cause shown,the Director of Community Development
("Director") may extend the time for submission of the required policies of insurance upon such
terms,and with such assurances of complete and prompt performance,as the Director may
impose in the exercise of his sole discretion.Such certificates and policies shall be in a form
acceptable to the Village and from companies with a general rating of A minus,and a financial
size category of Class X or better, in Best's Insurance Guide. Such insurance policies shall provide
that no change,modification in, or cancellation of,any insurance shall become effective until
the expiration of 30 calendar days after written notice thereof shall have been given by the
insurance company to the Village.The Consultant shall,at all times during the term of this
Agreement, maintain and keep in force,at the Consultant's expense,the insurance coverages
provided above,including,without limitation, at all times while correcting any failure to meet
the warranty requirements of Subsection 6.A.,Warranty of Services,of this Agreement.
D. Failure to Comply. In the event the Consultant fails to obtain or maintain any insurance
coverage's required under this agreement,The Village may purchase such insurance coverage's
and charge the expense thereof to the Consultant.
E. No Personal Liability. No elected or appointed official,agent,or employee of the Village shall be
personally liable, in law or in contract,to the Consultant as the result of the execution of this
Agreement.
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SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS.
A. Relationship of the Parties.The Consultant shall act as an independent contractor in providing
and performing the Services. Nothing in, nor done pursuant to,this Agreement shall be
construed (i)to create the relationship of principal and agent, employer and employee,
partners, or joint ventures between the Village and Consultant;or(ii)to create any relationship
between the Village and any subcontractor of the Consultant.
B. Conflict of Interest.The Consultant represents and certifies that,to the best of its knowledge,
(1) no Village employee or agent is interested in the business of the Consultant or this
Agreement; (2) as of the date of this Agreement neither the Consultant nor any person
employed or associated with the Consultant has any interest that would conflict in any manner
or degree with the performance of the obligations under this Agreement;and (3) neither the
Consultant nor any person employed by or associated with the Consultant shall at any time
during the term of this Agreement obtain or acquire any interest that would conflict in any
manner or degree with the performance of the obligations under this Agreement.
C. No Collusion. The Consultant represents and certifies that the Consultant is not barred from
contracting with a unit of state or local government as a result of(i) a delinquency in the
payment of any tax administered by the Illinois Department of Revenue unless the Consultant is
contesting, in accordance with the procedures established by the appropriate revenue act, its
liability for the tax or the amount of the tax, as set forth in Section11-42.1-1 et seq. of the Illinois
Municipal Code,65 ILCS 5/11-42.1-1 et seq.; or(ii) a violation of either Section 33E-3 or Section
33E-4 of Article 33E of the Criminal Code of 1961, 720 1LC5 5/33E-1 et seq.The Consultant
represents that the only persons,firms, or corporations interested in this Agreement as
principals are those disclosed to the Village prior to the execution of this Agreement, and that
this Agreement is made without collusion with any other person,firm,or corporation. If at any
time it shall be found that the Consultant has, in procuring this Agreement, colluded with any
other person,firm,or corporation,then the Consultant shall be liable to the Village for all loss or
damage that the Village may suffer,and this Agreement shall, at the Village's option, be null and
void.
D. Sexual Harassment Policy,The Consultant certifies that it has a written sexual harassment
policy in full compliance with Section 2-105(A)(4) of the Illinois Human Rights Act,775 ILCS 512-
105(A)(4).
E. Termination. Notwithstanding any other provision hereof,the Village may terminate this
Agreement,without cause,at anytime upon 15 calendar days prior written notice to the
Consultant. In the event that this Agreement is so terminated,the Consultant shall be paid any
undisputed amounts for Services actually performed and reimbursable expenses actually
incurred, if any, prior to termination, not exceeding the value of the Services completed as
determined as provided in Exhibit B.
F. Term.The Time of Performance of this Agreement,unless terminated pursuant to the terms of
this Agreement,shall be for 18 months.
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SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS(cont.)
G. Compliance with laws and Grants. Consultant shall give all notices, pay all fees,and take all
other action that may be necessary to ensure that the Services are provided, performed, and
completed in accordance with all required governmental permits, licenses,or other approvals
and authorizations that may be required in connection with providing, performing, and
completing the Services,and with all applicable statutes, ordinances, rules,and regulations,
including without limitation the Fair Labor Standards Act; any statutes regarding qualification to
do business;any statutes prohibiting discrimination because of,or requiring affirmative action
based on, race, creed,color, national origin, age,sex,or other prohibited classification,
including,without limitation,the Americans with Disabilities Act of 1990,42 U.S.C. §§ 12101 et
seq.,and the Illinois Human Rights Act,775 ILCS 5/1-101 et seq. Consultant shall also comply
with all conditions of any federal,state,or local grant received by Owner or Consultant with
respect to this Contract or the Services.
Consultant shall be solely liable for any fines or civil penalties that are imposed by any
governmental or quasi-governmental agency or body that may arise, or be alleged to have
arisen,out of or in connection with Consultant's, or its subcontractors', performance of, or
failure to perform,the Services or any part thereof.
Every provision of law required by law to be inserted into this Contract shall be deemed to be
inserted herein.
H. Dispute Resolution If a dispute arises out of or relates to this Agreement, or the alleged breach
thereof,and if the dispute is not settled through negotiation,the Village and Consultant agree
first to try in good faith to settle the dispute by mediation which shall be completed within 30
days of the alleged breach before resorting to arbitration, litigation,or some other dispute
resolution procedure. In the event that the Village and the Consultant are unable to agree on a
mediator,then mediation shall not be required prior to litigation.
I. Default. if it should appear at any time that the Consultant has failed or refused
to prosecute, or has delayed in the prosecution of,the Services with diligence at a rate that
assures completion of the Services in full compliance with the requirements of this Agreement,
or has otherwise failed, refused,or delayed to perform or satisfy the Services or any other
requirement of this Agreement("Event of Default"),and fails to cure any such Event of Default
within ten business days after the Consultant's receipt of written notice of such Event of Default
from the Village,then the Village shall have the right,without prejudice to any other remedies
provided by law or equity,to pursue any one or more of the following remedies:
1. Cure by Consultant.,The Village may require the Consultant, within a reasonable time,
to complete or correct all or any part of the Services that are the subject of the Event of
Default;and to take any or all other action necessary to bring the Consultant and the
Services into compliance with this Agreement.
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SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.)
2. Termination of Agreement bV Village.The Village may terminate this Agreement
without liability for further payment of amounts due or to become due under this
Agreement.
3. Withholding of Payment by Village. The Village may withhold from any payment,
whether or not previously approved,or may recover from the Consultant, any and all
costs, including attorneys'fees and administrative expenses, incurred by the Village as
the result of any Event of Default by the Consultant or as a result of actions taken by the
Village in response to any Event of Default by the Consultant.
J. No Additional Obligation.The Parties acknowledge and agree that the Village is under
no obligation under this Agreement or otherwise to negotiate or enter into any other or
additional contracts or agreements with the Consultant, or with any vendor solicited or
recommended by the Consultant.
K. Village Board Authority. Notwithstanding any provision of this Agreement, any
negotiations or agreements with,or representations by the Consultant to vendors shall
be subject to the approval of the Village Board of Trustees.The Village shall not be liable
to any vendor or other third party for any agreements made by the Consultant,
purportedly on behalf of the Village, without the knowledge and approval of the Village
Board of Trustees.
L. Mutual Cooperation.The Village agrees to cooperate with the Consultant in the
performance of the Services, including meeting with the Consultant and providing the
Consultant with such non-confidential information that the Village may have that may
be relevant and helpful to the Consultant's performance of the Services.The Consultant
agrees to cooperate with the Village in the performance of the Services to complete the
Work and with any other consultants engaged by the Village.
M. News Releases.The Consultant shall not issue any news releases or other public
statements regarding the Services without prior approval from the Director.
N. Ownership. Designs,drawings, plans,specifications, photos, reports, information,
observations,calculations, notes,and any other documents, data,or information, in any
form, prepared, collected,or received by the Consultant in connection with any or all of
the Services to be performed under this Agreement("Documents")shall be and remain
the exclusive property of the Village.At the Village's request, or upon termination of this
Agreement,the Consultant shall cause the Documents to be promptly delivered to the
Village.
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SECTION 7. CONSULTANT AGREEMENT GENERAL PROVISIONS (cont.)
O. GIS Data.The Village has developed digital map information through Geographic
Information Systems Technology("GIS Data')concerning the real property located
within the Village. If requested to do so by the Consultant,the Village agrees to supply
the Consultant with a digital copy of the GIS Data, subject to the following conditions:
1. Limited Access to GIS Data.The GIS Data provided by the Village shall be limited to the
scope of the Services that the Consultant is to provide for the Village;
2. Purpose of GIS Data.The Consultant shall limit its use of the GIS Data to its intended
purpose of furtherance of the Services;and
3. Agreement with Respect to GIS Data.The Consultant does hereby acknowledge and agree
that:
a) Trade Secrets of the Village.The GIS Data constitutes proprietary materials and trade
secrets of the Village and,shall remain the property of the Village;
b) Consent of Village Required. The Consultant will not provide or make available the GIS
Data in any form to anyone without the prior written consent of the Director;
c) Supply to Village.At the request of the Village,the Consultant shall supply the Village
with any and all information that may have been developed by the Consultant based on
the GIS Data,
d) No Guarantee of Accuracy.The Village makes no guarantee as to the accuracy,
completeness, or suitability of the GIS Data in regard to the Consultant's intended use
thereof; and
e) Discontinuation of Use. At such time as the Services have been completed to the
satisfaction of the Village,the Consultant shall cease its use of the GIS Data for any
purpose whatsoever;and,upon request,an authorized representative of the Village
shall be afforded sufficient access to the Consultant's premises and data processing
equipment to verify that all use of the GIS Data has been discontinued.
SECTION B. GENERAL PROVISIONS.
A. Amendment. No amendment or modification to this Agreement shall be effective unless and
until such amendment or modification is in writing, properly approved in accordance with
applicable procedures,and executed.
B. Assignment.This Agreement may not be assigned by the Village or by the Consultant without
the prior written consent of the other party.
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SECTION 8. GENERAL PROVISIONS(cont)
C. Binding Effect.The terms of this Agreement shall bind and inure to the benefit of the Parties
hereto and their agents,successors,and assigns.
D. Notice.Any notice or communication required or permitted to be given under this Agreement
shall be in writing and shall be delivered (i) personally, (ii) by a reputable overnight courier, (iii)
by certified mail and deposited in the U.S. Mail, postage prepaid,(iv) by facsimile, or(v) by
electronic Internet mail("e-mail"). Facsimile notices shall be deemed valid only to the extent
that they are (a)actually received by the individual to whom addressed and (b)followed by
delivery of actual notice in the manner described in either(i), (ii),or(iii) above within three
business days thereafter at the appropriate address set forth below. E-mail notices shall be
deemed valid and received by the addressee thereof when delivered by e-mail and (a)opened
by the recipient on a business day at the address set forth below,and (b)followed by delivery of
actual notice in the manner described in either(i), (ii) or(iii)above within three business days
thereafter at the appropriate address set forth below. Unless otherwise expressly provided in
this Agreement, notices shall be deemed received upon the earlier of(a)actual receipt; (b)one
business day after deposit with an overnight courier as evidenced by a receipt of deposit;or(c)
three business days following deposit in the U.S. mail. By notice complying with the
requirements of this Subsection,each Party shall have the right to change the address or the
addressee,or both,for all future notices and communications to such party, but no notice of a
change of addressee or address shall be effective until actually received.
Notices and communications to the Village shall be addressed to,and delivered at,the following
address:
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, Illinois 60089
Attention: Director of Community Development
E-mail:cstillinvb .org
With a copy to
Patrick Brankin
Email: r)brankin(@schainbanks.com
Notices and communications to the Consultant shall be addressed to, and delivered at,the
following address:
Ratio Architects, Inc. ("Consultant")
101 S. Pennsylvania St.
Indianapolis, IN 46204
Telephone:317-633-4040
Lesley Roth
Email:lroth@ratiodesign.com
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SECTION 8. GENERAL PROVISIONS (cont)
E. Third Party Beneficiary. No claim as a third party beneficiary under this Agreement by any
person,firm, or corporation other than the Consultant shall be made or be valid against the
Village.
F. Provisions Severable. If any term,covenant,condition,or provision of this Agreement is held by
a court of competent jurisdiction to be invalid,void,or unenforceable,the remainder of the
provisions shall remain in full force and effect and shall in no way be affected, impaired or
invalidated.
G. Time.Time is of the essence in the performance of this Agreement.
H. Governing Laws.This Agreement shall be interpreted according to the internal laws, but not the
conflict of laws rules,of the State of Illinois. Venue shall be in Cook County, Illinois
I. Entire Agreement.This Agreement constitutes the entire agreement between the parties and
supersedes any and all previous or contemporaneous oral or written agreements and
negotiations between the Village and the Consultant with respect to the Request for Proposal.
J. Waiver. No waiver of any provision of this Agreement shall be deemed to or constitute a waiver
of any other provision of this Agreement(whether or not similar) nor shall any such waiver be
deemed to or constitute a continuing waiver unless otherwise expressly provided in this
Agreement.
K. Exhibit.Exhibit A. and Exhibit B. are attached hereto,and by this reference
incorporated in and made a part of this Agreement. In the event of a conflict between the
Exhibit and the text of this Agreement,the text of this Agreement shall control.
L. Rights Cumulative. Unless expressly provided to the contrary in this
Agreement, each and every one of the rights, remedies,and benefits provided by this
Agreement shall be cumulative and shall not be exclusive of any other such rights, remedies,
and benefits allowed by law.
M. Counterpart Execution.This Agreement may be executed in several counterparts, each of
which,when executed,shall be deemed to be an original, but all of which together shall
constitute one and the same instrument.
N. Rights Cumulative. Unless expressly provided to the contrary in this Agreement,each and every
one of the rights, remedies,and benefits provided by this Agreement shall be cumulative and
shall not be exclusive of any other such rights, remedies,and benefits allowed by law.
O. No Waiver of Tort Immunity. Nothing contained in this Agreement shall constitute a waiver by
the Village of any right, privilege or defense available to the Village under statutory or common
law, including, but not limited to,the Illinois Governmental and Governmental Employees Tort
Immunity Act,745 ILCS 10/1-101 et seq., as amended.
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SECTION B. GENERAL PROVISIONS(cont)
P. Days and Time. Unless otherwise provided in this Agreement,any reference in this Agreement
to"day'or"days"shall mean calendar days and not business days. If the date for giving of any
notice required to be given,or the performance of any obligation, under this Agreement falls on
a Saturday,Sunday or federal holiday,then the notice or obligation may be given or performed
on the next business day after that Saturday,Sunday or federal holiday.
Q. Freedom of Information.Consultant agrees to furnish all documentation related to this
Agreement and any documentation related to the Village required under an Illinois Freedom of
Information Act(ILCS 140/1 et.seq.) ("FOIA") request within five (5) calendar days after Village
issues notice of such request to Contractor. Contractor agrees to defend, indemnify and hold
harmless the Village,and agrees to pay all reasonable costs connected therewith (including, but
not limited to reasonable attorney's and witness fees,filing fees and any other expenses)for the
Village to defend any and all causes,actions, causes of action, disputes, prosecutions, or
conflicts arising from Consultant's, actual or alleged violation of the FOIA or Consultant's failure
to furnish all documentation related to a request within five (5) calendar days after Village
issues notice of a request.
Furthermore,should Consultant request that Village utilize a lawful exemption under FOIA in
relation to any FOIA request thereby denying that request, Consultant agrees to pay all costs
connected therewith (such as reasonable attorneys'and witness fees,filing fees and any other
expenses)to defend the denial of the request. The defense shall include, but not be limited to,
challenged or appealed denials of FOIA requests to either the Illinois Attorney General or a court
of competent jurisdiction.Consultant agrees to defend, indemnify and hold harmless the Village,
and agrees to pay all costs connected therewith (such as reasonable attorneys' and witness fees,
filing fees and any other expenses)to defend any denial of a FOIA request by Consultant's
request to utilize a lawful exemption to the Village.
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Acknowledgement.
The undersigned hereby represent and acknowledge that they have read the foregoing
Agreement,that they know its contents,and that in executing this Agreement they have
received legal advice regarding the legal rights of the party on whose behalf they are executing
this Agreement, and that they are executing this Agreement as a free and voluntary act and on
behalf of the named parties.
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates set forth
below.
ATTEST: VILLAGE OF BUFFALO GROVE
Village Clerk- Dane Brag ,Village Manager
Date:_
ATTEST: Ratio Architects, Inc.
By: By:.
Title: Title:
Date:
13
Acknowledgement.
The undersigned hereby represent and acknowledge that they have read the foregoing
Agreement,that they know its contents, and that in executing this Agreement they have
received legal advice regarding the legal rights of the party on whose behalf they are executing
this Agreement, and that they are executing this Agreement as a free and voluntary act and on
behalf of the named parties.
IN WITNESS WHEREOF,the Parties have executed this Agreement as of the dates set forth
below.
ATTEST: VILLAGE OF BUFFALO GROVE
By: By:
Village Clerk Dane Bragg,Village Manager
Date:
ATTEST: Ratio Architects, Inc.
By: By:
Title: Tracy I me/ Title: Principal
Date' July 18,2019
13
Exhibit A.
SCOPE OF SERVICES
PROJECT GOAL AND OBJECTIVES
The Village of Buffalo Grove is seeking a new Comprehensive Plan that would establish a vision for the
future of the community and provide a roadmap as to how to achieve that vision over the next 15 to 20
years.The Village's current Comprehensive Plan (2009) has reached the end of its shelf life and does not
sufficiently reflect the current realties, challenges, complexities, and opportunities facing the Village. A
new plan that clearly articulates the desired vision of our community will help the Village in its decision-
making process.
In addition to providing a well-defined framework for the community's development and investment
goals, the Plan should explore changing community trends, identify emerging challenges, and promote
new opportunities. In achieving these goals,the project should also fulfill other critical objectives outlined
below.
Objective 1:Establish"Buffalo Grove 2040"
The project's first goal is to help Buffalo Grove establish a long-term vision for the community. What
should Buffalo Grove look like in 2040? More specifically, what does the community's housing,
transportation network, commercial and office development, open space look like in 20 years?What will
make the community unique and special?
Once that vision is established,the comprehensive plan should provide a roadmap which details how that
vision can be achieved. The roadmap should include recommendations and action steps that are mainly
within the Village's purview, but can also include strategies that require the participation of local and
regional partners.
Objective 2:Incorporate and Build off of Previous Plans
In establishing Buffalo Grove 2040 and developing a roadmap to achieve that vision,the comprehensive
plan should consult and incorporate the Village's most recent plans and studies including:the Prairie View
Metra Station Area Plan (20191 the Lake Cook Corridor Market Study and Plan (20181, the Economic
Devela Dment Strate is Plan 12016L Annexation Strategies Plan /20161 and the Annexation Strategies
Action Plan (20171. These plans have provided direction for the future development of specific subareas
as well as laid a framework for community and economic development priorities and policies.
Consequently, the new comprehensive plan should incorporate and build off these plans to ensure
consistency amongst all planning documents as well as increase efficiency in the development of the
comprehensive plan.A summary of these plans are presented in Appendix G.
14
Objective 3: Robust Community Engagement, Public Communication, and Community Engagement
Software
The third project objective is to include a high-level of community engagement activities.These activities
will ensure a diverse array of residential, business, and other stakeholder voices are heard and
incorporated. The activities will be educational as well as interactive.They can include but are not limited
to the following public engagement strategies:
• Key stakeholder interviews
• Interactive websites
• Community visioning forums utilizing visual preference surveys/key pad polling
• Design charrettes
• Public meetings
• Attendance at community group meetings
• Open Houses
A related objective will be general communication about the process with the public.The project will have
a communication strategy and plan to help increase clarity,confidence,and participation in the process
by all members of the community who wish to be involved.
The project's public outreach objective supports the Village's overall goal of expanding community
engagement.A 2017 community-wide survey found that the Village needs to enhance its communication
and engagement with the residents, businesses, and other property owners on an ongoing basis. As a
result, the Village is undertaking several actions to achieve this goal, including procuring a community
engagement software. Consequently, the Village is requiring the consultant identify and use a
Community Engagement software product. The software should be capable of managing relationships in
and around the Village through a variety of methods including but not limited to:verifying participants are
Buffalo Grove residents, property owners, or business owners and they are maintaining only one profile;
performing surveys; recording location-based data. In addition, this software should provide a forum
where concepts can be posted and feedback received, the community can submit ideas and discuss the
merit of those ideas,and a question and answer section is featured. Finally the software should be easily
connected into social media, news feed interface, timeline or project-based tracking and alerting; as well
as allow for report generation,and data and information collection,evaluation,and analysis.
The consultant should be very familiar with the product proposed. The solution should be a "brand
name" product and not an in-house or proprietary software owned by the selected contractor. The
solution should be able to be used,if desired by the Village, in the future for other projects and long-term
Village-wide engagement activities should the Village wish to purchase licensing for the product. The
software proposed by the vendor shall be approved by the Village. As an example, technologies such as
Bang the Table and MindMixer.
15
Objective 4:Extensive in Scope
The Comprehensive Plan should include the major elements that may stand-alone, be combined, or
become incorporated under concepts or themes that run throughout the plan.These elements include:
Elements
• Land Use—existing and future land use,buildings,development, parking,and zoning.
• Natural Resources— parks, open space, environmental sustainability and sensitivities,
and infrastructure.
• Transportation and Circulation—roads, public transportation(rail and bus), bicycle,and
pedestrian connectivity,as well as trucks and rail.
+ Housing and Neighborhoods—housing trends,preservation,and diversity.
• Urban Design and Community Character — architecture, community identity, place-
making,and wayfinding.
• Economic Development — commercial development, workforce, fiscal health and
impacts.
• Subarea Plans — detailed plans regarding land use, circulation, development
alternatives, and plans for Dundee Road Corridor, and Milwaukee Avenue Corridor.
(Discussed further below)
• Plan Implementation — a matrix detailing when and how goals under the various
elements will be achieve.
Objective 6: Include in-depth plans for the Dundee Road Corridor and Milwaukee Avenue Corridor.
Comprehensive plans generally focus on the big picture ideas and plans. However, the upcoming
comprehensive plan presents a great opportunity to dive deeper into Dundee Road and Milwaukee
Avenue Corridors. This effort would implement actions steps from the Economic Development Strategic
Plan f20__J as well as, provide these areas with a more thorough examination and guidance that is
warranted and timely. In this regard, the comprehensive plan should provide special sections that
provide more detailed analysis and plans for the Dundee Road and Milwaukee Avenue Corridors. The
analysis and plans should also include the unincorporated areas within both Corridors. Building off the
Annexation Strategies Plan (2016) and the Annexation Strategies Action Plan 2017, the project team
should examine and ultimately provide guidance for these unincorporated areas within the context of the
Corridor. The estimated study areas for Dundee Road Corridor and Milwaukee Avenue Corridor are
located in Appendix E and Appendix F,respectively.
Objective 7:High-Quality Visuals
Project should integrate high-quality visuals and other visioning exercises into the planning process.
Strong imagery and various perspectives are necessary for all stakeholders to truly understand the look
and feel of development and design ideas. The Village estimates that the Consultant will need to provide
five renderings as well as other diagrammatic visuals, posters, site plans, and schemes for the project
website and social media, as well as public displays for meetings. Appendix H provides a sample of past
visuals and imagery that demonstrate the quality of visuals expected.
16
Objective 8:Feasibility and Sustainably
Fifth,the project should formulate a vision and strategies that are feasible and obtainable. Buffalo Grove
will rely on the expertise of the consultant team to ensure that concepts, ideas, and strategies are
achievable and realistic. In addition,the vision and strategies must be economically, environmentally,and
socially sustainable for the community. Consequently,the consultant team should have experience and a
working knowledge of the dynamics affecting land use,development, real estate,economic development,
transportation,natural resources,housing,and urban design.
Objective 9:Education and Exploration
The final objective is that the project should be an educational and exploratory process. This project
should challenge our community to look beyond our typical notions of land use, development, natural
resources, transportation, housing, and open space. The consultant team should guide the Village in
thinking outside the box, educate us on innovative solutions, and help us explore new concepts and
strategies to enhance our community for future generations.
Objective 10:Design Guidelines
In addition to the Comprehensive Plan, the Village will be considering creating design guidelines for the
Lake Cook Corridor as a separate deliverable from the Comprehensive Plan. These design guidelines
would implement the Lake Cook Corridor Market Study and Plan (2018), In this fashion,the Village would
be potentially looking to create design guidelines that could include the following:
• Site Design—uses, building location, orientation, service loading, parking area and location and
design,and street frontage
• Building Design — architectural style/character, setback and height, scale and building mass,
building details and materials
• Pedestrian and Bicycle access and amenities — sidewalks and pathways, secondary entrance,
pedestrian-oriented space,parks and plazas
• Other elements:signage,lighting,and landscaping
Consultants should include a design guide expert as part of their team and include references and
experience of Design Guidelines in their response. As the Village may or may not pursue these specific
services, such services and their associated costs should be offered as a separate and optional element of
any response. Please attach a separate price proposal for development of a design guideline services.
Schedule for Prices that is found on page 7-9.
17
WORK EXPECTATIONS AND COLLABORATION
The Village's previous plans and studies have established a high standard for excellence in plan
development. This includes but is not limited to public presentations, site planning, imagery, document
organization, public communication,writing,and analysis.As Village staff has helped guide previous plans
and studies, they have keen insight into best practices specifically for the Buffalo Grove community.
Consequently, collaboration with Village Staff will be fundamental to work efficiently and effectively in
reaching the Village's expectations. Consultants should view Village Staff as not only representing their
client (the Village) but also as a partner and member of the project team who heavily contribute to the
project. Such areas for collaboration include but are not limited to work sessions at the consultant's
office; fluid communication regarding working documents, progress, and visuals; as well as direct access
to the project webpages and other communication and community engagement materials.
EXPECTED PROJECT STAGES DELIVERABLES AND ACTIVITIES.
Each stage has a description of activities,a deliverable,as well as a deadline for Village Staff to review the
deliverable. During this review period, Village staff will provide the Consultant feedback on the
deliverable, which should be incorporated into the product before it is released to the steering
committee,Village Board,and public.
It is expected that the project will be carried out over an 18-24 month period.The project will be guided
by a Steering Committee who will meet several times during each stage of the project.
Phase 1:Project Award and Kick-off
After the consultant is selected and notified, the consultant will be officially awarded the contract at the
Village Board meeting on July 15,2019. At this meeting,the Consultant should present an overview of the
project's scope, process, and community engagement plan. After the Board presentation,the consultant
should plan on a kick-off meeting with Village Staff to discuss project details and logistics, collaboration,
as well as hold a kick-off meeting with the Steering Committee.
Deliverable:Project overview-a document and accompanying presentation that details the project's
process,scope,and community engagement plan.
Date for Award of Contract/Presentation to Village Board:July 15,2019
Date for Kick-Off Meeting:Meek of August 5, 2019
Phase H.Existing Conditions/Market Assessment
The existing conditions/market assessment phase examines the current market, demographic, land use,
development, transportation, and environmental and other conditions in the Community and examines
the Buffalo Grove within the context of the subregion. It should also present a deeper dive into the two
corridors:the Dundee Road and Milwaukee Avenue. Community engagement activities, including but not
limited to a public meeting, are a part of this phase of the project.The latter stages of the plan will build
off the information collected and analyzed during this phase.
18
Deliverable: Existing Conditions/Market Assessment Report - a document that draws upon
quantitative and qualitative data sources and community engagement activities to provide an
informative overview of current state of the Buffalo Grove as well as a closer assessment of the
Dundee Road and Milwaukee Avenue. The report should include a summary of key findings as well as
identify potential visionary ideas to explore in the next phase.
Target Date for First Public Meeting: OctoberlNovember 2019
Target Date for Staff to Review Deliverable: December 1,2019
Target Date for Presentation to the Village Board:January/February,2020
Phase ill:Visioning and Preliminary Recommendations
During this stage of the project, the consultant should synthesize feedback and the findings from the
Existing Conditions and develop a vision as well as preliminary recommendations that will provide the
basis for the Comprehensive Plan. As with every phase of this project, this phase should cover elements
for the entire community as well as present more in-depth view of the two Corridors: the Dundee Road
and Milwaukee Avenue. These ideas and scenarios should be grounded in market realties. Imagery and
visuals are fundamental to this phase of the project.
Community engagement activities including but not limited to a public meeting, should also be
incorporated into this phase of the project. Such activities should enable participants to learn, analyze,
and ultimately weigh in on the presented vision. The consultant should document this feedback and
utilize it for the next stage of the project.
Deliverable: Future Land Use and Development Overview - a document that provides preliminary
visions and preliminary recommendations Buffalo Grove as well as the two Corridors: the Dundee
Road and Milwaukee Avenue.
Target Timeframe: Spring 2020
Phase IV:Draft Plan
Once the community has demonstrated general support for the Vision,the project should enter into the
Draft Plan stage.This stage helps transform the vision preliminary recommendations into a draft plan that
has showcases a more definitive vision and provides implementation strategies and recommendations to
achieve the vision. The Draft Plan should cover elements for the entire community as well as present a
deeper dive into the two Corridors: the Dundee Road and Milwaukee Avenue. Community engagement
activities should also be incorporated into this phase of the project which include a public comment
period,which will be developed with help of Village staff.
Deliverable: Draft Recommendations Report - a document that identifies a vison, recommendations,
and action steps for Buffalo Grove as well as the two Corridors: the Dundee Road and Milwaukee
Avenue.
Target Timeframe: Fall,2020
19
Phase IV.Final Plan
The culmination of the work described above will be presented in a Final Plan, which should lay out a
vision and subsequent recommendations,strategies,and action steps.
Deliverable: Final Plan - a document that identifies a vison, recommendations, and action steps for
Buffalo Grove. Plan should cover elements for the entire community as well as present a deeper dive
into the two Corridors:the Dundee Road and Milwaukee Avenue.
Target Timeframe: First Quarter 2021
Professional Liability Insurance Requirements
1. Professional liability insurance with limits not less than $1,000,00 each claim with respect to
negligent acts, errors and omissions in connection with professional services to be provided
under the contract,with a deductible not-to-exceed$50,000 without prior written approval.
2. If the policy is written on a claims-made form,the retroactive date must be equal to or preceding
the effective date of the contract. In the event the policy is cancelled, non-renewed or switched
to an occurrence form, the Contractor shall be required to purchase supplemental extending
reporting period coverage for a period of not less than three(3)years.
3. Provide a certified copy of actual policy for review.
4. Recommended Required Coverage (architect, engineer, surveyor, consultant): Professional
liability insurance that provides indemnification and defense for injury or damage arising out of
acts, errors, or omissions in providing the following professional services, but not limited to the
following:
a. Preparing, approving or failure to prepare or approve maps, drawings, opinions, report,
surveys,change orders,designs or specifications;
b. Providing direction,instruction,supervision,inspection,engineering services or failing to
provide them,if that is the primary cause of injury or damage.
5. Statutory worker's compensation insurance.
20
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Section 2 Project.................................................................... 6
Section 3 Company Profile .................................................. 24
Section 4 Capacity............................................................... 29
Section 5 Experience & References .................................... 45
Section 6 Forms &Accompanying Documents ................... 54
Section 7 Disclosures.......................................................... 59
VILLAGE OF BUFFALO GROVE
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VILLAGE OF BUFFALO GROVE 2
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���"�if��� fr���11K�?1��� �j1��i�r�'�fY�'°✓" �but%'>Y��,y. r � � AI i�, � s �� � "Syii "J��,%� y.� �nif���ti
ectIIVOIn 1'w 11".:xecutive Summary outdated strip retail centers, large surface
Overview of Key Elements in parking lots fronting streets and lack of new
investments.Our team has developed many
Proposal successful plans for similar commercial corridors
The Village of Buffalo Grove is poised for that have recommended detailed concepts and
transformation in coming years as economic new zoning policies to support redevelopment.
opportunities from recent and planned investments, Activated and Enriched Neighborhoods that
demographic and economic trends,and lifestyle are responsive to Buffalo Grove's residents
changes combine to produce greater demand and include opportunities for aging in place,
for urban environments and non-automobile live/work and non-traditional family units will
transportation options.An emphasis on development be considered to ensure resident's quality of c.!i
of transit-oriented development nodes,such as life is addressed and historic development
Prairie View Station Area,and functional commercial patterns mitigate any possible negative impact >
corridors,such as Milwaukee Avenue and Dundee on the distribution of resources in areas of high
Road,will fundamentally change regional access to population growth within the Village.The public O
destinations within the Village. These community perception of geographic areas of the Village
anchors will bring new economic activity to the Village contributes to its overall brand identity and is
and will build on existing physical assets to activate an opportunity to create a new vision for the
new economic generators, responsive mixed-use community.
development,and employment centers.The Village • Sustainable Strategies are not a phase or task,
has been successful in securing new residential, but are integrated into our planning process to
commercial,office and industrial development as create healthy,economically viable and resilient
well as expansion of existing. Buffalo Grove has been communities.
successful in balancing this growth with maintenance • Range of HousingTypes and Density to
of a high quality of life for its residents,and being suit all stages of life/retain residents and
responsive to the needs of a growing population. provide sufficient housing for a growing
employment base is critical to responding to
The RATIO Team believes that the combination demographic shifts and changes in preferences.
of these major investments,existing assets and Millennials currently have a clear preference
powerful market forces is redefining Buffalo Grove's for urban lifestyles in mixed use settings.This
competitive position in the region.We believe the demographic will continue to demand a higher
Comprehensive Plan must uncover this potential density rental and for-sale housing product for
and seek to identify the role of each corridor and several years.The older millennials are already
commercial node within Buffalo Grove as distinct in aging into family life and will eventually transition
its identity while contributing to the overall character to more single family products. Buffalo Grove
of the community.OurTeam will explore the market, has the opportunity to add new moderately
physical framework and community support for a bold priced housing through development and
vision for the Village and accomplish the objectives redevelopment of underutilized sites. The key
in the RFP that potentially includes the following for an economically sustainable community is
concepts: for equitable growth that provides new housing
• A New Regional Office Submarket may be opportunities for households of different life
explored during the planning process due to an stages and income levels.
increase in demand for individual office suites Why is our team different?
around transit-oriented development notes. Realizing Buffalo Groves Potential
Other potential office types could include The RATIO team has provided communities the
accommodation for business and personal benefit of our knowledge in successfully creating
package delivery at centralized hubs. meaningful urban places that remain responsible
• AVibrant Mixed-Use Regional Transit- to their community objectives.A successful plan
Oriented Hub that provides a dynamic urban must be created through understanding of market
destination and sense of place where people conditions, land uses,and local culture.Our team
want to live,work and play,and have multiple members'expertise has generated millions of dollars
mobility choices. Prairie View Station area and in economic development and redevelopment activity
Lake-Cook Road are examples of these areas. for the communities in which we have worked
• Commercial Corridor Revitalization in the throughout the region and nation.Our team will work
Village along Dundee and Milwaukee Avenue as partners with Buffalo Grove to address these
has experienced typical challenges of car- dynamic challenges.
oriented single-use commercial corridors:
VILLAGE OF BUFFALO GROVE 3
Industry Leaders, Community carefully design each phase of the process.
RATIO employs a collaborative approach to planning Creating the Future
that features highly graphic user friendly documents, Our desire to work with Buffalo Grove on this
interactive work sessions and creative methods of transformative plan comes from our passion to create
public input.We dig deep to understand what makes places where people thrive.Our team has familiarity
Buffalo Grove stand out from its peers,we listen to with Buffalo Grove and has a deep appreciation for
your goals and values and then translate that vision the challenges of creating a framework to guide the
into a distinctive,functional solution.The Village is community.Our team is excited for the opportunity
facing unique challenges of a mature community in to work with community stakeholders in creating
responding to the current economic environment, a model Comprehensive Plan to support healthy WAI
positioning for redevelopment opportunities and growth.Our proven and engaging project approach "K
connecting economic development to regulatory �
provides us with a thorough understanding of
and land use elements.The RATIO team is adept at
innovative land use planning that is flexible,responsive
asking the right questions at the right time.Our team and creates value and legibility in the physical —
excels at successfully managing transformational environment.The Comprehensive Plan will express 0
community change at multiple scales,from Village- Buffalo Grove's local culture and lifestyle,prioritize its
wide to neighborhood level recommendations. RATIO values,and will celebrate its determination.
will bring diverse perspectives together from the
community,to enrich our collaborative and engaging Civic Engagernent
planning process. The Village's stated ambition to expand it's community
Intentional Partners, Industry I eaders engagement efforts aligns well with our team's
Our team structure will create a highly customized everyday practices.We believe that successful
new Comprehensive Plan for Buffalo Grove that plans are built on a foundation of public interest and
advocacy. Plan elements should arise from the work
includes incorporation and coordination with current we do to empathize with Buffalo Grove residents
studies,proposed redevelopment projects and and business owners.To better understand what
strategies for long-term economic growth.We will they experience every day and define the issues that
support Buffalo Grove's unique character through need to be addressed,we need to interact with them
integration of the community's assets and position the frequently. In-person meetings and work sessions
Village for the future. Our team's strong relationships where face-to-face discussions can occur are critical.
have been intentionally cultivated to provide Buffalo However,these events need to be supplemented so
Grove with a design forward team that brings local, those that cannot be in attendance can share their
national and international experience,an intimate ideas,issues,and concerns,and receive equivalent
knowledge of the community,and capacity to support and feedback from their fellow community
accomplish the goals of the Village of Buffalo Grove. members and the RATIO team and Village staff that
RATIO will lead this team of experts and will provide can interject with helpful expertise.
urban planning,landscape architecture,historic
preservation,and public engagement. The Municipal app,an award-winning digital platform
that helps people share ideas and work together to
We have partnered in a strategic and intentional way- shape the future of their community,will facilitate
pairing interdisciplinary professionals and significant this activity and provide a bridge between in-person
resources for Buffalo Grove.Team members have and digital experiences. Municipal allows users,
been recognized for design excellence, managing verified as Buffalo Grove residents and/or business
client expectations,and building consensus as a part owners,to learn of Comprehensive Plan activities
of the Prairie View Station Area Plan and Lake Cook (new content/updates/events),submit their own
Road Corridor Plans.Visualizations and renderings can ideas,and to provide feedback on RATIO,Village
extend into the public engagement strategies and
staff,and fellow community member generated
implementation campaigns initiated on Municipal. content shown via a newsfeed or map.That feedback
They also help assess the effectiveness includes offering support,adding comments,selecting
concept alternatives for the cooridor subareas.Our preferred options from a series,and even volunteering
approach allows us to better understand municipal for activities that will advance Plan initiatives.The
and stakeholder motivations and goals to develop volunteer management functionality can be especially
customized tools that will cater specifically to Buffalo valuable in that it can lead to action-oriented events
Grove. It's important to truly understand the people where tasks are accomplished,tangible steps
we're designing for and helps us to make informed forward are taken,and community b In is increased
decisions that focus on the user experience of our W
through fellowship.This activity,and all others,can be
clients.We will bring our expertise, innovation, tracked,analyzed,and illustrated via reports through a
understanding of Buffalo Grove,and creativity to dashboard that will be available to all members of the
VILLAGE OF BUFFALO GROVE 4
RATIO team and Village staff. In our work for the Village of Buffalo Grove on the
Specialists in Local Govemment Solutions Prairie View Station Area Plan, understanding the
To be successful,the comprehensive planning resources and capacity of the Village was critical
process must incorporate or create best practices in creating implementable strategies. Public
and collect input that is responsive to resident need, engagement and an interactive approach to policy
inspires policy development and creates value in the development provided insight into the preferences and
community.Our process will be designed intentionally vision of Buffalo Grove residents. Our LiveDesign—
and deliberately to result in engagement activities that methodology and visualization tools allowed workshop
capture the hearts and minds of residents and makes participants to better understand the proposed
planning relevant and integral to residents'lives.We physical environment improvements and created a
understand that a significant amount of effort must platform for input and discussion.The project website
occur in the initial planning stages to ensure success reinforced process transparency and inclusivity
during the planning process and achieve viable by extending opportunities for public engagement
recommendations that have consensus. beyond the workshops.
Our team is adept at creating responsive, meaningful Market-viable Corridor Plans
and adaptable outreach and communications Ginkgo will lead the planning and design of the
strategies, including both virtual and traditional Dundee and Milwaukee Avenue Corridors to create
engagement methods to engage stakeholders.We site specific detailed master plans that respond to
will work with organizations and key opinion leaders changing market trends.Ginkgo's award winning
such as the development community,elected and work across the region showcases how car-oriented
appointed leaders, local schools and churches,and arterials can be transformed to stay economically
business and property owners, in the community healthy and attract new businesses. Recent
to identify existing social networks and encourage successful corridor plans have included Irving Park
involvement in the process.Our planning process Road(Roselle), Route 30 Corridor(New Lenox),
has defined tools and techniques for collaboration by Chicago Street(Joliet),and the Meacham Road
design.The process includes: Corridor(Schaumburg),as part of the 500 acre plus
redevelopment master plan of the former Motorola
• An initial phase for organization and education of Campus Area.
stakeholders in addition to site reconnaissance,
• A multidisciplinary design process that uncovers In 2018, Ginkgo developed the master plan for the 40
the value of the community and results in a acre unincorporated site at the southeast corner of
feasible plan and; Deerfield Road and Milwaukee Avenue for the Village
of Riverwoods.Theo former landfill site has severe
• An implementation phase that includes
development of final products with economic topographic challenges but is a key riverfront site
feasibility and necessary strategies to move the along the Des Plaines River.Village leadership was
plan to implementation. divided between leaving the site as vacant open space
or allowing commercial and multi-family residential
• Continuous and consistent stakeholder development.Ginkgo's hands-on workshops created
engagement and communication. consensus to find a balanced plan that met both
Fiscal Impact conservation and development goals of Village leaders
Our team will support the future land use and interested developers.
recommendations by grounding the outcomes in
market data.The fiscal impact analysis will review
development and land use scenarios based on
the market analysis. It will include the anticipated
projected absorption rates for office,commercial and
retail development.The anticipated development will
generate private investment impacting construction
and permanent employment growth.This will in turn
create further impact on retail sales,property values,
and long term income growth for residents and
employees of the development.The economic and
fiscal impact will reflect 10 and 20 year development
horizons.
VILLAGE OF BUFFALO GROVE 5
Section 2 1
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The Village has identified nine specific objectives broad and deep representation will position the
to accomplish the goals of the Comprehensive Village of Buffalo Grove and the planning process to
Plan.Our approach will respond to each of create an award-winning Comprehensive Plan on
these objectives with the intention of creating the cutting edge of national precedent. Our team
a well-defined framework for the community's not only has experience working with Buffalo Grove
development and investment goals. Our approach on a variety of projects but has worked together
will define best practices applicable to the Village, on multiple projects throughout the region—a
discuss emerging community trends to ensure level of comfortability and strong relationships
the Village is positioned for success, understand that can benefit Buffalo Grove through efficiency
challenges to achieving the Village's goals and and economy—our team knows where to focus �A1
prioritize new opportunities.The objectives efforts to provide the best solutions to move ..
establish a vision for the Plan that is reinforced Buffalo Grove forward. Our team understands the
through its development and implementation. subtleties of the Buffalo Grove community and M_i
• Objective 1: Establish"Buffalo Grove 2040" has demonstrated impact in diverse communities O• Objective 2: Incorporate and Build off of through capacity building, increased EAV, business
Previous Plans attraction, citizen engagement, housing creation
• Objective 3: Robust Community Engagement, and placemaking economics including the fiscal
Public Communication,and Community impact of parks and open space.We will bring
Engagement Software this national knowledge to Buffalo Grove by
first creating a planning process that uncovers
• Objective 4: Extensive in Scope
• community need and is responsive to addressing
Objective 5: Include in-depth plans for the
the variety perspectives of and positions. Our
Dundee Road Corridor and Milwaukee Avenue familiarity with Buffalo Grove allows us to approach
Corridor the Comprehensive Plan with sensitivity and a level
• Objective 6: High-Quality Visuals of detail that is transformative.
• Objective 7: Feasible and Sustainable
• Objective 8: Education and Exploration We have created a five phase project plan that will
• Objective 9: Design Guidelines(Optional) provide the Village of Buffalo Grove not only with
workable solutions that can be implemented;they
will also define planning parameters that will ensure
" V11J future planning decisions are consistent with the
vision of the Village, balance economic realities,and
enhance the public realm.To execute and deliver
/ these five phases,we are recommending an 18-24
s t"" month process of planning and design, beginning
in July 2019 with an anticipated completion date of
the first quarter of 2021. Each phase will conclude
)P
with a set of deliverables.These five phases are:
Phase 1: Project Award and Kick-off
Phase 2: Existing Conditions/Market Assessment
Phase 3:Visioning and Preliminary
Recommendations
Phase 4: Draft Plan
Phase 5: Final Plan
f1roject Approach
The RATIO team offers a team of multi-disciplinary Phase I° ProjectAwaird and IKick- f
experts that represent 10 distinct area of land At the project's onset, the RATIO team will
economics including: urban planning and design, coordinate an initial Kick-Off Meeting with the
architecture,landscape architecture, historic Village of Buffalo Grove to establish the foundation
preservation,economic development, utilities for the planning process.This portion of the
and infrastructure engineering,graphic design, planning process is essential in learning the
development and redevelopment, stormwater past decisions the Village of Buffalo Grove has
engineering,and transportation engineering.This made, understand the goals for the project and
VILLAGE OF BUFFALO GROVE
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establishing protocols.The selection of a Steering
Committee and project leadership will also be
Y g
determined.The analysis of existing conditions will
allow our team to understand how Buffalo Grove's
policies, physical characteristics,transportation "
network, natural resources and economic r
development strategies are interconnected, how
they are functioning, and determine potential "
improvements.We will collect existing conditions rn
data including: history and regional context, WA
summaries of previous plans, demographic " "
p I ;4!i
information,economic conditions, land use and
zoning,housing,commercial development, "
transportation,the natural environment, community y�. —
services,and infrastructure.We will utilize available '�� 0
GIS data,AutoCad drawings,aerial photographs,
surveys and other supporting information for We will utilize available GIS data,AutoCad
analysis and to gain a thorough understanding of drawings, aerial photographs,surveys and other
the area.We will develop maps to illustrate the supporting information for analysis and to gain
present conditions of the Village utilizing this base a thorough understanding of the area.We will
information.Tasks to be completed in the first develop maps to illustrate the present conditions
phase of the project include: of the Village utilizing this base information. Our
1.1 Kick-off Symposium analysis will address:
Following an initial meeting with the Village of • Land Use/Zoning
Buffalo Grove's leadership and Steering Committee, • Economic Development Analysis
the RATIO team will facilitate a kick-off symposium Retail Land Use Analysis
to confirm the scope, refine the overall production • Residential Land Use Analysis
schedule, establish procedures for communication, Office Land Use Analysis
review and refine the public engagement plan Industrial Land Use Analysis
and seek to identify key stakeholders such as Market Analysis Trends Analysis
property owners, neighborhood residents,civic Multi-modal mobility
and educational representatives,and private • Natural Resources, Infrastructure and
development interests. Open Space
1.2 Data Collection and Analysis 1.3 Public Engagement Plan
The analysis of existing conditions will allow
our team to understand how Buffalo Grove's 1.4 Steering Committee Meeting
policies, physical characteristics,transportation
network, natural resources and economic Delhlerableb",`Project Overview—a document
development strategies are interconnected, how and accompanying presentation that details
they are functioning,and determine potential the project's process,scope and community
improvements.We will collect existing conditions engagement plan
data including: I.Date for-Awar(.±July 15,2019
• History and regional context 1.)a1e f6r-106k,off rneeting.week of August 5, 2019
• Summaries of previous plans
• Demographic information ll 'llh i'i: IIII'II�)dstiin (' �Irt i' uit,flllns/M r-ket
• Economic conditions
• Land use and zoning
II7'
• Housing During Phase 2,our team will utilize information
• Commercial development collected during the data and analysis phase to
• Transportation create a Vision, Goals and Objectives statement
• The natural environment that captures the community's aspirations towards
• Community services developing a roadmap for Buffalo Grove 2040.The
• Infrastructure Existing Conditions report will be shared with the
VILLAGE OF BUFFALO GROVE 9
public in a visioning workshop and input gathered Our team will review and become familiar with
on the community's vision. Conversations with previous studies undertaken by the City including,
community stakeholders will support the creation but not limited to:
of a vision statement that adds to the identity of . Comprehensive Plan (2009)
the Comprehensive Plan and creates excitement • Economic Development Strategic Plan(2016)
for the outcomes of the plan. • Annexation Strategies Plan (2016,2017)
" a • Lake Cook Corridor Market Study and
Plan (2018)
• Prairie View Station Area Plan (2019)
fold"� � '"r,'� � � ��o /� • CMAP Homes for a Changing Region(2013) WArl
2.2 Existing Conditions Analysis D
The analysis of existing conditions will allow our
team to understand how Buffalo Grove's policies, —
%�i physical characteristics,transportation network,
natural resources and economic development
strategies are interconnected, how they are
functioning,and determine potential improvements.
We will collect existing conditions data including:
history and regional context,summaries of
previous plans, demographic information,
economic conditions, land use and zoning, housing,
commercial development,transportation,the
2.1 Review of Previous Plans,Studies,and natural environment, community services,and
Reports infrastructure.We will utilize available GIS data,
The Village of Buffalo Grove has a number of AutoCad drawings,aerial photographs,surveys and
adopted policies and plans that will provide other supporting information for analysis and to
the framework and strategic guidance for the gain a thorough understanding of the area.We will
development of the new Comprehensive Plan. develop maps to illustrate the present conditions of
Buffalo Grove's policies and plans will be reviewed the Village utilizing this base information.
and assessed to understand important objectives,
recommendations and regulations that should be 2.3 Key Person Interviews
considered in the development of the Plan. Key person interviews allow the consultant team
to get first-hand insight into the community, its
That content will be digitally documented within the assets, and the challenges it faces from those
Municipal app(as individual campaigns)so it can who know best. Examples include: homeowners
be easily associated with relevant content created associations, business owners,young adults,
during the comprehensive plan process.This will faith-based organizations,social service agencies,
help the public become more aware of them, Village of Buffalo Grove staff, Metra, Buffalo Grove/
better understand their origins,and what progress Lincolnshire Chamber of Commerce, Illinois
they have made over time. It will also help the Department of Transportation, Buffalo Grove School
P
team minimize redundancies and build off the past .
investments made by the Village. P
District representatives of adjacent communities
and more. Contact information for these informants
r„ try will be gained through field surveys, research
online, in print publications where available, and
from Village staff or designated contacts.The
interviews are designed to obtain background
information on real estate and development trends,
to gain an understanding of local market dynamics
' as well as gain a deeper understanding of the
issues surrounding the new Comprehensive Plan
and its future vision.
2.4 Market Assessment
Our team will conduct analysis and provide
VILLAGE OF BUFFALO GROVE 10
recommendations for all land uses including retail, Pop-Up Workshops(up to 2)
office, residential, industrial and mixed-use facilities. Pop-up workshops are an alternative to the
The market analysis work will ensure that the future standard community meeting by bringing the
land use plan—the guiding development document workshops to where people already are.The final
of the Village—will be based on market feasible format, location and timing during the planning
land uses and strategies.The analysis will build process for pop up workshops will be determined
on Buffalo Grove's assets including transit access, with Village staff and the Steering Committee but
healthy business climate, housing demand, and the may include Concerts in the Park,farmer's market,
presence of major job clusters in the Village and kiosk at the Metra Station,and other community
the county. Opportunities from future job clusters events/locations. �A1
including and additional industrial and mixed use ''MA
will be analyzed. 2.6 Presentation to Village Board ;0
Our team present the Plan's progress at a Village
The market analyses will identify uses and real Board meeting to review information gathered in —
estate products that are supportable within the Phase II of the project.We will solicit information 0
Village and key redevelopment areas with City with and feedback from the Board prior to commencing
development opportunities—such as the identified Phase III of the project.
corridors or other subareas. Based on the market
potential,we will synthesize an overall market- Deliverable:Existing Conditions/Market
supportable land use mix that can be used to guide Assessment Report—a document that draws
the future land use for the community. upon quantitative and qualitative data sources
and community engagement activities to provide
2.5 Public Workshop/Community an informative overview of the current state of
Visioning Workshop Buffalo Grove as well as a closer assessment of the
Based on the information gathered during Phase Dundee Road and Milwaukee Avenue Corridors.
1,and feedback received during the public The report should include a summary of key
engagement process, a plan vision statement as findings as well as identify potential visionary ideas
well as goals and objectives will be developed to explore in the next phase.
with a focus on principles that will serve as the
groundwork to achieve desired outcomes of Existing Conditions Report(30-50 pages with
the planning process.The Plan Vision, Goals and high-quality graphics), meeting minutes, refined
Objectives Statement may include, but not be scope and schedule, Public Participation Plan.The
limited to: Existing Conditions Report will assess the breadth
• A Vision statement establishing the desired of information provided by the Village and reviewed
community character,physical and policy by our team. It will identify any potential gaps
achievements in information crucial to the development of the
• Economic development goals Comprehensive Plan.
• Residential/housing development goals
• Natural resource and open space goals Tv et Gate for First Public Meeting
including conservation and enhancement of October/November 2019
natural areas and water resources .target Date for Staff to Review the Deliverable:
• Transportation goals December 1, 2019
• Redevelopment goals
• Infrastructure goals Tiirget Date for Presentation to Village Board:
• Quality of Life goals January/February 2020
111tiase 11A iii ioniiing and Illu)rdllliirnii air
WA
IIIWh ai tong base
knowledge of existing
conditions findings on key planning issues,vision,
goals and objectives for the project,the team will
develop a set of Key Recommendations that will
serve as the basis for development of the Draft
Comprehensive Plan. Recommendations will be
VILLAGE OF BUFFALO GROVE ��
prioritized for implementation into immediate, areas, how to protect and manage natural
near and long-term timeframes.The team will areas and water resources for consistency
put together a memo summarizing the initial with overall Plan goals.
recommendations for Steering Committee review. • A policy framework to mitigate residential
These recommendations will be evaluated and housing quality,support neighborhood
developed for inclusion into the Draft Plan in Phase character, encourage sustainable development
IV. and coordinate land uses.
• Connectivity between important destinations
3.1 Vision,Goals,and Objectives Statement and transportation utilizing transit oriented
Based on the information gathered during Phases development, access to public transportation �A1
I and ll,and feedback received during the public and coordination with corridors and roadways
engagement process,a plan vision statement as frameworks. >F
well as goals and objectives will be developed • Opportunities for increased economic
with a focus on principles that will serve as the development activity along commercial —
groundwork to achieve desired outcomes of corridors and in identified activity nodes. 0
the planning process.The Plan Vision, Goals and • Analysis of supply and demand of key
Objectives Statement may include, but not be land uses and consideration of strategic
limited to: opportunities.
• AVision statement establishing the desired
community character, physical and policy 3.3 Public Meeting/Visioning Workshop
achievements A clear and community-driven vision will guide all
• Economic development goals recommendations in the Comprehensive Plan.An
• Economic
Residential/housing development goals interactive Community Visioning Workshop will
• Natural resource and open space goals be held to craft this community vision.Activities
including conservation and enhancement of may include an image preference survey, mapping
natural areas and water resources exercises, and small group work. Planning and
• Transportation goals organization of this meeting will be coordinated
• Redevelopment goals with identified community representatives and the
• Infrastructure goals Village of Buffalo Grove.The public meeting will
• Milwaukee Avenue and Dundee Road Corridor support validation of the information gathered in
Goals Phases I and II of the project, as well as provide
• Quality of Life goals insight into challenges and aspirations for the
community.The consultant team will facilitate
3.2 Key Recommendations the stations as well as engage participants in
With a strong base knowledge of existing conversation around the Comprehensive Plan
conditions findings on key planning issues,vision, elements.
goals and objectives for the project,the team will
develop a set of Key Recommendations that will
serve as the basis for development of the Draft „
Comprehensive Plan.The team will put together a
memo summarizing the initial recommendations
for Steering Committee review.The draft will also
include and in-depth view of the two corridors
—Milwaukee Avenue and Dundee Road.These
recommendations will be evaluated and developed ��
for inclusion into the Draft Plan.We will examine '�9v
the existing conditions and identify opportunities to �
create:
J
• A connected physical environment.
• Complete streets that promote livability and ' °l
encourage access to multiple modes off
transportation including transit, bicycles and
pedestrians.
• Open space, parks and recreational uses 3.4 Steering Committee Meeting
within the community. Our team will facilitate a Steering Committee
• Utilization of vacant lands and open space meeting to review information gathered in Phase N
VILLAGE OF BUFFALO GROVE 12
III of the project.We will solicit information and policy or political challenges for the plan's fruition.
feedback from the Steering Committee on the This "reality check" may require prioritizing plan
submitted deliverables including the Future opportunities and considering which to be pursued.
Land Use and Development Overview, Key Target Timeframe: Spring 2020
Recommendations Memo and Vision, Goals and
Objectives Statement.The meeting will include Phase III . IlDraft IlPlain
a presentation by the consultant with facilitated 4.1 Draft Comprehensive Plan
discussion. Phase IV centers on creating the Draft
Deliverable'Future Land Use and Development Comprehensive Plan containing planning policies ..f
Overview—a document that provides preliminary and recommendations.The final chapters of the Draft Plan will be agreed upon duringdiscussions ,.,
visions and preliminary recommendations for ;a
Buffalo Grove as well as the Dundee Road and with the Village and Steering Committee but at a D
Milwaukee Ave corridors. minimum will include an introduction, summary of M_l
challenges and opportunities,a vision statement 0
and goals, recommendations and implementation
strategies.The Draft Plan will incorporate
titi feedback received from the Steering Committee,
stakeholders and community members during
the public engagement process.The required Plan
content will address key policy and planning issues
including:
• Land use/Regulatory Environment
• Housing
• Economic development and Demographic
" Trends
, r • Infrastructure
• Open Space and Parks
� • Multi-Modal transportation
• Community Identity
II IIIIIII��liiuui yhlllo�i '� � �(
G
•
The Vision, Goals,and Objectives Statement will ---- `�=
be in the form of a technical memo that identifies
the priority vision statement of Buffalo Grove, -
Comprehensive Plan goals and related objectives.
Goals will be developed that are SMART(specific,
measurable,attainable, relevant and timely).
Meeting minutes from the Steering Committee We recommend including the following content
meeting,all presentation materials from the in the new Comprehensive Plan.These elements
Community Visioning Workshop,a workshop are optional, however,they would add value to
summary in the form of a technical memo and the community. Inclusion of these elements are
summaries of the key person interviews will also important to the success of the Plan and ensure
be included as a part of the Phase III deliverable. that future decisions are made in concurrence with
Plan policy.
The Key Recommendations Memorandum will • Corridor Subarea Planning and identification of
be prepared in Phase 3 to set directions for redevelopment sites
preliminary plan recommendations and identify • Sustainable strategies and Quality of Life
potential impediments to implementation.This Elements
memo will be reviewed with Village staff and the • Fiscal impact for commercial/retail, light
Advisory Committees.The memo will inform the industrial and office land uses
Draft Plan (subareas, key policy considerations,
land use options, etc.)and will identify potential
VILLAGE OF BUFFALO GROVE 13
• Conservation and preservation strategies for
natural resources .
• Streetscape and landscape recommendationsu
H "
Natural Resources ��,'�oaui�"� , ��i"
Future development and expansion will need �� r
to consider not only smart and innovative
infrastructure, but the conservation of wetlands
and reservation of flood lain,while creating
'
P p g � ti x ' ,. �ii ",- n � ��
riparian buffers along stream corridors. These FAI
combined efforts not only reduce flood damages ='
but prevent erosion. Implementation of smart However, as high energy costs are starting to D
stormwater management techniques,which suggest that heavy reliance on automobile travel >
should be designed to protect critical habitat and may be impractical or undesirable for the future, —
maintain healthy stream corridors,will help protect the Village of Buffalo Grove has the potential to 0
the Village's valuable water resources and natural leverage its current services to support its
resources,preserving the ecological health and
promoting a greater quality of life for the Village's commercial and residential base while achieving its
residents. environmental goals for sustainability.
Infrastructure Capacity and Analysis Urban Design and C6ra~runny Character
The Village's infrastructure capacity is important Urban design and public realm improvements
to creating a realistic framework for growth. have the ability to not only add value to the
With numerous opportunities to accommodate environment and enhance resident quality of life,
significant development and redevelopment within but educate and provide additional programming.
the Village, it is important that future demands Urban design and streetscape elements may
on infrastructure are carefully evaluated. Our include lighting,screening,sidewalks, parkways,
team understands that coordination with the furnishings,creative placemaking and signage.
Village's engineering, public works,and water The comprehensive design of the public realm,
services teams throughout the planning process in coordination with other comprehensive plan
is critical to ensure that land use and development elements, can create a unified and cohesive vision
recommendations can supported b existing for Buffalo Grove. Our team is able to create a
o s a be s pp y g
facilities and planned expansions. Led by suite of traditional and creative solutions that
Christopher B. Burke Engineering(CBBEL),the prioritize investment and leverage the existing
analysis and recommendations will be informed urban framework into a walkable and dynamic
by their ongoing municipal engineering services environment. Part of the strategy will be to
to dozens of Illinois municipalities,as well as their reinforce the identity and character of the land uses
understanding of national best practices. Our team and individual blocks of the Village.
will draw on our extensive knowledge of County
and regional stormwater regulations and will 4.2 Market-Viable Corridor Plans
evaluate the Village's current stormwater ordinance Ginkgo will lead the planning and design of the
to provide guidance for future development. Dundee and Milwaukee Avenue Corridors to create
site specific detailed master plans that respond
Mobility to changing market trends. Ginkgo's award-
The Village's investment in transportation winning work across the region showcases how
infrastructure has created a multimodal system car-oriented arterials can be transformed to stay
that has stimulated economic development and economically healthy and attract new businesses.
while enhancing the quality of life for its residents. Recent successful corridor plans have included
Service on Metra's North Central Service Line Irving Park Road(Roselle), Route 30 Corridor(New
has been expanded, multiple Pace bus routes Lenox), Chicago Street(Joliet), and the Meacham
operate in the Village,the Village is a member of the Road Corridor(Schaumburg), as part of the 500
Transportation Management Association of Lake acre plus redevelopment master plan of the former
Cook, and the bicycle trail and pedestrian system Motorola Campus Area.
has been extended throughout the community.
In 2018, Ginkgo developed the master plan for the
40 acre unincorporated site at the southeast corner
VILLAGE OF BUFFALO GROVE 14
of Deerfield Road and Milwaukee Avenue for the attention via campaign creation and interactions
Village of Riverwoods.The former landfill site has -transportation or land use? Which area in the
severe topographic challenges but is a key riverfront Village is participating the most and which is
site along the Des Plaines River.Village leadership participating the least? As we move forward
was divided between leaving the site as vacant in our outreach, let's place an emphasis on the
open space or allowing commercial and multi- areas where we are seeing the least participation.
family residential development.Ginkgo's hands-on Reports can be run and downloaded immediately
workshops created consensus to find a balanced so being able to download/print moments before
plan that met both conservation and development a meeting in order to get the most recent data is
goals of Village leaders and interested developers. made simple. The project dashboard is also the /A'
Deliverables for Corridor Plans are anticipated to place where the RATIO team/Village staff can send 'X-!....
include the following: out project update notifications(in-app+emails)(ex: 70
• Existing and Proposed Framework for "'Workshop 1 happening in 2 weeks! Learn more >
Roadways,Trails, Pedestrians and Bus here[link]";"Make your choice for which housing —
• Existing and Proposed Framework for open type is needed more in Buffalo Grove [link]"; 0
spaces and stormwater management etc.)and check-in attendees at in-person events
• Major redevelopment sites and opportunity (ensures that we get the right contact information
areas [poor handwriting deterrent],immediately gets
• 3 Redevelopment Scenario options for each them into the system for quick communication/
major redevelopment area, including: follow-up,and maintains our philosophy that
• Proposed roadways, trails,detention and in-person and online participants can be equal
open spaces contributors and should be counted together
o Development parcels and acreages regardless of their individual preferences).
o Proposed land uses
• Full buildout options and development At this point in the Comprehensive Plan process
yield many of the initial campaigns on Municipal will
3D massing models have received substantial public input and matured
•• Final development of preferred to the point where they are being included in the
Redevelopment Scenario for each major proposed draft plan/sub-area plans.The RATIO
redevelopment area team/Village staff will have the opportunity to
• Implementation: List of priority projects and transition certain campaigns forward into their own
long-term projects project spaces. For instance, if a campaign focused
on a particular intersection was roundly supported
(public,Village staff, RATIO team)as one that needs
"vv. moo.
more bicycle and pedestrian safety infrastructure,
- that campaign can become a Project and accept
new and more specific ideas on how to implement.
This work may happen prior to submission of draft
plan(s)in order to get focused feedback from the
public that can be incorporated. This iterative plan
and design step will illustrate to the public that
9 p
their contributions will have helped guide specific
Comprehensive Plan content and the follow-up
with more precise calls to action (input regarding
RATIO team generated content and/or addition of
their own ideas/issues/concerns)will enforce the
4.3 Civic Engagement idea that the process is accessible and progressing
As activity on Municipal progresses a great deal forward.As will be the case throughout the
of data will be generated and will provide value to duration of the project,all public input will be
the Ratio team as it progresses through early data shown and analyzed on the project dashboard
&analytics tasks and ongoing plan development. which will advise next steps forward and reinforce
All members of the team and Village staff will decisions made and then presented by the RATIO
have access to the project's dashboard which will team in the draft plan(s).
illustrate community participation(geographic/
demographic)and the results of their inputs over Celebrating Community�'aetrci�aatic�n
A Draft Comprehensive Plan Open House provides
time.Which thematic heading is getting the most
VILLAGE OF BUFFALO GROVE I �5
a comfortable environment where the public Regional economic development partnerships
can examine the Draft Plan up close and interact are being utilized more frequently.The Plan will
with community leaders and plan champions, include opportunities for regional cooperation and
Village staff,elected officials,Steering Committee will identify synergies with adjacent communities
members and the consultant team. Formal with similar goals.A key element to the new
presentations will be brief allowing more time for Comprehensive Plan will be recommendations on
resident leaders to share their experience,discuss how to most effectively navigate through this new
their priority issue areas,engage peers in the landscape,and leverage mutual objectives into
process give those gathered an opportunity to ask economic benefits. Buffalo Grove has conducted
questions and provide feedback.The open house a number of planning studies in recent years that ��
should be fun and engaging-a celebration of the can be incorporated into the new Comprehensive '
Plan and its focus on improving resident's quality Plan. Utilizing these existing resources will allow
of life.Concurrent on-line engagement will extend the RATIO team to be efficient,on budget and keep
the in-person workshop to ensure all those that the effort focused on issues that the Village needs O
want to participate in the workshop have the ability addressed.
to do so.This can be done through streaming on
social media channels in real time—in partnership
with youth, Buffalo Grove Junior College or other
educational institutions.As a follow up to the
Public Meeting, our team well coordinate with
community plan leaders and champions to conduct
conversations with community groups and key
stakeholders to ensure comprehensive input has
been gathered.
4.4Implementation Strategies
Our team prioritizes implementation of
comprehensive plan recommendations.This
'Concept to Construction'approach means that
we will describe action steps towards the specific
goals of the Plan through the Village's governing
processes. It is paramount to the process that Deliverable:Draft Recommendations
individual departments and organizations within Report-a document that identifies a vision,
the Village recognize how desired changes can recommendations,and action steps for the
be implemented through ongoing operations Village.The Plan will cover elements for the entire
and budgeting.The RATIO team will outline the community as well as present subarea plans for
short-term, intermediate-term,and long-term Dundee Road and Milwaukee corridor.
implementation strategies for the Plan goals that
can be reviewed and adjusted by the community The Draft Man will include the full text,graphics,
annually in conjunction with the preparation of findings and recommendations for the final plan.
a capital projects or plan. Specific organizations The draft will present preliminary opportunities
and administrative entities will be identified that incorporate input gathered to date and highly
along with potential funding sources for priority developed recommendations. Our team prides
projects identified in the new Comprehensive Plan. itself on clear and consistent communications,
Financing options may include local,state and highly graphic and user friendly documents that will
federal sources. illustrate the future potential of Buffalo Grove.
This approach for new Comprehensive Plan- Target.Fir-ne rarne.° Fall 2020
starting with implementation from day 1 -will offer
strategies for the Village to find the best advantages I12h v IlFiilinal Flia It
of regional relationships, in terms of addressing
current weaknesses,solidifying strengths, The Final Comprehensive Plan will be inclusive of
expanding economic opportunities and connectivity, all public input,analysis and data collected, key
and managing physical expansion responsibly. policy recommendations,and implementation
matrix.The Final Plan will be highly graphic and user
VILLAGE OF BUFFALO GROVE 16
friendly,with the ability to communicate planning Plan at a Village Board meeting.At this meeting,
concepts in a straightforward manner.The plan will our team will solicit input and/or edits to the Plan
be organized by chapter with easy reference to its for Adoption.
contents, purpose, and use.
Public Comment Period
�f t
After the submission of the Phase V deliverable,the
Steering Committee and Village staff will have ans �
opportunity to review the document in detail.At the
1
end of the review period, our team will discuss any
edits or comments received.
5.1 Final Comprehensive Plan
The RATIO team will revise the Draft Plan in —
preparation for presentation to the Village Board
and Planning and Zoning Commission using input
from the Steering Committee as well as commentsw �
made by the community.The second draft will be
sent electronically to the Village staff,and Steering
Committee for review prior to the presentation. Deliverable:Final Plan—a document that identifies
a vision, recommendations,and action steps for the
A Call to Action Village.The Plan will cover elements for the entire
The Final Plan presentation will communicate the community as well as present subarea plans for
important themes and principles of the Buffalo Dundee Road and Milwaukee corridors.
Grove Comprehensive Plan.This presentation
will focus on celebrating resident leaders and The Final Plan will be a graphically rich and easy to
champions for the Plan as it moves towards read document.The final product will be designed
adoption and implementation. Participants in this to be visually appealing and easy to read for
workshop will be encouraged to identify projects residents,the business community,and Village
and programs that they would like to continue officials.To ensure there is sufficient community
being active and provide implementation guidance outreach of the final plan,our team will prepare
and effort.The goal of this workshop is to build a Plan Summary in the form of a graphically
resident capacity for implementation and continue rich brochure. It is not intended to contain as
the momentum and excitement created throughout much detail as the full plan, but will have enough
the comprehensive planning process.The information to share the concepts and the intent
culmination of the workshop is a call to action for all of the plan with the casual reader,who can be
participants and contributors to the plan to continue directed to the Village or project website for further
the momentum through implementation. detail.
5.2 Public Hearing .i r et.iimefrarne� .°1st Quarter 2021
RATIO team will make one(1)formal presentation
of the Comprehensive Plan at a public hearing. Village Staff Collaboration
The Plan will be made available two weeks prior At the onset of the project,we will create a
to the meeting.The presentation will review Communications Plan that details our initial ideas
planning trends and concepts contained in the new for the Comprehensive Plan.The Communication
Comprehensive Plan,as well as responsibilities and Plan would be reviewed and further developed
steps for implementation. in consultation with Village staff and the Steering
Committee.The plan provides detail on the
5.3 Final Revisions various audiences, tools, goals, and timelines for
RATIO will revise the Plan to incorporate final engagement activities. Our team will provide input
comments from the public hearing and distribute and guidance during the selection of the Steering
the Final Comprehensive Plan document to the Committee and will orient them to the process.We
Village, and electronically to the wider public. anticipate this Committee will meet once a quarter
throughout the project.These meetings will also be
5AVillage Board Meeting held quarterly and may include:
The RATIO team will present the Comprehensive Village of Buffalo Grove departments,
VILLAGE OF BUFFALO GROVE 17
Economic Development, Engineering, Public that goes beyond the"Tuesday night workshop"
Works and other City staff where attendance is typically low.Through online
• Key elected and appointed officials(City and face-to-face events,our approach depends
Council and Plan Commission) upon real community input through creative and
meaningful engagement.A public engagement
Client Support plan will be drafted for Village staff review to
Our approach is collaborative and cooperative. ensure the most participation and process
In our experience,we have found success in transparency.The success of planning processes
creating partnerships with Village staff to execute highly depends on the level of ownership and
the communications and outreach strategy for accessibility that community members feel— VA'
comprehensive plans.Throughout the process, moreover, any public planning and design process '4105
our team will coordinate deliverables, meeting in the 21 st century should be an opportunity for 70
materials,and web-based content in coordination community empowerment and increased capacity.
with Village staff including, possibly,a designated Communities in areas of revitalization are the —
Village public engagement staff member. In opportunity to invest in equitable and integrated O
addition, our team would like support from the development processes where everyone feels
Village with the following tasks associated with welcome and empowered from the beginning.
implementation of the comprehensive planning
process: We believe in a community engagement process
that goes beyond the symbolic—a design process
• Coordinate the distribution of workshop and that invests in people as the main asset to shape
public notice materials the built environment and uses the planning
• Host a link to the project website on the City process as an opportunity to increase their capacity
of Buffalo Grove's website and applicable to advocate for the outcomes of the plan after its
social media completion.The following principles are used to
• Review required deliverables for feedback into guide our engagement process that focuses on
the planning process empowerment and exchange:
• Work with the team to prioritize key
recommendations and strategies
• Schedule the Post-Adoption Workshops for .. m .. . -:'. . - ..•-M.Aw .•. - .'
Leaders and Champions(2)(OPTIONAL)
Project Communications
The team will update the project website,assisted
by RATIO's communications and marketing
specialists,as the project progresses, providing
materials including text,photographs, maps,
renderings,and other images to advertise the
project and keep the public informed.Our team will
seamlessly integrate virtual engagement methods
to extend the public participation process and will
engage with the public through the project website,
targeted web surveys, ISSUU,social media outlets,
video,and print. Build Trust and Connections
• Project Press Releases and Newsletter Investing time and resources to know the"makers,'
• Project brand, logo,and document that is "keepers" or organizational structures of current
uniquely Buffalo Grove neighborhood spaces is fundamental,as well as
• Project website-linked to Village website to identifying those community leaders that bring
• Social media content different perspectives to the design process.To
create a process that allows for inclusiveness we
Public Engagement Strategies start by acknowledging local efforts and cultures
In order for the new Comprehensive Plan to be that are in place,learning from them,and building
effective,residents,the business community connections.The goal is to turn those connections
and property owners must feel that the Plan into partnerships as a form of empowerment
will positively impact their everyday lives.This is through the plan development process.
possible with a thoughtful public engagement plan
VILLAGE OF BUFFALO GROVE 18
Accessible and Meaningful Dialogues people.This could include pop-up workshops, key
Facilitating open and accessible conversations person interviews,surveys,and online input.We
within the community allows for broader and have found success in similar communities by
meaningful input to inform design. Specificity is empowering residents and activating community to
highly relevant;therefore,these dialogues are the fulfill the plan after the formal planning process is
resources for participants to share experiences complete. Keeping the Plan alive after it is adopted,
in their neighborhood,observations about their creating ways for residents to be involved with
built environment,and their aspirations for their its implementation,and celebrating its success
community at large in the language they are most fosters relationship building between residents,
comfortable speaking. By designing a diversity Village representatives and consultant staff.The �A1
of activities that allow for different depth of structure of all engagement activities including ='��
conversations and exchanges allows for participants larger workshops and small group conversations, is
to become comfortable address challenging intentional and encourages participation through a >
topics(e.g. gender, race, equity)shaping their variety of tools that are accommodating to all ability —
communities. levels,ages and English proficiency. 0
Virtual Engagement and ProjectWebsite
When a community member first arrives at
Municipal they will be able to view all content
shown on the Comprehensive Plan project
page. However,when they want to provide input
(create,support, comment)they will need to
register and verify their identity as a Buffalo Grove
- V„ resident and/or business owner(geographic/
limited demographic).Once they complete their
"
information a verification will be initiated and,once
confirmed,their inputs will be submitted and made
available for others to use.
QL
y. At the project onset, platforms will be created for
each past document and the individual initiatives
Transparent and Common Ground and their status(ex: Inactive,Adopted, Completed,
Negotiating diverse perspectives and priorities etc.)found within them will be noted. Once
requires to develop a transparent decision- Village staff verifies the accuracy of the initiatives
making process—a public process does not and their status,they will become campaigns on
mean everyone gets what they ask for, however, Municipal,and, because of their relevance to the
everyone needs to understand how their input Comprehensive Plan,will be networked with it.
is taken into consideration(or not)and why. This means that when the our team introduces,for
Building a common ground includes carefully instance,a transit-oriented development concept
enabling a common language and designing the along one corridor the campaign page featuring it
communication tools that allows everyone to will show a related transit-oriented development
have a voice and opinion.This planning process concept that was presented as a part of the
is also an opportunity to create and/or strengthen Prairie View Station Area Plan.We believe in the
relationships between stakeholders and community added value of this synergy through informing and
leaders—by integrating advisory educating the public via past efforts, building on
and work groups this plan will enable cross and protecting past investments of time and funds,
conversations and discussion that will provide and celebrating past plan successes.
stronger feedback including different perspectives.
Our team will create strategies to include those not With the Village,the RATIO team will coordinate
traditionally involved in the planning process. the projects communication plan, project website,
and link to Municipal and what they are invited to
Creating Leaders and Champions for the Plan do when they arrive.Those activities will include,
The RATIO team will draft a community vision but are not limited to: providing feedback on
based on public engagement activities.At the initial campaigns,creating their own campaigns
core of the comprehensive planning effort is the based on the issues and ideas that they bring,and
desire to hear and incorporate the voice of the sharing the project and its individual campaigns via
VILLAGE OF BUFFALO GROVE 19
their own networks. Opportunities to support of There is critical need for one cohesive land use
comment on campaigns is built into the program plan that looks at the Village as a whole and can
and managed by the Municipal team. translate these into market-responsive design
guidelines. Ginkgo has developed some of the
We will create a project website with a URL unique most innovative Comprehensive land use plans in
to this project.An on-line presence expands the the Chicago region in recent years that respond
ability to reach residents, business owners and to changing market trends in housing and retail,
property owners beyond traditional methods major demographics shifts and the need for more
of outreach.This tool can also be used to allow walkable mixed-use places to attract younger
public comment on plan recommendations generations. For Buffalo Grove, Ginkgo's design ��1
before they are finalized.This input provides guidelines will be uniquely crafted to support °. �...
an indication of prioritization for Village staff the future land uses recommended by the new D
and elected or appointed officials.The project Comprehensive Plan.
website will be used to disseminate information —
and collect input throughout the course of the Deliverables for the Design Guidelines for key 0
project. It will incorporate the posting of meeting commercial districts will generally include:
announcements, periodic project updates, and • Overall goals of the guidelines
workshop meeting results. • Site Planning and Design
Our engagement philosophy is to go to people • Parking, access and circulation
rather than expecting them to come to us. In the 0 Street Design
Building and Parking placement
case of social media,this may mean focusing • Building massing and modulation
efforts on a project Facebook page and updates • Fagade articulation and transparency
to the Village's website in addition to a standalone . Materials
project website. In addition,utilization of existing • Roofs and Green Roof systems
publications,will help communicate the project's . Plazas and open spaces
process to the public. • Public Art
Design Guidelines • Other specific elements identified by
Ginkgo is known for creating highly graphic and the Village
user-friendly codes and design guidelines that All elements with will be illustrated with
encourage quality development,are easy to diagrams and examples from comparable other
administer and can translate plans into reality. developments.
The 90 ND West Zoning Code and Design Guideline ;
document is a great example of Ginkgo's innovative approach to regulating design. Prepared as part of
the Master Plan for the former 350 acre Motorola � %
Campus in Schaumburg, the design guidelines
promote clear direction for site planning, building � �� �
design and placement,street and open space
design and sustainable elements.Adopted ins _,
f,
Spring on 2018,this highly illustrated and concise
set of guidelines is allowing development proposals
to get approved and move forward in an extremely
efficient and timely manner. In less than a year, 110 �
Senior Housing units,260 high-end apartments
and Top Golf have been approved and are under ��%%,'
construction and the central boulevard is almost
completed. Innovative Al�qoroaches
We look forward to bringing this unique approach Fiscally Responsible Planning.The RATIO
to creating user-friendly highly-graphic design team will create a Future Land Use Plan with a
guidelines to Buffalo Grove,where guidelines 20-year horizon based on opportunities, trends
are real implementation tools to implement the and forecasts for the Village,analysis of prior
community's vision.
VILLAGE OF BUFFALO GROVE 20
plans and reports, and the input of the public Community Planning Kit. RATIO frequently
and Advisory Committees.The Plan will also creates Community Planning Tool kits for our
describe the relationships between diverse land planning processes.These kits are typically handed
uses,transportation networks, infrastructure and to church leaders,community leaders or other
public service capacity,and how to right size a important stakeholders so that they can conduct
community,all with an eye towards appropriately their own charrette within their chosen location.
scaled development and inclusive of the principles We include easy to read instructions,four simple
of sustainable,smart growth.The RATIO team will activities and all materials participants will need
put special emphasis on the effects of land use in order to complete the kit.Once completed,
on healthy,active living,and connectivity as these the leader returns the material to us so we can IPA'
are integrally related. Subarea planning will be synthesize and incorporate findings into the plan. =D...
included in the Draft Plan and will include specific After our initial analysis phase,we will craft the
information about these areas in the Village. Buffalo Grove Community Planning Toolkit that >
your community leaders can use to create a more O
Placemaking.Sometimes the best way to help a inclusive engagement process.
community imagine its future is to facilitate quick
and creative placemaking interventions.Where the Build Organizational Capacity.The Village
community sees an unnecessarily wide roadway, of Buffalo Grove have experienced significant
with a few paint brushes and planters we can help organizational change over the last decade.
imagine a new pocket park. Our team is also ready These organizational changes have inevitably
to roll up our sleeves and participate in service altered past roles and responsibilities among
projects to generate enthusiasm for the Plan and these partnerships.This process will also present
champions to see through its implementation. new ways of thinking about how the Village and
its partners can work together beyond Village,
Expert Panel. Buffalo Grove's Comprehensive Township,or County issues and address regional
Plan includes a specific focus on a few key topics. and multi-jurisdictional questions relevant in the
We will work with Village staff and the Steering region.As the Village and their partners define their
Committee to identify two or three topics for panel futures,clarifying roles and responsibilities for the
discussions. For example,we could invite Buffalo Village and integrating any Comprehensive Plan
Grove stakeholders to speak on the importance recommendations with elements of these partner
of specific topics or objectives in forming the visions and strategies will be the foundation for
community's future.Topics are unlimited, but implementation.These recommendations will also
could also include seniors/AARP members,young address immediate opportunities for collaboration,
families, business leaders,and more.These either through projects or conversations,which
panels help to provide greater detail on particularly will benefit Buffalo Grove and the region.This
important community goals.ln the City of Aurora, Plan process will develop leaders for Plan
we recently had a panel discussion with artists implementation.These same leaders can also
in the community to discuss the importance of work with their peers from the other local planning
public art.We conducted this panel during a public processes to ensure that action on joint objectives
workshop in conjunction with visioning and visual occurs.
preference.The content of the conversations and
interest in the topic was applauded. Innovation and Emerging Industries.
Our team will examine trends to accelerate
Pop up Workshops.Typical community planning economic innovation in Buffalo Grove.With
meetings take place on one night at a standard the Village,we will develop strategies that are
location—community center or church. Pop-up right fit for the community. Considering how to
workshops are innovative methods that extend connect emerging business growth sectors, local
engagement to more diverse and harder-to-reach entrepreneurs,support networks,and relevant
populations. Ideally, we will take over a storefront trends, such as the changes in agriculture,will be
—either a vacant space or in partnership with an part of this focus on Buffalo Grove's economic
active business—and share our work with the future.
community. Our team has experience with pop-
up workshops in Brookfield while working on Youth Education and Student Forum.With
the Brookfield Comprehensive Plan. For Buffalo Civic Art Works education team,we will engage
Grove,we will look for a space within the identified high school students in becoming part of the
corridors. comprehensive planning process.Throughout the
summer, our team will provide curriculum related to
VILLAGE OF BUFFALO GROVE 21
r
rw ,
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urban planning and policy creation to area schools
that can be integrated into their core subject areas.
Hlgh school students will be invited to engage with
the planning process through a student forum and
will have a depth of knowledge to empower them
to seek additional opportunities to participate in the
process.
Civic Art Works has created a propietary curriculum
called Regenerate Neighborhoods. Regenerate
Neighborhoods is an award-winning high school
curriculum that focuses on civic engagement
and service learning; neighborhood planning,
design, development and governance.The
curriculum satisfies the State of Illinois graduation
requirements that target civics and service learning.
VILLAGE OF BUFFALO GROVE 22
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VoBG-2019-02
PROFILE AND QUALIFICATIONS FORM
Each Consultant is required to fully answer all questions in each category listed below
All questions must be addressed by the Consultant in order for this application form to be properly
completed. Failure to answer any question,or comply with any directive contained in this form may be
used by the Village as grounds to find the Consultant ineligible.If a question or directive does not pertain
to your firm in any way, please indicate with the symbol N/A.
1.Firm Name RATIO Architects, Inc.
Business Address 30 West Monroe Street,Suite 500
City Chicago State IL
County Cook Zip Code 60603
2. Names and Titles of Two Contact People
A)Lesley Roth,AIA,AICP Phone( 312 ) 888-3339
Title)Director of Urban Planning E-mail LRoth@RATIOdesign,com
B)Grace Ratape,AIA„ LEED AP Phone( 312 ) 763-7033
Title) Principal I Chicago Studio Leader E-mail GRappe®RATIOdesign.com
3.Submittal is for: Village of Buffalo Grove Comprehesive Plan
Parent Company(List any Division or Branch Offices to be involved in this project)
RATIO Architect's Inc.is headquartered in Indianapolis, IN.
Personnel from this location will support the project as needed.
Division(attach separate list if more than one is to be included)
N/A
Subsidiary
N/A
Branch Office
The RATIO Chicago Studio will lead this project.
Name of Entity: RATIO Architects, Inc.
VILLAGE OF BUFFALO GROVE 25
VoBG-2019-02
Address: 30 West Monroe Street,Suite 500
Chicago, IL 60603
4.Type of Firm:
Corporation
o Partnership
o Sole Ownership
o Joint Venture
o Other
5. Federal Employer Identification Number 35-1496308
6.Year Firm was established 1982
RATIO Architects, Inc.
7. Name and Address of Parent Company:(if applicable) 101 S. Pennsylvania Street, Indianapolis, IN 46204
8.Acknowledgement of receipt of Addenda(s) 1 (list each addendum
number)
Attach each signed addendum,if any,to the Proposal Packet as part of your submittal.
Date May 20,2019
(Sign here) By
(Print Name) Grace Rappe,AIA, LEED AP
Title Principal I Chicago Studio Leader
E-mail GRappe@RATIOdesign.com
VILLAGE OF BUFFALO GROVE
502 RAT1O
IIlndiartaIllpdlis
RATIO is an international, multidisciplinary design practice offering 101 South Pennsylvania Street,
services in architecture, preservation, interior design, landscape Indianapolis, IN 46204
architecture, urban design + planning,and graphic design. Since our 317.633.4040
founding in 1982, the firm has partnered with a diverse list of clients
and gained a wealth of experience in the education, community, C h mm IIIY"1f"'1 pa 11111 gIIIn
life sciences,workplace, lifestyle and cultural marketplaces. 102 South Neil Street
Champaign, IL 61820
After more than 35 years, RATIO has evolved to a firm of more 217.352.7696
than 125 designers and administrative staff.The firm's four
studio locations in Indianapolis, IN; Champaign, IL; Raleigh, NC;
and Chicago, IL allow our team of design professionals to cross Ralei II"'f
geographic boundaries and provide a high level of architectural 227 Fayetteville Street
design excellence to clients throughout the country. Raleigh, NC 27601
919.821.0805
RATIO values its role in helping people connect with their community.
We understand the importance of listening and know it's the 0I"1IIIIIf"�go
critical first step in helping to shape your design vision.We listen 30 West Monroe Street, Suite 500
to your goals,values and budget and then translate that vision into Chicago, IL 60603
a distinctive,functional solution unique to your organization. 312.465.2359
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LEED Certified Facilities
uu Locations 7 Disciplines 75 projects/10,615,716 gsf
VILLAGE OF BUFFALO GROVE 27
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Riverdale, IL - I Million Dollar Investment
Highland Park, IL- 1 Million Dollar Investment
Plainfield,IN - 5 Million Dollar Investment
Branson, MO - 8 Million Dollar Investment
Fort Wayne, IN - Guidelines Directing Over 70 Million Dollar Investment
Gosport, IN - 1 Million Dollar OCRA Implementation Funding
Hobart, IN - Over 3 Million Dollar Investment and Grant Funding
Lafayette,IN -3 Million Dollar Investment
Lexington, KY- Over 5 Million Dollar Federal Grant Funding
Sellersburg, IN - Over 1 Million Dollar Investment and TIF District
Shelbyville, IN - 1 Million DollarTAP Grant, Facade and Theater Improvements
Greencastle, IN - 19 Million Stellar Communities Grant
NorthVemon, IN - Facade Studies/Improvements (Stellar Funded)
Delphi, IN - Initial Facade Studies (Stellar Funded)
Remington, IN - OCRA Funded Streetscape Project
VILLAGE OF BUFFALO GROVE 28
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VILLAGE OF BUFFALO GROVE
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PROJECT DIRECTOR
LESLEY ROTH
AIA,AICP,LEED AP
110
RELEVANT EXPERIENCE PROJECT LEADERSHIP
In her 20 year career,Lesley has been responsible for project RATIO
Town Center Master Plan South Holland,IL management,project design and direction,client contact and public
process facilitation on a variety of architecture and planning projects.
Comprehensive Plan She has experience in a full range of architecture and planning
Village of Brookfield,IL project types and scales.Her professional training and practice
Comprehensive Plan include both domestic and international experience with an emphasis
Riverdale,IL on public engagement,liveable communities and sustainable design.
Prairie View Metro Station
Area Plan Lesley is an active member of Lambda Alpha International and the
Buffalo Grove,IL American Planning Association. She has also shared her industry-
Neil Street Corridor leading knowledge as an adjunct professor at the Illinois Institute of
Improvements Plan Technology's Department of Architecture.
Champaign,IL
Comprehensive Land Use EDUCATION®ISTRATION
Plan Updates —University of Illinois at Chicago/Master of Planning and Policy
Waukegan,IL —University of Oregon/Bachelor of Architecture
Avenue of the Cities —Registered Architect,State of IL
Corridor Plan —NCARB Certified
Moline,IL —LEED Accredited Professional
—American Institute of Certified Planners
�y rr,
�o,��j/,!�' COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
—Member,American Institute of Architects
—Member,American Planning Association
—National Organization of Minority Architects
t p —Lambda Alpha International
—Past President,Congress for the New Urbanism,Illinois Chapter
y � —University of Illinois at Chicago College of Urban Planning and
J Policy Alumni Association
PRESENTATIONS
—Prioritizing Sustainable Actions/USGBC-Illinois Why Design
Matters in Healthy Communities/Polar Green and Health Desk,
Inc./Chicago,IL
—Millenials and Their Economic Development Impact,Municipal
Mayor's Council
—Why Design Matters,Illinois Municipal Design Conference
—APA-IL Presentation on"Englewood Quality of Life Plan"
—The Impact of Water in the Chicago Market/Moderator/LAI Ely
ChapterPolicy Alumni Association
AWARDS
—APA II Public Engagement Award for Englewood Quality of Life Plan
VILLAGE OF BUFFALO GROVE 30
URBAN PLANNER
o
Q.C. DANIEL TSE
h AICP
r/ A'
RELEVANT EXPERIENCE PROJECT LEADERSHIP
An Urban Planner,Daniel has produced a variety of planning RATIO
Town Center Master Plan initiatives in communities across the United States and
South Holland,IL internationally,including comprehensive plans,commercial corridor
Comprehensive Plan frameworks,and bicycle master plans.
Village of Brookfield,IL
Prairie View Metra Station Having worked in both the public and private sectors,Daniel
Area Plan brings a unique perspective to RATIO's urban planning team.He is
Buffalo Grove,IL experienced with directing community outreach,drafting policies and
Neil Street Corridor recommendations,producing planning graphics,visualizations,and
Improvements Plan documentation,and managing GIS datasets and analysis.
Champaign,IL
Comprehensive Land Use Daniel grew up in Taiwan and is fluent in English,Mandarin,and
Plan Updates Cantonese.
Waukegan,IL
Avenue of the Cities
Corridor Plan
EDUCATION®ISTRATION
Moline,IL —University of Illinois at Urbana-Champaign/Master of Urban
Comprehensive Plan Planning
Crawfordsville,IN —University of Illinois at Urbana-Champaign/Bachelor of Arts in
Urban Planning
—American Institute of Certified Planners
II �i
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
w —Member,American Planning Association(APA)
q� m,
VILLAGE OF BUFFALO GROVE 31
ECONOMIC DEVELOPMENT SPECIALIST
MATTHEW RUEFF
q ' CRE®,CEDF
N?�
�►A'
RELEVANT EXPERIENCE PROJECT LEADERSHIP
As RATIO's Senior Development Specialist,Matt works with a variety RATIO
Town Center Master Plan of internal disciplines to provide economic development expertise on a
South Holland,IL diverse array of project types.
Comprehensive Plan
Village of Brookfield,IL Experienced in residential,commercial and industrial projects,his work
NEAR Brownfield focuses on economic and market studies,project feasibility analysis,
Redevelopment Plan public fiscal impact statements,brownfield redevelopment,Tax
Indianapolis,IN Increment Finance plans,and related redevelopment project financial
Prairie View Metro Station planning and management.
Area Plan
Buffalo Grove,IL Matt also offers expertise in project management,and has led
Comprehensive Land Use negotiations with state and federal regulatory and financial assistance
Plan Updates agencies to secure"win-win"solutions on behalf of local governments,
Waukegan,IL not-for-profits,and businesses.
Downtown Implementation
Strategies Plan
Rocky Mount,NC EDUCATION®ISTRATION
Master Housing Assessment —Indiana University-Purdue University/Indianapolis,IN/
&Strategy Master of Public Administration
Fairborn,OH —University of Notre Dame/Notre Dame,IN/Graduate Study,
School of Business
Grinnell College/Grinnell,IA/Bachelor of Arts in Political Science
poi phi , —Certified Economic Development Finance Professional(CEDF)
—Certified Project Manager
—Counselor of Beal Estate®(CRE)
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
—Member,International Economic Development Council
/� —Member,Indiana Economic Development Association
—Member,Indiana Association of Cities and Towns
—Member,Indiana Association of Counties
—Member,Indiana Association of Begional Planning Councils
—Board Member,Westside Community Development Corporation
—Board Member,Westminster Neighborhood Ministers Board Member
VILLAGE OF BUFFALO GROVE 32
LANDSCAPE ARCHITECTURE
ELI LECHTER
ASLA, RLA
RELEVANT EXPERIENCE PROJECT LEADERSHIP
Eli is an award-winning Landscape Architect with demonstrated RATIO
Neil street Corridor experience and education in sustainabili%Low Impact Design,
Improvements Plan regional and master planning.Accomplished in documenting
Champaign,IL
and implementation Eli utilizes his experience in detailed design,
Avenue of the Cities recreation and open space planning,and stormwater management
Corridor Plan on a range of projects.
Moline,IL
Ravina Business Prior to joining RATIO's Chicago Studio,Eli contributed to trail master
District Stneetscope plans,including the award-winning Brays Greenway Framework,
Highland Park,IL
currently under construction in Houston,Texas.In November 2012
Transit District Development Eli was the sole presenter of"Lake Michigan Trails—Implementing
Valparaiso,IN a BIG Vision"at the Mid America Trails and Greenways Conference.
Freeport Park District He is an advocate of connecting urban environments through
Master Plan thoughtful landscape design that fit into larger regional systems.
Freeport,I L
Meadowhill Park Mosterplan
Review&Update EDUCATION ®ISTRATION
Northbrook,IL —University of Wisconsin/Madison,WI/Bachelor of Science,
Landscape Architecture
—University of Wisconsin/Madison,WI/Bachelor of Science,
Horticulture
—Registered Landscape Architect,State of TX
�r-'9 41,
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
Member,American Society of Landscape Architects(ASLA)
wI —Member,Lake Michigan Trails
—Member,City Open Workshop
7 —Member,OTIS Fresh Farm
PRESENTATIONS&PUBLICATIONS
—The Changing Face of Landscape Architecture Technology,
Presenter,IIT,2014
—Lake Michigan Trails-Implementing a BIG Vision,Presenter,Mid
America Trails and Greenways Conference,2013
—Lambda Alpha,Land Economic Forum,"Game Changing
Architecture"
VILLAGE OF BUFFALO GROVE 33
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Good people mean good 'X-'
design.The RATIO team D
brings diverse individuals
together whose design
capabilities add to our
collaborative environment
and contribute to our piiiumuuuuuuuuuuuuuuuuoum
distinctive solutions. Our
RA I1 0
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purpose with creative Lesley Roth
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mission.
I A.TIO Giinkgo Civic: Artworks MII:II.. K1..0A.
Role Role Role Role Role
Land Use Planning/ Corridor&Subarea Municipal Software Infrastructure Transportation Planning
Landscape Architecture/ Urban Design Developer Engineering/National
Economic Development Resource Planning
DanielTse Ferhat Zerin Zach Borders Jeana Gowin Eric Russell
AICP FAICP AICP PE,CFM, CPSWQ PE, PTOE, PTP, LEED AP ND
Urban Planner Urban Design Principal Planner+Designer Water Resources Principal
Matt Rueff Pericles Peter Jabbour Project Manager Brendan May
CRE*, CEDF Georgopoulos Technology Lee Fell Traffic&Transportation
Economic Development Urban Designer PE Engineer
Civil Engineer
Eli Lechter
ASLA, RLA
Landscape Architecture
VILLAGE OF BUFFALO GROVE 34
Percentageii RredIlcdovwn
Phase 1 Name Percentage of Work to be Completed
RATIO Architects 36%
..............._-----------�n ...-__. ... ����.�,�..- -... ,
GINKGO Planning ��......
& Design 30%
...�.�.....� .................................................._ Civic Art works ..................................,.,__..._..__.._..��..,.,_.. ----......................:.:.:......................:.:.:...........1.9.%.
............—........... ...... KLOA......_..
26%
CBBEL 9%
Phase.z............ Name ........ Percenta^�e of Work to be Com ...I..... ......... .
g P
e t e d
RATIO Architects 55%
...,.,1,----------- --....—----- �............
GINKGO Planning& Design 12%
_. ----------.-____'.
Civic Art Works 12%
— KLOA �....�.m ........ 1.................
_ ..
.......... --------- --- .....:.:.:.........................:....,..._
1%
�
ICBBEL 9%
Phase 3 Name Percentage of Work to be ___^
Completed
.. ... RATIO,.,,..___ __.... ._ .. .___. �.......M
Architects 54%
.... ...�_._. .....
GINKGO Planning& ��.......__..
Design 24%
Civic Art Works 5...�_
.,.,., _ ..:.....__ .....
KLOA 10%
CBBEL 3%
Phase 4 'Nameor to_ Percentage of Work be Completed
_..................' cts RATIO Architects�.............._ _..
40%
GINKGO Planning& Design n m
40%
Civic Art..m.�. .� Works 7%
.:.:.:.: KLOA.....��,...... �:. � .....__. 9��:
... -------- .
Cf3 B ........... .. .....
....
Completed
Phase 5 Name Percentage of Work to be Com �
RATIO Architects 54/0
.... GINKGO Planning& Design: ........................_ �........_._.........
22%
Civic Art Works 3%
...........
KLOA 11%
_.
CBBEL 9%,
VILLAGE OF BUFFALO GROVE 135
District+ Neighborhood GINKGO brings planning and design professionals with over 20 years of
Urban Design experience in the design and implementation of innovative plans in the suburbs
ii«kgo I13�lanirfling& Ilf;)esliign and the City. Our plans go beyond the conventional planning document to create
10640 Penfield Drive cutting-edge solutions that reflect community vision and inspire leaders into
Orland Park, IL 60462 action.
708.738.7389 Since its founding in 2007, Ginkgo has achieved a distinct identity in the world of
planning for creating buildable plans for every scale-Comprehensive, Downtown,
District, Corridor, Block, Site and Street-both in the City and the suburbs.We
define a buildable plan as one that offers a clear blueprint for implementation and
produces tangible near-term impacts as envisioned by a community. Our
architectural and urban design background allows us to see creative design
solutions for every challenge. Our iconic graphics and user friendly documents are
custom designed to highlight the unique assets of each community.
Civic Engagement&Education Civic ArtWorks is an award-winning neighborhood building company. We are a
Civic Artworks team of planners, designers, educators and technologists that create tools that
222 West Merchandise Mart empower citizens to play an active role in the processes that make positive change
Plaza, Suite 1212 happen in the places they love.
Chicago, IL 60654 We help municipalities who want to successfully engage more of their
309.264.1007 constituents; mission-driven civic organizations charged with making an impact
that benefits those they serve; planning,design and engineering companies who
want to cost-effectively engage the public in the communities they are working
with;and land developers needing aggregated data that will help them make
smart, economical decisions.We do this by improving the ways in which we(i)
educate citizens about the elements that make up their city and the processes
they can be an active part of in order to improve it;(ii)engage with each other in
order to transition good ideas and intentions into a successful built reality.
Civil & Infrastructure CBBEL is a full-service consulting engineering and surveying firm that
Engineering/National comprehensively meets the needs of our clients,whether in the public or
Resource Planning private sector. Founded in 1986 by company president Christopher B. Burke,our
'IBII;.iEl Illinoisbased staff of 209 consists of experienced and responsive professionals
9575 West Higgins Road who provide engineering, surveying and environmental services on a personal
Suite 600 level. Committed to delivering consistently accurate,timely and cost-effective
Rosemont, IL 60018 solutions to a wide range of engineering and environmental challenges, our team's
847.823.0500 expansive list of specializations provide professionalism and a depth of expertise
that promote project success.
Transportation Planning KLOA, Inc.has considerable experience in the Village of Buffalo Grove, having
I(LOA completed more than 40 traffic studies, corridor studies, parking studies,and
9575 W. Higgins Road traffic signal design plans over the past 20 years directly for the Village or for
Suite 400 private developments within the Village. Many of these projects required close
Rosemont, IL 60018 coordination with [DOT, Lake County DOT,or Cook County Department of
847.518.9990 Transportation and Highways.
We have prepared Transportation Master Plans and the transportation elements
of Comprehensive Plans and Subarea Plans for municipalities throughout the
Chicagoland area and downstate Illinois. Our transportation plans are always
multimodal and focus on roadway efficiency,transit access,and bicycle/pedestrian
system continuity and safety. Complete Streets policies are utilized wherever
possible to create more livable and accommodating environments for all modes of
travel.
VILLAGE OF BUFFALO GROVE 36
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Baker bridge ,
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FEATURE HIGHLIGHTS
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SUBMIT GROW MANAGE ORGANIZE SHARE TRACK
IDEAS SUPPORT RELATIONSHIPS VOLUNTEERS UPDATES RESULTS
Verified residents and Those who submit The project team From distributing As ideas advance and Dashboards show the
business owners,as ideas work to attract and Village staff can flyers to attending a Comprensive Plan results of all project
well as Village staff feedback and support oversee and nurture placemaking event, events approach, activities(ideas,
and the project team, from others that connections between volunteer activities can the project team and feedback,polling)
submit ideas that share their vision and themselves,residents, be created&managed Village staff can share &provide analysis
address opportunities can help make them and business owners to help complete a news&reminders with that guides decision-
and challenges facing become a reality that will advance the task that will move the community making throughout
Buffalo Grove Comprehensive Plan ideas forward the process
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VILLAGE OF BUFFALO GROVE p 37
�r
URBAN DESIGN PRINCIPAL
RELEVANT EXPERIENCE FERHAT ZERIN
FAICP �V
Comprehensive Plan ASANAM•BFSISW
Manhattan,IL
Comprehensive Plan
New Lenox,IL
PROJECT LEADERSHIP
Comprehensive Plan With over 20 years of planning and architectural design experience,
Oswego,IL Zerin has focused primarily on public sector projects both in urban
Comprehensive Plan downtowns and the suburbs.As founder of GINKGO Planning and
Streamwood,IL Design,Inc.,she is committed to bringing quality planning services
Comprehensive Plan that prioritize long term public needs over private interests.Her work
Roselle,IL experience includes lead planner roles both in the public and the
Comprehensive Plan private sectors,from transit oriented developments,comprehensive
Schiller Park,IL plans and codes,large master plans and implementation.She is a
Comprehensive Plan strong advocate of bringing change to prototypical planning practices
Munster,IN in the region,shifting from planning"diagrams'that cannot be built
to viable"designs'that can be realized.Zerin became a Fellow of
Chicago Street Corridor the American Planning Association in 2018 for her contribution to
Plan&Square
Joliet,IL innovation in planning and design.
EDUCATION ®ISTRATION
" —University of Illinois at Chicago/Chicago,IL/Master of
Architecture
—Bangladesh University of Engineering&Technology/Dhaka,
Bangladesh/Bachelor of Architecture
VILLAGE OF BUFFALO GROVE 38
URBAN DESIGNER
RELEVANT EXPERIENCE PERIGEES
GEORGOPOULOS
1 f „Comprehensive Plan FLOWS WHO v"m/Gi��r;
Manhattan,IL
Comprehensive Plan
New Lenox,IL
PROJECT LEADERSHIP
Comprehensive Plan Pericles has served as the Senior Planner and Project Manager for
Oswego,IL significantly large and complex projects including Industrial Facilities,
Comprehensive Plan Business Parks,Retail Centers,Town Centers and Transit Oriented
Streamwood,IL Developments for over twenty five years.He has had the opportunity
Comprehensive Plan to work on a wide variety of projects throughout the Chicago region,
Roselle,IL and be a member of the architectural,civil engineering and planning
Comprehensive Plan teams in various firms.In his eleven years with GINKGO,he has
Schiller Park,IL led the design of many public and private sector projects,including
Comprehensive Plan Comprehensive Plans,Downtown&TO.D Plans,and Master Plans
Ottawa,IL for development sites.
Chicago Street Corridor EDUCATION& REGISTRATION
Plan&Square —Illinois Institute of Technology/Chicago,IL/Bachelor
Joliet,IL
of Architecture
s
VILLAGE OF BUFFALO GROVE 39
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it„+
PLANNER+ DESIGNER
RELEVANT EXPERIENCE BOLDER ZACH
�' AICP �l BORDERS
f�J
TransformingWabash Avenue
Chicago,IL
A Vision for D'Msion
Plainfield,IL
PROJECT LEADERSHIP
Regenerate Chicago Zach Borders is a passionate,award-winning,industry leader that
Neighborhoods has been recognized for his work on projects ranging from the block
Chicago,IL to the regional scale;individual buildings to corridors;neighborhood
A Vision for Downtown regeneration to sub-urban retrofits,and the creation of entirely new
Peoria+the Riverfront sustainable communities.
Peoria, IL
EDUCATION ®ISTRATION
Garfield Boul —University of Illinois at Urbana Champaign/Champaign,IL/
Regenerationtion Planning Study lan
Chicago,IL Master of Urban Planning
—University of Illinois at Urbana Champaign/Champaign,IL/
Main Street Triangle Master of Architecture
Plan + Design Guidelines —University of Illinois at Urbana Champaign/Champaign,IL/
Orland Park,IL
Bachelor of Architectural Studies
—American Institute of Certified Planners
—Congress for the New Urbanism Accredited Professional
r
VILLAGE OF BUFFALO GROVE 40
1
TECHNOLOGY
RELEVANT EXPERIENCE PETER J1B BO R
Transforming Wabash Avenue
Chicago,IL
A Vision for Division
Plainfield,IL
PROJECT LEADERSHIP
Regenerate Chicago Peter Jabbour is a full-stack web developer with experience bringing
Neighborhoods ideas from concept to built reality.He has valuable skills in web
Chicago,IL development that coincide well with communities focused on building
A Vision for Downtown consensus decisions amidst difficult issues.He is passionate about
Peoria+the Riverfront I solving interesting problems,leaming new programming skills,and
Peoria,IL making the world better with technology.
High-Level Youth Engagement EDUCATION ®ISTRATION
&Participation —University of Kansas at Lawrence/Lawrence,KS/Bachelor of
Chicago,IL
Science in Business
Engaging&Education —University of Kansas at Overland Park/Overland Park,KS/
Chicago Parents Bachelor of Science in Molecular Biology
Chicago,IL
I
VILLAGE OF BUFFALO GROVE 41
WATER RESOURCES
RELEVANT EXPERIENCE PROJECT MANAGER
11 J EANA GOWI N IffB
Downtown Redevelopment PE,CFM,CPSWQ
Buffalo Grove,IL
Comprehensive Plan
New Lenox,IL
Comprehensive Plan PROJECT LEADERSHIP
Streamwood,IL Senior Water Resources Engineer responsible for water resources
Drainage Investigation engineering project analysis and design.Duties include performing
Din
- Industrial Park the following hydrologic and hydraulic engineering tasks:land use
Franklin Park,IL characterization,floodplain/floodway delineation,detention and
Lower Des Plaines River compensatory storage determination,steady state and unsteady
Watershed Modeling state hydraulic analyses,and design of conveyance systems.Has
Des Plaines,IL prepared,submitted,and obtained IDNR floodway construction
permits,dam safety permits,and FEMA LOMR,LOMR-Fs,and LOMA.
Green Alleys Harwood Heights,IL Storm Sewerage Permits have been obtained from MWRDGC
and Stormwater Permits from DuPage County Department of
Watershed Based Plan Economic and Development Planning.Has performed reviews for
Lower Des Plaines River
Little Calumet River I the communities of Addison,Carol Stream,Huntley,Inverness,
Cal-Sag Channel I Poplar Creek Naperville,Orland Park,Prospect Heights,Rolling Meadows,
Shorewood,and Wheeling.
EDUCATION ®ISTRATION
—University of Illinois at Urbana-Champaign/Champaign,IL/
°w- Bachelor of Science,Agricultural Engineering
,r —Professional Engineer,State of IL
—Certified Floodplain Manager,IAFSM
—Certified Professional in Stormwater Quality,
Envirocert International
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
—American Society of Civil Engineers
—Illinois Association for Floodplain and Stormwater Management
—Vice Chair,Environment and Water Resources Institute(EWRI)
VILLAGE OF BUFFALO GROVE II 42
CIVIL ENGINEER
RELEVANT EXPERIENCE LEE FELL
City Engineer PE
JIB
Highwood,IL
Village Engineer
Deer Park,IL
Village Engineer PROJECT LEADERSHIP
Hawthorn Woods,IL As Assistant Department Head in the Civil Engineering Design
Depke Center Department,Lee is responsible for the development of various
Lake County,IL design projects,including stormwater management systems,
review of plans for compliance with local and state regulations,
Lawrence Avenue Streetscape and roadway construction.He is experienced in roadway and
Harwood Heights,IL
utility design including Phase I and Phase II design and serves as
North Industrial SSA Program main point-of-contact with clients/municipalities,contractors,
Bensenville,IL architects,consultants and subcontractors while overseeing a team
Braymore Force Main of civil engineers for projects ranging from$100 thousand to$25
Barrington,IL million.Responsibilities also include monitoring internal design
Lake Cook Road Water Main and construction budgets and project deadlines as well as acts as
Barrington,IL main resource for all project questions from inception to completion,
attending Village Board Meetings,Public Hearings and Town Hall
Meetings.Lee provides guidance to municipalities regarding State
and Federal funding opportunities and strategic direction for yearly
p � budgets and capital programs.
EDUCATION ®ISTRATION
—Purdue University/West Lafayette,IN/Bachelor of Science,
„.
Civil Engineering
—Professional Engineer,State of IL
r
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
—American Public Works Association,Chicago Metro Chapter,
Lake County Award Committee
—American Society of Civil Engineers IS-UP&DG
—International Erosion Control
—Member,Association Great Lakes Chapter
VILLAGE OF BUFFALO GROVE 43
l
}, 1
TRANSPORTATION PLANNING $
RELEVANT EXPERIENCE PRINCIPAL
ERIC RUSSELL gd
Corridor Study PE, PTOE,PTP,LEED AP ND S{
Buffalo Grove,IL 6
Traffic Circulation/Safety Study
Buffalo Grove,IL
Traffic Impact Study PROJECT LEADERSHIP
Chicago,IL Mr.Russell is a traffic and transportation engineer/planner with more
Trailblazing Sign/Routing Plan than 25 years of experience.Prior to joining KWA,Inc.,Mr.Russell
Highland Pork,IL was a Principal Associate with Parsons Corporation(Barton-Aschman
Associates,Inc.).He has served as project manager on a variety
Pedestrian Safety Plan of public and private sector projects including multimodal
Oak Pork,IL
transportation plans and corridor studies,traffic impact studies,
Corridor Study parking demand studies,transportation management plans,roadway
Rolling Meadows,IL geometric concept plans,parking facility layouts,trailblazing sign and
Traffic Circulation/Safety Study pavement marking plans,traffic signal warrant studies,pedestrian
Arlington Heights,IL safety studies,and bicycle facility planning.He regularly appears as
Trailblazing Sign/Routing Plan an expert witness at public hearings and community meetings and
Sugar Grove,IL also serves as a Commisioner on the Village of Lang Grove Economic
Development Commission.
EDUCATION®ISTRATION
—George Washington University/Washington,DC/Master of
Business Administration(Real Estate Development)
—University of Cincinnati/Cincinnati,OH/Bachelor of Science,
Civil Engineering
—Professional Trac Operations Engineer(PTOE)
—Professional Transportation Planner(PTP)
—Trac Signal Operations Specialist(TSOS)
Development
LEED Accredited Professional Neighborhood
P
COMMUNITY LEADERSHIP&PROFESSIONAL AFFILIATIONS
—Institute of Transportation Engineers
—American Planning Association
VILLAGE OF BUFFALO GROVE 44
TRANSPORTATION PLANNING
RELEVANT EXPERIENCE ��i" ` CONSULTANT
BRENDAN MAY d
Prologis Park Traffic
Impact Study
Lockport,IL �x
Noperrille Crossing
Parking Study PROJECT LEADERSHIP
Naperville,IL Mr.May is a traffic and transportation engineerwith four years of
Packey Webb Ford Traffic Signal experience.Prior to joining KLOA,Inc.Mr.May was a student at
Warrant Study Bradley University with coursework focused on transportation
Downers Grove,IL engineering,performed transportation research under a Bradley
Neighborhood Study Area 4&5 University professor and had an internship with the engineering firm
Downers Grove,IL Christopher B.Burke Engineering Limited.During his time at KLOA,
Town Square Shopping Center Inc.he has worked on a variety of public and private sector projects
Data Collection including multimodal transportation planning;traffic impact,parking
Wheaton,IL demand,and shared parking studies;and traffic simulation and
Clarendon Hills Middle School operations analysis.
Campus Circulation Study
Clarendon Hills,IL
EDUCATION ®ISTRATION
—Bradley University/Peoria,IL/Bachelor of Science,
Civil Engineering
N m a';yrVa+ur wrn; errrvtimirrr '�¢
—Engineer-in-Training Certification
41
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VILLAGE OF BUFFALO GROVE 45
Section 5 Experience & References
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VILLAGE OF BUFFALO GROVE ��
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t1h Ho�llarid"fown enteur Ill asteur II°IV
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Sot.jflh II 9611aind, III
Through this Master Plan, South Holland residents,
$ w business owners,and community leaders envisioned a
newTown Center for this village of 22,000 southwest of
Chicago.
As the authentic heart of the community, the Town
Center aims to centralize development and increase
density in the Village core, create a vibrant cultural
;III' destination, support existing retail and commercial
GrS a activity, and attract new residents, visitors, and
investment.
The Master Plan is designed to be flexible and can be
implemented in phases, and prioritizes development that
provides the greatest value and return for the Village and
d -� oM Its residents.
o r
GIIIagla�f� Plain Brookfield Il....
i Wyr, UAUN
A Since the Village of Brookfield's previous comprehensive
planning process in 2004 the community has undergone
P 9 P - ty 9
significant change and faces a variety of new challenges,
including recovery from the economic downturn,
O •�' N � �% maintenance and strengthening of the Village's character
"a,��� 9 9
and identity, and implementation of planning policies.
Brookfield and CMAP engaged RATIO to develop a new
npf � a " �r �e Comprehensive Plan reflective of these challenges and
the community's future opportunities,focused on the
following areas:
a � • Economic Development
• Housing
re) • Transportation
• Natural Environment
• Implementation
• Subarea Design Guidlines
The Plan will serve as the Village's official policy guide
and will assist in making informed decisions related
to land use and development that best serve the
community over the next 15 to 20 years.
I15orahie View Metra Station Area IFlian
IF.3ullaloCwove„ IIL...
The Prairie View Metra Station Area is an asset to the
Village of Buffalo Grove.A cohesive vision for this
area can unlock its potential by providing a framework
for the future.The Station Area is primarily made up
of residential, retail, and institutional uses.There are
underutilized parcels and unincorporated land that have
both economic development and quality of life potential.
^- A diversity of tenancies ranging from scrap metal to
sr banquet, from healthcare to residential, from school and
church facilities to an active retail center.
The immediate station area is surrounded by residential
development made up of primarily single-family homes
with adjacent local small businesses.A historic mixed-
use hamlet adds character and context to the study area.
Connectivity between the Prairie View Metra Station and
businesses along Half Day Road, the adjacent residential
properties and commercial businesses that make up
the Station Area could be improved to attract more
investment.
VILLAGE OF BUFFALO GROVE 1 47
NeHI Street Corridor
PC'.'harnll:.pig n, IL.
„ As the primary entryway into the City of Champaign,
the Neil Street corridor hosts welcomes thousands
of visitors and residents each day.With a diverse and
vibrant mix of uses, the corridor is a significant economic
driver for the community.
Q To capitalize on Neil Street's potential and plan for
future growth, the City embarked on a robust public
f �ti engagement process to create a Corridor Improvement
Plan that resulted in a beautiful and inviting user
experience.
; �,�rihflrrm,l'1i� 1 In addition to analyzing potential infrastructure
improvements,the plan addresses six themes related to
the area's design, character, and functionality: Corridor
Identity, Beautification, Multi-Modal Function and Safety,
Wayfinding and Accessibility, Entry Node/Gateway
Design, and Sustainability.
Comprehensive Ill,,,.and Use Plan U pdates
Waulke airi, IIII...
The City of Waukegan has changed significantly since
the adoption of its previous Comprehensive Plan in 1987With present-day challenges such as maintaining the
dpXn f��Lj/ the tx base
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% r and increasing optionsrfor houspgnding and agingan place,
the City embarked on a new comprehensive planning
process to create a framework to guide local decision
making.
The new Comprehensive Plan for the City of
Waukegan will outline how to best leverage present
and future opportunities to preserve its authentic
character and meet quality-of-life goals.The Plan
includes recommendations that encourage appropriate
development that will enhance the City's ability to
,
attract businesses and transform the community into a
destination for area residents and visitors.
RATIO's planning approach is grounded in innovative
thinking about how to achieve the community's vision
and goals for its future through planning strategies and
policies grounded in market realities.
Avenue
v I l l nueof the Cities Corridor III"Ian
//r/
The Existing Conditions Report for the Avenue of the
Cities Corridor Plan is one of the first milestones in
the planning process.The consultant team conducted
a series of outreach events and gathered data to
understand the issues and opportunities of the Corridor.
QThe report reflects the perspectives and opinions of
Moline residents, Corridor stakeholders, and the City
h on the issues and opportunities the Corridor faces.This
input informs future policy recommendations for land
use, transportation, economic, and urban design.
VILLAGE OF BUFFALO GROVE 48
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P �
Chicago Street Coui-fidor P@ain
Joliet, IN
Ginkgo led the redesign of Chicago Street, Downtown
Joliet's historic central spine and the original path of
Route 66 as it made its way through the heart of the city.
Along with the new street design, a key plan element
was the design of a new public square as the central
�" gathering place for Downtown and major anchors like
the Joliet Public Library,Will County Court House, the
University of St. Francis, the Rialto Square Theatre and
Harrah's Casino.The plan ties the street and square to
the new public transportation center at Joliet's Union
Station.
Crafted with great community support, the plan provides
sets of detailed drawings that can move seamlessly into
the next Design Development and Construction
Phases.With this ambitious plan, Chicago Street Corridor
is poised to once again become one of the regions most
vibrant urban spaces, well loved by the community and a
memorable destination for tourists.
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GINKGO led the development of a detailed master plan,
zoning codes and design guidelines for over 300 acres of
the former Motorola Solutions Campus in Schaumburg,
�; a catalytic redevelopment opportunity for the Chicago
1�' region.A 13 acre urban park defines the heart of this
walkable and mixed-use district, envisioned to be a new
" "Global Place for Business" for the Chicago area.The
new codes and guidelines were developed to set a new
paradigm for design-focused regulations that are easy to
administer and have the flexibility to respond to
changing market trends.
'otnnolpurehenslive I!::4lain
Roselle, 1111
by GINKGO led the development of a new Comprehensive
Plan for the Village of Roselle and the Chicago
Metropolitan Planning Agency(CMAP)that provided
a bold and detailed plan for strengthening this mature
and significantly builtup Chicago suburb. Master plans
Exk ai/ rs
were developed with strong community
participation for the Town Center, Metra Station Area
and other key sub-areas that could balance community
vision, best practice design and economic viability.
Solutions to stormwater management and flooding
challenges were incorporated into overall development
strategies to create open space amenities that could add
economic value.Adopted with great community support,
the Village is already implementing key plan elements.
VILLAGE OF BUFFALO GROVE U 49
10,
wO m r h ns lve IRI n
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.. New II....eriox, IIL.
` GINKGO led the development of a new Comprehensive
Plan for the Village of New Lenox which provides
a detailed plan for managing future growth. Major
�•� elements were Master Plans for the Route 30 and
Laraway Metra Station Areas and the Silver Cross area at
q
the Route 6/1 355 interchange .The plan offers a market
viable approach for creating a real Downtown around the
Route 30 station and provides a framework for a new
mixed-use district around the hospital.A major feature of
the plan is the 12 acre downtown park along Hickory
sU
Creek on both sides of Cedar Road.The Plan is based
�Af heavily on a detailed housing assessment and market
fib
based land use recommendations.
Comprehensive IPlan
Oswego, IIL...
GINKGO led this innovative plan for this growing
riverfront community that offers bold solutions for
o, r containing sprawl and preserving farmland and natural
areas. Key elements included defining boundary
agreements with adjacent communities, diversifying and
strengthening the economic base, detailed subarea
plans for Downtown, the Riverfront and other
commercial corridors and a connected bike trail system
to serve residents and connect to regional trails.The
community started immediate implementation of this
I 'I
U highly graphic and concise plan.A Downtown TIF is in
place and redevelopment of key riverfront parcels is
a �
underway.
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Adopted with great community support, the new
Comprehensive Plan for this beautiful historic riverfront
City has captured community vision, and offered bold
p r f solutions for real economic and tourism development.
As part of the effort, GINKGO led the development of
the master plan for a new mixed-use waterfront at the
confluence of the Fox River and the Illinois River.This
resilient city has historically experienced terrible flood
damages,with disaster impacts increasing with every
flood event.The waterfront plan provided a bold
and buildable roadmap to transform stormwater and
flooding challenges to new economic and redevelopment
opportunities.The next phase of a detailed site and
grading plan was completed by the team in 2016. Plans
for mixed-use development and new community facilities
on the parcels framing the park are
currently underway.
VILLAGE OF BUFFALO GROVE 50
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Econoinlllcs
At RATIO, we practice not only the design but also the economics of placemaking.
In today's world, where people and businesses are more mobile than ever, it is important to understand that
truly great places are the result of many proactive decisions by the communities to which they belong.
The reality is that places don't just become great—great places are made.
This feat is accomplished through interventions in the public (and sometimes private) realm.
Once local capacity and desire for change is established, the quality of a place—its design,
its governance, its programming—can drive a business response many times its initial public
investment, as it draws together people and the private investment that follows.
So how can the public realm be used to encourage private development? How should it respond to changes in
consumer preferences, demographics, and demand? How can the private sector help?We specialize in helping
communities create the conditions necessary to bridge these gaps in the market and spur revitalization.
By facilitating understanding between the public and private sectors and developing a
framework for investment to occur, we help communities move beyond visioning and planning
to implementation—an approach to placemaking that delivers economic benefits.
VILLAGE OF BUFFALO GROVE 52
References
Mck Greffer
Community&Economic Development Director,Village of Brookfield
708.485.1113
ngreifer@brookfieldil.gov
Scope: Comprehensive Plan, Urban Planning, Economic Development, Housing,
Transportation, Natural Environment, Implementation, Subarea Design Guidlines
Fee:$104,000
II 'r.:mell Kischeur-Ill,,,.epper
Director of Planning & Economic Development, City of Waukegan
W 874.599.2514
Noelle.Kischer-Lepper®waukeganlL.gov
Scope: Comprehensive Plan, Urban Planning, Economic Development,
Implementation
Fee: $225,000
r,
Don III,,,luuu hes
Downtown Development Coordinator, City of Aurora
630.256.3102
U r I DonaldHughes@aurora-il.org
Scope: Comprehensive Plan, Urban Planning, Economic Development,
Public Engagement, Implementation,Transportation
Fee: $25,000
JiLmlu'e Summers I"]tzgeirald
Director of Community Development,Village of Schaumburg
847.923.3867
jfitzgerald@ci.schaumburg.i1.us
Scope: Development of detailed Master Plan, Zoning Codes, Design
Guidelines and Developer Solicitation, various phases 2015-ongoing
Fee: $176,000.00
endallll Jackso in
Director of Planning, City of Joliet
815.724.4050
u� kjackson@jolietcity.org
Scope: Development of detailed corridor plan, streetscape
design and major public plaza design
Fee: $126,000.00
VILLAGE OF BUFFALO GROVE 53
VoBG-2019-02
Finance Department
Fifty Raupp Blvd.
Buffalo Grove,1 60089-2198
Phone 847-459-2525
Fax 847-459-7906
Comprehensive Plan Addendum #1
TO: Prospective Respondents and Other Interested Parties
FROM: The Village of Buffalo Grove Finance Department
ISSUE DATE: April 26,2019
SUBJECT: ADDENDUM #1
Note: This Addendum is hereby declared a part of the original RFP
documents and in case of conflict, the provisions in the following
Addendum shall govern.
The following changes and clarifications shall be made to the RFP Documents for a
Comprehensive Plan.
1. Submittals page limitation has been revised to 60 pages of written material. This revision is
specifically to allow consultant teams to provide high quality work excerpts and sample imagery(See
question 16).
Q2. The due date for the proposal(found on its cover page) is listed at May 21,2019.
Pages 7-9 however,indicate that these separate pricing sheets are due by May 14th. Can you
please confirm these two different submission deadlines?
A2. All elements of the proposal,including the pricing sheets,are due on May 21,2019.The
RFP has been updated to reflect this correction.
Q3. Has the Village,at this time,identified a budget(or range) that it would deem
acceptable to complete the Buffalo Grove 2040 assignment?
A3. As this project spans multiple fiscal years,we have not finalized a budget for this project.
Q4. Has the Steering Committee been selected for the Comprehensive Plan project?
A4. The Steering Committee for the project has not been selected yet.
Q5. Does the Village anticipate meetings with adjacent communities to be a part of the
study?
A5. The Village does anticipate meetings with adjacent communities to be part of the project.
However,it may not be necessary for the consultant team to be in attendance for these types of
meetings.
1
VoBG-2019-02
Q6. Please confirm the number of public workshops that are desired.Two are identified
in the RFP narrative.
A6. The Village desires a minimum of two public workshops/public meetings however more
meetings or workshops may be required as the plan progresses.The Village will look to the
consultant to provide their expertise as to the recommended number of workshops/public meetings
along with other outreach activities and events that would supplement these workshops.
Q7. Will the Village support the consultant team with communications and PR as a
supplement to community outreach by other methods?
AT The Village expects that the consultant team to achieve the communication objectives
outlined in the RFP (Objective 3.). It is up to the consultant team to decide if a communication and
PR sub-consultant is necessary to achieve those objectives.As outlined in the"Work Expectation
and Collaboration Section,"outreach and communication will be a highly collaborative process
between the Village and the consultant team.
Q8. The RFP states that the community engagement software proposed by the vendor
shall be approved by the Village.Will this approval occur prior to submission of RFP
responses or as a part of the evaluation of the responses?
A8. The Village anticipates that it will approve the community software proposed by the vendor
as part of the evaluation of the responses.
Q9. Will the Village be hosting the"Interactive Website" as part of the existing Village
website,or is it envisioned as a stand-alone site for this project?
A9. The Village anticipates an interactive website to be stand-alone website for the project and
not housed on the Village's current website.As outlined in the"Work Expectation and Collaboration
Section" the Village will require direct access to the project webpages,communication,and
community engagement materials.
Q10. Please describe the level of detail necessary for the analysis and plans for the Dundee
Road and Milwaukee Avenue Corridors.
A10. The Dundee and Milwaukee Corridors analysis and plans should be more detailed than the
rest of the Comprehensive Plan.The in-depth study,analysis, and plans for this area should include
transportation,land use and development,high-level environmental concerns,as well as annexation
issues.It should be anticipated that some of the project's imagery and illustrations will be utilized for
these corridors.
Q11. Is it anticipated that the development of the Dundee and Milwaukee Corridor plans
will occur within the same process of village,public and stakeholder meetings for the
Comprehensive Plan,or is it expected that a separate process would be set up for these two
areas?
A11. The Village anticipates that the plan development process for Dundee and Milwaukee
Corridors would be undertaken concurrently with the rest of the Comprehensive Plan.In other
words,all of the outreach,studies,analysis,plans, and other deliverables for these two Corridors are
folded into the outreach,studies,plans,and deliverables for the Comprehensive Plan.However, the
consultant should consider separate outreach activities might be necessary for the Corridors.
2
VoBG-2019-02
Q12. The Dundee Road and Milwaukee Ave Corridors are primarily auto-oriented arterials
today.Is the Village open to more pedestrian and multi-modal oriented design that can
better respond to changing economic trends?
Al2. Buffalo Grove is open and encourages multi-modal accessibility as noted in the Economic
Development Strategic Plan.However, the Village is also realistic to the jurisdictional,cost,
conventional suburban travel patterns,and public transit considerations and limitations. Buffalo
Grove would like a plan that prioritizes,balances, and understands these opportunities and
constraints for these corridors and the rest of the community.
Q13. How is the Lake Cook Corridor Plan being implemented,especially redevelopment
plans for commercial sites that are privately owned?
A13. The implementation section of the Lake Cook Corridor Market Study and Plan outlines
various recommendations and action steps for the Village to undertake to help implement this vision.
These were crafted with the understanding that some of the property in the Lake Cook Corridor is
privately owned.The Village is currently undertaking some of these implementation
recommendations and action steps.
Q14. Please confirm on page 14 of the RFP that there is no missing Objective 5.
A14. All of the objectives are listed.
Q15. In Proposal Response Requirements on page 21,"Section V-Experience and
References" states to provide five references,but on page 5 of the RFP the instruction#7
states to provide at least. Can you confirm the correct quantity of references?
A15. The Village seeks five references in total,three of which should be governmental references.
When possible,please utilize references that are associated with the work samples. Most of the
references should also be associated with work that was performed by the proposed project lead.
Q16. Please clarify the project experience vs work samples section of the RFP—Do you
expect full reports with a brief introduction page in the RFP,or are you looking for multiple
page project sheets? If the latter,are they counted against the total allowed page count?
A16. Under Section V.Experience and references,the RFP discusses two items"Related
experience"and then"Work samples."Both of these should be addressed in the submittal.
The"Related Experience"should provide a list of work as it relates to the four categories listed (Plan
Design and Development;Community Outreach/Engagement;Market Analysis;and Comprehensive
Planning,Corridor Planning and Design Guidelines).This is meant to show the breadth of work and
experience the project team has had on these sorts of project. The list should include the name of
the project,the client,and if necessary,how it relates to the categories. Projects over 10 years old
should not be listed.This information will be counted towards the 60-page limit.
The"Work Sample"is meant to show depth and quality of work.As noted in the RFP,the Village
requests three to six work samples that individually and/or collectively illustrate the consultant team's
expertise in the noted elements (imagery and visuals;comprehensive and corridor plans;writing and
analysis;market analysis;and Design Guidelines).The samples should represent a comparable level
of detail,effort,quality that can be expected for the Buffalo Grove Comprehensive Plan.
The work samples take two forms—the excerpt and the full document/project.The excerpt is a
narrative excerpt or sample imagery/infographic taken from a larger document(plan/study). The
excerpt should be included in the submittal and will count toward the 60 1age limit.Please note the
Village revised the page limit to 60 pages to specifically to allow consultant teams to provide high
quality work excerpts and sample imagery.The full document/project should be electronically
provided to the Village as part of the submittal.A flash drive or CD are acceptable formats to
transmit this type of material.The full document/project will not count towards the page limit.
3
VoBG-2019-02
Q17. Do the forms requested in Section VI and Vll count against the page limit? Does the
table of contents and tabs count against the page limit?
A17. The page limit is not meant an overt technicality but instead intended to help the Village
review proposals in the most efficient matter possible.Buffalo Grove requests that you keep the
spirit of this intent in mind when developing your proposal. Our focus will be looking at your ability
to succinctly communicate your understanding,approach,expertise,and experience.
Q18. Will the Village of Buffalo Grove be seeking design guideline zoning code language
as part of the optional deliverable?
A18.The Village is considering creating design guidelines as a separate deliverable from the
Comprehensive Plan.As the Village may or may not pursue these specific service,these services and
their associated cost should be offered as a separate and optional element of any response.All
submittals should clearly identify those proposed services associated with the design guidelines as
optional services. A separate price proposal for the development of design guidelines services is
required (pages 7-9).
Q19.In Proposal Response Requirements on page 20, "Section III -Company Profile" states
to include the "Profile and Proposals Form located on pages 17-18). There is no such form in
the RFP as shared,can you please confirm the form location?
A19.Submission of the Profile and Qualifications form on pages 22-23 will fulfill this requirement.
Q20. In Proposal Response Requirements on page 21, "Section VII—Disclosures"states
to note any exceptions to the Agreement language in Appendix A. Is there a preferred format
for providing these exceptions?
A20. There is no preferred format.
PROSPECTIVE RESPONDENTS ARE TO ACKNOWLEDGE RECEIPT OF
ADDENDUM#1. PLEASE INCLUDE AND NOTE THIS ADDENDUM IN YOUR
RESPONSE.
RESPONDENT: RATIO Architects, Inc.
SIGNED: DATE: 05/20/2019
TITLE : Grace Rappe, Principal I Chicago Studio Leader
4
OF-_ '
RATIO®
Architecture
Preservation
Interior Design
Landscape Architecture
Urban Design+Planning
Graphic Design
Indianapolis,Indiana
Champaign,Illinois
Raleigh,North Carolina
Chicago,Illinois
RATIOdesign.com
Affiliates:
RATIO States,LLC
RATIO States-NC,PLLC
smdp,LLC
MEMORANDUM
RATIO
To: Brett Robinson,Village of Buffalo Grove
Date: July 1,2019
Subject: Village of Buffalo Grove Comprehensive Plan
Municipal Information
For the purposes of this project,Municipal will include a custom Terms of Service associated with the Buffalo Grove Comprehensive Plan platform.These
terms will inform project participants that the email address they provide will only be used for Village related communications(eg:announcements,
reminders,updates,etc.)and the personal information they provide(eg: limited demographics,location,business ownership,etc.)will only be used to
validate outcomes and recommendations for the planning process. Personal privacy is an important part of the Municipal experience.Establishing and
encouraging trust fosters increased public input.However,accountability and ownership for participant input(eg:support,comments,volunteerism,etc.)
is also important.Municipal will work with the Village to ensure that the goals of the plan are met and Buffalo Grove residents have an opportunity to
participate in the process and engage with the Village to the greatest extent possible.In addition to data collection that informs key decisions and
recommendations during the planning process,Municipal will routinely monitor and manage the site for appropriate content to ensure conversations
remain productive.At the completion of the comprehensive planning process,our team will share the email addresses of participants collected during the
course of the planning process with the Village.
Minimum staffing for Steering Committees and presentations
Phase 1:Project Award and Kick-off
Meeting Team member Staff
Kickoff Meeting RATIO 2
Consultants 4
Steering Committee RATIO 1
Consultants 1 *additional consultants can be added as necessary
Phase 2:Existing Conditions
Meeting Team member Staff
Key Person Interviews RATIO 2
Consultants 1 *consultants to provide questions for delivery by RATIO
Public Meeting#1 RATIO 3
Consultants 3
Presentation RATIO 1
Consultants 1 *additional consultants can be added as necessary
Phase 3:Visioning and Recommendations
Meeting Team member Staff
Public Meeting#2 RATIO 3
Consultants 4
Steering Committee RATIO 1 *additional consultants can be added as necessary
Phase 4:Draft Plan
Meeting Team member Staff
Civic Engagement RATIO 1
Consultants 2 *activity and location TBD.
Steering Committee RATIO 1 *additional consultants can be added as necessary
Phase 5:Final Plan
30 West Monroe Street,Suite 500 Chicago,Illinois 60603 312.465.2359
RATIOdesign.com Indianapolis,IN Champaign,IL Raleigh,NC Chicago,IL
smdpstudio.mm Affiliates: RATIO Stoles,LLC I RATIO Stales—NC,PLLC I RATIO Architect of ON.,LLC I smdp,LLC
Village of Buffalo Grove Comprehensive Plan
Page 2
July 2,2019
Meeting Team member staff
Commission/Hearing RATIO 1 *additional consultants can be added as necessary
Village Board RATIO 1
Consultants 1 *additional consultants can be added as necessary
Exhibit B.
VoBG-2019-02
SCHEDULE OF PRICES
Comprehensive Plan
TO: THE VILLAGE OF BUFFALO GROVE,ILLINOIS
FULL NAME OF CONSULTANT: RATIO Architects, Inc.
MAIN BUSINESS ADDRESS: 101 S. Pennsylvania St.
Indianapolis, IN 46204
PLACE OF BUSINESS: Chicago, IL
The undersigned,declares that it has carefully examined the proposed work,the Contract Documents,
and all other documents referred to or mentioned in the Contract Documents and it proposes and agrees,
if this Proposal is accepted,that it will contract with the Village,in the form of the Contract attached,to
complete the Work titled"Comprehensive Plan",and that it will take in full payment therefore the sums
set forth in the following Schedule of Prices.
_w SCHEDULE OF PRICES
Phase I—Project Schedule Development-Kick off meetings
A Cost$ 28,018
Phase 11-Existing Conditions Market Assessment
B Cost$ 66,910
Phase III—Future Land Use and Development Planning
C Cost$ 45,728
Phase IV—Draft Recommendations
D Cost$ 65,700
Phase V—Final Plan
E Cost$ 17,300
Total Cost,Add Items A+B+C+D+E$ 223,656
Written amount of Total Cost Two Hundred Twenty Three Thousand Six Hundred and Fifty Six Dollars
7
This page is to be submitted on or before Tuesday May 212019 at 10:00 am separate and apart from the proposal
packet in a sealed envelope,failure to do so may result in the disqualification of the contractor's proposal.
VoBG-2019-02
SCHEDULE OF PRICES
COST BREAKDOWN
Percentage
Scope of Work Cost
A.Phase I.
Consultant 66% $18,658
Public Engagement 34% $9,360
Subtotal 100% $28,018
A.Phase II.
Consultant 44% $26,724 *Includes Public
Public Outreach 29% $19,726 Meeting 1
Market Analysis 31% 20,460 *Includes detailed
analysis of two
Subtotal 100% $66,910 corridors
A. Phase III.
Consultant 78 35,912
Public Outreach 22% $12,312 *Includes Public
-
Meeting 2
Subtotal 100% $45,728
A.Phase IV.
Consultant 78% $56 780
Public Outreach 22% $12,312 *Includes
Corridor Pop-up
Workshop and
Subtotal 100% $65,700 Student Forum
A.Phase V.
Consultant 97% S16 700
Public Outreach 3% L '600
Subtotal 100% $17,300
TOTAL COST 223 656
8
This page is to be submitted on or before Tuesday May 21,2019 at 10:00 am separate and apart from the
proposal packet in a sealed envelope,failure to do so may result in the disqualification of the contractors
proposal.
VoBG-2019-02
SCHEDULE OF PRICES
Design Guidelines(Optional)
cost included in base bid
Each Consultant shall be required to submit one original and two hard copies of pages 7-9 in a sealed
envelope or box.Consultants wishing to submit a price proposal for the optional design guideline services
shall include their price proposals in the envelopes or packages referenced above. All envelopes and
packages containing prices shall be marked or endorsed:
VoBG-2019-02 Schedule of Prices for Village of Buffalo Grove,Illinois
Comprehensive Plan
05/20/2019
Date Signa e
GRappe@RATIOdesign.com Grace Rappe,AIA,LEED AP
E-mail Printed Name
312.763.7033 Principal I Chicago Studio Leader
Phone Number Title
1.Design Guidelines.Ratio will prepare design guidelines for the Lake Cook Road Corridor as a part of our base bid.We were able to find
economies in the reduction of the number of staff members participating in Steering Committee meetings and presentations to be able to
include this scope task as a part of the planning process.
9
This page is to be submitted on or before Tuesday May 21,2019 at 10:00 am separate and apart from the
proposal packet in a sealed envelope,failure to do so may result in the disqualification of the contractor's
proposal.
APPENDIX B
VILLAGE OF BUFFALO GROVE OVERVIEW MAP
View the Village's Online Interactive Map.
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22
APPENDIX C
VILLAGE OF BUFFALO GROVE LAND USE MAP
View the Village's Online Interactive Map.
Village of Buffalo Grove
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APPENDIX D
VILLAGE OF BUFFALO GROVE ZONING MAP
View the Village's Online Interactive Zoning Map.
Village of Buffalo Grove Zoning Ma
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APPENDIX E
DUNDEE ROAD CORRIDOR STUDY AREA MAP
The map below shows the approximate Dundee Road Corridor Study Area as well as the study area's land uses.
View the Village's Online Interactive Map.
Dundee Corridor Land Use
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25
APPENDIX F
MILWUAKEE ROAD CORRIDOR STUDY AREA MAP
The map below shows the approximate Milwaukee Road Corridor Study Area as well as the study area's land uses.
View the Village's Online Interactive Map.
Milwaukee Corridor Land Use
N
Map Leaend
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MWW-FamNy
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I' Retail.
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spice
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APPENDIX G
PREVIOUS PLANS
Prairie View Metra Station Area Plan (Mid-April,2019)
The Prairie View Metra Station Area Plan is scheduled to as completed
and approved as a component and update to the Comprehensive Plan in
mid-April,2019. The plan provides a long-term framework plan the
incorporated and unincorporated properties as well as residential,
commercial,and open space areas within the general vicinity of the
a �
Prairie Grove Metra Station.
View the highlight video and draft plan.
Lake Cook Corridor Market Study and Plan (2018)
In 2018,the Lake Cook Corridor Market Study and Plan was completed
and approved as a component and update to the Comprehensive Plan.
The Plan is a realistic, comprehensive vision for the 470-acre Corridor,
which will enhance the Village's identity,vitality,and fiscal sustainability.
r
Ali View the highlight video and plan.
Annexation Strategies Plan (2016)
ppThe Annexation Strategies Plan identifies and prioritizes,which of the
1 " g
dispersed in various�
several hundred acres of unincorporated land dis P P
y
locations within and adjacent to the Village should be considered for
annexation. It classifies the unincorporated land into 14 separate sub-
areas,describes each of the areas,and provides recommended actions.
View the plan.
Annexation Strategies Action Plan (2017)
The Annexation Strategies Action Plan(2017)serves as a follow—up
report to the Annexation Strategies Plan(2016).The Action Plan presents
a deeper dive into four key areas of focus including Prairie View Area,
" Aptakisic Road,Norther Milwaukee and Southern Milwaukee Ave.
View the plan.
List of Previous Plans continued on the next page.
PREVIOUS PLANS CONTD.
Economic Development Strategic Plan (2016)
The Village of Buffalo Grove Economic Development Strategic Plan
identifies how the Village can optimize its role to achieve long-term
economic growth and serves as a platform to leverage funding,
partnerships and programs with our private,public and non-profit
partners.
M;
View the plan.
Comprehensive Plan (2009)
COMPWAENRYE PLAN Buffalo Grove's Comprehensive Plan(2009) is the current comprehensive
UPDATE 2009
vuAQOFKWuoaov[► plan serving the Village.The Plan has reached the end of its shelf-life and
does not sufficiently reflect the current challenges,complexities,and
opportunities facing the Village. In 2016,the Lake Cook Corridor Market
Study and Plan was approved as a component and update to the 2009
Comprehensive Plan. In April 2019,the Prairie View Metra Station Area
Plan is scheduled be completed and approved as a component and
---+�--- update to the Comprehensive Plan.
View the plan.
28
APPENDIX H
SAMPLE IMAGERY
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SAMPLE IMAGERY CONTD.
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SITE PLAN
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STAGE I - Redesigning Town Center DFAIT
The Vision for Town Centerls to TRANSFORM the shopping earner Into a
WALKABLE,VIBRANT.CITY-CENTER for the commurdty The visionwtw W be
centered on a new two-way Maln Street that is pedestrian-orlamed where people can
STROLL,SHOP and OINE
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30