2019-05RESOLUTION NO.2019 - 05
A RESOLUTION APPROVING A LOCAL PUBLIC AGENCY AGREEMENT
FOR FEDERAL PARTICIPATION RELATED TO THE PHASE II DESIGN OF
THOMPSON BOULEVARD BETWEEN ARLINGTON HEIGHTS ROAD AND
WEILAND ROAD
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a high quality arterial street
transportation system which operates efficiently and which allows for safe passage
through the main corridors of the Village local street system; and,
WHEREAS, the Village Board previously approved Resolution No. 2016-11 (A
Resolution Approving an Agreement for Engineering Services for Brandywyn Lane and
Thompson Boulevard Improvements) which indicated the Village's agreement to
implement the Phase I Study of Brandywyn Lane and Thompson Boulevard; and,
WHEREAS, the Village Board indicates the Village's agreement to complete the
Phase II ' Design within the Illinois Department of Transportation's policies and
procedures in exchange for Federal Highway Administration reimbursement of 80% of
the total Phase II Design cost, or not to exceed $290,860.00, for this agreement.
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of
Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
Section 1: The Agreement entitled "Local Agency Agreement" between State of
Illinois Department of Transportation. and the Village of Buffalo Grove related to
the Thompson Boulevard (Arlington Heights Road to Weiland Road) Phase II
Design, is hereby approved ("Agreement")
Section 2: The Village President and Village Clerk are authorized and directed to
execute the Agreement. A copy of said Agreement is attached hereto and made a
part hereof.
AYES: 6 — Berman Stein Ottenheimer, Weidenfeld Johnson Smith
NAYS: 0 - None
ABSENT: 0 - None
PASSED: January 22, 2019.
APPROVED: January 22, 2019.
F-MIJIMIMSIT'll"I
Beverly Sussm , Village President
ATTEST:
janethv. Sirahian, Village Clerk
G:\ENGINEER\Asset_Management\Streets\2016_Road_Program\Thompson&Brandywine\Civiltech Contract
Local Public Agency
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Consultant
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Civiltech Engineering, Inc.
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Two Pierce Place Suite 1400
Section
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16-00107-00-RS
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Project No.
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Preliminary Engineering
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State
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Services Agreement
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Illinois
Job No.
Zip Code
D-91-144-17
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Federal Participation
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60143
Contact Name/Phone/E-mail Address
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Contact Name/Phone/E-mail Address
Kyle E. Johnson, P.E., CFM
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Mr. Jonathan R. Vana, P.E.
847.459.2523
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Supplement No.1
630.735.3382
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THIS AGREEMENT is made and entered into this
Z° day of Uitn k m2i
, Z 17 between the above
Local Public Agency (LPA) and Consultant (ENGINEER)
and covers certain profession�al engineering services in connection with the
PROJECT. Federal -aid funds allotted to the LPA by the state of Illinois under the general supervision
of the Illinois Department of
Transportation (STATE) will be used entirely or in part
to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Thompson Boulevard Route FAU 3260,4756,4756A Length 2.09 Structure No. n/a
Termini Arlington Heights Road to Weiland Road
Description Engineering services for the related improvements to resuface Thompson Boulevard and to reconstruct portions between
Arlington Heights Road to Buffalo Grove Road to remove a failing pozolanic aggregate mixture base and from Stanton Drive to Weiland
Road to correct deteriorated pavement conditions.
Agreement Provisions
I. THE ENGINEER AGREES,
1. To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LPA for the proposed improvement herein described.
2. To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LPA or STATE.
1 1
3. To complete the services herein described within 1522 calendar days from the date of the Notice to Proceed from the
LPA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser -salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER's errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER's professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER's responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LPA.
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
11. To submit all invoices to the LPA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
® Make such detailed surveys as are necessary for the planning and design of the PROJECT.
❑ Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
❑ Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
❑ Design and/or approve cofferdams and superstructure shop drawings.
❑ Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
❑ (Prepare the necessary environmental and planning documents including the Project Development Report or Environmental
Assessment, State Clearinghouse, Substate Clearinghouse and all necessary environmental clearances.
® Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
® Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
® Prepare preliminary roadway and drainage structure plans and meet with representatives of the LPA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
® Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be fumished in quadruplicate.
❑ Furnish the LPA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and
borrow pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 2 of 8 BLR 05610 (Rev. 11/09/17)
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IL THE LPA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee ® CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
❑ CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
❑ CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm's Actual Overhead Factor
R = Complexity Factor
Specific Rate ❑ (Pay per element)
Lump Sum ❑
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
❑ With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LPA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal
to 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
® Without Retainage
a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LPA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment — Upon approval of the work by the LPA but not later than 60 days after the work is completed and reports have
been made and accepted by the LPA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
1 1
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT -
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT -assisted
contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).
5. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the Local
Government Professional Services Selection Act 50 ILCS 510, the Brooks Act 40USC 11, and Procurement, Management, and
Administration of Engineering and Design related Services (23 CFR part 172). Exhibit C is required to be completed with this
agreement.
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LPA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LPA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LPA or to the STATE,
without restriction or limitation as to their use.
Page 3 of 8 BLR 05610 (Rev. 11/09/17)
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3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal -Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LPA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER's possession and.any such loss or damage shall be restored at the ENGINEER's
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LPA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if
any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the LPA.
The LPA will be responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (301LCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, "grantee" or "contractor" means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 4 of 8 BLR 05610 (Rev. 11/09/17)
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LPA deems appropriate.
11. When the ENGINEER is requested to complete work outside the scope of the original AGREEMENT, a supplemental AGREEMENT
will be required. Supplements will also be required for the addition or removal of subconsultants, direct costs, the use of previously
unspecified staff, and other material changes to the original AGREEMENT.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Civiltech Engineering, Inc. 36-3606666 $330,301.12
............
Sub -Consultants:
TIN Number
......
Agreement
Bement Amount
Jor ensen & Associates
36-3668574
$4,662.44
Midland Standard Enineerinr. & Testing
20-2435502
$14,700.00
Huff & Huff
36-3044842
'1Ti,887 79
...
Sub -Consultant Total:
___..............................
$33,274 23
Prime Consultant Total:
$30,301.12
Total for all Work:
$363,575.35
Executed by the LPA:
ATTEST:
By: _m
Jane': Sirabian, Village Clerk
(SEAL)
Executed by the ENGINEER:
ATTEST:
By: -k �ae
Title: Kyl E. Zler, Vic President
Page 5 of 8
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Village of Buffalo Grove
(Municipalityrrownship/County)
a
By:
Title: Beverly Su man, Village President
Ut bq®ham 49L,
By. .. -
Title: Jonathan R. Vana, President
SLR 05610 (Rev. 11/09/17)
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Thompson Boulevard ImprovementsArlington Heights Roadto Weilando
Village of Buffalo Grove I April 3, 2018
Direct Costs (Page 1 of 2)
Item Task In -House Sub -Consultant
No. Direct Cost Cost
1 Early Coordination and Data Collection
Sub -Consultant: Jorgensen and Associates (Topographic Survey) $4,662.44
Sub -Consultant: Midland Standard Engineering and Testing (Geotechnical Studies) $14,700.00
Sub -Consultant: Huff & Huff (Wetlands, Special Waste and CCDD Testing) $13,887.79
Mileage: 6 trips @ 50 mi./round trip @ $0.545/mi. $163.50
Item 1 Subtotal $163.50 $33,250.23
2 2020/2021/2022 Thompson Construction Contracts Preliminary (65%) Engineering
Printing: 212(11"x17")pages @ $0.16/ea. @ 12 sets
Shipping: 12 packages @ $12.00/ea.
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi.
$407.04
$144.00
$54.50
Item 2 Subtotal $605.54 $0.00
3 2020 Thompson Construction Contract Pre -Final (90%) Plans, Special Provisions and Estimates
Printing: 200 (8"xll") pages @ $0.10/ea. @ 12 sets
Printing: 94 (11"x17") pages @ $0.16/ea. @ 12 sets
Shipping: 12 packages @ $12.00/ea.
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi.
$240.00
$180.48
$144.00
$54.50
Item 3 Subtotdl $618.98 $0.00
4 2020 Thom son Construction Cony ( } ns, Special 11 Provisions and Estimates
o p ntract Final 300% Pla
Printing: 200(8"xll") pages @ $0.10/ea. @ 2 sets
Printing: 94(11"x17") pages @ $0.16/ea. @ 12 sets
Shipping: 2 packages @ $12.00/ea.
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi.
$40.00
$180.48
$24.00
$54.50
Item 4 Subtotal $298.98 $0.00
5 2021 Thompson Construction Contract Pre Final (90%) Plans, ""'Special Provisions and Estimates
Printing: 200 (8"xll") pages @ $0.10/ea. @ 2sets $40.00
Printing: 143 (11"x17") pages @ $0.16/ea. @ 12 sets $274.56
Shipping: 2 packages @ $12.00/ea. $24.00
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi. $54.50
Item 4 Subtotal $393.06 $0.00
Thompson Boulevard Improvementsin eights Road to WeilandRoad
...............................
Village of Buffalo Grove I April 3, 2018
Direct Costs (Page 2 of 2)
Item
6 2021 Th
Task
Construction Contract Final
In -House Sub -Consultant
Iirect Cost Cost
Plans Special Provisions
Printing: 200(8"x11") pages @ $0.10/ea. @ 2 sets $40.00
Printing: 143 (11"x17") pages @ $0.16/ea. @ 12sets $274.56
Shipping: 2 packages @ $12.00/ea. $24.00
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi. $54.50
Item 4 Subtotal $393.06 $0.00
7 2022 Thompson Construction Contract Pre Final (90%) Plans, Special Provisions and Estimates
Printing: 200(8"x11")pages @ $0.10/ea. @ 2sets $40.00
Printing: 119 (11"x17") pages @ $0.16/ea. @ 12 sets $228.48
Shipping: 2 packages @ $12.00/ea. $24.00
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi. $54.50
Item 4 Subtotal $346.98 $0.00
8 2022 Thompson Construction Contrail Final (100%) Plans, Special Provisions and Estimates
Printing: 200 (8"x11") pages @ $0.10/ea. @ 2 sets $40.00
Printing: 119 (11"x17") pages @ $0.16/ea. @ 12sets $228,48
Shipping: 2 packages @ $12.00/ea. $24.00
Mileage: 2 trips @ 50 mi./round trip @ $0.545/mi. $54.50
I
Item 4 Subtotal $346.98 $0.00
9 Project Administration, Coordination and Permits
Printing: 200(8"x11")pages @ $0.10/ea. @ 2 sets $40.00
Printing: 94(11"x17")pages @ $0.16/ea. @ 12sets $180.48
Shipping: 2 packages @ $12.00/ea. $24.00
Item 5 Subtotal $293.53 $0.00
10 „Constru, ,.,,s, .. , _. .�
ilion Assistance
Mileage: 3 trip @ 50 mi./round trip @ $0.545/mi. $81.75
Item 6 Subtotal $81.75 $0.00
Total In -House Direct Costs: $3,542.36 -
Total Subconsultant Costs: $33,274.23
TOTAL IN-HOUSE DIRECT & SUBCONSULTANT COSTS: $36,816.59
www.mset.com
MIDLAND STANDARD ENGINEERING & TESTING, INC.
558 Plate Drive, Unit 6 East Dundee, Illinois 60118
(847) 844-1895 f(847) 844-3875
March 29, 2018
Ms. Kristin R. Kalitowski, P.E.
Civiltech Engineering, Inc.
Two Pierce Place, Suite 1400
Itasca, Illinois
Re: Proposal for Subsurface Exploration and Analysis
Thompson Boulevard Section 16-00107-00-RS
Arlington Heights Road to Weiland Road
Buffalo Grove, Illinois
Dear Ms. Kalitowski:
We are pleased to have the opportunity to submit the following proposal for the performance of a
subsurface soil exploration and analysis for the referenced project.
Project Description and Scope of Work
The project consists of roadway improvements for the alignment include sections slated for
reconstruction, sections for resurfacing, and sections the are yet to be explored with pavement
cores and soil) borings. Therefore, the proposed scope for this work includes;
1. Arlington Heights Road to Buffalo Grove Road — Three (3) pavement cores with shallow
subgrade probes to verify findings by SMC and provide a review with respect to
alternatives to reconstruction, such as Full Depth Reclamation (FDR).
2. Buffalo Grove Road to Weiland Road —A total of seventeen (17) soil borings/Cores for IDOT
Soil Survey with Soil Borings and Cores Spaced at 300-foot intervals.
Method of Performance - Field Work
The typical subgrade soil survey exploration will be accomplished by performing soil borings
spaced at approximately 300-foot intervals, on alternating sides of the alignment.
a) Soil survey borings will be extended to depths of ten (10) feet with split spoon sampling at
30-inch intervals or more frequently if required to sample all soil strata.
b) Pavement cores will be made with an electric drill/core barrel setup along the existing
alignment to determine the existing pavement section.
c) Laboratory testing will include moisture content determinations, consistency
(penetrometer value), determination on cohesive soil samples and classification tests as
required to identify major subgrade soil types.
Midland Standard Engineering & Testing, Inc. 3/29/18
The soil survey borings will be performed in compliance with the current State of Illinois,
Geotechnical Manual' December 2015. In our proposal, we have assumed that the final locations
and elevations will be determined by the design engineer or will be referenced to centerline
stationing provided by the design engineer.
Method of Performance - Analysis and Report
The boring information will be used to develop soils profile drawings and boring logs as required
which will be prepared showing the soil types and test data in accordance with applicable
specifications. Pavement core information will be presented on core logs. We understand that
reproducible copies of the plan and profile showing existing and proposed grade will be provided
by Civiltech for our plotting of the soil profile.
The results of this field exploration and laboratory testing would be used in an analysis and
formulation of our recommendations. Major subject areas for our analysis, recommendations and
report would include:
1. Identification of subgrade soil treatment areas.
2. General earthwork recommendations.
3. Description of the existing pavement section encountered in the cores.
4. Subgrade soil strength criteria for input to the pavement design being
done by the Design Engineer.
A written report summarizing and presenting the data and recommendations will be prepared by a
Professional Engineer, licensed in the State of Illinois.
Timing
We will begin on work after notice to proceed and utility clearance. We plan on mobilizing and
doing all the borings concurrently. Final reports and profiles will be coordinated with Civiltech as
the base plan and profile drawings and other designs are completed.
Fees
We propose to provide this work at the unit rates quoted on the attached Schedule of Services and
Fees, Attachment 1. These estimated quantities and unit rates are based on information as
outlined in this proposal and experience on past projects. On the basis of the above information,
we estimate that these services can be provided for a fee of $ 14,700.00.
Closure
Our. staff is acquainted with the local subsurface conditions and has participated in the planning,
development and execution of numerous highway soil explorations in this area. We appreciate the
opportunity to provide our services and look forward to working with you on this project. If you
have any questions concerning our proposed scope of work or fees, please contact us.
Respectfully submitted,
MIDLAbll)STANDARD ENGINEERING &TESTING, INC.
William 1. Wyzgala, P.E.
Principal Engineer
Enclosure: Attachment 1
ATTACHMENT 1
SCHEDULE OF SERVICES AND FEES
Thompson Boulevard Section 16-00107-00-RS
Arlington Heights Road to Weiland Road
Buffalo Grove, Illinois
Item
Estimated Quantity
Unit Cost
Field Services
Mobilization of Drill Rig, equipment,
and personnel, lump sum
1
$400.00
Roadway profile borings
with Split Spoon Sampling, LE
170
$21.00
Pavement Core with Shallow Subgrade Soil Probe, ea.
20
$175.00
Traffic Control, signs, barricades,
Flagmen, etc./day
1
$660.00
Field Services Total:
Laboratory 5eryice s
Moisture Content Determinations, ea 88 $6.00
Soil Classification, Grain Size by
Hydrometer and Atterberg Limits, each
Engineering Services for Roadwav Geotechnical Re Dort Includin
4 $179.00
Laboratory Services Total:
Layout Coordination %v/Design Engineer
Utility Clearance and Permits
Engineering Supervision of Soil Borings
Preparation of Soil Profile Drawings
Summary of Exisiting Pavement Materials
Analysis and Recommendations for Subgrade
Preparation, Report, Consultation
Principal Engineer, per hr.
3
Project Engineer, per hr.
12
Staff Engineer, per hr.
16
Field Engineer, per hr.
16
Word Processing, per hour
2
$150.00
$135.00
$100.00
$95.00
$68.00
Estimated Cost:
PROJECT TOTAL:
MSET, INC.
3/29/18
Extension
$400.00
$3,570.00
$3,500.00
$660.00
$8,13 .00
$528.00
$716.00
$1,244.00
1
$450.00
$1,620.00
$1,600.00
$1,520.00
$136.00
$5,326.00
$14,700.00 f
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Route: Thompson Boulevard
Section:
County: Lake
Job No.:
Breakdown of
In House Direct Costs
Item
1. Field - Topographic Survey
a. Trips to project site - 2 ea.
+ 50 miles/trip x 2 trips = + 100 miles
+ 100 miles @ $0.54/mile =
5. Coordination Meetings
a. Meetings at Civiltech office - 1 ea.
+ 70 miles/trip x 1 trip = + 70 miles
+ 70 miles @ $0.54/mile =
EACiviltecMBuffalo GroveMompson Blvd\Supplemental Topo\IHC
$ 54.00
$ 37.80
Total All Items $ 91.80
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HUFF & HUFF, INC.
SUMMARY OF INHOUSE DIRECT COSTS
Project: Civiltech Thompson Ph II
Task 01- Site Recon and Mark Borings
Trips - Company 70 miles x
Tolls
DIRECT
1 x $ 0.545 = $ 38.15
6 x $ 1.50 = $ 9.00
0 x $ - = $ -
Task Total $ 47.15
Task 02 - Soil Sampling and Laboratory Analysis
Trips - Company
70 miles x
1
x
$ 0.545
= $
38.15
Tolls
6
x
$ 1.50
= $
9.00
Field Kit
1 day x
1
x
$ 30.00
= $
30.00
pH Meter
1 day x
1
x
$ 10.00
= $
10.00
PID meter
1 day x
1
x
$ 100.00
= $
100.00
0
x
$ -
= $
-
Task Total
$
187.15
Task 03 - LPC Form Preparation and Special Provisions
Reproduction 3 sets x 100 x $ 0.03 = $ 9.00
Color copies 3 sets x 20 x $ 0.11 = $ 6.60
0 x $ - = $ -
Task Total $ 15.60
Task 04 - Project Management and QAQC
0 x
$ -
= $ -
Task Total
$ -
Task 05 - PESA Update
Reproduction 3 sets x
150 x
$ 0.03
= $ 13.50
Color copies 3 sets x
20 x
$ 0.11
= $ 6.60
0 x
$ -
_ $ -
Task Total
$ 20.10
Task 06 - Wetland and WOUS Delineation & Report Update
Trips - Company 70 miles x 1 x $ 0.545 = $ 38.15
Tolls 6 x .$ 1.50 = $ 9.00
0 x $ - = $ -
Task Total $ 47.15
GRAND TOTAL $ 317.15
\\Gzachicago\finance\PROPOSALS\Proposal-FY2019\Civiltech\[81.PT00017.19 CivTch Thompson REV Direct Cost.xls]lnhc
HUFF & HUFF, INC.
SUMMARY OF OUTSIDE DIRECT COSTS
Project: Civiltech Thompson Ph II
Task 09 - Site Recon and Mark Borings
OUTSIDE
0 x $ - = $ -
Task Total $ -
Task 02 - Soil Sampling and Laboratory Analysis
pH Samples 1 ea x 14 x $ 20.00 = $ 280.00
Task Total $ 280.00
Task 03 - LPC Form Preparation and Special Provisions
Federal Express 1 x $ 20.00 = $ 20.00
0 x $ - _ $ -
Task Total $ 20.00
Task 04 - Project Management and QAQC
Task 05 - PESA Update
Records Search
Task 06 - Wetland and WOUS Delineation
Trips -Employee 0 .miles x
Tolls - Employee
Parking
Maps/Aerials
Federal Express
Records Search
0 x $ - = $ -
Task Total $ -
2 x $ 175.00 = $ 350.00
Task Total $ 350.00
& Report Update
0
x .
$
0.535
= $. -
0
x
$
1.00
= $ -
0
x
$
10.00
= $ -
0
x
$
10.00
= $ -
0
x
$
20.00
= $ -
0
x
$
250.00
= $ -
0
x
$
-
= $ -
Task Total $
GRAND TOTAL $ 650.00
\\Gzachicago\finance\PROPOSALS\Proposal-FY2019\Civiltech\[81.PTO 0017.19 CivTch Thompson REV CECS CPFF.xls]ESCA