2018-14RESOLUTION No. 2018 -14
A RESOLUTION APPROVING AN
AMENDED MUTUAL AID AGREEMENT FOR THE
NORTHERN ILLINOIS POLICE ALARM SYSTEM
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes units of
local government to contract or otherwise associate among themselves in any manner not
prohibited by law or ordinance; and
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois
Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorizes units of local government
to exercise any power or powers, privileges or authority which may be exercised by the unit of
local government individually to be exercised and enjoyed jointly with any other local
government or body in the State; and
WHEREAS, the Northern Illinois Police Alarm System ("NIPAS") is an intergovernmental
organization established via an intergovernmental service and mutual aid agreement ("NIPAS
Agreement") entered into by law enforcement agencies serving the northern Illinois and
Chicagoland region ("Participating Agencies'j; and
WHEREAS, through the NIPAS Agreement, the Participating Agencies have agreed to
provide one another with mutual aid in the event of an emergency situation within the primary
law enforcement jurisdiction of a Participating Agency that threatens or causes loss of life and
propelly and exceeds the stand-alone physical and organizational capabilities of that
Participating Agency; and
WHEREAS, on February 18, 2003, the Village of Buffalo Grove Corporate Authorities
adopted Resolution No. 2003-10 approving the NIPAS Agreement whereby the Village's
Police Department became a Participating Agency in NIPAS subject to the terms and conditions
of the NIPAS Agreement; and
WHEREAS, as NIPAS has now expanded to over 100 Participating Agencies, the needs of
NIPAS have evolved and grown in complexity beyond the constraints of the NIPAS Agreement
as it is currently constituted; and
WHEREAS, in order to adequately continue to meet those needs and serve its growing
number of Participating Agencies, NIPAS has requested that its Participating Agencies agree to
amend the NIPAS Agreement by entering into an amended NIPAS Agreement ("Amended
NIPAS Agreement'l; and
WHEREAS, the Village of Buffalo Grove Corporate Authorities has determined that it is
in the best interests of the Village and its residents to enter into the Amended NIPAS
Agreement;
1
NOW, THEREFORE, BE IT RESOLVED by the Village of Buffalo Grove Corporate
Authorities, Lake County, Illinois, as follows:
SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of,
this Resolution.
SECTION 2: APPROVAL OF AMENDED NIPAS AGREEMENT. The Village of Buffalo Grove
Corporate Authorities hereby approve the Amended NIPAS Agreement in substantially the form
attached to this Resolution as Exhibit A.
SECTION 3: AUTHORIZATION TO EXECUTE AMENDED NIPAS AGREEMENT. The Village
of Buffalo Grove Corporate Authorities hereby authorize and direct the Village President and
the Chief of Police of the Village Police Department to execute and the Village Clerk to attest,
on behalf of the Village of Buffalo Grove the Amended NIPAS Agreement approved in Section 2
of this Resolution.
SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and
after its passage and approval according to law.
AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 - None
ABSENT: 0 - None
PASSED: June 18, 2018
APPROVED: June 18, 2018
ATTEST:
Janet M. Sirabian, Village Clerk
vge President
Approved as to form:
William Raysa, Village Attorn
2
EXHIBIT A
AMENDED NIPAS AGREEMENT
EXHIBIT
Northern Illinois Police Alarm System
SYS1EM
�IIIS P�tl�i
Amended Mutual Aid Agreement and Plan
The undersigned Participating Law Enforcement
Agencies agree pursuant to the Constitution of the
State of Illinois, 1970, Article VII, Section 10, the Inter-
governmental Cooperation Act (5 ILCS 220/1 et seq.),
65 ILCS 5/1-4-6, 65 ILCS 5/11-1-2.1, and 745 ILCS
1017--101 et seq., as follows:
Section 1
Purpose of Amended
Mutual Aid Agreement and Plan
This Amended Mutual Aid Agreement and Plan is
made in recognition of the fact that natural occur-
rences, or man-made occurrences, may result in
situations which are beyond the ability of individual
law enforcement agencies to manage and respond to
effectively in terms of manpower and equipment re-
sources on hand at a given time. Each Participating
Agency has and does express its intent to assist other
Participating Agencies by assigning some of its man-
power and equipment resources to a Stricken Agency
as resources and situations allow. The specific intent
of this Amended Mutual Aid Agreement and Plan is to
permit each Participating Agency to more fully safe-
guard the lives, persons, and property of all citizens
within its respective Primary Law Enforcement Juris-
diction.
Section 2
Definitions
For the purpose of this Amended Mutual Aid Agree-
ment and Plan, the following terms are defined as
follows:
Aiding Agency., A Participating Agency furnishing po-
lice equipment and manpower to a Stricken Agency.
Amended Mutual Aid Agreement and Plan: An
amended Mutual Aid Agreement Plan which shall
go into effect and supersede the Original Mutual Aid
Agreement and Plan pursuant to the procedures set
forth in Section 5 of this Amended Mutual Aid Agree-
ment and Plan.
Amended NIPAS Bylaws: Amended NIPAS Bylaws,
which shall go into effect and supersede the WAS
Bylaws upon their adoption, pursuant to Article XV,
Section 1 of the NIPAS Bylaws, by a majority of the
Original Participating Agencies present at the special
meeting of Original Participating Agencies called, pur-
suant to Article XI, Section 4 of the NIPAS Bylaws, at
least 60 days after the last of the following two events
to occur: (i) the passage and approval of an ordinance
or resolution approving participation in WAS and
the Amended Mutual Aid Agreement and Plan, in the
manner provided by law, by the corporate authorities
of at least three -fourths of the Participating Agencies;
and (ii) the execution of this Amended Mutual Aid
Agreement and Plan by the heads of the corporate
authorities and the commanding officers of at least
three -fourths of the Original Participating Agencies.
Emergency Situation: A situation occurring within a
Stricken Jurisdiction that requires the Stricken Agen-
cy to perform Law Enforcement Services that would
exceed the stand-alone physical and organizational
capabilities of the Stricken Agency.
Law Enforcement Services: The serving and protect-
ing of the lives, persons, and property of all citizens
within a Primary Law Enforcement Jurisdiction, includ-
ing, without limitation, the investigation of all crimes
occurring or alleged or suspected to have occurred
within its Primary Law Enforcement Jurisdiction.
Mutual Aid: Response and assistance by the Aiding
Agencies in the event of an Emergency Situation.
Mutual Aid Agreement and Plan: A definite and pre-
arranged written agreement and plan whereby the
provision of Mutual Aid is agreed upon in accordance
with the Police Alarm Assignments as developed by
the commanding officers of the Participating Agen-
cies.
NIPAS Bylaws: Those bylaws establishing the WAS
Board, as required pursuant to Section 3.G of the
Original Mutual Aid Agreement and Plan, and the
rules by which the NIPAS Board shall operate adopted
by the Participating Agencies on March 23, 1988, and
subsequently amended by the Participating Agencies
on March 21, 1991, April 17, 1992, May 11, 1994, May
20, 1998, and May 20, 2009.
NIPAS Board. The Board of Officers of NIPAS, the
governing board of NIPAS, established pursuant to
Section 3.G of the Original Mutual Aid Agreement and
Plan.
Page 1
Northern Illinois Police Alarm System (NIPAS): An
organization of Northern Illinois law enforcement
agencies participating in the Original Mutual Aid
Agreement and Plan and this Amended Mutual Aid
Agreement and Plan.
Original Mutual Aid Agreement and Plan: That Mu-
tual Aid Agreement and Plan pursuant to which NI -
PAS and the Participating Agencies operate and are
governed, which shall be in effect until the Amended
Mutual Aid Agreement and Plan goes into effect and
supersedes the Original Mutual Aid Agreement and
Plan pursuant to the procedures set forth in Section
5 of this Amended Mutual Aid Agreement and Plan.
Original Participating Agencies: Those Participating
Agencies whose corporate authorities had approved
participation in NIPAS and whose head of corporate
authorities and commanding officers had executed
the Original Mutual Aid Agreement and Plan prior to
May 1, 2018.
Participating Agency: A law enforcement agency ded-
icated to performing Law Enforcement Services for its
Primary Law Enforcement Jurisdiction that commits
itself to participate in NIPAS pursuant to the terms of
this Amended Mutual Aid Agreement and Plan.
Police Alarm Assignments: A pre -determined listing
of manpower and equipment that will respond to aid
a Stricken Agency.
Primary Law Enforcement Jurisdiction: A geographi-
caily, politically, or contractually defined area for which
a Participating Agency is primarily responsible for per-
forming Law Enforcement Services.
Specialized Teams: A subsidiary team of NIPAS es-
tablished by the NIPAS Board, consisting of Partici-
pating Agencies electing to participate pursuant to a
separate agreement, and dedicated to performing a
specialized set of Law Enforcement Services for the
sole benefit of the Participating Agencies electing to
participate in the Specialized Team and not for the
benefit of all of NIPAS or all of the Participating Agen-
cies.
Stricken Agency. The Participating Agency that is pri-
marily responsible for performing Law Enforcement
Services for a Stricken Jurisdiction.
Stricken Jurisdiction: The Primary Law Enforcement
Jurisdiction in which an Emergency Situation occurs
that is of such magnitude that it cannot be adequately
managed or responded to by the Participating Agen-
cy primarily responsible for performing the Law En-
forcement Services for that Primary Law Enforcement
Jurisdiction.
Section 3
Amended Mutual Aid Agreement and Plan
The corporate authorities of each Participating Agen-
cy are authorized on behalf of that Participating Agen-
cy to enter into and subsequently alter and amend, on
the advice of the commanding officer of the Partici-
pating Agency, this Amended Mutual Aid Agreement
and Plan as follows:
A. Whenever an Emergency Situation is of such
magnitude and consequence that it is deemed
advisable by the senior officer present of the
Stricken Agency, or his or her designee, to re-
quest Mutual Aid from the Aiding Agencies, the
senior officer present of the Stricken Agency, or
his or her designee, may do so in accordance
with the following:
1. Immediately determine what resources are
required according to the Police Alarm As-
signments.
2. Immediately determine if the required equip-
ment and personnel can be committed in
response to the request from the Stricken
Agency.
3. Dispatch immediately the personnel and
equipment required to the Stricken Agency
in accordance with the Police Alarm Assign-
ments.
B. The rendering of Mutual Aid under the terms of
this Amended Mutual Aid Agreement and Plan
shall not be mandatory in accordance with the
Police Alarm Assignments if local conditions pro-
hibit response. In that event it is the responsi-
bility of the Aiding Agency to immediately notify
the Stricken Agency of the circumstances that
prevent the provision of Mutual Aid in response to
the Emergency Situation.
C. The senior officer present of the Stricken Agency,
or his or her designee, shall assume full respon-
sibility and command for operations at the scene.
The senior officer present of the Stricken Agency,
or his or her designee, will assign personnel and
equipment, of the Aiding Agencies, to positions
when and where he or she deems necessary.
D. Requests for Mutual Aid under this Amended Mu-
tual Aid Agreement and Plan will be initiated only
in the event of an Emergency Situation in which
the demands for Law Enforcement Services on
the Stricken Agency exceed the stand-alone
physical and organizational capabilities of the
Stricken Agency. Aiding Agencies will be released
and returned to duty in their own Primary Law En-
forcement Jurisdiction as soon as the Emergency
Situation is resolved to the point which permits
the Stricken Agency to satisfactorily handle it with
its own resources or, as pursuant to subsection B
above, when an Aiding Agency so decides.
E. All Law Enforcement Services performed under
this Amended Mutual Aid Agreement and Plan
Page 2
shall be rendered without reimbursement of any
shall be no less than $2,000,000 or a project/
party from the other(s). Requests for indemnifi-
contract specific aggregate of $1,000,000.
cation for unusual or burdensome costs incurred
in the performance of Mutual Aid may be submit-
2• Business Automobile Liability: $1,000,000
ted by the Aiding Agency to the Stricken Agency.
combined single limit per accident for bodily
Indemnification of such costs shall be at the dis-
injury and property damage.
cretion of the corporate authorities of the Stricken
3, Workers' Compensation and Employers' Lia-
Agency.
ilit : Workers' Compensation coverage with
statutory limits and Employers' Liability limits
F. Each Participating Agency assumes the respon-
of $500,000 per accident.
sibility for members of its police force acting pur-
suant to this Amended Mutual Aid Agreement and
4. Each Agency shall bear the responsibility for
Plan, both as to indemnification of said members
its own insurance even in the event of inade-
of the Participating Agency's police force as pro-
quate, nonexistent or exhausted coverage.
vided for by 651LCS 5/1-4-6 in the case of munic-
ipal Participating Agencies or 55 ILCS 5/5-1002
I. The commanding officers of the Participating
in the case of county Participating Agencies, or
Agencies shall maintain a governing board, the
any other Statute of the State of Illinois or law or
NIPAS Board, and establish an operational plan
bylaw of the Participating Agencies, as the case
for giving and receiving Mutual Aid under this
may be, and as to personal benefits to said mem-
Amended Mutual Aid Agreement and Plan. Said
bers of the Participating Agency's police force,
plan shall be reviewed, updated and tested at reg-
all to the same extent as they are protected, in-
ular intervals.
sured, indemnified and otherwise provided for by
the Statutes of the State of Illinois or the laws or
J. Each Participating Agency agrees to pay dues
bylaws of the Participating Agencies when those
or fees, as determined by the NIPAS Board in
members of the Primary Agency's police force are
its sole and absolute discretion, in exchange for
acting solely within the Participating Agency's Pri-
the Participating Agency's participation in NIPAS.
mary Law Enforcement Jurisdiction.
Payments of such dues or fees, if any, are due at
G. Defense and Indemnification of NIPAS.
the commencement of participation in NIPAS and
thereafter upon request from the NIPAS Board.
1. Defense. In the event that NIPAS is named
as a party to a lawsuit, claim or action as a
K. The NIPAS Board, from time to time as it sees
separate party, either individually or in ad-
NIP -
fit, may establish Specialized Teams within NIP-
dition to other Participating Agencies, the
AS dedicated to performing specialized sets of
Stricken Agency shall be responsible, a1 its
Law Enforcement Services for the sole benefit of
the
sole cost, for the defense of NIPAS isuch
those Participating Agencies who elect to partici-
lawsuit, claim action.
pate in each Specialized Team and may set forth
the scope of services or mission, participation
2. Indemnification. To the extent permitted by
criteria, rules and regulations, and additional fees
law, the indemnification of NIPAS from and
or dues for each Specialized Team at its discre-
against any liability, damage, cost, includ-
tion (collectively, "Additional Requirements'l.
ing plaintiff's attorneys fees, or expense as-
Participating Agencies may elect to participate
sessed against NIPAS shall be shared equal-
in these Specialized Teams in accordance with
ly between each Participating Agency named
the Additional Requirements for each Specialized
as a party to the lawsuit, claim or action.
Team, as set forth by the NIPAS Board. The spe-
cialized benefits and additional Mutual Aid offered
H. Insurance Requirements. Each Participating
by each Specialized Team shall be available only
Agency under the terms of this Amended Mutual
to those Participating Agencies which have elect -
Aid Agreement and Plan shall procure and main-
ed to: (i) participate in that particular Specialized
tain, at its sole and exclusive expense, insurance
Team; and (ii) comply with the Additional Require -
coverage which covers itself, its personnel and
ments of that particular Specialized Team, as set
equipment and liability for its participation in pro-
forth by the NIPAS Board. Approval and Execution
viding Mutual Aid pursuant to this Amended Mu-
of this Amended Mutual Aid Agreement and Plan
tual Aid Agreement and Plan as follows:
by the undersigned law enforcement agency only
1. Commercial General Liability (Including con-
grant the undersigned law enforcement agency
tractual liability coverage): $1,000,000 com-
participation in NIPAS as a whole and access to
bined single limit per occurrence for bodily
the Mutual Aid from other Participating Agencies
injury, and property damage and $1,000,000
in the event of an Emergency Situation, as those
per occurrence for personal injury. The gen-
terms are defined in Section 2 and pursuant to
eral aggregate shall be twice the required oc-
the terms set forth in this Amended Mutual Aid
currence limit. Minimum General Aggregate
Agreement and Plan, and do not grant or guaran-
tee to the undersigned law enforcement agency
Page 3
participation in a Specialized Team or access to
the specialized benefits and additional Mutual Aid
offered by each Specialized Team.
Section 4
Termination
A. Any Participating Agency may withdraw from
participation in NIPAS and this Amended Mutual
Aid Agreement and Plan by notifying the WAS
Board in writing ("Termination Notice'l, on or
before December 31 of any calendar year, where-
upon the participation of the withdrawing Partic-
ipating Agency will terminate effective as of May
1 of the calendar year following the calendar year
in which the Termination Notice is received by the
WAS Board.
B. Any participating agency that fails to meet its ob-
ligations in accordance with this Amended Mu-
tual Aid Agreement and Plan or with the WAS
Bylaws may have its participation in WAS ter-
minated by a two-thirds vote of the WAS Board
pursuant to Article III, Section 8 of the Amended
NIPAS Bylaws.
C. Any Participating Agency found responsible for
any behavior detrimental to law enforcement
or whose continued participation would be det-
rimental to NIPAS, may have its participation in
NIPAS suspended or terminated by a two-thirds
vote of the NIPAS Board pursuant to Article III,
Section 9 of the Amended WAS Bylaws. Before
any Participating Agency may be suspended or
terminated from participation in NIPAS, the Par-
ticipating Agency will be notified and shall have
an opportunity to appear before the NIPAS Board.
Section 5
Adoption and Effect of Adoption
A. If the undersigned law enforcement agency is an
Original Participating Agency, this Amended Mu-
tual Aid Agreement and Plan shall be in full force
and in effect only upon the date of the last of the
following events to occur ("Original Participat-
ing Agency Effective Date'J:
The passage and approval of an ordinance
or resolution approving participation in NIP -
AS and this Amended Mutual Aid Agreement
and Plan, in the manner provided by law, by
the corporate authorities of the undersigned
Original Participating Agency ("Approval'j;
2. The execution of this Amended Mutual Aid
Agreement and Plan by the head of the cor-
porate authorities and the commanding offi-
cer of the undersigned Original Participating
Agency ("Execution'l;
3. The Approval of participation in NIPAS and
this Amended Mutual Aid Agreement and
Plan, in accordance with the procedures set
forth in Section 5.A.1 of this Amended Mutual
Aid Agreement, by the corporate authorities
of at least three -fourths of the Original Partic-
ipating Agencies;
4. The Execution of this Amended Mutual Aid
Agreement and Plan, in accordance with
the procedures set forth in Section 5.A.2 of
this Amended Mutual Aid Agreement, by the
heads of the corporate authorities and the
commanding officers of at least three -fourths
of the Original Participating Agencies; and
5. The adoption of the Amended NIPAS Bylaws,
pursuant to Article XV, Section 1 of the NIPAS
Bylaws, by a majority of the Original Partici-
pating Agencies present at the special meet-
ing of the Original Participating Agencies
called, pursuant to Article XI, Section 4 of the
NIPAS Bylaws, at least 60 days after the last
to occur of the two events listed in Section
5.A.3 and Section 5.A.4 of this Amended Mu-
tual Aid Agreement and Plan.
If this Amended Mutual Aid Agreement and Plan is
brought into full force and effect pursuant to this Sec-
tion 5.A of this Amended Mutual Aid Agreement and
Plan, then, as of the Original Participating Agency Ef-
fective Date: (i) the undersigned Original Participating
Agency shall remain a Participating Agency in WAS
and, if the undersigned Original Participating Agen-
cy has elected to participate in a Specialized Team
or Specialized Teams, the participation of the under-
signed Original Participating Agency in its respective
Specialized Team or Specialized Teams shall contin-
ue; (ii) the Original Mutual Aid Agreement and Plan
shall be terminated; (iii) this Amended Mutual Aid
Agreement and Plan and the provisions contained
herein shall supersede and control over the Original
Mutual Aid Agreement and Plan and any provision
contained therein; (iv) the NIPAS Bylaws shall no lon-
ger govern NIPAS; and (v) the Amended NIPAS By-
laws and the provisions contained therein shall gov-
ern NIPAS and supersede and control over the WAS
Bylaws and any provision contained therein.
The participation in NIPAS, and in any Specialized
Team, of any Original Participating Agency that fails to
complete the Approval and Execution of this Amend-
ed Mutual Aid Agreement and Plan in accordance
with this Section 5.A on or before the day before the
Original Participating Agency Effective Date will be
terminated as of the day after the Original Participat-
ing Agency Effective Date. Any Original Participating
Agency who has its participation in NIPAS terminated
may seek participation in NIPAS again at any time in
accordance with the procedures set forth in Section
5.13 of this Amended Mutual Aid Agreement and Plan.
Page 4
B. If the undersigned law enforcement agency is not
undersigned law enforcement agency is a party shall
an Original Participating Agency, this Amended
be superseded by this Amended Mutual Aid Agree -
Mutual Aid Agreement and Plan shall be in full
ment and Plan and provisions contained herein and
force and in effect with respect to the undersigned
the Amended NIPAS Bylaws and provisions con -
law enforcement agency upon the date of the last
tained therein.
of the following events to occur ("New Participat-
ing Agency Effective Date'j:
1. The Approval of participation in NIPAS and
Section 6
General Provisions
this Amended Mutual Aid Agreement and
Plan, in accordance with the procedures set
A. Non -Waiver of Immunities. No Participating
forth in Section 5.A.1 of this Amended Mutual
Agency to this Amended Mutual Aid Agreement
Aid Agreement, by the corporate authorities
and Plan while performing under the terms of this
of the undersigned law enforcement agency;
Amended Mutual Aid Agreement and Plan shall
2. The Execution of this Amended Mutual Aid
be deemed to waive any governmental immuni-
Agreement and Plan, in accordance with
ty or defense to which the Participating Agency
the procedures set forth in Section 5.A.2 of
would otherwise be entitled under statute or com-
this Amended Mutual Aid Agreement, by the
mon law,
head of the corporate authorities and the
B. Contractual Obligation. The obligations and re -
commanding officer of the undersigned law
sponsibilities incurred by a Participating Agency
enforcement agency; and
under this Amended Mutual Aid Agreement and
3. The approval by the NIPAS Board of the un-
Plan shall remain continuing obligations and re-
dersigned law enforcement agency as a Par-
sponsibilities of such party. Nothing contained
ticipating Agency in NIPAS pursuant to Article
herein shall be deemed to affect other Mutual Aid
III of the Amended NIPAS Bylaws.
agreements that a party may have executed.
If this Amended Mutual Aid Agreement and Plan is
C. Application of Law and Venue. This Amended Mu -
brought into full force and effect pursuant to this Sec-
tual Aid Agreement and Plan shall be governed
tion 5.8 of this Amended Mutual Aid Agreement and
by and construed under the laws of the State of
Plan, then, as of the New Participating Agency Ef-
Illinois. The exclusive venue for the enforcement
fective Date: (i) this Amended Mutual Aid Agreement
of the provisions of this Amended Mutual Aid
and Plan and provisions contained herein and the
Agreement and Plan or the construction or inter -
Amended NIPAS Bylaws and provisions contained
pretation of this Amended Mutual Aid Agreement
therein shall control the undersigned law enforcement
and Plan shall be in a state court in the County of
agency's participation in NIPAS; and (ii) any previous
Cook, Illinois.
agreement or bylaws related to NIPAS to which the
IN WITNESS WHEREOF, this Amended Mutual Aid Agreement has been duly executed by the following parties:
Village of Buffalo Grove
Name of Law Enforcement Agency
(seal) /�&IAJIA AA AAA J0 A A
of Hea rporate uthorities�
Commanding Offic of Law Enforcement Agency
ATTEST:
Clerk Date
Page 5
BYLAWS OF THE NORTHERN ILLINOIS POLICE ALARM SYSTEM
The purpose of these bylaws is to establish a governing board as required by Section 3.1 of the 'Amended Mutual Aid
Agreement and Plan,* and the rules under which the governing board shall operate.
Adopted by the participating agencies on March 23, 1988, and as amended on March 21, 1991, April 17, 1992,
May 11, 1994, May 20, 1998, May 20, 2009, and , 201_.
Article I - Authority
The Northern Illinois Police Alarm System (NIPAS) was established in 1983 pursuant to the 'Northern Illinois Police
Alarm System Agreement,' an intergovernmental service agreement. Between 1983 and
201_, NIPAS operated pursuant to the Northern Illinois Police Alarm System Agreement. On
201_, NIPAS voted by three -fourths vote of the participating agencies to terminate the
Northern Illinois Police Alarm System Agreement and approve the Amended Mutual Aid Agreement and Plan. Since
that date, NIPAS has operated pursuant to the Amended Mutual Aid Agreement and Plan.
Article II - Purpose
NIPAS is organized to provide a system of mutual aid among participating law enforcement agencies. The purpose is
set forth in the Amended Mutual Aid Agreement and Plan reading as follows (capitalized terms are defined in Section
2 of the Amended Mutual Aid Agreement and Plan):
This Amended Mutual Aid Agreement and Plan is made in recognition of the fact that natural occurrences, or man-
made occurrences, may result in situations which are beyond the ability of individual law enforcement agencies to
manage and respond to effectively in terms of manpower and equipment resources on hand at a given time. Each
Participating Agency has and does express its intent to assist other Participating Agencies by assigning some of its
manpower and equipment resources to a Stricken Agency as resources and situations allow. The specific intent of
this Amended Mutual Aid Agreement and Plan is to permit each Participating Agency to more fully safeguard the
lives, persons, and property of all citizens within its respective Primary Law Enforcement Jurisdiction.
Article III - Participating Agencies
Section 1 On or before 201_, participation in NIPAS shall be in full force and in effect with
the passage and approval of an ordinance or resolution by the corporate authorities of the participating
law enforcement agencies approving participation in NIPAS and the Northern Illinois Police Alarm System
Agreement, in the manner provided by law, and in the execution of the Northern Illinois Police Alarm Sys-
tem Agreement by the head of the corporate authorities of the participating law enforcement agency.
Section 2 On or after 201_, participation in NIPAS shall be subject to the following provi-
sions:
a) If a law enforcement agency is a participating agency in NIPAS pursuant to the Northern Illinois Police
Alarm System Agreement as of May 1, 2018, the corporate authorities of the law enforcement agency
have passed and approved an ordinance or resolution approving participation in NIPAS and the Amended
Mutual Aid Agreement and Plan on or before ' . 201_, and the head of the corpo-
rate authorities and the commanding officer of the law enforcement agency have executed the Amended
Mutual Aid Agreement and Plan on or before , 201_ then as of
, 201. that law enforcement agency shall remain a participating agency in NIPAS
and, if it has elected to participate in any specialized teams pursuant to Article VII of these bylaws, shall
continue its participation in its respective specialized team or specialized teams.
b) If a law enforcement agency is a participating agency in NIPAS pursuant to the Northern Illinois Police
Alarm System Agreement as of May 1, 2018, and the corporate authorities of the law enforcement agency
have not passed and approved an ordinance or resolution approving participation in NIPAS and the
Amended Mutual Aid Agreement and Plan on or before , 201_, or the head of the
corporate authorities and the commanding officer of the law enforcement agency have not executed the
Amended Mutual Aid Agreement and Plan on or before 201-, then that law en-
forcement agency's participation in NIPAS, and in any specialized team pursuant to Article VII of these by-
laws, will be considered terminated as of , 201. Such law enforcement agency
may seek participation in NIPAS again at any time on or after , 201_, in accord-
ancewith the procedures set forth in Article III, Section 2.c of these bylaws.
c) If a law enforcement agency is not a participating agency in NIPAS as of May 1, 2018, or has its partici-
pation in NIPAS terminated pursuant to Article III, Sections 2, 8, 9, or 10 of these bylaws after May 1,
2018, then that law enforcement agency shall be a participating agency in NIPAS upon the last of the fol-
lowing events to occur:
Northern Illinois Police Alarm System
P.O. Box 96 • Wheeling, Illinois 60090
(847) 459-8531 • nipasQnipas.org
i) The passage and approval of an ordinance or resolution approving participation in NIPAS and
the Amended Mutual Aid Agreement and Plan, in the manner provided by law, by the corporate
authorities of the law enforcement agency;
ii) The execution of the Amended Mutual Aid Agreement and Plan by the head of the corporate
authorities and the commanding officer of the law enforcement agency;
HD The approval of the law enforcement agency as a participating agency in NIPAS by the Board
of Officers pursuant to the provisions set forth in this Artide III; and
iv) The payment of required fees or dues, in an amount set forth by the Board of Officers in its
sole and absolute discretion, by the law enforcement agency to NIPAS.
Section 3 Participation in NIPAS shall be limited to Illinois law enforcement agencies, as defined by Illinois Statutes.
Section 4 Board of Officers, will by a majority vote, approve or disapprove the participation of any requesting law en-
forcement agency after the submission of:
a) Letter from the requesting law enforcement agency formally notifying the Board of Officers of the law
enforcement agency's request to participate in NIPAS;
b) Letter of recommendation from an active NIPAS participating agency in good standing recommending the
approval of the law enforcement agency's participation in NIPAS.
c) Copy of Ordinance or resolution passed by the corporate authorities of the law enforcement agency ap-
proving participation in NIPAS and the Amended Mutual Aid Agreement and Plan, in the manner provided
by law;
d) Copy of Amended Mutual Aid Agreement and Plan executed by the head of the corporate authorities
and the commanding officer of the law enforcement agency; and
e) Any other materials that the Board of Officers may deem necessary, in its sole and absolute discretion,
for the evaluation of the law enforcement agency's request to participate in NIPAS.
Section 5 When considering a law enforcement agency's request for participation, the Board of Officers shall con-
sider all factors including:
a) An agency's capabilities of providing or being resources to the NIPAS participating agencies.
b) Geographic proximity to other NIPAS agencies.
Section 6 Participating agencies each have one vote.
Section 7 Each participating agency shall pay dues or fees, as determined by the Board of Officers of NIPAS in its
sole and absolute discretion, in exchange for the participating agency's participation in NIPAS. Payments
of such dues or fees, if any, are due at the commencement of participation in NIPAS and thereafter upon
request from the Board of Officers of NIPAS.
Section 8 Any participating agency that fails to meet its obligations in accordance with the Amended Mutual Aid
Agreement and Plan or with these bylaws may have its participation in NIPAS terminated by a two-thirds
vote of the Board of Officers.
Section 9 Any participating agency found responsible for any behavior detrimental to law enforcement or whose
continued participation in NIPAS would be detrimental to NIPAS, may have its participation suspended or
terminated from participation in NIPAS by a two-thirds vote of the Board of Officers. Before any participat-
ing agency may be suspended or terminated from participation in NIPAS, the participating agency will be
notified and shall have an opportunity to appear before the Board of Officers.
Section 10 Any participating agency may withdraw from participation in NIPAS and the Amended Mutual Aid Agree-
ment and Plan by notifying the Board of Officers in writing (Termination Notice), on or before December 31
of any calendar year, whereupon the participation of the withdrawing participating agency will terminate ef-
fective as of May 1 of the calendar year following the calendar year in which the Termination Notice is re-
ceived by the Board of Officers.
Section 11 Participating agencies that have been admitted to participate in NIPAS pursuant to Article III, Sections 1 or
2 of these bylaws and whose participation in NIPAS has not been suspended or terminated pursuant to Ar-
ticle III, Sections 2, 8, 9, or 10 of these bylaws shall qualify as active NIPAS participating agencies for the
purposes of these bylaws.
Article IV — Board of Officers
Section 1 The Board of Officers of NIPAS shall consist of the Officers of NIPAS (President, Vice -President, Secre-
tary, and Treasurer, as set forth in Article V of these bylaws), the immediate past President, and six at -
large members selected from active NIPAS participating agencies. All members of the Board of Officers
must be the Chief Executive Officer or official designee of a participating NIPAS agency.
Section 2 The Officers of NIPAS (President, Vice -President, Secretary; and Treasurer) shall be elected, appointed,
or filled, whichever the case may be, and serve terms in accordance with Article V of these bylaws.
Northern Illinois Police Alarm System
P.O. Box 96 • Wheeling, Illinois 60090
(847) 459-8531 • nipas@,nipas.org
Section 3 The immediate past President shall be the person who was succeeded by the President then holding of-
fice and shall serve a two-year term or until their successors in the office of the President have duly com-
pleted their term as President, provided their law enforcement agency remains an active NIPAS participat-
ing agency during their term of office. In the event the participation in NIPAS of the law enforcement
agency of the immediate past President is terminated or suspended, the office of the immediate past Pres-
ident shall remain vacant until a new President is elected and the person who is succeeded by the new
President shall fill the office of the immediate past President for a new two-year term.
Section 4 The remaining members of the Board of Officers shall be appointed, by the President, at the Annual Gen-
eral Meeting and shall serve a one-year term or until their successors have been duly appointed, provided
their law enforcement agency remains an active NIPAS participating agency during their term of office
provided. In the event the participation in NIPAS of the law enforcement agency of any at -large member
of the Board of Officers is terminated or suspended, the President or Board of Officers may call a special
meeting pursuant to Article XI, Section 4 of these bylaws in order to appoint a replacement to fill the re-
mainder of the one-year term of the at -large member whose law enforcement agency was terminated or
expelled as a participating agency in NIPAS.
Section 5 The Board of Officers shall have the authority to take all appropriate actions and to perform all duties re-
quired to accomplish the goals of NIPAS.
Section 6 The Board of Officers shall convene at a time and place as specified by the President. The President
shall preside at the meetings of the Board of Officers and conduct business for NIPAS. Minutes of these
meetings shall be available to all participating agencies and the members of the Board of Officers upon
request.
Section 7 Six members of the Board of Officers shall constitute a quorum.
Section 8 Objections to rules or actions by Board of Officers may be made by any participating agency. Such an
objection made by a participating agency will be brought to a vote of all participating agencies at the next
Annual General Meeting or a special meeting called pursuant to Article XI, Section 4 of these bylaws, and
decided by a majority vote of the participating agencies present in accordance with Article XIII, Sections 2
and 3 of these bylaws.
Section 9 The Board of Officers shall promulgate an operational plan for giving and receiving aid under the provisions
of the Amended Mutual Aid Agreement and Plan.
Article V — Officers of NIPAS
Section 1 The Officers of NIPAS shall consist of a President, Vice -President, Secretary, and Treasurer. They shall
each be the Chief Executive Officer or official designee of a participating agency that: (i) is in good stand-
ing; and (i) has been an active NIPAS participating agency for the entire 12-month period immediately
preceding their election.
Section 2 The President and Vice -President shall be elected in accordance with Article V, Sections 8 and 9 of these
bylaws or filled in accordance with Article V, Sections 5 and 6 of these bylaws and shall each hold office
for a term of two years or until their successors have been duly elected, provided their law enforcement
agency remains an active NIPAS participating agency during their term of office.
Section 3 The Secretary and Treasurer shall be appointed by the President with the approval of the Board of Offic-
ers and shall each hold office for a term of one year or until their successors have been duly appointed,
provided their law enforcement agency remains an active NIPAS participating agency during their term of
office.
Section 4 All Officers may be reelected or appointed for additional terms of office
Section 5 Vacancies in the position of President within the two year term shall be filled with the Vice -President in
accordance with Article VI, Section 2 of these bylaws.
Section 6 Vacancies in the position of Vice -President within the two-year term shall be appointed by the President
subject to approval by the Board of Officers.
Section 7 Vacancies in the positions of Secretary or Treasurer within the one-year term shall be appointed by the
President subject to approval by the Board of Officers.
Section 8 A Nominating Committee consisting of three current members of the Board of Officers shall be appointed
by the President of the Board of Officers. It shall be the duty of the Nominating Committee to present one
nominee for President and one nominee for Vice -President. The Committee will obtain the consent of the
nominee to serve if elected prior to placing the name in the nomination. The current Officers shall not
serve as members of the Nominating Committee members. Any active participating agency of NIPAS may
make additional nominations from the floor.
Section 9 Election shall occur at the Annual General Meeting. Election shall be by ballot, but if there is only one
nominee for each office, election may be by voice vote. A majority shall elect on the first ballot. In the
event no candidate receives a majority vote, a second ballot shall be taken between the two candidates
receiving the highest number of votes. Elected officers shall be installed at the Annual General Meeting
Northern Illinois Police Alarm System
P.O. Box 96 • Wheeling, Illinois 60090
(847) 459-8531 • nipas@nipas.org
and shall assume their duties of office at that time.
Article VI — Duties of the Officers
Section 1 The President shall preside at the Annual General Meeting, any special meeting called pursuant to Article
XI, Section 4 of these bylaws, and all meetings of the Board of Officers.
Section 2 The Vice -President shall serve as an assistant to the President and in the absence, or the inability, of the
President, shall perform the duties of that office. If a vacancy occurs in the office of the President, the
Vice -President will succeed in that office for the remainder of the term.
Section 3 The Secretary shall keep an accurate record of the proceedings of all meetings for NIPAS. The Secre-
tary shall carry on all official correspondence of NIPAS under the direction of the Board of Officers,
make available to all participating agencies and the members of the Board of Officers the official minutes
of all meetings upon request, and maintain charters and legal documents and all official records and
correspondence.
Section 4 The Treasurer shall receive all monies of NIPAS and shall be custodian of all funds; these funds to be
deposited in a financial institution approved by the Board of Officers. The Treasurer shall give a full report
at the Annual General Meeting. The Treasurer shall also sign checks and perform such other duties as
usually pertain to the office.
Article VII — Specialized Teams
Section 1 The Board of Officers is authorized, from time to time as it sees fit, to establish subsidiary specialized
teams within NIPAS dedicated to performing specialized law enforcement services for the sole benefit of
those participating agencies who elect to participate in each specialized team and not for the benefit of all
of NIPAS or all of the participating agencies.
Section 2 The Board of Officers may set forth the scope of services or mission, participation criteria, rules and regu-
lations, and additional fees or dues for each specialized team at its discretion.
Section 3 Participating agencies may elect to participate in these specialized teams in accordance with the scope
of services or mission, participation criteria, rules and regulations, and additional fees or dues for each
specialized team, as set forth by the Board of Officers pursuant to Article VII, Section 2 of these bylaws.
Section 4 The specialized benefits and additional mutual aid offered by each specialized team shall be available
only to those participating agencies which have elected to:
a) Participate in that particular specialized team; and
b) Comply with the scope of services or mission, participation criteria, rules and regulations, and addition-
al fees or dues for that particular specialized team, as set forth by the Board of Officers pursuant to Article
VII, Section 2 of these bylaws.
Section 5 The Amended Mutual Aid Agreement and Plan and these bylaws only grant a participating agency partici-
pation in NIPAS as a whole and access to mutual aid from other participating agencies in the event of an
emergency situation pursuant to the terms set forth in the Amended Mutual Aid Agreement and Plan, and
do not grant or guarantee to a participating agency participation in a specialized team or access to the
specialized benefits and additional mutual aid offered by each specialized team.
Article Vill — NIPAS Staff
Section 1 The Board of Officers are authorized to appoint and discharge staff to help carry out administrative duties
of NIPAS.
Section 2 The duties and responsibilities of appointed staff are defined in the 'Critical Incident Plans,' "Emergen-
cy Services Team Standard Operating Guidelines,' and "Mobile Field Force Standard Operating Guide-
lines.'
Article IX — Compensation
Section 1 Officers of NIPAS and members of the Board of Officers shall serve without compensation.
Section 2 The Board of Officers may approve compensation, as needed, for all other professional services required by
NIPAS.
Article X — Disbursements
All disbursement of funds must be reviewed by the NIPAS System Manager or Team Coordinator and approved by
the Treasurer and reported to the Board of Officers. Disbursements must be approved in accordance with a policy
established by the Board of Officers.
Article XI — Meetings
Section 1 General NIPAS meetings shall be held annually at such date, time and place as shall be determined by
the Board of Officers (Annual General Meeting).
Section 2 Board of Officers shall meet when determined by the President.
Northam Illinois Police Alarm System
P.O. Box 96 • Wheeling, Illinois 60090
(847) 459-8531 • nipas(onipas.org
Section 3 The Board of Officers may suspend meetings if they are in conflict with other law enforcement activities.
Section 4 Special meetings of the participating agencies may be called by the President or the Board of Officers if
NIPAS business so dictates.
Article XII — Committees
The President of the Board of Officers shall create such committees as are deemed necessary to accomplish the
purpose and the needs of NIPAS.
Article XIII — Rules of Order
Section 1 The rules contained in Roberts Rules of Order (current edition) shall govem NIPAS in all cases to which
they are applicable only to the extent they are not inconsistent with these bylaws.
Section 2 A majority of the participating agencies then currently active in NIPAS shall constitute a quorum for the
conduct of business at the Annual General Meeting and at any special meeting called pursuant to Article
XI, Section 4 of these bylaws.
Section 3 If a quorum in accordance with Article XIII, Section 2 of these bylaws is present, all matters put to a vote
at the Annual General Meeting or special meeting shall be decided by a majority vote of the active par-
ticipating agencies present, unless otherwise stated in these bylaws.
Section 4 If a quorum in accordance with Article IV, Section 7 of these bylaws is present, all matters put to a vote at
a Board of Officers meeting shall be decided by a majority vote of the members of the Board of Officers
unless otherwise stated in these bylaws.
Article XIV — Fiscal Year
The fiscal year of NIPAS shall be from May 1 to April 30.
Article XV — Amendments
Section 1 These bylaws may be amended at the Annual General Meeting or any special meeting of NIPAS partici-
pating agencies called pursuant to Article XI, Section 4 of these bylaws, by a majority vote of those partici-
pating agencies present, providing the amendment shall have been sent to all participating agencies at
least fifteen days prior to the meeting.
Section 2 Prior to the meeting at which the amendment is to be considered, the Board of Officers shall consider the
proposed amendment and report its recommendations to all participating agencies prior to their vote on
the proposed amendment.
Article XVI — Property
The legal and equitable title of all property shall remain with NIPAS.
Article XVII — Dissolution
Section 1 If at the Annual General Meeting or any special meeting called pursuant to Article XI, Section 4 of these by-
laws, three -fourths of the alive participating agencies vote in favor of dissolution of NIPAS, NIPAS shall be dis-
solved within sixty days of such vote.
Section 2 Immediately after a vote favoring dissolution, the Board of Officers shall proceed to settle any financial
obligations pending against NIPAS, to wind down any contractual obligations, and to dispose of all proper-
ty held.
Section 3 All funds and property remaining after all claims have been settled, shall be turned over to the Board of
Officers for disposal.
Section 4 The property may be offered for purchase to participating agencies via sealed bid, as determined by the
Board of Officers. If the property is not purchased or bids refused, then it shall be turned over to such
nonprofit, tax exempt organizations as selected by the Board of Officers.
Section 5 All NIPAS funds remaining shall be distributed, by the Board of Officers, to such nonprofit, tax exempt,
charitable, scientific, educational, or law enforcement organizations as selected by the Board of Officers.
Article XVIII — Effective Date
These bylaws shall be in full force and in effect from and after their passage and approval at the Annual General
Meeting or special meeting of the Northern Illinois Police Alarm System.
Northem Illinois Police Alarm System
P.O. Box 96 • Wheeling, Illinois 60090
(847) 459-8531 • nipas@,nipas.org