2017-27RESOLUTION NO. 2017 - 27
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
AMONG THE COUNTY OF LAKE AND THE VILLAGE OF ANTIOCH, THE
VILLAGE OF LAKE VILLA, THE VILLAGE OF ROUND LAKE BEACH, THE
VILLAGE OF GRAYSLAKE, THE VILLAGE OF LIBERTYVILLE, THE
VILLAGE OF MUNDELEIN, THE VILLAGE OF VERNON HILLS, THE
VILLAGE OF BUFFALO GROVE, AND THE VILLAGE OF WHEELING WITH
RESPECT TO ESTABLISHING AND MAINTAINING A QUIET ZONE
CORRIDOR ALONG THE CANADIAN NATIONAL RAILROAD RIGHT-OF-
WAY
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the
Illinois Constitution of 1970; and
WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 and 5 ILCS
220/1 et seq. authorize units of local government to contract or otherwise associate among
themselves to obtain or share services, to exercise, combine or transfer any power or
function, in any manner not prohibited by law, to use their credit, revenues and other
reserves to pay costs and to service debt related to intergovernmental activities; and
WHEREAS, the Village of Buffalo Grove, the County of Lake, the Village of
Antioch, the Village of Lake Villa, the Village of Round Lake Beach, the Village of
Grayslake, the Village of Libertyville, the Village of Mundelein, the Village of Vernon
Hills and the Village of Wheeling ("Parties") are public agencies as that term is defined in
the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.); and
WHEREAS, the Parties understand that they will continue to have a mutual
obligation to each other upon the establishment of the quiet zone corridor and to work
together to undertake those actions necessary to maintain the continual existence of the
quiet zone corridor.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS as follows:
Section 1. The Agreement entitled, "Intergovernmental Agreement Among the
County of Lake and the Village of Antioch, the Village of Lake Villa, the
Village of Round Lake Beach, the Village of Grayslake, the Village of
Libertyville, the Village of Mundelein, the Village of Vernon Hills, the Village
of Buffalo Grove, and the Village of Wheeling, with Respect to Establishing
and Maintaining a Quiet Zone Corridor along the Canadian National Railroad
Right -of -Way is hereby approved.
1
Section 2. The Village President and Village Clerk are hereby authorized and
directed to execute the Agreement. A copy of said Agreement is attached hereto
and made a part hereof.
AYES: 6 — Berman, Stein, Ottenheimer, Weidenfeld, Johnson, Smith
NAYS: 0 - None
ABSENT: 0 - None
PASSED: October 16, 2017
APPROVED: October 16. 2017
ATTEST:
Janet-M. Sirabian, Village Clerk
#703387
0)
APPROVED:
4 & Ap. j K
or T
everly Sus an, Village President
Canadian National Quiet Zone Agreement
INTERGOVERNMENTAL AGREEMENT
AMONG THE COUNTY OF LAKE, AND THE VILLAGE OF ANTIOCH, THE VILLAGE
OF LAKE VILLA, THE VILLAGE OF ROUND LAKE BEACH, THE VILLAGE OF
GRAYSLAKE, THE VILLAGE OF LIBERTYVILLE, THE VILLAGE OF
MUNDELEIN, THE VILLAGE OF VERNON HILLS, THE VILLAGE OF BUFFALO
GROVE, AND THE VILLAGE OF WHEELING, FOR THE EQUALLY SHARED
COSTS FOR INITIAL WORK TOWARDS THE RECERTIFICATION OF THE
EXISTING QUIETCORRIDOR ALONG THE CANADIAN NATIONAL RAILROAD
RIGHT-OF-WAY
THIS AGREEMENT entered into this , day of Oao_bL, A.D. 20 by and among the
COUNTY OF LAKE, Illinois, an Illinois body politic and corporate, acting by and through its
Chairman and County Board, hereinafter referred to as the COUNTY, the VILLAGE OF
ANTIOCH, an Illinois Municipal Corporation, acting by and through its Mayor and Board of
Trustees, hereinafter referred to as ANTIOCH, the VILLAGE OF LAKE VILLA, an Illinois
Municipal Corporation, acting by and through its Village President and Board of Trustees,
hereinafter referred to as LAKE VILLA, the VILLAGE OF ROUND LAKE BEACH, an
Illinois Municipal Corporation, acting by and through its Village President and Board of
Trustees, hereinafter referred to as ROUND LAKE BEACH, the VILLAGE OF GRAYSLAKE,
an Illinois Municipal Corporation, acting by and through its Village President and Board of
Trustees, hereinafter referred to as GRAYSLAKE, the VILLAGE OF LIBERTYVILLE, an
Illinois Municipal Corporation, acting by and through its Village President and Board of
Trustees, hereinafter referred to as LIBERTYVILLE, the VILLAGE OF MUNDELEIN, an
Illinois Municipal Corporation, acting by and through its Village President and Board of
Trustees, hereinafter referred to as MUNDELEIN, the VILLAGE OF VERNON HILLS, an
Illinois Municipal Corporation, acting by and through its Village President and Board of
Trustees, hereinafter referred to as VERNON HILLS, the VILLAGE OF BUFFALO GROVE,
an Illinois Home Rule Municipal Corporation, acting by and through its Village President and
Board of Trustees, hereinafter referred to as BUFFALO GROVE, the VILLAGE OF
WHEELING, an Illinois Municipal Corporation, acting by and through its Village President and
Board of Trustees, hereinafter referred to as WHEELING. The COUNTY, ANTIOCH, LAKE
VILLA, ROUND LAKE BEACH, GRAYSLAKE, LIBERTYVILLE, MUNDELEIN,
VERNON HILLS, BUFFALO GROVE, and WHEELING are sometimes hereinafter referred to
individually as a "PARTY" and collectively as the 'PARTIES". The CANADIAN NATIONAL
RAILROAD corridor is sometimes hereinafter referred to as the "CORRIDOR".
WITNESSETH
WHEREAS, the Swift Rail Development Act of 1994, (Public Law No. 103-440)
hereinafter referred to as the ACT, directed the Federal Railroad Administration, hereinafter
referred to as the FRA, to issue a rule, hereinafter referred to as the FINAL RULE (70 Federal
Register 21844 published April 27, 2005), mandating the sounding of train horns at all public
highway -rail crossings; and,
WHEREAS, said FINAL RULE includes provisions for the creation of quiet corridors
through the use of supplementary safety measures (SSMs) and alternative safety measures
(ASMs) to avoid the mandated sounding of train horns at highway -rail crossings; and,
Final Draft Date: October 4, 2017 Page 16
Canadian National Quiet Zone Agreement
WHEREAS, the ACT does not authorize any federal funds to implement said quiet
corridors included in the FINAL RULE; and,
WHEREAS, improvements at all highway -rail crossings in the CORRIDOR are
infeasible due to cost and/or the impracticalities of installation; and,
WHEREAS, the CORRIDOR consists of all at -grade crossings along the Canadian
National Railroad line from the Wisconsin border to, but not through, the Village of Prospect
Heights, Illinois, which include all of the PARTIES to THIS AGREEMENT; and,
WHEREAS, the PARTIES cooperated in 2006 leading to the creation of the initial
quiet zone in the CORRIDOR, and the recertification of the quiet zone in 2011; and,
WHEREAS, the quiet zone as established in 2011 under the FINAL RULE must be
recertified; and,
WHEREAS, the recertification process will require an evaluation of the system to
determine that eligibility requirements are met under the FINAL RULE; and,
WHEREAS, the PARTIES have determined it is desirous to pursue a cooperative
approach to maintain the existing quiet corridor as a more acceptable alternative to the
mandatory sounding of the train horns; and,
WHEREAS, the PARTIES hereto have agreed to participate equally in paying for the
work to recertify the quiet corridor; and
WHEREAS, the work will focus on evaluating the current at -grade railroad crossings
along the CORRIDOR and proposing the installation of SSMs and/or ASMs included in the
FINAL RULE; and,
WHEREAS, Section 10 of Article VII of the Constitution of the State of Illinois of
1970 authorizes units of local government to contract, to exercise, combine, or transfer any
power or function not prohibited to them by law or ordinance; and,
WHEREAS, the Intergovernmental Cooperation Act of 1973 (5 ILCS, 220/1 et seq.)
authorizes municipalities to exercise jointly with any public agency of the State, including
other units of local government, any power, privilege, or authority which may be exercised
by a unit of local government individually, and to enter into contracts for the performance
of governmental services, activities, and undertakings.
NOW, THEREFORE, for and in consideration of the mutual covenants contained
herein, made and pursuant to all applicable statutes, local ordinances, and authority, the
PARTIES hereto do hereby enter into the following:
It is mutually agreed by and among the PARTIES hereto that the foregoing
preambles are hereby incorporated herein as though fully set forth.
Final Draft Date: October 4, 2017 Page 17
Canadian National Quiet Zone Agreement
2. BUFFALO GROVE agrees to serve as the Lead Agency for the STUDY and to
perform the administrative functions associated with said STUDY. For the
purposes of this AGREEMENT, said administrative functions shall be limited to
contracting with Patrick Engineering Inc., hereinafter the CONTRACTOR, to
perform the work items included in the approved scope of work for the STUDY,
paying the CONTRACTOR for completion of the work items included in the scope
of services for the STUDY, and receiving reimbursement from each of the other
PARTIES hereto in an amount distributed equally among all PARTIES for said
STUDY.
The STUDY shall be identified as the proposal submitted by CONTRACTOR dated
October 14, 2016. Said proposal was accepted on behalf of the PARTIES to THIS
AGREEMENT by the President and Board of Trustees of BUFFALO GROVE on
October 16, 2017.
3. It is mutually agreed by and among the PARTIES hereto that the scope of work
contained in the proposal from the CONTRACTOR titled "Lake County Corridor
Quiet Zone Recertification 2017 Wheeling to Antioch, IL, Patrick Proposal Number
2136TR0092" and dated October 14, 2016 constitutes the approved scope of services
for the STUDY. Said approved scope of work, by reference herein are hereby made
a part hereof.
It is further mutually agreed that the total cost of the STUDY, as proposed by the
CONTRACTOR, shall not exceed $19,600.00.
It is further mutually agreed that, in the event that the study requires additional work
not included within the original scope of the STUDY, the CONTRACTOR shall
provide to the PARTIES a detailed description of the additional work required to
successfully complete the quiet zone recertification. Depending of the cost of the
additional work, the PARTIES may elect to terminate the quiet zone recertification
effort in accordance with the terms of this AGREEMENT. In such case, the
CONTRACTOR will be paid all monies due to it through the date of the
termination.
4. It is mutually agreed by and among the PARTIES hereto that the total amount of the
local share to be divided equally between the PARTIES shall not exceed
$19,600.00.
5. It is mutually agreed by and among the PARTIES hereto that each of the PARTIES
shall each reimburse BUFFALO GROVE an amount not to exceed $1,960.00.
Final Draft Date: October 4, 2017 Page 18
Canadian National Quiet Zone Agreement
6. It is mutually agreed by and among the PARTIES hereto that upon execution of the
contract between BUFFALO GROVE and the CONTRACTOR, the PARTIES shall
each pay to BUFFALO GROVE within thirty (30) days of the receipt of an invoice
from BUFFALO GROVE, in a lump sum, an amount equal to seventy- five percent
(75%) of their respective obligations incurred under THIS AGREEMENT for payment
of their share for the STUDY. Payments to BUFFALO GROVE, upon execution of the
contract between BUFFALO GROVE and the CONTRACTOR and receipt of an
invoice from BUFFALO GROVE, from each of the other PARTIES shall be in an
amount not to exceed $1,470.00.
The PARTIES further agree that each shall pay to BUFFALO GROVE the
remaining twenty-five percent (25%) of their respective obligations incurred under
THIS AGREEMENT for payment of their share for the STUDY. Payment to
BUFFALO GROVE shall be in a lump sum, within thirty (30) days of the receipt of
an invoice from BUFFALO GROVE, upon completion of the STUDY. The final
payments to BUFFALO GROVE upon completion of the STUDY and receipt of an
invoice from BUFFALO GROVE shall be in an amount not to exceed $490.00 plus
any additional approved expenses, from each of the other PARTIES hereto.
The PARTIES further agree that in the event that services are required outside of
the scope of the STUDY dated October 14, 2016, the CONTRACTOR will provide
a cost estimate for the additional work required to successfully recertify the quiet
zone. Upon receipt of the cost estimate by the Lead Agency, the Lead Agency will
provide a copy of that estimate to the PARTIES for review. If the PARTIES
concur with the proposed changes, the cost of the additional work will be split
pursuant to the terms if THIS AGREEMENT.
7. A PARTY may terminate THIS AGREEMENT by resolution of its corporate
authorities. A certified copy of any such terminating resolution shall be filed with
BUFFALO GROVE within thirty (30) days after its passage. In the event of
termination as to one PARTY, THIS AGREEMENT shall remain binding as to the
remaining PARTIES.
Notwithstanding such termination, a terminating PARTY shall remain liable and
responsible for paying all fees for service for their share of the costs of the STUDY
as set forth in Sections 5 and 6 above.
8. The PARTIES hereto agree that by duly executing THIS AGREEMENT, the
PARTIES concur in BUFFALO GROVE executing the contract for the STUDY
with the CONTRACTOR.
Final Draft Date: October 4, 2017 Page 19
Canadian National Quiet Zone Agreement
The PARTIES further agree to provide such assistance as proposed by the
CONTRACTOR and described in the proposal for the STUDY, without
reimbursement from the other PARTIES hereto.
9. It is mutually agreed by and among the PARTIES hereto that each PARTY warrants
and represents to each of the other PARTIES and agrees that (1) THIS
AGREEMENT is executed by duly authorized agents or officers of such PARTY
and that all such agents and officers have executed the same in accordance with the
lawful authority vested in them pursuant to all applicable and substantive requirements;
(2) THIS AGREEMENT is binding and valid and will be specifically enforceable
against each PARTY; and, (3) THIS AGREEMENT does not violate any presently
existing provisions of law nor any applicable order, writ, injunction or decree of any
court or government department, commission, board, bureau, agency or instrumentality
applicable to such PARTY.
10. THIS AGREEMENT shall be deemed to take effect as of the date on which the duly
authorized agents of the last of the PARTIES hereto execute THIS AGREEMENT affix
their signatures.
11. THIS AGREEMENT shall be enforceable in any court of competent jurisdiction by
each of the PARTIES hereto by any appropriate action at law or in equity, including any
action to secure the performance of the representations, promises, covenants,
agreements and obligations contained herein.
12. It is mutually agreed by and among the PARTIES hereto that the Provisions of THIS
AGREEMENT are severable. If any provision, paragraph, section, subdivision, clause,
phrase or word of THIS AGREEMENT is for any reason held to be contrary to law, or
form creating or regulation having the force and effect of law, such decision shall not
affect the remaining portions of THIS AGREEMENT.
13. It is mutually agreed by and among the PARTIES hereto that the agreement of the
PARTIES hereto is contained herein and that THIS AGREEMENT supersedes all oral
agreements and negotiations between the PARTIES hereto relating to the subject matter
hereof as well as any previous agreements presently in effect between the PARTIES
hereto relating to the subject matter hereof.
14. It is mutually agreed by and among the PARTIES hereto that any alterations,
amendments, deletions, or waivers of any provision of THIS AGREEMENT shall be
valid only when expressed in writing and duly executed by the PARTIES hereto.
15. THIS AGREEMENT may be executed in multiple identical counterparts, and all of said
counterparts shall, individually and taken together, constitute THIS AGREEMENT.
Final Draft Date: October 4, 2017 Page 110
Canadian National Quiet Zone Agreement
16. THIS AGREEMENT shall be binding upon and inure to the benefit of the PARTIES
hereto, their successors and assigns. No PARTY hereto may assign, transfer, sell, grant,
convey, deed, cede or otherwise give over, in any manner or form, any of its rights,
duties, obligations and/or responsibilities as heretofore set forth in THIS AGREEMENT
without first obtaining the expressed written consent and permission of the other
PARTIES to THIS AGREEMENT.
17. It is mutually agreed by and among the PARTIES hereto that nothing contained in
THIS AGREEMENT is intended or shall be construed as in any manner or form
creating or establishing a relationship of co-partners among the PARTIES hereto
for any purpose or in any manner, whatsoever. The PARTIES are to be and shall
remain independent of each other with respect to all services performed under
THIS AGREEMENT.
18. THIS AGREEMENT shall be considered null and void in the event that the
contract between BUFFALO GROVE and the CONTRACTOR for the STUDY is
not awarded by December 1, 2017.
VILLAGE OF BUFF LO OVE
ATTEST:
.. By: &L"
Village Presi t
Vil age Clerk Village of Buffalo Grove
`tillage of Buffalo Grove
Date: la - Ab -001 %
VILLAGE OF ANTIOCH
ATTEST:
By:
Village President
Village Clerk Village of Antioch
Village of Antioch
Date:
ATTEST:
Village Clerk
Village of Lake Villa
VILLAGE OF LAKE VILLA
Date:
Village President
Village of Lake Villa
Final Draft Date: October 4, 2017 Page 111
Canadian National Quiet Zone Agreement
16. THIS AGREEMENT shall be binding upon and inure to the benefit of the PARTIES
hereto, their successors and assigns. No PARTY hereto may assign, transfer, sell, grant,
convey, deed, cede or otherwise give over, in any manner or form, any of its rights,
duties, obligations and/or responsibilities as heretofore set forth in THIS AGREEMENT
without first obtaining the expressed written consent and permission of the other
PARTIES to THIS AGREEMENT.
17. It is mutually agreed by and among the PARTIES hereto that nothing contained in
THIS AGREEMENT is intended or shall be construed as in any manner or form
creating or establishing a relationship of co-partners among the PARTIES hereto
for any purpose or in any manner, whatsoever. The PARTIES are to be and shall
remain independent of each other with respect to all services performed under
THIS AGREEMENT.
18. THIS AGREEMENT shall be considered null and void in the event that the
contract between BUFFALO GROVE and the CONTRACTOR for the STUDY is
not awarded by December 1, 2017.
ATTEST:
Village Clerk
Village of Buffalo Grove
A
Village Clerk
Village of Antioch
ATTEST:
Village Clerk
Village of Lake Villa
VILLAGE OF BUFFALO GROVE
Village President
Village of Buffalo Grove
Date:
arc'._ _C; t: �ZIILLAGE OF ANTIOCH
;.._ Y
I V' ge President
r �' -`-''' ` r Village of Antioch
Cc
VILLAGE OF LAKE VILLA
IM
Date:
Village President
Village of Lake Villa
Final Draft Date: October 4, 2017 Page 111
Canadian National Quiet Zone Agreement
16. THIS AGREEMENT shall be binding upon and inure to the benefit of the PARTIES
hereto, their successors and assigns. No PARTY hereto may assign, transfer, sell, grant,
convey, deed, cede or otherwise give over, in any manner or form, any of its rights,
duties, obligations and/or responsibilities as heretofore set forth in THIS AGREEMENT
without first obtaining the expressed written consent and permission of the other
PARTIES to THIS AGREEMENT.
17. It is mutually agreed by and among the PARTIES hereto that nothing contained in
THIS AGREEMENT is intended or shall be construed as in any manner or form
creating or establishing a relationship of co-partners among the PARTIES hereto
for any purpose or in any manner, whatsoever. The PARTIES are to be and shall
remain independent of each other with respect to all services performed under
THIS AGREEMENT.
18. THIS AGREEMENT shall be considered null and void in the event that the
contract between BUFFALO GROVE and the CONTRACTOR for the STUDY is
not awarded by December 1, 2017.
VILLAGE OF BUFFALO GROVE
ATTEST:
By:
Village President
Village Clerk Village of Buffalo Grove
Village of Buffalo Grove
Date:
VILLAGE OF ANTIOCH
ATTEST:
By:
Village President
Village Clerk Village of Antioch
Village of Antioch
Date:
A7
j;EST:
Village e k-'
Villas of Lake Villa
VILLAGE OF� VILLA
Pillage President
Village of Lake Villa
Date:
Final Draft Date: October 4, 2017 Page 111
.r`°aOUND O` L
•`Ot '' y ' E`�I L
ATTEST: : 7t� GE O -ROUND L*;E BEACH
i "� s
r' = : w
• .� Village President
Village 61e �t . ......•-•
Village of Round Lake Bead ,����� Village of Round Lake Beach
Date:
VILLAGE OF GRAYSLAKE
ATTEST:
By:
Village President
Village Clerk Village of Grayslake
Village of Grayslake
Date:
VILLAGE OF LIBERTYVILLE
ATTEST:
By:
Village President
Village Clerk
Village of Libertyville
Village of Libertyville
Date:
VILLAGE OF MUNDELEIN
ATTEST:
By:
Village President
Village Clerk
Village of Mundelein
Village of Mundelein
Date:
VILLAGE
OF VERNON HILLS
ATTEST:
By:
Village President
Village Clerk
Village of Vernon Hills
Village of Vernon Hills
Date:
Canadian National Quiet Zone Agreement
ATTEST: VILLAGE OF ROUND LAKE BEACH
Village Clerk
Village of Round Lake Beach
ATTEST:
lage of Grayslake
ATTEST:
Village Clerk
Village of Libertyville
ATTEST:
Village Clerk
Village of Mundelein
ATTEST:
Village Clerk
Village of Vernon Hills
Village President
Village of Round Lake Beach
Date:
RA S<.,,VILLAGE OF GRAYSLAKE
41
OFzP
f17 ` Vi age President
SEAL :^ Village of Grayslake
Date:
VILLAGE OF LIBERTYVILLE
By:
Village President.
Village of Libertyville
Date:
VILLAGE OF MUNDELEIN
By:
Village President_
Village of Mundelein
Date:
VILLAGE OF VERNON HILLS
By:
Village President
Village of Vernon Hills
Date:
Final Draft Date: October 4, 2017 Page 112
Canadian National Quiet Zone Agreement
ATTEST:
Village Clerk
Village of Round Lake Beach
VILLAGE.OF ROUND LAKE BEACH
By:
Village President
Village of Round Lake Beach
Date:
VILLAGE OF GRAYSLAKE
ATTEST:
By:
Village President
Village Clerk Village of Grayslake
Village of Grayslake
Date:
A
p Village Clerk '
Village of Libertyville
ATTEST:
Village Clerk
Village of Mundelein
ATTEST:
VILLAGE OF i ,I -TYVILLE OeRTk -
! ,y
By:
Villa Presi eni
Vill e of Libertyville 9
g
Date: �C — � �'p 0,1
%77,Ty
VILLAGE OF MUNDELEIN
By:
Village President
Village of Mundelein
Date:
VILLAGE OF VERNON HILLS
By:
Village President
Village Clerk Village of Vernon Hills
Village of Vernon Hills
Date:
Final Draft Date: October 4, 2017 Page 112
Canadian National Quiet Zone Agreement
ATTEST:
Village Clerk
Villagc: of Round Lake Beach
ATTEST:
Village Clerk
Village of Grayslake
VILLAGE OF ROUND LAKE BEACH
By:
Village President
Village of Round Lake Beach
Date:
VILLAGE OF GRAYSLAKE
By:
Village President
Village of Grayslake
Date:
VILLAGE OF LIBERTYVILLE
ATTEST:
By:
Village President.
Village Clerk Village of Libertyville
Village of Libertyville
ATTEST:
Vil ge Clerk
Village of Mundelein
ATTEST:
Village Clerk
Village of Vernon Hills
Date:
VILLAGE OF ELE
By:
Village President
Village of Mundelein
Date:
VILLAGE OF VERNON HILLS
By:
Village President
Village of Vernon Hills
Date:
Final Draft Date: October 4, 2017 Page 112
Canadian National Quiet Zone Agreement
ATTEST:
VILLAGE OF ROUND LAKE BEACH
IN
Village President
Village of Round Lake Beach
Village Clerk
Village of Round Lake Beach Date:
VILLAGE OF GRAYSLAKE
ATTEST: Village President
Village of Grayslake
Village Clerk Date:
Village of Grayslake
VILLAGE OF LIBERTYVILLE
ATTEST:
By:
Village President.
Village Clerk Village of Libertyville
Village of Libertyville
Date:
VILLAGE OF MUNDELEIN
ATTEST:
By:
Village President.
Village Clerk Village of Mundelein
Village of Mundelein
Date:
VILLAGE OF VERNON HILLS
ATTEST:
By:
it a Preside
Village er Village of Vernon Hills `�O �jERIV;" '
Village of Vernon Hills �. •'•y ��
Date:aw CO)
s
rs
i�tissti�
Final Draft Date: October 4, 2017 Page 112
Canadian National Quiet Zone Agreement
110MV-93kyl1
Lake County
County Engineer/Director of Transportation
COUNTY OF I- F
A"OF -
By.
C air ,an
Clerk I a, County Board
L,ake County I
Date:
Final Draft Date: October 4, 2017 Page 114
CLIENT
MASTER AGREEMENT
ENGINEERING
This Agreement is entered into on , between Patrick Engineering Inc.
("PATRICK"), an Illinois corporation, and Village of Buffalo Grove, 50 Raupp Blvd, Buffalo
Grove, Illinois, 60089, ("CLIENT") and consists of these terms.
ARTICLE I: SCOPE OF SERVICES
As requested from time to time by CLIENT, PATRICK shall provide engineering, geology,
architecture, GIS, survey, Information Technology, Design Build, and/or related services to
support CLIENT'S completion of specific projects. For each Project, PATRICK shall prepare and
submit to CLIENT a Scope of Services (hereinafter called "Work" or "Services"), Fee, and
Schedule. PATRICK shall then prepare a Client Work Order for execution by both CLIENT and
PATRICK. The executed Work Order shall be governed by the terms of this AGREEMENT.
CLIENT understands that PATRICK may, from time to time, utilize the services of subcontractors
to perform all or some of the Work.
The Work to be performed by PATRICK is set forth in each Client Work Order. CLIENT may
request, in writing, changes to the Work. In the event PATRICK agrees in writing to such
changes in the Work, the parties shall agree on an adjustment in the Contract Price and/or
schedule, the changes shall be binding upon CLIENT, and CLIENT agrees to compensate
PATRICK for all Work performed at CLIENT's request. Any Work performed by PATRICK at the
request of CLIENT shall be governed by the terms of this Agreement.
ARTICLE II: STANDARD OF CARE
PATRICK shall perform the Work with the care and skill ordinarily exercised by members of
PATRICK's profession practicing in the same locality under similar conditions or circumstances.
PATRICK makes no other warranty, guarantee or representation, express or implied, in
connection with this Agreement, the performance of the Work or in any report, opinion or other
document developed as part of the Work.
ARTICLE III: CONFIDENTIALITY
PATRICK shall maintain as confidential such information obtained from CLIENT or developed as
part of the Work as CLIENT expressly designates in writing as confidential. This obligation shall
not apply to information which is or comes into the public domain; information which PATRICK is
required to disclose by any of PATRICK's insurers as it relates to a claim or incident that may
generate a possible claim; or information required by law or order of a court, administrative
agency or other legal authority. Unless otherwise agreed in writing, PATRICK may use and
publish CLIENTSs name and a general description of the Work in describing PATRICK's
experience to other clients or potential clients.
ARTICLE IV: SITE ACCESS, SUBSURFACE HAZARDS AND SITE DATA
CLIENT shall provide PATRICK with lawful access to the site(s) where the Work is to be
performed. CLIENT shall defend PATRICK from any challenge to such right -of -entry and shall
indemnify and hold harmless PATRICK from any claims of trespass which may arise. PATRICK
will take reasonable measures to minimize damage to the site and disruption of operations
thereon, however, CLIENT acknowledges that certain procedures may cause some damage to
land or disruption (including, without limitation, soil borings), and that PATRICK shall not be liable
for such damage or disruption, and the correction of which shall not be PATRICK's responsibility
unless otherwise agreed to in writing by the parties. CLIENT shall supply PATRICK with
information on the existence and location of underground utilities, structures and other hazards,
including hazardous wastes or hazardous substances, at any site where the Work is to be
performed. PATRICK shall be entitled to rely on the accuracy and completeness of information
furnished by others (including location of underground utilities and data on subsurface conditions)
and will not conduct independent evaluation thereof unless specified in the Scope of Services.
PATRICK shall not be liable for damage to underground utilities or structures not disclosed in
Patrick Engineering Inc. Partnering to Build Better Infrastructure 062216R13 Page 1 of 6
�J
MASTER AGREEMENT
ENGINEERING
writing or incorrectly disclosed to PATRICK, and CLIENT agrees to defend and indemnify
PATRICK at its sole expense for any claims against PATRICK arising from CLIENT's failure or
negligence in this regard.
ARTICLE V: BILLING
Payments shall be made in accordance with the Illinois Local Government Prompt Payment Act,
50 I LCS.
ARTICLE VI: INSURANCE AND LIMITATION OF LIABILITY
PATRICK carries substantial insurance coverage including Workers Compensation, Employer's
Liability, Commercial General Liability (including contractual liability), Commercial Automobile
Liability and Professional Liability. A Schedule of those coverages and coverage limits currently in
effect is attached to this Agreement. The parties have assessed the relative risks and benefits
which will accrue to each in the performance of the Work and have agreed that PATRICK's total
aggregate liability to CLIENT (or anyone claiming by or through CLIENT) for any injury to person
or property, claims, damages, expenses, costs or losses of any kind, from any cause whatsoever,
shall not exceed the total insurance proceeds paid on behalf of or to PATRICK by its insurers in
settlement or satisfaction of such claims. If any claims are found to be uninsured, the total liability
of PATRICK for such uninsured claims shall not exceed the total fees paid to PATRICK for a
Work Order performed under this Agreement or $25,000, whichever is less. In no event shall
either party be liable to the other in contract or tort for consequential or incidental damages
including, but not limited to, lost profits or losses from interruption of business.
ARTICLE VII: INDEMNIFICATION
(A) To the fullest extent permitted by law, PATRICK shall indemnify, defend and hold CLIENT,
its employees and agents harmless from and against all demands, claims, suits, liabilities
and costs including reasonable attorneys fees and litigation costs ("Claims") caused by or
arising out of the negligent acts, errors or omissions, or willful misconduct of PATRICK, its
employees, agents or subcontractors except to the extent, if any, that any such Claims
results from the negligent acts, errors or omissions, or willful misconduct of CLIENT, its
employees or agents.
(B) To the fullest extent permitted by law, CLIENT shall indemnify, defend and hold PATRICK,
its employees, agents and subcontractors harmless from and against all demands, claims,
suits, liabilities, fines, penalties, and costs including reasonable attorneys fees and costs of
litigation ("Claim") caused by or arising out of:
(i) any conditions existing on or beneath CLIENT's property at the time of
performance of the Services, including, but not limited to, pollution or
contamination of property; or
(ii) the negligent acts, errors or omissions, or willful misconduct of CLIENT, its
employees, agents or contractors except to the extent, if any, that any such
Claim results from the negligent acts, errors or omissions, or willful
misconduct of PATRICK, its employees, agents or subcontractors.
The indemnity obligations stated herein shall survive the termination of this Agreement.
It is further intended by the parties to this Agreement that PATRICK's services in connection with
any Work Order performed under this Agreement shall not subject PATRICK's individual
employees, officers or directors to any personal legal exposure for the risks associated with said
Work Order. Therefore, and notwithstanding anything to the contrary contained herein, the
CLIENT agrees that as the CLIENT's sole and exclusive remedy, any claim, demand or suit shall
Patrick Engineering Inc. Partnering to Build Better Infrastructure 062216Ft13 Page 2 of 6
CLIENT
MASTER AGREEMENT
ENGINEERING
be directed and/or asserted only against PATRICK, an Illinois corporation, and not against any of
its individual employees, officers or directors.
ARTICLE VIII: NOTICE OF CLAIMS; COOPERATION
If CLIENT discovers any facts that might give rise to a claim arising out of the negligent acts,
errors or omissions or willful misconduct of PATRICK, its employees, agents or subcontractors,
CLIENT shall immediately notify PATRICK of same in writing. PATRICK shall be entitled to
contest any such claim with counsel selected by PATRICK or its insurer and shall be entitled to
control any litigation relating to such claim. CLIENT shall not settle or compromise any such
claim without PATRICK's prior written consent and CLIENT shall cooperate with PATRICK and its
insurer in connection with the defense of any such claim.
ARTICLE IX: WORKSITE SAFETY/PATRICK SITE VISITS
PATRICK will comply with CLIENT's rules and regulations governing PATRICK's activities on
CLIENT's premises to the extent that the same are provided in writing to PATRICK prior to
commencement of the Services. PATRICK will be responsible only for the on -site activities of its
employees and subcontractors. If the Work includes site visits, for example, to monitor
construction activities for compliance with plans and specifications, the parties agree that
PATRICK shall assume no responsibility or authority for supervision or control over any
contractor's work or worksite safety, shall have no right to stop the work and shall have no
responsibility or authority for the means, methods, techniques, sequencing or procedures of
construction.
ARTICLE X: REUSE OR ALTERATION OF DOCUMENTS
Documents prepared by PATRICK are instruments of its Work and PATRICK retains all common
law, statutory and other reserved rights, including copyright. PATRICK agrees that CLIENT will
have the non-exclusive, limited, worldwide, royalty free, non transferable and non -assignable, and
non-sublicenseable, right to use the documents on the project identified in the Scope of Services
for each Work Order. PATRICK assumes no liability or responsibility if the documents are reused
by CLIENT or others on any other project. In the event that others alter the documents without
PATRICK's authorization, any and all liability arising out of such alteration is waived as against
PATRICK, and CLIENT assumes full responsibility for such changes. Where PATRICK has used
due care in the electronic or disk transmission of data, information or documents to CLIENT and
its agents, CLIENT shall be responsible for and bear the risk of loss or damages resulting from (i)
errors or defects introduced by such transmission; (ii) CLIENT's or its agent's automated
conversion or reformatting of the data, information or documents; and (iii) deficiencies, defects or
errors in CLIENT's or its agent's software or hardware utilized to receive, transmit, utilize, format
or reproduce the data, information or documents.
ARTICLE XI: NOTICES
Any notices or other communications required or permitted to be given to the parties hereto shall
be deemed to have been given when received, addressed as follows (or at such other address as
the party addressed may have substituted by notice pursuant to this Article XI:
If to PATRICK: Jeffrey C. Schuh P.E.
President
Patrick Engineering Inc.
4970 Varsity Drive
Lisle, Illinois 60532
contractsoatrickco.com
Facsimile: (630) 724-9279
Patrick Engineering Inc. Partnering to Build Better Infrastructure 0622161113 Page 3 of 6
ENGINEERING
If to CLIENT:
Village of Buffalo Grove
Attn:
50 Raum) Blvd.,
Buffalo Grove, IL 60089
E-Mail
ARTICLE XII: DELAYS
CLIENT
MASTER AGREEMENT
Except for the obligation to pay monies owed, neither CLIENT nor PATRICK shall be liable for
any fault or delay caused by any contingency beyond its control including, but not limited to, delay
caused by any third party, any additions or modifications to the Work to be performed by
PATRICK under the Agreement, weather, acts of God, wars, terrorism, labor disputes, material
shortage, delay in obtaining any permits, fires, or demands or requirements of governmental
agencies.
ARTICLE XIII: SUCCESSOR, ASSIGNS
This Agreement shall be binding upon the parties and their respective successors and assignees.
Neither party shall assign its interest in this Agreement without the prior written consent of the
other.
ARTICLE XIV: TERMINATION
This Agreement may be terminated by either party upon written notice to the other. Upon receipt
of notice of termination from CLIENT, PATRICK shall immediately cease work and take all
reasonable steps to minimize costs relating to termination. CLIENT shall pay for services
rendered through the date of receipt of notice of termination.
ARTICLE XV: SEVERABILITY
If any term of this Agreement is held to be invalid or unenforceable as a matter of law, such term
shall be deemed reformed or deleted, but only to the extent necessary to comply with legal
requirements. The remaining provisions of this Agreement shall remain in full force and effect.
ARTICLE XVI: APPLICABLE LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of
Illinois.
Article XVII. AUTHORITY
The persons signing this Agreement warrant that he/she has the authority to sign as, or on behalf
of, the party for whom he/she is signing.
Article XVIII. ATTORNEYS FEES
In the event either Party prevails in any litigation to enforce any term or provision of this
Agreement, the non -prevailing Party shall pay the other Party its actual reasonable attorney s
fees and costs.
Patrick Engineering Inc. Partnering to Build Better Infrastructure 062216R13 Page 4 of 6
CLIENT
MASTER AGREEMENT
ENGINEERING
Article XIX. ENTIRE AGREEMENT
This Agreement constitutes the entire Agreement between Patrick and Client in regard to the
subject matter hereof and supersedes all prior communications, representations, or Agreements
whether oral or written, with respect thereto. It has been induced by no representations,
statements, or agreements other than those herein expressed. No agreement hereafter made
between the parties shall be binding on either party unless reduced to writing and signed by
authorized representatives of the parties.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly
authorized representatives, as follows:
VILLAGE OF BUFFALO GROVE PATRICK ENGINEERING INC.
0 i 7
Date
Signature
Printed Name
Title
Date
Patrick Engineering Inc. Partnering to Build Better Infrastructure 0622161313 Page 5 of 6
• � r
FENGINEERING
EXHIBIT A
Patrick Engineering Proposal No.
Patrick Engineering Project No.
Date of Work Order:
Client Reference:
SCOPE OF SERVICES
Patrick Engineering Inc. proposes to perform the following services in accordance with the Client
Agreement dated between Patrick Engineering Inc., 4970 Varsity
Drive, Lisle, Illinois 60532 ("PATRICK") and Village of Buffalo Grove located at 50 Raupp Blvd, Buffalo
Grove, Illinois, 60089 ("CLIENT').
If the following Scope of Services, fee and schedule are acceptable to CLIENT, then CLIENT shall
execute this Work Order in the space provided below and return one (1) completely executed original to
Patrick Engineering Inc.
PROJECT DESCRIPTION: The Village will need to submit documents to the Federal Railroad
Association (FRA) to recertify the current Quiet Zone. Patrick will perform the investigation and analysis
required to recertify the current Quiet Zone to meet the requirements in Title 49 Code of Federal
Regulation (CFR) Part 222.
SCOPE OF SERVICES: For scope of services outlined in Patrick Proposal 2136TR0092, Revision 1
Dated April 14, 2017, for the 2017 recertification of the current Quiet Zone between MP 27.37 and MP
56.04 on the Canadian National Railway (CN) mainline in Lake County, Illinois.
PRICING AND COMMERCIAL TERMS: $19,600 Lump Sum
COMPLETION DEADLINE:
Each person signing below represents that he or she has full legal authority to bind the parties to the
terms and conditions contained in this document and the referenced Agreement. The parties agree to the
above terms and conditions and PATRICK is authorized to begin Work on the subject project.
Internal Quality Control
Proj. Mgr approval of W.O.:
Ref:
PATRICK ENGINEERING INC.
Signature
Printed Name
Title
Supervisor approval of W.O.:
Patrick Engineering Inc. Partnering to Build Better Infrastructure 093011 rl2 Page 6 of 6
ENGINEERING
October 14, 2016
Michael J. Reynolds
Director Public Works
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, IL 60089
Reference: Proposal for Engineering Services
Lake County Corridor Quiet Zone Recertification 2017
Wheeling to Antioch, Illinois
Patrick Proposal Number: 266TR0092
Dear Mr. Reynolds:
Patrick Engineering Inc. (Patrick) is pleased to present this proposal to the Village of Buffalo Grove
(Village) to provide Engineering Services relating to the 2017 recertification of the current Quiet Zone
between MP 27.37 and MP 56.04 on the Canadian National Railway (CN) mainline in Lake County,
Illinois.
Patrick understands that the Village is the administrator of the Lake County Corridor Quiet Zone. This
proposal was requested by the Village as a follow-up recommended by Patrick back in 2012 during the
last recertification project. Due to recent construction improvements at a couple of the crossings
included in the Quiet Zone Corridor, the Village will need to submit documents to the Federal Railroad
Association (FRA) to recertify the current Quiet Zone. As part of this proposal, Patrick will perform the
investigation and analysis required to recertify the current Quiet Zone to meet the requirements in Title
49 Code of Federal Regulation (CFR) Part 222.
Patrick proposes the following scope of services, budget and schedule to meet the requirements of Title
49 CFR 222 and recertify the current Quiet Zone between MP 27.37 and MP 56.04 along the CN Railway
mainline.
Scope of Services
The following tasks will be performed by Patrick Engineering Inc. (Patrick):
Task 1: Meetings and Coordination
1. Patrick will meet with the Village and/or Corridor Task Force in person for up to three (3)
meetings.
2. Patrick will coordinate with Task Force Agencies and other stakeholders including the FRA, CN,
Metra, ICC, and IDOT for information about completed improvements, traffic information and
updated train and traffic volume data.
4970 varsity Drive, Lisle, Illinois 60532 1 800.799.7050 1 patrickengineering.com
Village of Buffalo Grove
Proposal for Engineering Services
Lake County Corridor Recertification 2017
Proposal #: 296TRO092
October 14, 2016
Page 2
Task 2: Corridor Review
1. Per the FRA requirements, the recertification package is required to contain up-to-date,
accurate and complete Grade Crossing Inventory Forms. Based on previous efforts, Patrick
understands that there are crossings in the corridor that have changed since the 2011/2012
Quiet Zone recertification, which include grade separation improvements at Rollins Road and
Washington Street. In addition, Patrick recommends complete inspection of the corridor to
identify any additional improvements that may have been installed in the last five (5) years as
part of local construction improvements. Any improvements to the crossings that can qualify to
reduce risk will be incorporated into the FRA Quiet Zone calculator for credit towards reducing
the risk of the corridor. Patrick will complete onsite reviews of the fourty-four (44) public,
private and pedestrian crossings in the corridor in order to update all the Grade Crossing
Inventory Forms for the submittal.
2. Patrick will use the field data to update the Grade Crossing Inventory Forms for the 44 at -grade
public, private and pedestrian crossings in the corridor.
3. Patrick will use the field data to update the crossing matrix developed in earlier tasks and the
2011 recertification project.
4. The communities will provide updated traffic count data to Patrick, if needed, and Patrick will
use that data to update the traffic data fields on the Grade Crossing Inventory Forms. The
updated inventory forms will be submitted as part of the recertification package.
Task 3: Risk Analysis
1. Patrick will complete one (1) Quiet Zone calculator scenario of the risk that the corridor is
qualifying for when including the recent improvements. This corridor risk assessment will be
performed after the field inspection and will include any recent roadway improvements
constructed for any of the crossings in the corridor.
2. It is assumed that the corridor will be approved based upon the recent changes of two crossings
being converted to grade separations. However, it is a possibility that increases in traffic
volumes and/or recent accidents may have contributed to an increased risk of the Quiet Zone
Corridor. if Patrick determines that the risk is no longer in compliance with the FRA
requirements for obtaining Quiet Zone Status, Patrick will complete up to three (3) additional
scenarios for reducing risk along the Wheeling to Antioch Corridor in order to determine the
preferred scenario for FRA recertification.
3. Patrick will summarize findings in a matrix and review the findings with the Village and/or the
Task Force Agencies.
Task 4: FRA Recertification Package
1. Patrick will develop and submit a draft package for review. This package includes a cover letter;
affirmation that the crossing continue to conform the requirements of Appendix A of Title 49
Village of Buffalo Grove
Proposal for Engineering Services
Lake County Corridor Recertification 2017
Proposal #: 2136TR0092
October 14, 2016
Page 3
CFR 222; and up-to-date, accurate and complete Grade Crossing Inventory forms for the 44
public, private and pedestrian crossings in the corridor.
2. With approval from the Task Force, Patrick will submit the recertification packages to the Task
Force Agencies and the stakeholders including FRA, CN, Metra, IDOT, ICC and private
landowners with active private crossings in the corridor. These packages will be sent via
certified mail, return receipt requested per the FRA's requirements.
Task 5: FRA Documentation
1. If needed, Patrick will develop Alternative Supplemental Safety Measure Application for
submittal to the Task Force Agencies and the stakeholders including FRA, CN, Metra, IDOT, ICC
and private landowners with active private crossings in the corridor.
2. Patrick will develop one Amended Notice of Establishment for submittal to the Task Force
Agencies and the stakeholders including FRA, CN, Metra, IDOT, ICC and private landowners with
active private crossings in the corridor.
Task 6: Project Management
1. Patrick will manage the schedule, deliverables and financial aspects of the project.
2. Patrick will complete quality control and quality assurance on all deliverables.
Assumptions
Patrick assumes the following services are not included as part of the project Scope of Services listed
above; however, these services can be provided as an additional service or under separate contract:
1. Task Force Agencies will provide updated traffic count data for public crossings in the corridor.
2. Diagnostic meetings are not required as part of the recertification process.
3. Public involvement, council presentations and public hearings.
4. Roadway and median design.
5. Topographic survey is not required as part of the recertification process.
Preliminary Schedule
We are prepared to start within one week after receiving Notice to Proceed (NTP). We will analyze the
current FRA Inventory forms to identify where the traffic counts will need to be completed by the Task
Force Agencies in order for Patrick to perform risk review. Patrick will coordinate obtaining the traffic
count data from each agency and proceed with the field review. A draft of the Quiet Zone Study
Recertification package will be delivered to the Village within two (2) months after the traffic counts are
received from each agency.
It should be noted that some FRA requirements may require six months or more for processing crossing
improvement data before issuing approval to proceed with the implementation plan for a quiet zone.
Village of Buffalo Grove
Proposal for Engineering Services
Lake County Corridor Recertification 2017
Proposal #: 2B6TR0092
October 14, 2016
Page 4
Budget
We propose to complete Tasks 1-5 on a lump sum fee as follows:
Task Description
Cost Per Task
Task 1: Meetings and Coordination
$2,440
Task 2: Corridor Review
$4,520
Task 3: Risk Analysis
$4,260
Task 4: FRA Recertification Package
$4,883
Task 5: FRA Documentation
$2,400
Task 6: Project Management
$1,140
Total
$19,600
Additional scope not identified in this proposal, but requested by the Village on behalf of the Task Force
Agencies, will be addressed in a written notification to the Village prior to any expenditure of effort.
This will be in accordance with the attached Schedule of Fees and Services. Any changes will not be
executed without prior written authorization from the Village.
This proposal may only be modified in writing. If the proposal satisfactorily meets the Village and Task
Force Agencies' requirements for the proposed work, please sign where indicated below and return the
signed acceptance to Patrick Engineering Inc. Please sign the attached Client Project Agreement for
Professional Services and return a signed copy to Patrick Engineering Inc. We will return an executed
copy for your files. This proposal will be open for acceptance within 60 days from the date of this letter,
unless changed by Patrick Engineering Inc. in writing.
We appreciate this opportunity to assist the Village and the other Task Force Agencies along the Lake
County Quiet Zone Corridor. Please feel free to call either of us at (630) 795-7304 if you have any
questions or need any additional information.
Sincerely,
PATRICK ENGINEERING INC.
Karie E. Koehneke, P.E. Paul M. Lopez, P.E., S. .
Project Manager Vice President
Attachments: Client Project Agreement and 2016 Fee Schedule
Village of Buffalo Grove
Proposal for Engineering Services
Lake County Corridor Recertification 2017
Proposal #: 2136TR0092
October 14, 2016
Page 5
The contents of this proposal no. 2136TR0092 dated October 14, 2016, to perform Engineering Services
for the Village of Buffalo Grove, is understood and accepted as indicated. This proposal together with
the referenced agreement is hereby considered to be an Agreement for Engineering Services for the
subject project, and Patrick Engineering Inc. is hereby authorized to proceed with the work described
herein.