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2017-20A RESOLUTION APPROVING AGREEMENT BETWEEN THE BUFFALO GROVE-LINCOLNSHIRE CHAMBER OF COMMERCE AND THE VILLAGE OF BUFFALO GROVE REGARDING BUFFALO GROVE DAYS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant tote Elinois Constitution of 1970; and WHEREAS, in order to coordinate the specific activities forte 2017 Buffalo Grove Days the Village and the Buffalo Grove -Lincolnshire Chamber of Commerce desire to enter into "Agreement Between The Buffalo Grove -Lincolnshire Chamber of Commerce and the Village of Buffalo Grove Regarding Buffalo Grove Days" (Exhibit A hereto). NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that the Village President and Village Clerk are hereby authorized and directed to execute the attached "Agreement Between The Buffalo Grove- Lincolnshire Chamber of Commerce and the Village of Buffalo Grove Regarding Buffalo Grove Days" (Exhibit A hereto). AYES: 5 ® Berman, Trijijug, SLein, ABSENT ] : I - Weidnfe PASSED: June 19 201 APPROVED: June 19,201 Janet M. Sirabian, Village Clerk APPROVED: — i&ijly,",,IW4,-�..-V--i-��� _/ 11 3mm AN AGREEMENT BETWEEN THE BUFFALO GROVE-LINCOLNSHIRE CHAMBER OF COMMERCE AND THE VILLAGE OF BUFFALO GROVE REGARDING BUFFALO GROVE DAYS This Agreement is entered into as of the date of the last signature below between the Village of Buffalo Grove ("Village") and the Buffalo Grove -Lincolnshire Chamber of Commerce ("Chamber"). WHEREAS, Buffalo Grove Days is a Village -sponsored community event that occurs annually over Labor Day weekend in the Village of Buffalo Grove; and WHEREAS, the Buffalo Grove Days event includes musical entertainment, a carnival, business fair, food and drink concessions, arts and crafts fair, public safety education, special programs for the disabled and challenged, and more; and WHEREAS, the Village and the Chamber wish to memorialize their intention to work together to coordinate specific activities for the 2017 Buffalo Grove Days; and NOW, THEREFORE, in consideration of the mutual promises and obligations set forth below, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the Village and the Chamber hereby agree as follows: nonowl"11 The term of this Agreement shall be for one (1) Buffalo Grove Days event to take place Wednesday, August 30, 2017 through Monday September 4, 2017. The Chamber, acting in partnership with the Village, shall be primarily responsible for the promotion and execution of the following specific Buffalo Grove Days events: B. Alcoholic beverage sales 11 The Chamber shall coordinate and reasonably cooperate with the Office of the Village Manager, the Buffalo Grove Days Staff Liaison, the Police Department and the Buffalo Grove Days Committee, in connection with the planning and execution of the above -referenced events. 3. Finances AThe Village shall pay for the costs to rent the tents necessary to execute the alcoholic beverage sales, business fair, and food sales. B. The Chamber shall collect registration fees from both the vendors in the food tent and food trucks. The Chamber shall be entitled to retain seventy-five percent (75%) of the registration fees, and shall remit to the Village an amount equal to twenty- five percent (25%) of the registration fees. C. The Chamber shall solicit and collect corporate sponsorship funds supporting Buffalo Grove Days. The Chamber shall pay for all costs associated with the solicitation of sponsors, The Chamber shall share all sponsorship information with the Village and Buffalo Grove Days Committee so that the appropriate marketing and recognition takes place by the deadlines needed for publicity (website and BG Days Booklet) and event signage, The Chamber shall be entitled to receive a commission of twenty percent (20%) of the first $15,000 in corporate sponsorship funds received by the Buffalo Grove Days Committee. For any corporate sponsorship funds received by the Buffalo Grove Days Committee in excess of $15,000, the Chamber shall be entitled to receive a commission ofthirty percent (30%) of the incremental amount above $45,000. D. The Chamber shall operate the beer tent and pay the Village fifty percent (50%) of net revenues collected from the sale of alcoholic beverages. The Chamber agrees to provide the Village with a statement of expenses and revenues, including any requested documentation, to ensure the correct payment is made. E. The Chamber shall pay shall pay to the Village the greater amount of (i) the combined amount required in Sections 3.B and 3.13, or (ii) $10,000. AThe Village will appoint the Director of the Chamber of Commerce to the Buffalo Grove Days Committee. B. The Chamber shall coordinate and reasonably cooperate with the Buffalo Grove Days Committee, and the Buffalo Grove Days of Liaison, in connection with the planning for and execution of the above events. C. The Chamber will provide a name and cell phone number for the individual in charge of the beer tent, food tent/trucks, and business fair for all hours of event operation. This contact list will be kept at the information booth so that the Village N 5. Food sales A. The Chamber shall be responsible for the acquisition and management of the for -profit food vendors, including, but not limited to selling booth space, establishing a pricing structure for all items sold by the vendors, coordination of specific food items to be sold and assigning locations to specific vendors on the festival site. The Chamber also shall be responsible for, and use its best efforts to obtain, a variety of local food vendors in an effort to ensure that festival patrons shall have a variety of food options from which to choose. The BBQ Challenge is a separate event managed by the Buffalo Grove Days Committee members and is not subject to this Agreement. B. The Buffalo Grove Days Committee shall be responsible for set up, take down, and maintaining the food tent throughout the festival, including, but not limited to fulfilling "day -of' vendor needs, such as providing propane and ice. The Chamber shall use its best efforts to ensure that any vendor requests or needs are promptly communicated to the Committee so they can be timely fulfilled. The Buffalo Grove Days Comr.tittee will also use its best efforts to coruitunicate food vendor needs to the ISMM WUPT M-1 EmLam= By - Dane C. Bragg, Village Manager Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, Illinois 60089 Date: MOW11 By: �47 It Gregg 8fKn, President Buffalo Grove Area Chamber of Commerce Date: -� Im