2017-20A RESOLUTION APPROVING AGREEMENT BETWEEN
THE BUFFALO GROVE-LINCOLNSHIRE CHAMBER OF COMMERCE
AND THE VILLAGE OF BUFFALO GROVE
REGARDING BUFFALO GROVE DAYS
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant tote Elinois
Constitution of 1970; and
WHEREAS, in order to coordinate the specific activities forte 2017 Buffalo Grove
Days the Village and the Buffalo Grove -Lincolnshire Chamber of Commerce desire to enter into
"Agreement Between The Buffalo Grove -Lincolnshire Chamber of Commerce and the Village of
Buffalo Grove Regarding Buffalo Grove Days" (Exhibit A hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, that the Village President and Village Clerk are hereby authorized and
directed to execute the attached "Agreement Between The Buffalo Grove- Lincolnshire Chamber
of Commerce and the Village of Buffalo Grove Regarding Buffalo Grove Days" (Exhibit A
hereto).
AYES: 5 ® Berman, Trijijug, SLein,
ABSENT ]
: I - Weidnfe
PASSED: June 19 201
APPROVED: June 19,201
Janet M. Sirabian, Village Clerk
APPROVED:
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AN AGREEMENT BETWEEN
THE BUFFALO GROVE-LINCOLNSHIRE CHAMBER OF COMMERCE
AND THE VILLAGE OF BUFFALO GROVE
REGARDING BUFFALO GROVE DAYS
This Agreement is entered into as of the date of the last signature below between the
Village of Buffalo Grove ("Village") and the Buffalo Grove -Lincolnshire Chamber of
Commerce ("Chamber").
WHEREAS, Buffalo Grove Days is a Village -sponsored community event that occurs
annually over Labor Day weekend in the Village of Buffalo Grove; and
WHEREAS, the Buffalo Grove Days event includes musical entertainment, a carnival,
business fair, food and drink concessions, arts and crafts fair, public safety education, special
programs for the disabled and challenged, and more; and
WHEREAS, the Village and the Chamber wish to memorialize their intention to work
together to coordinate specific activities for the 2017 Buffalo Grove Days; and
NOW, THEREFORE, in consideration of the mutual promises and obligations set forth
below, and other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the Village and the Chamber hereby agree as follows:
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The term of this Agreement shall be for one (1) Buffalo Grove Days event to take
place Wednesday, August 30, 2017 through Monday September 4, 2017.
The Chamber, acting in partnership with the Village, shall be primarily
responsible for the promotion and execution of the following specific Buffalo Grove
Days events:
B. Alcoholic beverage sales
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The Chamber shall coordinate and reasonably cooperate with the Office of the Village Manager,
the Buffalo Grove Days Staff Liaison, the Police Department and the Buffalo Grove Days
Committee, in connection with the planning and execution of the above -referenced events.
3. Finances
AThe Village shall pay for the costs to rent the tents necessary to execute
the alcoholic beverage sales, business fair, and food sales.
B. The Chamber shall collect registration fees from both the vendors in the
food tent and food trucks. The Chamber shall be entitled to retain seventy-five percent
(75%) of the registration fees, and shall remit to the Village an amount equal to twenty-
five percent (25%) of the registration fees.
C. The Chamber shall solicit and collect corporate sponsorship funds
supporting Buffalo Grove Days. The Chamber shall pay for all costs associated with the
solicitation of sponsors, The Chamber shall share all sponsorship information with the
Village and Buffalo Grove Days Committee so that the appropriate marketing and
recognition takes place by the deadlines needed for publicity (website and BG Days
Booklet) and event signage, The Chamber shall be entitled to receive a commission of
twenty percent (20%) of the first $15,000 in corporate sponsorship funds received by the
Buffalo Grove Days Committee. For any corporate sponsorship funds received by the
Buffalo Grove Days Committee in excess of $15,000, the Chamber shall be entitled to
receive a commission ofthirty percent (30%) of the incremental amount above $45,000.
D. The Chamber shall operate the beer tent and pay the Village fifty percent
(50%) of net revenues collected from the sale of alcoholic beverages. The Chamber
agrees to provide the Village with a statement of expenses and revenues, including any
requested documentation, to ensure the correct payment is made.
E. The Chamber shall pay shall pay to the Village the greater amount of (i)
the combined amount required in Sections 3.B and 3.13, or (ii) $10,000.
AThe Village will appoint the Director of the Chamber of Commerce to the
Buffalo Grove Days Committee.
B. The Chamber shall coordinate and reasonably cooperate with the Buffalo
Grove Days Committee, and the Buffalo Grove Days of Liaison, in connection with
the planning for and execution of the above events.
C. The Chamber will provide a name and cell phone number for the
individual in charge of the beer tent, food tent/trucks, and business fair for all hours of
event operation. This contact list will be kept at the information booth so that the Village
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5. Food sales
A. The Chamber shall be responsible for the acquisition and management of
the for -profit food vendors, including, but not limited to selling booth space, establishing
a pricing structure for all items sold by the vendors, coordination of specific food items to
be sold and assigning locations to specific vendors on the festival site. The Chamber also
shall be responsible for, and use its best efforts to obtain, a variety of local food vendors
in an effort to ensure that festival patrons shall have a variety of food options from which
to choose. The BBQ Challenge is a separate event managed by the Buffalo Grove Days
Committee members and is not subject to this Agreement.
B. The Buffalo Grove Days Committee shall be responsible for set up, take
down, and maintaining the food tent throughout the festival, including, but not limited to
fulfilling "day -of' vendor needs, such as providing propane and ice. The Chamber shall
use its best efforts to ensure that any vendor requests or needs are promptly
communicated to the Committee so they can be timely fulfilled. The Buffalo Grove Days
Comr.tittee will also use its best efforts to coruitunicate food vendor needs to the
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WUPT M-1 EmLam=
By -
Dane C. Bragg, Village Manager
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Date:
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By: �47 It
Gregg 8fKn, President
Buffalo Grove Area Chamber of Commerce
Date:
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