2017-09 Resolution 2017-09
STATE OF ILLINOIS
JOINT PURCHASING PROGRAM
:,.
CMS
PARTICIPATION RESOLUTION
Pursuant to the rules promulgated by the Illinois Department of Central Management Services
("Department") in furtherance of the Illinois Governmental Joint Purchasing Act,
BE IT HEREBY RESOLVED BY THE
The Village of Buffalo Grove
Name of Governmental Unit
That said governmental unit does hereby agree on a voluntary basis top icipate in the Joint
Purchasing Program administered by the Department from the date of this resolution until such time
as the Department is given written notice this resolution is revoked.
BE IT FURTHER RESOLVED THAT —Brett Robinson-Purchasinalvetrumer
Name and Title of Contact Person
Is hereby authorized and directed to execute on behalf of the governmental unit all necessary forms,applications,
requisitions,and other documents related to this program.
DATE OF PASSAGE March 20,2017
OFFICER OF GOVERNMENTAL ENTITY(BOARD MEMBER)
Print Name: Beverly Sussman Title: Village President
Signature:
ATTEST(OFFICIAL OF GOVERNING BODY)
Print Name: Janet M. Sirabian Title: Village Clerk
Signature: A
Contact Information:
Mailing Address: 50 Raupp Blvd,
City/Zip Code: Buffalo Grove, IL 60089
County: Cook
E- ail: BGFinance(dwbe.oEg
Phone: 847-459-2500
(Area Code)
Fax: 847-459-7906
(Area Code)
Return to: Joint Purchasing Coordinator
Department of Central Management Services
801 Stratton Office Building
Springfield,IL 62706
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(30 ILCS 5251) Governmental Joint Purchasing Act.
(30 ILCS 525/0.01) (from Ch. 85, par. 1600)
Sec. 0.01. Short title. This Act may be cited as the
Governmental Joint Purchasing Act.
(Source: P.M 86-1324. )
(30 ILCS 525/1) (from Ch. 05, par. 1.601)
Sec. 1. For the purposes of this Act, "goveinnlental unit"
means State of Illinois, any State agency as defined in
Section 1-15.100 of the Illinois ProcnirEnnent Code, officers of
the State of Illinois, any public authority which has the
power to tax, or any other public entity created by statute.
(Source: P.A. 98-1076, eff. 1-1-15. )
(30 ILCS 525/2) ',from Ch. 85, par. 1602)
Sec. 2. Joint purchasing authority.
(a) Any governmental unit any purchase personal property,
supplies and services jointly with one or more other
governmental units. All such joint purchases shall be by
competitive solicitation as provided in Section 4 of this Act.
The provisions of any other acts under which a
unit operates which refer to purchases am! lyrocedures in
connection therewith shall- be superseded by the provisi-ons of
this Act when the governmental units are exercising the joint
powers created by this Act.
(--L--5) A chief procurement officer established in Section
10-20 of the Illinois Procurement Code may authorize the
purchase of personal property, supplies, and services Jointly
with a governmental entity of this or another state or with a
consortium of governmental enti-ti-es of one or, more other
states. Subject to provisions of the joint purchasinq
solicitation, the appropriate chief procurement officer may
designate the resulting contract as available to governmental
units in Illinois.
(b) Any not-for-profit agency that qualifies under Section
45-35 of the Illinois Procurennent Code ami that either (1)
acts pursuant to a board established by or controlled by a
unit of local government or (2) receives grant funds from the
State or from a unit of local government, shall be eligibli-e to
participate in contracts established by the State.
(Taurce: P.A. 96-584, ME. 1-1-10; 97-895, off. 8-3-12. )
(30 !LCS 525/3) (from Ch, 85, par. 1603)
Sec, 3. Conduct. of competitive -procureitient. UncEr any
agreement of governmental units that desire to make joint
purchases pursuant to subsection (a) of Section 2, one of the
governmental units shall conduct the competitive procurement
process. Where the State of Illinois is a party to the joint
purchase agreement, the appropriate chief procurement officer
shall conduct or authorize the cowyntAtive procurement
process. Expenses of such competitive procurement process may
be shared by the participating governmental units in
proportion to the amount of personal, property, supplies or
services each unit purchases.
When the State of Illinois is a party to the joint
purchase agreement pursuant to subsection (a) of Section 2,
the acceptance of responses to the competitive procurement
process shall be in accordance with the illUmis Procurement,
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Code anal rules promulgated under Lhat Code.: When the Staate of
Illinois is not a party to the joint purchase agreement, the
acceptance of responses to the competitive procurement process
Shall, be governed by the agreement.
When the State of Illinois is a party to a joint purc-hase
agreement pursuant- to subsection Q-5) of Sectizzi 2, the State
may act as the lead state or as a participant V te. Wheal the
State of Illinois is the lead state, a]!A. such, joiril- purchases
shall he Conducted in accordance with the Illinois Procurement
Code. When illinois is a participant state, all such joint
purchases shall be conducted in accordance with the
procurement laws of the Lead state; provided that all such
joint procurements must be by competitive solicitation
process. Ail resulting awards Shall be puS,,lLshe,-1 Ln, the
appropriate volume of the Illinois procurement Bullet-Ji,r) as may
be required by Illinois law governing publication of the
solicitation, protest, and award of Illinois State contracts.
Contracts resulting from a joint purchase shall ce,)nt'ain ail
provisions required by Illinois law ;,ind, rule.
The pursonal property, supplies or services involved shall,
be distributed or rendered direct.-Ly v.c- each qc)vernmental', unit
Laking part, in the purchaser The person selli-n-g the personal.
property, supplies or services may bill each governmental unit
separately for its proportionate share of the cost of the
personal property, supplies or services purchased.
The credit or liability of each governmental unit shaLi
remain separate and distinct. Disput,es het,ween bi-.J6ers and
goveriunental units shall be resolved between the im-mediate
parties.
Mnwce: P.A. U-89" eff. 8--3-12; 98-1076, eff. 1-1-15. )
(30 !LCS 525/4) (frmn Ch. 85, par. 1604)
Sec. 4. Bids, offers, and small purchases. The purchases
of all personal property, suokies and servi.ces under this
Act, exuat for small purchases, she!,,-!- be based on compet,-.,-, i,-,,-e
solicitations and shall follow the same procedures used for
competitive solicitations made pursuant to the Illinois
Procurement Code. For purchases pursuant to subsection (a) of
Section 2, bids and offers shall be solicited by pubiic notice
inserted at least once in a newspaper of genend. circulaLion
in one of Lhe coup;-ies where the materials are M be used and
at least:. 5 calendar days before the final- date of submitting
bids or offers. Where the State of E1,linois is a party to the
joint purchase agreement, public notice solicinng the bLds or
offers shall be published in the appropriate volume of the
Illinois Procurement Bulletin. Such notice shall include a
general description of the personal property, supplies or,
services to be purchased and shall state, where aLl ',bLanL,'s and
specifications may be obtained and -]-)a time and place for file
opening of bids and offers. The, governmental unit conducting,
tint conqoetitive procurement process may also solicit sealed
bids or offers by sending requests by mail to potential
contractors and by posting notices an a public bulletin board
in its office. Small purchases pursuant, to this Section shall
' Low the same procedure used for Emiall purchases in Sectil,on
2r 20 of the Illinois Puxwrement Code.
All purchases, orders or contracts shall be awc�rdcd to the
lowest responsible bidder or highe• t-ranked offeror, taking
into consideration the qualities of the articles or se--r\,,i-ces
supplied, their conformity with the specifications, their
suitability to the requirements of the participating
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clove rnmen t al, units and the delivery terms.
Where the State of Illinois is not a party, all -- ids or
offers may be rejected and new bids or offers solicited if one
or more of the participating qovernmen.t.ai units believes ':.he
public interest may be served thereby, Each bid or offrer, with
the name M the bidder or oEferor, shall be entered an a
rewmd, which record with the successful- bid or offer,
indicated thereon shall , after the award of the purchase or
order or contract, be open to public inspectiot A copy of all
contracts shall be filed with the purchasing office or clerk
or secretary of each participating governmental, unit.
(Source: P.A. 97-895, eff. B-3-12; 98-10-/6, eff. 1-1-15. )
(30 TLCS 52b/4.1) (frorn, Ch. 85, par. 1604.1)
Sec. 4 .1. Purchases made pursuant to this Act shall be
made in compliance with U.ne "Loc,'ai Governr(ler!L Prorript Payment_
Act", approved by the Si. pity-fourth General Assembly.
(Source: P.A. 84-731. )
(30 ILCS 525/4.2) (from Ch. 85, par. 16002)
Sec. 4.2. Any governmental unit may, withouc violating any
bidding requirement otherwise applicable to 1" procure
personal property, supplies and ser,,,,ices ---under any cont-r',,Ict
let by the State pursuant to lawful procurement procedures.
Purchases made by the State of illinois must be approved or
authorized by the appropriate chief procurement officer.
(Source: P.A. 97-895, eff. 8-3-12. )
(30 ILCS 525/50 (from Ch. 85, par. 1605)
Sec. 5. The provisions of this Act shall not apply to
public utility services.
(Scurce. F,aws 1961, p. 3382. )
(3 ) ILCS 52516) (from Ch- 85f par. 1606)
Sec. 6.
The powers and authority conferred by this Act shall be
construed as in addition and supplemental to powers or
authority conferred by any other law and nothing in this Act
shall be construed as limiting any other powers or authority
of any publ-ic agency.
(Source: P.A. 76-641. )
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