2017-04 RESOLUTION NO. 201,7 - 04
A RESOLUTION APPROVING A PROPOSAL BY TRESSLER, LLP FOR LEGAL
SERVICES
WHEREAS,the Village of Buffalo Grove ("Village") desires to continue to work
with Tressler, LLP ("Tressler") to provide legal services; and
WHEREAS, staffs from both the Village and Tressler have negotiated market
rates for legal services; and
WHEREAS, the Village President and Board of Trustees have determined that it
is in the best interests of the Village to approve the Proposal pursuant tote terms of this
Resolution;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND
BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, IN COOK AND
LAKE COUNTIES, ILLINOIS, as follows:
Section 1. Recitals.
The foregoing recitals are incorporated herein as findings of the President and
Board of Trustees.
Section 2. Approval of Proposal.
The Proposal is hereby approved and is attached as Exhibit A.
Section 3. Effective Date.
This Resolution shall be in full force and effect from and after this Resolution's
passage and approval in the manner required by law.
PASSED this 23rd day of January 2017, by vote of the Board of Trustees of the Village of
Buffalo Grove, Illinois, as follows:
AYES: 6 -Berman,Trilliiig
, Stein,Ottenheiiiier— Weidenfeld, Jobusoi
NAYS: 0 - Noiie
ABSENT: 0 - Node
PASSED: Jaiwary 23.2017
APPROVED: JativaLy 23. 2017
APPROVED:
Bcve�rl Sussn Village President��
ATTEST:
Janet M.'Sir'abiaii,Village Clerk
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EXHIBIT A
PROPOSAL
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TressierILLP
MEMORANDUM
To: Dane Bragg, Village Manager
Jenny Maltas, Deputy Village Manager
CC: Art Malinowski, Human Resources Director
From: William Raysa
Luke Glisan
Michael Zimmermann
Date: January 10, 2017
Re: 2017 Retainer Proposal
Proposed
Effective February 1, 2017
Date
Retainer
As we have discussed over the past few months, for 2017, we propose the following fee
arrangement. The Retainer would remain $50,000 per year and billed in equal monthly
installments in arrears in the month following the month in which services are rendered. The
retainer shall be deemed a flat fee for the following monthly scope of services:
a. routine phone calls
b. routine emails
c. review of agenda and packet for Village Board
d. review of agenda and packet for Planning & Zoning Commission
e. attendance at one Village Board meeting and one Village Board committee of the
whole meeting per month by one attorney; (additional attorneys attending at
Tressler's behest will be included in retainer)
f. Attendance at up to two Planning& Zoning Commission Meeting per month by one
attorney as needed.
Non-Retainer General Corporate
Tress I e rup 2017 Retainer Proposal
The following services which are not included in the Retainer, but which could be
classified as general corporate legal work will be billed under matter 10303-0001, General
Corporate:
g. All routine ordinances and resolutions (does not include major rewrites to portions
of Village Code);
h. FOIA and OMA counsel;
i. Review of construction RFPs, bid packets and contract documents;
j. Extended, non-routine telephone calls,
k. General corporate memos, and legal advice with staff, manager, or elected officials
as needed and attendant to general counsel legal work;
I. Preparation and review of contracts and advice related to routine purchasing;
m. Routine legal advice related to personnel and human resources;
n. Routine Police and Fire discipline not including prosecution of charges or
arbitrations;
Special Proiects, Litigation and other Non-retainer Services.
Services not included in Retainer. The following services are not included in the
Retainer and are not considered general corporate services. These will be billed as separate
matters:
0. Annexation;
p. Bankruptcy;
q. Board of Fire & Police Commission Proceedings;
r. Collective bargaining disputes and grievances;
S. Eminent domain;
t. Intergovernmental Agreements;
U. Intervention or participation in police or fire pension board matters;
V. Liquor License enforcement proceedings;
W. Major amendments to portions of the Village Code;
X. Major/unusual purchasing projects (e.g. water meter replacement program);
y. Personnel investigations and related meetings;
Z. Personnel policy documents and amendments;
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Tresslerup 2017 Retainer Proposal
aa. Real estate acquisition or disposition (including leasing, sales, purchases,
easements);
bb. Tax Increment Finance district formation and administration;
cc. Training/orientation for staff and elected officials;
dd. Village Board Committee Meetings;
ee. Major zoning and development work;
ff. Small cell antenna projects;
gg. Special Service Areas;
hh. Any services related to the Affordable Care Act and related benefits;
ii. Unique or large projects which by their nature are not routine general corporate
services as determined by Tressler and the Village Manager;
jj. Out of pocket expenses.
Cost Recover
kk. Cost recovery escrow work.
Litigation
Ill. Litigation/mediations/arbitration/administrative tribunals, including appeals from
BOFIPC and local liquor commissioner and pre-filing claims administration,
investigation and negotiation;
mm. Special Prosecutions;
Our Fees for the above services are proposed as follows:
Category Curr=Lmonthlj. Prgpased Rate(Blendedl Increase 0
Retainer $4,167/month 4,167 0.0%_
General Corporate 175/hr. 200 14.3%
Special Projects 175 200 14.3%
Litigation 210 210 0.0%
Cost Recovery 275 275 0.0%
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Tress I e rl LLP 2017 Retainer Proposal
Our niche practices such as insurance coverage, intellectual property, labor law and
environmental law would be billed at our current rates for those practices. Fees for bond issues
would continue to be as agreed at the time of the bond issuance.