2016-11 04/12/2016
RESOLUTION NO. 2016- 1
A RESOLUTION APPROVING AGREEMENT WITH
CIORBA GROUP FOR ENGINEERING SERVICES
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and
WHEREAS, the Village desires to begin a Phase I Design Study of Thompson
Boulevard from Arlington Heights Road to Weiland Road, and Bran n Lane, from Deerfield
Parkway to Prairie Road which Design Study being performed by Ciorba Group, Inc.; and
WHEREAS, Ciorba Group, Inc. has submitted to the Village the attached agreement
entitled "Agreement For Engineering Services Village of Buffalo Grove Brandywyn Lane&
Thompson Boulevard Improvements Preliminary Engineering Services (the "Ciorba
Agreement").
NOW THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS, that the Village President and Village Clerk are hereby authorized and
directed to execute the attached Ciorba Agreement.
AYES: 6 - Berman,"frilling,Stein,Ottenheirner, Weidenfeld Johilson
NAYS: 0 -None
ABSENT: 0 -None
PASSED: April 8, 2016.
APPROVED: April 18, 2016.
Beverly Suss Village President
ATTEST:
Janet M. Sirabian,Village Clerk
AGREEMENT FOR ENGINEERING SERVICES
VILLAGE OF BUFFALO GROVE
BRANDYWYN LANE & THOMPSON BOULEVARD IMPROVEMENTS
PRELIMINARY EN IN RIN SERVICES
This AGREEMENT, made this )b r#q day of 8941L, 2016 by and between the Village of Buffalo
Grove (hereinafter referred to as the "VILLAGE" and CIORBA GROUP, IC located at 5507 North
Cumberland Avenue in Chicago, Illinois, a firm of Consultants (hereinafter referred to as the
"ENGINEER"), with regard to providing preliminary engineering services in connection with the Brandywyn
Lane & Thompson Boulevard Improvements (hereinafter referred to as the "PROJECT'). The PROJECT
involves the relimina Phase I desi n of Brand w n Lane from Deerfield Parkway to Prairie Road and
Thompson Boulevard from Arlington Heights Road to Weiland Road.
NOW THEREFORE, the VILLAGE and the ENGINEER, in consideration of the mutual covenants
hereinafter set forth, agree to as follows:
BASIc AGREEMENTS OF THE ENGINEER
1. The ENGINEER, in signing this AGREEMENT, certifies that he is in compliance with the Illinois
Statutes relating to professional registration of individuals and to corporate practice for rendering such
services. The ENGINEER further certifies that 362525351 is their correct Federal Taxpayer
Identification Number and that they are doing business as a corporation.
2. The ENGINEER does hereby certify that it is not barred from entering into this contract as a result of a
violation of either Sec. 720 ILCS 5/33E-3 or 720 ILCS 5/33E-4 of Chapter 38, Illinois Revised
Statutes.
3. The ENGINEER warrants that he has complied with applicable Federal, State and local laws
pertaining to labor, equal employment opportunity and contract procurement and knows of no
violations thereof, and such warranty shall survive until time of completion of the project.
4. The ENGINEER agrees to perform professional services in connection with the project hereinafter
stated. The ENGINEER will serve as the VILLAGE'S professional engineering representative in those
phases of the Project to which this Agreement applies, and will give consultation and advice to the
VILLAGE during the performance of his services.
5. The engineering services to be performed under the contract are described in EXHIBIT A -SCOPE
OF SERVICES. The work shall commence within five (5) calendar days of receiving written
authorization to proceed from the VILLAGE. Services shall be completed within 600 calendar days of
receiving written authorization to proceed from the VILLAGE. Time to complete the services excludes
from consideration periods of delay caused by circumstances beyond the control of the ENGINEER
and, if applicable, review time by any necessary State and Federal agencies.
6. The ENGINEER agrees to maintain insurance coverage in the following minimum amounts:
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Professional Liability $2,000,000
General Liability $1,000,000 Each Occurrence—Bodily Injury
$1,000,000 Each Occurrence—Property Damage
$2,000,000 Aggregate
Automotive Liability—including $1,000,000 Per Person/Per Occurrence
non-ownership and hired car coverage
Employer's Liability $500,000 Each
Worker's Compensation Per Statutory Amount
The ENGINEER shall file with the VILLAGE a Certificate of Insurance showing complete coverage of
all insurance required, signed by the insurance companies or their authorized agents. Each certificate
shall provide that the coverage shall not be terminated without 30 calendar days advance written
notice to the VILLAGE except for 10 calendar days notice for cancellation due to non-payment. The
ENGINEER shall name the VILLAGE, its officials and officers, elected and appointed, and employees,
and VILLAGE Attorney William Raysa as agent of VILLAGE, as additional insured. ENGINEER shall
require all subcontractors to carry insurance in the amounts stated above.
7. The ENGINEER will attend conferences and will visit the site of the work at any reasonable time when
requested to do so by the VILLAGE or the Illinois Department of Transportation, hereinafter referred to
as the"DEPARTMENT".
8. All studies, reports, plans, contract documents and estimates to be furnished by the ENGINEER,
pursuant to this AGREEMENT, will be in accordance with current standard specifications and policies of
the VILLAGE and the DEPARTMENT. It is understood that all such studies, reports, plans, contract
documents and estimates shall, before being finally accepted, be subject to the approval of the VILLAGE
and the DEPARTMENT.
9. All plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be
endorsed by him and show his professional seal where such is required by law.
10. The ENGINEER shall be responsible for the accuracy of the Work and shall promptly make necessary
revisions or corrections resulting from his errors, omissions, or negligent acts without additional
compensation. Acceptance of the Work by the VILLAGE and the DEPARTMENT will not relieve the
ENGINEER of the responsibility for subsequent corrections of any such errors or omissions or for
clarification of any ambiguities.
BASic AGREEMENTS o HE VILLAGE
1. The VILLAGE'S representative for this project shall be the Village Engineer or his authorized
designee.
2. The VILLAGE will pay the ENGINEER for the performance of the contract as follows:
a. On a monthly basis upon receipt of an invoice based on the actual cost of work completed.
"Actual Cost" is defined as the direct labor costs associated with the personnel used for the work
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plus 170 percent of the labor cost to cover profit, overhead, payroll burden and fringe benefits plus
direct expenses. Direct expenses are travel, printing and other out-of-pocket expenses as well as
subconsultant costs. Direct expenses will be reimbursed to the ENGINEER at their cost with no
additional service charge. If the VILLAGE identifies an item in the invoice which appears to be in
error, the VILLAGE may withhold the amount in question but shall pay the balance of the invoiced
amount and provide the ENGINEER with a statement concerning the questioned item.
Alternatively, the VILLAGE may pay the full amount of the invoice, provide a statement of the
questioned item, and adjustment, if appropriate, will be made in the next subsequent invoice
submitted by the ENGINEER. Payment shall be made pursuant to the Illinois Local Government
Prompt Payment Act.
b. The upper limit of compensation shall not exceed $371,572.95 and is detailed in EXHIBIT B —
COST ESTIMATE OF CONSULTANT SERVICES, ESTIMATED STAFF HOURS, IN-HOUSE
DIRECT COSTS and SERVICES BY OTHERS forms.
3. The VILLAGE agrees to furnish the ENGINEER with all available plans, utility atlases and survey data
useful to the work to be done by the ENGINEER. The ENGINEER shall have the right to rely on the
accuracy of any information provided by the VILLAGE.
4. The VILLAGE agrees that, should the VILLAGE require Extra Work, the VILLAGE will pay the
ENGINEER for such Extra Work on the basis of his actual costs - "actual cost" being defined in
paragraph 6 of the BASIC AGREEMENTS OF THE VILLAGE. Extra Work is defined as any
engineering services required beyond the Scope of Services listed in paragraph 5 of the BASIC
AGREEMENTS OF THE ENGINEER. The maximum compensation for Extra Work shall be an
amount mutually agreed to by the VILLAGE and the ENGINEER. Extra Work shall not commence until
written authorization is received from the VILLAGE.
5. That, should the VILLAGE require changes in any of the detailed reports, studies or estimates except for
those required pursuant to paragraph 10 of the BASIC AGREEMENT OF THE ENGINEER, after
they have been approved by the VILLAGE and the DEPARTMENT, the VILLAGE will pay the
ENGINEER for such changes on the basis of his actual costs-"actual cost" being defined in paragraph 6
of the BASIC AGREEMENTS OF THE VILLAGE. The maximum compensation for these changes
shall be an amount mutually agreed to by the VILLAGE and the ENGINEER. It is understood that
"changes" as used in this paragraph shall in no way relieve the ENGINEER of his responsibility to
prepare the work completely and adequately to the satisfaction of the VILLAGE.
6. That "actual cost' is defined as the direct labor costs associated with the personnel used for the work
plus 170 percent of the labor cost to cover profit, overhead, payroll burden and fringe benefits plus direct
expenses. Direct labor costs for employees shall be consistent with the hourly rate ranges shown on the
attached EXHIBIT C.
GENERAL CONDITIONS
1. This contract shall constitute the entire agreement and understanding by and between the parties
hereto, and it shall not be considered modified, altered, changed or amended in any respect unless
done so in writing with signatures by both the VILLAGE and the ENGINEER.
2. The VILLAGE and the ENGINEER each binds himself and his partners, successors, executors,
administrators and assigns to the other party of this Agreement and to the partners, successors,
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executors, administrators and assigns of such other pady, in respect to all covenants of this
Agreement. Nothing herein shall be construed as creating any personal liability on the pad of any
officer or agent of any public body, which may be a party heneto, nor uhoU it be construed as giving
any rights or benefits hereunder bm anyone other than the VILLAGE and the ENGINEER.
3. Copies of tracings, p|ans, n*poda, estimates, mapm, ounxmy notes, nomputatons, electronic data files and
other documents prepared by the ENGINEER in accordance with this AGREEMENT shall upon request
be delivered to the VILLAGE at no cost. The ENGINEER retains all intellectual property rights including
common law, statutory, copyright, and other reserved rights in the instruments of service.
4. That none of the services to be furnished by the ENGINEER, other than those shown in EXHIBIT A, shall
be suNet, amsigned, or transferred to any other party or parties without written consent of the VILLAGE.
The consent to eub|ed, assign or otherwise transfer any portion of the services to be furnished by the
ENGINEER shall not be construed to relieve the ENGINEER of the responsibility for the fulfillment of this
AGREEMENT.
5. The ENGINEER assumes no responsibility for the detection or removal of any hazardous substances
found atthe job site.
6. The ENGINEER shall have right of access to the project mibaxvhmneverwmd«isinprmgnans.
T That any difference between the ENGINEER and the VILLAGE concerning their interpretation of the
provisions of this AGREEMENT shall be referred to a mediation committee as m condition precedent to
litigation. The committee shall consist ofone member appointed by the ENG|NEER, one member
appointed bv the VILLAGE and u third member appointed bv the two other members.
8. This AGREEMENT may be terminated by the VILLAGE upon giving notice in writing to the ENGINEER at
his last known post office address. Upon such termination, the ENGINEER shall cause to be delivered
bz the VILLAGE all surveys, permits, m0naemente, rapVrts, dnaxvings, partial and umnop|ebed estimates
and daba, if any from soil survey and subsurface investigations with the understanding that all such
material becomes the property of the VILLAGE.
B. The VILLAGE agrees that, should the Project or any partthereof be abandoned or terminated at any
time after the ENGINEER has performed any pad of the services provided for in this AGREEMENT;
and prior to the nonnp|eUmn of such aervioes, the VILLAGE shall reimburse the ENGINEER for his
actual 000ta, incurred up to the time he is notified in writing of such abandonment ortermination,
actual cost being defined in paragraph 0 under"BASIC AGREEMENTS OF THE VNLLAGE".
10. This AGREEMENT shall be binding upon the pertnera, heiro, suoceasora, and executors,
administrators and assigns of all the parties hereto to the extent such assignment may be permitted
under the contract.
11. In accepting and utilizing any drawings, reports and data on any form of electronic media generated
and furnished by the EMG|NEER, the VILLAGE agrees that all such electronic files are instruments of
service of the ENGINEER, who shall be deemed the author, and shall retain all common law, statutory
law and other rights, including copyrights.
The VILLAGE agrees not to reuse these electronic fi|ea, in whole or in pert, for any purpose other than
for the Project. The VILLAGE agrees not to transfer these electronic files to others without the prior
written consent ofthe ENGINEER. The VILLAGE further agrees to waive all claims against the
ENGINEER resulting in any way from any unauthorized changes to or reuse of the electronic files for
any other project by anyone other than the ENGINEER.
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Electronic files furnished by either party shall be subject to an acceptance period of 30 calendar days
during which the receiving party agrees to perform appropriate acceptance tests. Ciorba shall correct
any discrepancies or errors detected and reported within the acceptance period. After the acceptance
period, the electronic files shall be deemed to be accepted and Ciorba shall have nm obligations to
correct errors or maintain electronic files.
The VILLAGE is aware that differences may exist between the electronic files delivered and the
printed hard-copy construction documents. In the event of conflict between the signed construction
documents prepared by the ENGINEER and electronic fi|ea, the signed or sealed hard-copy
construction documents shall govern.
In additipn, the VILLAGE agrees, to the fullest extent permitted by |aw, to indemnify and hold harmless
the ENG|NEER, its offioere, dinectors, employees and suboonsuKantm against all damages, liabilities
or costs, including reasonable attorneys' haem and defense umeta' arising from any changes made by
anyone other than the ENGINEER or from any unauthorized nauam of the electronic files without the
prior written consent of the ENGINEER.
Under nu circumstances shall delivery of electronic files for use by the VILLAGE be deemed a sale by
the EWG|NEER, and the ENGINEER makes no vvarnandee, either express or imp|ied, of
merchantability and fitness for any particular purpose. In no event shall the ENGINEER be liable for
indirect or consequential damages aaa result uf the VILLAGE'S reuse of the electronic files.
12. This AGREEMENT and the enforcement therefore shall be governed, construed and controlled in all
respect by the laws mfthe State ofIllinois.
|N WITNESS WHEREOF, the parties have caused this AGREEMENT tobe executed on the date first
above written.
Executed bythe:
VILLAGE OF BUFFALO GROVE of the @teha of
Illinois, acting by and through its Board ofTrustees.
By: /gF�E�T� t�
.-,r%I Villaye President Village Clerk
Name: Name:
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B« z ATTEST:
� PnwmhjwnV.) Executive Vice President
Name: Gerald W. Heimsoth, PE Name: Salvatore Di Bernardo, PE, SE
EXHIBIT - SCOPE OF SERVICES
VILLAGE BUFFALO
BOULEVARD
Scope of Services
The Village of Buffalo Grove has the challenge of selecting an engineering firm to assist in delivering their vision for the
future of Brandywyn Lane and Thompson Boulevard. Ciorba Group not only has the necessary engineering expertise
but also the practical skills to bring the Village's vision for these roadways into reality. Our Project Team will be totally
committed to providing timely, innovative, and cost effective engineering services that will satisfy the needs of the
Village and local stakeholders. Ciorba Group's success on projects similar to the Brandywyn Lane and Thompson
Boulevard Improvements stems from our long history of providing engineering services to local government agencies.
Our Project Team is highly qualified and will take special pride and ownership in the Brandywyn Lane and Thompson
Boulevard projects. Ciorba's engineers and technicians all share a proven dedication to serving our clients that honor
us with their trust. Ciorba's goal of providing "Quality Engineering Solutions for the Community"is what drives our staff
in their daily work to f he benefit of our clients and the public.
PROJECT UNDERSTANDING
Brandywyn Lane from Deerfield Parkway to Prairie Road and Thompson Boulevard from Arlington Heights Rood to
Weiland Road are Village collector roadways. Each street is 34 feet wide (face to face) and consists of two travel
lanes with parking allowed on both sides of the road.The pavement composition on each street includes pozzolanic
base course for those portions of the roadways located south of Aptakisic Road and west of Buffalo Grove Road.
Pozzolanic base course, widely used for new subdivisions in the 1960's and 1970's, has been found to be a
troublesome pavement for many communities in the Chicago area. The streets have recently become eligible for
federal Surface Transportation Program (STP) funding through the Lake County Council of Mayors (LCCOM).
The Village wants to begin the process obtaining STP funding by completing the Project Scoping documentation
required by LCCOM to add the two streets to the current STP program. Once added to the program, Phase I
engineering will begin on both streets so that improvements can be constructed as soon as possible. All preliminary
engineering services must meet Illinois Department of Transportation (IDOT) policies and procedures and be
approved through their Bureau of Local Roads and Streets (BLR&S)
A critical Item for the projects is to reconstruct those portions of each street that still have a pozzolanic base course. If
is our understanding from discussions with the Village that even though some areas of pozzolanic base have been
recycled, the mcferial continues to be a problem.The remaining pavement areas, depending on their condition and
the results of the geotechnical testing, will either be rehabilitated or reconstructed. Another critical issue is the existing
34 feet (F-F) roadway width on each street. For a collector street with parking allowed on both sides, the desired
street width per IDOT BLR&S is 38 feet (F-F). This requirement is the same for both reconstruction and using 3R
guidelines. However, part of our studies will include evaluating the impacts from the pavement widening and
developing alternatives to meet IDOT BLR&S requirements (such as allowing parking on only one side of the street). As
noted below,we recommend that public meetings be held to obtain stakeholder input and buy in for the projects.
The goal of the Brandywyn Lane and Thompson Boulevard projects is to improve pavement condition and provide a
safe environment for motorists and pedestrians that utilize the roadway.
PROJECT APPROACH
Ciorba Group's Project Team has the technical expertise required by the Village of Buffalo Grove to complete the
Phase I preliminary engineering services for the Brandywyn Lane and Thompson Boulevard projects. In addition,
Ciorba Group's personnel understand the importance of having the skills needed for the non-engineering
responsibilities of the project.This is reflected in our staff not only demonstrating sound engineering judgment, but also
recognizing that maintaining good public relations with stakeholders; effectively communicating with the Village,
and IDOT BLR&S: and keeping the engineering on schedule are essential to the successful completion of the project.
Our team's understanding of the federal process will also be a key component for the successful completion of
preliminary engineering services. Ciorba's established relationship working with personnel at the BLR&S as well as the
other IDOT Bureaus will greatly assist in receiving Design Approval for each Project Development Report.
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Scope ��U
Oorba Group has added the following yuhconsu|tmnts10 our team: services for the Village of Buffalo
* Huff and Huff, Inc. (H&&) will conduct the necessary environmental studies. Grove can be summarized info
m Soil and Material Consultants, Inc. (SMC) will provide yeotechnica| I four main areas: teamwork,
investigations and reports for each roadway. communication, proactive
leadership, and attention to
The Project Team including all subconyuUonis will work together os one unit 10
provide the Village of Buffalo Grove with efficient services. Before initiating the work, Teamwork. Ciorba's
on in-house kick-off meeting will be held to review the work tasks and verify that all philosophy when working for
team members, including suboonsu||on1s' one aware of their responsibilities. Other a government agency is
meetings will beheld as necessary with all team members to discuss the progress mf that we serve as an
the work. extension of that agency so
At the kickoff meeting, the Project Manager will also present and review the Quality we will safeguard the
Confro|/CJuuUty Assurance (QC/QA) Plan specifically developed for the Brandyvvyn interests of the Village at all
Lane and Thompson Boulevard Improvement Phase | preliminary engineering
services.The purpose ofthe QC/QA document is to define the uniform guidelines Communication. Ciorba
and procedures to be used to provide services and products that are of high understands that effective
quality.The document identifies responsibilities and requires that all Project Team communication yields
members be responsible and accountable for the accuracy and completeness of successful projects. Ciorba's
the contractual documents produced by Ciprbm Group. Ciorba Group recognizes Project Manager will keep in
the importance ofo QC/QA Plan as o method to produce work of high quality, close communication with
occurmcy, and completeness. the Village at all times
during our services.
The critical work tasks for the Phase | engineering services for each roadway will st Proactive Leadership.
include: Ciorba's team provides
proven proactive leadership
STP Project Scoping/Field Review Report and has the experience to
anticipate issues, solve
To start the process of obtaining federal funds and adding the streets to LCCUM'u problems, and recommend
current DTP program, this document needs to be completed and submitted to value engineering solutions.
Bruce Christensen, the LCCC)k4 Manning Liaison. Much of the information required
for the document is straightforward and can be obtained from records and an Attention to Detail. An
onsiie visit.The most time consuming effort will be to develop o preliminary cost important aspect of
estimate and location sketches of each signalized and unsignu|ized iniersection. engineering services is
After the streets have been added to the LCCOM STPMogrann the following work attention to detail,
tasks will be completed: providing a smooth
I transition between the
Meetings, Data Collection and Coordination preliminary and design
An initial meetings will be held with the Village to review the proposed scope of improvemenfs, engineering
parameters and project schedule. At this meeting' Ciorbavvi|| obtain any available public uti|ityai|oues' roadway
plans, and right of way information from the Village. Other meetings will be scheduled with the Village as the draft
and final Project Development Reports are ready for submittal to IDOT BLR&S or as needed to discuss design issues.
A kick off meeting will then be held with |DOT 8LR&S to present the project. We have estimated that two FHYVA
coordination meeting will be held to present the project to the |DOT BLR&3 and FHYVA staff. Coordination and other
meetings will be held with |U0T 8LR&S as necessary.
Coordination will also begin with private utility companies to obtain fheirmi|ooeo. continuing after the preliminary
identification of any potential conflicts between their facilities and the new improvement. Additional coordination will
be required with ComEd since short sections of both roadways are on o Com6d easement We will also discuss with
the Village's Public YVodm Department the need to repair orreplace any existing, damaged vvm|er main and sanitary
sewers as part of the improvement to avoid future maintenance work in the new pavement A significant challenge
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Topographic Field Survey and Base Sheet Preparation
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Geotechnical Investig-ations/Pavement Evaluation
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Traffic and Geometric Studies
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Scope of Services
• Brandywyn Lane-Deerfield Parkway to Aptakisic Road: Aptakisic Road to Buffalo Grove Road; and
Buffalo Grove Road to Prairie Road,
• Thompson Boulevard-Arlington Heights Road to Buffalo Grove Road: and Buffalo Grove Road to
Weiland Road.
Traffic counts will be needed of all intersections with three or four way stop control to prepare multi way stop sign
warrant justification for each location. IDOT BLR&S requires a warrant justification for the continued installation of multi
way stop controlled intersections. If the installations are not justified by warrants, Ciorba has been successful in
preparing traffic engineering reports that allowed multi way stop signs to remain in place.These studies highlighted
unusual conditions (sight line deficiencies, etc.) or nearby schools or parks that generate pedestrian traffic. Milovision
will be used to obtain the hourly traffic counts at these intersections. Miovision is a video system that is a cost effective
alternative to technicians performing the onsife counts.
Miovision will be set up at the following multi way stop controlled intersections to obtain the necessary counts:
• Brandywyn Lane-at Thompson Boulevard,
• Thompson Boulevard-at Hidden Lake Drive, Highland Grove Drive and Madison Drive,
Traffic counts will not be collected on either Brandywyn Lane or Thompson
Boulevard at their signalized intersections with Buffalo Grove Road or
Aptakisic Road. It is our understanding that improvements to these
intersections are currently being designed by LCDOT (see above) and will
be an omission from these Village projects.
The most critical geometric study is to establish a proposed typical cross
section for each street. As described above, both roadways have a
consistent 34 feet (F-F) width, which is substandard per IDOT BLR&S for a Brondywyn Lane
collector street that allows parking on both sides.The desired width for this
lone configuration, whether using IDOT BLR&S New Construction or 3R
guidelines, is 38 feet (F-F). As pictured on the right, widening 2 feet on each
side of the street could have a negative impact on existing mature trees in
the parkway. Pavement widening will also require relocating fire hydrants
and street lights and extending storm sewer laterals. Other options to be
evaluated include reducing the street width to IDOT BLR&S minimum
allowable of 36 feet (F-F).This width allows for 8 foot parking lanes and 10
foot travel lanes. Another option is to maintain the existing pavement width
by eliminating parking on one side of the street. We recommend that two Thompson Boulevard
Public Meetings be held to assist in the decision making process for the
selection of the proposed typical section. Information and opinion gathering from project stakeholders (local
residents, etc.) is the objective of the first public meeting.The second meeting is held to present the options studied
and the recommended alternative.This presentation will allow stakeholders to voice their opinions with the goal of
obtaining stakeholder"buy in" for the project.
After the typical section for each roadway has been finalized, horizontal and vertical alignments will be developed
and evaluated. We do not anticipate any major changes to the existing roadway profiles unless the survey
information indicates areas of substandard (flat) profile grades. In those cases, the profile will be modified to provide
positive drainage but we still foresee this situation as having minor impacts to the parkway and driveway slopes. The
goo/is to keep all improvements within the existing right of way and avoid the need for additional right of way or
easements. All proposed geometrics will be completed in coordination with the Village and meet the requirements
of IDOT BLR&S.
Pedestrian safety will be a paramount consideration in designing the improvements. All crosswalks and other sidewalk
locations will be reviewed for ADA and PROWAG requirements,Special attention will be paid to crosswalk locations
that experience high pedestrian volumes. On Brandywyn Lane, this will include the areas around Prairie Elementary
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School and Meridian Middle School as well as the seven locations where Village bicycle paths are within the street
right of way. On Thompson Boulevard this will include the Montessori World of Discovery, and four locations where
Village bicycle paths are within the street right of way. At high volume locations, pedestrian safety could be
enhanced by installing Rectangular Rapid Flashing Beacon (RRF8) or in-pavement flashing warning lights. The in-
pavement warning lights are now designed for areas with snow plow operations.
Drainage Studies
If is our understanding that there are no drainage issues on either street and that the existing storm sewer systems are
in good condition, including the culverts that carry Aptokisic Creek and its
tributary under the roadways. For the limited pavement widening that may
occur, Lake County Dtonnwater Management Commission (LC3k4C) does
not require additional detention. We anticipate that any extensions that
may be required for the existing crossroad culverts will be less than lOfeet
so Hydraulic Reports will not be necessary. While only minor adjustments to
the roadway profiles are anticipated, vve will still review each of the stream
crossings to verify that compensatory storage for filling in the f|oodp|uin is `
not required. Drainage studies, therefore, will be |imiied, consisting of - Brandywyn culverts.
adding storm sewer laterals where the proposed profile has changed |o create new low points mrif the existing inlet
spacing is extreme, It is assumed that the drainage from neither Brandywyn Lane nor Thompson Boulevard will tie into
the U83drainage system, which would eliminate the need for m Location Drainage Study tobe submitted |o |OOT.
Traffic Management Plan
A preliminary plan for traffic control during construction will be developed.The plan objectives include providing a
safe environment for motorists, pedestrians and workers. The plan also needs fo maintain access ot all times to
businesses, schools, parks, residences and emergency vehicles during construction.
Environmental Studies
An Environmental Survey Request Form along with exhibits will be completed and forwarded to |UCD BLR&S for
approval. VVe have not included staff hours tocomplete Section 4(f) reports since vvedo not anticipate any impacts
to school or park property. There are apparent wetland locations on each street. Wetland and WOUS delineation will
ba conducted by Huff and Huff using current methods and guidance and methodologies from the U.S. Army Corps
of Engineers (COE). A Preliminary Environmental Site Assessment (PESA) for each street will be conducted to identify
the potential for contaminated materials within the project limits. It is anticipated the project will be processed by
0OTBLR&Sasa Categorical Exclusion.
Prelimi.npry Construction Cost Estimates
For each geometric alternative studied, a preliminary quanfffy fake-off and construction cost estimates will be
prepared. For the preferred alternative, the preliminary construction cost estimate will be included in the Project
Development Report. Preparation ofthe construction cost estimate is critical since the Village will use this dollar
amount for budgeting purposes.
Project.Development Report
A PDR will be prepared based on IDOT-BLR&S Form 22211.The PDR will summarize the results of all the above studies
and public meetings. A draft and final PDR will be submitted to the Village for review. After review, the draft and final
report will be submitted to IDOT-BLR&S for review and approval. Public Meetings will be held to present f he project
as well as gather information from concerned residents and businesses.
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CNORRA GROUP Cvnou|unSEng|neco
Scope of Services
Public Involvement
We recommend that two public meetings be held for each project since
there may be impacts to the parkway. An initial Public Meeting will be held
before beginning the Phase I studies to inform stakeholders about the project
and obtain their input. Stakeholder concerns will be recorded and
addressed in the studies. Exhibits for this meeting will be prepared to
adequately depict the existing conditions. A second Public Meeting will be
held after the preferred roadway geometrics have been selected, near the
end of the Phase I studies.The meeting will inform the stakeholders about the
proposed improvements. Exhibits will be prepared to adequately depict the
proposed improvements. All comments received at the meeting from stakeholders will be compiled and responses
prepared. As directed by the Village, changes will be made to the proposed design based on meeting comments.
All comments will be documented and included in the final Project Development Report.
Public involvement will follow more traditional public involvement procedures, The Project Team will prepare
newspaper advertisements to announce public meetings,The Village will be responsible for the advertising fee. We
can also prepare information to be included on the Village's website, All meeting materials (exhibits, handouts and
comment forms) will contain user-friendly text and graphics and maintain a consistent project look and feel.
www.clorba.com NK CIORBA GROUP,Consulting Engineer=
EXHIBIT B -COST ESTIMATE L SERVICES
VILLAGE OF BUFFALO GROVE
Engineering Fee Summary
CIORBA
Brandywyn $155,623.67
Thompson $161,324.38
Public Involvement $ 18,131.74
SUBCONSULTANTS
Huff & Huff (Environmental) $ 12,981.16
Soil & Material Consultants 1 23,512.00
TOTAL $371,572.95
1 CIORBA GROUP I Consulting Engineers
A. CIORBA GROUP Consulting Engineers Cost Estimate of
Consultant Services
(Direct Labor Multiple)
Firm Ciorba Group, Inc Date 04/07/16
Client Brandywyn Lane Improvement Phase I Engineering
(2.7)TIMES DIRECT SERVICES
ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL
OTHERS
(A) (B) (C) (D) (C+D+E)
Meetings,Data Collection&Coordination 171 $ 8,2W 10 $ 22,291.47 $ 294.50 $ 22,585.97
Topographic Survey 409 $ 13,075.64 $ 35,304.23 $ 2,959.80 $ 38,264.03
Water Resources 57 $ 2,115.33 $ 5,711.40 $ 430.00 $ 6,141.40
Engineering Studies/Plans 681 $ 25,763.15 $ 69,560.51 $ 6,140.00 $ 75,700.51
QC/QA 36 $ 1,905.43 $ 5,144.67 $ 5,144.67
Project Management&Administration 45 $ 2,884.11 $ 7,787.08 $ 7,787.08
TOTALS 1399 $ 53,999.77 $ 145,799.37 $ 9.824.30 $ 155,623.67
WORK BREAKDOWN STRUCTURE
Brandywyn Lane Improvement Phase I Engineering
Village of Buffalo Grove
2
a' Me 0'
Grand
f f C
C BY
.9 Total ul I fl W. 10
1399 36 149 26 286 47 278 186 391
Meetings, Data Collection&Coordination Task Total: 171 13 46 11 23 12
olo Meetings Subtotal: 108 6 28 51 12 12
Meetings with Village(4 mtg) 12 3 4 5
Meetings with IDOT(3 mtg) 16 2 6 8
Meeting with LCDOT(1 mtg) 4 2 2
Meetings with School Representatives,Park District,Other Stakeholders(2 mtg) 10 4 6
Meeting with FHWA(2 mtg) 10 4 6
Exhibit Preparation for Meetings 36 4 8 12 12
Meeting Minutes(12 mtg) 20 4 is I
oil Coordination Subtotal: 52 8 18 22 4
Coordination with Village 22 6 10 6
Coordination with IDOT 14 2 6 6
Coordination with Utilities 6 2 4
Miscellaneous Coordination 4 4
Coordination with LCDOT 6 2 4
012 Data Collection Subtotal: 11 4 7
Obtain&Review Plans from LCDOT 8 4 4
Obtain Private Utility Atlases 2 2
Obtain Aerials 1 1
2• Topographic Survey Task Total: 409 9 4 8 186 202
02o Field Survey Subtotal; 291 5 4 4 140 138
Proiect Setup 3 1 2
Site Visits by Staff 12 4 4 4
Establish Vertical and Horizontal Control Points and Ties 56 28 28
Horizontal ToDorTaohv(11,000 ft.mainline plus 1500 feet at side streets) 84 42 42
Cross Sections 72 36 36
Supplemental Survey 16 a a
-drainage Inventory 48 24 24
021 Process Survey Information Subtotal: 118 4 4 46 64
Down Loading Total Station 10 10
Drafting Existing Conditions 24 24
Establish&Draft Centerline 14 2 4 8
Add Utilities to Existing Conditions 32 8 24
Base Sheet Development(8 sheets,Scale:1"=50') 16 16
Create Digital Terrain Model 22 2 20
CIORBA GROUP Consultinn Enninee.r.,
WORK BREAKDOWN STRUCTURE
Brandywyn Lane Improvement Phase I Engineering
Village of Buffalo Grove
0 6"
Grand .2
Total 0. -0 A
3• Water Resources Task Total: 57 2 18 37
03o Hydrologic&Hydraulic Analysis Subtotal: 21 2 6 13
Floodplain Compensatory Storage Analysis(2 floodplain crossings) 14 2 4 a
Evaluate Existing Drainage System 7 2 5
031 Stormwater Facility Design Subtotal; 36 12 24
Storm Sewer(inlet relocations and lateral additions) 36 12 24
5. Engineering Studies/Plans Task Total: 681 8 53 6 184 6 147 177
05o Traffic Studies Subtotal: 138 12 35 63 26
Obtain Machine Traffic Counts(2 locations) 6 6
Obtain Manual Traffic Counts Using Miovision(at Thompson Boulevard) 2 2
Traffic Count Reduction&Tabulation 9 1 8
Develop Traffic Projections for Manual Count Locations 3 1 2
Existinq and Proposed ADTs Submit to CMAP including Exhibit 7 1 6
'Evaluate Proposed Typical Section Alternatives(Parkway Impacts&Variances Identified) 67 10 20 37
.Multi-way Stop Sign Warrant Analysis(@ Thompson) 6 2 4
,Draft Existinci and Proposed Typical Section Exhibit 10 2 2 6
Traffic Manaaement Plan/Analysis and Exhibits 28 2 6 12 8
051 Environmental Studies Subtotal: 55 5 22 28
Prepare Environmental Survey Request(ESR)Form 8 4 4
Prepare ESR Exhibits(4 aerial sheets Ca_)V=11001 29 1 4 24
Coordination with Environmental Subconsultant 10 2 6
Coordination with State Agencies for Environmental Sign Offs a 2 6
052 Geometric Studies Subtotal: 222 4 14 56 96 52
Horizontal Geometry Study for Widening,Variances Identified 62 2 4 16 40
Vertical Geometry Studv including Sight Distance Studies at Side Streets,Variances Identified 62 2 4 16 40
Prepare Plan Plan and Profile Exhibits(8 sheets @ V=50) 56 2 6 48
Pavement&Subarade Evaluation 28 4 16 8
ADA/PROWAG Review 14 2 8 4
053 Crash Analysis Subtotal: 62 2 12 32 16
Tabualte Crash Data 18 2 16
Collision Diaqrams 18 2 16
Review and Analvze Crash Data 10 2
-HAIL Analysis 5 1 4
Wet/Dry Pavement Analysis 5 1 4
Write Crash Analysis Summary 6 2 4
054 Project Development Report(PDR) Subtotal: 98 4 12 6 41 2 12 21
Location Map 1 1
Report Preparation 34 2 4 4 24
Report Reproduction(3 submittals) 4 4
Report Revisions(3 revisions) 42 2 4 2 8 2 12 12
Disposition of Comments(3 dispositions) 12 4 11
Cost Estimate Table 5 1 J. 4
rzra-a
LWar.1 CIORBA GROUP Consulfina Ennineers
WORK BREAKDOWN STRUCTURE
Brandywyn Lane Improvement Phase I Engineering
Village of Buffalo Grove
2
C
2 Grand
a 'F 0 0 C
C C C 0
Total 0
058 Quantity Calculations Subtotal: 54 6 4 12 32
Roadway Quantities(8 P&P sheets)-2 Alternatives 40 4 12 24
Quantities(Water Resources) 14 2 4 8
059 Preliminary Construction Cost Estimates Subtotal: 52 8 12 32
Preliminary Construction Cost Estimate(including revisions) 26 4 6 16
Develop Estimate for Alternative Construction Strategies 26 4 6 16
9. QCIQA Task Total: 36 18 2 16
090 QC1QA Subtotal: 36 1 a 2 16
Roadway 32 16 16
Water Resources 4 2 2
10. Project Management&Administration Task Total: 45 15 30
loo Project Management&Administration Subtotal: 45 15 30
Project Administration 15 15
Project Management 15 15
Invoice Preparation 15 15
CIORBA GROUP Constiltinn Fnnintiev;
IN-HOUSE DIRECT COSTS
Brandywyn Lane Improvement Phase I Engineering
Village of Buffalo Grove
Meetings, Data Collection& Coordination
Description Unit Unit Cost Quantity Extended Cost
Copies sheet $ 0.10 145 $ 14.50
Vehicle(mileage) mile $ 0.56 500 $ 280.00
Total: $ 294.50
Topographic Survey
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 120 $ 1,800,00
Copies sheet $ 0.10 100 $ 10.00
Vehicle(mileage) mile $ 0.56 80 $ 44.80
Vehicle(day) day $ 65.00 17 $ 1,105.00
Total: $ 2,859.80
Water Resources
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 28 $ 420.00
Copies sheet $ 0.10 100 $ 10.00
Total: 430.00
Engineering StudiesiPlans
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 300 $ 4,500.00
Copies sheet $ 0.10 2000 $ 200.00
Total: $ 44,700.00
CECS DLM B,.,.dy.,p Asm hH.u..DC RK CIORBA GROUP Consuffing Engneers
OUTSIDE DIRECT COSTS
Brandywyn Lane Improvement Phase I Engineering
Village of Buffalo Grove
Engineering Studies/Plans Quantity Unit Cost Cost
Miovision (Brandywyn &Thompson) 96 $ 15.00 $ 1,440.00
$ 1,440.00
CGI—CECS-DL —Brand ywyn.xism Page 1 of 1 4/7/2016
RE CIORBA GROUP 1 Consulting Engineers Cost Estimate of
Consultant Services
(Direct Labor Multiple)
Firm Ciorba Group, Inc Date 04/07/16
Client Thompson Boulevard Improvement Phase I Engineering
(2.7)TIMES DIRECT SERVICES
ITEM MANHOURS PAYROLL PAYROLL COSTS BY TOTAL
OTHERS
(A) (B) (C) (D) (E) (C+D+E)
Meebrigs,Data Collection&Coordination 161 $ 7,779.23 $ 21,003.93 $ 290.00 $ 21,293.93
Topographic Survey 419 $ 13,430.24 $ 36,261.64 $ 2,959.80 $ 39,221.44
Water Resources 56 $ 2,084.77 $ 5,628.87 $ 430.00 $ 6,058.87
Engineering Studies/Plans 694 $ 26,429.04 $ 71,358.40 $ 10,460.00 $ 81,818.40
QC/QA 36 $ 1,905.43 $ 5,144.67 $ 5,144.67
Project Management&Administration 45 $ 2,884.11 $ 7,787.08 $ 7,787'08
TOTALS 1411 $ 54,512.81 $ 147.184.58 $ 14,139.80 $ 161,324.381
WORK BREAKDOWN STRUCTURE
Thompson Boulevard Improvement Phase I Engineering
Village of Buffalo Grove
•Is Grand
Total w to I
141_1 36 161 26 285 46 294 188 385
Meetings, Data Collection &Coordination Task Total: 161 13 44 69 23 12
olo Meetings Subtotal: go 5 26 43 12 12
1 1
Meetings with Village(4 mtg) 12 3 4 5
Meetings with IDOT(3 mtg) 16 2 6 8
Meeting with LCDOT(I mtg) 4 2 2
Meetings with School Representatives,Park District,Other Stakeholders(2 mtg) 10 4 6
Meeting with FHWA(2 mtg) 10 4 6
Exhibit Preparation for Meetings 36 4 a 12 1 12
Meeting Minutes(12 m1g) 10 2 8
oil Coordination Subtotal: 52 8 18 22 4
Coordination with Village 22 6 10 6
.Coordination with IDOT 14 2 6 6
Coordination with Utilities 6 2 4
Miscellaneous Coordination(Clearinghouse) 4 4
Coordination with LCDOT 6 2 4
012 Data Collection Subtotal: 11 4 7
Obtain&Review Plans from LCDOT a 4 4
Obtain Private Utility Atlases 2 2
Obtain Aerials 1 1
® Topographic Survey Task Total! 419 11 4 12 188 204
020 Field Survey Subtotal: 295 5 4 4 142 140
Protect SetuD 3 1 2
Site Visits by Staff 12 4 4 4
Establish Vertical and Horizontal Control Points and Ties 56 26 28
.Horizontal Topography(11,000 ft.mainline plus 2100 feet at side streets) 88 44 44
Cross Sections 72 36 36
.Supplemental Survey 16 8 8
.Drainage Inventory 48 24 24
021 Process Survey Information Subtotal: 124 6 8 46 64
Down Loadina Total Station 10 10
-Drafting Existing Conditions 24 24
Establish&Draft Centerline 20 4 8 8
Add Utilities to Existing Conditions 32 8 24
Base Sheet Development(8 sheets,Scale:V=50) 16 16
Create Digital Terrain Model 22 2 20
r4we-1 C,.RgA GROUP Conquitina Ennineers
WORK BREAKDOWN STRUCTURE
Thompson Boulevard Improvement Phase I Engineering
Village of Buffalo Grove
6
Z
i-
Grand �S .2 1
Total
9L 15 1 o- L U0. 10. 1
3• Water Resources Task Total: 56 2 18 36
03o Hydrologic&Hydraulic Analysis Subtotal: 20 2 6 12
Floodiplain Compensatory Storage Analysis(2 floodiplain crossings) 14 2 4 8
Evaluate Existing Drainage System 6 2 4
031 Stormwater Facility Design Subtotal: 36 12 24
Storm Sewer(Inlet relocations and lateral additions) 36 12 24
5. Engineering Studies/Plans Task Total: 694 11 51 6 189 6 219 169
05o Traffic Studies Subtotal! 167 12 42 75 28
Obtain Machine Traffic Counts(2 locations) 6 6
Obtain Manual Traffic Counts Using Miovision(at Brand n,Hidden Lake, 2
Highland Grove,Madison) 2
Traffic Count Reduction&Tabulation 10 2 8
Develop Traffic Projections for Miovision Count Locations 3 1 2
Existing and Proposed ADTs Submit to CMAP including Exhibit 7 1 6
Evaluate Proposed Typical Section Alternatives(Parkway Impacts&Variances Identified) 67 10 20 37
Multi-way Stop Sign Warrant Analysis at Brandvwvn.Hidden Lake,Highland Grove,Madison 24 8 16
Draft Existing and Proposed Typical Section Exhibit 10 2 2 6
Traffic Management Plan/Analysis and Exhibits 28 1 2 6 12 8
051 Environmental Studies Subtotal: 55 5 22 28
Prepare Environmental Survey Request(ESR)Form 6 4 4
Prepare ESR Exhibits(4 aerial sheets CZD_ 1"=100') 29 1
4 24
Coordination with Environmental Subconsultant 10 2 8
Coordination with State Agencies for Environmental Sign Offs 6 2 6
052 Geometric Studies Subtotal: 230 4 18 56 1001 52
Horizontal Geometry Study for Widening,Variances Identified 64 2 6 16 40
Vertical Geometry Study including Sight Distance Studies at Side Streets,Variances Identified 64 2 6 16 40
Prepare Plan Plan and Profile Exhibits(8 sheets(a)1"=50') 56 2 6
48
Pavement&Subarade Evaluation 26 4 16 8
ADA/PROWAG Review 18 2 12 4
053 Crash Analysis Subtotal: 62 2 12 32 16
Tabualte Crash Data 18 2 16
Collision Diagrams 18 2 16
Review and Analyze Crash Data 10 2 8
HAL Analysis 5 1 4
Wet/Dry Pavement Analysis 5 1 4
Write Crash Analysis Summary 6 2 4 1
C1 ORBA GROUP Consofino Fnoinep.rs
WORK BREAKDOWN STRUCTURE
Thompson Boulevard Improvement Phase I Engineering
Village of Buffalo Grove
0
E
13
Grand
to Total C
-W
054 Project Development Report(PDR) Subtotal: 98 4 12 6 41 2 12 21
Location Map
Report Preparation 34 2 4 4 24
Report Reproduction(3 submittals) 4 4
Report Revisions(3 revisions) 42 2 4 2 6 2 12 12
Disposition of Comments(3 dispositions) 12 4 8
Cost Estimate Table 5 1 4
058 Quantity Calculations Subtotal: 40 4 4 8 24
Roadway Quantities(8 P&P sheets)-2 Alternatives 27 3 8 16
Quantities(Water Resources) 13 1 4 8
059 Preliminary Construction Cost Estimates Subtotal: 62 8 12 32
Final Preliminary Construction Cost Estimate(including revisions) 26 4 6 16
Develop Estimate for Alternative Construction Strategies 26 4 6 16
9• QC/QA Task Total: 36 111 2 16
o90 QC/QA Subtotal: 36 18 2 16
Roadway 32 Ir. 16
Water Resources 4 2 2
10• Project Management&Administration Task Total: 45 15 30
loo Project Management&Administration Subtotal: 46 15 30
Project Administration 15 15
Project Management 15 15
Invoice Preparation 15 15
CIORRA GROUP Consulfina Ennineers
IN-HOUSE DIRECT COSTS
Thompson Boulevard Improvement Phase I Engineering
Village of Buffalo Grove
Meetings, Data Collection & Coordination
Description Unit Unit Cost Quantity Extended Cost
Copies sheet $ 0.10 100 $ 10.00
Vehicle(mileage) mile $ 0.56 500 $ 280,00
Total: 290.00
Topographic Survey
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 120 $ 1,800.00
Copies sheet $ 0.10 100 $ 10.00
Vehicle(mileage) mile $ 0.56 80 $ 44.80
Vehicle(day) day $ 65.00 17 $ 1,105.00
Total: 2,959.80
Water Resources
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 28 $ 420.00
Copies sheet $ 0.10 100 $ 10.00
Total: $ 430.00
Engineering StudiesiPlans
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 300 $ 4,500.00
Copies sheet $ 0.10 2000 $ 200.00
Total: $ 4,700JD0
NW CIORBA GROUP Consulting Engineers
CGICECS-MM–Thompso—fism InFimmeDC rO.
OUTSIDE DIRECT COSTS
Thompson Boulevard Improvement Phase I Engineering
Village of Buffalo Grove
Engineering Studies/Plans Quantity Unit Cost Cost
Miovision (Brand n, Hidden Lake, Highland grove< 384 $ 15.00 $ 5,760.00
$ 5,760.00
CGI-CECS- DI-M-Thompson.xism Page 1 of 1 4/712016
NKCIORBA GROUP Consulting Engineers Cost Estimate of
Consultant Services
Firm Ciorba Group, Inc Date 04/07116 (Direct Labor Multiple)
Client Public Involvement
Overhead Rate 0.00%
County
Job No. Complexity Factor 0
DBE (17+m TIMES DIRECT SERVICES DBE %OF
DROP
IT MANHOURS PAYROLL PAYROLL COSTS BY TOTAL TOTAL GRAND
BOX OTHERS TOTAL
(A) (B) (C) (D) (E) (C+D+ C+D+E)
Public Involvemnt(2 Welingo 150 $ 6,328.05 $ 17,085-74 $ 1,046.00 $ 18,131 74 100.00%
I TOTALS 150 6.328.05 $ 17.085-74 J $ 1,046.00 1 1 1 $ 18,13174 100.00%
PRINTED 4/7/2016,3:32 PM
STAFF HOURS
Village of Buffalo Grove
Public Involvement
E
'2
.0 Z Grand Jk E
o ® M
t;
I.- U) < Total a= I
160 12 22 46 28 42
7. Public Involvement(2 Meetings) Task Total: ISO 12 22 46 28 42
070 Exhibits Subtotal: 44 6 38
Location Map 3 1 2
Existing/Proposed Typical Sections 5 1 4
Aerial Mosaics(8 sheets @ 1"=50') 18 2 16
Pland and Profile Exhibits(8 sheets(M 1"=50') 18 2 16
071 Public Activities Subtotal: 106 12 22 40 28 4
Advertisement for Newspaper(2) 2 2
Preparation of Brochure for Meeting(2) 16 2 2 12
Prepare Presentation or AN(2) 26 2 4 16 4
Dry Run Meetings(2) 16 4 4 4 4
Attend Meeting(2) is 6 6 6
Revisions 16 4 8 4
Collection of Public Comments 12 2 2 8
NAContoacnV3020512 OlOwalmet WorksheetwNegodafionwCGICEGS-DLM Brand ywyn OPTIONAL xNm
Work Breakdown Siruclore
AR17016 Award 1 of I C1 ORBA GROUP Consulfinn Fnnineers
IN-HOUSE DIRECT COSTS
Village of Buffalo Grove
Public Involvement
Public Involvement (2 Meetinas)
Description Unit Unit Cost Quantity Extended Cost
CADD Charges hour $ 15.00 60 $ 900.00
Copies sheet $ 0.10 1000 $ 100.00
Vehicle (mileage) mile $ 0.58 80 $ 46.00
Total: L_ 1,046.00
CGI—CECS-DLM Brandywyn OPTIONAL Asm:InHouseDC KM C1 ORBA GROUP ;, Consulting Engineers
915 Harger Road,Suite 330
Oak Brook, IL 60523
Phone(630)694-9100
euviroinnental engineers Fax(630)684-9120
and consultants, Wcbsilc: hap:Hhuffinhuff.corn
February 3, 2016
Mark R. Johnson, PE, PT OE
Transportation Manager
CI GROUP I Consulting Engineers
5507 North Cumberland Avenue, Suite 402
Chicago, Illinois 60656
Re: Environmental Services
Thompson Boulevard and Brandywyn Lane Improvements (Combined)
Buffalo Grove,Lake County, Illinois
Proposal No. 81.PT00173.16
Dear Mr. Johnson:
Huff & Huff, Inc. (Consultant) is pleased to submit this proposal to Ciorba Group Consulting
Engineers (Client) to perform Phase I environmental services in conjunction with the proposed
roadway improvements along Thompson Boulevard and Bran wyn Lane in Buffalo Grove, Lake
County, Illinois.
Consultant understands the limits of the improvements include:
• Thompson Boulevard from Arlington Heights Road to Weiland Road (—2 miles); and
• Brandywyn Lane from Deerfield Parkway to Prairie Road (—2 miles).
Consultant has been requested to provide services including wetland delineation/reporting and a
Preliminary Environmental Site Assessment (PESA) consistent with IDOT guidelines, Wetland
permitting is not included in this scope of services.
This proposal presents our project understanding, the scope of services, and cost for completing the
projects combined together as a cost-savings measure. Separate proposals have been provided for
each project corridor as well since Client and Consultant are currently unaware of how the project
owner will proceed with selection and studies in advance of construction.
1. SCOPE OF SERVICES
The scope of tasks that follows assumes both project corridors proceeding concurrently. Therefore,
as a cost-savings measure, field tasks will include assessment of both project corridors on the same
mobilization. Similarly, reports (wetlands and PESA) will include both project corridors.
Mr. Mark Johnson,Ciorba Group,Inc. Page 2
Thompson&Brandy wyn—Buffalo Grove,IL
Proposal No.: 8 LPT00 173.16
Task I - Weiland and WOUS Delineation and ReDort
A. Off-site Record/Document Review
Based on available mapping, it is anticipated that five wetlands are present within the project limits.
The following records/documents will be reviewed prior to conducting the field investigation. The
sources reviewed and to be used include:
U.S. Geological Survey Topographic Maps
National Wetlands Inventory (NWI) Maps
Lake County Wetland Inventory Maps {LC 1)
➢ Lake County A D Maps {A I )
➢ Lake County Soil Survey
Flood Insurance Rate Maps
Aerial Photography
Hydric Soils oft e United States
B. On-Site Investigation (Field Inventory)
The on-site investigation will be conducted by Consultant staff experienced in Federal methods for
conducting wetland delineations. Our staff will classify and define hydric soils, hydrophytic
vegetation, and evidence of hydrology to determine if wetlands are present. If wetlands and/or
WOUS are present, they will be delineated and the wetland perimeters will be surveyed in the field
by Consultant using Global Positioning System (GPS).
A wetland delineation of the project site will be conducted to meet the requirements of Executive
Order 11990, "Protection of Wetlands-" Section 404 of the Federal Water Pollution Control Act as
amended by the Clean Water Act (C OE, Section 404 Permit) and the Illinois Environmental
Protection Agency (IEPA Section 401 Guidelines) regulations. These regulations pertain t o t he
placement of fill or alterations of drainage within wetlands of any type and apply to privately as well
as publicly owned wetlands. The investigation will meet the requirements oft ese regulations by
identifying the type, functions, and approximate boundaries of all wetlands.
Wetlands found will be classified according to type using the "Classification of Wetlands and Deep
Water Habitats of the United States" by Cowardin. Wetland boundaries will be defined using the
2010"COE Midwest Region Manual"(COE, 2010). Each potential wetland area will be evaluated for
the presence of wetland indicators comprised of hydrophytic, vegetation, hydric soils, and wetland
hydrology. Functions of wetlands will be evaluated from field observations as well.
The Natural Resource Conservation Service (NRCS) no longer conducts farmed wetland
determinations for areas of agricultural conversion. Conducting a Farmed Wetland Determination
(FWD) is included in the scope as agricultural land is present within the project limits.
C. Wetland Delineation Report
A wetland delineation report will be prepared summarizing the findings oft e fieldwork. Based on
reviewed information, wetlands are present and this report will be needed.
P:\FY2016\Transportation\Ciorba\Buffalo Grove\81.P700173.16 Ciorba Brandywyn&Thompson.docx
Mr. Mark Johnson,Ciorba Group,Inc. Page 3
Thompson&Brandy —Buffalo Grove,IL
Proposal No.: 8 1.PTOO 4 73.16
Specific items to be included are as follows:
• Map showing the wetland/WOUS boundaries and project boundaries
• Aerial photograph with the appropriate limits of delineated wetlands/ US
• C data sheets with color photos
■ Written description of werland functional classification
• Floristic Quality Index Rating assessment
• Minimization of impacts
• Mitigation options
Task 2— Preliminary Environmental Site Assessment (PESA)
The process will follow general protocols contained within:
• A Manual for Conducting Preliminary Environinental Site Assessments for Illinois
Department of Transportation(IDOT) Highway Projects (Erdmann et al., 20 2}
• AST M International (ASTM) standard 1527-13
■ The IDOTs Bureau of Design and Environment(BDE)Procedure Memorandum Number 10-
07,Special Waste Procedures. This memo was incorporated into Chapter 27-3 of the IDOT
BDE Manual in June 2012.
• IDOT Bureau of Local Roads and Streets (BLRS) Manual, Chapter 20-12, Special Waste,
July 2013.
• Public Act 96-1416
• Clean Construction or Demolition Debris Fill Operations(CC DD) and Uncontaminated Soil
Fill Operations: Amendments to 35 Illinois Administrative Code 1100. Effective on August
27, 2012.
A. Historical Research
The project corridor's historical land use/ownership record will be developed from standard
historical sources. Historic aerial photographs will be reviewed to identify land use over time and
potential areas of environmental concern, such as areas of surface disturbance and outside storage.
B. Site Evaluation
Current environmental features and conditions of sites adjacent t o t he right-of-way/project area will
be evaluated. A site walkover of potential right-of-way/project areas designated for excavation
and/or acquisition will be conducted for first-hand evaluation of current environmental conditions
within the project limits. All of the features and conditions listed above will be investigated and, as
appropriate, documented in photographs. The land-use and housekeeping practices of adjacent
properties also will be evaluated in accordance with AST M protocols.
P:\FY2016\Transportation\Ciorba\Buffalo Grove\8 I.PTOO 173.16 Ciorba Brandy wyn&Thompson.docx
Mr. Mark Johnson,Ciorba Group,Inc. Page 4
Thompson&Brandy wyn—Buffalo Grove,IL
Proposal No.: 8 I.PTOO 173.16
C. Records Review
A records review will be conducted to determine potential environmental concerns within the study
area. It will include a search of standard state and federal enviroinnental record databases in
accordance with the specifications of AST M standards. This search is based on the outline oft e
study area.
Specifically, Consultant will search each database to identify any potential sources requiring further
investigation, Asa pro rite, Freedom of Information Act ( < I ) requests will be filed with the
IEPA t o o btain additional data pertaining to identified sites.
D. Report Preparation
One report summarizing the results of the evaluation will be prepared. The following information
will be included in this report:
a) The project location and description
b) Historical uses of corridor.
c) The area geology and hydrology.
d) The environmental status of sites adjacent t o t he corridor regarding chemical use and
storage, underground and aboveground storage tanks, solid waste, special waste, and
hazardous waste, and PCBs.
e) An analysis of the site inspection.
f) A summary of the findings regarding any environmental concerns. This will include
IDOT's per Memo 66-10 and identification of Potentially Impacted Properties( Ps)
per Subpart F, Section 1100, 35 IAC, related to Clean Construction Demolition
Debris management.
Task 3 -
Time under this task includes time for QA/QC oft e wetland report and PESA report as described
above.
Task 4 - Pro 0 ect Ma nagern en t
Time under this task includes time for project management for completing the above tasks for both
project corridors combined.
2. COST ESTIMATE
Costs for these services are presented in the Cost Estimate for Consultant Services.
3. SCHEDULE
The wetland delineation will be conducted during the 2016 growing season (April 15 to October
15). If the wetland delineation is conducted outside this time period a follow-up site visit may be
required. The wetland delineation will be initiated within four weeks after the start of the growing
season or the Notice to Proceed is given, whichever is later.
P:\FY2016\Transportation\Ciorba\Buffalo Grove\8 LPT00 173.16 Ciorba Brandy &Thompson.docx
Cost Estimate of
Consultant Services
(CPFF)
Firm Huff& Huff, Inc. Date 2/3/2016
Route Brand &Thompson
Section Deerfield-Prairie&Arl Hqts- eiland Overhead Rate 148.09%
County Lake
Job No. Complexity Factor 0
PT B & Item
Overhead In-House Outside Services %of
It Manhours Payroll & Direct Fixed Direct By Total Grand
Fringe Benefits Costs Fee Costs Others Total
Wetland US
Delineation and Report 43 1,756.25 2.600.84 82.02 643.67 120.00 0.00 5,202.78 40.08%
PESA 64 2,112.34 3,128.17 81.90 771.75 540.00 0.00 6,634.17 51.11%
QA/QC 6 318.12 471.10 0.00 114.44 0.00 0.00 903.65 6.96%
Project Management 2 84.69 125.41 0.00 30.46 0.00 0.00 240.56 1-85%
TOTALS 115, 4,271.401 6,325.52, 163.921 1,560.32, 660.00, 0.00, 12,981.16, 100.00%,
Method of Compensation:
Cost Plus Fixed Fee 1 14.5%[DL + R(DL) + OH(DL) + lHDC]
Cost Plus Fixed Fee 2 14.5%[DL + R(DL) + 1.4(DL) + IHDC]
Cost Plus Fixed Fee 3 14.5%[(2.3 + R)DL + lHDC]
Specific Rate
Lump Sum
PRINTED 2/3/2016, 4:18 PM
Paqe 3 BDE 025 (Rev. 2/06)
HUFF & HUFF, INC.
SUMMARY OF INHOUSE DIRECT COSTS
Project: Ciorba - Brandywyn & Thompson Ph I
DIRECT
Task 1 - WetlandlWOUS Delineation & Report
Trips - Company 75 miles x 1 x $ 0.54 = $ 40.50
Tolls 6 x $ 1.50 = $ 9.00
Parking 0 x $ 5.00 = $ -
Reproduction 6 sets x 100 x $ 0.03 = $ 18.00
Color copies 6 sets x 12 x $ 0.11 = $ 7.92
Photo sheets 6 sets x 10 x $ 0.11 = $ 6.60
CAD Plots 0 x $ 1.85 = $ -
0 x $ - = $
Task Total $ 82.02
Task 2- PESA
Trips - Company 75 miles x 1 x $ 0.54 = $ 40.50
Tolls 6 x $ 1.50 = $ 9.00
Reproduction 3 sets x 250 x $ 0.03 = $ 22.50
Color copies 3 sets x 15 x $ 0.11 = $ 4.95
Photo sheets 3 sets x 15 x $ 0.11 = $ 4.95
0 x $ - = $
Task Total $ 81.90
Task 3 - QAIQC
0 x $ $
Task Total $
Task 4 - Project Management
0 x $ $
Task Total $ -
GRAND TOTAL $ 163.92
\\Gzachicago\finance\PROPOSALS\Proposal-FY2016\Ciorba\Buffalo GroveJ81.PT001 73.16 Ciorba Brandywyn&Thompso
HUFF & HUFF, INC.
SUMMARY OF OUTSIDE DIRECT COSTS
Project: Ciorba - Brandywyn & Thompson Ph I
OUTSIDE
Task I - WetlandMOUS Delineation & Report
Maps/Aerials 10 x $ 10.00 = $ 100.00
Federal Express 1 x $ 20.00 = $ 20.00
0 x $ - = $
Task Total $ 120.00
Task 2 - PESA
Maps/Aerials 3 x $ 90.00 = $ 270.00
Federal Express 1 X $ 20.00 = $ 20.00
Records Search 1 x $ 250.00 = $ 250.00
0 X $ - = $
Task Total $ 540.00
Task 3 - QAIQC
0 x $ $
Task Total $
Task 4- Project Management
0 x $ $
Task Total $ -
GRAND TOTAL $ 660.00
\\Gzachicago\finance\PROPOSALS\Proposal-FY2016NCiorba\Buffalo Grove\81PT001 73.16 Ciorba Brandywyn&Thompson ID
office 1-847-870-0544
fax: 1-847-870-0661
SOIL AND MATERIAL CONSULTANTS, INC.
www,soi land materialconsu Itants,com
us @soilandmaterialconsultants.com
January 29, 2016
Proposal No. 14,982
Mr. Mark R. Johnson
Ciorba Group
5507 North Cumberland Ave., Suite 402
Chicago, IL 60656
Re: Pavement Investigation
Brandywyn Lane
Buffalo Grove, Illinois
Dear Mr. Johnson:
Submitted for your consideration is our proposal to provide the requested pavement section
investigation and subsurface soil condition analysis for the proposed improvements along
Brandywyn Lane from Deerfield Parkway to Prairie Road in the Village of Buffalo Grove, Illinois.
Scoop of the Investigation
Test locations will be established at intervals of approximately 300 feet and on alternate sides
of the centerline. Offsets from centerline will be varied to include various portions of existing
pavement areas. We will contact JULIE to locate public utilities.
Existing pavement materials will be cored to determine material types and thicknesses at each
location. At the locations between Deerfield Parkway and Aptakisic Road the soils will be auger
drilled to establish the soil profile within 10.0 feet of existing surface elevations. A soil sample
will be obtained immediately below the base using a split barrel sampler and at 2.5 foot intervals
for the remaining depth of the boring. Additional samples may be obtained from the auger
flights. A pocket penetrometer reading will be performed on testable samples of cohesive soil.
Soil samples will be returned to our laboratory for testing including determination of moisture
content. Cohesive soils obtained by split barrel sampling will be further tested to determine dry
unit weight and unconfined compressive strength. Selected soil samples will be tested for
determination of grain-size distribution, Atterberg limits, and other pertinent testing.
Engineering Evaluation, Report
The field investigation and laboratory testing will be completed under the direction of a
Registered Professional Engineer. Preliminary information will be available upon request.
Upon completion of the investigation an engineering evaluation will be completed and a Phase I
report prepared. The report will present our findings and appropriate recommendations.
8 WEST COLLEGE DRIVE ARLINGTON HEIGHTS, IL 60004
SOIL BORINGS SITE INVESTIGATIONS PAVEMENT INVESTIGATIONS GEOTECI-1NICAL,ENGINEERING
TESTING OF SOIL., ASPHALT CONCRETE MORTAR STEEL
Proposal No. 14,982 Page 2
Re: Brandywyn Lane
Buffalo Grove, Illinois
Charges
Our unit charges and the estimated total cost for the investigation are indicated on the attached
Schedule of Fees. This schedule also indicates the anticipated frequency as well as type of
field and laboratory testing proposed for this investigation. Final billing will be based on actual
services rendered at the indicated rates.
Your consideration of this proposal is appreciated. The attached General Conditions are
understood to be part of this proposal. If this proposal is acceptable, please execute and return
one copy to our office. Should you have any questions concerning the scope of the
investigation, please let us know.
Very truly yours,
SOIL AND MATERIAL CONSULTANTS, INC.
Thomas P. Johnson, P.E.
President
TPJ:dd
Proposal Accepted By: Client
Street
Town State_Zip Code
Phone E-Mail Address
Signature Position
Printed Name Date
Proposal No. 14,982 Page 3
Re: Brandywyn Lane
Buffalo Grove, Illinois
SCHEDULE OF FEES -- PAVEMENT AND SUBSURFACE SOIL INVES TIGA TION
Item Units Fee Estimated Cost
FIELD
Boring Layout 2 hr. $ 85.00 /hr. $ 170.00
Utility Location 2 hr. $ 85.00 /hr. $ 170.00
Mobilization 1 $ Lump Sum $ 900.00
Drilling (16 @ 10') 160 ft. $ 14.00 /ft. $ 2,240.00
Split Barrel Sampling 64 ea. $ 10.00 ea. $ 640.00
Pavement Coring 37 ea. $ 110.00 ea. $ 4,070.00
(37 locations)
LABORATORY
Moisture Content 64 ea. $ 4.00 ea. $ 256.00
Unit Weight 55 ea. $ 4.00 ea, $ 220.00
Unconfined 55 ea. $ 7.00 ea. $ 385.00
Compressive Strength
Organic Content 3 ea. $ 25.00 ea. $ 75.00
Hydrometer Analysis 4 ea. $ 95.00 ea. $ 380.00
Atterberg Limits 4 ea. $ 65.00 ea, $ 260.00
REPORT
Senior Engineer (P.E.) 10 hr, $ 130.00 /hr. $ 1,300.00
Project Engineer 6 hr. $ 95.00 /hr. $ 570.00
Estimated Total Cost: $ 11,636.00
---------------------------------------
-847-87 0-0544
office: 1
fax: 1-847-870-0661
,X4'A SOIL AND MATERIAL CONSULTANTS, INC.
www soil andmaterialconsultants,com
Lis'f,�soilandmaterialconsultants.com
January 29, 2016
Proposal No. 14,983
Mr. Mark R. Johnson
Ciorba Group
5507 North Cumberland Ave., Suite 402
Chicago, IL 60656
Re: Pavement Investigation
Thompson Boulevard
Buffalo Grove, Illinois
Dear Mr. Johnson:
Submitted for your consideration is our proposal to provide the requested pavement section
investigation and subsurface soil condition analysis for the proposed improvements along
Thompson Boulevard from Arlington Heights Road to Weiland Road in the Village of Buffalo
Grove, Illinois.
Scope of the Investigation
Test locations will be established at intervals of approximately 300 feet and on alternate sides
of the centerline. Offsets from centerline will be varied to include various portions of existing
pavement areas. We will contact JULIE to locate public utilities.
Existing pavement materials will be cored to determine material types and thicknesses at each
location. At the locations between Arlington Heights Road and Buffalo Grove Road the soils will
be auger drilled to establish the soil profile within 10.0 feet of existing surface elevations. A soil
sample will be obtained immediately below the base using a split barrel sampler and at 2.5 foot
intervals for the remaining depth of the boring. Additional samples may be obtained from the
auger flights. A pocket penetrometer reading will be performed on testable samples of
cohesive soil.
Soil samples will be returned to our laboratory for testing including determination of moisture
content. Cohesive soils obtained by split barrel sampling will be further tested to determine dry
unit weight and unconfined compressive strength. Selected soil samples will be tested for
determination of grain-size distribution, Atterberg limits, and other pertinent testing.
Engineering Evaluation, Report
The field investigation and laboratory testing will be completed under the direction of a
Registered Professional Engineer. Preliminary information will be available upon request.
Upon completion of the investigation an engineering evaluation will be completed and a Phase I
report prepared. The report will present our findings and appropriate recommendations.
8 WEST COLLEGE DRIVE ARLINGTON HEIGHTS, IL 60004
SOIL BORINGS SITE INVESTIGATIONS PAVEMENT INVESTIGATIONS GEOTECHNICAL ENGINEERING
TESTING OF SOIL ASPHALT CONCRETE MORTAR STEEL
Proposal No. 14,983 Page 2
Re: Thompson Boulevard
Buffalo Grove, Illinois
Charges
Our unit charges and the estimated total cost for the investigation are indicated on the attached
Schedule of Fees. This schedule also indicates the anticipated frequency as well as type of
field and laboratory testing proposed for this investigation. Final billing will be based on actual
services rendered at the indicated rates.
Your consideration of this proposal is appreciated. The attached General Conditions are
understood to be part of this proposal. If this proposal is acceptable, please execute and return
one copy to our office. Should you have any questions concerning the scope of the
investigation, please let us know.
Very truly yours,
SOIL AND MATERIAL CONSULTANTS, INC.
Thomas P. Johnson, P.E.
President
TPJ:dd
Proposal Accepted By: Client
Street
Town State-Zip Code
Phone E-Mail Address
Signature Position
Printed Name Date
Proposal No. 14,983 Page 3
Re: Thompson Boulevard
Buffalo Grove, Illinois
SCHEDULE OF FEES -- PAVE MENT AND SUBSURFACE SOIL INVESTIGATION
Item Units Fee Estimated Cost
FIELD
Boring Layout 2 hr. $ 85.00 /hr. $ 170.00
Utility Location 2 hr. $ 85.00 /hr. $ 170.00
Mobilization 1 $ Lump Sum $ 900.00
Drilling (17 @ 10') 170 ft. $ 14.00 /ft. $ 2,380.00
Split Barrel Sampling 68 ea. $ 10.00 ea. $ 680.00
Pavement Coring 37 ea. $ 110.00 ea. $ 4,070.00
(37 locations)
LABORATORY
Moisture Content 68 ea. $ 4.00 ea. $ 272.00
Unit Weight 59 ea. $ 4.00 ea. $ 236.00
Unconfined 59 ea. $ 7.00 ea. $ 413.00
Compressive Strength
Organic Content 3 ea. $ 25.00 ea. $ 75.00
Hydrometer Analysis 4 ea. $ 95.00 ea. $ 380.00
Atterberg Limits 4 ea. $ 65.00 ea. $ 260.00
REPORT
Senior Engineer (P.E.) 10 hr, $ 130.00 /hr. $ 1,300.00
Project Engineer 6 hr. $ 95.00 /hr. $ 570.00
Estimated Total Cost: $ 11,876.00
EXHIBIT C - HOURLY RATE RANGE
VILLAGE OF BUFFALO GROVE
Ciorba Group
IDOT Direct Salary Range
Effective January 1, 2016
Payroll Title Classification From To
Principal $ 70.00 $ 70.00
Project Manager $ 50.00 $ 70.00
Lead Structural Engineer $ 50.00 $ 70.00
Project Engineer $ 38.00 $ 70.00
Resident Engineer $ 30.00 $ 70.00
Senior Engineer $ 38.00 $ 50.00
Engineer 11 $ 27.00 $ 39.00
Engineer 1 $ 24.00 $ 30.00
Senior Technician $ 28.00 $ 45.00
Technician $ 20.00 $ 35.00
Administrative Services $ 12.00 $ 40.00
N:\Contracts\0020512.01\Contract_Worksheets\Negotiations\IDOT Direct Salary Ranges2016.xlsx