2016-03-21 - Resolution 2016-09 - PROVIDING FOR THE DESTRUCTION OF CERTAIN VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS 3/09/2016
RESOLUTION NO. 2016 - 09
A RESOLUTION PROVIDING FOR THE DESTRUCTION
OF CERTAIN VERBATIM RECORDINGS OF CLOSED SESSION MEETINGS
WHEREAS, the President and Board of Trustees of the Village of Buffalo Grove have
maintained verbatim recordings of all closed session meetings oft e Village of Buffalo Grove
in accordance with and as required by Section 2.06 the Open Meetings Act(5 ILCS 120/1 et
seq.) (the"Act"); and
WHEREAS, the Act allows verbatim records of closed meetings or closed sessions of
open meetings ("Closed Session Meetings") to be destroyed without notification to, or the
approval of, a records commission under the Local Records Act, no less than 18 months after the
completion of the meeting recorded, but only after:
1- The President and Board of Trustees approve the destruction of a particular
recording; and
2. The President and Board of Trustees approve minutes oft e closed session
meeting that meet the written minutes requirements of subsection 2.06 (a) oft e
Act. [Section 2.06(c)]; and
WHEREAS, the Village of Buffalo Grove wishes to destroy certain verbatim recordings
of Closed Session Meetings as permitted under the Act.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE
COUNTIES, ILLINOIS,AS FOLLOWS:
SECTION 1: The foregoing findings and recitals, and each of them, are hereby adopted as
Section I of this Resolution and are incorporated by reference as if set forth verbatim herein.
SECTION 2: The President and Board of Trustees have previously approved the
minutes for all of the Closed Session Meetings set forth in Exhibit A, attached hereto and
incorporated by reference herein.
SECTION 3: The President and Board of Trustees hereby authorize the destruction of
all verbatim recordings of the Closed Session Meetings identified in Exhibit A, and hereby direct
the Village Clerk or designee to destroy said verbatim recordings.
SECTION 4: This Resolution shall be in full force and effect from and after its passage
and approval as provided by law. All or resolutions, motions and orders in conflict herewith
are hereby repealed, t a t he extent of such conflict.
AYES: 6 —Berman, Trilling. Stein, Ottenheimer, Weidenfeld, Johnson
NAYS: 0 - one
ABSENT: 0 - None
March 21, 2016.
APPROVED: March 2[, 201 G.
Beverly Sussnt- , Village President
Janet Sirabian, Village Clerk
EXHIBIT A
Closed Session Verbatim Recordings Destruction
Minutes Approved
Meeting ate Date
1/19/04 8/16/04
2/23/04 8/16/04
3/1/04 8/16/04
4/12/04 8/16/04
4/19/04 8/16/04
5/3/04 8/16/04
6/7/04 8/16/04
7/12/04 8/15/05
8/16/04 8/15/05
9/13/04 8/15/05
10/4/04 8/15/05
12/6/04 8/15/05
1/3/05 8/15/05
1/24/05 8/15/05
2/7/05 8/15/05
4/4/05 8/15/05
4/18/05 8/15/05
5/2/05 8/15/05
5/16/05 8/15/05
6/6/05 8/15/05
7/18/05 8/15/05
8/1/05 5/1/06
8/15/05 5/1/06
9/12/05
12/5/05 5/1/06
12/12/05 5/1/06
12/19/05 5/1/06
1/9/06 5/1/06
1/23/06* 5/1/06
*There is no tape-started meeting-no tape-adjourned
meeting
2/6/06 5/1/06
3/6/06 5/1/06
3
3/20/06 5/1/06
4/3/06 5/1/06
4/17/06 5/1/06
5/1/06 8/6/07
7/17/06 8/6/07
8/7/06 8/6/07
8/21/06 8/6/07
9/18/06 8/6/07
10/23/06 8/6/07
1/22/07 8/6/07
3/19/07 8/6/07
6/4/07 8/6/07
7/2/07 8/6/07
8/6/07 8/4/08
9/24/07 8/4/08
11/12/07 8/4/08
1/21/08 8/4/08
2/4/08 8/4/08
2/25/08 8/4/08
3/3/08 8/4/08
3/17/08 8/4/08
4/7/08 8/4/08
4/21/08 8/4/08
5/5/08 8/4/08
5/19/08 8/4/08
6/2/08 8/4/08
6/16/08 8/4/08
7/21/08 8/4/08
8/4/08 4/6/09
9/8/08 4/6/09
10/20/08 4/6/09
12/15/08 4/6/09
1/5/09 4/6/09
1/19/09 4/6/09
2/2/09 4/6/09
2/23/09 4/6/09
4/6/09 10/5/09
5/18/09 10/5/09
7/6/09 10/5/09
4
8/3/09 10/5/09
9/8/09 10/5/09
10/5/09 4/5/10
12/21/09 4/5/10
2/22/10 4/5/10
3/8/10 4/5/10
3/22/10 4/5/10
4/5/10 10/25/10
4/19/10 10/25/10
5/3/10 10/25/10
5/27/10 10/18/10
6/1/10 10/18/10
6/2/10 10/18/10
6/7/10 10/25/10
6/8/10 10/18/10
6/21/10 10/18/10
7/12/10 10/18/10
8/9/10 10/25/10
8/30/10 10/18/10
10/18/10 10/25/10
10/25/10 4/25/11
11/1/10 4/25/11
12/6/10 4/25/11
12/20/10 4/25/11
2/7/11 4/25/11
3/7/11 4/25/11
4/4/11 4/25/11
4/16/11 4/25/11
4/25/11 10/17/11
5/16/11 10/17/11
6/6/11 10/17/11
9/12/11 10/17/11
9/19/11 10/17/11
10/3/11 10/17/11
10/17/11 4/6/12
1/23/12 4/16/12
3/5/12 4/16/12
3/19/12 4/16/12
4/2/12 4/16/12
5
4/16/12 10/15/12
5/7/12 10/15/12
5/21/12 10/15/12
6/4/12 10/15/12
6/18/12 10/15/12
7/9/12 10/15/12
9/10/12 10/15/12
10/15/12 4/15/13
11/12/12 4/15/13
1/7/13 4/15/13
1/21/13 4/15/13
1/28/13 4/15/13
3/4/13 4/15/13
4/1/13 4/15/13
4/15/13 11/4/13
4/22/13 11/4/13
6/26/13 11/4/13
7/15/13 11/4/13
7/29/13 11/4/13
8/19/13 11/4/13
10/7/13 11/4/13
11/4/13 7/7/14
11/18/13 7/7/14
12/16/13 7/7/14
1/22/14 7/7/14
2/3/14 7/7/14
2/24/14 7/7/14
3/17/13 7/7/14
4/21/14 7/7/14
5/5/14 7/7/14
5/19/14 7/7/14
7/7/14 12/1/14