2015-29 RESOLUTION NO. 2015 -29
RESOLUTION FOR THE ADOPTION OF AN
AMENDMENT TO THE PERSONNEL MANUAL
WHEREAS, on June 18, 1984 the Buffalo Grove Board of Trustees adopted personnel
policies and procedures by Resolution No. 84-43 and amended same in 1988, 1990, 1993, 1994,
1996, 1998, 2000, 2001; 2003, 2005, 2006, 2007, 2009, 201 land 2012; 2013, 2014 and,
WHEREAS, in order to reflect current trends in human resources administration,
occasional amendments to the Personnel Manual are necessary-9 and,
WHEREAS, the Personnel Manual has been amended so that it is more accurately
aligned with both the internal and external labor market, to include the Dr. Martin Luther King,
Jr. Day, Federal and State Holiday, as a holiday observed by the Village of Buffalo Grove; and,
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES of the Village of Buffalo Grove, Cook and Lake Counties, Illinois as follows:
1. The Village of Buffalo Grove does hereby amend its personnel manual to include the
Dr. Martin Luther King, Jr. Day Holiday as a holiday observed by the Village.
2. This amendment tote Personnel Manual will become effective immediately, upon
passage.
AYES: 6 - Berman, Trilling,,Stein, Ottenheimer, Weidenfeld,Johnson
NAYES: 0 - one
ABSENT: 0 - one
PASSED: October 19, 2015.
APPROVED: October 19, 2015.
APPROVED:
ATTEST:
overly-SLLssnid,�—V&il1age President
q A�'
Janet M. Sir abian, Village Clerk
EXHIBIT A
BUFFALO GROVE PERSONNEL MANUAL CHAPTER I I HOLIDAYS
Chapter 11.00 - Holidays
Sections:
11.01 Holiday Observance
11,02 Holiday Compensation
1.01 - HofkNyObservanecs
A. The Village shall observe the following holidays annually:
New Year's Day
Dr. Martin Luther King, Jr. Day (Effective: January 18,2016}
President's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving
Day after Thanksgiving
Christmas Eve Day
Christmas Day
Floating Holiday
B. When a holiday falls on a Saturday, the preceding Friday generally shall be observed.
When a holiday falls on a Sunday, the following Monday generally shall be observed. If
Christmas Eve is on a Saturday, employees generally will be given off Friday as well as
Monday; if Christmas Eve falls on Sunday, employees generally will be given off
Monday and Tuesday.
C. One (1) floating holiday will be awarded each eligible full-time and regular part-time
employee to utilize during each calendar year for religious holidays or observances that
may not be celebrated by the Village. The floating holiday may be taken as one (1) full
day off or two (2) half days off. The floating holiday is non-cumulative and must be
observed during the calendar year in which it is awarded, Employees must complete six
(6) months of service before being entitled to a floating holiday. Scheduling of the
floating holiday shall be at the employee's discretion, subject to approval o f t he
Department Director. Fire department employees governed by a collective bargaining
agreement will follow terms and conditions set forth within the collective bargaining
agreement.
D. Other holidays may be designated at the discretion of the Village Manager (or designee).
F. Department Directors may approve additional unpaid time off if such additional time off
does not present an undue hardship to the Village. For example, we reasonably
accommodate our employees who need time off for religious purposes is are not
observed by the Village where an employee makes arrangements in advance.
1.02 - Holiday Compensation
A. Full-time and Regular Part-time Employees: All full-time employees and regular part-
time employees who are required to maintain regularly scheduled hours shall receive
their normal compensation for time off work on Village observed holidays if the
employee normally would be scheduled to work on the holiday.
If a regular employee is required to work on a holiday, he/she shall be compensated
according to the overtime provisions oft is manual, in addition to receiving holiday time
off for Village observed holidays.
B. Temporary/Scasonal Eniployces: Temporary/seasonal employees shall receive time off
without pay for Village observed holidays. If a to employee is required
to or on a Village observed holiday, he/she shall be compensated for hours actually
worked at his/her normal rate of pay for such hours as the employee who normally have
been scheduled to or on that day.
C. Fire and Police: Holiday compensation for fire and police personnel assigned to shift
duty shall be in accordance with rules and regulations of the respective departments and
such rules and regulations will supersede the statements contained in this Chapter in the
event of a conflict.