1998-13RESOLUTION NO. 98- 13
A RESOLUTION AUTHORIZING THE EXECUTION OF AMENDMENTS TO THE RESIDENTIAL
SCAVENGER SERVICE CONTRACT BETWEEN THE VILLAGE OF BUFFALO GROVE AND WASTE
MANAGEMENT- NORTHWEST, A DIVISION OF WASTE MANAGEMENT OF ILLINOIS, INC.
WHEREAS, the Village of Buffalo Grove has determined that it is in the best
interests of the Village to contract with Waste Management- Northwest, a division
of Waste Management of Illinois, Inc. to continue to provide exclusive
residential scavenger services within the Village of Buffalo Grove; and
WHEREAS, the President and Board of Trustees authorized the current
residential scavenger service contract with Waste Management- Northwest (Buffalo
Grove /Wheeling Disposal) on February 21, 1995; and
WHEREAS, that contract is now presented for amendment as of May 1, 1998 in
order to accommodate changes in Contractor Duties, Compensation and Term of
Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. The Village President and Village Clerk be and they are hereby
authorized to execute amendments dated March 16, 1998 to the current
residential scavenger service originally dated February 21, 1995, between
the Village of Buffalo Grove and Waste Management- Northwest, a division of
Waste Management of Illinois, Inc. Copy of said amendments are attached
and made apart hereof.
SECTION 2. This Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law as of May 1,
1998.
AYES: 5 - Marienthal. Reid, Rubin, Braiman, Glover
NAYES: 0 - None
ABSENT: 1 - Hendricks
PASSED: March 16 '1998.
APPROVED: March 16 '1998.
. s
- illage Presid nt
ATTEST:
Vill Clerk
0
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RESIDENTIAL SCAVENGER SERVICE CONTRACT AMENDMENTS BETWEEN
THE VILLAGE OF BUFFALO GROVE AND WASTE MANAGEMENT- NORTHWEST
A DIVISION OF WASTE MANAGEMENT OF ILLINOIS, INC.
These contract amendments are made and entered into the 16th day of March,
1998 by and between Waste Management- Northwest, a division of Waste Management
of Illinois, Inc., hereinafter referred to as the "Contractor" and the Village
of Buffalo Grove, an Illinois municipal corporation, hereinafter referred to as
the "Village" and hereby amend the Residential Scavenger Service Contract dated
as of February 21, 1995.
2.0 Compensation. The Contractor shall charge for any and all services
hereinabove stated for the regular semi- weekly collection and transportation of
general household garbage and refuse and compostable materials, the maximum sum
of $7.06 /month per single - family, duplex, attached single- family and townhouse
dwelling unit and the maximum sum of $4.89 /month per multi - family dwelling unit.
The rate shall be effective on May 1, 1998 and will be effective through April
30, 1999. Contractor shall adjust his rates effective at the beginning of each
Contract year, that year beginning each May 1st during the term of this Contract.
In addition to the above collection and disposal rates for regular semi-
weekly service, either an additional $6.20 /month per single - family, duplex,
attached single - family and townhouse dwelling unit or an additional $5.00 /month
per multi - family dwelling unit will be charged to those dwelling units receiving
service for the costs of service detailed in Section 2.5 of this Contract.
In addition to the above basic rates for regular semi - weekly collection and
disposal of general household garbage and refuse and compostable materials, the
Contractor shall charge an additional $4.25 /month to all classes of residential
dwellings served under this Contract choosing the voluntary subscription service.
In addition to the above basic rates for regular semi- weekly collection and
disposal of general household garbage and refuse and compostable materials, the
Contractor shall charge an additional $2.50 /month to all classes of residential
dwellings served under this Contract (other than multi- family residential) for
the costs of the Village -wide recycling service program, which includes the
purchase and replacement of disposal bins along with the procurement of one
additional bin per residential dwelling unit. All net revenue earned from the
sale of recyclables shall be retained by the Contractor. A detailed accounting
of the recycling program, including rates and proceeds from the sale of recycled
materials, along with expenses incurred for the processing of recyclables, shall
be rendered to the Village monthly. The goal of this Contract is to expand the
recycling program. In order to reach this goal during the course of this
Contract, the Village retains the right to negotiate with the Contractor, it
least on an annual basis, the types of products collected in the recycling
program. The Village also reserves the right to identify and choose reasonable - -
alternative competitive markets for the processing of recycled materials. If at
some point an end market is created for compostable materials, the Village will
reserve the right to participate in the revenue generated from such marketing of
this material.
Contractor shall adjust their rates for both the regular semi- weekly
collection and voluntary subscription service collection programs effective at
the beginning of each Contract year, that year beginning each May 1st during the
term of this Contract.
Fee adjustments will be subject to terms and conditions mutually agreeable
to both parties should this Contract be extended beyond the term noted in Article
V.
2.5 Refuse Disposal Surcharga. The Village may, at its option and under the
terms and conditions of a Project Use Agreement between the Village and the Solid
Waste Agency of Northern Cook County ( "SWANCC "), request that the Contractor
further adjust the compensation charges as stated in this Contract in Section 2.0
for the disposal, at the Wheeling Township Transfer Station operated by or under
contract to SWANCC, of garbage, refuse, and other acceptable Agency waste as
defined in the Project Use Agreement and Agency Rules and Regulations, for the
purpose of recovering certain identified Village costs and charges due SWANCC.
The additional charges for any surcharge that may be necessary shall not be
included in the base rate for refuse service when determining annual adjustments
to compensation under the provisions of Section 2.1 of this Contract. A separate
annual surcharge will be required under the terms and conditions of the Project
Use Agreement and will be added as a component of the overall charge to each
dwelling unit served under this Contract.
Although the intent of the additional compensation to be collected by this
Section is for disposal at the Wheeling Township Transfer Station, the Village
reserves the right to retain such surcharge should SWANCC's balefill project fail
to be completed and funding to retire the Village's financial contractual
commitments become necessary.
The Village will provide to Contractor prior to the beginning of each
Contract year a statement which shall set forth the estimated amount of the
Village's obligation to SWANCC for that Contract year. This obligation shall be
charged at a rate per month per dwelling unit served under this Contract based
on the following formula:
1. Single - Family Residential Units (x)+ Multi - Family Residential Units
(.80x) = Estimated Refuse Tonnage Delivered per SWANCC.
2. Calculated value of x = Estimated Tonnage Delivered - Single - Family
Calculated value of .80x = Estimated Tonnage Delivered -Multi Family
3. SWAMCC Surcharge per Ton times value of x(Step 2 value) = Single -
Family Total Surcharge
SWANCC surcharge per Ton times value of .80x(Step 2 value) = Multi -
Family Total Surcharge
4. Surcharge /12= Monthly Surcharge (Weighted)
5. Surcharge due SWANCC net of any alternative. rate subsidy applied by
the Village.
The Contractor shall remit to the Village on a monthly basis the Surcharge
collected from all dwellings served under this Contract as billed as determined
by the above formula, plus or minus any billing adjustments. With each
remittance, a detailed reconcilement shall be provided the Village supporting
such remittance. Each monthly payment shall be due at the Village Hall,
Attention: Director of Finance, on the last business day of each month prior to
the month billed by the Contractor. (i.e. payment for customers billed for
February service shall be due by the last business day of January).
The Village will reserve the right to request interim adjustments to the
Surcharge due as part of its obligation to SWANCC because of any required upward
or downward adjustment to the Village's obligations to SWANCC. The Village and
Contractor agree to cooperate in establishing the appropriate surcharge, in
billing, collecting, remitting any and all fees collected and due -the Village,
and in communicating any necessary adjustments to the Surcharge. The Village
shall diligently pursue the collection of the Surcharge from all customers served
under this Contract in cooperation with the Contractor.
5.0 Term of Contract. The initial term of this Contract shall commence on
May 1, 1995 and end on April 30, 2000, unless said Contract is terminated at an
earlier date by the Village for reasons of non - performance or inability of
Contractor to perform under the direction of the SWANCC Project Use Agreement,
Municipal Waste System Ordinance, transfer station rules and regulations issued
by the Agency or violation of the terms of this Contract by the Contractor.
The Village shall have the option to extend or renew this Contract for two
(2) additional one -year (1) extensions upon notifying the Contractor in writing
of its intention to do so no later than ninety (90) days prior to April 30, 2000
and April 30, 2001. The Contractor shall not bill for refuse services beyond the
termination date of this Contract or any extension thereof.
Any and all reasonable cooperation will exist between the Village and
Contractor to permit a stable transition of any service changes under this
Contract.
ATTEST:
ti
ATTEST:
n
Vill6clA Clerk
WASTE MANAGEMENT- NORTHWEST,
A DIVISION OF WASTE MANAGEMENT OF
ILLINOIS, INC.
ITS lJXS
VILL F BUFF GR
illage Pres dent