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1997-32RESOLUTION NO. 97- 32 A RESOLUTION APPROVING A LETTER AGREEMENT FOR ENGINEERING SERVICES RELATED TO PRELIMINARY IMPROVEMENT STUDIES OF THE BUFFALO GROVE ROAD/PORT CLINTON ROAD/PRAIRIE ROAD AND WEILAND ROAD/PRAIRIE ROAD CORRIDORS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village desires to adopt an agreement for the provision of necessary engineering services which are required to perform certain preliminary engineering studies related to the Weiland Road/Prairie Road and Buffalo Grove Road/Port Clinton Road /Prairie Road corridors; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS as follows: Section 1: The attached June 26, 1997 Letter Agreement, RE: "Improvement Staging Plans and Construction Cost Estimates; Buffalo Grove Road - IL Route 83 to North Village Limit; Weiland/Prairie Road - Lake -Cook County Line to IL Route 22" is hereby approved. Section 2: The Village Manager is hereby authorized and directed to execute the Letter Agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: 5 - Marienthal, Reid, Rubin, Hendricks, Glover NAYES: 0 - None ABSENT: 0 - None PASSED: October 6 , 1997 APPROVED: October 6 ATTEST: rj adA 1*!- - G:\PWDIRGRP\LHC\TRANSPRT\0922RES.WPD 1997 . • I i . . • .� CIVILTECH ENGINEERING, INC. 500 PARK BOULEVARD • SUITE 250 • ITASCA, ILLINOIS 60143 -1297 (630) 773 -3900 • FAX (630) 773 -3975 June 26, 1997 Mr. Gregory P. Boysen, P.E. Director of Public Works Village of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60090 fl��K �� °az �tlw,iw 13.1 VILLACr OF BUFFALO GROVE I I-- I JLN3 0'l' PUSysA 'A 0 �K Reference: Improvement Staging Plans and Construction Cost Estimates Buffalo Grove Road - IL Route 83 to North Village Limit Weiland/Prairie Road - Lake -Cook County Line to IL Route 22 Dear Mr. Boysen: In accordance with your request, we have prepared a scope of work and estimate of fee to prepare improvement staging plans and construction cost estimates for improvements to Buffalo Grove Road from Illinois Route 83 to the northern Village limit and for Weiland Road/Prairie Road from the Lake -Cook County line to Illinois Route 22. The improvements would be those outlined in the Jurisdictional Transfer Agreement for those routes dated June 13th, 1995 with Lake County. Following is our proposed scope of work for each route. A. SCOPE OF WORK Buffalo Grove Road Because the ultimate roadway geometrics and right -of -way requirements for Buffalo Grove Road have been largely determined, the scope of work for this route will consist primarily of estimating construction costs for completion of a 4 -lane improvement along the study limits. The anticipated construction staging is as follows: Stage I - Construct 3 -lane improvement at Port Clinton Road and Prairie Road to provide a continuous roadway between the west leg of Port Clinton to the north leg of Prairie including the realignment of the south and east legs of the existing intersection to form a "T" intersection with Buffalo Grove Road as well as an expanded railroad crossing with the Wisconsin Central Railroad. Mr. Gregory P. Boysen, P.E. Page 2 of 7 Stage IIA - Construct an additional travel lane in each direction on Buffalo Grove Road between Illinois Route 83 and Aptakisic Road. Stage IIB - Construct an additional travel lane in each direction on Buffalo Grove Road between Aptakisic Road and Illinois Route 22. Stage IIC - Construct an additional travel lane in each direction on Buffalo Grove Road between Illinois Route 22 and the north Village limit. The Stage II construction will include completion of an enclosed drainage system, continuous sidewalk and bikeway systems and a highway lighting system along the length of Buffalo Grove Road. The scope of services is as follows: 1. Drainage Concept Plan - Prior to estimating construction costs for each stage, a preliminary study of the stormwater detention requirements specified in the Lake County Watershed Development Ordinance will be performed in order to develop a drainage concept plan for the route. If stormwater detention outside the existing right -of -way is recommended, potential detention sites and approximate sizes will be identified (NOTE: The work effort required for this task will depend upon how much of the detention requirement the Village has already satisfied through off - right -of -way storage facilities). 2. Utility Relocation Plan - The study will include an evaluation of existing utilities within the right -of -way to identify potential utility relocations that would be required prior to widening the roadway. This evaluation will be based upon existing public and private utility atlas information and will not include field verification of actual locations or depths of utilities. 3. Construction and Engineering Cost Estimate - The study will estimate the construction costs for each construction stage based on 1997 unit prices. The study will also include an estimate of Phase 2 and Phase 3 engineering costs associated with each stage. 4. Cost Participation Table - The study will include preparation of a cost participation table outlining estimated Village and County costs for major work items such as roadway, drainage, sidewalks/bikeways, street lighting, traffic signals, landscaping, etc. 5. Schematic Improvement Plan - The study will include preparation of a 1" = 100' scale aerial plan exhibit that schematically depicts the various construction stages and outlines the limits of proposed pavement widening. Mr. Gregory P. Boysen, P.E. Page 3 of 7 6. Summary Report - Finally, the scope of work will include preparation of a short Summary Report which presents the basic design assumptions, drainage concept plan, utility relocation plan, schematic improvement plan, construction cost estimates by construction stage and the cost participation table. Weiland/Prairie Road The Jurisdictional Transfer Agreement does not specify the scope of the ultimate improvements to Weiland or Prairie Roads, stating simply that improvements may be constructed in one or more stages and that these improvements would consist of either: (1) reconstruction and /or rehabilitation and widening of the existing pavement to provide a typical County 5 -lane improvement, or (2) reconstructing and/or rehabilitating in whole or in part the existing 2 -lane pavement. The Agreement also mentions the possibility of constructing the Weiland Road/Prairie Road Connection which would directly connect Weiland Road to Prairie Road in an S -curve alignment north of Aptakisic Road. According to the Agreement, the Village has the sole authority to determine the need for and the alignment of the connection. Based upon the above uncertainties, we believe the ultimate improvement concept for Weiland/Prairie Road (i.e. number of lanes) must first be established. We propose to base this concept upon a traffic study which quantifies existing traffic volumes, develops design hourly volumes from CATS 2020 traffic forecasts and identifies intersection channelization needs based on design year intersection capacity analyses. The anticipated construction staging for Weiland/Prairie Road improvements is as follows: Stage I - Construct 3 -lane improvement, possibly with a temporary traffic signal installation, at the Weiland Road/Pauline Avenue intersection primarily within the existing right -of -way. Stage IIA - Improve Weiland Road between Lake -Cook Road and Busch Road. Stage IIB - Improve Weiland Road between Busch Road and Aptakisic Road. Stage IIC - Improve Weiland Road/Prairie Road between Aptakisic Road and Illinois Route 22 including the Weiland/Prairie Connector. The Stage II construction will include completion of an enclosed drainage system, continuous sidewalk and bikeway systems and a highway lighting system along the length of Weiland and Prairie Roads. Mr. Gregory P. Boysen, P.E. Page 4 of 7 The scope of services is as follows: 1. Traffic Study - This work item will include conducting manual peak hour counts and 24 -hour machine counts at the following locations: A.M. and P.M. Peak Hour Manual Counts - Lake -Cook Road/Weiland Road Busch Road/Weiland Road Aptakisic Road/Weiland Road Aptakisic Road/Prairie Road Prairie Road /Illinois Route 22 24 -hour Machine Traffic Counts - - Weiland Road between Lake -Cook and Busch - Weiland Road between Busch and Aptakisic - Aptakisic Road between Weiland and Prairie - Prairie Road between Aptakisic and IL Route 22 This work item will also include obtaining CATS 2020 traffic forecasts for Weiland and Prairie Road and developing design hourly volumes for all 5 intersections, as well as performing intersection capacity analyses to define channelization and storage requirements. 2. Drainage Concept Plan - Prior to estimating construction costs for each stage, a preliminary study of the stormwater detention requirements specified in the Lake County Watershed Development Ordinance will be performed in order to develop a drainage concept plan for the route. If stormwater detention outside the existing right -of -way is recommended, potential detention sites and approximate sizes will be identified. (NOTE: The work effort required for this task will depend upon how much of the detention requirement the Village has already satisfied through off -right- of -way storage facilities). 3. Utility Relocation Plan - The study will include an evaluation of existing utilities within the right -of -way to identify potential utility relocations that would be required prior to widening the roadway. This evaluation will be based upon existing public and private utility atlas information and will not include field verification of actual locations or depths of utilities. 4. Construction and Engineering Cost Estimate - The study will estimate the construction costs for each construction stage based on 1997 unit prices. The study will also include an estimate of Phase 2 and Phase 3 engineering costs associated with each stage. Mr. Gregory P. Boysen, P.E. Page 5 of 7 5. Cost Participation Table - The study will include preparation of a cost participation table outlining estimated Village and County costs for major work items such as roadway, drainage, sidewalks/bikeways, street lighting, traffic signals, landscaping, etc. 6. Schematic Improvement Plan - The study will include preparation of a V = 100' scale aerial plan exhibit that schematically depicts the ultimate improvements within various construction segments and outlines the limits of proposed pavement widening. 7. Summary Report - Finally, the scope of work will include preparation of a short Summary Report which presents the basic design assumptions, drainage concept plan, utility relocation plan, schematic improvement plan, construction cost estimates by construction stage and the cost participation table. B. MANHOUR AND DIRECT COST ESTIMATE Following is our manhour and direct cost estimate for scope of work for each route which was detailed above. • Buffalo Grove Road Direct Costs 104 hrs. $1,250 Work Item Manhours Direct Costs 1. Drainage Concept Plan 148 hrs.* -0- 2. Utility Relocation Plan 85 -0- 3. Construction Cost Estimate 140 -0- 4. Cost Participation Table 16 -0- 5. Schematic Improvement Plan 40 -0- 6. Summary Report 24 -0- TOTALS 453 hrs. -0- * 74 hrs. if substantial off - ri ght -of -way detention is already provided (deduction of 74 hrs.). • Weiland/Prairie Road Work Item 1. Traffic Study 2. Drainage Concept Plan 3. Utility Relocation Plan Manhours Direct Costs 104 hrs. $1,250 172 ** -0- 85 -0- ** 129 hrs. if substantial off - right -of -way detention is already provided (deduction of 43 hrs.). 0 Mr. Gregory P. Boysen, P.E. Page 6 of 7 Work Item 4. Construction Cost Estimate 5. Cost Participation Table 6. Schematic Improvement Plan 7. Summary Report TOTALS C. ESTIMATE OF FEE 0 Manhours 164 18 80 24 647 hrs. Direct Costs -0- -0- -0- -0- $1,250 We propose to perform the work on the basis of cost plus a fixed fee with a not -to- exceed maximum. The fee will include reimbursement of direct labor costs, overhead, fringe benefit and salary burden costs, plus a net fee for profit. Direct expenses will be reimbursed at their actual cost. The upper limit of compensation is $69,360 based upon the fee calculation shown below. Fee Estimate: 1,100 hrs. X $24.00 (Avg. Hrly. Rate) x 2.58 = $68,110. Direct Costs - Machine Traffic Counts = $ 1,250. TOTAL = $69,360. Once existing off - right -of -way detention provisions are quantified, it is likely that reductions in the maximum hours required for the Drainage Concept Plans for both Buffalo Grove Road and Weiland/Prairie Roads can be made. We estimate these deductions to range up to $4,600 for Buffalo Grove Road and up to $2,700 for Weiland/Prairie Roads for a total reduction in the upper limit of compensation of $7,300. Once data collection is completed, we propose to adjust the upper limit of compensation for the contract. Mr. Gregory P. Boysen, P.E. Page 7 of 7 D. SCHEDULE We proposed to complete the Improvement Staging Plans and Construction Cost Estimates within 4 months from the date of authorization to proceed and the receipt of data. We thank you for the opportunity to submit this proposal and look forward to the possibility of assisting the Village of Buffalo Grove on this planning study. If this Proposal/Agreement is acceptable, please execute below and return one copy to us. Accepted By: Title: Date: Very truly yours, CIVILTECH ENGINEERING, INC. Robert J. Andres, P.E. RESOLUTION NO. 97- 32 A RESOLUTION APPROVING A LETTER AGREEMENT FOR ENGINEERING SERVICES RELATED TO PRELIMINARY IMPROVEMENT STUDIES OF THE BUFFALO GROVE ROAD/PORT CLINTON ROAD/PRAIRIE ROAD AND WEILAND ROAD/PRAIRIE ROAD CORRIDORS WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1970; and, WHEREAS, the Village desires to adopt an agreement for the provision of necessary engineering services which are required to perform certain preliminary engineering studies related to the Weiland Road/Prairie Road and Buffalo Grove Road/Port Clinton Road/Prairie Road corridors; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS as follows: Section 1: The attached June 26, 1997 Letter Agreement, RE: "Improvement Staging Plans and Construction Cost Estimates; Buffalo Grove Road - IL Route 83 to North Village Limit; Weiland/Prairie Road - Lake -Cook County Line to IL Route 22" is hereby approved. Section 2: The Village Manager is hereby authorized and directed to execute the Letter Agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: 5 - Marienthal, Reid, Rubin, Hendricks, Glover NAYES: 0 - None ABSENT: 0 - None PASSED: October 6 , 1997 APPROVED: October 6 , 1997 ATTEST: 04a W %-o" ViW Clerk G:\PWDIRGRP\LHC\TRANSPRT\0922RES.WPD ITEM XII. (B) XIII. (A) TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: September 25, 1997 SUBJECT: . Buffalo Grove /Lake County Transportation Agreement In follow -up to your September 23rd memo and our recent discussions, I am transmitting a copy of the agreement entitled "Agreement Between the County of Lake and the Village of Buffalo Grove for the Roadway Improvements, Maintenance Responsibilities and Jurisdictional Transfers of Busch Road /Parkway and Deerfield Parkway; Buffalo Grove Road/Port Clinton Road /Prairie Road; Weiland; and Prairie Road" dated June 13, 1995. This agreement was adopted by Buffalo Grove Resolution No. 95 -44 which was approved on June 5, 1995. I have also attached a copy of the agreement entitled "An Agreement Between the Village of Buffalo Grove, the Village of Lincolnshire and the Village of Vernon Hills Concerning the Buffalo Grove Road/Prairie Road (Port Clinton Road to U.S. Route 45) Street Alignment" dated January 18, 1992 which was approved by Buffalo Grove Resolution No. 93 -2 which was approved on January 18, 1993. Mr. Delmer Powell, Director of Planning and Programming of the Lake County Division of Transportation indicated this morning that a letter will be provided later this week in follow -up to the Village Board's discussion as we had requested of the County's Director of Transportation last week. I believe that the attached material and the letter which should be available later this week provides all information which the Village Board members requested as prerequisite for proceeding with initiating right -of -way acquisition activities and performing engineering studies of the Weiland /Prairie and Buffalo Grove /Port Clinton Road/Prairie Road corridors as previously recommended in my memorandum dated September 2nd. If you have any questions concerning this matter, please let me know. G: \P WDIRGRP \LHC \LAKECTY\09257WRB. WPD � o LakeCount 74f Buffalo Grove Transportation Agreement Buffalo Grove Road/Port Clinton Road/Prairie Road Stage I InterseWon Improvement Village Right -of Way Acquisition October 1, 1997 The Honorable Sidney H. Mathias President, Village of Buffalo Grove 50 Raupp Boulevard Buffalo Grove, IL 60089 Dear President Mathias: Division of Transportation Martin G. Buehler, P.E. Director of Trmsportation/County Engineer 600 West Winchester Road Libertyville, Illinois 60048 -1391 Phone 947 382 3960 Fax 947 362 5290 Pursuant to that certain "ACRtEEM NT BETWEEN THE COUNTY OF LAKE AND THE VMLAGE OF BUFFALO GROVE FOR THE ROADWAY DdFROVEvENT, MARVTENANCE RBSPONSIBIl XrMS AND JURISDICTIONAL TRANSnIRS OF BUSCH ROAD/PARKWAY AND E B1tFIIR:D PARKWAY; BUFFALO GROVE ROAD/PORT CUNTON ROAD/PRAmm ROAD; WE LAND ROAD AND PRAMM ROAD" dated June 13,1995 (commonly ,known as the `Buffalo Grove Transportadan Agreement"), the Division of Transportation has, in its 1997-2001 PROPOSED IHG WAY DdPROVEhfl NT PROGRAX made provisions for funding for the OffinS -0f-`W8Y 80T"M and fiction of the Stage I Improvement of the intersection ofBuffato Grove Road/Port Clinton Road/Praillie Road. The Division of Transportation anticipates initiation of the selection process for a professional consulting engineering firm during the upcoming winter months. I understand that the V&V is contemplating action to begin the aoq=tion process of the pare of land in the northwest quadrant ofthe itrtersection. This action is consistent with the provisions of Section IQ.C.2.a. of the Buffalo Grove Tisnsportadon Ammment. Acquisition of this parcel by the Village is a key factor in moving tlils project forward towards completion and I would encourage the Village to proceed at this time. Should you have any questions, or require any additional information, please contact Mr. Delmer Powell of my staff Very tnily Yours, l n G. Bu er P.E. wr. f Tt'en$portation/ County Engineer cc: William R Balling, Village Manager, Village of Buffalo Grove Gregory P. Boysen, P.B., DircMr ofPuNc Works, Village of Buffalo Grove TO: William R. Balling Village Manager FROM: Gregory P. Boysen Director of Public Works DATE: September 2, 1997 SUBJECT: Weiland Road/Prairie Road and Buffalo Grove Road/Port Clinton Road/Prairie Road Corridor Improvements In follow -up to the Village Board's discussion at their July 21 st meeting, the following items are now recommended for Village Board action at their next regular meeting scheduled for Monday, September 22, 1997: Approval of the attached draft resolution entitled "A Resolution Approving a Letter Agreement for Engineering Services Related to Preliminary Improvement Studies of the Buffalo Grove Road/Port Clinton Road/Prairie Road and Weiland Road /Prairie Road Corridors" and waiver of bids for the involved professional consulting service, 2. Authorize the initiation of land acquisition required for the improvement of the intersection of Port Clinton Road and Prairie Road. As discussed at the July 21st Village Board meeting, this recommendation is being made at this time since the expense requirements for the Busch Parkway and Deerfield Parkway Intersection Improvement are now better defined. The Busch and Deerfield contract is now proceeding to award to the low bidder, Greco Contractors, Inc., in the amount of $1,596,389.46 which is $191,611.00 below the engineer's estimate of $1,788,000.00. Also, Federal grant reimbursement paperwork for this project's recently completed ROW acquisitions has now been completed and the involved $366,400 reimbursement is now expected to occur soon within the current fiscal year. The funding originally designated for the Busch/Deerfield project in the FY97 -98 budget is now projected to be sufficient to complete the two above recommended items in addition to funding the Village's remaining expenses for the Busch and Deerfield Intersection Improvement. If you ha4 any questions concerning this matter, please let me know. P. attachment cc: Richard K. Kuenkler, Village Engineer G:\PWDIRGRP\LHC\TRANSPRT\0902WRB.WPD ®CIVILTECH ENGINEERING, INC. 500 PARK BOULEVARD • SUITE 250 • ITASCA. ILLINOIS 60143 -1297 (630) 773 -3900 * FAX (630) 773 -3975 June 26, 1997 Mr. Gregory P. Boysen, P.E. Director of Public Works M lage of Buffalo Grove 51 Raupp Boulevard Buffalo Grove, Illinois 60090 ;VILLM' OF SIJFFALO GROVE . N3009T Reference: Improvement Staging Plans and Construction Cost Estimates Buffalo Grove Road - Q. Route 83 to North Village Limit Weiland/Prairie Road - Lake -Cook County Line to EL Route 22 Dear Mr. Boysen: In accordance with your request, we have prepared a scope of work and estimate of fee to prepare improvement staging plans and construction cost estimates for improvements to Buffalo Grove Road from Illinois Route 83 to the northern Village limit and for Weiland Road/Prairie Road from the Lake -Cook County line to Illinois Route 22. The improvements would be those outlined in the Jurisdictional Transfer Agreement for those routes dated June 13th, 1995 with Lake County. Following is our proposed scope of work for each route. A. SCOPE OF WORK Buffalo Grove Road Because the ultimate roadway geometrics and right -of -way requirements for Buffalo Grove Road have been largely determined, the scope of work for this route will consist primarily of estimating construction costs for completion of a 4 -lane improvement along the study limits. The anticipated construction staging is as follows: Stage I - Construct 3 -lane improvement at Port Clinton Road and Prairie Road to provide a continuous roadway between the west leg of Port Clinton to the north leg of Prairie including the realignment of the south and east legs of the existing intersection to form a "T" intersection with Buffalo Grove Road as well as an expanded railroad crossing with the Wisconsin Central Railroad. Mr. Gregory P. Boysen, P -E. Page 2 of 7 Stage IIA - Construct an additional travel lane in each direction on Buffalo Grove Road between Illinois Route 83 and Aptakisic Road. Stage IIB - Construct an additional travel lane in each direction on Buffalo Grove Road between Aptakisic Road and Illinois Route 22. Stage IIC - Construct an additional travel lane in each direction on Buffalo Grove Road between Illinois Route 22 and the north Village limit. The Stage II construction will include completion of an enclosed drainage system, continuous sidewalk and bikeway systems and a highway lighting system along the length of Buffalo Grove Road. The scope of services is as follows: 1. Drainage Concept Plan - Prior to estimating construction costs for each stage, a preliminary study of the stormwater detention requirements specified in the Lake County Watershed Development Ordinance will be performed in order to develop a drainage concept plan for the route. If stormwater detention outside the existing right -of -way is recommended, potential detention sites and approximate sizes will be identified (NOTE: The work effort required for this task will depend upon how much of the detention requirement the Village has already satisfied through off - right -of -way storage facilities). 2. Utility Relocation Plan - The study will include an evaluation of existing utilities within the right -of -way to identify potential utility relocations that would be required prior to widening the roadway. This evaluation will be based upon existing public and private utility atlas information and will not include field verification of actual locations or depths of utilities. 3. Construction and Engineering Cost Estimate - The study will estimate the construction costs for each construction stage based on 1997 unit prices. The study will also include an estimate of Phase 2 and Phase 3 engineering costs associated with each stage. 4. Cost Particip ation Table - The study will include preparation of a cost participation table outlining estimated Village and County costs for major work items such as roadway, drainage, sidewalks/bikeways, street lighting, traffic signals, landscaping, etc. 5. Schematic Improvement Plan - The study will include preparation of a 1" = 100' scale aerial plan exhibit that schematically depicts the various construction stages and outlines the limits of proposed pavement widening. Mr. Gregory P. Boysen, P.E. Page 3 of 7 6. Summary Report - Finally, the scope of work will include preparation of a short Summary Report which presents the basic design assumptions, drainage concept plan, utility relocation plan, schematic improvement plan, construction cost estimates by construction stage and the cost participation table. Weiland/Prairie Road The Jurisdictional Transfer Agreement does not specify the scope of the ultimate improvements to Weiland or Prairie Roads, stating simply that improvements may be constructed in one or more stages and that these improvements would consist of either: (1) reconstruction and/or rehabilitation and widening of the existing pavement to provide a typical County 5 -lane improvement, or (2) reconstructing and/or rehabilitating in whole or in part the existing 2 -lane pavement. The Agreement also mentions the possibility of constructing the Weiland Road/Prairie Road Connection which would directly connect Weiland Road to Prairie Road in an S -curve alignment north of Aptakisic Road. According to the Agreement, the Village has the sole authority to determine the need for and the alignment of the connection. Based upon the above uncertainties, we believe the ultimate improvement concept for Weiland/Prairie Road (i.e. number of lanes) must first be established. We propose to base this concept upon a traffic study which quantifies existing traffic volumes, develops design hourly volumes from CATS 2020 traffic forecasts and identifies intersection channelization needs based on design year intersection capacity analyses. The anticipated construction staging for Weiland/Prairie Road improvements is as follows: Stage I - Construct 3 -lane improvement, possibly with a temporary traffic signal installation, at the Weiland Road/Pauline Avenue intersection primarily within the existing right -of -way. Stage HA - Improve Weiland Road between Lake -Cook Road and Busch Road. Stage IM - Improve Weiland Road between Busch Road and Aptakisic Road. Stage IIC - Improve Weiland Road/Prairie Road between Aptakisic Road and Illinois Route 22 including the Weiland/Prairie Connector. The Stage II construction will include completion of an enclosed drainage system, continuous sidewalk and bikeway systems and a highway lighting system along the length of Weiland and Prairie Roads. Mr. Gregory P. Boysen, P.E. Page 4 of 7 The scope of services is as follows: 1. Traffic Study - This work item will include conducting manual peak hour counts and 24 -hour machine counts at the following locations: A.M. and P.M. Peak Hour Manual Counts - - Lake -Cook Road/Weiland Road - Busch Road/Weiland Road - Aptakisic Road/Weiland Road - Aptakisic Road/Prairie Road Prairie Roa(L Illinois Route 22 24 -hour Machine Traffic Counts - - Weiland Road between Lake -Cook and Busch - Weiland Road between Busch and Aptakisic - Aptakisic Road between Weiland and Prairie - Prairie Road between Aptakisic and IL Route 22 This work item will also include obtaining CATS 2020 traffic forecasts for Weiland and Prairie Road and developing design hourly volumes for 0 5 intersections, as well as performing intersection capacity analyses to define channelization and storage requirements. 2. Drainage Concept Plan - Prior to estimating construction costs for each stage, a preliminary study of the stormwater detention requirements specified in the Lake County Watershed Development Ordinance will be performed in order to develop a drainage concept plan for the route. If stormwater detention outside the existing right -of -way is recommended, potential detention sites and approximate sizes will be identified. (NOTE: The work effort required for this task will depend upon how much of the detention requirement the Village has already satisfied through off -right- of -way storage facilities). 3. Utility Relocation Plan - The study will include an evaluation of existing utilities within the right -of -way to identify potential utility relocations that would be required prior to widening the roadway. This evaluation will be based upon existing public and private utility atlas information and will not include field verification of actual locations or depths of utilities. 4. Construction and Engineering Cost Estimate - The study will estimate the construction costs for each construction stage based on 1997 unit prices. The study will also include an estimate of Phase 2 and Phase 3 engineering costs associated with each stage. Mr. Gregory P. Boysen, P -E. Page S of 7 5. Cost Participation Table - The study will include preparation of a cost participation table outlining estimated Village and County costs for major work items such as roadway, drainage, sidewalks/bikeways, street lighting, traffic signals, landscaping, etc. 6. Schematic Improvement Plan - The study will include preparation of a 1" = 100' scale aerial plan exhibit that schematically depicts the ultimate improvements within various construction segments and outlines the limits of proposed pavement widening. 7. Summary Report - Finally, the scope of work will include preparation of a short Summary Report which presents the basic design assumptions, drainage concept plan, utility relocation plan, schematic improvement plan, construction cost estimates by construction stage and the cost participation table. B. MANHOUR AND DIRECT COST ESTIMATE Following is our manhour and direct cost estimate for scope of work for each route which was detailed above. • Buffalo Grove Road * * 129 hrs. if substantial off - right -of -way detention is already provided (deduction of 43 hrs.). Work Item Manhours Direct Costs 1. Drainage Concept Plan 148 hrs.* -0- 2. Utility Relocation Plan 85 -0- 3. Construction Cost Estimate 140 -0- 4. Cost Participation Table 16 -0- 5. Schematic Improvement Plan 40 -0- 6. Summary Report 24 -0- TOTALS 453 hrs. -0- * 74 hrs. if substantial off- right -of -way detention is already provided (deduction of 74 hrs.). • Weiland/Prairie Road Work Item Manhours Direct Costs 1. Traffic Study 104 hrs. $1,250 2. Drainage Concept Plan 172 ** -0- 3. Utility Relocation Plan 85 -0- * * 129 hrs. if substantial off - right -of -way detention is already provided (deduction of 43 hrs.). ! a Mr. Gregory P. Boysen, P.E. Page 6 of 7 Work Item Manhours Direct Costs 4.. Construction Cost Estimate 164 -0- 5. Cost Participation Table 18 -0- 6. Schematic Improvement Plan 80 -0- 7. Summary Report 24 -0- TOTALS 647 hrs. $1,250 C. ESTLN1ATE OF FEE We propose to perform the work on the basis of cost plus a fixed fee with a not -to- exceed maximum. The fee will include reimbursement of direct labor costs, overhead, fringe benefit and salary burden costs, plus a net fee for profit. Direct expenses will be reimbursed at their actual cost. The upper limit of compensation is $69,360 based upon the fee calculation shown below. Fee Estimate: 1,100 hrs. X $24.00 (Avg. Hrly. Rate) x 2.58 = $68,110. Direct Costs - Machine Traffic Counts = $ 1,250. TOTAL = $69,360. Once existing off - right -of -way detention provisions are quantified, it is likely that reductions in the maximum hours required for the Drainage Concept Plans for both Buffalo Grove Road and Weiland/Prairie Roads can be made. We estimate these deductions to range up to $4,600 for Buffalo Grove Road and up to $2,700 for Weiland/Prairie Roads for a total reduction in the upper limit of compensation of $7,300. Once data collection is completed, we propose to adjust the upper limit of compensation for the contract. Mr. Gregory P. Boysen, P.E. Page 7 of 7 D. SCHEDULE We proposed to complete the Improvement Staging Plans and Construction Cost Estimates within 4 months from the date of authorization to proceed and the receipt of data. We thank you for the opportunity to submit this proposal and look forward to the possibility of assisting the Village of Buffalo Grove on this planning study. If this Proposal/Agreement is acceptable, please execute below and return one copy to us. Very truly yours, CIVILTECH ENGINEERING, INC. Y^ Robert J. Andres, P.E. Accepted By: Title: Date: EXHIBIT I JURISDICTIONAL TRANSFER AGREEMENT BLR 1602 BUSCH ROAD/PARKWAY/DEERFIELD PARKWAY ILLINOIS ROUTE 83 TO U.S. ROUTE 45ALLINOIS ROUTE 21 C 0 I Illinois Department I ocal Agency No. 1 (Conveyor) -)cal Agency No. 2 (Recipient) of Transportation municipality Buffalo Grove Municipality LOCAL AGENCY Township/ Township/ AGREEMENT Road District Road District FOR JURISDICTIONAL TRANSFER County County Lake In accordance with authority granted in Section 4 -409 of the Illinois Highway Code. this ageement is made and entered into be- tween the above Local Agency No. 1, hereinafter referred to as "CONVEYOR', and the above Local Agency No. 2. hereinafter referred to as "RECIPIENT", to transfer the jurisdiction of the designated location from the CONVEYOR to the RECIPIENT. Busch Road /Parkway/ Location Description Name Deerfield Parkway Route C.H. 11 Length 15175± L.F.Miles 2.87 Termini From Illinois Route 83 to U.S. Route 45 /Illinois Route 21 This transfer does /does not include Structure No. Include for Municipalities Only WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the ordinance, and Include for Counties Only WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5 -105 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the resolution, and Id1�1?iX�aNi�X�i?C��l�!(4��X Biidd�tlbXa�i eXb�i F,II10! r ,�ru y1g ar Axsfizi�itXg �,:�� S,�ar :� THE CONVEYOR AGREES to prepare a map of the above location and attach a copy of such location map hereto. IT 1S MUTUALLY AGREED, that this jurisdictional transfer will become effective upon: Approval by the T1 1 i nni s Department of Transportation Supplements Additional information and /or stipulations, if any, are hereby attached and identified below as being a part of this agreement. Supplement see Buffalo Grove Transportation Agreement (Insert supplement numbers or letters and page numbers, if applicable.) IT IS FURTHER AGREED, that the provisions of this agreement shall be binding upon and inure to the benefit of the parties hereto. their successors and assigns. APPROVED BY CONVEYOR APPROVED BY RECIPIENT Name Sidney H. Mathias Name Robert W. Depke -1 V- ar LOCATION MAP JURISDICTIONAL TRANSFER TO LAKE COUNTY. FROM ILLINOIS ROUTE 83 TO U.S. ROUTE 45 /ILLINOIS ROUTE 21. 1111C EXHIBIT II JURISDICTIONAL TRANSFER AGREEMENT BLR 1602 BUFFALO GROVE ROAD/PORT CLINTON ROAD/PRAIRIE ROAD ILLINOIS ROUTE 83 TO NORTH CORPORATE LIlVIIT ON PRAIItIE ROAD C C UtW cal Agency No.1 (Conveyor) :al Agency No. 2 (Recipient) Illinois Department of Transportation Municipality Buf falo Grove Municipality LOCAL AGENCY Township/ I Township/ AGREEMENT Road District Road District FOR JURISDICTIONAL TRANSFER County County Lake In accordance with authority granted in Section 4 -409 of the Illinois Highway Code. this ageement is made and entered into be- tween the above Local Agency No. 1, hereinafter referred to as 'CONVEYOR', and the above Local Agency No. 2. hereinafter referred to as 'RECIPIENT', to transfer the jurisdiction of the designated location from the CONVEYOR to the RECIPIENT. Location Description Buffalo Grove Road/ Name Port Clinton Road /Prairie Road Route Prop C.H. 16 Length 18650tL. F. Miles 3.53 Termini From Illinois Route 83 to the North Corporate Limits of the Village of Buffalo Grove on Prairie Road. This point is approximately 1620 L F south of U.S. Route 45 This transfer does /does not include Structure No. Include for Municipalities Only WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7 -101 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the ordinance, and Include for Counties Only WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5 -105 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the resolution, and THE CONVEYOR AGREES to prepare a map of the above location and attach a copy of such location map hereto. IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective upon: Approval by the Illinois Department of Transportation Supplements Additional information and /or stipulations, if any, are hereby attached and identified below as being a part of this agreement. Supplement see Buffalo Grove Transportation Agreement (Insert supplement numbers or letters and page numbers, if applicable.) IT IS FURTHER AGREED, that the provisions of this agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. APPROVED BY CONVEYOR APPROVED BY RECIPIENT Name Sidney H. Mathias Name Robert W. Depke Title President lla e,,of Buffalo Grove*% Title Chairm Lal Signature Signature APPROVE C STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION By: _ Director of Hi ways ?LA 160219 ,1891 ' _19- r. - i Cn LOCATION MAP JURISDICTIONAL TRANSFER TO LAKE COUNTY. FROM ILLINOIS ROUTE 83 TO THE NORTH CORPORATE LIMITS OF THE VILLAGE OF BUFFALO GROVE ON PRAIRIE ROAD. 1" S I It 1t t EXHIBIT III JURISDICTIONAL TRANSFER AGREEMENT BLR 1602 WEILAND ROAD LAKE -COOK COUNTY LINE TO APTAKISIC ROAD Illinois Department of Transportation gal Agency No. t (Conveyor) al Agency No. 2 (Recipient) Municipality Municipality Buffalo Grove Township/ Township/ LOCAL AGENCY AGREEMENT Road District Road District FOR County Lake County JURISDICTIONAL TRANSFER In accordance with authority granted in Section 4 -409 of the Illinois Highway Code. this ageement is made and entered into be- tween the above Local Agency No. 1, hereinafter referred to as 'CONVEYOR ", and the above Local Agency No. 2. hereinafter referred to as "RECIPIENT', to transfer the jurisdiction of the designated location from the CONVEYOR to the RECIPIENT. Name Weiland Road Location Description Route C.H. 73 Length 11088 L.F. Miles 2.10 Termini From Lake -Cook County line to Aptakisic Road This transfer does /does not include Structure No. Include for Municipalities Only WHEREAS. the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7-101 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the ordinance, and Include for Counties Only WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5 -105 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the resolution, and Xii�ijf?bYIil�3fi3� €f>�I�3RXifi`[1K THE CONVEYOR AGREES to prepare a map of the above location and attach a copy of such location map hereto. IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective upon: completion of future roadway improvement projects to Weiland Road at which time the County will notify the Illinois Department of Transportation of the Jurisdictional Tkansfer date:- Supplements Additional information and /or stipulations, if any, are hereby attached and identified below as being a part of this agreement. Supplement see Buffalo Grove Transportation Agreement (insert supplement numbers or letters and page numbers, if applicable.) IT IS FURTHER AGREED, that the provisions of this agreement shall be binding upon and inure to the benefit of the parties hereto. their successors and assigns. APPROVED BY CONVEYOR APPROVED BY RECIPIENT Name Robert W. Depke Name Sidney H. Mathias Title Chairmarvi Lake Countv Board Title Pre i nt _V' XX' Sighature Signature APPROVED .w STATE OF ILLINOIS C� y 1 DEPARTMENT OF TRANSPORTATIO By: V Director of High ays ate 'Lg 1602(9/891 -19- LOCATION MAP JURISDICTIONAL TRANSFER TO THE VILLAGE OF BUFFALO GROVE. FROM LAKE -COOK COUNTY LINE TO APTAKISIC ROAD. mIlt EXHIBIT IV JURISDICTIONAL TRANSFER AGREEMENT BLR 1602 lutAlly '� APTAKISIC ROAD TO ILLINOIS ROUTE 22 j Illinois Department of Transportation LOCAL AGENCY AGREEMENT FOR JURISDICTIONAL TRANSFER :al Agency No. l (Conveyor) I :al Agency No. 2 (Recipient) Municipality Township/ Road District County Lake Municipality Buf f'alo Grove Township/ Road District County In accordance with authority granted in Section 4 -409 of the Illinois Highway Code, this ageement is made and entered into be- tween the above Local Agency No. 1, hereinafter referred to as 'CONVEYOR', and the above Local Agency No. 2, hereinafter referred to as 'RECIPIENT', to transfer the jurisdiction of the designated location from the CONVEYOR to the RECIPIENT. Location Description Name Prairie Road Route C.H. 59 Length 4752 L.F. Miles 0.90 Termini From Antakisic Road to Illinois Route 22 This transfer does /does not include Structure No. Include for Municipalities Only WHEREAS, the authority to make changes to the Municipal Street System is granted to the Municipality by Section 7 -101 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the corporate authority of said municipality will pass an ordinance providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the ordinance, and Include for Counties Only WHEREAS, the authority to make changes to the County Highway System is granted to the County by Section 5 -105 of the Illinois Highway Code. NOW THEREFORE IT IS AGREED that the County Board of said County will pass a resolution providing for the transfer of the above location and shall attach hereto and make a part hereof a copy of the resolution, and �R f h i Y>Ys ioXr }f}e :lrsXr t Xt'e`€ t f &V&XAMK THE CONVEYOR AGREES to prepare a map of the above location and attach a copy of such location map hereto. IT IS MUTUALLY AGREED, that this jurisdictional transfer will become effective upon: completion of future roadway_ improvement projects to Prairie Road at which time the County will notify the Illinois Department of Transportation of the Jurisdictional Transfer date. Supplements Additional information and /or stipulations, if any, are hereby attached and identified below as being a part of this agreement. Supplement _see Buffalo Grove Transportation Agreement (Insert supplement numbers or letters and page numbers, if applicable.) IT IS FURTHER AGREED, that the provisions of this agreement shall be binding upon and inure to the benefit of the parties hereto. their successors and assigns. APPROVED BY CONVEYOR APPROVED BY RECIPIENT Name Robert W. Depke Name Sidney H. Mathias Title - Chairman, kp-.CQuntv Board Title Presiden , Village—of Buffalo Grove CSighature Signal re APPROVED. STATE OF ILLINOIS �- DEPARTMENT OF TRANSPORTATION y: Director of Highways I Cifite eLQ 1602 (9/891 -19- LOCATION MAP JURISDICTIONAL TRANSFER TO THE VILLAGE OF BUFFALO GROVE. FROM APTAKISIC ROAD TO ILLINOIS ROUTE 22. nIit STATE OF ILLINOIS ) COUNTIES OF LAKE AND COOK ) I, JANET M. SIRABIAN, hereby certify that I am the duly elected, qualified and acting Village Clerk of the Village of Buffalo Grove, Counties of Cook and Lake, Illinois, and the keeper of its seal and records. I hereby further certify that the attached is an true copy of Resolution 95 -44 adopted on the 5th day of June , 1995 by the Village Board of the Village of Buffalo Grove shown by the records in my custody. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Village of Buffalo Grove aforesaid, at the Village, in the County and State aforesaid, this 10th day of _July 49'95 . Village Clerk By 1 Deputy Village Clerk n RESOLUTION NO. 95- 44 A RESOLUTION APPROVING A MULTI- CORRIDOR AGREEMENT WITH LAKE COUNTY WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution of 1976; and, WHEREAS, the quality of life is enhanced by a good quality transportation system; and, WHEREAS, the funding of construction and maintenance of a high quality transportation system is most appropriately shared by several agencies of Federal, State and Local Government; and, WHEREAS, an agreement with the County of Lake is a required prerequisite for the establishment of various commitments for highway improvement construction and maintenance by the County of Lake; NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS as follows: Section 1: The agreement entitled "Agreement Between the County of Lake and the Village of Buffalo Grove for the Roadway Improvement, Maintenance Responsibilities and Jurisdictional Transfers of Busch Road /Parkway and Deerfield Parkway; Buffalo Grove Road /Port Clinton Road /Prairie Road; Weiland Road; and Prairie Road" is hereby approved. Section 2: The Village President and Village Clerk are authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: 6 - Marienthal, Reid, Rubin, Braiman, Hendricks, Glover NAYES: 0 - None ABSENT: 0 - None PASSED: June 5 APPROVED: ATTEST: , 1995 Village Clerk G95A90 • w STATE OF ILLINOIS ) COUNTY OF L A K E ) COUNTY BOARD, LAKE COUNTY, ILLINOIS Co-.Lty Board County Administrator Director of Finance Transportation (2) cert. CERTIFIED TO BE A TRUE COPY OF RECORDS OF THE LAKE COUNTY BOARD MEETING OF JUN 13 1995 APPROVED ANNUAL JUNE SESSION, A.D. 1995 CERTIFICATION NOT VALID UNLESS SEAL OF LAKE COUNTY, ILLINOIS IS AFFIXED JUNE 13, A.D. 1995 ''a--' %f �( %�� ""�— " 44,4��t._. County Clerk MR. CHAIRMAN AND MEMBERS OF THE COUNTY BOARD: Your Public Service Committee and Financial & Administrative Committee present herewith a resolution providing for the execution of a Transportation agreement between the Village of Buffalo Grove and the County of Lake providing for the roadway improvement, maintenance responsibilities and jurisdictional transfers of four separate roadways, said roadways being as follows: (1) Busch Road /Parkway and Deerfield Parkway from Illinois Rte. 83 to U. S. Route 45 /Illinois Rte. 21; (2) Buffalo Grove Road /Port Clinton Road /Prairie Road from Illinois Rte. 83 to the north corporate limits on Prairie Road; (3) Weiland Road from the Lake -Cook County Line to Aptakisic Road; and (4) Prairie Road from Aptakisic Road to Illinois Rte. 22. We RECOMMEND adoption of this Resolution. Respectfully submitted, R E S O L U T I O N WHEREAS, the free flow of traffic along: (1) Busch Road /Parkway /Deerfield Parkway from Illinois Rte. 83 to U. S. Route 45 /Illinois Rte. 21; (2) Buffalo Grove Road /Port Clinton Road /Prairie Road from Illinois Rte. 83 to the north corporate limits of the Village of Buffalo Grove on Prairie Road; (3) Weiland Road from the Lake -Cook County Line to Aptakisic Road; and (4) Prairie Road from Aptakisic Road to Illinois Rte. 22 is beneficial to the safety and welfare of the Village of Buffalo Grove and the County of Lake; and WHEREAS, in order to facilitate the free flow of traffic and ensure the safety of the motoring public the Village of Buffalo Grove and the County of Lake propose make certain improvements, jurisdictional transfers and the transfer of maintenance responsibilities to said roadways as follows: (1) Busch Road /Parkway /Deerfield Parkway from Illinois Rte. 83 to U. S. Route 45 /Illinois Rte. 21 to provide widening and reconstruction, to provide jurisdictional transfer to the County of Lake to make said roadway a part of the County Highway System, and to provide the transfer of maintenance responsibilities to the County of Lake upon completion of the improvements; (2) Buffalo Grove Road /Port Clinton Road /Prairie Road from Illinois Rte. 83 to the north corporate limits of the Village of Buffalo Grove on Prairie Road to provide widening and reconstruction, to provide the jurisdictional transfer to the County of Lake to make said roadway a part of the County Highway System, to provide the transfer of maintenance responsibilities to the County of Lake; (3) Weiland Road from the Lake -Cook County Line to Aptakisic Road to provide widening and reconstruction, to provide the eventual jurisdictional transfer of said roadway to the Village of Buffalo Grove to delete said roadway from the County Highway System, and to provide the transfer of maintenance responsibilities to the Village of Buffalo Grove and (4) Prairie Road from Aptakisic Road to Illinois Rte. 22 to provide widening and reconstruction, to provide the eventual jurisdictional transfer of said roadway to the Village of Buffalo Grove to delete of said roadway from the County Highway System and to provide the transfer of maintenance responsibilities to the Village of Buffalo Grove; and WHEREAS, the Village of Buffalo Grove and the County of Lake are desirous of entering into a Transportation agreement for the above -said improvements, jurisdictional transfers and transfer of maintenance responsibilities. NOW, THEREFORE BE IT RESOLVED that the Chairman of the County Board, the County Clerk and the County Engineer-of the County of Lake, State of Illinois be authorized and they are hereby directed, to execute a Transportation agreement pertaining to the said improvements, jurisdictional transfers and transfer of maintenance responsibilities providing in the opinion of the Public Service Committee, if necessary, said Transportation agreement 'in its final form substantially conforms to the draft attached hereto. The County Engineer shall transmit in writing the final Transportation agreement to be executed by the Chairman of the County Board and the County Clerk. BE IT FURTHER RESOLVED that the Chairman of the County Board, the County Clerk and the County Engineer of the County of Lake, State of Illinois, be authorized and they are hereby directed to execute any and all necessary maintenance and jurisdictional transfer agreements as provided for within the Transportation agreement between the Village of Buffalo Grove and the County of Lake. BE IT FURTHER RESOLVED that copies of said jurisdictional transfer agreements when executed in their final form be submitted to the Illinois Department of Transportation for their approval and final processing. Dated at Waukegan, Illinois, this 13th day of June 1995. AN AGREEMENT BETWEEN- THE VILLAGE OF BUFFALO GROVE, THE VILLAGE OF LINCOLNSHIRE AND THE VILLAGE OF VERNON HILLS CONCERNING THE BUFFALO GROVE ROAD /PRAIRIE ROAD (PORT CLINTON ROAD TO U.S. ROUTE 45) STREET ALIGNMENT THIS AGREEMENT is made and entered into as of the 18th day of January , 1992, by and between the Village of Buffalo Grove, the Village of Lincolnshire and the Village of Vernon Hills. WITNESSETH: WHEREAS, the preservation and ancement of the quality of life in a developing suburban area, such as southeastern Lake County, requires the establishment of a high quality network of arterial streets; and, WHEREAS, the improvement of the Buffalo Grove Road /Prairie Road corridor, between Port Clinton Road and U.S. Route 45, is consistent with the Comprehensive Plans of the Villages of Buffalo Grove, Lincolnshire and Vernon Hills; and, WHEREAS, the development of a four -lane arterial street corridor along the Buffalo Grove Road /Prairie Road corridor in this area is in accordance with the "Year 2005 Transportation Plan" and the "Comprehensive Road Improvement Plan for Impact Fees" of Lake County, Illinois; and, WHEREAS, the Village of Vernon Hills is committed to the extension of the Buffalo Grove Road /Prairie Road corridor by the extension of Fairway Drive south from its existing termini through the former Nike site to U.S Route 45 at a point which can align with Prairie Road; and, WHEREAS, the Villages of Buffalo Grove and Vernon Hills have retained a qualified consulting engineering firm to perform a realignment feasibility study for Buffalo Grove Road and Prairie Road, the draft results of which were published in a report dated as revised March 27, 1992; and, WHEREAS, it is recognized that the development of a high quality suburban arterial street corridor requires the continued support and cooperation of local municipalities in addition to Federal, State and County agencies; NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS: 1. As annexations and development authorizations are approved by each of the municipalities of Buffalo Grove, Lincolnshire and Vernon Hills, which include portions of the area within and adjacent to proposed seelianed right- of -gays of Wfalo Grove load/Zrairie Road between fort Clinton 1084 and u.8. testa 43 denoted in Exhibit 1-+A and ftUbit 2-A, the right -of -gray desilaated in these Exhibits shsli, es a uftimms bt reserved for use smd aaguisition as right-Of-WY for arterial street luprovtueaes. 2. The right -of-wy denoted es being required In MAI It 1 -8 and ExUbit 2,B sbsll also be considered for reservation or acgaisitioo as ri=he -of-Var for artarlal street Improve"Uts. 3. The m1pport, cooperation and fitgncial assistance of Federal, State and County agencies in the Buffalo drove Rood/Prairie load Mort Clinton Road to V.a. Route 45) Street Tmproveaeut is encouraged w4 supported. IN VIMSS VHUWF, the Village of Buffalo Grove, the V111K96 of Lincolnshire aid the V:Lllage of Vernon Hills have each caused this agreemat to be amecuted as of the dgte first abava trritt+ot. VILLAGE . B7t ATTES'!t 1:3 VILLAGE 0 SSIIiS ; :S ay• � = Village Prts , t,. ATTEST! G92B61 - 2 � Village Lneirlc 39 r '1 f e►'? . •i ..t• ,�-- -fir -r • — L( ~ t J ' 1 ` + r :Y r• r .s 1.. f •T •LINE AA•Ml__ __�• . .i7 1✓ .� L�} •h• { E AIJERNATE N0.1 OR ! 5011TW • . •,. ' - .✓ 1�` • �cl � tYnjiftC .. � ^_• •rte,_ �' . .: X'� - , ••.t�ii -,� .� '� /\ ej' as ��: �i•. .�;:e a,�•.Y�F :f .r.�' :! ^ � tr.�'.v'' rj�y; �'�;.• .i •�: `, s .• J;r!•"w. :�. l a'• . •;a- L��' �. : , "�.fr• 'Y�is-•�:� 1,:4. r • *'�' :Cy. -• �..Sti�..� c.• ; .. :: '� r':►,r.`y:° ;a`•c' �+ •.. :` ... .h.,: :. 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Rile, N 11, -fus S. rA;rl. 5T<. .,!• 5 :� I Wk *42, JL 69ML'i- AAJ�!� --tv 611 4j7 ...... Or. 12N i R S 002 n1 9 2. l z ia S x . L If RESOLUTION NO. 93- 2 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE, THE VILLAGE OF LINCOLNSHIRE AND THE VILLAGE OF VERNON HILLS CONCERNING THE BUFFALO GROVE ROAD /PRAIRIE ROAD (PORT CLINTON ROAD TO U.S.ROUTE 45) STREET ALIGNMENT WHEREAS, the Village of Buffalo Grove, the Village of Lincolnshire and the Village of Vernon Hills have reviewed transportation plans and studies which indicate that it is desirable to develop a north /south arterial street corridor along the Buffalo Grove Road and Prairie Road alignments between Port Clinton Road and U.S.Route 45 so as to connect with northerly and southerly existing and proposed extensions of this north /south arterial street corridor; and, WHEREAS, discussions concerning potential funding of improvements along this corridor have been initiated with the Lake County Division of Transportation; and, WHEREAS, it is desirable to establish documentation of identified desirable alignments and general characteristics of corridor improvements and right -of -way so as to accommodate high quality planning for private development along the corridor; NOW, THEREFORE, BE IT RESOLVED by the Village President and Board of Trustees of the Village of Buffalo Grove, Lake and Cook Counties, Illinois as follows: 1. The attached agreement entitled, "An Agreement Between The Village of Buffalo Grove, The Village of Lincolnshire And the Village of Vernon Hills Concerning The Buffalo Grove Road /Prairie Road (Port Clinton Road To U.S. Route 45) Street Alignment" is hereby approved subject to the adoption of the agreement by the corporate authorities of the Village of Lincolnshire and the Village of Vernon Hills. -2- 2. Following the acceptance of the agreement by the Village of Lincolnshire and the Village of Vernon Hills, the Village President and the Village Clerk are authorized and directed to execute the agreement. A copy of said agreement is attached hereto and made a part hereof. AYES: 5 - Reid, Kahn, Rubin, Braiman, Hendricks NAYES: 0 - None ABSENT: 1 - Marienthal PASSED: January 18 , 1993 APPROVED: January 18 , 1993 ATTEST: 1, 1r 1 Villeje Clerk G92C111 0 f AGREEMENT BETWEEN THE COUNTY OF LAKE AND THE VILLAGE OF BUFFALO GROVE FOR THE ROADWAY IMPROVEMENT, MAINTENANCE RESPONSIBILITIES AND JURISDICTIONAL TRANSFERS OF BUSCH ROAD/PARKWAY AND DEERFIELD PARKWAY; BUFFALO GROVE ROAD/PORT CLINTON ROAD/PRAIRIE ROAD; WEILAND ROAD; AND PRAIRIE ROAD THIS AGREEMENT entered into this /3 day of Tu N e , A D., 199.5, by and between the COUNTY OF LAKE, Illinois, an Illinois body politic and corporate, acting by and through its Chairman and County Board, hereinafter referred to as the COUNTY; and the VILLAGE OF BUFFALO GROVE, Illinois, an Illinois Municipal Corporation, acting by and through its Village President and Village Board, hereinafter referred to as the VILLAGE. WITNESSETH: WHEREAS, the COUNTY and the VILLAGE, due to increasing traffic volumes, roadway congestion and the alignment of certain roadways, have undertaken certain discussions regarding the need for roadway improvements and the transfer of jurisdictional and maintenance responsibilities; and, WHEREAS, as a result of said discussions and in order to facilitate the free flow of traffic, mitigate congestion on the roadways and ensure safety to motoring public, the COUNTY and the VILLAGE have reached certain agreements relating to the jurisdictional transfer, maintenance and improvement of certain roadways under their respective jurisdictions; and, WHEREAS, the COUNTY and the VILLAGE, having reached certain agreements, are desirous of entering into an agreement relating to the jurisdicitonal transfer, maintenance and improvement of certain roadways in the south central section of Lake County; and, VaIEREAS, THIS AGREEMENT sets forth the duties and responsibilities of the COUNTY and the VILLAGE as they relate to said jurisdictional transfers, maintenance responsibilities and roadway improvements of said certain roadways, as hereinafter described. THIS AGREEMENT shall be known as the BUFFALO GROVE TRANSPORTATION AGREEMENT; and, WHEREAS, said certain roadways shall include: (1) Busch Road/Parkway/Deerfield Parkway from Illinois Route 83 to U.S. Route 45/Minois Route 21; (2) Buffalo Grove Road/ Port Clinton Road/Prairie Road from Illinois Route 83 to the north Corporate Limit on Prairie Road; (3) Weiland Road from the Lake -Cook County Line to Aptakisic Road; and, (4) Prairie Road from Aptakisic Road to Illinois Route 22; and, WHEREAS, said jurisdictional transfers, maintenance responsibilities and roadway improvements will be of immediate benefit to the COUNTY and the VILLAGE, their residents and the motoring public; NOW, THEREFORE, for and in consideration of the mutual covenants herein made and pursuant to all applicable statutes and local ordinances, the COUNTY and the VILLAGE do hereby enter into the following: BUFFALO GROVE TRANSPORTATION AGREEMENT Section I. Recitals It is mutually agreed by and between the parties hereto that the foregoing recitals are hereby incorporated herein as though fully set forth. Section H. Busch Road/Parkway/Deerfield Parkway • Dlinois Route 83 to U.S. Route 45/Illinois Route 21 A. The Staged Construction of Improvements It is mutually agreed by and between the parties hereto that the proposed improvement of Busch Road/Parkway/Deerfield Parkway may be constructed in one or more stages. Said stages of construction are generally described as follows: Stage I- Busch Road/Parkway at Weiland Road (1) The widening and reconstruction of the existing pavement to provide for 2 through lanes in each direction and providing separate left turn lanes on all approaches of the intersection; (2) installation of new traffic control signals; (3) widening and reconstruction of the existing pavement on the east approach, easterly through the Wisconsin Central Ltd. -2- r t Y railroad crossing then tapering down to the existing pavement width; (4) providing a separate eastbound to southbound right turn lane at Commerce Court; (5) installation of new traffic control signals at Commerce Court; (6) widening the existing Wisconsin Central Ltd. railroad crossing to accommodate the 5 lane roadway including the installation of new gates, flashers and rubber crossing surface; (7) interconnection of said traffic control signals and the railroad crossing protection devices; (8) installation of curb and gutter and stormsewer, (9) construction of center barrier medians and traffic islands; (10) installation of pavement markings; and, (11) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. 2. Stage II: Busch Road at Highland Grove Drive and at Buffalo Grove Road (1) Widening and reconstructing the existing pavement to provide for 1 through lane in each direction and separate left and right turn lanes at Highland Grove Drive and at Buffalo Grove Road; (2) installing new traffic control signals at Highland Grove Drive; (3) modernizing and upgrading the existing traffic control signals at Buffalo Grove Road; (4) installation of pavement markings; and, (5) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. 3. Stage III: Busch Road Reconstruction (Fillinu the Gans) Between Illinois Route 83 and Weiland Road (1) Widening and reconstructing the existing pavement to provide for 1 through lane in each direction with a continuous center left turn lane or painted median; (2) installing pavement markings; and, (3) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. 4. Stage IV: Busch Parkway at Deerfield Parkway Intersection Realienment (1) Widening the existing pavement to provide 2 through lanes in each direction on Busch Parkway from the Wisconsin Central Ltd. railroad crossing to Deerfield Parkway; (2) realigning the existing intersection of Busch Parkway and Deerfield Parkway to provide for a continuous east -west through movement between Busch Parkway and Deerfield Parkway; (3) widening the existing pavement on the north (east) approach of Busch Parkway to provide for a separate right turn lane; (4) installing new traffic control signals at the realigned intersection; and, (5) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. -3 r r s + B. COLTNTY Responsibilities. Busch Road/Parkway/Deerfield Parkway Illinois Route 83 to U.S. Route 451 Illinois Route 21 The COUNTY agrees to be responsible for the following: 1. Engineering Responsibilities a. To solely determine the exact nature, scope and limits of the proposed improvements to Busch Road/Parkway/Deerfield Parkway in consultation with the VILLAGE. b. To review and approve all preliminary and final engineering plans prior to a construction contract letting. Said review and approval shall be at the sole discretion of the COUNTY's County Engineer in consultation with the VILLAGE. Said review and approval shall not be unreasonably withheld. 2. Improvement Cost Responsibilities a. To pay 100% of the local match of the Federal STP -U funds as approved by the Lake County CATS Council of Mayors for the roadway improvement items only on Busch Road/Parkway/Deerfield Parkway, Weiland Road and Buffalo Grove Road. b. To pay 100% of all costs not covered by any Federal, state or private source of funds for the widening of the Wisconsin Central Ltd. railroad crossing. The COUNTY shall only be responsible for the costs of the railroad crossing widening that are directly attributable to the roadway widening only. C. To pay an amount up to, but not to exceed, $1,000,000.00 for the Stage I improvement. d. To pay an amount up to, but not to exceed, $935,000.00 per construction stage for the Stage II, Stage III and Stage IV improvements. 3. Traffic Control Signal Responsibilities a. To pay 100% of the local match for the modernization and upgrading of the existing traffic control signals at (1) Busch Road/ Parkway and Weiland Road; and, (2) Busch Road and Buffalo Grove Road. -4- s 1 a 1 r b. To pay 50% of the local match for the installation of the new traffic control signals at Busch Road and Highland Grove Drive. C. To pay 2/3 of the local match for the installation of the new traffic control signals at Busch Parkway and Deerfield Parkway. d. The COUNTY's payment for the traffic control signals as herein set forth in Section II.B.3.a., Section II.B.3.b. and Section II.B.3.c shall be considered a part of and not in addition to, the upper limit of participation as heretofore set forth in Section II.B.2.c. and Section II.B.2.d. e. To assume sole ownership of the traffic control signals, inclusive of the emergency vehicle pre- emption systems, for the traffic control signals on Busch Road/Parkway at Buffalo Grove Road, Highland Grove Drive, Weiland Road, Commerce Court and Deerfield Parkway. f. To have the sole authority to regulate the sequence and all other aspects of the timing of all the traffic control signals, inclusive of the emergency vehicle pre - emption systems, at the locations as herein described in Section II.B.3.e. g. To maintain, or cause to be maintained, all the traffic control signals, inclusive of the emergency vehicle pre - emption systems, at the locations as herein described in Section II.B.3.e. h. To pay 100% of the maintenance costs for the traffic control signals at Busch Road and Buffalo Grove Road. I. To pay 50% of the maintenance costs for the traffic control signals at (1) Busch Road and Highland Grove Drive; and, (2) Busch Road/Parkway and Weiland Road. j. To pay 2/3 of the maintenance costs for the traffic control signals at (1) Busch Parkway and Commerce Court; and, (2) Busch Parkway and Deerfield Parkway. k. To pay 100% of all future costs for the repair, replacement, upgrading or modernization of the traffic control signals at Busch Road and Buffalo Grove Road. -5- r To pay 50% of all future costs for the repair, replacement, upgrading or modernization of the traffic control signals at (1) Busch Road and Highland Grove Drive; and, (2) Busch Road/Parkway at Weiland Road. M. To pay 2/3 of all future costs for the repair, replacement, upgrading or modernization of the traffic control signals at (1) Busch Parkway and Commerce Court; and, (2) Busch Parkway at Deerfield Parkway. 4. Roadway Maintenance Responsibilities a. To assume the full and complete maintenance responsibilities of Busch Road/Parkway/Deerfield Parkway upon the completion and acceptance by the COUNTY's County Engineer of all the improvements as contemplated in the Stage I, Stage II, Stage III and Stage IV improvements. Said acceptance of said improvements and the assumption of maintenance shall not be unreasonably withheld. 5. Jurisdictional Transfer Responsibilities a. To prepare and duly execute the jurisdictional transfer agreement to make Busch Road/Parkway/Deerfield Parkway/ from Illinois Route 83 to U.S. Route 45/Illinois Route 21 a part of the County Highway System. Said jurisdictional transfer agreement is attached hereto as EXHIBIT I and by reference herein is hereby made a part of THIS AGREEMENT. b. To assume full and complete jurisdictional authority including the sole authority for the issuance of all permits in accordance with the applicable COUNTY Ordinances, as amended from time to time, upon approval of the jurisdictional transfer by the Illinois Department of Transportation. C. To have the authority to erect County Highway route markers upon the approval of the jurisdictional transfer by the Illinois Department of Transportation. 6. Scheduling and Programming of Improvements a. To have the sole authority and discretion to schedule and program the Stage I, Stage II, Stage III and Stage IV improvements. Said scheduling and programming shall be based on countywide priorities and needs, and the availability of COUNTY funds. 1 b. To prepare and approve any and all stage improvement project specific joint agreements. Said project specific joint agreements shall be in substantial conformance with the provisions of THIS AGREEMENT and shall set forth the specific duties and responsibilities of the COUNTY and the VILLAGE as they relate to each stage improvement project. C. VILLAGE Responsibilities Busch Road/Parkway/Deerfield Parkway: Illinois Route 83 to U.S. Route 45/I1linois Route 21 The VILLAGE agrees to be responsible for the following: 1. Engineering Responsibilities a. To prepare, or cause to be prepared, and pay 100% costs for all required preliminary engineering and all final engineering plans, specifications and contract letting documents for Stage I, Stage II, Stage III and Stage IV improvements. b. To obtain, or cause to be obtained, and pay 100% of all costs for any and all applicable permits and approvals that may be required from any Federal, state, regional or local agency for the Stage I, Stage II, Stage III and Stage IV improvements. C. To provide, or cause to be provided, and pay 100% of all costs for all construction engineering supervision for the Stage I, Stage II, Stage III and Stage IV improvements. The VILLAGE further agrees that any Federal, state or private funds that may be secured to pay all or a portion of the costs of the Stage I, Stage II, Stage III and Stage IV improvements shall be first applied against any roadway only construction costs. Any such Federal, state or private funds that may remain after being attributed to the roadway only improvements may then be applied to any eligible non - roadway only and engineering costs. 2. Right of Wgy and Easement Acquisition Responsibilities a. To acquire, or cause to be acquired, and to pay 100% of all costs for any right -of -way or easements (temporary and permanent) that may be required for the Stage I, Stage II, Stage III and Stage IV improvements. Said acquisition shall include the preparation and recording of any and all documents, plats and legal descriptions. -7- 3. Improvement Cost Responsibilities a. To obtain the approval for the use of Federal STP -U funds from the Lake County CATS Council of Mayors for the Stage I, Stage II, Stage III and Stage IV improvements. b. To obtain an amount equal to $165,000.00 of Operation Green Light funds to pay the costs of the installation of the new traffic control signals at Busch Parkway and Commerce Court and a separate eastbound to southbound right turn lane on Busch Parkway at Commerce Court. C. To obtain the maximum amount of available funding from the Illinois Commerce Commission, the Federal Highway Administration, the Illinois Department of Transportation, the METRA Commuter Rail Board and the Wisconsin Central Ltd. for the widening and installation of gates, flashers, electronic circuitry, motion sensors and rubber crossing materials for the widening of the Wisconsin Central Ltd. railroad crossing. d. To pay 100% of any costs not covered by any Federal, state or private funding source for that portion of the widening of the Wisconsin Central Ltd. railroad crossing that is not directly attributable to the widening of the roadway. By way of example, the VILLAGE shall be solely responsible for said costs of any widening, gates, rubber crossing extension or other materials or items that may be necessary to accommodate any sidewalks or bikepaths. e. To pay 100% of all costs for the Stage I, Stage II, Stage III and Stage IV improvements which are not covered by other funding sources. Said other funding sources shall include Federal, state, county and private sources. f. To pay 100% of the local match for any roadway work that is performed on any intersecting streets with Busch Road/Parkway/Deerfield Parkway that are under the jurisdiction of the VILLAGE. 4. Traffic Control Signals Responsibilities a. To pay 100% of the local match for the emergency vehicle pre - emption systems on the traffic control signals at (1) Busch Road and Buffalo Grove Road; (2) Busch Road and Highland Grove Drive; (3) Busch Road/Parkway and Weiland Road; and, (4) Busch Parkway and Deerfield Parkway. It is -8- I anticipated that the cost of the emergency vehicle pre - emption system on the traffic control signals at Busch Parkway and Commerce Court will be paid for with the funds from Operation Green Light. b. To pay 1/3 of the local match for the new traffic control signals at Busch Parkway and Deerfield Parkway. C. To pay 50% of the local match of the new traffic control signals at Busch Road and Highland Grove Drive. d. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto, for the use and operation of the emergency vehicle pre- emption systems. e. To reimburse the COUNTY for 100% of all costs for the maintenance, replacement, repairs, modernization, upgrades and removal of the emergency vehicle pre - emption systems. f. To pay 100% of all energy costs for the traffic control signals at (1) Busch Road and Buffalo Grove Road; (2) Busch Road and Fighland Grove Drive; (3) Busch Road/Parkway and Weiland Road; (4) Busch Parkway and Commerce Court; and, (5) Busch Parkway and Deerfield Parkway. g. To reimburse the COUNTY for 50% of the maintenance costs for the traffic control signals at (1) Busch Road and Highland Grove Drive; and, (2) Busch Road/Parkway and Weiland Road. h. To reimburse the COUNTY for 1/3 of the maintenance costs for the traffic control signals at (1) Busch Parkway and Commerce Court; and, (2) Busch Parkway and Deerfield Parkway. I. To pay 50% of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at (1) Busch Road and Highland Grove Drive; and, (2) Busch Road/Parkway and Weiland Road. j. To pay 1/3 of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at (1) Busch Parkway and Commerce Court; and, (2) Busch Parkway and Deerfield Parkway. WE L f 5. Stormwater Detention/Retention and Related Facilities Responsibilities a. To provide, or cause to be provided, and pay 100% of all costs for any land, right -of -way, easements (temporary and permanent), stormsewer, ditching and all appurtenances and the construction for any stormwater detention or retention that may be required by the applicable provisions of the LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, as amended from time to time, for the Stage I, Stage II, Stage III and Stage IV improvements. b. To maintain, or cause to be maintained, at no cost to the COUNTY, any and all stormwater detention/retention basins, stormsewer, swales, ditching and all appurtenant facilities thereto that are located outside of the existing right - of -way limits of Busch Road/Parkway/Deerfield Parkway. 6. Roadway Maintenance Responsibilities a. To perform full and complete maintenance on Busch Road/Parkway/Deerfield Parkway, at no cost to the COUNTY, prior to the completion and acceptance of all Stage I, Stage II, Stage III and Stage IV improvements. Said maintenance shall include, but not be limited to (1) major pavement repairs, resurfacing or reconstruction; (2) winter maintenance operations; (3) minor pavement maintenance; (4) maintaining all landscaping and turf areas; (5) maintaining all roadway drainage inclusive of structures, structure replacement, ditches, swales and all appurtenances thereto; (6) pavement striping; (7) curb and gutter repair and replacement; (8) guardrail erection, maintenance and replacement; (9) shoulder maintenance; and, (10) maintenance and placement of regulatory signage and traffic control devices in accordance with the ILLINOIS MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS, as amended from time to time. b. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for all maintenance operations performed or for the lack of any maintenance performed. 7. Utility and Facility Responsibilities a. To pay 100% of all costs for the necessary removal and relocation of all VILLAGE owned stormsewer, water lines, sanitary sewer lines and -10- Y � appurtenant facilities thereto (VILLAGE owned utilities) from underneath the existing or widened pavement and curb and gutter. Said costs shall also include any extraordinary costs that may be incurred due to the presence of said VILLAGE owned utilities. Said removal and relocation shall be performed prior to or as part of the Stage I, Stage II, Stage III and Stage IV improvements. b. To pay 100% of the local match for any new non - roadway facilities. Said non-roadway facilities shall include but not be limited to any new sidewalks, bikepaths, street lighting and tree landscaping (VILLAGE owned facilities) in the parkway and the medians. Said costs shall also include any extraordinary costs that may be incurred due to the new VILLAGE owned facilities. C. To pay 100% of the local match for the removal and relocation of any existing VILLAGE owned facility that may be required due to the construction of the Stage I, Stage II, Stage III and Stage IV improvements. Said costs shall also include any extraordinary costs that may be incurred due to the presence of any existing VILLAGE owned facility. d. To maintain, at no cost to the COUNTY, all VILLAGE owned utilities and facilities that are located within their existing right -of -way of Busch Road/Parkway/Deerfield Parkway. e. To pay 100% of all future costs for all VILLAGE owned utilities and facilities within the existing right -of -way for their removal, modernization, modification and upgrades. f. To pay 100% of all energy costs for any street lighting within the existing right -of -way. g. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the placement, construction, installation, existence, maintenance (or lack thereof), use and operation of all VILLAGE owned utilities and facilities within the existing right -of -way. 8. Jurisdictional Transfer Responsibilities a. To approve and duly execute the jurisdictional transfer agreement to make Busch Road/Parkway/Deerfield Parkway from Illinois Route 83 to U.S. -11- Route 45/Illinois Route 21 a part of the County Highway System prior to the award of the construction contract for the Stage I improvement. 9. Scheduline _and Prosaamming of Improvements a. To approve and duly execute any and all stage improvement project specific joint agreements upon receipt of said project specific joint agreements from the COUNTY's County Engineer. Said approval and due execution of said project specific joint agreements shall not be unreasonably withheld. Section IIL Buffalo Grove Road/Port Clinton Road/Prairie Road: Illinois Route 83 to North VILLAGE Corporate Limit on Prairie Road A. The Staged Construction of Improvements It is mutually agreed by and between the parties hereto that the proposed improvement of Buffalo Grove Road/Port Clinton Road/ Prairie Road may be constructed in one or more stages. Said stages are generally described as follows: 1. Stage I• Port Clinton Road at Prairie Road (1) The realignment of the existing intersection to provide for a continuous through movement from the west approach of Port Clinton Road to the north approach of Prairie Road; (2) the reconfiguration of the existing east approach and the south approach to provide a new single approach; (3) widening and reconstructing the existing pavement to provide for 1 through lane in each direction with a continuous center left turn lane or painted median; (4) widening and upgrading the existing Wisconsin Central railroad crossing with flashing lights, gates and rubber crossing surface; (5) installing new traffic control signals; (6) providing for a separate right and left turn lane on the new through approaches; (7) providing a separate westbound to northbound right turn lane on the new reconfigured approach; (8) acquisition of right -of -way; (9) stormwater detention/retention; (10) installing pavement markings; and, (11) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. 2. Subsequent Stages of Construction (1) Long range plans contemplate the existing pavement be widened to provide for 2 through lanes in each direction; (2) installation of curb and gutter and stormsewer; (3) modernizing and upgrading existing traffic control signals; and, (4) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. -12- B. COUNTY Responsibilities: Buffalo Grove Road/Port Clinton Road/Prairie Road: Illinois Route 83 to the North VILLAGE CoMorate Limit on Prairie Road The COUNTY agrees to be responsible for the following: 1. Engineering Responsibilities a. To solely determine the exact nature, scope and limits of all stages of improvements to Buffalo Grove Road/Port Clinton Road/Prairie Road in consultation with the VILLAGE. b. To prepare, or cause to be prepared, and pay 2/3 of all costs for the final engineering plans for the Stage I improvement. C. To provide, or cause to be provided, and pay 100% of all costs for the construction engineering supervision for the Stage I improvement. d. To obtain, or cause to be obtained, and pay all costs for any and all applicable approvals and permits that may be required by any Federal, state, regional or local agency for all stages of construction. e. To prepare, or cause to be prepared, and pay 100% of all costs for the preliminary engineering and final engineering for the subsequent stages of the improvement. f. To provide, or cause to be provided, and pay 100% of all costs for the construction engineering supervision for the subsequent stages of the improvement. 2. Right -Of -Way and Easement Acquisition Responsibilities a. To acquire, or cause to be acquired, and to pay 100% of all costs for any rights -of -way or easements (temporary and permanent) that may be required for all stages of improvements for the roadway improvements only except that the COUNTY shall not be responsible, in any manner or form, for the acquisition of the right -of -way in the northwest quadrant of the existing intersection of Port Clinton Road and Prairie Road. Said acquisition shall include the preparation and recording of any and all documents, plats and legal descriptions. -13- 3. Improvement Cost Responsibilities a. To pay 100% of all costs for the roadway items only for all stages of improvements on Buffalo Grove Road/Port Clinton Road/Prairie Road. b. To pay 100% of all costs not covered by any Federal, state or private source of funds for the widening of the Wisconsin Central Ltd. railroad crossing. The COUNTY shall only be responsible for the costs of the railroad crossing widening that are directly attributable to the roadway widening only. 4. Traffic Control Signal 1 Responsibilities a. To pay 2/3 of the cost for the new traffic signals at Port Clinton Road and Prairie Road. b. To assume sole ownership of the traffic control signals, inclusive of the emergency vehicle pre - emption system, at Port Clinton Road and Prairie Road. C. To have the sole authority to regulate the sequence and all other aspects of the timing, inclusive of the emergency vehicle pre - emption system, at the intersection of Port Clinton Road and Prairie Road. d. To maintain, or cause to be maintained, the traffic control signals, inclusive of the emergency vehicle pre - emption system, at Port Clinton Road and Prairie Road. e. To pay 2/3 of the maintenance costs for the traffic control signals at Port Clinton Road and Prairie Road. f. To pay 2/3 of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at Port Clinton Road and Prairie Road. S. Stormwater Detention/Retention and Related Facilities Responsibilities a. To provide, or cause to be provided, and pay 100% of all costs for any land, right -of way, easements (temporary and permanent), stormsewer, ditching and all appurtenances related thereto and the construction of any stormwater detention or retention that may be required by the applicable provisions of -14- the LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, as amended from time to time, for the Stage I improvement. 6. Roadway Maintenance Responsibilities a. To assume the full and complete maintenance responsibilities for Buffalo Grove Road from Illinois Route 83 to Illinois Route 22 upon approval the jurisdictional transfer agreement by the Illinois Department of Transportation. b. To assume full and complete maintenance responsibilities for Buffalo Grove Road/Port Clinton Road/Prairie Road from Illinois Route 22 to the north VILLAGE Corporate Limit on Prairie Road upon completion and acceptance by the COUNTY's County Engineer of the Stage I improvement. Said acceptance of said Stage I improvement shall not be unreasonably withheld. 7. Jurisdictional Transfer Responsibilities a. To prepare and duly execute the jurisdictional transfer agreement to make Buffalo Grove Road/Port Clinton Road/Prairie Road from Illinois Route 83 to the north VILLAGE Corporate Limit a part of the County Highway System. Said jurisdictional transfer agreement is attached hereto as EXHIBIT H and by reference herein is hereby made a part of THIS AGREEMENT. b. To assume full and complete jurisdictional authority including the sole authority for the issuance of all permits on Buffalo Grove Road/Port Clinton Road/Prairie Road in accordance with the applicable COUNTY Ordinances, as amended from time to time, upon approval of the jurisdictional transfer by the Illinois Department of Transportation. C. To have the authority to erect County Highway route markers, on Buffalo Grove Road/Port Clinton Road/Prairie Road, upon the approval of the jurisdictional transfer by the Illinois Department of Transportation. 8. Scheduling and Programming mming of Improvements a. To have the sole authority and discretion to schedule and program the Stage I and subsequent stages of improvements. Said scheduling and programming -15- shall be based on countywide priorities and needs, and the availability of COUNTY funds. b. To prepare and approve any and all stage improvement project specific joint agreements. Said project specific joint agreements shall be in substantial conformance with the provisions of THIS AGREEMENT and shall set forth the specific duties and responsibilities of the COUNTY and the VILLAGE as they relate to each stage improvement project. C. VILLAGE Responsibilities: Buffalo Grove Road/Port Clinton Road/Prairie Road: Illinois Route 83 to the North Corporate Limit on Prairie Road The VILLAGE agrees to be responsible for the following: 1. Engineering Responsibilities a. To pay 1/3 of all costs for the final engineering plans for the Stage I improvement. b. To reimburse the COUNTY an amount equal to 15% of the construction costs of those construction improvements attributable to the VILLAGE for construction engineering supervision for the Stage I improvement. C. To reimburse to the COUNTY an amount equal to 25% of the construction costs of those construction improvements attributable to the VILLAGE for preliminary engineering, final engineering plans and construction engineering supervision for all subsequent stages of improvements. 2. Right of Way and Easement Acquisition Responsibilities a. To acquire, or cause to be acquired, and pay 100% of all costs for the right - of -way in the northwest quadrant of the existing intersection of Port Clinton Road and Prairie Road. Said acquisition shall be in the name of the COUNTY and shall include the preparation and recording of any and all documents, plats and legal descriptions. b. To pay 100% of all costs for any right -of -way and easements (temporary and permanent) that may be required to accommodate any VILLAGE owned utilities and facilities. Said costs shall include the preparation and recording of any and all documents, plats and legal descriptions. -16- 3. Improvement Cost Responsibilities a. To pay 100% of all costs for any roadway work that is performed on any intersecting streets with Buffalo Grove Road/Port Clinton Road/Prairie Road that are under the jurisdiction of the VILLAGE for all stages of improvements. 4. Traffic Control Signal 1 Responsibilities a. To pay 1/3 of the costs for the new traffic control signals at Port Clinton Road and Prairie Road. b. To pay 100% of the costs for emergency vehicle pre - emption system on the traffic control signals at Port Clinton Road and Prairie Road. C. To reimburse the COUNTY for 100% of all costs for the maintenance, replacement, repairs, modernization, upgrades and removal of the emergency vehicle pre - emption system. d. To pay 100% of all energy costs for the traffic control signals at Port Clinton Road and Prairie Road. e. To reimburse the COUNTY for 1/3 of the maintenance costs for the traffic control signals at Port Clinton Road and Prairie Road. f. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the use and operation of the emergency vehicle pre- emption systems. g. To pay 1/3 of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at Port Clinton Road and Prairie Road. 5. Stormwater Detention/Retention and Related Facilities Responsibilities a. To provide, or cause to be provided, and pay 100% of all costs for any land, rights -of -way, easements (temporary and permanent), stormsewer, ditching and all appurtenances thereto and the construction for any stormwater detention or retention that may be required by the applicable provisions of the LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, as -17- amended from time to time, for any and all of the subsequent stages of improvement on Buffalo Grove Road from Illinois Route 83 to the Wisconsin Central Ltd. railroad crossing. b. To maintain, or cause to be maintained, at no cost to the COUNTY, any and all stormwater detention or retention basins, stormsewer, swales, ditching and all appurtenant facilities thereto that are located outside the existing right -of- way limits of Buffalo Grove Road/Port Clinton Road/ Prairie Road from Illinois Route 83 to the north Corporate Limit on Prairie Road. 6. Roadway Maintenance Responsibilities a. To perform full and complete maintenance on Buffalo Grove Road/Port Clinton Road/Prairie Road from Illinois Route 22 to the north Corporate Limit on Prairie Road, at no cost to the COUNTY, prior to the completion and acceptance of the Stage I improvement. Said maintenance shall include, but not be limited to (1) major pavement repairs; (2) winter maintenance operations; (3) minor pavement maintenance; (4) maintaining all landscaping and turf areas; (5) maintaining all roadway drainage inclusive of structures, structure replacment, ditches, swales and all appurtenances thereto; (6) pavement striping; (7) curb and gutter repair and replacement; (8) guardrail erection, maintenance and replacement; (9) shoulder maintenance; and, (10) maintenance and placment of regulatory signage and traffic control devices in accordance with the ILLINOIS MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS, as amended from time to time. b. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for all maintenance operations performed or for the lack of any maintenance performed. 7. Utility and Facility Responsibilities a. To pay 100% of all costs for the necessary removal and relocation of all VILLAGE owned stormsewer, water lines, sanitary sewer lines and appurtenance facilities thereto (VILLAGE owned utilities) from underneath the existing and widened pavement and curb and gutter. Said costs shall also include any extraordinary costs that may be incurred due to the presence of said VILLAGE owned utilities. Said removal and relocation shall be performed prior to or as part of any stage of improvement. . -18- b. To pay 100% of all costs for any new non - roadway facilities. Said non- roadway facilities shall include but not be limited to any new sidewalks, bikepaths, street lighting and tree landscaping within the parkway and the medians (VILLAGE owned facilities). Said costs shall also include any extraordinary costs that may be incurred due to the new VILLAGE owned facilities. C. To pay 100% of all costs for the removal and relocation of any existing VILLAGE owned facility that may be required due to the construction of any stage of improvement. Said costs shall also include any extraordinary costs that may be incurred due to the presence of any existing VILLAGE owned facility. d. To maintain, at no cost to the COUNTY, all VILLAGE owned utilities and facilities that are located within the existing right -of -way of Buffalo Grove Road/Port Clinton Road/Prairie Road. e. To pay 100% of all future costs for all VILLAGE owned utilities and facilities within the existing right -of -way for the removal, modernization, modification and upgrades. f. To pay 100% of all energy costs for any street lighting within the existing right -of -way. g. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the placement, construction, installation, existence, maintenance (or lack thereof), use and operation of all VILLAGE owned utilities and facilities within the existing right -of -way. 8. Jurisdictional Transfer Responsibilities a. To approve and duly execute the jurisdictional transfer agreement to make Buffalo Grove Road/Port Clinton Road/Prairie Road from Illinois Route 83 to the north Corporate Limit on Prairie Road a part of the County Highway System prior to the award of the construction contract letting for the Stage I improvement to Busch Road/Parkway/Deerfield Parkway. -19- 9. Scheduling and Programming of Improvements a. To approve and duly execute any and all stage improvement project specific joint agreements upon receipt of said project specific joint agreements from the COUNTY's County Engineer. Said approval and due execution of said project specific joint agreements shall not be unreasonably withheld. 10. Development Improvement Responsibilities a. To continue to require and ensure the completion of the construction of any and all development related improvements that the VILLAGE may have required to be constructed on Buffalo Grove Road/Port Clinton Road/Prairie Road prior to the VILLAGE entering into THIS AGREEMENT. The final engineering plans, scope of work and any and all documents related to said development related improvements shall be delivered to the COUNTY'S County Engineer within 30 days of the VILLAGE's approval and due execution of THIS AGREEMENT. Section IV Weiland Road: Lake -Cook County Line to Aptakisic Road: Prairie Road: Aptakisic Road to Illinois Route 22 A. The Construction of Future Improvements It is mutually agreed by and between the parties hereto that the proposed future improvements of Weiland Road and Prairie Road shall be in general conformance to the descriptions as set forth hereinafter. It is further mutually agreed by and between the parties hereto that the proposed improvements as generally described hereinafter may be constructed in one or more stages. Widening of Weiland Road and Prairie Road - Typical County 5 Lane Cross Section (1) Reconstructing and/or rehabilitating and widening of the existing pavement to provide for the typical County 5 lane cross section of 2 through lanes in each direction with a continuous center painted median, separate left turn lanes or a bi- directional left turn lane; (2) providing individual travel lane widths of 11 feet, or the metric equivalent; (3) installing B-6.12 curb and gutter, or the metric equivalent, with stormsewer; (4) providing a compacted aggregate and asphaltic base with an asphaltic surface; (5) modernization of traffic control signals; (6) installing pavement striping; and (7) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. -20- 2. Reconstruction and/or Rehabilitation of Weiland Road and Prairie Road - Typical County Reconstruction/Rehabilitation Improvement (1) reconstructing and/or rehabilitating, in whole or in part, the existing pavement with a compacted aggregate and asphaltic base with an asphaltic surface; (2) performing grading and earthwork for the shoulder area and stormwater drainage conveyance; (3) providing curb and gutter where applicable; (4) modernizing traffic control signals; (4) installing pavement markings; and (5) performing all other work in conformance with the approved final engineering plans, specifications and construction contract documents. B. COUNTY Responsibilities: Weiland Road: Lake -Cook County Line to Aotakisic Road: Prairie Road: Al2takisic Road to Illinois Route 22 The COUNTY agrees to be responsible for the following: 1. Engineering Responsibilities a. To determine jointly with the VILLAGE the exact nature, scope and limits of the widening or reconstruction/rehabilitation (the improvements) of Weiland Road and Prairie Road. b. To prepare, or cause the be prepared, and pay 100% of all costs for the preliminary engineering and final engineering plans for the improvements. C. To provide, or cause to be provided, and pay 100% of all costs for the construction engineering supervision for the improvements. d. To obtain, or cause to be obtained, and pay all costs for any and all applicable approvals and permits that may be required by any Federal, state, regional or local agency for all the improvements. 2. Right -of -Way and Easement Acquisition Responsibilities a. To acquire, or cause to be acquired, and to pay 100% of all costs for any right -of -way or easements (temporary and permanent) that may be required for the improvements for the roadways only. Said acquisition shall include the preparation and recording of any and all documents, plats and legal descriptions. -21- 3. Improvement Cost Responsibilities a. To pay 100% of all costs for the improvements for the roadways only on Weiland Road and Prairie Road. 4. Traffic Control Signal Responsibilities a. To maintain, or cause to be maintained, prior to the effective date of the jurisdictional transfer, any new traffic control signals that may be installed at any existing or future intersection with Weiland Road or Prairie Road, inclusive of the emergency vehicle pre - emption systems. b. To assume sole ownership of any new traffic control signals. C. To maintain, or cause to be maintained, the existing traffic control signals at (1) Aptakisic Road and Weiland Road; and, (2) Aptakisic Road and Prairie Road inclusive of the emergency vehicle pre - emption systems. d. To have the sole authority to regulate the sequence and all other aspects of the timing, inclusive of the emergency vehicle pre - emption systems, of the traffic control signals at (1) Aptakisic Road and Weiland Road; (2) Aptakisic Road and Prairie Road; and, (3) any new traffic control signal installations. e. To pay 2/3 of the maintenance costs for the traffic control signals at (1) Aptakisic Road and Weiland Road; and, (2) Aptakisic Road and Prairie Road. In the event that the Weiland Road/Prairie Road Connection is constructed, the COUNTY's share of the maintenance costs for the traffic control signals at Aptakisic Road and Weiland Road shall be reduced to 50 1/o. f. To pay 2/3 of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at (1) Aptakisic Road and Weiland Road; and, (2) Aptakisic Road and Prairie Road. In the event that the Weiland Road/Prairie Road Connection is constructed, the COUNTY's share of any future costs for the traffic control signals at Aptakisic Road and Weiland Road shall be reduced to 50 %. 5. Roadwgy MMaintenance Responsibilities a. To perform only major maintenance roadway improvements. Said major maintenance roadway improvements shall be limited to (1) major pavement -22- A repairs; (2) reconstruction and/rehabilitation of the existing pavement area; and, (3) maintenance resurfacing. b. To pay 100% of all costs for all major maintenance roadway improvements. Said costs shall include all costs for final engineering plans and construction engineering supervision. Jurisdictional Transfer Responsibilities a. To prepare and duly execute the jurisdictional transfer agreement to remove Weiland Road from the Lake -Cook County Line to Aptakisic Road from the County Highway System. Said jurisdictional transfer agreement is attached hereto as EXHIBIT III and by reference herein is hereby made a part of THIS AGREEMENT. b. To prepare and duly execute the jurisdictional transfer agreement to remove Prairie Road from Aptakisic Road to Illinois Route 22 from the County Highway System. Said jurisdictional transfer agreement is attached hereto as EXMIT IV and by referenced herein is hereby made a part of THIS AGREEMENT. C. To continue to have jurisdictional authority over all, or parts of, Weiland Road and Prairie Road until such time as the improvements to Weiland Road or Prairie Road are completed and accepted by the VILLAGE. d. To continue to retain sole authority to issue permits pursuant to the applicable COUNTY Ordinances, as amended from time to time, until such time as the jurisdiction of Weiland Road or Prairie Road, in whole or in part, is transferred to the VILLAGE. e. To agree that in the event the VILLAGE no longer desires the widening of Weiland Road or Prairie Road or in the absence of existing current volumes of traffic sufficient to warrant the widening of Weiland Road or Prairie Road, the jurisdictional transfer to the VILLAGE shall become effective at 12:01 AM. June 1, 2010 or at such earlier or later time as the reconstruction and/or rehabilitation of Weiland Road or Prairie Road has been completed and accepted by the VILLAGE. Said acceptance by the VILLAGE shall not be unreasonably withheld. -23- 7. Scheduling and Programming mming of Improvements a. To have the sole authority and discretion to schedule and program the major maintenance roadway improvements and the improvements. Said scheduling and programming shall be based on countywide priorities and needs, and the availability of COUNTY funds. b. To have the sole authority to construct in stages, the major maintenance roadway improvements and the improvements. Said staged construction and the limits of said stages shall be determined in consultation with the VILLAGE. C. To prepare and execute any and all stage improvement project specific joint agreements. Said project specific joint agreements shall be in substantial conformance with the provisions of THIS AGREEMENT and shall set forth the specific duties and responsibilities of the COUNTY and the VILLAGE as they relate to each stage improvement project. The Weiland Road/Prairie Road Connection a. To review and approve the preliminary engineering and the final engineering plans for the Connection. Said review and approval shall be limited to any proposed work to be performed on Weiland Road, Aptakisic Road and Prairie Road inclusive of any proposed traffic control signal modifications and new traffic control signal installations. Said review and approval shall not be unreasonably withheld. b. To prepare and execute the jurisdictional transfer agreement and related documents to remove Prairie Road from Aptakisic Road to the Connection from the County Highway System. C. VILLAGE Responsibilities: Weiland Road: Lake -Cook County Line to Aptakisic Road; Prairie Road: Aptakisic Road to Illinois Route 22 The VILLAGE agrees to be responsible for the following: 1. Engineering , `Responsibilities a. To determine jointly with the COUNTY the exact nature, scope and limits of the improvements of Weiland Road and Prairie Road. -24- b. To review and approve all preliminary engineering and final engineering plans prior to a construction contract letting. Said review and approval shall not be unreasonably withheld. C. To reimburse to the COUNTY an amount equal to 25% of the construction costs of those construction improvements attributable to the VILLAGE for preliminary engineering, final engineering plans and construction engineering supervision. 2. Right-of-Way and Easement Acquisition Responsibilities a. To pay 100% of all costs for any right -of -way and easements (temporary and permanent) that may be required to accommodate any VILLAGE owned utilities and facilities. Said costs shall include the preparation and recording of any and all documents, plats and legal descriptions. 3. Improvement Cost Responsibilities a. To pay 100% of all costs for any roadway work that is performed on any intersecting streets with Weiland Road and Prairie Road that are under the jurisdiction of the VILLAGE. b. To pay 100% of all costs for any widening or reconstruction and/or rehabilitation that are different than or in excess of those improvements not customarily a part of the COUNTY's typical 5 lane improvement or reconstruction and/or rehabilitation improvement. Such improvements not customarily typical of a COUNTY improvement include, but are not limited to, (1) portland concrete cement roadway base and surface; (2) lane widths of 12 feet; (3) center landscaped medians; and (4) portland concrete cement curbs and gutters in excess of the B -6.12 standard curb and gutter. 4. Traffic Control Signal Responsibilities a. To assume the following responsibilities for any new traffic control signals that may be warranted and installed on Weiland Road or Prairie Road: (I) To prepare, or cause to be prepared, and pay 100% of all costs for preliminary engineering and final engineering plans. -25- (ii) To provide, or cause to be provided, and pay, or cause to be paid, 100% of all costs for construction engineering supervision. (iii) To pay, or cause to be paid, 100% of all costs of the traffic control signal installation, inclusive of all interconnect costs and costs for the emergency vehicle pre - emption system. (iv) To reimburse the COUNTY for 100% of all maintenance costs inclusive of all interconnect maintenance costs and emergency vehicle pre - emption costs. (v) To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the use and operation of the emergency vehicle pre- emption system. (vi) To pay 100% of all energy costs. (vii) To pay 1001/6 of all future costs for the repair, replacement, upgrading and modernization inclusive of future interconnect costs and emergency vehicle pre - emption costs. b. To pay 100% of all energy costs for the traffic control signals at (1) Aptakisic Road and Prairie Road; and, (2) Aptakisic Road and Prairie Road. C. To reimburse the COUNTY for 100% of all costs for the maintenance, replacement, repairs, modernization, upgrades and removal of the emergency vehicle pre - emption systems. d. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the use and operation of the emergency vehicle pre- emption systems. e. To reimburse the COUNTY for 1/3 of the maintenance costs for the traffic control signals at (1) Aptakisic Road and Weiland Road; and, (2) Aptakisic Road and Prairie Road. In the event that the Weiland Road/Prairie Road Connection is constructed, the VELLAGE's share of the maintenance costs for the traffic control signals at Aptakisic Road and Weiland Road shall be increased to 50 %. -26- f. To pay 1/3 of all future costs for the repair, replacement, upgrading and modernization of the traffic control signals at (1) Aptakisic Road and Weiland Road; and, (2) Aptakisic Road and Prairie Road. In the event that the Weiland Road /Prairie Road Connection is constructed, the VILLAGE's share of the future costs for the traffic control signals at Aptakisic Road and Weiland Road shall be increased to 50 %. 5. Stormwater Detention/Retention and Related Facilities Responsibilities a. To provide, or cause to be provided, and pay 100% of all costs for any land, rights -of -way (temporary and permanent), stormsewer, ditching and all appurtenances thereto and the construction for any stormwater detention or retention that may be required by the applicable provisions of the LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE, as amended from time to time, for the improvements. b. To maintain, or caused to be maintained, at no cost to the COUNTY, any and all stormwater detention or retention basins, stormsewer, swales, ditching and all appurtenant facilities thereto that are located outside of the existing right - of -way of Weiland Road and Prairie Road. 6. Roadway Maintenance Responsibilities a. To perform full and complete maintenance on Weiland Road from the Lake - Cook County Line to Aptakisic Road and on Prairie Road from Aptakisic Road to Illinois Route 22 at no cost to the COUNTY. Said maintenance responsibilities shall commence at such time as the jurisdictional transfer of Buffalo Grove Road/Port Clinton Road/Prairie Road is approved by the Illinois Department of Transportation. Said maintenance shall include, but not be limited to (1) winter maintenance operations; (2) routine and daily maintenance operations; (3) minor pavement maintenance; (4) maintaining all landscaping and turf areas; (5) maintaining all roadway drainage, inclusive of structures, structure replacement, ditches, swales and all appurtenances thereto; (6) pavement striping; (7) curb and gutter repair and replacement; (8) guardrail erection, maintenance and replacement; (9) shoulder maintenance; and (10) maintenance and. placement of regulatory signage and traffic control devices in accordance with the ILLINOIS MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES FOR STREETS AND HIGHWAYS, as amended from time to time. -27- b. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for all maintenance operations performed or for the lack of any maintenance performed. 7. uility and Facility Responsibilities a. To pay 100% of all costs for the necessary removal and relocation of all VILLAGE owned stormsewer, water lines, sanitary sewer lines and appurtenant facilities thereto (VILLAGE owned utilities) from underneath the existing or widened pavement and curb and gutter. Said costs shall also include any extraordinary costs that may be incurred due to the presence of said VILLAGE owned utilities. Said removal and relocation shall be performed prior to or as part of any stage of the improvements. b. To pay 100% of all costs for any new non - roadway facilities. Said non- roadway facilities shall include but not be limited to any new sidewalks, bikepaths, street lighting and tree landscaping within the parkway and the medians (VILLAGE owned facilities). Said costs shall also include any extraordinary costs that may be incurred due to the new VILLAGE owned facilities. C. To pay 100% of all costs for the removal and relocation of any existing VILLAGE owned facility that may be required due to the construction of any stage of the improvements. - Said costs shall also include any extraordinary costs that may be incurred due to the presence of any existing VILLAGE owned facility. d. To maintain, at no cost to the COUNTY, all VILLAGE owned utilities and facilities that are located within the existing right -of -way of Weiland Road and Prairie Road. e. To pay 100% of all future costs for all VILLAGE owned utilities and facilities within the existing right -of -way for the removal, modernization, modification and upgrades. f. To pay 100% of all energy costs for any street lighting within the existing right -of -way. g. To indemnify, defend and hold harmless the COUNTY and pay 100% of all costs related thereto for the placement, construction, installation, existence, -28- maintenance (or lack thereof), use and operation of all VILLAGE owned utilities and facilities within the existing right -of -way. 8. Jurisdictional Transfer Responsibilities a. To approve and duly execute the jurisdictional transfer agreement to add Weiland Road from the Lake -Cook County Line to Aptakisic Road to the municipal street system prior to the construction contract letting for the Stage I improvement of Busch Road/Parkway/Deerfield Parkway. b. To approve and duly execute the jurisdictional transfer agreement to add Prairie Road from Aptakisic Road to Illinois Route 22 to the municipal street system prior to the construction contract letting for the Stage I improvement of Busch Road/Parkway/Deerfield Parkway. C. To accept full jurisdictional responsibility for completed stage constructed widened or reconstructed and/or rehabilitated sections of Weiland Road or Prairie Road. d. To agree that in the event the VILLAGE no longer desires the widening of Weiland Road or Prairie Road, or in the absence of existing current volumes of traffic sufficient to warrant the widening of Weiland Road or Prairie Road, the jurisdictional transfer to the VILLAGE shall become effective at 12:01 a.m., June 1, 2010 or at such earlier or later time as the reconstruction and/or rehabilitation of Weiland Road or Prairie Road has been completed and accepted by the VILLAGE. Said acceptance by the VILLAGE shall not be unreasonably withheld. 9. Scheduling and Programming of Improvements a. To approve and duly execute any and all stage improvement project specific joint agreements upon receipt of said project specific joint agreements from the COUNTY's County Engineer. Said approval and due execution of said project specific joint agreements shall not be unreasonably withheld. 10. The Weiland Road/Prairie Road Connection a. To have the sole authority and responsibility for determining the alignment for the Connection. -29- 11 b. To pay, or cause to be paid, 1000/6 of all costs for the preliminary engineering, final engineering plans and construction engineering supervision. C. To pay or obtain, or cause to be paid or obtained, 100% of all costs for the acquisition of all necessary right -of -way for the Connection. d. To pay, or cause to be paid, 100% of all construction costs for the Connection including all intersection modifications necessary on Weiland Road, Aptakisic Road and Prairie Road. Said costs shall also include all necessary traffic control signal modifications at Aptakisic Road and Prairie Road, any new traffic control signal installations and the removal of the traffic control signals at Prairie Road if warrants would no longer be met. e. To assume full and complete maintenance and jurisdictional responsibilities for the Connection upon completion. f. To approve and duly execute the jurisdictional transfer agreement and assume full and complete maintenance and jurisdictional responsibilities of existing Prairie Road from Aptakisic Road to the Connection including all major maintenance costs and future widening or reconstruction and/or rehabilitation costs in the event the widening or reconstruction and/or rehabilitation has not been completed. Said approval and due execution of the jurisdictional transfer agreement shall occur prior to the approval of the preliminary engineering and final engineering plans for the Connection by the COUNTY's County Engineer. New Development a. To require any and all new development having frontage on Weiland Road and Prairie Road to dedicate sufficient right -of -way for the future widening of Weiland Road and Prairie Road. Said sufficient right -of -way shall be a minimum of 50 feet half right -of -way width. b. To obtain, or cause to be obtained, any land, rights -of -way and easements for the conveyance of stormwater and any detention or retention basins that may be needed for the widening of Weiland Road and Prairie Road. -30- Section IV, General Provisions A. It is mutually agreed by and between the parties hereto that the following general provisions shall be made a part of THIS AGREEMENT: 1. It is mutually agreed by and between the parties hereto that nothing in THIS AGREEMENT shall preclude either party from obtaining any Federal, state or local funds to pay all, or a portion, of the costs of any of the improvements as contemplated in THIS AGREEMENT. 2. It is mutually agreed by and between the parties hereto that each parry shall fully cooperate with the other in completing the improvements contemplated in THIS AGREEMENT. 3. It is mutually agreed by and between the parties hereto that nothing contained in THIS AGREEMENT is intended or shall be construed as, in any manner or form, creating or establishing a relationship of co- partners between the parties hereto or as constituting the VILLAGE (including its elected officials, officers, employees and agents), the agent, representative or employee of the COUNTY for any purpose or in any manner whatsoever. The VILLAGE is to be and shall remain independent of the COUNTY with respect to all services performed under THIS AGREEMENT. This Provision is reciprocal to the VILLAGE. 4. It is mutually agreed by and between the parties hereto that the provisions of THIS AGREEMENT are severable. If any provision, paragraph, section, subdivision, sentence, clause, phrase or word of THIS AGREEMENT is for any reason held to be contrary to law, or contrary to any rule or regulation having the force and effect of law, such decision shall not affect the remaining portions of THIS AGREEMENT. 5. It is mutually agree by and between the parties hereto that the agreement of the parties is contained herein and that THIS AGREEMENT supersedes all oral agreements and negotiations between the parties hereto relating to the subject matter hereof. 6. It is mutually agreed by and between the parties hereto that any alterations, amendments, deletions or, waivers of any provisions of THIS AGREEMENT shall be valid only when expressed in writing and duly signed and executed by the parties hereto. -31- 7. It is mutually agreed by and between the parties hereto that THIS AGREEMENT shall not be construed, in any manner or form, to limit the power or authority of the COUNTY or the COUNTY's County Engineer to maintain, operate, improve, construct, reconstruct, repair, widen or expand County Highways as best determined as provided by law. It is further mutually agreed by and between the parties hereto that THIS AGREEMENT shall not be construed, in any manner or form, to limit the power or authority of the VILLAGE to maintain, operate, improve, construct, reconstruct, repair, widen or expand VILLAGE Streets as best determined as provided by law. 8. THIS AGREEMENT shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. 9. THIS AGREEMENT shall remain in force and effect until such a time as the parties hereto mutually annul THIS AGREEMENT. 10. THIS AGREEMENT shall be considered null and void in the event the construction contract for the Stage I improvement of Busch Road/Parkway/Deerfield Parkway is not awarded by November 30, 1995. ATTEST: ViH,Yde Clerk V } age of Buffalo ove ATTEST: - lbt County Clerk County of Lake -32- VIL �OF B FAL O_.G- OVE By �llage President " Village of Buffalo Grove Date: & ` I RECOMN[ENDED FOR EXECUTION Lak unty Director of Transportation/ County Engineer : Chairman Lake County Board Date: