1997-28RESOLUTION NO. 97- 28
A RESOLUTION APPROVING AN AGREEMENT FOR CONSTRUCTION ENGINEERING
SERVICES RELATED TO THE BUSCH PARKWAY AND DEERFIELD PARKWAY
INTERSECTION IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the Village desires to adopt an agreement for the provision of necessary
construction engineering services in a form which conforms to Federal funding procedural requirements;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS
as follows:
Section 1: The attached agreement entitled "Construction Engineering Services Agreement for
Federal Participation" with the denoted project name "Busch /Deerfield Connector" dated July 7,
1997 is hereby approved.
Section 2: The Village President is hereby authorized and directed to execute the agreement. A
copy of said agreement is attached hereto and made a part hereof.
AYES: 5 — Marienthal, Reid, Rubin, Braiman, Glover
NAYES: 0 — None
ABSENT: 1 — Hendricks
PASSED: July 7 , 1997
APPROVED: July 7 , 1997
ATTEST:
Vi1mge Clerk
G: \PWDIRGRP \LHC \BUSCH\0527RES 1. WPD
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois 162764
August 13, 1997
Village of Buffalo Grove
Section 97- 00049 -03 -CH
Project No. CMM- 7003(431)
Job No. C -91- 100 -97
Construction Engineering Agreement
Ms. Janet Sirabian
Village Clerk
50 Raupp Blvd.
Buffalo Grove, IL 60089
Dear Ms. Sirabian:
The agreement for construction engineering services, dated July 7, 1997 with
Civiltech Engineering, Inc. in the amount of $154,971.00 (federal share,
$123,976.80), was approved by the department effective August 13, 1997.
The village may authorize the consultant to proceed with the engineering work
called for in the agreement.
Your file copy of the approved engineering agreement is attached. If you have
any questions contact Dan Atteberry, (217)785 -1675.
Sincerely,
Robert L. Hinton, P. E.
Engineer of Local Roads and Streets
By: Darrell W. McMurray
Local Project Implementation Engineer
cc-
Gregory P. Boysen, Director of Public Works
Civiltech Engineering, Inc.
Duane P. Carlson Attn: Nancy Magnus
David G. Campbell Attn: Clarence Crowder
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Project No.
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THIS AGREEMENT is made and entered into this 7th day of July , 19 97 between the above Local.
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with
the construction of the above SECTION. Federal -aid Funds allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "STATE ", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
WHEREVER IN THIS AGREEMENT the following terms are used, they shall be interpreted to mean:
District Engineer District Engineer, Department'of Transportation
Resident Engineer LA employee directly responsible for construction of SECTION
Contractor Company or Companies to which the construction contract was awarded
Project Description
Name Ruch / nPofiPld Cnnnectnr Route FAIT Rt 1757 Length fl_41 Mi.
Termini Commerce Ct. to Approx. 0.8 miles west of Milwaukee Ave. in the Village of Buffalo Grove.
Description: The improvement consists of constructing a new intersection of Busch Parkway,
Deerfield Parkway and Corporate Grove Drive along with the relocation of
Busch Parkway.
Agreement Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection
with the proposed improvement hereinbefore described, and checked below:
a.( X ) Proportioning and testing of concrete mixtures in accordance with the "Manual of Instructions for Con-
crete Proportioning and Testing" issued by the Bureau of Materials and Physical Research, of the STATE
and promptly submit reports on forms prepared by said Bureau.
b.( X ) Proportioning and testing of bituminous mixtures (including extraction test) in accordance with the
"Manual of Instructions for Bituminous Proportioning and Testing" issued by the Bureau of Materials and
Physical Research, of the STATE, and promptly submit reports on forms prepared by said Bureau.
c.( X ) All compaction tests as required by the specifications and report promptly the same on forms prepared
by the Bureau of Materials and Physical Research.
d.( X ) 0dality and sieve analyses on local aggregates to see that they comply with the specifications contained
in the contract.
e.( X) Inspection of all materials when inspection is not provided at the sources by the Bureau of Materials and
Physical Research, of the STATE, and submit inspection reports to the LA and the STATE in accordance
with the policies of the said STATE.
SLR -1352 (Rev 11/89)
f.(X ) Inspect, document, and inform the resident engineer of the adequacy of the establishment and mainte-
nance of the traffic control.
g.0( ) Geometric control including all construction staking and construction layouts.
h.9 ) Quality control in the construction work in progress and the enforcement of the contract provisions in ac-
cordance with the STATE Construction Manual.
i.(X ) Measurement and computation of pay items.
j. (X ) Maintain a daily record of the contractor's activities throughout construction including sufficient informa-
tion to permit verification of the nature and cost of changes in plans and authorized extra work.
k.0( ) Preparation and submission to the LA in the required form and number of copies, all partial and final pay-
ment estimates, change orders, records, documentation, and reports required by the LA and the STATE.
I.(X ) Revision of contract&awings to reflect as built conditions.
2. Engineering services shall include all equipment, instruments, supplies, transportation and personnel required
to perform the duties of the ENGINEER in connection with the AGREEMENT.
3. To furnish the services as required herein within twenty -four hours of notification by the RESIDENT ENGINEER
or authorized representative.
4. To attend conferences and visit the site of the work at any reasonable time when requested to do so by the LA or
representatives of the STATE.
5. That none of the services to be furnished by the ENGINEER shall be sublet, assigned. or transferred to any other
Th
party or parties without the written consent of the LA. e consent to subiet, assign or otherwise transfer any
portion of the services to be furnished by the ENGINEER shall not be construed to relieve the ENGINE—ER of any
responsibility for the fulfillment of this AGREEMENT.
6. That payment by the LA shall be as hereinafter provided. The ENGINEER shall submit invoices, based on his
progress reports, to the RESIDENT ENGINEER, no more than once a month for partial payment on account for his
work completed to date. Such invoices shall represent the value, to the LA of the partially compieted work.
based on the sum of the actual costs incurred, plus a percentage (equal to the percentage of the construction en-
gineering completed) of the fixed fee for the fully completed work.
7. That the engineer is qualified technically and is entirely conversant with the design standards and policies ap-
plicable to improvement of the SECTION; and that he has sufficient properly trained, organized and experienced
personnel to perform the services enumerated herein.
8. That the ENGINEER shall be responsible for the accuracy of the ENGINEER'S work and correction of any errors.
omissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after
acceptance by the LA. Should any damage to persons or property result from his error, omission or negligent act.
the ENGINEER shall indemnify the LA and its employees from all accrued claims or liability and assume all resti-
tution and recair costs arising from such negligence. He shall give immediate attention to any remedial changes
so there will be minimal delay to the contractor and prepare such data as necessary to effectuate correcticns, in
consultation with and without further compensation from the LA.
9. That the ENGINEER will comply with applicable Federal Statutes, State of Illinois Statutes, and local laws or ordi-
nances of the LA.
SLR .252 „ 89)
The Engineer Further Agrees,
•
to comply with all applicable Equal Employment and Nondiscrimination Acts, Executive Orders, and Regulations re-
quired by the U.S. Department of Transportation (DOT) including:
a. 23 USC 710.405(b), Nondiscrimination on Basis of Sex in Right -of -Way Acquisition.
b. 42 USC 2000d -1, Title Vl of the Civil Rights Act of 1964 (Nondiscrimination on Basis of Race, Color, or Nation-
al Ori din).
c. 49 CFR 21, Nondiscrimination in DOT Programs.
d. 49 CFR 23, Participation by MBE's in DOT Programs.
It is the policy of the U.S. Department of Transportation that Minority Business Enterprises, as defined in 49
CFR Part 23, shall have the maximum opportunity to participate in the performance of contracts /agreements
financed in whole or in part with Federal funds under this AGREEMENT.
The ENGINEER agrees to ensure that minority business enterprises, as defined in 49 CFR Part 23, have the
maximum opportunity to participate in the performance of this AGREEMENT. In this regard the ENGINEER
shall take all necessary and reasonable steps in accordance with 49 CFR Part 23, to ensure that minority busi-
ness enterprises have the maximum opportunity to compete for and perform portions of this AGREEMENT.
The ENGINEER shall not discriminate on the basis of race, color, national origin, or sex in the selection and
retention of subcontractors, including procurement of materials and leases of equipment.
The ENGINEER shall include the provisions of'this "Policy" in every subcontract, including procurement of
materials and leases of equipment.
Failure to carry out the requirements set forth above shall constitute a breach of this AGREEMENT and may
result in termination of the AGREEMENT or such remedy as deemed appropriate.
e. 49 CFR 27, Nondiscrimination on Basis of Handicap.
The LA Agrees,
1. To furnish a RESIDENT ENGINEER to be in responsible charge of general supervision of the construction.
2. To furnish the necessary plans and specifications.
3. To notify the ENGINEER at least twenty -four hours in advance of the need for personnel'or services.
4. That for the performance by the ENGINEER of the services set forth above, the LA shall pay the ENGINEER on
the following basis of payment:
Amount of Basic Fee. The ENGINEER shall receive, as full payment for completing all work required of him under
this AGREEMENT, a basic fee, consisting of payment for the items shown in Section 4 (a), (b), (c) and (d) hereof.
a. The ENGINEER shall be reimbursed for his actual costs related to the salaries of his employees for the time
directly attributable and properly chargeable to the SECTION under the terms of this AGREEMENT, including
salaries of principals of the ENGINEER for time they are productively engaged in work necessary to fulfill the
terms of this AGREEMENT. A tabulation showing the present regular hourly salary range fcr each class of em-
ployee expected to work on this SECTION is as follows:
Hourly Rate Range
Classification
From
Principal Engineer
45.00
Engineer (Resident
18.00
Chief of Party
16.00
Instrument Man
8.00
Rodman
Inspectors
8.00
Clerical
Required Staff
To
60.00 John Breitsameter (S45.00)
30.00 Ed Bartolameolli ($24.00)
25.00 James Gerken ($21.75)
M-0— Michael Daniels ($16.50)
19:00 Arthur Folitowicz ($17.00)
The classifications of the emwees used in the work should be consistwith the employee classifications
and estimated manhours shown in EXHIBIT A. If the personnel of the firm, including the Principal Engineer, -
perform routine services that should normally be performed by lesser - salaried personnel, the wage rate billed
for such services shall be commensurate with the work performed.
In the event that additional classes of employees must be utilized or if salary adjustments are made, the above
data may be modified by agreement between the ENGINEER and the LA. -
Costs related to salaries shall include actual withholdings and contributions by either the employee or the
ENGINEER for the approved payroll burden items set forth in Exhibit A of this AGREEMENT.
b. The ENGINEER shall be reimbursed for his direct non -salary costs which are directly attributable and prccerly
allocable to the Project.
(1) Direct non -salary costs paid by the ENGINEER may also include in -plant and travel expenses. Trave! ex-
penses within the State of Illinois only, that are necessary to fulfill the terms of this AGREEMENT, maybe
directly charged to the SECTION. Reimbursable travel expenses shall include the reasonable cost of
meals. lodging, incidental expenses, and transportation for regular employees and principals of the ENGI-
NEER only while away from their regular place of duty and directly engaged on the SECTION. Travel ex-
penses may be base=d on actual costs, or on an agreed per diem or mileage basis, or on a combination cf
the two, provided the resulting charge is reasonable. The ENGINEER will not be required to submit re-
ceipts for reimbursement of in -plant and travel expenses, but will be required to submit a detailed listing
of such actual expenses certified by him to be direct SECTION costs that are not included in overhead.
(2) The withholding provisions contained in Section 5a and 5b of this AGREEMENT shall not apply to costs
enumerated in Section 4b above.
c. The ENGINEER shall be reimbursed for his actual overhead or indirect costs to the extent that they are proper-
ly ailocable to the SECTION. Such costs shall be established in accord with sound accounting principles and
business practices Such costs are included in the overhead and expense rate set forth in EXHIBIT A of this
AGREEMENT. The rate shown in EXHIBIT A is provisional for use in computing partial payments. Upon ccr, --
pletion of the SECTION, final payment for indirect costs will be determined by audit of the ENGINE ER'S ac-
counts to establish the actual indirect costs incurred during the eeried cf this AGREEMENT which are prccer-
ly allocable to it.
d. The ENGINEER shall be paid a fixed fee (lump sum) of S 16 �ldg to cover profit only. The maximum total
amount payable, including actual costs, fixed fee, and contingencies, shall not exceed S 154.971
unless there is a substantial change in the scope, complexity, or character of the work, or there is a substantial
overrun in the time necessary for the ENGINEER.to complete the work due to causes beyond his control.
Under these circumstances, adjustments in total compensation to the ENGINEER shall be determined
through negotiation between the parties of this AGREEMENT and concurred in by the STATE.
5. Partial Payments. The LA, for and in consideration of the rendering of the engineering services enumerated
herein, agrees to pay to the ENGINEER for rendering such services the basic fee hereinafter established in the
following manner:
a. For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINE ER and the ap-
proval thereof by-the LA, monthly payments for the work performed shall be due and payable to the ENG1-
NEER, such payments to be equal to 90 °0 of the value of the partially completed work (See Section 6 of THE
ENGINEER AGREES) minus all previous partial payments made to the ENGINEER.
b. After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the ac-
proval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGI-
NEER, such payments to be equal to 95'0 of the value of the partially completed work (See Section 6 of 7:
ENGINE =R AGREES) minus all previous partial payments made to the ENGINEER.
c. Final Payment - Upon approval by the LA but not later than 60 days after the work is completed and all final
measurements and reports have been made and accepted by the LA, a sum of imcney ec::ai to the basic fee as
determined in this AGREEMENT less the total of the amounts of partial payments 'previously paid to the ENGI-
NEER under Section 5a and 5b of this AGREEMENT shall be due and payable to the ENGINEER.
It is Mutually Agreed
1. That the ENGINEER and his subcontractors will maintain all books, documents, papers, accounting records.and
other evidence pertaining to cost incurred and to make such materials available at their respective offices at all
reasonable times during the AGREEMENT period and for three years from the date of final payment under -this
AGREEMENT, for inspection by the STATE, Federal Highway Administration, or any authorized representatives
of the Federal Government and copies thereof shall be furnished if requested.
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2..That all services are to be f fished as required by construction progress and as determined by the RESIDENT
ENGINEER. The ENGINEER shall complete all services specified herein within a time considered reasonable to
the LA, after the CONTRACTOR has completed the construction contract.
3. That all field notes, test records and reports shall be turned over to and become.the property of the LA and - that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for
any loss or damage to the documents herein enumerated while they are in his possession and any such loss or
damage shall be restored at his expense.
4. That this AGREEMENT may be terminated by the LA upon written notice to the ENGINEER, at his last known post
office address, with the understanding that should the AGREEMENT be terminated by the LA, the ENGINEER
shall be paid for any services completed and any services partially completed. The percentage of the total ser-
vices which have been rendered by the ENGINEER shall be mutually agreed by the parties hereto. The fixed fee
stipulated in Section 4d'of THE LA AGREES shall be multiplied bythis percentage and added to the ENGINEER'S
actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or
partially completed at the time of termination shall become the property of, and be delivered to, the LA.
5. That any differences between the ENGINEER and the LA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by
the ENGINEER, one member appointed by the LA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
6. That in the event the engineering and inspection services to be furnished and performed by the LA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent or inadequate, the
STATE shall have the right to supplement the engineering and inspection force or to replace the engineers or
inspectors employed on such work at the expense of the LA.
7. That the ENGINEER has not been retained or compensated to provide design and construction review services
relating to the contractor's safety precautions, except as provided in Section 1 f of the ENGINEER AGREES.
Successors and Assigns
That the LA and the ENGINEER.bind themselves, their successors, executors, administrators, and assigns to the
other party of this AGREEMENT, and to the successors, executors, administrators, and assigns of such other party
in respect to all covenants of this AGREEMENT.
Executed by the LA:
ATTEST:
By �: �•w
Village Clerk
(SEAL)
Executed by the ENGINEER:
ATTEST
Title: John L. B re i tsam_eter
Vice President
Village of Buffalo Grove
(Municipality /Township /:County)
State of Illinois, acting by and
of the
Title: Village President
Civiltech Engineering, Inc.
500 Park Blvd., Ste. 250
I ta s3ge I11' o' O1
By ---�
Title: Mark L. Hine
President
01 0 A�2=0 /0.... .4 ienl
Federal -Aid Project
Certification of Engineer
hereby certify that I am the President and duly authorized representative
of the firm of Civi l tech Engineering, JRkase address is 500 Park Blvd., Ste 250, Illinois 60143
and that neither I nor the above firm I herein represent has:
(a) employed or retained for a commission, percentage, brokerage, contingent fee, or other considerations,
any firm or person (other than a bona fide employee working solely for me or the above ENGINEER) to solicit
or secure this AGREEMENT,
(b) agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT, or
(c) paid, or agreed to pay to any firm, organization or person (other than a bona fide employee working solely
for me or the above ENGINEER) any fee, contribution, donation, or consideration of any kind for, or in con-
nection with, procuring or carrying out the AGREEMENT.
In addition, I and the firm I herein represent:
(d) are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily exclud-
ed from covered transactions by any Federal department or agency;
(e) have not within a three -year period preceding this AGREEMENT been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempt-
ing to obtain or performing a public (Federal, State or local) transaction or contract under a public transac-
tion: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(f) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local) with commission of any of the offenses enumerated in paragraph (e) of this certification;
(g) have not within a three -year period preceding this AGREEMENT had one-or more public transactions
(Federal, State or local) terminated for cause or default;
Where the ENGINEER is unable to certify to any of the statements in this certification, such ENGINEER shall attach
an explanation to this AGREEMENT.
I acknowledge that this certificate is to be furnished to the LA and the STATE, in connection with this AGREEMENT
involving participation of Federal -aid highway fu ds, nd is bje t applicable State and Federal laws, both crimi-
nal and civil..
/14-/ (Date) (Signature)
Certification_of LA
I hereby certify that I am the— Village President of the Village of Buffalo Grove
(County BoardChairmaniMayor /Village President. etc.) (County /Municipality /Township)
and that the above ENGINEER or his representative has not been required directly or indirectly as an express or im-
plied condition in connection with obtaining or carrying out this AGREEMENT to:
(a) employ or retain, or agree to employ or retain, any firm or person, or
(b) pay, or agree to pay, to any firm, person or organization, any fee, contribution, donation, or consideration of any
kind;
except as herein expressly states (if any);
I acknowledge that this certificate is to be furnishe the S , in connecti with this AGREEMENT involving
participation of Federal -aid highway funds, and ' s jec S d Federal laws, both criminal and
civil.
July 7, 1997 (Date)
(Signature)
BLR 4352 (Rev. 11/89)
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W •
EDWARD M. BARTOLAMEOLLI, P.E.
RESIDENT ENGINEER
PREVIOUS WORK Mr. Bartolameolli has been employed in private consulting engineering
EXPERIENCE since 1994. Prior to entering the private sector, Mr. Bartolameolli was
employed by the Illinois Department of Transportation for nearly 30
years which was preceded by 3 years with the Los Angeles County
Department of County Engineers. During his tenure with IDOT, he
held various positions including Resident Engineer and FAUS
Engineer for the Bureau of Construction.
He spent two years in the IDOT Bureau of Design and Materials
where he worked on arterial highway and expressway design as well
as portland cement concrete and bituminous concrete proportioning.
Mr. Bartolameolli served in the Bureau of Construction for 27 -1/2
years, performing survey, construction layout and inspection duties as
well as becoming Resident Engineering. He served as Resident
Engineer on numerous major arterial highway and expressway
construction projects. He was eventually promoted from Resident
Engineer to FAUS Engineer where he supervised the processing,
documentation and final inspection of Bureau of Local Roads
construction projects for 8 years.
EDUCATION B.S. Civil Engineering, 1959
Michigan Technological University
Houghton, Michigan
PROFESSIONAL Professional Engineer - Illinois
REGISTRATIONS
AREAS OF
SPECIALIZATION
CIVILTECH ENGINEERING, INC.
Resident Engineering
Construction Inspection
Construction Layout
Construction Documentation
Bituminous Paving
Traffic Signal Installation
Edward M. Bartolameolli, P.E.
Page 2 of 2
REPRESENTATIVE PROJECTS
• Resident Engineer
Edens Expressway Reconstruction
Kennedy Expressway to Devon Avenue
Willow Springs Road over
Stevenson Expressway
Bridge Jacking and Rehabilitation
I -290 Expressway Construction
Various Locations
U.S. Route 45 and Parker Road
Bridge Structures over I -80
Springfield Road & Butterfield Dr.
Intersection Improvement &
Traffic Signal Installation
Village of Bloomingdale
$0.3 million
Lombard Hills Watermain Improvement
14,000 if of 8" & 12" Watermain Replacement
Village of Lombard
$0.95 million
CIVILTECH ENGINEERING, INC.
I -355 from U.S. 20 to Army Trail Road
including Army Trail Road Interchange
Butterfield Road Relocation at 22nd Street
Highland Avenue to Illinois Route 83
U.S. Route 20 Improvement
Rohlwing Road to Swift Road
Irving Park Road Pedestrian Way
Village of Bensenville
1.8 miles
$1.2 million
Schick Road & Country Club Drive
Intersection Improvement &
Traffic Signal Installation
Village of Bloomingdale
$0.36 million
IL 176 & Midlothian Improvement
Roadway Widening, Channelization & Traffic
Signalization Improvement
Village of Mundelein
$1.0 million
JOHN L. BRETTSAMETER, P.E.
PRINCIPAL ENGINEER
PREVIOUS WORK Mr. Breitsameter has been engaged in private consulting engineering
EXPERIENCE since 1973. He currently heads up all construction services for
Civiltech, serving as Project Manager or Senior Project Manager on
major construction inspection projects. Prior to co- founding Civiltech
Engineering in 1988, he served as Resident Engineer, Project Manager
and Construction Services Department Head for Midwest Consulting
Engineers, Inc. for 11 years. Prior to that, he worked four years as a
Resident Engineer for Metcalf & Eddy, Inc. His primary
responsibilities have included serving as Municipal Consulting
Engineer for three municipalities where he has been responsible for
developing annual street resurfacing, storm sewer and curb and gutter
maintenance programs, as well as providing construction staking and
observation of local, state and federally funded highway
improvements.
EDUCATION B.S. Construction, 1973
Bradley University
PROFESSIONAL Illinois Society of Professional Engineers
ORGANIZATIONS Western Society of Engineers
American Public Works Association
American Water Works Association
Consulting Engineers Council of Illinois
PROFESSIONAL Professional Engineer - Illinois
REGISTRATIONS Professional Engineer - Wisconsin
AREAS OF Resident Engineering
SPECL -kLIZATION Construction Inspection
Construction Management
Construction Staking and Layout
Street Maintenance Programs
Design of Water System Improvements
Water Reservoir Tank Rehabilitation
Construction Cost Estimating
Municipal Engineering
Roadway Geometric Design
Certified Nuclear Gage Operator
CINTLTECH ENGINEERI \G, INC.
John L. Breitsameter, P.E.
Page 2 of 3
REPRESENTATIVE PROJECTS
• Resident Engineer /Construction Manager
Tri-State Tollway Improvement -CIP -660
M.P. 24.2 to 26.9
Illinois State Toll Highway Authority
$22.8 million
Tri-State Tollway Improvement- CIP -93 -686
M.P. 17.8 to 40.0
Illinois State Toll Highway Authority
$3.1 million
Pfingsten Road FAUS Improvement
Village of Glenview
$3.3 million
Maple Street FAUS Improvement
Village of Lomb_ and
$2.0 million
Woodward Avenue Extension
Village of Woodridge
$3.1 million
Downtown Homewood Redevelopment
Village of Homewood
$1.5 million
East West Tollway Resurfacing
M.P. 133.5 to M.P. 138.4
Illinois State Toll Highway Authority
$4.1 million
North South Tollway Landscaping
M.P. 19 to 22.3
Illinois State Toll Highway Authority
$2.0 million
Special Assessment #202, 205, 210, 211, 212
Roadway and Infrastructure Improvement
Village of Lombard
CS ILTECH ENGINEERI \G. INC.
Ogden Ave./River Rd./North Aurora Rd.
City of Naperville
$3.2 million
Village -Wide Street Resurfacing Improvement
Sections 1 thru 4 .
Village of Berkeley
$1.25 million
City -Wide Street & Drainage Improvements
Sections 1 thru 6
City of Northlake
$11.3 million
Commuter Parking Lot
Village of Barrington
$1.3 million
LaGrange Road
Plainfield Road to 155
Illinois Department of Transportation
$2.8 million
MFT Street Resurfacing Programs
(1974 thru 1988)
Village of Elmwood Park
$4.3 million
Water System Improvements
Water Main, 1 mg Reservoir and Pump House
City of Northlake
$0.8 million
City of Chicago
Central Business Dist. Traffic Signal
Modification
72 intersections
$2.2 million
County Farm Road Improvement
Roadway reconstruction -2.5 miles in length
DuPage County
$5.2 million
John L. Breitsameter, P.E.
Page 3 of 3
REPRESENTATIVE PROJECTS (CONTINUED)
• Resident Engineer /Construction Manager
Schick Road Improvement
Glen Ellyn Road to Circle Avenue
$0.6 million
Algonquin Road Bridge Rehabilitation
Over the Des Plaines River
City of Des Plaines
$0.6 million
Hough Street FAUS
Hillside Avenue to U.S. Route 14
Village of Barrington
$2.0 million
- Project Design Engineer
Village -Wide Street Resurfacing Program
Sections 1 thru 4
Village of Berkeley
$1.25 million
Water System Improvements
250,000 Gallon Elevated Tank and
Distribution System
Village of Berkeley
$0.7 million
Irving Park Road FAUS Improvement
Barrington Road to Wise Road
Village of Hanover Park
$1.6 million
1990, 92 & 94 Street Rehabilitation
Programs
Village of Lisle
$2.7 million
CINTLTECH ENGINEERI \G. INC.
Golf Mill Shopping Center Redevelopment
Site Improvements
Center Ridge Design Services
$3.0 million
Water System Improvements
250,000 gallon Elevated Tank and
Distribution System
Village of Berkeley
$0.7 million
Residential Street Condition Survey
625 miles
City of Chicago
NET Street Resurfacing Programs
Village of Elmwood Park
$3.2 million
Water System Improvements
Watermain, 1 mg Reservoir and Pump House
City of Northlake
$0.8 million
City -Wide Street & Drainage Improvements
Sections 4 thru 6
City of Northlake
$5.8 million
Illinois Department of Transportation
2300 South Dirksen Parkway / Springfield, Illinois / 62764
April 10, 1997
SUBJECT: PRELIMINARY ENGINEERING
Consultant Services
Prequalifications File
Mr. Mark L. Hine
Civiltech Engineering, Inc.
500 Park Boulevard
Suite 250
Itasca, IL 60143
Dear Mr. Hine:
We have completed our review of the corporate and financial information
portion of your "Statement of Experience and Financial Condition" (SEFC)
which you submitted for the fiscal year ending December 31, 1996. Your
firm's total annual transportation fee capacity will remain at $7,600,000.
Your firm's payroll burden and fringe expense rate and general and
administrative expense rate totaling 125.07% are approved on a provisional
basis and will be used in evaluating your Statement(s) of Interest in our
selection process. The actual rate used in agreement negotiations will be
determined by our Bureau of Accounting and Auditing in a: pre -award audit.
Your firm is required to report to this office any additions or deletions of your
licensed professional staff or any other key personnel that would affect your
firm's prequalification in a particular category. This report must be submitted
within 15 calendar days of the change.
Your firm is prequalified until December 31, 1997. You will be given an
additional six months from this date to submit the entire "Statement of
Experience and Financial Condition" (SEFC) to remain prequalified.
Very truly yours,
Paul Arternitzke, W/E.
Chief of Preliminary Engineering
APP. -29 -1997 '1'5 :28 P.02
SEFC PREQUALIFICATION
FIRM: CIVILTECH ENGINEERING, INC.
PLANS,SPECIFICATIONS
&ESTIMATES
1. FREEWAYS: X
10. TIED ARCH:
2. ROADS AND STREETS: X
11. SEGMENTED BOX GIRDER:
3. AIRPORTS:
12. CONT /CANT TRUSS:
4. HIGHWAY STRUCTURES- SIMPLE: X
13. ORTHOTROPIC GIRDER.
5. HIGHWAY STRUCTURES TYPICAL X
14. CABLE STAYED GIRDER:
S. HIGHWAY STRUCTURES COMPLEX:
15. TRAFFIC SIGNALS
7. RAILROAD BRIDGES: A
16. LIGHTING:
S. MOVEABLE BRIDGE:
17, PUMPING STATIONS:
9. PLATE GIRDERS.
DATE: 04/29/97
X
X
S T U D I E S
18. DRAINAGE: X 20. SAFETY STUDIES: X
19. TRAFFIC STUDIES X 21. FEASIBILITY X
LOCATION AND DESIGN STUDIES
22. REHABILITATION: X 24. NEW CONSTJMAJ RECONST X
23. RECONSTJMAJ REHAB: X
ENVIRONMENTAL STUDIES & REPORTS
25. SIMPLE E.A.: X 26. COMPLEX EA.: A 27. E.I.S.:
With ANDRES as Lead With as Lead Wtth as Lead
or MEYERKORD as Lead or as Lead or as Lead
or as Lead or as Lead or as Lead
SPECIAL DESIGN STUDIES
26. MASS TRANSIT: X 29. RAILWAY ENGR:
Zt1tVIAL 0=KV IV CJ
30, ROUTE SURVEY: X 37. SANITARY ENGR:
31. LAND SURVEY: 36. ARCHITECTURE:
32. AERIAL MAPPING: 39. LANDSCAPE ARCH: X
33. GEOTECHNICAL ENGR TYPICAL 40. CONSTRUCTION INSPECT. X
34. GEOTECHNICAL ENGR COMPLEX 41. HAZARDOUS WASTE:
35. ELECTRICAL ENGR: 42. ASBESTOS ABATEMENT SURVEY
36, MECHANICAL ENGR
X PREQUALIFIED
A YOU INDICATED "IN- HOUSE" CAPABILITY IN THESE AREA OF THE "SEFC" BUT WE FOUND NO
DETAILED INFORMATION AS REQUESTED ON WHICH TO BASE OUR EVALUATION.
TOTAL P.02
EXHIBIT B
PAYROLL BURDEN & FRINGE COSTS
CIVILTECH ENGINEERING, INC.
FISCAL YEAR ENDING
DECEMBER 31, 1996
Federal Insurance Contributions Act ........................................
Employer Medicare Contribution ...........................................
State Unemployment Compensation ........................................
Federal Unemploxment Compensation ......................................
Workmen's Compensation Insurance ........................................
Paid Holidays, Vacation, Sick Leave ........................................
Bonus and Incenthe Payments .............................................
Qualified Deferred Retirement Benefits ......................................
Group Insurance ......................... ...............................
Other Payroll Expense ...................................................
TOTAL PAYROLL BURDEN & FRINGE COSTS
% of Direct
Productive
Payroll
8.99
2.48
0.75
0.20
1.25
15.57
10.55
1.39
9.60
0.01
50.79%
Page 1 of 2
EXHIBIT C
OVERHEAD AND INDIRECT COSTS
CIVILTECH ENGINEERING, INC.
FISCAL YEAR ENDING
DEECEMBER 31, 1996
% of Direct
Page 2 of 2
Productive
Pwoll
State-Income Taxes ........................ ...............................
0.00
Business Insurance, including accident, liability and
valuablepapers ........................... ...............................
2.28
Depreciation............................. ...............................
7.17
Indirect Salaries .......................... ...............................
36.89
Reproduction and Printing Costs ............. ...............................
0.31
Office Supplies ........................... ...............................
3.17
Data Processing .......................... ...............................
0.60
Professional Services including Legal and Accounting ...........................
1.93
Employees Travel, Business Meetings and Pre- Contract Expenses ..................
2.78
Telephone and Postage ..................... ...............................
1.70
Recruiting and Relocation Expense ......... ...............................
0.08
Training and Educational Non -Salary Expense .. ...............................
0.81
Fees, Licenses, Dues, Publications (Technical & Professional) ....................
0.90
Utilities and Maintenance .................... ...............................
1.36
Office Rent .............................. ...............................
12.21
Employee Relations ....................... ...............................
0.41
OtherExpenses ........................... ........................ ........
0.78
Facilities Capital Cost of Money .............. ...............................
0.90
TOTAL OVERHEAD AND INDIRECT COSTS
74.28%
TOTAL EXHIBIT B AND EXHIBIT C
125.07%
Page 2 of 2
SCHLIEEDE
HAMPTON
ASSOCIATES IN�
CONSULTING ENGINEERS
May 2, 1997 MAY 06
Mr. John R. Karlovitz, P.E. Civiltech Engiltee ng FqC
Civiltech Engineering, Inc.
500 Park Boulevard Suite 250
Itasca, Illinois 60143
Re: Construction Inspection and Testing Services
Unit Rate Proposal
Busch / Deerfield Connector
FAU 1257
Buffalo Grove, Illinois
Dear Mr. Karlovitz:
As discussed, Schleede- Hampton Associates, Inc. pleased to provide this unit rate
proposal for Construction Inspection and Testing Services at the referenced project.
We propose to provide the necessary site Quality Control inspections and testing, using
experienced, certified personnel, in accordance with the project specifications and
recognized test procedures developed by IDOT, ASTM, the Village of Buffalo Grove, etc.
Typically our services would be provided at the request of a designated representative of
the client, on a unit rate basis in accordance with the Schedules of Services and Fees
(Attachment A) appended to this letter. Please note that our portal to portal charges are
based on travel from our Elk Grove Village office.
Our billing philosophy is simple and direct. We account and invoice for all time spent on
a project by our personnel for inspections, preparing and reviewing reports, attending
meetings, resolving problems or providing services productive to the project. Our field
people are quoted on a time basis which includes being fully equipped and expendable
supplies. There are no additional tack -on charges for things like trucks, mileage,
nuclear gauges, etc.
Engineering Technicians or Field Engineers would be assigned to provide the field
services as requested by the Designated Representatives. Engineering liaison, review
and supervision will be provided by a Project Engineer.
FROM / 102 WEST ILLINOIS STREET, SUITE D
REPLY ❑ ST. CHARLES, ILLINOIS 60174
TO: 630/377 -3270 • FAX: 630/377 -3585
1612 LANDMEIER ROAD, UNIT C
ELK GROVE VILLAGE, ILLINOIS 60007
847/228 -1079 • FAX: 847/228 -0633
4041 ALBANY STREET, UNIT 4
❑ McHENRY ILLINOIS 60050
815/385 -8351 • FAX: 815/385 -8456
SCHLEEDE HAMPTON SOCIATES, INC.
CONSULTING ENGINEERS
Procedures
During periods where intermittent testing is required, we would appreciate an 18 -hour
advance notification in order to schedule personnel, however, under normal
circumstances, we can respond within 4 hours. Requests for services would be handled
by calling our dispatch phone at (847)228 -1079.
The results of field tests such as footing inspection, soil and bituminous concretedensity,
and field concrete tests would be available on a preliminary basis as the testing is
conducted with formal reports submitted after engineering review, typically in the mail
in 48 hours. Feel free to approach us with special requests or alternative reporting
requirements that you may need. We strive to meet the special needs of our clients if
possible.
Closure
We would be happy to provide an expanded cost estimate or scope of work proposal with
additional project information as it becomes available. If you have any questions, please
feel free to call.
Very truly yours,
SCHLEEDE- HAMPTON AS IATES, INC.
William D. Prigge, P.E.
Project Engineer
I d"'�
WDP /dsc
Attachment A Fee Schedule
General Conditions
SCHLEEDE HAMPTON QOCIATES, INC.
CONSULTING ENGINEERS
ATTACHMENT A
FEE SCHEDULE GENERAL INSPECTION AND TESTING
CONSTRUCTION TESTING AND INSPECTION SERVICES
A. Engineering Technician
We will provide the services of an Engineering
Technician for a fee of .......................... ............................... $ 36.50
per hour. A four (4) hour minimum/ day is applicable
Engineering Technician work will include the following:
1. Concrete
Job site inspection and. monitoring of concrete placement; concrete
testing, including entrained air, slump, and yield tests, unit weight and
temperatures; and molding of concrete cylinders.
2. Soils
Inspection and quality control of engineered backfill and field density
testing. Shallow depth footing inspection.
3. Bituminous Concrete
Laydown inspection, density tests and rolling patterns.
B. Senior Engineering Technician
We will provide the services of a Senior Engineering
Technician for a fee of .............................. ..............................$ 42.00
per hour. A four (4) hour minimum/ day is applicable
Senior Engineering Technician work will include all work areas as shown for
an Engineering Technician, plus the following additional inspection tasks:
1. Soils
Inspection and quality control of foundations, and field determination of
bearing capacities for deep foundation systems
2. Concrete
Plant inspection and monitoring of plant operations; checking re -steel
placement and resolving special concrete problems.
3. Bituminous Concrete
Plant inspection and monitoring of plany operations, materials inspection
and testing.
1
SCHLEED.E HAMPTON QOCIATES, INC.
CONSULTING ENGINEERS
ATTACHMENT A (CONT -D)
4. Steel Inspection
Visual inspection of welded connections, tensioning inspection (torque) of
bolted connections.
C. Nondestructive Testing Tech for Structural Steel Shop or Field
We will provide the services of a qualified engineering
technician or engineer to perform Ultrasonic and Magnetic
Particle weld inspection and monitoring in field or
Fab shop for a fee of .............................. ..............................$ 55.00
per hour. A four(4) hour minimum/ day is applicable
D. Engineering Services
Engineering Services for inspection, test evaluation, contract
administration, laboratory and field supervision, resolution of special
problems, preparation of reports, job -site and other job related
meetings and consultation will be furnished in accordance with the
following schedule of hourly rates:
Draftsman $ 30.00
Field Engineer $ 60.00
Staff (Graduate) Engineer $ 70.00
Welding Engineer (Level III) $ 80.00
Project Engineer or Materials Consultant, P. E. $ 85.00
Project Manager /Senior Materials Engineer $ 95.00
Principal Engineer $120.00
E. Laboratory Services
Our fully equipped laboratory can provide a full range of tests, rates for
tests not specifically quoted available on request.
1. Compressive Strength tests of concrete cylinders,
including expendable supplies (molds), curing
(Pick -up additional) $ 12.60 ea.
Reserves, handled, not tested & reported $ 10.00 ea.
2. Compressive Strength tests of mortar /grout cylinders,
or 2" cubes including expendable supplies (molds)
curing (Pick -up additional)
$
18.50 ea.
3. Aggregate Gradation
Washed Sieve Analysis
$
50.00 ea.
Mechanical Analysis
$
40.00 ea.
4. Soils Gradation, Combined Sieve & Hydrometer
$
75.00 ea.
5. Moisture - Density Relationship ASTM D 698
(Standard Proctor Test)
$
130.00 ea.
2
SCHLEEDE HAMPTON SOCIATES, INC.
CONSULTING ENGINEERS
• ATTACHMENT A (CONT'D)
6. Moisture - Density Relationship ASTM D 1557
(Modified Proctor Test) $
7. Atterberg Limits $
8. Marshall Stability Tests, not performed at equipped Plant
(set of three) ASTM D1559 $
9. Theoretical Maximum Density ASTM D 2041 $
10. Bituminous Mix, Extraction and Gradation
(performed off site if plant not equipped) $
11. Core Density & Thickness, lab test $
F. Miscellaneous Services
135.00 ea.
55.00 ea.
95.00 ea.
50.00 ea.
75.00 ea.
22.00 ea.
Concrete cylinder pick -up trips will be invoiced when cylinders are
picked up as a special trip and not returned to laboratory by SHA
personnel commuting to jobsite ......... ..............................$ 36.50 /hour
( Overtime rates applicable for Sat., Sun., Holidays)
NOTES TO FEE SCHEDULE
1 . Technician services for personnel assigned to the project will be for portal to
portal.
2. Personnel rates quoted are based on an 8 hour work day, Monday through Friday,
services performed over 8 hours per day and on Saturdays, Sundays and Holidays
will be subject to overtime rates of 1.40 times the applicable hourly rate.
Second shift rates are an additional 1.10 times the applicable hourly rate.
3. Invoices will be submitted once a month for services rendered during the prior
month.
4. The presence of our personnel on site will be for the express purpose of
observing the work and performing specific tests to document compliance of the
work with the applicable specifications. We will not be responsible for job site
safety, that duty being properly an obligation of the Contractor, who should be so
informed. We will comply fully with the Contractor's safety program.
5. Rates quoted above include 4 copies of reports distributed and mailed in
accordance with your instructions. Additional copies will be billed at a rate of
$0.25 per sheet.
6. Services and fees not specifically listed above will be quoted upon request.
7. Rates quoted herein are subject to escalation adjustment on 4/1/98.
3
SCHLEEDE- HAMPTON ASSOCIATES, INC.
CIVIL • GEOTECHNICAL & CONSTRUCTION MATERIALS
FEE AND RATE SCHEDULE
GENERAL CONDITIONS
ENGINEERING AND ASSOCIATED SERVICES
INVOICES
Fees for our services will be based upon the time worked on
Progress invoices will be submitted to the client monthly
the project at the following rates:
and a final bill will be submitted upon completion of the
services. Invoices will show charges for different personnel
Principal or Consulting Engineer ...............
and expense classifications. A more detailed separation of
Project Engineer or Project Geologist .......... N
charges and backup data will be provided at client's
Senior Engineer, Senior Designer, C)
request, but each invoice is due on presentation and is past
or Senior Resident ........................... o
due thirty (30) days from invoice date. Client agrees to pay a
Staff Engineer or d
finance charge of 11/2% per month, or the maximum rate
Senior Engineering Technician ............... w
allowed by law, on past due accounts.
Draftsman or Engineering Technician .......... U-1
The client's obligation to pay for the work contracted is in
Secretarial Services ........................... .
no way dependent upon the client's ability to obtain
financing, zoning, approval of governmental or regulatory
agents, or upon the client's successful completion of the
REIMBURSABLE EXPENSES
project.
The following items are reimbursable to the extent of actual
expenses:
WE RESERVE THE RIGHT TO SUSPEND OR TERMINATE
1. Transportation, lodging and subsistence for out of town
WORK UNDER OUR AGREEMENT UPON FAILURE OF THE
travel.
CLIENT TO PAY INVOICES AS DUE.
2. Long distance.telephone, telegraph and cable charges.
Special mailings and shipping charges.
INSURANCE
4. Special materials and equipment unique to the project.
We maintain Workman's Compensation Insurance and
5. Automobile travel on projects.
Employer's Liability Insurance in conformance with state
6. Computer charges.
law. In addition, we maintain Comprehensive General
Liability Insurance and Automobile Liability Insurance with
bodily injury (limit $1,000,000. each occurrence, $1,000,000.
TEST BORINGS AND FIELD INVESTIGATIONS
aggregate), and property damage (limit $1,000,000. each
On projects requiring test borings, test pits, or other
explorations, we may obtain the services of reputable
occurrence, $1,000,000. aggregate).
V1ithin the limits of said insurance, we agree to hold the
subcontractors to perform such work.
client harmless from and against loss, damage, injury or
liability arising directly from the negligent acts or omissions
of ourselves, our employees, agents, subcontractors and
SPECIAL RATES
their employees and agents. If the client places greater
Per diem or other special rates can be established for
responsibilities upon us or requires further insurance
specific projects when conditions indicate the desirability
coverage, we, if specifically so directed, will take out
of such rates.
additional insurance (if procurable) to protect us, at the
client's expense. But we shall not be responsible for
property damage from any cause, including fire and
INCREASES
explosion, beyond the amounts and coverage of our
Fee schedule increases made by our firm on an over -all
insurance.
LIMITATION OF PROFESSIONAL LIABILITY
client basis will be applied to work on all projects as they
become effective. At least 30 days advance notice of such
The Client recognizes the inherent risks connected with
increases will be given.
construction. In performing our professional services, we
will use that degree of care and skill ordinarily exercised,
under similar circumstances, by reputable members of our
ACCESS TO SITES
profession practicing in.the same or similar locality. No
Unless otherwise agreed, the Client will furnish us with
other warranty, express or implied, is made or intended by
right -of- access to the site in order to conduct the planned
the proposal for consulting services or by furnishing oral
exploration. We will take responsible precautions to
or written reports of the findings made. Iris agreed that the
minimize damage to the site due to our operations, but
Client will limit any and all liability, claim for damages, cost
have not included in the fee the cost of restoration of any
of defense, or expenses to be levied against us on account
damage resulting from the operations. If the Client desires,
of any design defect, error, omission, or professional
we will restore any damage to the site and add the cost of
negligence to a sum not to exceed $50,000., or the amount
restoration to the fee.
of our fee, whichever is greater.
VILLAGE OF • •
BUFFALO GROVE
• Fifty Raupp Blvd.
Buffalo Grove, IL 60089.2196
Fax 847 - 459 -0332
Janet M. Sirabian
Village Clerk STATE OF ILLINOIS )
847.459 -2511
COUNTIES OF LAKE AND COOK )
I, JANET M. SIRABIAN, hereby certify that I am the duly elected, qualified and
acting Village Clerk of the Village of Buffalo Grove, Counties of Cook and Lake, Illinois, and
the keeper of its seal and records.
I hereby further certify that the attached is a true copy of Resolution 97 -28 adopted
on the 7th day of July , 19 97 , by the Village Board of the Village of Buffalo Grove as
shown by the records in my custody.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Village of Buffalo Grove aforesaid, at the Village, in the County and State aforesaid, this 8th day
of July , 19 97.
Village Clerk
By
Deputy Village Clerk