1997-27o •
RESOLUTION NO. 97- 2L
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT PROVIDING FOR
FEDERAL PARTICIPATION IN THE CONSTRUCTION OF THE BUSCH PARKWAY AND
DEERFIELD PARKWAY INTERSECTION IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a good quality transportation system; and,
WHEREAS, the funding of construction and maintenance of a high quality transportation system
is most appropriately shared by several agencies of Federal, State and Local Government; and,
WHEREAS, a Local Agency Agreement for Federal participation with the County of Lake and
the Illinois Department of Transportation is a required prerequisite for receiving Federal Highway Funds
for the Busch Parkway and Deerfield Parkway Intersection Improvement;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS,
as follows:
Section 1: The agreement entitled "Local Agency Agreement. for Federal Participation" related
to the Busch Parkway and Deerfield Parkway Intersection Improvement is hereby approved.
Section 2: The Village President and Village Clerk are authorized and directed to execute the
agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES: 5 — Marienthal, Reid, Rubin, Braiman, Glover
NAYES: 0 — None
ABSENT: 1 — Hendricks
PASSED: July 7 , 1997
APPROVED: July 7 , 1997
ATTEST:
Vill e Clerk
G:\PWDIRGRP\LHC\BUSCH\0527RES.WPD
! !
Illinois Department of Transportation
2300 South Dirksen Parkway 1 Springfield, Illinois 182764
September 11, 1997
Village of Buffalo Grove
Section 97- 00049 -03 -CH
Project CMM- 7003(431)
Job No. C -91- 100 -97
Ms. Janet M. Sirabian
Village Clerk
50 Raupp Blvd.
Buffalo Grove, IL 60089
Dear Ms. Sirabian:
The joint agreement for the subject section was executed by the department on
September 11, 1997. Your copy of the executed agreement is attached.
Sincerely,
Robert L. Hinton, P. E.
Engineer of Local Roads and Streets
By: Darrell W. McMurray �J
Local Project Implementation Engineer
cc-
Richard Kuenkler, Mun. Engr.
Duane P. Carlson Attn: Nancy Magnus
David G. Campbell Attn: Clarence Crowder
Bill Yuskus Attn: Robert L. Plunk
Gary Gould Attn: Nancy Finn
s:\gen\wpdocs\barb\jim\091297.doc\
(y�J� Illinois Department '17- 00049 -03 -CH
Buffalo Grove (v) of Transportation Fund Type
STA
Local Agency Agreement State Contract Day Labor I Local Contract I RR Force Accoun:
For Federal Participation X
This Agreement is made and entered into between the above local agency (LA) and the State of Illinois, acting by and through its Department of Transpor-
tation, hereinafter referred to as "STATE ". The STATE and LA jointly propose to improve the designated location as shown below. The improvement shall
be constructed in accordance with plans approved by the STATE and the STATE's policies and procedures approved and/or required by the United States
Federal Highway Administration hereinafter referred to as FHWA.
Location
Name _Busch /Deerfield Connector Route FAU 1257 Length 0.4 Miles
Termini
Current Jurisdiction
Parkwa3 is Rv
t o
arkway is Lake County and east of Deerfield
s Lake County
way and Corporate Drive is Buffalo Grove.
Pr41ect Descriptiop Existing Str. No. N/A
The work consists of excavating and gradding proposed --roadways, construction of aggregate
sub —base and portland cement concrete pavement, storm sewers and drainage improvements,
medians, curb and gutter, bituminous shoulders, pavement markings, landscaping, traffic
signals, lighting and all incidental work to complete the improvement.
Source of Other Funding:
TotalProject Cost ........................................................................................................................... ..........:...................$
NOTE: The above costs and percentages are approximate and subject to change. The percentage(s) recorded and maintained by the
STATE, will be used in the final division of cost for billing and reimbursement. If funding is not a percentage of the total, place
an asterisk in the space provided for the percentages. The Federal share of construction engineering may not exceed 15% of
the Federal share of the final construction cost.
Local Agency Appropriation
The LA on May 19 , 19 97, appropriated, by separate resolution, ordinance or road improvement statement, $ 650, 000.00
to pay the LA's share of the cost and will appropriate additional funds, if required to cover the LA's total cost. LA's share of the cost to be
paid with ❑ MFT Funds. ® Other Funds.
Method of Financing (State Contract Work)
METHOD A -- -Lump Sum (95% of LA Obligation) $
METHOD B - -- Monthly Payments of $
METHOD C - LA's Share $ divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Construction
Division of Costa (see
sheet 2)
Job Number Project Number
Type of Work FHWA
% State
% LA
% Total
Participating Construction ..................$
( )$ (
)$
( )$
Non - Participating Construction ..........$
( )$ (
)$
( )$
Preliminary Engineering .....................$
( )$ (
)$
( )$
Construction Engineering ...................$
( )$ (
)$
( )$
Right of Way ........ ..............................$
( )$ (
)$
( )$
Railroads ............. ............................... $
( )$ (
)$
( )$
Utilities ................ ............................... $
( )$ (
)$
( )$
Sub Total $
$
$
$
Other Funding Not Included Above ................... ..............................$
Source of Other Funding:
TotalProject Cost ........................................................................................................................... ..........:...................$
NOTE: The above costs and percentages are approximate and subject to change. The percentage(s) recorded and maintained by the
STATE, will be used in the final division of cost for billing and reimbursement. If funding is not a percentage of the total, place
an asterisk in the space provided for the percentages. The Federal share of construction engineering may not exceed 15% of
the Federal share of the final construction cost.
Local Agency Appropriation
The LA on May 19 , 19 97, appropriated, by separate resolution, ordinance or road improvement statement, $ 650, 000.00
to pay the LA's share of the cost and will appropriate additional funds, if required to cover the LA's total cost. LA's share of the cost to be
paid with ❑ MFT Funds. ® Other Funds.
Method of Financing (State Contract Work)
METHOD A -- -Lump Sum (95% of LA Obligation) $
METHOD B - -- Monthly Payments of $
METHOD C - LA's Share $ divided by estimated total cost multiplied by actual progress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Construction
Engineering
Right -of -Way I
Job Number Project Number
Job Number Project Number
Job Number Project Number
C-91-100-971 CMM -700 4 1
Page 1 of 10
IL 494 -0327
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E
Buffalo Grove
Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Lake County
I. DIVISION OF COST- See page 2.
II. THE VILLAGE AND COUNTY AGREE:
•
(1) To provide for all utility adjustments, and to regulate the use of the right -of-
way of this improvement by utilities, public and private, in accordance with
the current Utility Accommodation Policy For Local Agency Highway and
Street Systems.
(2) To comply with all application Executive Orders and Federal Highways
Acts pursuant to the Equal Employment Opportunity and Non-
discrimination Regulations required by the U.S. Department of
Transportation.
(3) To maintain, for a minimum of 5 years after the completion of the contract,
adequate books, records, and supporting documents to verify the amounts,
recipients, and uses of all disbursements of funds passing in conjunction
with the contract; the contract and all books, records, and supporting
documents related to the contract shall be available for review and audit by
the Auditor General; and the VILLAGE agrees to cooperate fully with any
audit conducted by the Auditor General and to provide full access to all
relevant materials. Failure to maintain the books, records, and supporting
documents required by this section shall establish a presumption in favor of
the STATE for the recovery of any funds paid by the STATE under the
contract for which adequate books, records, and supporting documentation
are not available to support their purported disbursement.
(4) The failure of VILLAGE and COUNTY to. comply with Federal
requirements may result in the loss (partial or total) of Federal participation
as determined by the FHWA.
(5) That execution of this agreement constitutes the VILLAGE's and
COUNTY's concurrence in the award of the construction contract to the
responsible low bidder as determined by the STATE.
(6) To have parking in accordance with the approved project report and be
responsible for maintenance of all crosswalk and stopline markings and
maintenance of the mast arm cross street signing facing VILLAGE or
COUNTY maintained streets within their respective jurisdiction.
-3-
e e
Buffalo Grove
Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Lake County
(7) To exercise their rights reserved under franchise granted to private utilities
to cause private utilities to be relocated at no expense to the STATE.
(8) To the best of their knowledge and belief their officials:
(a) are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) have not within a three -year period preceding this AGREEMENT been
convicted of or had a civil judgment rendered against them for commission
of fraud or a criminal offense in connection with obtaining, attempting to
obtain or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust
statutes or commission of embezzlement, theft, forgery, bribery, falsification
or destruction of records, making false statements, or receiving stolen
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, local) with commission of any of the
offenses enumerated in item (2) of this certification;
(d) have not within a three -year period preceding this AGREEMENT had one
or more public transactions (Federal, State, local) terminated for cause or
default;
III. THE STATE AGREES:
(1) To provide independent assurance sampling, to furnish off -site material
inspection and testing, at sources normally visited by State inspectors of
steel cement, aggregates, structural steel and other materials customarily
tested by the State.
(2) To reimburse the VILLAGE for the FHWA share of construction
engineering on the basis of periodic billings, provided each bill includes
evidence of payment.
151
E
Buffalo Grove
Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Lake County
IV. THE VILLAGE AGREE
C:
(1) To provide for surveys and the preparation of plans for the proposed
improvement and engineering supervision during construction of the
proposed improvement, including acceptance sampling and testing of the
materials in accordance with the specifications, Project Procedures Guide
and methods prescribed by the State.
(2) To pay its respective financial contribution as follows:
The VILLAGE upon receipt of the Contractor's first and subsequent
progressive bills, to pay an amount equal to its share of-the construction
cost, divided by the estimated total cost, multiplied by the actual progress
payment (appropriately adjusted for nonparticipating costs), until their entire
obligation has been paid.
(3) To provide the COUNTY the opportunity to review and approve the
contract plans prior to submission for letting.
V. IT IS MUTUAT Y AGREED-
(1) That this agreement shall be null and void in the event that the FI4WA does
not approve the proposed improvement for Federal -Aid Participation and in
the event the contract covering the construction work contemplated herein is
not awarded within three years of the date of execution of this agreement.
(2) It is the policy of the U.S. Department of Transportation that minority
business enterprises, as defined in 49 CFR Part 23, shall have the maximum
opportunity to participate in the performance of contracts financed in whole
or in part with Federal funds under this agreement. Consequently, the MBE
requirements of 49 CFR Part 23 apply to this agreement.
The STATE, COUNTY and VILLAGE agree to ensure that minority
business enterprises, as defined in 49 CFR Part 23, have the maximum
opportunity to participate in the performance of this agreement. In this
regard the STATE, COUNTY and VILLAGE shall take all necessary and
reasonable steps, in accordance with 49 CFR Part 23, to ensure that minority
business enterprises have the maximum opportunity to compete for and
perform portions of contracts and subcontracts financed in whole or in part
with Federal funds provided under this agreement. The STATE, COUNTY
and VILLAGE shall not discriminate on the basis of race, color, national
origin, or sex in the selection and retention of
-5- --
0 •
Buffalo Grove
Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Lake County
contractor or subcontractor, including procurement of materials and leases
of equipment. The STATE, COUNTY and VILLAGE shall include the
provisions of this "Policy" in every contract, including procurement of
materials and leases of equipment. Failure to carry out the requirements set
forth above shall constitute a breach of this agreement and may result in
termination of the agreement or such remedy as deemed appropriate.
This Agreement shall be administered under the provisions of the.
STATE's federally approved Disadvantaged Business Enterprise Program.
(3) Upon completion of the improvement, the COUNTY will assume
maintenance and jurisdiction of the Busch - Deerfield Connector in its
entirety and continue maintenance and jurisdiction of Busch Road to the
west and Deerfield Parkway to the south. The VILLAGE will assume
maintenance and jurisdiction of relocated Busch Parkway to the northwest
edge of pavement of the Busch - Deerfield Connector in its entirety and
continue maintenance and jurisdiction of Busch Parkway to the east and
Corporate Grove Drive to the north.
(4) All traffic control equipment to be used in the traffic signal work included
herein must be approved by the STATE prior to its installation. The STATE
must be notified a minimum of three (3) working days prior to the final
inspection. Final inspection of the signalized intersections will 'be made by
representatives of the STATE, VILLAGE and COUNTY and, if satisfactory,
authorization for turn on will be given by the STATE.
(5) Upon acceptance by the STATE of the new traffic signal work on
Busch/Deerfield Connector at relocated Busch Parkway, the financial
responsibility for maintenance and electrical energy for the operation of the
signals shall be as follows:
Maintenance: 0% STATE
662/3% COUNTY
331/3% VILLAGE
Electrical Energy 0 % STATE
0% COUNTY
100 % VILLAGE
The COUNTY will maintain the traffic signals and retains the right to
control the sequence and timing of the traffic signals and signal system at
this location.
-6-
0
Buffalo Grove
Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Lake County
It is mutually agreed that the financial responsibility for the maintenance of
the. "Opticom" equipment shall be the responsibility of the VILLAGE.
(5) The financial responsibility for the maintenance and electrical energy for the
highway lighting shall be the responsibility of the VILLAGE.
(6) The Village will submit to the STATE for final approval, shop drawings of
poles, luminaries, cables„ conduits, junction boxes, splicing kits, lamps,
ballasts and other similar items prior to ordering such items.
(7) That this agreement shall be null and void in the event that the FHWA does
not approve the proposed improvement for Federal -aid participation and in
the event the contract covering the construction work contemplated herein is
not awarded within three years of the date of execution of this Agreement.
(8) This agreement and covenants contained herein shall be binding upon and
inure to the benefit of the parties hereto, their successors and assigns.
-7-
sAwp2 \829splb.doc
0
Village of Buffalo Grove/Busch/Deerfield Connector
Section: 97-00049-03-CH
Project No.: CMM- 7003(431)
Lake County
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
in quintuplicate counterparts, each of which shall be considered as an original by their
duly authorized officers as of the dates below indicated.
ATTEST:
8
VILLAGE OF BUFFALO GROVE
July 7, 1997
Date
By.4AW
e e
Village of Buffalo Grove/Busch/Deerfield Connector
Section: 97- 00049 -03 -CH
Project No.: CMM- 7003(431)
Lake County
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
in quintuplicate counterparts, each of which shall be considered as an original by their
duly authorized officers as of the dates below indicated.
Recommended for Execution
By:
oun4En nee r
ATTEST:
By: Date:
COUNTY CLERK
(SEAL)
0
THE COUNTY OF LAKE
County Board Chairperson
JUL Jfl 1997
Village of Buffalo Grosusch/Deerfield Connector
Section: 97- 00049 -03 -CH
Project No.: CMM- 7003(431)
Lake County
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
in quintuplicate counterparts, each of which shall be considered as an original by their
duly authorized officers as of the dates below indicated.
sAgen \wp2 \417spt4.doc
APPROVED BY STATE OF ILLINOIS
DEPARTMENT OF TRANSPORTATION
ATE
10
VII.LAGE OF o •
' Bi3FFAL0 GROVE
Fifty Raupp Blvd.
Buffalo Grove, IL 60089.2196
Fax 847 - 459 -0332
Janet M. Sirabian
Village Clerk STATE OF ILLINOIS )
847 - 459 -2511
COUNTIES OF LAKE AND COOK )
I, JANET M. SIRABIAN, hereby certify that I am the duly elected, qualified and
acting Village Clerk of the Village of Buffalo Grove, Counties of Cook and Lake, Illinois, and
the keeper of its seal and records.
I hereby further certify that the attached is a true copy of Resolution 97 -27 adopted
on the 7th day of July , 19 97 , by the Village Board of the Village of Buffalo Grove as
shown by the records in my custody.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Village of Buffalo Grove aforesaid, at the Village, in the County and State aforesaid, this 8th day
of July , 19 97.
�;A�z22
Village Clerk
By0
tic_
Deputy Village Clerk
•
RESOLUTION NO. 97- .21-
•
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT PROVIDING FOR
FEDERAL PARTICIPATION IN THE CONSTRUCTION OF THE BUSCH PARKWAY AND
DEERFIELD PARKWAY INTERSECTION IMPROVEMENT
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois
Constitution of 1970; and,
WHEREAS, the quality of life is enhanced by a good quality transportation system; and,
WHEREAS, the funding of construction and maintenance of a high quality transportation system
is most appropriately shared by several agencies of Federal, State and Local Government; and,
WHEREAS, a Local Agency Agreement for Federal participation with the County of Lake and
the Illinois Department of Transportation is a required prerequisite for receiving Federal Highway Funds
for the Busch Parkway and Deerfield Parkway Intersection Improvement;
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES, ILLINOIS,
as follows:
Section l: The agreement entitled "Local Agency Agreement for Federal Participation" related
to the Busch Parkway and Deerfield Parkway Intersection Improvement is hereby approved.
Section 2: The Village President and Village Clerk are authorized and directed to execute the
agreement. A copy of said agreement is attached hereto and made a part hereof.
AYES: 5 - Marienthal, Reid, Rubin, Braiman, Glover
NAYES: 0 — None
ABSENT: 1 — Hendricks
PASSED: July 7 , 1997
APPROVED: July 7 5 1997
ATTEST:
Village Clerk
G:\PWDIRGRP\LHC\BUSCH\0527RES.WPD
.y
ts3. � nw
County Board
County Administration
Director of Finance
Busch Pkwy/Deerfield Pkwy, Roadway Improvement:
IDOT Agreement
CERtIMP (trIlf 4drr�OPY, OF
RECORDS OF THE LAKE 'COUNTY
BOARD MEETING OF
STATE OF ILLINOIS) JUL 0 $1957 �i'PRfi/ED
• ) SS \.
CERTIFICATION -NOT VA ID UNLEZSEAL
COUNTY OF LAKE) OF LAKE COUNTY, ILLINOIS, .IS 'AFFIXED
COUNTY BOARD, L N(Sounty Clerk
ADJOURNED REGULAR JUNE A.D. 1997 SESSION
MR. CIIAIRMAN AND MEMBERS OF THE COUNTY BOARD: JULY 08, A.D. 1997
Your Public Service Committee and Financial & Administrative Committee present herewith
a resolution authorizing the Chairman of the County Board, the County Clerk and the County
Engineer to execute an agreement for the use of Federal Highway Funds among the State of Illinois,
the County of Lake and the Village of Buffalo Grove for the proposed improvement to the
intersection of Busch Parkway (County Highway 11) and Deerfield Parkway (County Highway 11)
and designated as Section 97- 00248- 00 -CH.
We RECOMMEND adoption of this Resolution.
Respectfully submitted,
nR
Chainn Chai -`
Vice airman
l
FinancW andr Act 'uistration Committee
ROLL CALL VOTE
AYE 219 NAY 1
Y
0
•
RESOLUTION
WHEREAS, the free flow of traffic at the intersection of Busch Parkway (County Highway
11) and Deerfield Parkway (County Highway 11) is beneficial to the safety and welfare of the State
of Illinois, the County of Lake and the Village of Buffalo Grove; and
WHEREAS, the State of Illinois, the County of Lake and the Village of Buffalo Grove
believe that it would beneficial to the safety and welfare of the motoring public if the above said
intersection could be improved by re- alignment, widening and resurfacing along with other highway
and drainage improvements; and
WHEREAS, the State of Illinois, the County of Lake and the Village of Buffalo Grove are
desirous of entering into an agreement to utilize Federal Highway Funds for the above proposed
improvements setting forth the terms and obligations to each agency.
NOW, THEREFORE BE IT RESOLVED that the Chairman of the County Board, the
County Clerk and the County Engineer of the County of Lake, State of Illinois, be authorized and
they are hereby directed to execute an agreement pertaining to the financing of the above named
improvement, providing in the opinion of the Public Service Committee, if necessary, said agreement
in its final form substantially conforms to the draft attached hereto. The County Engineer shall
transmit in writing the final agreement to be executed by the Chairman of the Lake County Board and
the County Clerk and grant plan and specifications approval to the Illinois Department of
Transportation.
BE IT FURTHER RESOLVED that copies of this agreement when executed in its final form
be submitted to the Illinois Department of Transportation for their approval and final processing.
Dated at Waukegan, Illinois
this July 08, 1997