1997-25s •
RESOLUTION NO. 97 -25
A RESOLUTION APPROVING
AN ADDENDUM OF NEW MEMBERSHIP
IN THE NORTHWEST CENTRAL 9 -1 -1 SYSTEM
WHEREAS, the President and the Board of Trustees of the
Village of Buffalo Grove previously authorized
entry by said Village into an Agreement to provide for and
maintain a joint Enhanced 9 -1 -1 System known as Northwest
Central 9 -1 -1 System, hereinafter referred to as "the 9 -1 -1
System "; and
WHEREAS, the Villages of Hoffman Estates and Streamwood
have made application for membership in the 9 -1 -1 System;
and
WHEREAS, the 9 -1 -1 System Board of Directors has
unanimously recommended approval of the request for
membership made by Hoffman Estates and Streamwood; and
WHEREAS, it is believed that the inclusion of additional
communities in the 9 -1 -1 System will prove beneficial to
both the 9 -1 -1 System and the villages; and
WHEREAS, each new member has agreed to:
1. provide funds for its proportionate share of the
cost of operation of the 9 -1 -1 System; and
2. provide all necessary funds required to add or
modify hardware and /or software in order to
accommodate the operational needs of the new
members, and to pay a proportionate share of
normal 9 -1 -1 operational expenses; and
3. pay a proportionate share of debts and
liabilities which may be incurred after the
effective date of membership; and
WHEREAS, the addition of new members to the 9 -1 -1 System
requires approval of an Addendum of New Membership,
NOW THEREFORE, BE IT RESOLVED by the President and Board of
Trustees of the Village of Buffalo Grove ,
pursuant to Article VII, Section 10 of the 1970
Constitution of the State of Illinois; the Emergency
Telephone System Act, 50 ILCS 750/0.01 et seq.; and the
Intergovernmental Cooperation Act, 5 ILCS 220/1 through 5
ILCS 220/9, that the President of the Village of
Buffalo Grove is authorized to enter into an
Addendum of New Membership which provides for the
additional of the Villages of Hoffman Estates and
Streamwood to the 9 -1 -1 System.
Dated: This
Ayes: 5
2nd day of
June
1997.
Nays: 0 Absent: i Abstain: 0
Approved: This 2nd day of June 1997.
illage P sident
Attest:
!R�eA
Villbile Clerk
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PACKAGE 2
MEMBERSHIP DOCUMENTS FOR
NORTHWEST CENTRAL 9 -1 -1
o •
NORTHWEST CENTRAL 9 -1 -1 SYSTEM
ADDENDUM OF NEW MEMBERSHIP
WHEREAS, the Villages of Arlington Heights, Buffalo Grove, Elk
Grove Village and Mount Prospect have previously formed a joint
venture to install, operate and maintain an Enhanced 9 -1 -1
Emergency Telephone System, known as Northwest Central 9 -1 -1
System (the 9 -1 -1 System), pursuant to authority granted under
terms of Article VII, Section 10 of the 1970 Constitution of
the State of Illinois; the Emergency Telephone System Act, 50
ILLS 750/0.01 et seq.; and the Intergovernmental Cooperation
Act, 5 ILCS 220/1 through 5 ILCS 220/9; and
WHEREAS, the City of Prospect Heights and the Village of
Palatine have subsequently joined the 9 -1 -1 System; and
WHEREAS, it is believed that the inclusion of additional
communities in the 9 -1 -1 will prove beneficial to both the
9 -1 -1 System and the Village; and
WHEREAS, each new member has agreed to:
1. provide funds for its proportionate share of the cost
of operation of the 9 -1 -1 System; and
2. provide all necessary funds required to add or modify
hardware and /or software in order to accommodate the
operational needs of the new members, and to pay a
proportionate share of normal 9 -1 -1 operational
expenses; and
3. pay a proportionate share of debts and liabilities
which may be incurred after the effective date of
membership; and
IT IS THEREFORE AGREED by the Village of to
accept the Village of Hoffman Estates and the Village of
Streamwood as full participating members of the Northwest
Central 9 -1 -1 System, effective upon the approval of all
current members and according to terms of the attached
Memorandums of Understanding marked Exhibits A and B.
Dated this day of
Village President
ATTEST:
Village Clerk
1997
E
Devised 12/16/88)
NORTHWEST CENTRAL 9 -1 -1 SYSTEM
INTERGOVERNMENTAL COOPERATION AGREEMENT
THIS AGREEMENT, entered into on the effective date specified
hereafter, by and between the local governments signatory
hereto and also those which may hereafter become signatory:
WITNESSETn:
WHE=A9, the signatories have determined that the
implementation of a 9 -1 -1 Emergency Telephone System would
provide a significant public safety enhancement to the
citizens of each of the participating municipalities; and
WHEREAS, the signatories have determined that a Joint
Emergency Telephone System would be beneficial on an
individual and mutual basis and .
WHZ=AS, Chapter 131, Section 30.01 et seq. of the Tllinois
Rnvised Stntuten permits the formation of a Joint Emergency
Telephone System Board to oversee the implementation and,
operation of a 9 -1 -1 emergency telephone system, and
WHEREAS, Chapter 127, Section 741 of the Illinois Revised
Sta uton provides for the joint exercise by two or more
local governments of any power common to them:
NOW TnEREFORE BE IT AGREED BY AND BETWEEN TITS PARTIES AS
FOLLOWS:
1. Vonturn rstnblinhod. Purnuant to the joint powers
authorization of Chapter 127 and of Chapter 131
Section 30.01 et seq. of the Illinois Revised Statutes,
the undersigned hereby federate together in a
cooperative venture for the joint and mutual operation
of a 9 -1 -1 emergency telephone system, to be known as
Northwest Central 9 -1 -1 System consisting of all local
governments which may hereafter become signatory.
2. Joint F..mercTencv Telephone Svnt.em P?onrd. There in
hereby established a Joint Emergency Telephone System
Board which shall consist of the Village Manager of
Arlington Heights, The Village.Manager of Buffalo
Grove, the Village Manager of Elk Grove Village, the
Village Manager of Mount prospect and the Director of
Northwest Central Dispatch System. Each subsequent
participating municipality in the Northwest Central 9-
1.-1 System shall be entitled,to one member on the Joint
Emergency Telephone System Board. Designation of the
new participating municipalities board member shall be
be specified by the participant's enabling ordinance.
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3. By-Laws. Northwest Central 9 -1 -1 System shall be
subject to and shall be governed by certain By -Laws
which shall be adopted by the Joint Emergency Telephone
System Board together with any amendments which may be-
made in the manner and means provided.
4. Pnrticinnti oh. Each participating municipality in the
Northwest Central 9 -1 -1 System, and each municipality
which may hereafter become a participant is a member
and is entitled to the rights and privileges and is
subject to the obligations of membership, all as may be
provided in the By -Laws.
S. Termi.nnti.on. Any party to this Agreement may cease to
be a party hereto and may withdraw from participation
in the manner and means set forth in the By -Laws.
G. Powern of the Hoard. The powers and duties of the
Emergency Telephone System Board created by this
Agreement shall include, but not be limited to the
following:
A. Planning a 9 -1 -1 emergency telephone system.
B. Coordinating and supervising the implementation,
upgrading, maintenance and operation of the system
includ_ng the establishment of equipment
specifications and coding systems.
C. Receiving monies from the surcharge imposed under
Section 15.3 of the Emergency Telephone System
Act, and from any other source, for deposit into
the Emergency Telephone System Fund.
D. Authorizing all disburZcmcnts from the fund.
E. Hiring, on a temporary basis, any staff necessary
for the implementation or upgrade of the system.
F. Making and entering into contracts.
C. Acquiring, holding and disposing of property.
I.I. Incurring debt=, liabilities or obligations
necessary for the accomplishment of its purposes.
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7. Amendment. This Agreement may not be amended, except .
by written agreement and resolution of all the then
current parties thereto.
8. Duration. This Agreement shall continue in effect
until rescinded by unanimous consent of the current
parties or until terminated in the manner provided in
the By -Laws.
9. Enforcnment. Each member shall have the right to
enforce this Agreement against any other member. If
suit is necessary, a defaulting member shall pay
reasonable attorney's fees as adjudicated by the Court.
.
10. Author.izntion. Prior to execution of this Agreement,
each member shall deliver to the other a certified copy
of a suitable ordinance or resolution authorizing and
directing execution of this Agreement.'
11. tEfective Date. This Agreement shall become effective
when signed by all respective representatives of the
Village of Arlington I•Ieights, the Village of Buffalo
Grove, the Village of Elk Grove Village and the Village
of Mount Prospect.
IN WITNESS T- n1EItrOr, the undersigned municipalities have set
their signatures on the dates set forth below. This
document- may be signed in duplicate originals.
ATTEST:
DATE:
VILLAGE OF ARLINGTON HEIGHTS
WA
VILLAGE OF BUFFALO GROVE
I3Y,
ATTEST
DATr : _��,» � � ter. -s r � j ,••��' /�
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VILLA - OF r• IC GR
BY e 14
T� • ST :
DATE: / !�
VILLACCEE OF MOUNT PROSPECT
IIY
ATTE ^T:
DATE
0
NO THWEST CENTRAL 9 -1 -1 SYSTEM
1975 EAST DAVIS STREET
ARLINGTON HEIGHTS, ILLINOIS 60005 708 - 398 -1130
FAX 708 - 398 -2498
;ERVING: ARLINGTON HEIGHTS/ BUFFALO GROVE/ ELK GROVE VILLAGE/ MT. PROSPECT/ PALATINE/ PROSPECT HEIGHTS
BY -LAWS
FOR
THE NORTHWEST CENTRAL 9 -1 -1 SYSTEM
APPROVED AND ADOPTED
BY THE BOARD OF DIRECTORS
DECEMBER 141 1989
AMENDED - JANUARY 16, 1992
C d
BY -LAWS
FOR THE
NORTHWEST CENTRAL 9 -1 -1 SYSTEM
ARTICLE I
PURPOSE
The Northwest Central 9 -1 -1 System (hereafter the 119 -1 -1
System ") is a cooperative venture voluntarily established by
its members pursuant to the Northwest Central 9 -1 -1 System
Intergovernmental Agreement (hereafter the "Agreement ")
entered into by them in accord with the Intergovernmental
Cooperation Act, Chapter 127 and the Emergency Telephone
System Act, Chapter 134, Section 30.01 et seq. of the
Illinois Revised Statutes. The 9 -1 -1 System has been
established for the purpose of providing the equipment,
services, personnel, facilities and other items necessary
for the implementation, operation, maintenance and repair of
a 9 -1 -1 Emergency Telephone System within portions of Cook,
DuPage, and Lake Counties, Illinois.
ARTICLE II
MEMBERSHIP
A. The members of the 9 -1 -1 System are the Villages of
Arlington Heights, Buffalo Grove, Elk Grove Village and
Mt. Prospect, pursuant to the Agreement.
B. Any municipality which hereafter becomes a full
participating member of the Northwest Central Dispatch
System may also become a member of the 9 -1 -1 System,
provided all current members and the new member sign an
addendum of new membership to the 9 -1 -1 Cooperative
Venture Agreement.
C. The addendum authorizing a new member of the 9 -1 -1
System shall require the new member to:
1. provide funds for its proportionate share of the
costs of operations of the 9 -1 -1 System; and
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2. provide all necessary funds required to add or
modify hardware and /or software in order to
accommodate the operational needs of the new
member. Each new member shall also be expected to
pay a proportionate share of normal 9 -1 -1
operating expenses.
3. obligate itself for its proportionate share of the
existing debts and liabilities of the 9 -1 -1
System.
ARTICLE III
JOINT EMERGENCY TELEPHONE SYSTEM BOARD
A. Powers
The Joint Emergency Telephone System Board created
pursuant to the Agreement shall consist of a Board of
Directors (hereafter the "System Board ") who are the
Chief Appointed Administrative Officers of the member
municipalities and the Executive Director of the
Northwest Central Dispatch System. The System Board
shall have the following powers and duties:
1. Planning a 9 -1 -1 Emergency Telephone System
(hereafter the "System ").
2. Coordinating and supervising the implementation,
upgrading, maintenance, repair, and operation of
the System including the establishment of
equipment specifications and coding systems;
3. Receiving monies from the surcharge imposed under
Section 45.3 of the Emergency Telephone System Act
of the Illinois Revised Statutes and from any
other source, for deposit into the Emergency
Telephone System Fund;
4. Authorizing all disbursements from the Fund by
Resolutions approved by a majority of all System
Board members;
5. Hiring, on a temporary or permanent basis, any
staff necessary for the implementation, operation
or upgrade of the System;
6. Making and entering into contracts;
7. Acquiring, holding and disposing of property;
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8. Incurring debts, liabilities or obligations in
accord with applicable law as necessary for the
accomplishment of the purposes of the 9 -1 -1
System;
9. Purchasing and leasing necessary equipment; and
10. Exercising all powers necessary and incidental to
carrying out the purposes set forth in Article I
of these By -Laws.
B. Organization
1. Each member of the System Board shall be entitled
to one vote.
2. Such vote may be cast only by a System Board
member in physical attendance.
3. If any member of the System Board ceases to be an
official or employee of their respective
municipality or of the Dispatch System in the
instance of its Executive Director such seat on
the Board shall be vacant until a successor is
duly appointed.
4. Members of the System Board shall serve on the
Board without salary, but each may be reimbursed
for necessary expenses incurred in connection with
9 -1 -1 System business.
C. Meetings
1. A regular meeting of the System Board shall be
held in the Northwest Central Dispatch System
offices twice a year on the second Thursday in
December and the second Thursday in May. If
possible, the annual meetings will be scheduled to
convene immediately following the regular annual
meetings of the Board of Directors of the
Northwest Central Dispatch System.
a) At least five (5) days prior to each such
meeting, the Chairman of the Board shall
cause an agenda for such meetings to be sent
to each of the other Board members.
2. A special meeting of the System Board may be
called by its Chairman or by any two members of
the Board as follows:
a) Two (2) days written notice of special
meetings shall be given to each member of the
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Board in a form which shall include an agenda
specifying the subjects of such special
meeting.
b) Business conducted at said special meeting
shall be limited to those items specified in
the agenda.
C) Notwithstanding (a) above an emergency
meeting may be called without written notice
if a majority of the members agree.
3. Unless otherwise specified in these By -Laws, a
quorum for the transaction of all business by the
Board shall consist of a majority of the System
Board members.
Officers of the System Board
Officers of the System Board shall consist of a
Chairman, a Secretary and a Treasurer. The Chairman
shall be elected from among the membership of the Board
and the Treasurer, who shall be a Treasurer of one of
the member municipalities, shall be appointed by the
Board of Directors. The Chairman shall serve a term of
one year and the Treasurer shall serve a term of four
years. The Chairmanship shall be rotated among the
member communities on an alphabetical community name
basis. (Amended 01/16/92).
The 'Secretary may be the Executive Director of the
Northwest Central Dispatch System unless another person
is so appointed by the System Board.
1. Chairman
The Chairman shall:
a) Conduct the meetings of the System Board.
b) Sign or co -sign with the Treasurer any
instruments which the System Board has
authorized to be executed.
C) Perform all duties incident to the office of
Chairman and such other duties as may be
prescribed by the Board from time to time
provided that such other duties are
consistent with these By -Laws, the Agreement
and applicable laws, including the applicable
Rules and Regulations of the Illinois
Commerce Commission.
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2. Chairman Pro -Tern
a) In the event of the absence of the Chairman
or in the event of the Chairman's inability
or refusal to act, the remaining members of
the Board shall elect from among themselves a
Chairman Pro -Tem who shall perform the duties
of Chairman.
3. Secretary
The Secretary shall:
a) Keep the minutes of the 9 -1 -1 System Board of
Directors;
b) See that all notices are duly made, given
and /or published in accordance with the
provision of these By -Laws or as required by
law;
C) Act as custodian of the records of the 9 -1 -1
System;
d) Perform all duties incident to the office of
Secretary and such other duties as from time
to time may be assigned to him by the System
Board.
4. , Treasurer
The Treasurer shall:
a) Receive and act as custodian and be
responsible for all funds generated through a
surcharge on telephone in- service network
connections, as well as any other funds
generated in support of the 9 -1 -1 System.
b) Dispense funds from the Emergency Telephone
System Fund in accordance with law and these
By -Laws.
C) In general perform all the duties incident to
the office of Treasurer and such other duties
as from time to time may be assigned to him
by the System Board.
d) The Treasurer shall give bond in the amount
of $250,000.00 for the faithful discharge of
his duties, with such surety or sureties as
the Board shall determine. The bond premium
shall be paid by the System.
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e) The Treasurer is not a Director and shall
have no vote on the Board of Directors nor be
entitled to any compensation for services
rendered as Treasurer.
ARTICLE IV
EMERGENCY TELEPHONE SYSTEM FUND
A. There shall be created an Emergency Telephone System
Fund (hereafter the "Fund ") into which all monies
received by the System, including those received
pursuant to a 9 -1 -1 surcharge shall be deposited.
B. The System Treasurer shall be custodian of the Fund.
C. All interest accruing on the Fund shall remain in the
Fund.
D. No expenditures may be made from-the Fund except
pursuant to Resolutions approved from time to time by a
majority of the Board. Any Resolution of the Board
which approves an annual budget shall be deemed an
approval of the expenditure of the funds required to
pay the amounts specified in the budget.
E. Expenditures may be made only to pay for the costs
associated with the following.:
1. The design of the Emergency Telephone System.
2. The coding of an initial Master Street Address
Guide data base, and update and maintenance
thereof.
3. The repayment of any monies advanced for the
implementation of the System.
4. The charges for Automatic Number Identification
and Automatic Location Identification equipment,
and maintenance, replacement and update thereof.
5. The non - recurring charges related to installation
of the Emergency Telephone System and the ongoing
network charges.
6. Other products and services necessary for the
implementation, upgrade, maintenance, and repair
of the System and any other purpose related to the
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operation of the System, including costs
attributable directly to the construction, leasing
or maintenance of any buildings or facilities or
costs of personnel attributable directly to the
operation of the Northwest Central 9 -1 -1 System
Primary Public Safety Answering Point (PSAP).
Costs attributable directly to the operation of
the Emergency Telephone System do not include the
costs of public safety agency personnel who are
and equipment that is dispatched in response to an
emergency call.
ARTICLE V
FISCAL YEAR /BUDGET /PURCHASES /CONTRACTS
A. Fiscal Year
The fiscal year of the Northwest Central 9 -1 -1 System
shall commence on May 1st and end on April 30th.
B. Budget
1. The Secretary shall prepare a proposed budget for
the succeeding fiscal year and distribute it to
the System Board.
2. The Board shall review, modify and /or approve a
final budget on or before January 1st of each
fiscal year.
3. A complete copy of the approved final budget shall
be furnished within 45 days to each Board member
and to each Director of Finance of each member.
4. After approval of the annual budget by the System
Board, all expenditures shall be made in
accordance with the budget.
a) The Executive Director of the Northwest
Central Dispatch System is hereby granted
authority to administer the 9 -1 -1 budget on
behalf of the System Board.
b) Said Director shall have the authority to
transfer contingency funds within the total
budget amount in order to meet unanticipated
needs of the System or to meet changed
situations.
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C) Such action of the NWCDS Executive Director
shall be reported to the System Board as a
supplement to the Director's monthly report.
C. Purchases /Contract Letting
Purchases and /or letting contracts shall be in
accordance with applicable law and procedural
guidelines established by Resolution of the System
Board.
D. The System Board may enter into a contractual agreement
with the Northwest Central Dispatch System for the on-
going operations of the 9 -1 -1 Emergency Telephone
System and make appropriate arrangements for the
reimbursement of allowable costs incurred by NWCDS on
behalf of the 9 -1 -1 System.
ARTICLE VI
AUDIT
A. Within six months after the end of each fiscal year the
System Board shall cause an annual audit of the
financial affairs of the Northwest Central 9 -1 -1
System, to be prepared by a Certified Public Accountant
in accordance with generally accepted auditing
principles.
B. An original copy of the annual audit report shall be
delivered to the Director of Finance of each member
municipality, and filed with other public officers in
accord with applicable laws.
ARTICLE VII
WITHDRAWAL, TERMINATION AND DISSOLUTION
A. At any time after-January 1, 1992, any member
municipality may withdraw from the Northwest Central 9-
1 -1 System subject to the provisions of this Article.
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1. Such withdrawing member shall give written notice
of withdrawal in the form of a certified copy of
an Ordinance passed by its corporate authorities,
which must be delivered to the Chairman of the
Board.
2. Withdrawal must be in compliance with all
applicable rules or requirements of the Illinois
Commerce Commission.
3. A withdrawing member must make appropriate notice
to the media and to all mutual aid responders of
the change in call handling arrangements.
4. Refusal or declination of any member municipality
to be bound by any obligation of the Northwest
Central 9 -1 -1 System or its Board of Directors
shall also constitute notice of withdrawal.
5. The withdrawing member shall forfeit any and all
interest, right and title to Northwest Central 9-
1-1 System property and assets of any type
whatsoever.
6. The withdrawing member shall be liable for all
costs incurred by Northwest Central 9 -1 -1 System
as a result of the member's separation and
withdrawal. This may include, but is not
necessarily limited to, legal fees, court costs
and interest on late payment of obligations.
B. Upon any such notice of withdrawal:
1. Withdrawal shall not take effect for a period of
one (1) year from the date of written
notification.
2. After notice of withdrawal and after the effective
date of withdrawal, the withdrawing member shall
continue to be responsible for:
a) One hundred (100 %) percent of its pro rata
share of any unpaid obligations to the
effective date of withdrawal;
b) One hundred (100 %) percent of its pro rata
share of any contractual or lease obligations
of the Northwest Central 9 -1 -1 System which
were incurred during the period the
municipality was a member or which were
assumed during its membership;
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C) For any contractual obligations it has
separately entered into with or on behalf of
the Northwest Central 9 -1 -1 System.
C. Upon the unanimous action of all members of the
Agreement, and in compliance with any applicable
Illinois Commerce Commission requirements, the Venture
Agreement and the Northwest Central 9 -1 -1 System shall
be terminated and dissolved.
1. Upon such termination and dissolution, (and after
payment of all debts) all individual files and
documentation shall be distributed to the
appropriate municipality without charge or offset.
2. The remaining assets or liabilities of the
Northwest Central 9 -1 -1 System shall be
distributed among the municipalities which had
participated in the System within the one (1) year
prior to such mandatory dissolution, in proportion
to the mean average of municipalities' regular and
special assessment payments for the preceding
three (3) fiscal years, (or fraction thereof if
any particular member shall not have belonged for
a full three years), bears to the total of such
payments for the preceding three (3) fiscal years,
or fraction thereof as provided above.
ARTICLE VIII
INDEMNIFICATION
Each member which is subject to a claim, of any nature,
which arises as a consequence of the acts or omissions of
such member's personnel in responding to, or providing
emergency services pursuant to a dispatch via the System
(hereinafter "Claim ") shall, at such member's sole expense,
indemnify and save free and harmless any other member, and
its officers, employees and agents from any cost, expense
attorney fees, judgment or liability of any nature when any
other member is /are subject to the same Claim solely as a
consequence of such other member being a member of this
9 -1 -1 System.
Additionally, in the event the 9 -1 -1 System and /or its
Directors, officers, employees and agents are subject to a
Claim of any nature which arises as a consequence of the
acts or omissions of member's personnel in responding to or
providing emergency services pursuant to a dispatch by the
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9 -1 -1 System such member shall at its sole expense,
indemnify and save free and harmless from any cost, expense,
attorney fees, judgments or liability of any nature the
System and /or its offices, Directors, employees and agents
unless it is determined that the officers, Directors,
employees and /or agents of the 9 -1 -1 System acted in a
willful and wanton manner in connection with dispatching the
personnel of the member.
ARTICLE IX
PROPERTY
All property acquired by the 9 -1 -1 System shall be owned by
it for and on behalf of its members whose interest therein
shall be in shares proportionate to its surcharge
contributions, unless provided otherwise by written
agreement of the members.
ARTICLE X
AMENDMENT TO THE BY -LAWS
A. Amendment to these By -Laws may be proposed by any
member of the System Board.
B. The proposed amendment shall be submitted to the System
Board at least thirty (30) days prior to the meeting of
the Board at which such amendment is to be considered.
C. A three /fourths (3/4) vote of the Board shall be
required to adopt any amendment to the By -Laws.
D. No amendment shall be in conflict with the Agreement,
or applicable laws, including the Rules of the Illinois
Commerce Commission.
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ARTICLE XI
EFFECTIVE DATE
These By -Laws shall go into effect immediately upon approval
by the System Board.
� s
02/03/97
EXHIBIT A
NORTHWEST CENTRAL 9 -1 -1 SYSTEM
MEMORANDUM OF UNDERSTANDING
1. Upon the date when all participants have formally
approved the membership of Hoffman Estates in the
Northwest Central 9 -1 -1 System, Hoffman Estates will be
considered to be a non - voting member of the system, and
will be permitted to participate in all activities and
deliberations of the system.
Hoffman Estates will be granted voting rights when
9 -1 -1 operations for Hoffman Estates are officially
transferred to the Northwest Central System and monthly
surcharge collections are remitted directly to
Northwest Central.
Simultaneously, when voting rights are granted,
Hoffman Estates will eliminate its own independent
Emergency Telephone System Board.
The Northwest Central 9 -1 -1 System will perform all
necessary work associated with the preparation and
filing of an amended 9 -1 -1 system plan with the
Illinois Commerce Commission.
2. Hoffman Estates will have one seat on the Northwest
Central 9 -1 -1 System Board of Directors (the ETSB).
3. All 9 -1 -1 surcharge remittances will be made payable to
the Northwest Central 9 -1 -1 System and be sent by the
affected local exchange carriers to the Northwest
Central office.
4. Northwest Central will deposit the net amount remitted
by the local exchange carriers on the basis of the
current systemwide surcharge of $.30 per line per
month. This amount will be allocated to the common 9-
1-1 system funding pool and will be used for 9 -1 -1
system budgetary purposes.
If Hoffman Estates retains its surcharge at a rate
higher than $.30 per month, the surplus may be applied
to any lawful 9 -1 -1 related expense as Hoffman Estates
directs. Northwest Central will administer those funds
as directed by Hoffman Estates.
If at a later date the members of the system determine
that there is a need to increase the monthly surcharge
for general system operating expenses or capital
improvements (excluding a trunked radio system) Hoffman
1
02/03/97
Estates will maintain parity in the portion of its
surcharge which is allocated to 9 -1 -1 system operations
and /or capital reserve budgets.
5. The Northwest Central 9 -1 -1 System will pay all
expenses related to the provisioning of Enhanced 9 -1 -1
service for Hoffman Estates effective with the transfer
of 9 -1 -1 functions to Northwest Central. This includes
Ameritech (and other local exchange carriers) service
fees, database preparation and maintenance, 9 -1 -1
premise equipment hardware and software, and adequate
backup capability.
6. Hoffman Estates will pay certain one -time fixed costs
for new equipment and /or software or for the
modification of certain system components necessary for
the integration of Hoffman Estates into the Northwest
Central 9 -1 -1 System.
Hoffman Estates agrees to pay such expenses to the
Northwest Central 9 -1 -1 System on an installment basis,
with each installment being paid within 30 days after
receipt of an invoice from Northwest Central 9 -1 -1
System.
The total combined one -time transitional expense for
both Hoffman Estates and Streamwood for system
modifications is expected not to exceed $163,935,
although if those actual expenses are higher, Hoffman
Estates and Streamwood agree to pay the higher amounts.
NWCDS will keep Hoffman Estates and Streamwood fully
appraised of the costs involved as those figures are
developed with the various contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower that the estimated costs
cited above, the invoices will reflect the actual
costs.
7. Hoffman Estates agrees to be obligated for its
proportionate share of the debts and liabilities
outside of normal operating expenses which may be
incurred after the effective date of transfer of 9 -1 -1
operations to Northwest Central. The proportionate
share will be based on Hoffman Estates' share of the
total number of access lines in the 9 -1 -1 system.
The Hoffman Estates ETSB may use 9 -1 -1 surcharge
revenue which it has received prior to the transfer of
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02/03/97
operations to Northwest Central to pay any existing
debts and liabilities of its 9 -1 -1 system.
Any balance remaining in its 9 -1 -1 system account on
the date of transfer of operations must be transferred
tot he joint Northwest Central 9 -1 -1 System where such
funds will be separately identified and administered by
the Northwest Central 9 -1 -1 System. Those funds may be
expended for any lawful 9 -1 -1 related expense as
Hoffman Estates directs.
8. Consideration will be gi
Hoffman Estates communic
PSAP for three or four N
implementing back -up PSA
the 9 -1 -1 System unless
directly benefit Hoffman
operations in which case
sharing arrangements wil
ven to using the existing
ation center as a back -up 9 -1 -1
WCDS communities. Costs for
P capability will be born by
such improvements would also
Estates public safety
mutually agreeable cost
1 be worked out.
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02/03/97
EXHIBIT B
NORTHWEST CENTRAL 9 -1 -1 SYSTEM
MEMORANDUM OF UNDERSTANDING
1. Upon the date that all participants have formally
approved the membership of Streamwood in the Northwest
Central 9 -1 -1 System, Streamwood will be considered to
be a non - voting member of the system, and will be
permitted to participate in all activities and
deliberations of the system.
Streamwood will be granted voting rights when 9 -1 -1
operations for Streamwood are officially transferred to
the Northwest Central System and monthly surcharge
collections are remitted directly to Northwest Central.
Simultaneously, when voting rights are granted,
Streamwood will eliminate its own independent Emergency
Telephone System Board.
The Northwest Central 9 -1 -1 System will perform all
necessary work associated with the preparation and
filing of an amended 9 -1 -1 system plan with the
Illinois Commerce Commission.
2. Streamwood will have one seat on the Northwest Central
9 -1 -1 System Board of Directors (the ETSB).
3. All 9 -1 -1 surcharge remittances will be made payable to
the Northwest Central 9 -1 -1 System and be sent by the
affected local exchange carriers to the Northwest
Central office.
4. Northwest Central will deposit the net amount remitted
by Ameritech and other local exchange carriers on the
basis of the current systemwide surcharge of $.30 per
line per month. This amount will be allocated to the
common 9 -1 -1 system funding pool and will be used for
9 -1 -1 system budgetary purposes.
If Streamwood retains its surcharge at a rate higher
than $.30 per month, the surplus may be applied to any
lawful 9 -1 -1 related expense as Streamwood directs.
Northwest Central will administer those funds as
directed by Streamwood.
If at a later date the members of the system determine
that there is a need to increase the monthly surcharge
for general system operating expenses or capital
improvements (excluding a trunked radio system)
Streamwood will maintain parity in the portion of its
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02/03/97
surcharge which is allocated to 9 -1 -1 system operations
and /or capital reserve budgets.
5. The Northwest Central 9 -1 -1 System will pay all
expenses related to the provisioning of Enhanced 9 -1 -1
service for Streamwood effective with the transfer of
9 -1 -1 functions to Northwest Central. This includes
Ameritech and other local exchange carrier service
fees, database preparation and maintenance, 9 -1 -1
premise equipment hardware and software, and adequate
backup capability.
6. Streamwood will pay certain one -time fixed costs for
new equipment and /or software or for the modification
of certain system components necessary for the
integration of Streamwood into the Northwest Central 9-
1-1 System.
Streamwood agrees to pay such expenses to the Northwest
Central 9 -1 -1 System on an installment basis, with
each installment being paid within 30 days after
receipt of an invoice from the Northwest Central 9 -1 -1
System.
The total combined one -time transitional expense for
both Hoffman Estates and Streamwood for system
modifications is expected not to exceed $163,935,
although if those actual expenses are higher, Hoffman
Estates and Streamwood agree to pay the higher amounts.
NWCDS will keep Hoffman Estates and Streamwood fully
appraised of the costs involved as those figures are
developed with the various contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower that the estimated costs
cited above, the invoices will reflect the actual
costs.
7. Streamwood agrees to be obligated for its proportionate
share of the debts and liabilities outside of normal
operating expenses which may be incurred after the
effective date of transfer of 9 -1 -1 operations to
Northwest Central. The proportionate share will be
based on Streamwood's share of the total number of
access lines in the 9 -1 -1 system.
The Streamwood ETSB may use 9 -1 -1 surcharge revenue
which it has received prior to the transfer of
operations to Northwest Central to pay any existing
debts and liabilities of its 9 -1 -1 system.
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02/03/97
Any balance remaining in its 9 -1 -1 system account on
the date of transfer of operations must be transferred
to the joint Northwest Central 9 -1 -1 System where such
funds will be separately identified and administered by
the Northwest Central 9 -1 -1 System. Those funds may be
expended for any lawful 9 -1 -1 related expense as
Streamwood directs.
3