1997-24J
RESOLUTION NO. 97 -24
A RESOLUTION AUTHORIZING ENTRY
INTO AN AMENDED AGREEMENT
FOR NORTHWEST CENTRAL DISPATCH SYSTEM
WHEREAS, the President and Board of Trustees of the Village
of Buffalo Grove previously authorized entry by
said Village into an Agreement to provide for and maintain
a Central Emergency Dispatch operation known as Northwest
Central Dispatch System, hereinafter referred to as
"NWCDS "; and
WHEREAS, NWCDS has proven successful in providing emergency
communications services to the Village of Buffalo Grove
police and fire departments; and
WHEREAS, the Villages of Hoffman Estates and Streamwood
have made application for membership in NWCDS; and
WHEREAS, the NWCDS Board of Directors has unanimously
recommended approval of the membership requests of Hoffman
Estates and Streamwood; and
WHEREAS, it is believe that the inclusion of the two
additional communities in the system will prove beneficial
to both the System and the Villages; and
WHEREAS, the addition of new members to NWCDS requires
approval of an amended Venture Agreement,
NOW THEREFORE, BE IT RESOLVED by the President and Board of
Trustees of the Village of Buffalo Grove ,
pursuant to Article VII, Section 10 of the 1970
Constitution of the State of Illinois and the
Intergovernmental Cooperation Act, 5 ILCS 220/1 through 5
ILCS 220/9, that the President of the Village of
Buffalo Grove is authorized to enter into an
amended Agreement for Northwest Central Dispatch System
which provides for the addition of the Villages of Hoffman
Estates and Streamwood to NWCDS.
Dated: This 2nd
Ayes: 5 Nays:
Approved: This
Attest:
21-YI.
Vil age Clerk
day of June , 1997.
0 Absent: 1 Abstain: 0
2nd di
PACKAGE 1
MEMBERSHIP DOCUMENTS FOR
NORTHWEST CENTRAL DISPATCH
THIS AGREEMENT, entered into on the effective date
hereinafter set forth, by and between the local governments
signatory hereto (and also those which may hereafter become
signatory hereto):
W I T N E S S E T H:
WHEREAS, a Central Dispatching System has existed in
Northwestern Cook County and in parts of Lake and DuPage
Counties since 1972; and
WHEREAS, such System has been demonstrated to be of great
value to its constituent municipalities, the signatories
hereto; and
WHEREAS, the addition of another municipality to the System
will provide for more efficient and economical dispatching
of life and property saving services; and
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WHEREAS, the cost of providing and maintaining a central
dispatching system is probably excessive for any one of such
signatories; and
WHEREAS, a centralized police, fire and other emergency
dispatching system can adequately serve the needs of all of
such signatories; and
WHEREAS, Article VII, Section 10 of the 1970 Constitution of
the State of Illinois and the Intergovernmental Cooperation
Act, 5 ILCS 220/1 through 220/9, authorize joint exercise by
two or more local governments of any power common to them;
and
WHEREAS, it is the desire of the signatories hereto to
jointly provide for and maintain a central dispatching
system for their mutual advantage and concern.
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NOW, THEREFORE, for and in consideration of the premises,
the mutual advantages to be derived therefrom and in
consideration of the mutual covenants herein contained, it
is agreed by and between the parties hereto as follows:
1.
Venture EstahTished. Pursuant to the joint powers
authorization of the Illinois Constitution and the
Intergovernmental Cooperation Act, 5 ILLS 220/1 through 5
ILLS 220/9, the undersigned do hereby federate together in a
cooperative venture for the joint and mutual operation of a
centralized communications system, to be known as "Northwest
Central Dispatch System" (hereinafter designated as NWCDS)
which shall consist of all of the local governments which
may hereafter become signatory hereto.
2. By -Laws. NWCDS shall be subject to and shall be
governed by certain By -Laws, a copy of which is attached
hereto as Exhibit "A" and by this reference made a part of
this Agreement, together with any amendments which may be
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made to said By -Laws in the manner and means therein set
forth.
3. NWCDS Partici]2ation. Each participating local
government of the Central Dispatching System (and each local
government which may hereafter sign after approval as
required by the By -Laws, provided such local governments are
eligible to participate pursuant to said By -Laws) is a
member of NWCDS and is entitled to the rights and privileges
and subject to the obligations of membership, all as
provided in said By -Laws.
4. Termination. Any party to this agreement may cease to
be a party hereto and may withdraw from participation in
NWCDS in the manner and means set forth in said By -Laws.
5. Powers of the System. NWCDS shall have the power in
its own name to make and enter into contracts, to employ
agents and employees, to acquire, hold and dispose of
property, real and personal, and to incur debts, liabilities
or obligations necessary for the accomplishment of its
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purposes, but no such contract, employment, purchase, debt,
liability or obligation shall be binding upon or obligate
any member except as authorized by the attached By -Laws.
NWCDS shall not have the power of eminent domain or the
power to levy taxes.
6. Amendments. This Agreement may not be amended, except
by written agreement and resolution of all the then parties
to it. However, the By -Laws attached hereto as Exhibit "A"
may be amended from time to time by the method and means
provided herein, provided such amendments do not conflict
with the terms set forth in this Agreement exclusive of said
Exhibit "A ".
7. Duration. This Agreement and NWCDS shall continue in
effect until rescinded by unanimous consent of the then
parties or until terminated in the manner provided in said
By -Laws. Upon such termination, the assets remaining shall
be disposed of in the manner set forth in said By -Laws.
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8. Enforcement.
Each member
shall have the right
to
enforce
this Agreement against
any other member. If
suit is
necessary therefor, a defaulting member shall pay reasonable
attorney's fees to NWCDS as adjudicated by the Court.
9. Authorization. Prior to execution of this Agreement,
each member shall deliver to the other a certified copy of a
suitable ordinance or resolution authorizing and directing
the execution of this Agreement.
10. Effective Date. This Agreement shall become effective
when signed by all of the respective representatives of the
Village of Arlington Heights, Village of Buffalo Grove,
Village of Elk Grove Village, Village of Hoffman Estates,
Village of Mount Prospect, Village of Palatine, City of
Prospect Heights and Village of Streamwood.
IN WITNESS WHEREOF, the undersigned local governments have
set their signatures on the respective dates set forth
below. This document may be signed in duplicate originals.
VILLAGE OF ARLINGTON HEIGHTS
By:
ATTEST:
Date:
VILLAGE OF BUFFALO GROVE
By:
ATTEST:
Date:
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VILLAGE OF ELK GROVE VILLAGE
By:
ATTEST:
Date:
VILLAGE OF HOFFMAN ESTATES
By:
ATTEST:
Date:
mm
VILLAGE OF MOUNT PROSPECT
By:
ATTEST:
Date:
VILLAGE OF PALATINE
By:
ATTEST:
Date:
=110
CITY OF PROSPECT HEIGHTS
By:
ATTEST:
Date:
VILLAGE OF STREAMWOOD
By:
ATTEST:
Date:
PACKAGE 1
MEMBERSHIP DOCUMENTS FOR
NORTHWEST CENTRAL DISPATCH
-� NWCDS
Northwest central Dispatch System
1975 EAST DAVIS STREET/ ARLINGTON HEIGHTS, ILLINOIS 60005 / (708) 398 -1130 FAX(708)398-2498
EMERGENCY POLICE & FIRE DISPATCH SERVING - ARLINGTON HEIGHTS - BUFFALO GROVE -ELK GROVE VILLAGE -MOUNT PROSPECT - PALATINE - PROSPECT HEIGHTS
EXHIBIT A
BY -LAWS
FOR
NORTHWEST CENTRAL DISPATCH SYSTEM
AMENDED AND APPROVED BY
THE BOARD OF DIRECTORS
OCTOBER 19, 1989
JANUARY 16, 1992
1
BY -LAWS
NORTHWEST CENTRAL DISPATCH SYSTEM
ARTICLE I
PURPOSE
The NORTHWEST CENTRAL DISPATCH SYSTEM, hereinafter referred
to as NWCDS, is a co- operative venture voluntarily
established by its members pursuant to Article VII, Section
10 of the 1970 Constitution of the State of Illinois and
pursuant to the Intergovernmental Cooperation Act, Chapter
127 of the Illinois Revised Statutes for the purpose of
providing the hardware, software, services and 'other items
necessary and appropriate for the establishment, operation
and maintenance of a joint police, fire and other emergency
communications system for the mutual benefit of the members
of the venture; to provide such on a contract basis to other
governmental units; and to provide a forum for discussion,
study, development and implementation of recommendations of
mutual interest regarding communications, information
systems, and statistical matters within portions of Cook,
DuPage and Lake Counties, Illinois.
ARTICLE II
POWERS
NWCDS shall have the following powers in its own name:
A. To enter into contracts in its own name, including
contracts for the performance of services to other
governmental units;
B. To employ agents and employees;
C. To acquire, lease, hold and dispose of property, both
real and personal;
D. To incur debts, liabilities or obligations necessary
for the accomplishment of its purpose;
F. To purchase or lease necessary equipment and machinery;
r
2
G. To employ necessary personnel for the operation and
maintenance of a system adequately designed to handle
citizens' calls for police, fire and emergency medical
services as well as the dispatch of members' field
units, and;
H. To exercise all powers necessary and incidental to
carrying out the purposes set forth in Article I of
these By -Laws.
ARTICLE III
MEMBERSHIP
A. Any municipality within the practical operating sphere
of the NWCDS headquarters is eligible for membership in
NWCDS, provided the parties to the existing venture
agree and all parties sign an amended NWCDS venture
agreement.
B. Continued membership in NWCDS shall be contingent upon
the payment by each member municipality of an annual
assessment and any additional fees that may be
determined by the Board of Directors consistent with
the financing procedures set forth in Article VIII
hereunder.
C. Upon becoming a member, any new member municipality
shall become subject to all existing debts and
liabilities of NWCDS on a proportionate basis to the
same extent as all other members., .
In addition, any new member shall be liable for all
costs of adding or modifying hardware and /or software
necessary to effectively accommodate the operational
needs of the new member, and of insuring that there is
no degradation of existing capability due to the new
member's needs. Each new member shall be expected to
pay a proportionate share of the normal, continuing
operating expenses of the System as well as its
proportionate share of any special assessment which may
be approved by the members. The new member shall also
be subject to a one -time initiation fee to be
determined by the Board of Directors.
W
N
ARTICLE IV
BOARD OF DIRECTORS
Purpose
There is hereby established a Board of Directors which
shall consist of the Mayor or President of each member
municipality, or its Manager, if designated by.the
Mayor or President, and one Alternate Director also
designated by the Mayor or President, each whom shall
serve without salary, but that each may be reimbursed
for necessary expenses incurred in connection with
NWCDS business.
1. The Board of Directors shall determine general
policy of NWCDS, and shall have the responsibility
for the hiring of an Executive Director and
auditors; approval of amendments of the By -Laws;
approval of the acceptance of new members;
approval of contracting and purchasing procedures;
and approval of the annual budget of NWCDS.
2. The Executive Director may be removed by the Board
of Directors whenever in its judgment the best
interests of the NWCDS would be served thereby.
Organization
1. Each municipality that is a member of NWCDS shall
be entitled to one seat on the Board of Directors
and hence shall be entitled to one vote thereon.
a. Such vote may be cast only by the Mayor,
President, Manager or Alternate in physical
attendance;
b. In case of a tie vote the Chairman of the
Board of Directors shall cast a second and
deciding vote;
C. If any such Mayor or President or Manager or-
Alternate, as the case may be; ceases to be
an official of the member municipality
appointing him, such seat of the Board of
Directors shall be vacant until a successor
is appointed by such member municipality.
C.
Meetings
1. Regular meetings of the Board of Directors shall
be held in the NWCDS offices twice a year at 8:30
A.M. on the second Thursday in December and the
second Thursday in May.
a. At least five (5) days prior to
meeting, the Chairman of the Bo;
Directors or his designee shall
agenda for such meeting to each
Directors and to each member of
Committee.
each such
Ord of
forward an
of the other
the Executive
4
2. A special meeting of the Board of Directors may be
called by its Chairman, or by any two members of
the Board of Directors as follows:
a. Two days written notice of special meetings
shall be given to each member of the Board of
Directors in a form which shall include an
agenda specifying the subjects of such
special meeting;
b. Business conducted at said special meeting
shall be limited to those items specified in
the agenda.
3. Unless otherwise specified in these By -Laws, a
quorum for the transaction of all business by such
Board of Directors shall consist of a majority of
the Directors or Alternates then holding office.
4. To the extent not contrary to these By -Laws,
Robert's Rules of Order shall govern all meetings
of the Board of Directors.
D. Officers of the Board of Directors
Officers of the Board of Directors shall consist of a
Chairman, a Secretary and a Treasurer. The Chairman
shall be elected from among the membership of the
Board. The Treasurer, who shall be the Finance
Director of one of the member municipalities, shall be
appointed by the Board of Directors. The NWCDS
Executive Director may serve as Secretary if another
person is not so appointed by the Board of Directors.
The Chairman shall hold office for a period of one year
and the Treasurer shall hold office for a term of four
years. The Chairmanship shall be rotated among the
member communities on an alphabetical community name
basis. (Amended 01/16/92).
5
1. Chairman
The Chairman shall:
a. Conduct meetings of the Board of Directors;
b. Sign, with the Executive Director and /or
Treasurer any instrument which the Board of
Directors has authorized to be executed, or
otherwise authorized by previously approved
NWCDS procedural rules of operation;
C. Perform all duties incident to the office of
Chairman and such other duties as may be
prescribed by the Board of Directors from
time to time provided that such actions are
consistent with these By -Laws.
2. Chairman Pro -Tem:
a. In the event of the absence of the Chairman,
or in the event of his inability or refusal
to act, the remaining members of the Board of
Directors shall elect from among themselves a
Chairman Pro -Tem who shall perform the duties
of Chairman.
3. The Secretary shall:
a. Keep the minutes of the Board of Directors
and of the Executive Committee;
b. See that all notices are duly made, given
and /or published in accordance with the
provisions of these By -Laws or as required by
law;
C. Act as custodian of the records of NWCDS;
d. Perform all duties incident to the office of
Secretary and such other duties as from time
to time may be assigned to him by the
Executive Committee or by the Board of
Directors.
4. Treasurer
The Treasurer shall:
a. Provide on -going counseling to the Executive
Director, Executive Committee and Board of
Directors in matters of fiscal policy and
fiscal administration of NWCDS;
NV
B.
b.
Make recommendations on investment practices
to the Executive Director;
Act as an alternate signator on all of the
NWCDS bank accounts and investment
instruments;
d. Give bond in the amount of $250,000 for
the faithful discharge of his duties, with
such surety or sureties as the Board of
Directors shall determine. NWCDS shall pay
the bond premium.
e. The Treasurer shall have no vote and receive
no compensation for his services.
ARTICLE V
EXECUTIVE COMMITTEE
Organization
There shall be and there is hereby established an
Executive Committee of NWCDS, the members of which
shall serve without salary and shall take
responsibility for the day -to -day operations and
functions of NWCDS hereinafter set forth.
Purpose
The daily operations of NWCDS shall be conducted under
the direction and supervision of the Executive
Committee, subject to the policy limitations
established by the Board of Directors from time to
time.
1. The Executive Committee shall be responsible for
carrying out the policy decisions made by the
Board of Directors.
2. Subject to the policies established by the Board
of Directors and within the limits fixed by the
budget approved by the Board of Directors, the
Executive.Committee shall oversee the conduct of
the daily operating affairs of NWCDS; provided
that no obligation exceeding the amount of the
approved budget shall be incurred by such
Executive Committee, without the prior consent of
the Board of Directors.
0
3. The Executive Committee shall have the right tc
review all day -to -day administrative decisions
concerning personnel, development efforts,
operations, cost - sharing, expenditure approval,
utilization of personnel and equipment, and
decisions made by the Executive Director.
C. Procedure
Each municipality that is a member of NWCDS shall have
two seats on the Executive Committee. One seat shall
be occupied by the Chief of Police of the member
municipality, or his designee. The other seat shall be
occupied by the Chief of the Fire Department of the
member municipality, or his designee. A designee may -
not occupy more than one seat. Each seat is entitled
to one vote. Each member shall serve without salary,
but each may be reimbursed for necessary expenses
incurred in connection with NWCDS business.
1. Only the Chief of Police and Chief of the Fire
Department of each member municipality (or their
appointed designee) shall vote as the official
representative of the member municipality to the
Committee.
2. No proxy votes or absentee voting shall be
permitted, except as provided in these By -Laws.
3. In the case of a tie, the Chairman of the
Executive Committee shall cast a second and
deciding vote.
4. A quorum for the transaction of all business by
the Executive Committee shall consist of a
majority of the official representatives of the
member municipalities.
D. Rules
The Committee may establish rules for its own
procedures and shall have such express or implied
authority as is not inconsistent with or contrary to
the Statutes of the State of Illinois, these By -Laws,
or the Northwest Central Dispatch System Venture
Agreement.
E. Meetings
1. Meetings of the Executive Committee shall be held
as needed.
F.
8
2. The Chairman shall cause to be forwarded to each
Committee Member a meeting notice and agenda at
least five (5) days in advance of the meeting.
3. Special meetings of the Executive Committee may be
called by its Chairman, or any four official
representatives to the Executive Committee acting
in concert -- provided that notice of such special
meeting shall be in writing and signed by such
four official representatives; shall contain the
time, date, and location of such special meeting;
and shall be forwarded along with an agenda to
each official representative to the Executive
Committee. Said notice must be circulated at
least two (2) days in advance of the meeting.
4. Business conducted at special meetings shall be
limited to items specified on the agenda.
Chairman of The Executive Committee
The Chairman shall be appointed by the Board of
Directors at its May meeting and the Chairman shall be
from the same municipality as the Chairman of the Board
of Directors. A regular rotation among the Police
Chief and the Fire Chief of each-municipality shall be
observed in the appointment of the Executive Committee
Chairman. The Chairman shall serve a term of one year.
(Amended 01/16/92).
1. Chairman
The Chairman shall conduct meetings of the
Executive Committee and shall serve as the liaison
between the Board of Directors and the Executive
Committee.
a. The Chairman may sign, with the Executive
Director and /or Treasurer any instruments
which the Executive Committee, acting as a
Committee, has authorized to be executed or
otherwise authorized by previously approved
NWCDS procedural rules of operation;
b. The Chairman shall also perform all duties
incident to the office of Chairman and such
other duties as may be prescribed by the
Executive Committee from time to time
provided that such actions are consistent
with these By -Laws.
P]
2. Chairman Pro -Tem
In the absence of the Chairman or in the event of
the Chairman's inability or refusal to act, the
remaining members of the Executive Committee shall
elect from among themselves a Chairman Pro -tem who
shall perform the duties of Chairman.
ARTICLE VI
THE EXECUTIVE DIRECTOR
A. The Executive Director
1. The Executive Director shall be the administrative
head of NWCDS and shall be directly responsible to
the Executive Committee for the administration of
NWCDS.
a. The Executive Director shall be appointed by
and shall serve at the pleasure of the Board
of Directors;
b. The Executive Director shall be chosen on the
basis of administrative and executive
qualifications with special reference to
actual experience in or knowledge of accepted
practice with respect to the duties of the
office hereinafter set forth.
2. No person shall be appointed Executive Director
while that person is employed by or serves as an
official of a member municipality.
3. Any vacancy in the office of Executive Director
shall be filled as soon as possible after the
effective date of such vacancy, and, in the case
of absence or disability of the Executive
Director, the Board of Directors may designate any
other qualified employee of NWCDS or any other
qualified employee of any member municipality to
perform the duties of Executive Director during
such absence or disability.
4. The Executive Director may be removed by the Board
of Directors by a majority vote of the entire
Board.
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5. The powers and duties of the Executive
Director shall be:
a. To attend all meetings of the Executive
Committee and the Board of Directors, unless
excused therefrom:
(1) The Executive Director shall have the
right to take part in the discussion of
all matters coming before the Executive
Committee and the Board of Directors,
but shall have no vote thereon;
(2) The Executive Director shall be entitled
to and be given notice of all meetings,
regular and special, of the Executive
Committee and the Board of Directors.
b. To appoint, evaluate, promote, demote or
remove employees of NWCDS pursuant to the
approved NWCDS budget and in accord with the
policies and procedures of the agency;
C. To recommend to the Executive Committee for
adoption of such measures as may be deemed
necessary or expedient for the efficient
operation of NWCDS;
d. To enforce, to administer, and to make
operative the policies of NWCDS as
established by the Board of Directors and
Executive Committee;
e. To prepare a monthly report of NWCDS
activities and to submit it to the Board of
Directors and the Executive Committee;
f. To prepare a proposed annual budget as well
as a report of estimated revenues in order to
determine the estimated funds necessary to
defray the expenses of NWCDS for the fiscal
year -- and to present same to the Executive
Committee in the manner set forth under
Article VIII herein;
g. To serve as Chairman of the Liaison
Committees and coordinate the activities of
the respective Committees as required;
h. To serve as a member of the Northwest Central
9 -1 -1 System Board of Directors;
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i. To perform such other duties as may be
delegated from time to time by the Board of
Directors or by the Executive Committee.
6. The Executive Director shall give bond in the
amount of $250,000 for the faithful discharge of
his duties, with such surety or sureties as the
Board of Directors shall determine. NWCDS shall
pay the bond premium.
7. The Executive Committee shall conduct an annual
evaluation of the Executive Director's performance
and report its finding to the Board of Directors.
This report shall be presented to the Board on or
before final consideration of the proposed annual
budget.
8. Compensation for the Executive Director shall be
set by the Board of Directors.
ARTICLE VII
LIAISON COMMITTEES
Organization and Purpose
There shall be and there is hereby established separate
police and fire Liaison Committees of NWCDS, the
members of which shall serve without compensation and
without salary and shall be available to the NWCDS
Executive Director and Executive Committee to assist in
the coordination of:
1. Unified radio procedures:
2. NWCDS procedural changes that affect one or more
member agencies;
3. Agencies' records sections;
4. The orderly transmittal of inquiries regarding
the handling of specific matters by NWCDS.
The operation of these Liaison Committees will be
conducted under the direction of the Executive
Committee, subject to the policy limitations
established by the Board of Directors from time to
11
B.
C.
12
time. Except as otherwise stated in the By -Laws, no
action of the Liaison Committees shall be binding
unless approved or ratified by the Executive Committee
in accordance with these By -Laws.
Procedure
1. Each police and fire agency which is a member of
NWCDS along with the Executive Director of NWCDS
acting as Chairman shall have one seat on its
respective Liaison Committee. It is expected
that most decisions will be by consensus but
should voting become necessary, the following
procedure shall apply:
a. one vote only shall be cast by each
representative of each member agency (or by
his designated alternate, if such
representative is absent) as the official
representative to the Liaison Committee.
The Chairman shall not vote except in cases
of tie votes.
b. No proxy votes or absentee voting shall be
permitted except as otherwise provided in
these By -Laws. .
C. A quorum for the transaction of all business
by the Liaison Committee shall consist of a
majority of the official representatives
present at any regular or special meeting.
Meetings
1. Meetings of the Liaison
as deemed necessary and
membership.
Committees shall be held
appropriate by the
D. Duties of the Liaison Committees
The Liaison Committees shall:
1. Be the personal contact at each member's police or
fire department for the NWCDS Executive Director
in matters of daily procedural concern;
2. Provide liaison to the NWCDS Executive Director in
the coordination and preparation of unified
procedures;
3. Be a resource for the Executive Committee in
researching special topics of interest;
13
4. Forward complaints or compliments concerning the
operation of NWCDS to the NWCDS Executive Director
from their respective agencies;
5. Perform any other related duties as required by
the Executive Committee.
ARTICLE VIII
BUDGET
A. The fiscal year of NWCDS shall commence May 1st and end
on April 30th.
B. An annual budget shall be adopted by the Board of
Directors at its regular December meeting each year.
1. The Executive Director of NWCDS shall prepare a
proposed annual budget for the Executive
Committee.
a) Not later than November 20th each year, the
Executive Committee shall review the proposed
annual budget and make such modifications as
it deems proper;
b) Following approval by the Executive
Committee, the proposed budget shall be
submitted to the Board of Directors.
2. Prior to December 1st, copies of the proposed
budget shall be delivered to the Chief
Administrative Officer of .each participating
municipality.
C. Upon approval of the annual budget, the Board of
Directors shall have the authority to fix cost - sharing
charges for all participants in NWCDS of an amount
sufficient to provide the funds required by the current
annual budget.
1. Billing shall commence May 1st of each year. Any
participating member whose charges have not been
paid within forty -five (45) days after billing
shall be assessed interest on the delinquent
payment(s) at a rate not to exceed the maximum
authorized by the Bond Authorization Act, as
- amended, at the time the payment becomes
delinquent. The member shall not be entitled to
14
further voting privileges on the Board of
Directors or the Executive Committee nor shall any
representative hold any office until such time as
all delinquent payments and interest have been
paid.
2. All activities of NWCDS will be cost shared by the
members. Each member's share shall be based on a
weighted percentage formula of the number of
incoming emergency telephone calls received by
NWCDS (75 %) and the number of calls assigned for
police and /or fire and /or EMS service (25 %).
Each member's cost share shall be approved by the
Board of Directors annually. Such cost sharing
determination shall be made not later than
February 1st of each year based upon statistical
information for the preceding calendar year
submitted to the Board of Directors in January.
D. Each member shall take all required actions to
authorize the funds necessary to meet its obligations
under these By -Laws.
E. Purchases and /or letting contracts shall be done in
accordance with procedural guidelines established by
resolution of the Board of Directors.
F. After adoption of the annual budget by the Board of
Directors, the Executive Director and the Executive
Committee shall make all expenditures in accordance
with such budget.
1. The Executive Director of NWCDS shall have the
power to transfer funds within the total budget
amount in order to meet unanticipated needs or to
meet changed situations.
2. Such action of the Executive Director shall be
reported to the Board of Directors and the
Executive Committee in the Director's next monthly
report. The Board of Directors and /or the
Executive Committee may establish procedures and
limitations as may be necessary to preserve the
integrity and purpose of the approved budget.
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ARTICLE IX
AUDIT
A. The Board of Directors shall call for an annual audit
of the financial affairs of NWCDS, to be made by a
Certified Public Accountant at the end of each fiscal
year in accordance with generally accepted auditing
principles.
B. An original copy of the annual audit report shall be
delivered to each member municipality.
ARTICLE X
WITHDRAWAL. TERMINATION AND DISSOLUTION
A. At any time after January 1, 1989, any member
municipality may withdraw from NWCDS subject to the
provisions of this article.
1. Such withdrawing member shall give written notice
of withdrawal in the form of a certified copy of a
resolution passed by its corporate authorities, a
copy of which must be sent to the Executive
Director of NWCDS, as well as the Chairman of the
Executive Committee and Chairman of the Board of
Directors.
2. Prior thirty (30) day notice to any member of its
nonpayment of cost - sharing charges as set forth
herein, and /or the refusal or declination of any
member municipality to be bound by any obligation
of NWCDS, shall also constitute notice of
withdrawal of such municipality, which withdrawal
shall become effective on the 30th day after
mailing of said notice.
3. Withdrawal of a member shall also constitute
withdrawal of its members to the Board of
Directors and to the Executive Committee and to
each of the Liaison Committees.
4. The withdrawing member shall forfeit any and all
interest, right and title to NWCDS property and
assets of any type whatsoever.
16
5. The withdrawing member shall be liable for all
costs incurred by NWCDS as a result of the
member's separation and withdrawal. This may
include, but is not necessarily limited to, legal
fees, court costs and interest on late payment of
obligations.
5. Upon any such notice of withdrawal:
1. Withdrawal shall not take effect for a period of
one (1) year from date of such written
notification;
2. Upon withdrawal, the withdrawing member shall
continue to be responsible for:
a. One hundred (100 %) per cent of its prorata
share of any unpaid obligations to date of
withdrawal;
b. One hundred (100 %) per cent of its prorata
share of any contractual or lease obligations
of NWCDS which were incurred during the
period the municipality was a member or which
were assumed during its membership;
C. For any contractual obligations it has
separately signed with NWCDS.
C. Upon adoption of an Ordinance by a majority of the
participating member municipalities to dissolve, the
NWCDS Venture Agreement and NWCDS shall be terminated
and dissolved in accord with the provisions hereof.
1. Upon such termination and dissolution, (and after
payment of all debts) all individual files and
documentation shall be distributed to the member
community which has jurisdiction of the subject
matter of the file or documentation without charge
or offset.
2. The fixed assets of NWCDS shall be sold by sealed
bid after prior thirty (30) day public notice.
The proceeds from the sale of the fixed assets and
all cash, less the payment of any and all
liabilities, shall be divided among the members in
proportion to their average respective regular and
special assessment payments for the preceding
three (3) fiscal years. If liabilities exceed all
assets, the difference shall be made up by
contributions by all members on a proportionate
basis according to the then prevailing annual
budget assessment formula.
17
ARTICLE XI
INDEMNIFICATION
A. Each member which is subject to a claim, of any nature,
which arises as a consequence of the acts or omissions
of such member's personnel in responding to, or
providing emergency services pursuant to a dispatch via
the System (hereinafter "Claim ") shall, at such
member's sole expense, indemnify and save free and
harmless any other member, and its officers, employees
and agents from any cost, expense, attorney fees,
judgment or liability of any nature when any other
member is /are subject to the same claim solely as a
consequence of such other member being a member of this
NWCDS.
Additionally, in the event NWCDS and /or its Directors,
officers, employees and agents are subject to a Claim
of any nature which arises as a consequence of the acts
or omissions of member's personnel in responding to or
providing emergency services pursuant to a dispatch by
NWCDS, such member shall at its sole expense, indemnify
and save free and harmless from any cost, expense,
attorney fees, judgments or liability of any nature the
System and /or its officers, Directors, employees and
agents unless it is determined that the officers,
Directors, employees and /or agents of the NWCDS acted
in a willful and wanton manner in connection with
dispatching the personnel of the member.
B. In the event that any member municipality should file
suit or an action against NWCDS, all representatives of
that member shall be prohibited from attending any
meetings or discussions or having access to the results
of such meetings related to the defense of the suit or
action. The member's representatives shall have no
direct access to any written communication concerning
the matter except by legal process; and no
representative of the member shall be allowed to vote
on any issue related to the suit or action.
18
ARTICLE XII
AMENDMENT TO BY -LAWS
A. Amendment to these By -Laws may be proposed by any
member of the Board of Directors or by any member of
the Executive Committee. No amendment, however, shall
be in conflict with nor change in any way the Northwest
Central Dispatch System Venture Agreement.
1. The amendment shall be submitted to the Board of
.Directors at least thirty (30) days prior to the
meeting of the Board of Directors at which such
amendment is to be considered.
2. The proposed amendment and the reason therefor
shall be considered by the Board of Directors,
along with the recommendations of the Executive
Committee and any officer of NWCDS.
B. A three - fourths (3/4) vote of the Board of Directors
shall be required to adopt any amendment to these By-
Laws. The Chairman shall not have the authority to
cast more than one (1) vote on a motion to amend these
By -Laws.
ARTICLE XIII
EFFECTIVE DATE
These By -Laws shall go into effect immediately upon adoption
by the Board of Directors.
02/03/97
EXHIBIT B
NORTHWEST CENTRAL DISPATCH SYSTEM
MEMORANDUM OF UNDERSTANDING
1. Upon the date when all participants have approved and
signed the revised Northwest Central Dispatch System
Venture Agreement, Hoffman Estates will be considered
to be a non - voting member of the system, and will be
permitted to participate in all activities and
deliberations of the system.
Hoffman Estates will be granted voting rights when
dispatch operations are officially transferred to the
NWCDS System and monthly assessments begin.
At that time, Hoffman Estates will have
one vote on the NWCDS Board of Director
composed of the Village Managers of the
municipalities).
Hoffman Estates will also have one seat
each for its police department and fire
the NWCDS Executive Committee.
one seat and
s (which is
member
and one vote
department on
2. Dispatch services will be transferred to NWCDS on or
about January 1, 1998. The implementation date is
contingent on the installation of radio equipment,
telephone equipment, other electronic equipment and the
software needed to handle the dispatch operations for
the police and fire departments.
Implementation will not take place until all necessary
components are in place and functioning properly.
3. Hoffman Estates will pay to NWCDS a one -time
initialization fee of $10,000 due not later than 60
days after the effective date of membership. This fee
will be deposited in the NWCDS Capital Reserve Fund.
This fee is included in the transition cost cited in
item 4 below.
4. Hoffman Estates and Streamwood will pay the full cost
of any modifications to the radio consoles, telephone
equipment and CAD and Fire Records Management System
equipment and software which are necessary to
accommodate its police and fire dispatch operation in
the NWCDS center.
These expenses will be shared on the basis of 60% by
Hoffman Estates and 40% by Streamwood as provided in a
1
02/03/97
separate intergovernmental agreement entered into by
the two communities.
Each community agrees to pay the expenses to NWCDS on
an installment basis, with each installment being paid
within 30 days after receipt of an invoice from
Northwest Central Dispatch.
NWCDS will make every effort to utilize existing
Hoffman Estates CAD and RMS hardware so as to minimize
the expense of replacement equipment. The use of
existing equipment is contingent on the probability of
being able to make a smooth integration, current
technology, compatibility and maintenance
considerations.
The total combined one -time transitional expense for
both Hoffman Estates and Streamwood for system
modifications is expected not to exceed $197,570,
although if those actual expenses are higher, Hoffman
Estates and Streamwood agree to pay the higher amounts.
NWCDS will keep Hoffman Estates and Streamwood fully
appraised of the costs involved as those figures are
developed with the various contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower that the estimated costs
cited above, the invoices will reflect the actual
costs.
5. Hoffman Estates will begin paying a proportionate share
of the NWCDS operating and capital reserve assessments
immediately upon the transfer of dispatch operations.
The annual assessment share for Hoffman Estates for the
first NWCDS fiscal year will be pro -rated to include
only the number of months for which dispatch service is
actually provided. Assessment payments will be
invoiced on a monthly basis.
The annual assessment will be based on the standard
formula used for all current members. The formula
consists of a combination percentage of telephone calls
received from the municipality (both 9 -1 -1 and seven
digit calls) and the total number of police and fire
department dispatch assignments.
During the first fiscal year of operation, the
assessment will be based on an estimate of the two
formula factors derived from 1996 figures.
2
r
02/03/97
The same assessment percentage will also be used for
the entire second NWCDS fiscal year.
In subsequent fiscal years the budget assessment share
for Hoffman Estates will vary according to the then
prevailing apportionment formula.
6. Hoffman Estates agrees to be obligated for a
proportionate share of the debts and liabilities
outside of normal operating expenses which may be
incurred after the effective date of its grant of
voting membership in NWCDS. Its proportionate share
shall be equal to its current annual assessment
percentage.
7. Hoffman Estates will operate on its own radio
frequencies in a shared trunked radio system with the
Village of Streamwood. Consideration will be given to
joining together that trunked radio system with a
similar system currently proposed by other NWCDS
members.
Limited dispatch capability will be preserved at the
Hoffman Estates Police Department to handle routine
non - emergency radio and telephone traffic on a 24 hour
a day basis.
This dispatch capability will be maintained at a level
sufficient to serve as a takeover point for Hoffman
Estates police and fire dispatch should there be a
major system failure at the NWCDS location.
8. Hoffman Estates will insure that all marked police
vehicles are equipped with suitable mobile data devices
at the outset of dispatch operations which will be
operationally compatible with the NWCDS mobile data
infrastructure and all other units in the system.
All front line fire vehicles will be equipped with
suitable mobile data or status messaging terminals at
the beginning of dispatch operations so that they also
are capable of working in the NWCDS mobile data
environment.
Any ALERTS MDTs will be converted over to the NWCDS
system, at Hoffman Estates expense.
NWCDS will make every effort to insure adequate mobile
data coverage throughout Hoffman Estates.
9. NWCDS will be responsible for the cost of all fixed -end
radio and computer hardware and software maintenance as
3
02/03/97
well as the cost of radio control telephone (RT) and
data circuits.
NWCDS will take title to the Hoffman Estates radio
system infrastructure ninety days after final
acceptance and full payment of its new trunked radio
system.
Infrastructure is understood to mean base stations,
repeater stations, fixed receivers, and fixed control
equipment. It does not include items such as mobile
and portable radios, pagers, cell phones, mobile data
terminals or consoles located in police or fire
department facilities.
It is understood and agreed that Hoffman Estates and
Streamwood will be responsible for the full purchase
price of all equipment associated with their new
trunked radio system.
10. Any future CAD or RMS software changes requested by
Hoffman Estates which are unique to either its own
police or fire operations and which do not have
systemwide applicability will be the sole
responsibility of Hoffman Estates.
11. NWCDS is responsible for system infrastructure
improvements such as new voting receivers or repeater
stations.
12. Hoffman Estates will be responsible for all costs
associated with its telephone lines (except 9 -1 -1)
including the routing of off - premise extensions for
seven digit police and fire emergency lines to NWCDS;
and for all maintenance costs of its in -house radio
console (except for any portion which might be used in
systemwide back -up capability); for its own mobile and
portable radios, pagers and cellular telephones; and
for all in -house data terminals and printers.
13. At the time dispatch services are transferred, NWCDS
will receive all direct connect alarm monitoring fees
generated by alarms located in Hoffman Estates. The
Village will retain any penalty assessments or fines it
might levy under a false alarm ordinance.
The alarm monitoring fees
in Hoffman Estates will be
systemwide fee established
The alarm monitoring fees
considered a direct credit
assessment. They are used
4
assessed to accounts located
consistent with the standard
by the Board of Directors.
collected by NWCDS are not
against Hoffman Estates'
to reduce the gross
r
02/03/97
operating budget of NWCDS, which will ultimately be
reflected in the annual assessment to Hoffman Estates.
14. NWCDS will monitor direct connect alarms for vital
municipal services such as wells and lift stations
provided that all such alarms are received on the
standard NWCDS monitoring equipment.
15. It is agreed that Hoffman Estates will make available
its CAD geographic files for use by NWCDS to either
attempt to machine covert the files or otherwise
manually code them to conform to the format used in the
NWCDS CAD system.
Any other useful computer files will be provided in the
best format possible to facilitate building the
necessary NWCDS CAD files.
16. NWCDS will cooperate as fully as possible to insure a
smooth transition of the current Hoffman Estates Fire
Records Management System into the NWCDS system.
17. It is agreed that unit numbering designations, police
beat numbers and fire district designations will
conform to the standard scheme used by NWCDS. Radio
broadcast conventions will also conform to existing
NWCDS practice.
Hoffman Estates agrees that unique operational
practices in either the fire or police departments
which are not used by at least one of the other NWCDS
departments will be changed whenever possible to
conform to existing practice.
Hoffman Estates also agrees that department specific
and unique practices tend to be inefficient in a joint
system; complicates the training process; and causes a
much greater susceptibility to errors and should be
avoided whenever possible.
18. It is understood by all parties that the transition to
a new operating system is often difficult and in an
effort to promote a smooth transition process, both the
Hoffman Estates police and fire departments will
identify a single point of contact at the command staff
level who will serve as the transition coordinator for
at least a one year period.
Ideally the coordinator will be someone who is familiar
with dispatch operations and who has spent a minimum of
24 hours of familiarization training at the NWCDS
center.
5
02/03/97
In return, NWCDS will also identify a transition
coordinator who will be assigned to become familiar
with Hoffman Estates dispatch procedures, and will
interface with the designated Hoffman Estates
coordinators.
19. Hoffman Estates will provide a clearly defined
mechanism to insure immediate and explicit notification
of any annexations and /or address changes in order to
maintain an accurate CAD geo file and 9 -1 -1 MASAG
database.
NWCDS will provide all necessary services to maintain
the CAD geo files and other CAD tables and files
provided it is furnished with timely information of
changes.
20. NWCDS will add seven full -time telecommunicators to its
staff to accommodate Hoffman Estates and Streamwood
dispatch activities. These positions will be offered
to all interested Hoffman Estates and Streamwood
dispatchers.
Each employee who elects to pursue employment with
NWCDS will be expected to participate in the standard
NWCDS pre - employment testing process which includes a
typing test; tests of mental ability; a concentration
test; a psychological screening test and a physical
exam (which includes a drug screen and a hearing test).
These tests will be used to assist NWCDS in making
selection decisions.
NWCDS will also review employee evaluations and consult
with Hoffman Estates supervisory personnel for
information on the qualifications of applicants.
NWCDS reserves the right to refuse employment to any
applicant if there is a serious hearing defect for
which reasonable accommodation cannot be made; if there
is evidence of controlled substance abuse or upon a
strong recommendation against hiring by the
psychologist.
Otherwise the tests and evaluations will be used to
provide baseline information to identify any problems
such as typing speed deficiency or potential
psychological concerns.
Qualified applicants from Hoffman Estates and
Streamwood who may not be hired during the initial
transition will be retained on an eligibility list to
be considered for future vacancies. This eligibility
2
02/03/97
list will remain valid for one year after the date on
which dispatch operations are transferred to NWCDS.
If there are less than seven qualified applicants,
NWCDS will fill the extra positions with its own new
hires.
21. Employees from Hoffman Estates who are hired by NWCDS
will be offered a salary at the next higher NWCDS step
than they are earning in their current position at the
time of hire, and will fall into the existing NWCDS
salary step structure.
22. Employees who are hired from Hoffman Estates will be
allowed to carry with them the total number of
accumulated sick leave days which they have accrued up
to a maximum of twelve days.
23. Employees who are hired from Hoffman Estates will be
permitted to accrue vacation time based on their total
length of full -time employment at Hoffman Estates
according to the prevailing NWCDS vacation accrual
schedule.
24. In all other respects employees hired from Hoffman
Estates will be considered new employees at NWCDS and
will receive no preference in terms of seniority or
prior experience.
25. Each new employee's continued employment at NWCDS is
contingent on satisfactory performance, measured by the
current NWCDS performance evaluation system. Each new
NWCDS employee is subject to a probationary period of
one year.
VA
02/03/97
EXHIBIT C
NORTHWEST CENTRAL DISPATCH SYSTEM
MEMORANDUM OF UNDERSTANDING
1. Upon the date that all participants have approved and
signed the revised Northwest Central Dispatch System
Venture Agreement, Streamwood will be considered to be
a non - voting member of the system, and will be
permitted to participate in all activities and
deliberations of the system.
Streamwood will be granted voting rights when dispatch
operations are officially transferred to the NWCDS
System and monthly assessments begin.
At that time, Streamwood will have one seat and one
vote on the NWCDS Board of Directors (which is composed
of the Village Managers of the member municipalities).
Streamwood will also have one seat and one vote each
for its police department and fire department on the
NWCDS Executive Committee.
2. Dispatch services will be transferred to NWCDS during
the third quarter of 1997. The implementation date is
contingent on the installation of radio equipment,
telephone equipment, other electronic equipment and the
software needed to handle the dispatch operations for
the police and fire departments.
Implementation will not take place until all necessary
components are in place and functioning properly.
3. Streamwood will pay to NWCDS a one -time initialization
fee of $10,000 due not later than 60 days after the
effective date of membership. This fee will be
deposited in the NWCDS Capital Reserve Fund. This fee
is included in the transition cost cited in item 4
below.
4. Hoffman Estates and Streamwood will pay the full cost
of any modifications to the radio consoles, telephone
equipment and CAD and Fire Records Management System
equipment and software which are necessary to
accommodate its police and fire dispatch operation in
the NWCDS center.
These expenses will be shared on the basis of 60% by
Hoffman Estates and 40% by Streamwood as provided in a
separate intergovernmental agreement entered into by
the two communities.
1
02/03/97
f
Each community agrees to pay the expenses to NWCDS on
an installment basis, with each installment being paid
within 30 days after receipt of an invoice from
Northwest Central Dispatch.
NWCDS will make every effort to utilize existing
Hoffman Estates CAD and RMS hardware so as to minimize
the expense of replacement equipment. The use of
existing equipment is contingent on the probability of
being able to make a smooth integration, current
technology, compatibility and maintenance
considerations.
The total combined one -time transitional expense for
both Hoffman Estates and Streamwood for system
membership and modifications is expected not to exceed
$197,570, although if those actual expenses are higher,
Hoffman Estates and Streamwood agree to pay the higher
amounts. NWCDS will keep Hoffman Estates and
Streamwood fully appraised of the costs involved as
those figures are developed with the various
contractors.
It is expected that all such costs will be billed to
the communities during calendar year 1997 on a mutually
agreeable schedule to be determined as work on the
project progresses.
If the actual costs are lower than the estimated costs
cited above, the invoices will reflect the actual
costs.
5. Streamwood will begin paying a proportionate share of
the NWCDS operating and capital reserve assessments
immediately upon the transfer of dispatch operations.
The annual assessment share for Streamwood for the
first NWCDS fiscal year will be pro -rated to include
only the number of months for which dispatch service is
actually provided. Assessment payments will be
invoiced on a monthly basis.
The annual assessment will be based on the standard
formula used for all current members. The formula
consists of a combination percentage of telephone calls
received from the municipality (both 9 -1 -1 and seven
digit calls) and the total number of police and fire
department dispatch assignments.
During the first fiscal year of operation, the
assessment will be based on an estimate of the two
formula factors derived from 1996 figures.
2
02/03/97
The same assessment percentage will also be used for
the entire second NWCDS fiscal year.
In subsequent fiscal years the budget assessment share
for Streamwood will vary according to the then
prevailing apportionment formula.
6. Streamwood agrees to be obligated for a proportionate
share of the debts and liabilities outside of normal
operating expenses which may be incurred after the
effective date of its grant of voting membership in
NWCDS. Its proportionate share shall be equal to its
current annual assessment percentage.
7. Streamwood will operate on its own radio frequencies in
a shared trunked radio system with the Village of
Hoffman Estates. Consideration will be given to
joining together that trunked radio system with a
similar system currently proposed by other NWCDS
members.
Limited dispatch capability will be preserved at the
Streamwood Police Department to handle routine non -
emergency radio and telephone traffic on a 24 hour a
day basis.
This dispatch capability will be maintained at a level
sufficient to serve as a takeover point for Streamwood
police and fire dispatch should there be a major system
failure at the NWCDS location.
8. Streamwood will insure that all marked police vehicles
are equipped with suitable mobile data devices at the
outset of dispatch operations which will be
operationally compatible with the NWCDS mobile data
infrastructure and all other units in the system.
All front line fire vehicles will be equipped with
suitable mobile data or status messaging terminals at
the beginning of dispatch operations so that they also
are capable of working in the NWCDS mobile data
environment.
Any ALERTS MDTs will be converted over to the NWCDS
system, at Streamwood expense.
NWCDS will make every effort to insure adequate mobile
data coverage throughout Streamwood.
9. NWCDS will be responsible for the cost of all fixed -end
radio and computer hardware and software maintenance as
well as the cost of radio control telephone (RT) and
data circuits.
3
02/03/97
NWCDS will take title to the Streamwood radio system
infrastructure ninety days after final acceptance and
full payment of its new trunked radio system.
Infrastructure is understood to mean base stations,
repeater stations, fixed receivers and fixed control
equipment. It does not include items such as mobile
and portable radios, pagers, cell phones, mobile data
terminals or consoles located in police or fire
department facilities.
It is understood and agreed that Hoffman Estates and
Streamwood will be responsible for the full purchase
price of all equipment associated with their new
trunked radio system.
10. Any future CAD or RMS software changes requested by
Streamwood which are unique to either its own police or
fire operations and which do not have systemwide
applicability will be the sole responsibility of
Streamwood.
11. NWCDS is responsible for system infrastructure
improvements such as new voting receivers or repeater
stations.
12. Streamwood will be responsible for all costs associated
with its telephone lines (except 9 -1 -1) including the
routing of off - premise extensions for seven digit
police and fire emergency lines to NWCDS; and for all
maintenance costs of its in -house radio console (expect
for any portion which might be used in systemwide back-
up capability); for its own mobile and portable radios,
pagers and cellular telephones; and for all in -house
data terminals and printers.
13. At the time dispatch services are transferred, NWCDS
will receive all direct connect alarm monitoring fees
generated by alarms located in Streamwood. The Village
will retain any penalty assessments or fines it might
levy under a false alarm ordinance.
The alarm monitoring fees assessed to accounts located
in Streamwood will be consistent with the standard
systemwide fee established by the Board of Directors.
The alarm monitoring fees collected by NWCDS are not
considered a direct credit against Streamwood's
assessment. They are used to reduce the gross
operating budget of NWCDS, which will ultimately be
reflected in the annual assessment to Streamwood.
14. NWCDS will monitor direct connect alarms for vital
municipal services such as wells and lift stations
4
02/03/97
provided that all such alarms are received on the
standard NWCDS monitoring equipment.
15. It is agreed that Streamwood will make available any
existing manual or automated geographic files for use
by NWCDS to either attempt to machine covert the files
or otherwise manually code them to conform to the
format used in the NWCDS CAD system.
Any other useful computer files will be provided in the
best format possible to facilitate building the
necessary NWCDS CAD files.
16. It is agreed that unit numbering designations, police
beat numbers and fire district designations will
conform to the standard scheme used by NWCDS. Radio
broadcast conventions will also conform to existing
NWCDS practice.
Streamwood agrees that unique operational practices in
either the fire or police departments which are not
used by at least one of the other NWCDS departments
will be changed whenever possible to conform to
existing practice.
Streamwood also agrees that department specific and
unique practices tend to be inefficient in a joint
system; complicates the training process; and causes a
much greater susceptibility to errors and should be
avoided whenever possible.
17. It is understood by all parties that the transition to
a new operating system is often difficult and in an
effort to promote a smooth transition process, both the
Streamwood police and fire departments will identify a
single point of contact at the command staff level who
will serve as the transition coordinator for at least a
one year period.
Ideally the coordinator will be someone who is familiar
with dispatch operations and who has spent a minimum of
24 hours of familiarization training at the NWCDS
center.
In return, NWCDS will also identify a transition
coordinator who will be assigned to become familiar
with Streamwood dispatch procedures, and will interface
with the designated Streamwood coordinators.
18. Streamwood will provide a clearly defined mechanism to
insure immediate and explicit notification of any
annexations and /or address changes in order to maintain
an accurate CAD geo file and 9 -1 -1 MASAG database.
5
02/03/97
NWCDS will provide all necessary services to maintain
the CAD geo files and other CAD tables and files
provided it is furnished with timely information of
changes.
19. NWCDS will add seven full -time telecommunicators to its
staff to accommodate Streamwood and Hoffman Estates
dispatch activities. These positions will be offered
to all interested Streamwood and Hoffman Estates
dispatchers.
Each employee who elects to pursue employment with
NWCDS will be expected to participate in the standard
NWCDS pre - employment testing process which includes a
typing test; tests of mental ability; a concentration
test; a psychological screening test and a physical
exam (which includes a drug screen and a hearing test).
These tests will be used to assist NWCDS in making
selection decisions.
NWCDS will also review employee evaluations and consult
with Streamwood supervisory personnel for information
on the qualifications of applicants.
NWCDS reserves the right to refuse employment to any
applicant if there is a serious hearing defect for
which reasonable accommodation cannot be made; if there
is evidence of controlled substance abuse or upon a
strong recommendation against hiring by the
psychologist.
Otherwise the tests and evaluations will be used to
provide baseline information to identify any problems
such as typing speed deficiency or potential
psychological concerns.
Qualified applicants from Hoffman Estates and
Streamwood who may not be hired during the initial
transition will be retained on an eligibility list to
be considered for future vacancies. This eligibility
list will remain valid for one year after the date on
which dispatch operations are transferred to NWCDS.
If there are less than seven qualified applicants,
NWCDS will fill the extra positions with its own new
hires.
20. Employees from Streamwood who are hired by NWCDS will
be offered a salary at the next higher NWCDS step than
they are earning in their current position at the time
of hire, and will fall into the existing NWCDS salary
step structure.
R
02/03/97
21. Employees who are hired from Streamwood will be allowed
to carry with them the total number of accumulated sick
leave days which they have accrued up to a maximum of
twelve days.
22. Employees who are hired from Streamwood will be
permitted to accrue vacation time based on their total
length of full -time employment at Streamwood according
to the prevailing NWCDS vacation accrual schedule.
23. In all other respects employees hired from Streamwood
will be considered new employees at NWCDS and will
receive no preference in terms of seniority or prior
experience.
24. Each new employee's continued employment at NWCDS is
contingent on satisfactory performance, measured by the
current NWCDS performance evaluation system. Each- new
NWCDS employee is subject to a probationary period of
one year.
7
ITEM XII. (A)
'30
Leo C McCann
05/29/97 01:23 PM
To: William R Balling /VOBG @VOBG
cc:
Subject: NWCDS
Bill, I have examined the materials from Mr. Edmonds dated April 9, 1997 regarding Hoffman
Estates & Streamwood becoming members of Northwest Central Dispatch System.
I concur with the System's Executive Board & Board of Directors; we should proceed with this
addition to NWCDS.
Please include the material on the agenda for the next meeting of the President and Board of
Trustees.
Sincerely,
Leo C. McCann
Chief of Police
NWC DS ITEM XII. (A)
Northwest Central Dispatch System
1975 EAST DAVIS STREET /ARLINGTON HEIGHTS, ILLINOIS 60005 / (847) 398 -1130 FAX(847)398-2498
EMERGENCY POLICE & FIRE DISPATCH SERVING - ARLINGTON HEIGHTS- BUFFALO GROVE -ELK GROVE VILLAGE -MOUNT PROSPECT - PALATINE- PROSPECT HEIGHTS
April 9, 1997
Mr. William Balling
Village Manager
Village of Buffalo Grove
50 Raupp Blvd.
Buffalo Grove, IL 60089
RE: Membership Documents for Hoffman Estates and Streamwood
Dear Mr. Balling:
As I indicated at the Board of Directors meeting on April
3rd, both Hoffman Estates and Streamwood have passed the
necessary resolutions and ordinances to approve their
membership in both Northwest Central Dispatch and the 9 -1 -1
System. The next step will require action by the Boards of
Trustees of the existing member communities.
I have enclosed several documents related to the membership
process to be acted upon by the Buffalo Grove Village
Board. The documents are split into two packages - -one
relating to Central Dispatch and the other to the 9 -1 -1
System.
First, for Central Dispatch, I have included the following:
1. A proposed Board of Trustees Resolution approving an
amended venture agreement which will authorize the
membership of Hoffman Estates and Streamwood.
2. A copy of the new Venture Agreement; the current By-
laws; and the Memorandums of Understanding which
outline the details of membership for each new member.
These items are being furnished only as samples and as
a matter of information.
The Venture Agreement itself should not be signed since
we need original signatures on the copies previously
signed by Hoffman Estates and Streamwood. Once I
receive notification from your office that the
Resolution has been signed I will deliver the necessary
copies of the Venture Agreement for signature.
Mr. William Balling
April 9, 1997
Page 2
For membership in the 9 -1 -1 System, the following documents
are submitted:
1. A proposed Resolution authorizing approval of an
Addendum of New Membership and a copy of the Addendum
itself.
When the Resolution has been approved, the Village
President and the Village Clerk can sign the Addendum
and no further action will be necessary.
2. Also included, again as a matter of information, are
the existing 9 -1 -1 System Venture Agreement (which will
not change); the current 9 -1 -1 System By -laws; and the
Memorandums of Understanding for both new communities.
The latter documents are provided mainly because they
contain the membership trigger clauses and are
referenced in the Addendum.
Please feel free to call if you have any questions or if I
can be of any further assistance in this process.
Sincerely,
G-L-"-6
Doug Edmonds
Executive Director
DE:bm
Enc.