1996-16RESOLUTION NO. 96- 16
A RESOLUTION ACCEPTING THE ENGINEERING SERVICES AGREEMENT
CONCERNING THE DUNDEE ROAD AND BUFFALO GROVE HIGH SCHOOL DRIVEWAY
TRAFFIC SIGNAL
WHEREAS, the Village of Buffalo Grove is a Home Rule Unit pursuant to the Illinois Constitution
of 1970; and,
WHEREAS, the Village President and Board of Trustees desire to cause the implementation of the
Dundee Road and Buffalo Grove High School Driveway Traffic Signal Improvement to occur in accordance
with the provisions of an agreement between the Village of Arlington Heights, Township High School District
No. 214 and the Village of Buffalo Grove; and,
WHEREAS, approval of an engineering services agreement is required in order to accommodate the
implementation of the Dundee Road and Buffalo Grove High School Traffic Signal Improvement:
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of
Buffalo Grove, Cook and Lake Counties, Illinois, as follows:
1. The letter agreement for engineering services related to the traffic signal installation at the
intersection of Dundee Road and the Buffalo Grove High School driveway entrance, dated January
16, 1996 is hereby approved, subject to the adoption of the agreement entitled "Intergovernmental
Agreement between the Village of Arlington Heights, the Village of Buffalo Grove and Township
High School District No. 214 Related to the Installation and Ongoing Operation and Maintenance of a
Traffic Signal Located at the Intersection of Dundee Road and the Buffalo Grove High School
Driveway" by all three involved governmental agencies.
2. The Village Manager is authorized and directed to execute the agreement for engineering services on
behalf of the Village of Buffalo Grove, following the adoption of the involved Intergovernmental
Agreement related to the project. A copy of said Engineering Agreement is attached hereto and made
a part hereof.
AYES: 6 — Marienthal, Reid, Rubin, Braiman, Hendricks, Glover
NAYES: 0 — None
ABSENT: 0 — None
PASSED: March 4 , 1996
APPROVED: March 4 11996
4Appr:nt
Attest:
Village Clerk
G:\PWDIRGRP\LHC\DUNDEE\TS227RES.WPD
®CIVILTECH
ENGINEERING, INC.
1250 ARLINGTON HEIGHTS ROAD • SUITE 250 • ITASCA, ILLINOIS 60143
(708) 773 -3900 • FAX (708) 773 -3975
January 16, 1996
Mr. Gregory P. Boysen, P.E. VILL GF OF 'DUE-710 GROVE
Director of Public Works
h
Village of Buffalo Grove
51 Raupp Boulevard y
Buffalo Grove Illinois 60090 -M-
PU8LIC 5
Reference: Proposed Traffic Signal Installation
Dundee Road/Buffalo Grove High School Entrance
Dear Mr. Boysen:
In accordance with IDOT's letter dated January 9, 1996 regarding approval of a traffic signal
installation at the referenced location, we have revised our previous proposal dated September 18,
1995 to reflect their requirement for preparation of an Intersection Design Study (IDS) for this
location. Preparation of an IDS would require approximately 16 hours of additional work with a
maximum fee of $975. Following is a revised Scope of Services for the Part 2 and Part 3 work
contained in our earlier proposal which reflects the additional work,
I. SCOPE OF SERVICES
Following is our anticipated scope of work and estimated fee for the services:
Part 2 - Contract Plans, Specifications and Estimate
This part of the services would include the preparation of an Intersection Design Study as well as
contract plans and documents needed to construct the signal installation. Following the scope of the
Part 2 services:
1. Intersection Design Study - This work would include the preparation of intersection
capacity analyses for the A.M. peak hour to supplement the capacity analyses
previously completed for the P.M. peak hour. These data would then be summarized
along with an existing intersection geometric plan and proposed traffic signal layout
in the format of an IDOT Intersection Design Study. The IDS would then be
submitted to the IDOT Bureau of Traffic for their review and approval.
2. Data Collection - Obtain existing roadway plans from IDOT and utility atlases from
the Villages and utility companies. Field check existing plans. Coordinate with IDOT
regarding signal system interconnect.
Mr. Gregory P. Boysen, P.E.
Page 2 of 4
3. Pre -Final Contract Plans and Documents - Prepare pre -final plans, specifications,
cost estimate and bid documents. Submit to IDOT and the Villages for review. Also
submit to utility companies. Obtain electrical service agreements.
4. Final Contract Plans and Documents - Meet with the Villages and /or IDOT if
necessary to discuss plan review, if required. Revise plans and specifications and
resubmit to the Villages and IDOT.
5. Advertisement for Bidders and Contract Administration - Prepare advertisement
for bidders (to be published by the Village of Buffalo Grove) and notify prospective
electrical contractors. Attend bid opening. Review bid proposals, tabulate bids and
recommend lowest responsible bidder. Administer execution of contract and contract
performance bond.
Part 3 - Construction Inspection
1. Pre - Construction Meeting/Shop Drawing Review - Attend pre - construction
meeting. Review shop drawings and equipment catalog cuts for conformance to
specifications.
2. Construction Inspection and Layout - Attend construction meetings as required.
Provide part-time inspection of construction activities. Lay out locations of signal
foundations and detector loops.
3. Measurement and Documentation - Measure and document quantities in
accordance with plans and specifications.
4. Final Inspection - Attend final inspection and signal turn-on. Prepare final punch
list. Prepare record drawings for IDOT and the Village.
H. MAN -HOUR AND FEE ESTIMATE
We propose to perform the work on the basis of cost plus a fixed fee with a not -to- exceed maximum.
The fee will include reimbursement of direct labor costs, overhead, fringe benefit and salary burden
costs, plus a net fee for profit. Direct expenses will be reimbursed at their actual cost. The upper
limit of compensation is $8,070 for Part 2 and $4,650 for Part 3 based on the manhour estimate and
fee calculation shown below:
Part 2 - Contract Plans and Specifications
Item
Description
Man-hours
Direct Costs
1
Intersection Design Study
16
-0-
2
Data Collection
12
$10
•
Mr. Gregory P. Boysen, P.E.
Page 3 of 4
is
3 Pre -Final P, S & E 77 50
4 Final P, S & E 14 150
5 Bid Administration 10 -0-
Total Part 2 129 $ 210
Fee Estimate - Part 2:
129 hrs. X $23.00 (Avg. Hrly. Rate) x 2.65 = $7,860
Direct Costs = 210
Total = $8,070
Part 3 - Construction Inspection
Item
Description
Man -hours
Direct Costs
1
Pre- Con/Shop Drawings
6
-0-
2
Const. Inspection
44
$50
3
Documentation
16
50
4
Final Inspection
12
-0-
Total Part 3
78
$100
Fee Estimate - Part 3:
78 hrs. X $22.00 (Avg. Hrly. Rate) x 2.65 = $4,550
Direct Costs = 100
Total = $4,650
Based upon a field check we performed, it is our belief that a traffic signal could be installed at this
location without any physical modification of access driveways since both commercial driveways on
the south side of Dundee Road are entrance only drives. Based upon the existing configuration of
these drives, however, neither of these businesses would receive the total benefit that a traffic signal
could provide. If the two driveways were consolidated and the parking lots reconfigured to allow
exiting vehicles to access the traffic signal, the safety and operation along this portion of Dundee
Road could be further improved. This would require agreement between and participation of the two
restaurants. We would suggest that the Village of Arlington Heights contact these businesses before
proceeding with Part 2 work to explore the desirability and feasibility of consolidating driveway
access.
Please note that the above man -hour estimate does not include time to develop access concepts
and /or contract plans for any geometric modifications to driveways or parking lots.
Mr. Gregory P. Boysen, P.E.
Page 4 of 4
III. SCHEDULE
Following is our estimated schedule for completion of the Part 2 and Part 3 engineering services
described above, including IDOT review times and signal construction.
Authorization to proceed
February 13, 1996
Submit IDS for review
February 23, 1996
IDOT review of IDS (5 weeks)
April 1, 1996
Submit Pre -Final Signal Plans for review
April 8, 1996
IDOT review of Plans (6 weeks)
May 20, 1996
Submit Final Signal Plans for review
May 24, 1996
Advertise for Bids
May 28, 1996
Open Bids
June 11, 1996
Award Construction Contract
June 24, 1996
Contractor Submit Shop Drawings
July 1, 1996
IDOT Shop Drawing Approval
July 22, 1996
Contractor Order Signal Equipment
July 22, 1996
Equipment Delivery
September 16, 1996
Begin Construction
September 16, 1996
Complete Construction
October 14, 1996
We thank you for the opportunity to submit this proposal. If it is acceptable, please execute below
and return a signed copy to us.
Very truly yours,
CIVILTECH ENGINEERING, INC.
K - �/. 4 �"; 4 �' �
Robert J. Andres, P.E.
Approved By: )< `j1(YA' Ow A-�-
William R. Balling
Title: Village Manager C
Date: April 3, 1996
Part 2 Part 3