1991-690 0
RESOLUTION NO. 91 --!iL
A RESOLUTION APPROVING AN AGREEMENT FOR ENGINEERING SERVICES FOR THE
RESERVOIR NUMBER TWO NEW PUMPHOUSE CONSTRUCTION AND WELL HOUSE RENOVATION
WHEREAS, the Village President and Board of Trustees desire to
implement the Reservoir Number Two New Pumphouse and Well House renovation
project; and,
WHEREAS, the approval of an engineering service agreement is
required in order to proceed with the project;
NOW, THEREFORE, BE IT RESOLVED by the Village President and Board
of Trustees of the Village of Buffalo Grove, Cook and Lake Counties, Illinois
as follows:
1. The Letter Agreement dated August 14, 1991 with Strand Associates, Inc.
is hereby approved.
2. The Village President and Village Clerk are authorized and directed to
execute the agreement. A copy of said agreement is attached hereto
and made a part hereof.
AYES:
NAYS: 0 - None
ABSENT: O None
PASSED: �gl,st A 1991
APPROVED: AUgust
ATTEST:
-
Vill6gle Clerk
L49
Sa
STRAND
ASSOCIATES. INC.
E N G I N E E R S
910 West Wingra Drive
Madison, Wisconsin 53715
(608) 251 -4843
August 28, 1991
Village of Buffalo Grove
51 Raupp Boulevard
Buffalo Grove, Illinois 60089
Attention: Mr. Greg Boysen, P.E.
RE: Engineering Agreement
Reservoir No. 2 Pump House Construction and Well House Renovation.
Buffalo Grove, Illinois
This is an Agreement for engineering services between Strand Associates,
Inc., hereinafter referred to as the ENGINEER, and the Village of Buffalo
Grove, hereinafter referred to as the OWNER, in connection with Reservoir No.
2 Pump House Construction and Well House Renovation, hereinafter referred to
as the PROJECT. This Agreement describes services to be provided by the
ENGINEER and the fee to be paid to the ENGINEER by the OWNER for completion
of the services described.
SCOPE
The engineering services to be provided shall consist of Reservoir No. 2 Pump,
House Construction and Well House Renovation drawings, specifications,
bidding assistance, general observation of construction, construction
administration and resident project representative services.
DETAILED PLANS SPECIFICATIONS COST ESTIMATES CONTRACT AND BIDDING
DOCUMENTS, DESIGN DOCUMENTATION
Services included are for a new booster station pump house; piping and valves
to connect the new pump house to the existing reservoir; design of four new
vertical turbine booster pumps with associated piping, valves, and flow
metering equipment; electrical and motor control equipment; a diesel
generator for emergency power supply housed within the new pump house;
modification of the existing reservoir divider walls; renovation of the
existing well house; and a parking lot for use by the park district.
Village of Buffalo Grove
August 28, 1991
Page 2
The following parts of the report titled "Station No. 2 Design Report Buffalo
Grove, Illinois" dated July 22, 1991, further describe the work to be done.
"3.01 ADDITIONAL PUMP CAPACITY, page 3 -2"
Top paragraph.
"3.08 ALTERNATE NO. 7"
Both paragraphs except existing building is not to be demolished.
"3.10 ADDITIONAL DESIGN CONSIDERATIONS"
"A. Overflow Capacity"
Fourth paragraph.
B. Emergency Electrical Generator"
Last 4 paragraphs.
D. Flow Metering"
Third paragraph.
E. Reservoir Access Hatches"
One paragraph.
F. Renovation of Existing Pump House"
Three paragraphs.
G. Recreational Parking"
First paragraph.
"5.02 DISCUSSION - EXISTING RESERVOIR"
Fourth and fifth paragraphs.
Services include surveys for final design (not including property or land
line surveys); preliminary plans or preliminary prints of final plans and
meeting with the OWNER to review these plans; preparation of construction
plans and specifications, bidding and contract documents; furnishing fifty
sets of plans and specifications; and obtaining approval of Governmental
agencies. Al documents, including original drawings, estimates,
specifications, field notes and data, are and remain the property of the
OWNER, but may be maintained by the ENGINEER until requested by the OWNER.
The OWNER will receive a set of reproducible record prints of drawings and
copies of other documents, in consideration of which the OWNER will use them
solely in connection with the PROJECT.
Except for the design and construction engineering services described in this
contract, the OWNER agrees to indemnify, defend and hold Strand Associates
harmless from any claims and against any claims for damages, cost of defense,
or other expenses levied against Strand Associates, including its employees,
agents, directors, officers, contractors and subcontractors arising out of
any use of these documents outside the scope of this Agreement not directly
authorized in writing by the President of Strand Associates.
The estimated fee for the DETAILED PLANS, SPECIFICATIONS, COST ESTIMATES,
CONTRACT AND BIDDING DOCUMENTS, DESIGN DOCUMENTATION IS $104,000.
S&
STRAN D
ASSOCIATES, INC.
Village of Buffalo Grove
August 28, 1991
Page 3
ASSISTANCE AND GENERAL ADMINISTRATION OF THE BIDDING PROCESS WITH A TYPED BID
TABULATION AND FORMAL RECOMMENDATION FOR THE AWARD OF THE CONSTRUCTION
CONTRACT
For the services as described above, the estimated fee is $3,000.
CONSTRUCTION ENGINEERING SERVICES
Services shall include consultation and advice during construction, reviewing
contractor's shop drawings, reviewing contractor's periodic estimates and
final estimates for payment, furnishing reproducible record plans from
information furnished by the CONTRACTOR, making periodic observation visits
to the job site during construction to maintain overall review of the
PROJECT, and prepare final punch lists.
In addition, ENGINEER shall provide resident project representative services.
At this time it is anticipated that construction will take 15 months. This
contract assumes that the ENGINEER will provide 1,360 hours of resident
project representative services during the construction period.
The estimated CONSTRUCTION ENGINEERING SERVICES fee is $112,500.
In furnishing resident project representative services, the ENGINEER'S
efforts shall be directed toward ascertaining for the OWNER that the
completed PROJECT will conform to the Contract Documents, but the ENGINEER
shall not be responsible for the Contractor's construction means, methods,
techniques, sequences or procedures, or for the safety precautions or
programs, or for the Contractor(s)' failure to perform the construction work
in accordance with the Contract Documents.
Delay in completion of the work on the part of any contractor will be
considered justification for adjustment of the fee.
HOURLY RATES
The hourly rates which shall apply for all services described herein are
based on a maximum of 2.83 times salary cost and are generally revised on
July 1 of each year. Estimated fees for scope items are based upon OWNER
giving ENGINEER notice to proceed no later than September 1, 1991 and upon
the use of standard Strand Associates billing practices.
IM
STRAN D
ASSOCIATES. INC.
EW
Village of Buffalo Grove
August 28, 1991
Page 4
The invoice breakdown will be as follows:
Principal Engineer Hrs.
Engineer
Hrs.
Technician
Hrs.
Secretary
Hrs.
Expenses
Hrs.
Mileage $
Tolls $
Miscellaneous $
Telephone $
Xerox $
Ozalid $
Postage $
Computer $
Meal Expense $
Fax $
Total Expense $
I-W]
The following schedule is anticipated at this time:
Design: September 1991 through January 1992
Bidding Agency Approvals,
Contracts: February 1992 through April 1992
Construction: May 1992 through July 1993
The hourly rates for the 12 month period starting July 1, 1991 are as
follows:
Principal Engineer
Other Engineers
Engineering Technic
and Draftpersons
Secretaries
Travel, meals, toll
reproductions and
TOTAL UPSET FEELS)
$89.00
$38.00
ians
$23.00
$23.00
calls,
other expenses At Cos
to $133.00
to $ 83.00
to $ 48.00
to $ 38.00
t
The total upset limit of the fee for the work described previously in this
Agreement is $219,500.
WORK ELEMENTS NOT INCLUDED
The following services are not included under the scope of this Agreement..
If such services are required, they shall be provided as noted.
STRAND
ASSOCIATES. INC.
Village of Buffalo Grove
August 28, 1991
Page 5
1. Land and Easement Surveys and Procurements, Property Surveys: Any
services involved in land or easement surveys shall be provided
for by an amendment to this Agreement, or through a separate
agreement with the OWNER.
2. Federal and State Aid and Loan Applications: Any services of this
type required to be provided by the ENGINEER shall be provided by
an amendment to this Agreement or through a separate agreement
with the OWNER.
3. Revising, Designs, Plans, Specifications and Documents: Those
which have been previously approved or where such revisions are
necessary to comply with state and federal requirements which are
put in force after work has been partially completed, shall be
provided for by an amendment to this Agreement or through a
separate agreement with the OWNER.
4. Permit and Plan Review Fees: All permit and plan review fees
payable to regulatory agencies shall be paid for by the OWNER.
Should the ENGINEER pay such fees to expedite approvals, the
ENGINEER shall be reimbursed by the OWNER.
5. Preparation for and Appearance in Litigation in Behalf of the
OWNER: Any services of this type required to be provided by the
ENGINEER shall be provided by an amendment to this Agreement or
through a separate agreement with the OWNER.
6. Services Furnished During Readvertisement for Bids, if Ordered by
the Owner: Any services of this type required to be provided by
the ENGINEER shall be provided by an amendment to this Agreement
or through a separate agreement with the OWNER.
7. Additional or Extended Services: during construction made
necessary by:
a. Work damaged by fire or other cause during
construction.
b. A significant amount of defective or neglected work of
any contractor.
C. Prolongation of the construction contract time after
the scheduled completion date of any prime construction
contract, and
d. Default by the contractor under any prime construction
contract.
Any services of this type required
shall be provided by an Amendment
separate agreement with the OWNER.
to be provided by the Engineer
to this Agreement or through a
!M
STRAN O
ASSOCIATES, INC.
0 0
Village of Buffalo Grove
August 28, 1991
Page 6
8. Providing more than Fifty Sets of Plans and Specifications.
9. Soil Borings: The PROJECT fees do not include the cost of soil
borings in excess of $3,000.00. The ENGINEER shall assist the
OWNER in engaging the services of a soils consultant, if required,
to perform the necessary soils investigations and to make
recommendations on design criteria.
10. Special Work Performed by Others, such as Mill and Shop Inspection
and Construction Materials Testing: The PROJECT fees do not
include these costs. The ENGINEER shall assist the OWNER in
engaging the services of a special consultant, if required, to
perform these services.
11. Any Other Services: Any not otherwise covered in this Agreement
which are authorized by the OWNER and which are furnished by the
ENGINEER.
Any changes in the ENGINEER'S scope of work shall be ordered in writing and
signed by the Village Manager. If any costs are associated with the scope
change, the Village shall be promptly notified in writing and no work shall
begin or charges be incurred until the Village Manager approves the cost of
any change in writing.
PAYMENT
The ENGINEER shall bill the OWNER on a monthly basis for the work completed
in the preceding month pursuant to the Illinois Prompt Payment Act. Billings
shall be on an hourly basis at rates in effect at the time. Labor rates are
generally adjusted on July 1 of each year.
TERMINATION OF AGREEMENT
Should the OWNER terminate the AGREEMENT, payment shall be paid for in full
for work completed to date of termination.
TAXES
Only sales taxes or other taxes on services which are in effect at the time
this contract is executed are included in the fee schedule.
If the tax laws are subsequently amended by legislation during the life of
the contract, the contract shall be adjusted to reflect the net change caused
by such amendment.
STATEMENT OF ETHICS
The ENGINEER'S warrant that they have not employed or retained any comp
person, other than a bona fide employee working solely for the ENGINEE
solicit or secure this contract, and that they have not paid or agreed t
STRAN D
ASSOCIATES. INC.
Village of Buffalo Grove
August 28, 1991
Page 7
any company or person, other than a bona fide employee working solely for the
ENGINEERS, any fee, commission, percentage, brokerage fee, gifts, or any
other consideration, contingent upon or resulting from the award of making of
this contract. For breach or violation of this warranty, the Village shall
have the right to annul this contract without liability.
The ENGINEERS certify that they have not been barred from signing this
Agreement as a result of a violation of Sections 33E -3 and 33E -4 of the
Criminal Code of 1961 (Chapter 38 of the Illinois Revised Statutes).
IN WITNESS WHEREOF, the parties hereto have made and executed this AGREEMENT.
ENGINEER: STRAND ASSOCIATES, INC. OWNER: VILLAGE OF BUFFALO GROVE
J, Vchards, P.E. Date
President
� Ze /yj
o er H. Huchthausen, P.E. Date
Secretary
307 - 140 /BAJ:MGO:AB /AGR/082891
Date
10 -z I Eta
�� -:
�.