1991-68o O
RESOLUTION NO. 91- 68
A RESOLUTION APPROVING AN AGREEMENT FOR ARCHITECTURAL DESIGN
SERVICES FOR REROOFING AND REPLACEMENT OF H.V.A.C. EQUIPMENT AT
FIRE STATION #25
WHEREAS, the Village President and Board of Trustees
desire to implement the reroofing and replacement of H.V.A.C.
equipment at Fire Station #25; and,
WHEREAS, the approval of an architectural design
service agreement is required in order to proceed with the project;
NOW, THEREFORE, BE IT RESOLVED by the Village
President and Board of Trustees of the Village of Buffalo Grove,
Cook and Lake Counties, Illinois as follows:
1. The Agreement, with selected Approach 1, dated May 17,
1991 with Harris & Kwasek Architects, Inc. is hereby approved.
2. The Village President and Village Clerk are authorized and
directed to execute the agreement. A copy of said Agreement
is attached hereto and made a part hereof.
AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman
NAYES : 0 - None
ABSENT: 0 - None
PASSED: August 19 , 1991
APPROVED: August 20 AP
illa4d- Tresiden
ATTEST:
1
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VilI44e Clerk
CPF25 \DESIGN.RES
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AGREEMENT BETWEEN OWNER AND ARCHITECT
This Agreement is entered into this Twentieth day of August 1991,
between the Village of Buffalo Grove (hereinafter referred to as
the "Owner "), whose principal office is located at Fifty Raupp
Boulevard, Buffalo Grove, Illinois 60089, and Harris & Kwasek
Architects, Inc. an Illinois Corporation (hereinafter referred to
as the "Architect "), whose principal office is located at 4811
Emerson Avenue, Palatine, Illinois 60067 -7416.
It is the intention of the Owner to install a new roofing system
and rooftop HVAC equipment (hereinafter referred to as the
"Project") for Buffalo Grove Fire Station #25 located at 505 West
Dundee Road, Buffalo Grove, Illinois.
The scope of the Project includes:
Reroof the entire roof area with a single ply torched membrane
system with a twenty -year guarantee (assuming one is available
from the manufacturer). Add roof hatch and ladder. Rework
existing roof drains. Remove cut stone cap, and install metal
coping on treated wood blocking wherever cut stone cap exists.
Remove and replace shingles and underlayment on all parapets.
Reroof backside of mansard parapets. Install new rooftop unit of
same size (capacity) as existing (10 ton AC, 300,000 BTU heating)
including a five -year extended warranty (assuming one is
available from the manufacturer). Acceptable manufacturers are
Lennox and Rheem. Trane and Carrier are not acceptable. If
necessary, replace existing ductwork on roof. Replace all
existing flashing. An alternate price will be obtained for
installation of a tapered insulation system. Unit prices would
be obtained for replacing damaged and unsuitable existing
blocking and rigid roof insulation.
The Architect, in consultation with his Mechanical Engineer and
Roof Consultant shall provide the design for the Project.
The Owner and the Architect agree as set forth below:
The Architect's responsibilities include:
1. Site examination.
2. Preparation of Project plans and specifications.
3. Assistance with invitation and advertisement to bid.
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4. Pre -bid meeting.
5. Pre - construction site meeting.
6. Four site visits during construction by Architect and
Roof Consultant.
7. Bulletin /change order initiation.
8. Final report on Project, including summary of
construction, evaluation of workmanship and
performance, relevant memoranda and correspondence,
observation log for each site visit, and photographic
evidence.
9. Site visit by Mechanical Engineer at mechanical unit
start up.
10. Certification of Contractor's request for payment.
11. Preparation and final review of Project punch list.
The Architect's fee for the above services, including all
expenses except those noted below as reimbursable, shall be:
Lump sum fee
$ 6,500.00
Reimbursable expenses not included in the above lump sum fee
shall be invoiced at cost and include:
a. Printing costs of Project manual and final report.
b. Film and processing costs.
C. Sampling of roofing materials for asbestos content
(invoiced at cost plus thirty percent).
The Architect shall provide additional site visits and Project
representation at the following hourly rates:
Architect Principal $80.00 /hr
Architect $60.00 /hr
Roof Consultant $60.00 /hr
Roof Quality Control Inspector $45.00 /hr
MISCELLANEOUS PROVISIONS
The Architect shall not have control over or charge of, and shall
not be responsible for construction means, methods, techniques,
sequences or procedures, or for safety precautions and programs
in connection with the Project, since these are solely the
Contractor's responsibility under the Contract for Construction.
The Architect shall not be responsible for the Contractor's
schedules or failure to complete the Project in accordance with
the Contract Documents. The Architect shall not have control
over or charge of acts or omissions of the Contractor,
Subcontractors, or their agents or employees, or of any other
persons performing portions of the Project.
F
Any changes in the Architect's scope of wor:
writing and signed by the Village Manager.
associated with the scope change, the owner
notified in writing and no work shall begin
incurred until the Village Manager approves
change in writing.
k shall be ordered in
If any costs are
shall be promptly
or charges be
the cost of any
The Architect shall be solely responsible for verification of any
information provided by the owner to the Architect.
All documents, including original drawings, estimates,
calculations, specifications, field notes, and data are and
remain the property of the Owner, but may be maintained by the
Architect until requested by the Owner. The Owner shall receive
a set of reproducible mylar record drawings and copies of all
other documents upon completion of the Project.
The Architect shall provide a certificate of insurance for
professional liability acceptable to the Owner's attorney prior
to the signing of this Agreement.
The work to be performed by the Architect under items 1 and 2 of
this Agreement shall be completed by September 3, 1991.
The Architect shall design the Project so as to comply with all
applicable state and local codes and ordinances.
The Architect warrants that'he has not employed or retained any
company or person, other than a bona fide employee working solely
for the Architect, to solicit or secure this contract, and that
they have not paid or agreed to pay any company or person, other
than a bona fide employee working solely for the Architect, any
fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or
making of this contract. For breach or violation of this
warranty, the Owner shall have the right to annul this contract
without liability.
The Architect certifies that he has not been barred from signing
this Agreement as a result of a violation of Sections 33E -3 and
33E -4 of the Criminal Code of 1961 (Chapter 38 of the Illinois
Revised Statutes).
This Agreement may be terminated by the Owner upon written notice
to the Architect in the event that the Project is delayed for a
period of six months or more. In the event of termination, the
Architect shall be compensated for all services performed to the
termination date.
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This Agreement entered into as of the day and year first written
above.
Architect Owner
revised 8/27/91
CPF25 \DESIGN.AGR
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VILLAGE OF BUFFALO GROVE
V,LLP,6-rnQVIAGC-IL
Sidney
H. hias
Vi ll
President