1991-67o •
RESOLUTION NO. 91-67
A RESOLUTION APPROVING AN AGREEMENT FOR IRRIGATION DESIGN
SERVICES FOR THE BUFFALO GROVE GOLF CLUB IRRIGATION SYSTEM
WHEREAS, the Village President and Board of Trustees
desire to implement the construction of a new irrigation system for
the Buffalo Grove Golf Club; and,
WHEREAS, the approval of an irrigation design
service agreement is required in order to proceed with the project;
NOW, THEREFORE, BE IT RESOLVED by the Village
President and Board of Trustees of the Village of Buffalo Grove,
Cook and Lake Counties, Illinois as follows:
1. The Agreement dated August 20, 1991 with A.S. Altum &
Associates is hereby approved.
2. The Village President and Village Clerk are authorized and
directed to execute the agreement. A copy of said Agreement
is attached hereto and made a part hereof.
AYES: 5 - Marienthal, Reid, Kahn, Rubin, Braiman
NAYES : 0 - None
ABSENT: 0 - None
PASSED: August 19 1991
APPROVED: August 20 APPR : 15 7
agresident
ATTEST:
Villb4e Clerk
CPF28 \DESIGN.RES
AGREEMENT BETWEEN
OWNER AND IRRIGATION CONSULTANT
This Agreement is entered into this Twentieth day of August 1991,
between the Village of Buffalo Grove (hereinafter referred to as
the "Owner "), whose principal office is located at Fifty Raupp
Boulevard, Buffalo Grove, Illinois 60089, and A.S. Altum &
Associates, an Indiana Corporation (hereinafter referred to as
the "Irrigation Consultant "), whose principal office is located
at 1399 Stonemill Circle North, Carmel, Indiana 46032.
It is the intention of the Owner to install a new irrigation
system (hereinafter referred to as the "Project ") for the Buffalo
Grove Golf Club located at 48 Raupp Boulevard, Buffalo Grove,
Illinois.
The Irrigation Consultant shall prepare the master plan
irrigation design for the Project.
The Owner and the Irrigation Consultant agree as set forth below:
The Irrigation Consultant's responsibilities include:
PHASE I - SITE STUDY
Perform on site review of course layout including clubhouse
area to determine all basic parameters for the preliminary
design of the Project including:
1. Coverage required
2. Future design parameters
3. Average monthly water requirements
4. Water and electrical power availability, cost, and
alternatives
5. Irrigation watering time allotment
6. Topography and drainage
7. Soil composition
8. Preliminary schedule for bidding and construction
9. Evaluation of the existing well (including GPM at
fully open), reservoirs, connecting pipes between
the existing well and reservoirs, and other
facilities
PHASE II - DESIGN
!.j
Design a complete irrigation system for the purpose of
bidding and construction including:
A. Preliminary Design
1. Sprinkler head layout
1. Sprinkler head layout
a.
type of head spacing
b.
effective coverage
2.
Pipe
routing
a.
a.
sizing and programming concept
3.
Water
demands
C.
a.
gallons per minute
d.
b.
irrigation schedule
C.
water cost estimates
4.
Pumping
station
a.
a.
type and concept of control
5.
Equipment
a.
sprinkler heads
b.
control system
6.
Cost
estimate
a.
a.
per head cost
b.
b.
total Project cost
B. Final Design
pump station wiring
1. Sprinkler head layout
2
a.
model number and size
b.
programming to field controller
2.
Piping and valving size and location
a.
from existing well to reservoirs
b.
between reservoirs
C.
from reservoirs to pump house
d.
from pump house throughout distribution
system
3.
Pump
station - detail
a.
inlet
b.
wet well
C.
pump pad
d.
control package
4.
Electrical
a.
power and communication to field
b.
programming to sprinklers
C.
pump station wiring
5.
Existing well
a.
Design any necessary modifications or repairs
to the existing well as required to assure
proper operation of the irrigation system.
2
6. Specifications and bid documents for public
bidding
a. instructions to bidders
b. proposal form with bonds
C. other items required for public bidding to be
provided by the Owner
d. general conditions
e. technical specifications for equipment and
installation
1. irrigation system
2. pump station
3. well modifications and repairs (if
required)
7. Construction cost estimate and Project schedule
a. material take -off
b. total Project cost
C. update Project schedule
8. Owner review
a. Make any necessary visits to the Owner's
office for coordination and review of the
Project.
b. Provide Owner with
reproducible mylar
blueline prints of
eight complete set
specifications for
for bidding.
one complete set of
originals and eight
the irrigation plans and
a of the irrigation
review prior to approval
C. Pump House Design
1. Pump house plans and specifications designed and
stamped by an Illinois registered architect and /or
engineer
a. architectural
b. electrical
C. mechanical
PHASE III - BIDDING AND CONTRACTOR SELECTION
Assist with bidding and contractor selection including:
1. Print and distribute Project plans and
specifications
a. The Irrigation Consultant shall provide
twelve complete sets of bid documents,
reviewed for completeness, to the Owner for
distribution to potential bidders. The cost
for the twelve sets shall be included in the
Irrigation Consultant's $2000.00 allowance
for expenses. The Irrigation Consultant
shall provide original mylar plans and
original, unbound specification pages to the
3
Owner for reproduction and distribution as
needed during the bidding process. The cost
of any additional reproduction shall be paid
by the Owner.
2. Prepare, print, and distribute addenda
3. Assist Owner in pre -bid conference
4. Prepare a written tabulation of bids, evaluate
contractor qualifications, and recommend
contractor for selection
PHASE IV - CONSTRUCTION
Provide construction phase services including:
1. Assist Owner in pre- construction conference.
2. Staking
a. flag actual sprinkler head locations to site
conditions
3. "As staked" drawings
a. provide as staked drawings to contractor and
Owner for construction purposes
4. Inspections
a. observe installation techniques and observe
testing of the system to assure compliance
with the plans and specifications
b. prepare change orders and field changes as
necessary
C. review and certify requests for payment
PHASE V - RECORD DRAWINGS AND SYSTEM PROGRAMMING
Provide a record of as built conditions and instruction and
assistance with system programming.
1. Record drawings
a. prepare Project record drawings from
information provided by the contractor or
noted during staking and verified by the
Irrigation Consultant. Original mylar record
drawings shall be provided to the Owner.
2. Programming
a. provide instructions on system programming
after the completion of the installation
b. provide three different site visits over the
following year to work with the Owner on
system programming, problems, and changes
4
00
FEE SCHEDULE
Phase I - Site Study $ 11000.00
Phase II - Design
Preliminary Design 3,500.00
Final Design 3,000.00
Pump House Design 1,500.00
Phase III - Bidding and Contractor Selection 1,500.00
Phase IV - Construction 8,000.00
Phase V - Record Drawings and System Programming 2,000:00
TOTAL FEE $20,500.00
EXPENSES
Travel - car mileage allowance of 35 cents /mile pro -rated
with other clients
Per Diem - $75.00 per day when on site
Aerial Photo - $200.00 photo shot on 4/15/90
Other - printing, postage, telephone, and staking supplies
shall be billed as incurred at actual cost without
markup. Paid receipts shall be submitted with
invoice.
Expenses Not -to- Exceed Limit $ 2,200.00
TOTAL FEE PLUS EXPENSES NOT -TO- EXCEED LIMIT $22,700.00
PAYMENT SCHEDULE
Billing will be made monthly for work requested and completed
during that month. Payment will be made in accordance with the
Illinois Prompt Payment Act.
IRRIGATION CONSULTANT'S COMMITMENT
The Irrigation Consultant will guarantee that the system will
perform hydraulically to the parameters of the design. After
installation and at the Owner's request, the Irrigation
Consultant will provide three different site visits over the
following year to work with the Owner on system programming,
problems, and changes. Only expenses will be billed as incurred.
5
MISCELLANEOUS PROVISIONS
Any changes in the Irrigation
ordered in writing and signed
costs are associated with the
promptly notified in writing
be incurred until the Village
change in writing.
D
Consultant's scope of work shall be
by the Village Manager. If any
scope change, the Owner shall be
and no work shall begin or charges
Manager approves the cost of any
The Irrigation Consultant shall be solely responsible for
verification of any information provided by the Owner to the
Irrigation Consultant.
All documents, including original drawings, estimates,
calculations, specifications, field notes, and data are and
remain the property of the Owner, but may be maintained by the
Irrigation Consultant until requested by the Owner. The Owner
shall receive a set of reproducible mylar record drawings and
copies of all other documents upon completion of the Project.
The Irrigation Consultant will provide a certificate of insurance
for professional liability acceptable to the Owner's attorney
prior to the signing of this Agreement. The minimum limit of
liability shall be $250,000.00 with a maximum deductible of
$10,000.00.
The work to be performed by the Irrigation Consultant under Phase
I and II of this Agreement shall be completed by September 9,
1991.
The Irrigation Consultant shall design the Project so as to
comply with all applicable state and local codes and ordinances.
The Irrigation Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee
working solely for the Irrigation Consultant, to solicit or
secure this contract, and that they have not paid or agreed to
pay any company or person, other than a bona fide employee
working solely for the Irrigation Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or
making of this contract. For breach or violation of this
warranty, the Owner shall have the right to annul this contract
without liability.
The Irrigation Consultant certifies that
from signing this Agreement as a result
Sections 33E -3 and 33E -4 of the Criminal
of the Illinois Revised Statutes).
6
he has not been barred
of a violation of
Code of 1961 (Chapter 38
This Agreement may be terminated by the Owner upon written notice
to the Irrigation Consultant in the event that the Project is
delayed for a period of six months or more. In the event of
termination, the Irrigation Consultant shall be compensated for
all services performed to the termination date.
This Agreement entered into as of the day and year first written
above.
Irrigation Consultant Owner
A.S.ALTUM & ASSOCIATES VILLAGE OF BUFFALO GROVE
P I \1
An Q.-A-1tum William R. Ballin
President Village Manager
CPF28 \DESIGN.AGR
VA