1991-54a a
RESOLUTION 91- 54
APPROVING AN INTERGOVERNMENTAL AGREEMENT AND A
LETTER OF UNDERSTANDING BETWEEN THE VILLAGE OF
BUFFALO GROVE AND THE BUFFALO GROVE PARK DISTRICT
AS IT CONCERNS SENIOR CITIZENS
WHEREAS, the Village of Buffalo Grove recognizes the unique
contributions senior citizens can make to the overall prosperity of the
community; and,
WHEREAS, the needs of senior citizens ought to be provided a forum
whereby the Village Board can be apprised of the issues confronting area
older adults; and,
WHEREAS, a joint commission with the Buffalo Grove Park District will
cover the breadth of leisure and social issues facing Buffalo Grove seniors
and is an appropriate vehicle for establishing an advisory board on senior
citizen concerns.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that An
Intergovernmental Agreement between the Village of Buffalo Grove and the
Buffalo Grove Park District regarding a Buffalo Grove Joint Commission on
Aging (attached as Exhibit "A ") and a Letter of Understanding between the
Village of Buffalo Grove and the Buffalo Grove Park District as it concerns
services to senior citizens and the Buffalo Grove Joint Commission on Aging
(attached as Exhibit "B ") express the method of approaching senior citizen
issues and are hereby approved.
AYES: 4 - Marienthal, O'Malley, Rubin, Braiman
NAYES: 0 - None
PASSED: May 20, 1991
ATTEST:
A
TVAl
Vilfaie Clerk
ABSENT: 2 - Reid, Kahn
APPROVED: May 20, 1991
�ui4
-LIE
4b a
DRAFT EXHIBIT A
INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE
AND THE BUFFALO GROVE PARK DISTRICT REGARDING A
BUFFALO GROVE JOINT COMMISSION ON AGING
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park
District are units of local government as defined by Article VII, Section 1
of the Constitution of the State of Illinois; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park
District, pursuant to Chapter 127, Section 741 et. seq. of the Illinois
Revised Statutes 1989 are authorized to enter into intergovernmental
agreements; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park
District recognize the unique contributions senior citizens have made to the
growth and vitality of the Village of Buffalo Grove; and,
WHEREAS, the special needs of this growing segment of Buffalo Grove's
population present to the community programmatic and service concerns; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park
District desire to jointly offer Buffalo Grove's senior citizens social and
recreational services not provided by other organizations, agencies or
governmental units or as otherwise determined as a need in the community.
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL
AGREEMENTS HEREIN, the Village of Buffalo Grove and Buffalo Grove Park
District agree to form a Buffalo Grove Joint Commission on Aging (the "Joint
Commission "). Additionally, the parties agree as follows:
Article I. - Purpose
The parties agree that the purposes of the Commission are:
A. To serve as an advisory body to the Buffalo Grove Village President
and Board of Trustees and the Buffalo Grove Board of Park
Commissioners, to the Village Manager, Park District Director and
1
4 a
to such other governmental agencies with respect to the general
welfare of senior citizens in the Village;
B. To provide an advisory body which will promote the needs and
concerns of senior citizens;
C. To insure that older adults will be regarded as productive,
responsible and contributing members of society;
D. To provide the opportunity for older adults to express their
desires and advance their causes.
Article II. - Membership to the Joint Board of Commissioners
The membership of the Joint Commission shall be appointed in the
following manner:
A. The Joint Commission shall be comprised of seven (7) members
( "Commissioners "), all of whom must be residents of the Village of
Buffalo Grove or Buffalo Grove Park District. The Village
President with the approval of the Board of Trustees shall appoint
three (3) members. The Park Board President with the approval of
the Park Commissioners shall appoint four (4) members.
B. Each party shall appoint two (2) non - voting ex- officio members
consisting of one elected official and one staff liaison.
C. Appointments of Commissioners shall be for a one, two or three year
term to run from May 1st to the appropriate April 30th. Vacancies
shall be filled for unexpired terms only.
D. The Park Board President, in consultation with the Village
President, shall appoint a Chairman of the Joint Commission from
any of the seven members. A Vice Chairman and Secretary shall be
chosen by members of the Joint Commission.
E
o a
Article V. - Records
A. The Joint Commission's Secretary shall keep written minutes of all
proceedings.
B. The Joint Commission shall file an annual report on or before April
30th of each calendar year.
Article VI. - Jurisdiction on Senior Citizen Issues
Both parties agree that the Joint Commission is the appropriate means of
addressing senior citizen issues and that a separate and /or additional
commission to deal with senior citizen issues shall not be constituted
by either party for the duration of this Agreement.
Article VII. - Dissolution
Upon ninety (90) day written notice either party may withdraw from this
Agreement, thus dissolving the Joint Commission. Any outstanding financial
obligations previously agreed upon shall remain the responsibility of both
parties.
4
K:
Article III. - Duties and Powers
Duties and powers of the Joint Commission are as follows:
A. To advise the Board of Trustees and Board of Park Commissioners as
to the needs of older adults in the community.
B. To inform the Board of Trustees and the Board of Park Commissioners
about State and Federal legislation affecting the elderly.
C. To determine the needs and concerns of senior citizens regarding
housing, employment, education, income, recreation, leisure
activities, physical and mental health, nutrition, transportation,
legal aid, retirement roles and activities and to identify and
catalog current resources available to meet these foresaid needs.
D. To coordinate the development of long range programs.
E. To receive, evaluate and analyze concerns of older adults.
F. To review, evaluate and recommend programs, services and facilities
to serve older adults.
G. To conduct studies and research.
H. To help enrich the social and intellectual life of the elderly.
I. To provide advocacy and ombudsman services.
Article IV. - Meetings, Quorums
A. The Joint Commission shall meet at least six (6) times per year on
a bi- monthly basis on a day and time it shall designate. The
Commission shall publicize at least five (5) days in advance its
scheduled meetings. All other requirements of the Illinois Open
Meetings Act shall be complied with.
B. A majority of members, not including ex- officio members, shall
constitute a quorum.
C. Roberts Rules of Order (latest edition) shall govern the conduct of
Joint Commission meetings.
3
DRAFT
4 a
EXHIBIT B
A LETTER OF UNDERSTANDING BETWEEN THE VILLAGE OF BUFFALO GROVE
AND THE BUFFALO GROVE PARK DISTRICT AS IT CONCERNS
SERVICES TO SENIOR CITIZENS AND THE BUFFALO
GROVE JOINT COMMISSION ON AGING
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park
District have entered into an intergovernmental agreement creating the
Buffalo Grove Joint Commission on Aging, whose purpose is to serve as an
advisory board on issues of concern to older adults in the Village; and,
WHEREAS, there presently exists programs and commitments for senior
citizen services provided by both the Village and the Park District, which
both parties will continue to offer so long as their respective governing
bodies so deem; and,
WHEREAS, the programs or commitments already in place at the time of
this agreement shall remain under the legislative purview and administrative
control of the original provider unless otherwise stated within this Letter
of Understanding; and,
WHEREAS, recommendations from the Buffalo Grove Joint Commission on
Aging requiring the expenditure of any funds will necessitate the approval of
the appropriate governing body so identified by a joint Village and Park
District staff recommendation .
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, the Village of
Buffalo Grove and the Buffalo Grove Park District agree to understand the
following:
1. The Buffalo Grove Park District authorizes, funds and operates the
Active Agers program located at the Alcott Center.
1
2. The type of senior citizen services considered for funding by the
Buffalo Grove Park District will be related to recreational and leisure
needs.
3. The type of senior citizen services considered for funding by the
Village of Buffalo Grove will be related to human and social services.
4. Both parties recognize that other units of government and organizations
offer a number of programs for senior citizens and through the Joint
Commission on Aging these resources will be explored, inventoried and
utilized.
5. Beginning in fiscal year 1991 -92, which commences May 1, 1991, and for
six (6) years thereafter, the Village of Buffalo Grove agrees to pay,
subject to an annual appropriation, an annual sum of $10,000 to the
Buffalo Grove Park District for the purpose of capital improvements made
to the senior citizens' section of the Alcott Center.
6. Funding sought from either the Village of Buffalo Grove or the Buffalo
Grove Park District, as recommended by the Joint Commission on Aging,
must be considered in conjunction with the governing bodies annual
budget cycles. Funding requested from the Village and /or Park District
must be made on or before the first of December preceding the fiscal
year from which funding is sought.
2
' 8122
'"�-�./ -•�/*� 5/2 0/91
AYES: 2 - Rubin, Braiman
NAYES: 2 - Marienthal, 0`Malley
ABSENT: 2 - Reid, Kahn
Motion declared a tie.
President Mathias voted AYE in the interest of having all
Trustees present to vote on such an important issue.
Motion declared carried.
Trustee Rubin asked that this announcement be made on
Cable TV and in the newspapers because of the short time
involved between meetings. He also suggested that the
electronic sign board also carry the announcement.
President Mathias invited the public to the meeting and
asked the reporters present to include the invitation in
their articles.
Trustee Braiman asked Staff to review the budget and
recommend some cuts at the Special Meeting and Mr. Balling
agreed to do so.
The absent Trustees will be provided with the minutes of
this meeting.
Mr. Balling explained Resolution ��91-54, An �� , �`. ;., ��
Intergovernmental Agreement Between the Village and the (�iF b�"' �
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Park District to create a joint commission on aging. It .
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is an offshoot of the pledge of a $60,000 grant from the ���`� '
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Village to be given to the Park District over the next six
years to develop and enrich the senior citizen services.
The concept has been approved by the Park District and will
be on its agenda next Monday.
Moved by Rubin, seconded by Marienthal, to pass Resolution
��91-54, Approving an Intergovernmental Agreement with A
Letter of Understanding Between the Village of Buffalo
Grove and the Buffalo Grove Park District as it Concerns
Senior Citizens. Upon roll call, Trustees voted as �
follows:
AYES: 4 - Marienthal, 0'rfalley, Rubin, Braiman
NAYES: 0 - None
ABSENT: 2 - Reid, Kahn
Motion declared carried.
Mr. Balling explained the Plan Commission referral for a ZONING ORDINANCE
zoning text amendment to allow the sale and installation AMENDMENT
of Electronic Equipment in automobiles as a permitted use
in business districts. The present Zoning Ordinance
requires a service station to make these changes and
requests for facilities to install cellular phones have
been turned down.
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July 17, 1991
Mr. Lee Szymborski
Village of Buffalo Grove
50 Raupp Boulevard
Buffalo Grove, Illinois 60089
Dear Lee:
Enclosed is a copy of the Intergovernmental Agreement
between the Village of Buffalo Grove and the Buffalo
Grove Park District was passed by our Board of Park
Commissioners at their May 28, 1991 Board Meeting.
Sincerely,
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Michael Rylko
Director of Parks and Recreation
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STATE OF ILLINOIS )
COUNTY OF COOK )
COUNTY OF LAKE )
CERTIFICATE
I, Michael Rylko, do hereby certify that I am the duly appointed
qualified dnd acting 5ecretary of the Buffalo Grove Park District
in the Counties of Cook and Lake and State of Illinois; that as
such Secretary I am the keeper of the minute book, ordinances and
resoiutions passed by the Board of Park Commissioners of the
Buffalo Grove Park D�strict, that I am the keeper of the
Corporate Seal of said Park District; and that attached hereto is
a true ar.d accurate copy of the Intergovernmental Agreement
between the Village of Buffalo Grove and the Buffalo Grove Park
District which said Agreement was passed by the Board of Park
Commissioners on the 28th day of May, 1991, by an aye and nay
vote entered on the journal and is in full force and effect.
WITNESS my hand and Corporate Seal of the Buffalo Grove Park
District, this 28th day of May, 1991 .
�d.c a.��c�s�.� 'e�l� �
Board Se etary
SEAL
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in,. ITO I
1
INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF BUFFALO GROVE
AND THE BUFFALO GROVE PARK DISTRICT REGARDING A
BUFFALO GROVE JOINT COMMISSION ON AGING
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove
Park District are units of local government as defined by Article VII
Section 1 of the Constitution of the State of Illinois; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District,
pursuant to Chapter 127, Section 741 et. seq. of the Illinois Revised Statutes 1989
are authorized to enter into intergovernmental agreements; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District
recognize the unique contributions senior citizens have made to the growth and
vitality of the Village of Buffalo Grove; and,
WHEREAS, the special needs of this growing segment of Buffalo Grove's
population present to the community programmatic and service concerns; and,
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District
desire to jointly offer Buffalo Grove's senior citizens social and recreational
services not provided by other organizations, agencies or governmental units or as
otherwise determined as a need in the community.
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING AND THE MUTUAL AGREEMENTS
HEREIN, the Village of Buffalo Grove and the Buffalo Grove Park District agree to
form a Buffalo Grove Joint Commission on Aging (the "Joint Commission ").
Additionally, the parties agree as follows:
Article I. - Purpose
The parties agree that the purposes of this Commission are:
A. To serve as an advisory body to the Buffalo Grove Village President and
Board of Trustees and the Buffalo Grove Board of Park Commissioners, to
the Village Manager, Park District Director and to such other
governmental agencies with respect to the general welfare of senior
590ekrrcrr �U �kar�, ����aaid 60089
/tait��708��i59 =5700 cr��708) 459 =5�1�7
citizens in the Village;
B. To provide an advisory body which will promote the needs and concerns of
senior citizens;
C. To insure that older adults will be regarded as productive, responsible
and contributing members of society;
D. To provide the opportunity for older adults to express their desires and
advance their causes.
Article II. - Membership to the Joint Board of Commissioners
The membership of the Joint Commission shall be appointed in the following
manner:
A. The Joint Commission shall be comprised of seven (7) members
( "Commissioners "), all of whom must be residents of the Village of
Buffalo Grove or Buffalo Grove Park District. The Village President
with the approval of the Board of Trustees shall appoint three (3)
members. The Park Board President with the approval of the Park
Commissioners shall appoint four (4) members.
B. Each party shall appoint two (2) non - voting ex- officio members
consisting of one elected official and one staff liaison.
C. Appointments of Commissioners shall be for a one, two or three year term
to run from May 1st to the appropriate
April 30th. Vacancies shall be filled for unexpired terms
only.
D. The Park Board President, in consultation with the Village President,
shall appoint a Chairman of the Joint Commission from any of the seven
members. A Vice Chairman and Secretary shall be chosen by members of
the Joint Commission.
Article III. - Duties and Powers
Duties and powers of the Joint Commission are as follows:.
A. To advise the Board of Trustees and Board of Park Commissioners as to
the needs of older adults in the community.
B. To inform the Board of Trustees and the Board of Park Commissioners
about State and Federal legislation affecting the elderly.
C. To determine the needs and concerns of senior citizens regarding
housing, employment, education, income, recreation, leisure activities,
physical and mental health, nutrition, transportation, legal aid,
retirement roles and activities and to identify and catalog current
resources available to meet these foresaid needs.
D. To coordinate the development of long range programs.
E. To receive, evaluate and analyze concerns of older adults.
F. To review, evaluate and recommend programs, services and facilities.to
serve older adults.
G. To conduct studies and research.
H. To help enrich the social and intellectual life of the elderly. -
I. To provide advocacy and ombudsman services.
Article IV.- Meetings, Quorums
A. The Joint Commission shall meet at least six (6) times per year on a bi-
monthly basis on a day and time it shall designate. The Commission
shall publicize at least five (5) days in advance its scheduled
meetings. All other requirements of the Illinois Open Meetings Act
shall be complied with.
B. A majority of members, not including ex- officio members, shall
constitute a quorum.
C. Roberts Rules of Order (latest edition) shall govern the conduct of
Joint Commission meetings.
Article V.- Records
A. The Joint Commission's Secretary shall keep written minutes of all
proceedings.
B. The Joint Commission shall file an annual report on or before April 30th
of each calendar year.
Article VI.- Jurisdiction on Senior Citizen Issues
Both parties agree that the Joint Commission is the appropriate mans of
addressing senior citizen issues and that a separate and /or additional commission to
deal with senior citizen issues shall not be constituted by either party for the
duration of this Agreement.
Article VII. - Dissolution
Upon ninety (90) day written notice either party may withdraw from this
Agreement, thus dissolving the Joint Commission. Any outstanding financial
obligations previously agreed upon shall remain the responsibility of both parties.
AYES: Martha. Weiss, Larry Reiner, Bob McNeely, Don Hedlund
NAYS:
ABSENT: Karen Larson
PASSED this 28th day of May, 1991.
�Ilal I I ov i d Ca 1 2 Ad
r
P'esident, h gal rove ark District
Board of Commissioners
ATTEST:
0
1
k I
A- -91dh
A LETTER OF UNDERSTANDING BETWEEN THE VILLAGE OF BUFFALO GROVE
AND THE BUFFALO GROVE PARK DISTRICT AS IT CONCERNS
SERVICES TO SENIOR CITIZENS AND THE BUFFALO
GROVE JOINT COMMISSION ON AGING
WHEREAS, the Village of Buffalo Grove and the Buffalo Grove Park District have
entered into an intergovernmental agreement creating the Buffalo Grove Joint
Commission. on Aging, whose purpose is to serve as an advisory board on issues of
concern to older adults in the Village; and,
WHEREAS, there presently exists programs and commitments for senior citizen
services provided by both the Village and the Park District, which both parties will
continue to offer so long as their respective governing bodies so deem; and,
WHEREAS, the programs or commitments already in place at the time of this
agreement shall remain under the legislative purview and administrative control of
the original provider unless otherwise stated within this Letter of Understanding;
and,
WHEREAS, recommendations from the Buffalo Grove Joint Commission on Aging
requiring the expenditure of any funds will necessitate the approval of the
appropriate governing body so identified by a Joint Village and Park District staff
recommendation.
NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, the Village of Buffalo
Grove and the Buffalo Grove Park District agree to understand the following:
1. The Buffalo Grove Park District authorizes, funds and operates the Active
Agers program located at the Alcott Center.
2. The type of senior citizen services considered for funding by the Buffalo
Grove Park District will be related to recreational and leisure needs.
3. The type of senior citizen services considered for funding by the Village of
Buffalo Grove will be related to human and social services.
-
�liaraP. �708J 459 =5700 Acrx (708J �i59 =57 7
4. Both parties recognize that other units of government and organizations offer
a number of programs for senior citizens and through the Joint Commission on
Aging these resources will be explored, inventoried and utilized.
5. Beginning in fiscal year 1991 -92, which commences May 1, 1991, and for six (6)
years thereafter, the Village of Buffalo Grove agrees to pay, subject to an
annual appropriation, an annual sum of $10,000 to the Buffalo Grove Park
District for the purpose of capital improvements made to the senior citizens'
section of the Alcott Center.
6. Funding sought from either the Village of Buffalo Grove or the Buffalo Grove
Park District, as recommended by the Joint Commission on Aging, must be
considered in conjunction with the governing bodies annual budget cycles.
Funding requested from the Village and /or Park District must be made on or
before the first of December preceding the fiscal year from which funding is
sought.
• � �� `„� ITEM XII . (D)
TO: WILLIAM R. BALLING
FROM: LEE SZYMBORSKI
DATE: MAY 95, 9991
SUBJ: JOINT COMMISSION ON SENIOR CITIZENS
Pursuant to discussions held between the Village Board and the Buffalo
Grove Park District attached is an Intergovernmental Agreement establishing
a Joint Commission on Aging. The Joint Commission is set up to serve as an
advisory board reqarding a variety of issues and concerns to senior
citizens. Its mission - to provide social and recreational outlets and to
assure that seniors' general welfare is considered within the framework of
Iegislative concerns - is broad and purposely so. One specific role of the
Commission is to inventory resources presently available to senior citizens.
This should provide a foundation by which seniors can determine service gaps
and base their work accordingly. As designed, the Commission is responsible
to both the VilZage and the Park District.
The Joint Comrnission is set up as a 7-member board which sha11 meet on
a bi-monthly basis. Three appointments to the Joint Commission are reserved
for the Village.
Staff felt it was equally irr�portant to delineate within a Letter of
Understanding the present and future obligations, responsibilities and
programs each unit of government has regard.ing senior citizens. This letter
recognizes that certain programs, such as the Active Agers, are in place and
should not come under the purview of an advisory board. We have been
careful to insure that, similarly to any other commission or committee,
final policy and financial comrnitments rest with elected bodies.
The Park District Board reviewed this Agreement and Letter of
Understanding at its May 93, ?999 workshop and expressed concurrence with
the documents as now presented to the Village Board. The Park District wi11
consider passage at its May 28th meeting. The Board of Trustees'
endorsement is recommended.
,
�
LEE SZY O KI
Assistant Village Manaqer
LS/ps
A ttachments
cc Dan Schimmel
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