1991-11r •
RESOLUTION NO. 91- 11
A RESOLUTION AUTHORIZING THE EXECUTION OF AMENDMENTS TO THE REFUSE SCAVENGER
SERVICE CONTRACT BETWEEN THE VILLAGE OF BUFFALO GROVE AND
BUFFALO GROVE /WHEELING DISPOSAL COMPANY
WHEREAS, the Village of Buffalo Grove has determined that it is in the
best interests of the Village to contract with Buffalo Grove /Wheeling
Disposal Company, a division of Waste Management of Illinois, Inc. to provide
residential scavenger services within the Village of Buffalo Grove; and
WHEREAS, the President and Board of Trustees authorized execution of the
original refuse service contract with Buffalo Grove /Wheeling Disposal Company
on July 21, 1986; and
WHEREAS, that contract was further amended on March 19, 1990 to
incorporate certain service changes, necessitated accommodate expanded
recycling and composting programs; and
WHEREAS, that contract must now be amended in part to provide for
changes in voluntary subscription service, compensation, and term of
contract.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE
VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS, that:
SECTION 1. The Village President and Clerk be and they are hereby
authorized and directed to execute amendments to the current contract
regarding residential scavenger service dated March 20, 1990, between the
Village and Buffalo Grove /Wheeling Disposal Company, a division of Waste
Management of Illinois, Inc. Copy of said contract is attached and made a
part hereof.
SECTION 2. This Resolution and Contract amendments shall be in full
force and effect from and after its passage and approval in the manner
provided by law as of May 1, 1991.
AYES: _q - M rien h 1, Reid, Matlaias. O'Malley. Kahn
NAYES: 0 - None
ABSENT: .j - yShifrin
PASSED: February 19 ,1991.
APPROVED: February 19 ,1991.
ATTEST:_
i ! ` wLA
e
Vifj g6 Clerk Village President
AN AMENDMENT TO THE RESIDENTIAL SCAVENGER SERVICE CONTRACT BETWEEN
THE VILLAGE OF BUFFALO GROVE AND BUFFALO GROVE /WHEELING
DISPOSAL, A DIVISION OF WASTE MANAGEMENT OF ILLINOIS, INC.
WHEREAS, the Village of Buffalo Grove and Buffalo Grove /Wheeling
Disposal, a division of Waste Management of Illinois, Inc., currently are
parties to a residential scavenger service agreement ( "Contract ") dated March
19, 1990, for the provision of residential scavenger services within the
Village of Buffalo Grove; and
WHEREAS, on April 30, 1991, the Contract shall terminate unless extended
or renewed at the option of the Village for up to two (2) additional one -year
(1) extensions upon terms mutually acceptable to both parties to the
Contract; and
WHEREAS, in order to initiate certain changes to current service
parameters, along with extending the Contract beyond April 30, 1991, certain
amendments to the Contract will be necessary.
NOW, THEREFORE, THE PARTIES HERETO AGREE THAT THE FOLLOWING ARTICLES AND
SECTIONS OF THE CONTRACT ARE AMENDED TO READ AS FOLLOWS:
SECTION 1. Article I, Section 1.2, Paragraphs A & B Method of Collection
1.2. Method of Collection The method of collection and disposal of items
covered by this Contract shall be as follows:
A. The Regular Semi- Weekly Service. The Contractor will furnish
a regular semi - weekly scheduled collection service for each single - family,
attached single - family, duplex, and townhouse dwelling unit in the Village in
the following manner:
1. From April 1st through November 30th, of any calendar year
or portion thereof, materials mentioned in Section 1.1,
Paragraphs A, B, and E will be picked up together on the
same pickup day. Those materials mentioned in Section 1.1,
Paragraph C and D will be picked up together on a
different pick -up day.
2. From December 1, through March 31, of any calendar
year or portion thereof, materials mentioned in Section
1.1, Paragraphs A & B will be picked up together on the
same pickup day; materials mentioned in Section 1.1,
Paragraphs C & E will be picked up together on a different
pickup day. The Village reserves the right to direct the
Contractor to collect Section 1.1, Paragraph D materials
during this period should seasonal conditions warrant.
3. From April 1 through November 30 of any calendar year or
portion thereof, materials mentioned in Section 1.1,
Paragraphs A & B will be picked up together on the same
pickup together on the same pickup day. This service will
be for those residents in dwelling units served on a
voluntary subscription basis. Materials mentioned in
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Section 1.1, Paragraphs C & D will be picked up together on
a different pickup day. Materials mentioned in Section
1.1, Paragraph E will be picked up on a different pickup
day.
Collection.service shall be in accordance with a schedule to be
submitted and approved by the Village Manager using equipment as is
prescribed in this Section (Section 1.2, Paragraph E). All materials to be
collected in the regular semi- weekly service shall be placed in acceptable
disposal or composting material containers except for such items as are too
bulky to fit in said containers. An acceptable container for purposes of
this Contract shall be as prescribed in Chapter 8.20, and any amendments
thereof, to the Village of Buffalo Grove Municipal Code. In order to assure
an orderly collection of all refuse and waste in the Village, the Contractor
shall establish a holiday pickup schedule as part of the schedule to be
submitted for approval.
Items such as toys, broken down empty cartons, crates, newspapers
and magazines, smaller items of furniture, and other items suitable for col-
lection by packer type equipment shall be bound as required and stacked
neatly alongside the containers.
B. Disposal Quantities. From December 1 through March 31 of any
calendar year or portion thereof, there shall be no more than ten (10) bags
or containers per regular semi - weekly pickup which the resident can use to
dispose of the items to be collected, and no more than one (1) recycling
container per residence to dispose of the defined recycling materials, and
the Contractor shall collect from all ten (10) bags or containers which are
placed for collection. Bags or containers shall not exceed seventy (70)
pounds in weight each.
From April l through November 30 of any calendar year or
portion thereof, there shall be no more than ten (10) bags or containers for
collection on the first pickup of the week which the resident can use to
dispose of the items to be collected, and no more than one (1) recycling
container per residence to dispose of the defined recycling materials, and no
more than ten (10) bags /bundles of compostables for collection on the second
pickup of the week for the items to be collected, and Contractor shall
collect bags, bundles, or containers which are placed for collection within
the foregoing limits. Bags, containers and bundles shall not exceed seventy
(70) pounds in weight each. However, the bag /bundle limit shall be suspended
for the months of October and November.
From April 1 through November 30 of any calendar year or
portion thereof, for those residents served on a voluntary subscription basis,
there shall be no more than ten (10) bags or containers per the regular
semi - weekly pickup which the resident can use to dispose of the items
collected, and no more than one (1) recycling container per residence to
dispose of the defined recycling materials, and no more than ten (10)
bags /bundles of compostables for collection on the second pickup of the week
for the items to be collected, and Contractor shall collect bags, bundles, or
containers which are placed for collection within the foregoing limits.
Bags, containers and bundles shall not exceed seventy (70) pounds in weight
each. However, the bag /bundle limit shall be suspended for the months of
October and November.
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SECTION 2. Article II, Section 2.0, Compensation
2.0 Compensation. The Contractor shall charge for any and all services
and labor herein above stated for the regular semi- weekly collection and
disposal of household refuse and waste and compostable materials, the sum of
$11.90 per month per single- family and duplex residential dwelling unit, and
the sum of $11.30 per month per attached single - family and townhouse dwelling
unit. The rate shall be effective on May 1, 1991, and will remain in effect
through April 30, 1992.
In addition to the above basic rate for regular semi- weekly
collection and disposal of household refuse, waste, and compostable
materials, the Contractor shall charge an additional $2.95 per month to all
classes of residential dwellings served under this Contract choosing the
voluntary subscription service. This rate shall be in effect for the months
of May through November, 1990 and from April through November in any Contract
years thereafter.
Contractor shall adjust his rates for both the regular semi - weekly
collection and voluntary subscription service collection programs effective
at the beginning of each Contract year, that year beginning each May 1st
during the term of this Contract.
In addition to the above basic rate(s) for regular semi - weekly
collection and disposal of household refuse, waste, and compostable
materials, the Contractor shall charge an additional $1.95 per month to all
classes of residential dwellings served under this Contract for the costs of
the Village -wide recycling service program. All net revenue earned from the
sale of recyclables shall be remitted to the Village at least monthly, along
with a detailed accounting of all revenue collected less expenses incurred
for the processing of recyclables. The Village reserves the right to
identify and choose reasonable alternative competitive markets for the
processing of recycled materials. All net revenues collected shall be
deposited in the Village's Corporate Fund for use as directed by the
Village's corporate authority. If at some point an end market is created for
compostable materials, the Village reserves the right to participate in the
revenue generated from such marketing of this material.
The additional charges for recyclable material collection shall not
be included in the base rate for refuse.service when determining annual
adjustments to compensation under the provisions of Section 2.1 of this
Contract. The charges for the pickup of recyclable materials will remain
constant throughout the term of this Contract. Fee adjustments will be
subject to terms and conditions mutually agreeable to both parties should
this Contract be extended beyond the term noted in Article IV.
SECTION 3. Article II, Section 2.1 Adjustment to Compensation Resulting
from Changes in Contractor's Costs.
2.1 Adjustment to Compensation Resulting from Changes in Contractor's
Costs. The Contractor shall be permitted to adjust the monthly service rates
effective each service year subject to the provisions of Section 2.0
herein above based on changes in certain cost components of Contractor's
business from the beginning of the calendar year that precedes a Contract
year (Y1) to the beginning of the calendar year that includes the beginning
of the calendar year that includes the beginning of the Contract year (Y2).
The components will include the Contractor's wage, health, cost of living,
welfare, and pension benefits paid to its union employees directly employed
in the performance of a Contract, and the cost for the disposal of refuse and
waste at the Contractor's landfill site(s). The increase factor will be
o •
based on a combined weighted percentage change in these two cost components
during the appropriate calendar year, beginning to ending, and shall have a
weight value of .50 and .50 respectively, of any change, be it an increase or
decrease.
The formula for calculating such a percentage for each service Contract year
can be stated as follows:
Rate Change Factor = Labor Rate (Y2) - Labor Rate
(Yl) /Labor Rate (Y1)(.50) + Disposal
Cost (Y2) - Disposal Cost (Yl) /Disposal
Cost (Y1)(.50)
The Rate Change Factor will be applied to both the base rate and
additional voluntary subscription rate then in effect. The Contractor shall
notify the Village at least sixty (60) days prior to the effective date of
any rate increase as to the increase along with the methodology and
supporting contracts and expense detail to support any change. In no case,
will the percentage increase developed under the Rate Change Factor equation
above exceed the percentage increase in the Chicago Consumer Price Index
developed by the United States Department of Commerce for the calendar year
used to develop such Rate Change Factor. The Contractor must submit to the
Village cost data relative to these rate components on a quarterly basis in
detail form disclosing costs and rates paid and to whom for such components.
The Village reserves the right to have incorporated the lowest unit costs
into the Rate Change Factor equation.
SECTION 4. Article IV, Term of Contract.
The term of this Contract shall commence on May 1, 1991, and end on
April 30, 1992, unless said Contract is terminated at an earlier date by the
Village for reasons of.non - performance or violation of the terms of this
Contract by the Contractor. The Village shall have the option to extend or
renew this Contract for one (1) additional one -year (1) extension upon terms
mutually acceptable to both parties upon notifying the Contractor in writing
of its intention to do so no later than ninety (90) days prior to April 30,
1992. Contractor shall not bill for refuse services beyond the termination
date of this Contract or any extension hereof.
Any and all reasonable cooperation will exist between the Village and
Contractor to permit a stable transition of any service changes under this
Contract.
ATTEST:
It /
ATTEST:
Its:
ATTEST:
BUFFALO GROVE /WHEELING DI OSAL COMPANY
C./
Its:
WASTE MANAGEMENT OF ILLINOIS, INC.
VILLAG UFFALO GROVE
Village President