1990-14RESOLUTION NO. 90- 14
AMENDING PERSONNEL RULES FOR
THE VILLAGE OF BUFFALO GROVE
0
WHEREAS, on June 18, 1984 the Buffalo Grove Board of Trustees adopted
personnel policies and procedures by Resolution No. 84 -43; and,
WHEREAS, in order to reflect current trends in personnel administration,
occasional amendments to the personnel rules are necessary:
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF BUFFALO GROVE, COOK AND LAKE COUNTIES, ILLINOIS that the
changes to the personnel rules that are contained in Exhibit A attached
hereto are adopted by the Village of Buffalo Grove amending the personnel
policies and procedures adopted by Resolution No. 84 -43; and,
BE IT FURTHER RESOLVED that the amendments hereto referenced shall be
in full force upon their passage and approval.
AYES: 4 - Marienthal, Reid, Mathias, O'Malley
NAYES: 0 - None
ABSENT: 1 - Shifrin
PASSED:
1990
APPROVED: May 7 1990
APPROVED:
VERNA L. CLAYTON,` - Village Pr ident
ATTEST:
0MAI-'
Villit6e Clerk
e�_I-�i(f f
BUFFALO GROVE PERSONNEL RA CHAPTER 2.00 DEFINITIONS
Chapter 2.00 - Definitions
Sections:
2.05
Anniversary Date
2.08
Appointing Authority
2.12
Appointment
2.15
Board of Fire and Police Commissioners
2.18
Class
2.20
Classification
2.23
Class Series
2.24
Class Specification
2.26
Corporate Authorities
2.29
Demotion
2.31
Department
2.33
Department Head
2.37
Emergency
2.39
Examination
2.41
Grievance
2.44
Immediate Family
2.48
Layoff
2.50
Original Employment Date
2.53
Permanent Employee
2.56
Position
2.59
Probationary Period
2.61
Promotion
2.65
Reclassification
2.67
Regular Employee
2.70
Transfer
2.90
Vacancy
2.95
Village Manager
2.05 - Anniversary Date
The effective date of completion of the probationary period shall constitute an
employee's anniversary date for merit pay increases. Thereafter, the effective
date of involuntary demotion, promotion or return from a leave without pay longer
than 90 days shall constitute the new anniversary date for merit pay purposes.
2.08 - Appointing Authority
The officer, employee, or board having the power of appointment and removal of
subordinate positions in any office, department, or division, or any person or
group of persons having the power by virtue of ordinance or other lawfully
delegated authority to make appointment to positions in the municipal service.
2.12 - Appointment
The designation to a position in the municipal service of a person who has
qualified for the appointment through an appropriate selection process.
2.15 - Board of Fire and Police Commissioners
The Board of Fire and Police Commissioners of the Village of Buffalo Grove,
Illinois.
5/7/90
3
BUFFALO GROVE PERSONNEL RS CHAPTER 12.00
Chapter 12.00 - Vacation Leave
Sections:
® VACATION LEAVE
12.01 Amount
after 2 months
12.02 Accrual
shift
12.03 Scheduling
2
12.04 Terminal Leave
after 6 months
12.05 Holidays Occurring During Vacation Period
3
shifts
12.01 - Amount
after 9 months
A. Each regular employee shall receive vacation leave
credit according to
the following schedule:
after 12 months
1st partial year and 1st full calendar year of service:
shifts
after 1 month
1.0
day
after 2 months
2.0
days
after 3 months
2.5
days
after 4 months
3.5
days
after 5 months
4.5
days
after 6 months
5.0
days
after 7 months
6.0
days
after 8 months
7.0
days
after 9 months
7.5
days
after 10 months
8.5
days
after 11 months
9.5
days
after 12 months
10.0
days
2nd full calendar year of service:
11.0
days
3rd full calendar year of service:
12.0
days
4th full calendar year of service:
13.0
days
5th full calendar year of service:
14.0
days
6th - 10th full calendar years of service:
15.0
days
11th - 14th full calendar years of service:
17.0
days
15th - 19th full calendar years of service:
20.0
days
20th (and after) full calendar years of service:
22.0 days
B. Sworn fire personnel assigned to shift duty shall
receive vacation
leave credit according to the following schedule:
1st partial year and 1st full calendar year of service:
C. Part -time employees who are required to maintain regularly scheduled
office hours shall be entitled to annual vacation leave in an amount
equal to the average number of budgeted hours worked in a week.
9/11/84; 5/7/90
26
after 2 months
1
shift
after 4 months
2
shifts
after 6 months
3
shifts
after 9 months
4
shifts
after 12 months
5
shifts
2nd
full calendar year of
service:
6
shifts
3rd
full calendar year of
service:
6
shifts
4th
full calendar year of
service:
7
shifts
5th
full calendar year of
service:
7
shifts
6th
-10th full calendar years of service:
8
shifts
11th
- 14th full calendar
years of service:
9
shifts
15th
- 19th full calendar
years of service:
10
shifts
20th
(and after) full calendar years of service:
11
shifts
C. Part -time employees who are required to maintain regularly scheduled
office hours shall be entitled to annual vacation leave in an amount
equal to the average number of budgeted hours worked in a week.
9/11/84; 5/7/90
26
BUFFALO GROVE PERSONNEL RA CHAPTER 12.00 0 VACATION LEAVE
D. The following positions shall be awarded five (5) additional days of
vacation leave credit each calendar year:
Assistant Village Manager
Department Heads
Superintendent of Public Works Operations
Village Engineer
Village Planner
E. The following positions shall be awarded three (3) additional days of
vacation leave credit each calendar year:
Deputy Building Commissioner
Deputy Fire Chief
Deputy Police Chief
Golf Course Superintendent
12.02 - Accrual
Employees shall accrue paid vacation credits on a monthly basis. Vacation leave
shall be credited in advance to the employee at the beginning of each calendar
year, effective with the second calendar year of service. Employees must
complete six (6) months of service before being entitled to take vacation leave.
Unless approved by the Village Manager, vacation leave may not be accrued from one
calendar year to another. Vacation leave carried over to the next calendar year
must be used before the end of that year. Employees shall not be compensated for
vacation leave earned but not taken, except under the terminal leave provisions
of these rules.
Employees eligible for additional days of vacation leave credit under Section
12.01D who have completed less than one calendar year of employment may be
awarded a prorated credit as determined by the Village Manager.
Vacation leave shall not be accrued while on leave of absence without pay.
12.03 - Scheduling
Vacation leave schedules shall be approved by department heads. Seniority of
employees shall be considered in approval of vacation requests.
12.04 - Terminal Leave
Regular employees leaving the municipal service shall be compensated for vacation
leave earned and unused to the date of separation or resignation. Annual
vacation leave entitlements at time of separation or resignation shall be
prorated based on the number of full months worked in the current calendar year.
Vacation leave taken in excess of that earned will be deducted from the
employee's final pay check. In the event of separation due to death of the
employee, compensation shall be made to the employee's beneficiary.
12.05 - Holidays Occurring During Vacation Period
Any official holiday as set forth in these rules which may occur during an
employee's scheduled vacation period, shall not be counted as a day of vacation.
9/11/84; 3/7/88; 5/7/90
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BUFFALO GROVE PERSONNEL RtI9 CHAPTER 13.00 SICK LEAVE
13.03 - Accrued Sick Leave Credit
Regular employees may accrue sick leave credit to a maximum of one thousand
(1,000) hours. Sworn fire personnel assigned to shift duty may accumulate sick
leave credit to a maximum of sixty two and one half (62.5) twenty four (24) hour
shifts.
Accrued sick leave credit is calculated to be the number of hours credited to the
employee on January 1, 1987 and that amount accrued thereafter.
Retiring and terminating employees who have completed 20 or more years of
service, at least 10 years of which have been continuous, will be compensated at
their regular rate of pay twenty five percent (25 %) of their accrued sick leave
credit.
13.04 Major Illness Leave Credit
Employees, with less than 560 hours of accrued sick leave credit, suffering a
major illness or injury, which for these purposes shall mean any physical or
mental conditions requiring a minimum of twelve (12) consecutive days for
recuperation as documented by a physician, shall be eligible for up to 240 hours
of leave after their accrued sick leave credit is exhausted. The amount of major
illness leave credit added to accrued sick leave credit shall not cause that
total to exceed 560 hours.
Sworn fire personnel assigned to shift duty, with less than thirty five (35)
twenty four (24) hour shifts suffering a major illness or injury as defined
above, shall be eligible for up to fifteen (15) twenty four (24) hour shifts of
leave after their accrued sick leave credit is exhausted. The amount of major
illness leave credit added to accrued sick leave credit shall not cause that
total to exceed thirty five (35) twenty four (24) hour shifts.
13.05 Donating Accrued Sick Leave Credit
An employee may be allowed to donate some of his /her own sick leave credit to
another employee who has exhausted all sick and major illness leave credit. An
employee may receive no more than sixty (60) donated sick leave days. The number
of donated hours shall be determined by the benefacting employee whose accrued
sick leave credit shall be reduced accordingly. Unused donated sick leave may
not be returned to the donor.
13.06 - Medical Certificate
A medical certificate required by a department head shall consist of a written
statement by a qualified physician indicating:
A. The employee has been examined by the physician during the period of
absence.
B. The symptoms observed or measured by the physician.
C. The stated diagnosis and medication and /or treatment prescribed.
D. The dates on which the employee is expected to be physically
incapacitated from work.
5/9/88; 5/7/90
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BUFFALO GROVE PERSONNEL R10 CHAPTER 14.00
Chapter 14.00 - Special Leave
Sections:
14.01
Approval Authority
14.02
Bereavement Leave
14.03
Court Leave
14.04
Voting Leave
14.05
Military Leave
14.06
Military Training Leave of Absence
14.07
Leave of Absence Without Pay
14.08
Occupational Injury Leave
14.09
Absence Without Leave
14.01 - Approval Authority
SCIAL'LEAVE'
A department head may approve requests for special leave as defined hereinafter
in accordance with procedures established by the Village Manager. Unless
otherwise provided in this Chapter, employees with six (6) months or less of
service shall be eligible for special leave without pay. Employees with more
than six (6) months of service shall be eligible for special leave with pay.
14.02 - Bereavement Leave
Bereavement leave shall be granted for a maximum of
regular employees and one (1) twenty -four (24) hour
assigned to shift duty, in the event of a death in
extenuating circumstances, the Village Manager may
of other relatives not included herein.
14.03 - Court Leave
three (3) working days to all
shift to sworn fire personnel
the immediate family. In
approve leave in case of death
Regular employees subpoenaed as a witness in a civil or criminal case, or
selected to serve on a jury shall be granted paid leave during their absence;
provided, however, that all payments provided by a court for jury or witness
service shall be turned over to the employee's department head and transmitted to
the Director of Finance and General Services for deposit as miscellaneous
revenue.
14.04 - Voting Leave
Regular employees who live at such distances from the Village or who work such
hours as to interfere with their voting in federal, state, or municipal elections
may have two (2) hours off with pay for the purpose of voting. Requests must be
submitted to department heads prior to the election.
14.05 - Military Leave
A. Eligibility. Regular employees who have been employed by the Village
for at least one (1) year immediately preceding leaving the service of
the Village for the express purpose of entering the active uniform
service of the United States during a national emergency, drafted into
such service or employees subject to compulsory service who voluntarily
enlist, shall be granted a military leave of absence without pay to
extend to ninety (90) days beyond the date of termination of active
3/7/88
5/7/90
30