2014-03RESOLUTION NO. 2014 — 3
A RESOLUTION APPROVING AN AGREEMENT FOR
DESIGN ENGINEERING SERVICES FOR THE 2014
VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE
PROJECT
WHEREAS, THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF
BUFFALO GROVE desire to cause the implementation of the 2014 Village Wide Contractual
Street Maintenance Project, and
WHEREAS, the approval of an agreement with a consulting engineer is required in order
to proceed with the necessary engineering of the project.
NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the
Village of Buffalo Grove, Lake and Cook Counties, Illinois, that the President and Clerk be, and
they are hereby authorized and directed to execute the "Preliminary Engineering Services
Agreement'. A copy of said contract is attached hereto and made a part hereof.
AYES: 6 — Berman, Trilling, Sussman, Terson Stein, Ottenheimer.
NAYES: 0 —None.
ABSENT: 0 — None.
PASSED: January 20, 2014
APPROVED: January 20, 2014
ATTEST:
Village -CI rk
AppRnvFn.
Municipality
L
Name
Village of Buffalo Grove
O
Illinois Depatment
C
Baxter & Woodman, Inc.
C
Of T mspor m
O
A
N
Township
Address
L
S
Preliminary Engineering
U
8678 Ridgefield Road
A
Services Agreement
L
County
G
For
T
City
Lake and Cook
E
Motor Fuel Tax Funds
A
Crystal Lake
N
C
N
T
Section
State
Y
IL
THIS AGREEMENT is made and entered into this day of , 2014 between the above Local
Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the
improvement of the above SECTION. Motor Fuel Tax Funds, allotted to the LA by the State of Illinois under the general
supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT ", will be used entirely or in part
to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Section Description
Name 2014 Village Wide Contractual Street Maintenance Program
Route
Length 4.0 Mi.
Termini Various (See Exhibit B)
€4 (Structure No.
Description:
Design engineering for the 2014 Street Improvements, which consist of curb and sidewalk repair, drainage improvements,
HMA resurfacing or rehabilitation, and restoration. See Exhibits A and B for additional Agreement provisions. ENGINEER's
Project No. 140077.40.
Provisions
The Engineer Agrees,
1. To perform or be responsible for the performance of the following engineering services for the LA, in connection with the
proposed improvements herein before described, and checked below:
a. ❑ Make such detailed surveys as are necessary for the preparation of detailed roadway plans
b. ❑ Make stream and flood plain hydraulic surveys and gather high water data, and flood histories for the preparation
of detailed bridge plans.
c. ❑ Make or cause to be made such soil surveys or subsurface investigations including borings and soil profiles and
analyses thereof as may be required to furnish sufficient data for the design of the proposed improvement.
Such investigations are to be made in accordance with the current requirements of the DEPARTMENT.
d. ❑ Make or cause to be made such traffic studies and counts and special intersection studies as may be required to
furnish sufficient data for the design of the proposed improvement.
e. ❑ Prepare Army Corps of Engineers Permit, Department of Natural Resources - Office of Water Resources Permit,
Bridge waterway sketch, and /or Channel Change sketch, Utility plan and locations, and Railroad Crossing work
agreements.
f. ❑ Prepare Preliminary Bridge design and Hydraulic Report, (including economic analysis of bridge or culvert types)
and high water effects on roadway overflows and bridge approaches.
g. ® Make complete general and detailed plans, special provisions, proposals and estimates of cost and furnish the LA
with five (5) copies of the plans, special provisions, proposals and estimates. Additional copies of any or all
documents, if required, shall be furnished to the LA by the ENGINEER at his actual cost for reproduction.
h. ❑ Furnish the LA with survey and drafts in quadruplicate of all necessary right -of -way dedications, construction
easement and borrow pit and channel change agreements including prints of the corresponding plats and staking
as required.
Note: Four copies to be submitted to the Regional Engineer
Printed 1/14/2014 Page 1 of 4 BLR 05510 (Rev. 11106)
i. ® Assist the LA in the tabulation and interpretation of the contractors' proposals
j. ❑ Prepare the necessary environmental documents in accordance with the procedures adopted by the
DEPARTMENT's Bureau of Local Roads & Streets.
k. ❑ Prepare the Project Development Report when required by the DEPARTMENT.
(2) That all reports, plans, plats and special provisions to be furnished by the ENGINEER pursuant to the AGREEMENT, will
be in accordance with current standard specifications and policies of the DEPARTMENT. It is being understood that all
such reports, plats, plans and drafts shall, before being finally accepted, be subject to approval by the LA and the
DEPARTMENT.
(3) To attend conferences at any reasonable time when requested to do so by representatives of the LA or the Department.
(4) In the event plans or surveys are found to be in error during construction of the SECTION and revisions of the plans or
survey corrections are necessary, the ENGINEER agrees that he will perform such work without expense to the LA, even
though final payment has been received by him. He shall give immediate attention to these changes so there will be a
minimum delay to the Contractor.
(5) That basic survey notes and sketches, charts, computations and other data prepared or obtained by the Engineer
pursuant to this AGREEMENT will be made available, upon request, to the LA or the DEPARTMENT without cost and
without restriction or limitations as to their use.
(6) That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by him
and will show his professional seal where such is required by law.
The LA Agrees,
To pay the ENGINEER as compensation for all services performed as stipulated in paragraphs 1a, 1g, 1 i, 2, 3, 5 and 6 in
accordance with one of the following methods indicated by a check mark:
a. ❑ A sum of money equal to percent of the awarded contract cost of the proposed improvement as
approved by the DEPARTMENT.
b. ® A sum of money equal to
the nGOARTMP ;NT ti ^r °a °^ the following schedule:
Schedule for Percentages Based on Awarded Contract Cost
Awarded Cost
Under $50,000
Percentage Fees
Hourly Billing Rates Not to (see note)
Exceed $35,000 %
%
%
Note: Not necessarily a percentage. Could use per diem, cost -plus or lump sum.
2. To pay for services stipulated in paragraphs 44, 1c, 1 d, le, if, 1h, ij of the ENGINEER AGREES at actual cost of
performing such work plus percent to cover profit, overhead and readiness to serve - "actual cost" being defined
as material cost plus payrolls, insurance, social security and retirement deductions. Traveling and other out -of- pocket
expenses will be reimbursed to the ENGINEER at his actual cost. Subject to the approval of the LA, the ENGINEER may
sublet all or part of the services provided under the paragraph 1b, 1c, 1d, 1e, 1f, 1h, 1j & 1k. If the ENGINEER sublets all
or part of this work, the LA will pay the cost to the ENGINEER plus ^ five (5) ^°•^°^` seFvdGe GhaFge
"Cost to Engineer" to be verified by furnishing the LA and the DEPARTMENT copies of invoices from the party doing the
work. The classifications of the employees used in the work should be consistent with the employee classifications for
the services performed. If the personnel of the firm, including the Principal Engineer, perform routine services that
should normally be performed by lesser - salaried personnel, the wage rate billed for such services shall be
commensurate with the work performed.
Printed 1114/2014 Page 2 of 4 BLR 05510 (Rev. 11/06)
3. That payments due the ENGINEER for services rendered in accordance with this AGREEMENT will be made as soon as
practicable after the services have been performed in accordance with the following schedule:
a. Upon completion of detailed plans, special provisions, proposals and estimate of cost - being the work required by
paragraphs 1a through 1g under THE ENGINEER AGREES - to the satisfaction of the LA and their approval by the
DEPARTMENT, 90 percent of the total fee due under this AGREEMENT based on the approved estimate of cost.
b. Upon award of the contract for the improvement by the LA and its approval by the DEPARTMENT, 100 percent of
the total fee due under the AGREEMENT based on the awarded contract cost, less any amounts paid under "a"
above.
By Mutual agreement, partial payments, not to exceed 90 percent of the amount earned, may be made from time to time
as the work progresses.
4. That, should the improvement be abandoned at anytime after the ENGINEER has performed any part of the services
provided for in paragraphs la, through 1h and prior to the completion of such services, the LA shall reimburse the
ENGINEER for his actual costs plus 155 percent incurred up to the time he is notified in writing of such
abandonment "actual cost" being defined as in paragraph 2 of THE LA AGREES.
5. That, should the LA require changes in any of the detailed plans, specifications or estimates except for those required
pursuant to paragraph 4 of THE ENGINEER AGREES, after they have been approved by the DEPARTMENT, the LA will
pay the ENGINEER for such changes on the basis of actual cost plus 155 percent to cover profit, overhead and
readiness to serve "actual cost" being defined as in paragraph 2 of THE LA AGREES. It is understood that "changes" as
used in this paragraph shall in no way relieve the ENGINEER of his responsibility to prepare a complete and adequate
set of plans and specifications.
It is Mutually Agreed,
1. That any difference between the ENGINEER and the LA concerning their interpretation of the provisions of this
Agreement shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LA and a third member appointed by the two other members for disposition
and that the committee's decision shall be final.
2. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at his last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all surveys, permits,
agreements, preliminary bridge design & hydraulic report, drawings, specifications, partial and completed estimates and
data, if any from traffic studies and soil survey and subsurface investigations with the understanding that all such
material becomes the property of the LA. The ENGINEER shall be paid for any services completed and any services
partially completed in accordance with Section 4 of THE LA AGREES.
3. That if the contract for construction has not been awarded one year after the acceptance of the plans by the LA and their
approval by the DEPARTMENT, the LA will pay the ENGINEER the balance of the engineering fee due to make 100
percent of the total fees due under this AGREEMENT, based on the estimate of cost as prepared by the ENGINEER anc
approved by the LA and the DEPARTMENT.
4. That the ENGINEER warrants that he /she has not employed or retained any company or person, other than a bona fide
employee working solely for the ENGINEER, to solicit or secure this contract, and that he /she has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the ENGINEER, any fee, commission,
percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the award or making of this
contract. For Breach or violation of this warranty the LA shall have the right to annul this contract without liability.
Printed 1/1412014 Page 3 of 4 BLR 05510 (Rev. 1 1/06)
IN WITNESS WHEREOF, the parties have caused the AGREEMENT to be executed in quadruplicate counterparts, each of
which shall be considered as an original by their duly authorized officers.
Executed by the LA:
ATTEST:
By ` yl- mow i
Village of Buffalo Grove of the
(M u n i c i p a l ity/Town s h i p /County )
State of Illinois, acting by and through its
n___r _c T_.._.___
Executed by the ENGINEER:
Baxter & Woodman, Inc.
8678 Ridgefield Road
ATTEST: _ Crystal Lake, IL 6001
By By
Title Deputy ecretary Title Vice President1COO
Approved
Date
Department of Transportation
Printed 111 412 01 4 Page 4 of 4 BAR 05510 (Rev. 11/06)
VILLAGE OF BUFFALO GROVE, ILLINOIS
2014 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
EXHIBIT A
SECTION 1. The Local Agency (LA) agrees to appoint a Project Manager who shall be in
responsible charge and direct control of the PROJECT at all times. The Project Manager will
make available to the ENGINEER all available reports, maps, traffic counts and data pertaining to
the proposed improvements.
SECTION 2. The LA shall compensate the ENGINEER for the professional services
enumerated in Section 1 hereof as follows:
2.1. Reimbursement for all costs related to the direct salaries of employees for time
chargeable to the PROJECT necessary to fulfill the terms of this Agreement.
2.2. Reimbursement for overhead and /or indirect costs incurred in fulfilling the
terms of this Agreement.
2.3. Reimbursement for payroll burden and fringe costs, and direct non - salary costs
incurred in fulfilling the terms of this Agreement.
2.4. Travel and other out-of-pocket expenses will be reimbursed to the ENGINEER at
their actual cost.
2.5. The maximum amount of the total fee payment under this Agreement as
determined in Subsections 2.1, 2.2, 2.3, 2.4 and 2.5, and in Exhibit D, shall be $35,000 unless
there is a substantial change in the scope, complexity, or character of the work.
2.6. The ENGINEER may submit monthly statements for payment of services as the
PROJECT progresses.
2.7. Payments to the ENGINEER shall be due and payable within forty-five (45)
consecutive calendar days from the date of the ENGINEER's invoice to the LA.
SECTION 3. The parties hereto further mutually agree:
3.1. The ENGINEER shall proceed with the services under this Agreement promptly
after receiving the DEPARTMENT's approval and the LA's authorization to proceed. This
Agreement will be in effect through May 2014 or until such time as terminated under Subsection
4.16 hereof.
3.2. All Reports, Plans, Plats and Special Provisions to be furnished by the ENGINEER
pursuant to this Agreement will be in accordance with the current standard specifications and
policies of the DEPARTMENT, it being understood that all such Reports, Plats, Plans and Drafts
shall, before being finally accepted, be subject to approval by the LA and said DEPARTMENT.
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3.3. The basic survey notes and sketches, charts, computations and other data
prepared or obtained by the ENGINEER pursuant to this Agreement will be made available, upon
request, to the LA or the DEPARTMENT without cost and without restriction or limitations as to
their use.
3.4. All plans and other documents furnished by the ENGINEER pursuant to this
Agreement will be endorsed by them and will show their professional seal where such is
required by law.
3.5. The ENGINEER will submit, upon request by the LA or the DEPARTMENT, a list
of the personnel and the equipment they propose to use in fulfilling the requirements of this
Agreement.
3.6. The ENGINEER warrants that they have not employed or retained any company
or person, other than a bona fide employee working solely for the ENGINEER, to solicit or secure
this Agreement, and that they have not paid or agreed to pay any company or person, otherthan
a bona fide employee working solely for the ENGINEER, any fee, commission, percentage,
brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or
making of this Agreement. For breach or violation of this warranty, the LA shall have the right
to annul this Agreement without liability, or in its discretion to deduct from the Agreement price
or consideration, or otherwise recover, the full amount of such fee, commission, percentage
brokerage fee, gift, or contingent fee.
3.7. The ENGINEER represents that they have, orwill secure at their own expense, all
personnel required in performing the services under this Agreement. Such personnel shall not
be employees of or have any contractual relationship with the LA. All of the services required
hereunder shall be performed by the ENGINEER or under their supervision, and all personnel
engaged in the work shall be qualified and authorized under state and local law to perform such
services.
3.8. The ENGINEER shall not be responsible for any delays in the performance of
services hereunder caused by strikes, action of the elements, acts of any government, civil
disturbances, delays of the LA in supplying information or in approving documents submitted
by the ENGINEER, or any other cause beyond their reasonable control or for the expenses or
direct or indirect costs or consequences arising from such delay.
3.9. The LA may, from time to time, require changes in the scope of the services of
the ENGINEER to be performed hereunder. Such changes, including any increase or decrease in
the amount of the ENGINEER's compensation, which are mutually agreed upon by and between
the LA and the ENGINEER, shall be incorporated in written amendments to this Agreement.
3.10. The ENGINEER will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin. The ENGINEER shall take
affirmative action to ensure that applicants are employed and that employees are treated during
employment without regard to their race, color, religion, sex or national origin. Such actions
shall include, but not be limited to, the following: employment, upgrading, demotions or
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transfers, recruitment or recruitment advertising; layoffs or terminations; rates of pay or other
forms of compensation; selection for training including apprenticeship; and participation in
recreational and educational activities. The ENGINEER agrees to post, in conspicuous places
available to employees and applicants for employment, notices to be provided setting forth the
provisions of this non- discrimination clause. The ENGINEER will in all solicitations or
advertisements for employees placed by or on behalf of the ENGINEER, state that all qualified
applicants will receive consideration for employment without regard to race, color, religion, sex
or national origin. The ENGINEER will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement so that such provisions will be binding
upon each subcontractor provided that the foregoing provisions shall not apply to contracts or
subcontracts for standard commercial supplies or raw materials.
3.11. If the ENGINEER is of the opinion that any work they have been directed to
perform is beyond the scope of the Agreement and constitutes extra work, they shall promptly
notify the LA of that fact in writing before proceeding. No extra work shall be eligible for
payment unless it is authorized in writing in advance by the LA. In the event the LA determines
that such work does constitute extra work, it shall provide extra compensation to the ENGINEER
upon a fair and equitable basis.
3.12. This Agreement may be terminated, in whole or in part, in writing by either
party if either of the other parties substantially fails to fulfill its obligations under this
Agreement through no fault of the terminating party; or the LA may terminate this Agreement,
in whole or in part, in writing, for its convenience. However, no such termination may be
effected unless the terminating party gives the other party (1) not less than ten (10) calendar
days written notice (delivered by certified mail, return receipt requested) of intent to terminate,
and (2) an opportunity for a meeting with the terminating party before termination. If this
Agreement is terminated by the LA for default, the ENGINEER shall be paid for services
performed to the effective date of termination, including reimbursable expenses. If this
Agreement is terminated by either the ENGINEER for default or by the LA for convenience, the
ENGINEER shall be paid for services performed to the effective date of termination, including
reimbursable expenses plus five percent (5 %) of the total compensation earned to the effective
date of termination as extra compensation for the ENGINEER's rescheduling adjustments,
reassignment of personnel, and related costs incurred due to termination. If, after termination
by the LA for failure of the ENGINEER to fulfill contractual obligations under this Agreement, it
is determined that the ENGINEER had not so failed, the termination shall be deemed to have
been effected for the convenience of the LA, and the ENGINEER shall be paid accordingly.
3.13. The ENGINEER certifies that they have not been barred from signing this
Agreement as a result of a violation of Sections 5/33E -3 and 5/33E -4 of the Criminal Code
(Chapter 720 of the Illinois Compiled Statutes).
3.14. The ENGINEER agrees to hold harmless and indemnify the LA and each of its
officers, agents and employees from any and all liability claims, losses, or damages arising out of
or alleged to arise from negligence in the performance of the services under this Agreement, but
not including liability that may be due to the sole negligence of the LA or other consultants,
contractors or subcontractors working for the LA, or their officers, agents and employees.
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The LA agrees to hold harmless and indemnify the ENGINEER, and each of their officers,
agents and /or employees from any and all liability claims, losses, or damages arising out of or
alleged to arise from negligence in the performance of the services under this Agreement that
may be due to the sole negligence of the LA or other consultants, contractors, or subcontractors
working for the LA, or their officers, agents and /or employees.
The LA acknowledges that the ENGINEER is a Business Corporation and not a
Professional Service Corporation, and further acknowledges that the corporate entity, as the
party to this contract, expressly avoids contracting for individual responsibility of its officers,
directors, or employees.
The LA and ENGINEER agrees that any claim made by either party arising out of any act
of the other party, or any officer, director, or employee of the other party in the execution or
performance of the Agreement, shall be made solely against the other partyand not individually
or jointly against such officer, director, or employees.
3.15. For the duration of the PROJECT, the ENGINEER shall procure and maintain
insurance for protection from claims under worker's compensation acts, claims for damages
because of bodily injury including personal injury, sickness or disease or death of any and all
employees or of any person other than such employees, and from claims or damages because of
injury to or destruction of property including loss of use resulting there from, alleged to arise
from the ENGINEER's negligence in the performance of services under this Agreement. The LA
shall be named as an additional insured on the ENGINEER's general liability insurance policy.
The limits of liability for the insurance required by this Subsection are as follows:
(1) Worker's Compensation:
(2) General Liability
Per Claim:
Aggregate:
(3) Automobile Liability
Combined Single Limit:
(4) Excess Umbrella Liability
Per Claim and Aggregate:
(5) Professional Liability
Per Claim and Aggregate:
Statutory Limits
$1,000,000
$2,000,000
$1,000,000
$5,000,000
$5,000,000/$5,000,000
3.16. Notwithstanding any other provision of this Agreement, and to the fullest extent
permitted by law, the total liability, in the aggregate, of the ENGINEER and their officers,
directors, employees, agents, and any of them, to the LA and anyone claiming by, through or
under the LA, for any and all claims, losses, costs or damages whatsoever arising out of, resulting
from or in any way related to the PROJECT or the Agreement from any cause or causes, including
but not limited to the negligence, professional errors or omissions, strict liability or breach of
contract or warranty express or implied of the ENGINEER or their officers, directors, employees,
agents or any of them, hereafter referred to as the "LA's Claims ", shall not exceed the total
insurance proceeds available to pay on behalf of or to the ENGINEER by their insurers in
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settlement or satisfaction of the LA's Claims under the terms and conditions of ENGINEER's
insurance policies applicable thereto, including all covered payments made by those insurers for
fees, costs and expenses of investigation, claims adjustment, defense and appeal.
3.17. The ENGINEER is responsible for the quality, technical accuracy, timely
completion, and coordination of all Designs, Drawings, Specifications, Reports, and other
professional services furnished or required under this Agreement, and shall endeavor to
perform such services with the same skill and judgment which can be reasonably expected from
similarly situated professionals.
3.18. All Reports, Drawings, Specifications, other documents, and electronic media
prepared or furnished by the ENGINEER pursuant to this Agreement are instruments of service
in respect to the PROJECT, and the ENGINEER shall retain the right of reuse of said documents
and magnetic media by and at the discretion of the ENGINEER whether or not the PROJECT is
completed. Reproducible copies of the ENGINEER's documents and electronic media for
information and reference in connection with the use and occupancy of the PROJECT by the LA
and others shall be delivered to and become the property of the LA upon request; however, the
ENGINEER's documents and magnetic media are not intended or represented to be suitable for
reuse by the LA or others on additions or extensions of the PROJECT, or on any other project.
Any such reuse without verification or adaptation by the ENGINEER for the specific purpose
intended will be at the LA sole risk and without liability or legal exposure to the ENGINEER, and
the LA shall indemnify and hold harmless the ENGINEER from all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting therefrom. Any furnishing of
additional copies and verification or adaptation of the ENGINEER's documents and electronic
media will entitle the ENGINEER to claim and receive additional compensation from the LA.
Electronic media are furnished without guarantee of compatibility with the LA's software or
hardware, and the ENGINEER's sole responsibility for such media is to furnish replacements of
defective disks within 30 days after initial delivery.
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Consulting Enginccrs
VILLAGE OF BUFFALO GROVE, ILLINOIS
2014 VILLAGE WIDE CONTRACTUAL STREET MAINTENANCE PROGRAM
EXHIBIT B
The streets included in the 2014 Street Improvements (approx. 4.0 miles) are shown below:
Street
From
To
Golfview Ter.
Dundee Rd.
Buffalo Grove Rd.
Raupp Blvd.
Golfview Ter.
St. Mary's Pkwy.
St. Mary's Pkwy.
Lincoln Ter.
Raupp Blvd.
E. Dundee Parkway
End
End
Chenault Ct
Golfview Ter.
End
Bristol Ln.
Freemont Way
Freemont Way
Port Clinton Rd
misc. 200' section
Morningside Ln W
Hidden Lake Dr
End
Morningside Ln E
Hidden Lake Dr
End
Autumn Ct
Hidden Lake Dr
End
Blue Ash Dr.
Sandalwood Rd.
End
Kingston Dr.
Dunstan Ln.
Blue Ash Dr.
Butternut Dr.
Kingston Dr.
Whispering Oaks Dr.
Daulton Dr. / Court
Foxford Dr.
Butternut Dr.
Foxford Dr.
Buffalo Grove Rd.
Daulton Dr.
Dunstan Ln.
Blue Ash Dr.
Buffalo Grove Rd.
The project will be funded with MFT funds and Village funds.
SCOPE OF SERVICES
We offer the following scope of services to complete design of the 2014 Street
Improvements:
• Meetings: Attend up to two meetings with the Village and one meeting with
IDOT.
• Cross Section Design: Design roadway cross sections at 100 -foot intervals and all
cross streets, driveways and cross -road culverts along Raupp Blvd. and St.
Mary's Parkway. Compute earthwork calculations. Stage construction earthwork
calculations are not anticipated.
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Consulting Engineers
• Estimate of Cost and Time: Prepare summary of quantities, estimate of time,
schedules of materials and an engineer's estimate of cost.
• Specifications: Prepare special provisions and contract proposal in accordance
with IDOT Local Roads guidelines.
• Final Schematic Plans: Prepare plan documents consisting of cover, general
notes, summary of quantities, typical sections, erosion control, construction
details, plan view schematics (no topographic survey except Raupp Blvd and St.
Mary's Parkway), pavement markings, and cross sections (Raupp Blvd and St.
Mary's Parkway only). Submit plans, special provisions, and estimate of cost to
IDOT for review and approval.
• QC /QA: Perform an in -house peer and constructability review by senior staff.
• Assist Bidding: Provide design assistance and clarification for bid documents.
Assist the Village with coordination and scheduling during the bid process.
Provide documents for bidding and assist the Village in solicitation of bids from
as many qualified bidders as possible, attend bid opening to receive and
evaluate bids, tabulate bids, and make a recommendation to the Village for an
award of contract.
• Manage Project: Plan, schedule, and control the activities that must be
performed to complete the project including budget, schedule, and scope.
Coordinate with Village and project team to incorporate Village goals into final
project. Prepare and submit monthly invoices and coordinate invoices from
sub - consultants.
Field evaluation, utility coordination, and topographic survey have been completed under a
separate project. Pavement cores and soil borings will be collected by the Village.
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