2013-3310/25/13
RESOLUTION NO. 2013 — 33
A RESOLUTION AUTHORIZING THE EXECUTION OF AN
AGREEMENT BETWEEN THE STATE OF ILLINOIS,
THROUGH ITS DEPARTMENT OF TRANSPORTATION AND
THE VILLAGE OF BUFFALO GROVE FOR THE UPGRADE
OF CERTAIN STATE -OWNED TRAFFIC SIGNALS
WHEREAS, the approval of the Agreement with the State of Illinois, through its
Department of Transportation is required regarding the upgrade of certain traffic signals within the
Village.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF BUFFALO GROVE, LAKE AND COOK COUNTIES,
ILLINOIS, as follows:
Section 1: The agreement between the State of Illinois, through its Department of
Transportation, and the Village of Buffalo Grove for the upgrade of certain State -owned traffic
signals, which is entitled "Agreement," is hereby approved and the Village President is hereby
authorized and directed to execute the Agreement on behalf of the Village.
Section 2: A copy of said Agreement is attached hereto and made a part hereof.
AYES: 6 — Berman, Trilling, Sussman, Terson, Stein, Ottenheimer
NAYES: 0 - None
ABSENT: 0 - None
PASSED: November 4, 2013
APPROVED: November4, 2013
ATTEST:
VillagetNsA
G:1RES 13 -5
AGREEMENT
THIS AGREEMENT entered into this day of A.D., by and between the
STATE OF ILLINOIS, acting by and through its Department of Transportation, hereinafter called the
STATE, and the Village of Buffalo Grove, County of Cook, of the State of Illinois, hereinafter called
the VILLAGE.
WITNESSETH
WHEREAS, the STATE is proposing to upgrade the traffic signals on the state highways with
Light- Emitting -Diode (LED) modules, Uninterruptible Power Supply (UPS) and Countdown
Pedestrian Signals (CD Ped) at the intersection of IL 68 (Dundee Av) at Huntington /Lake Blvd (to
be known as STATE Section 2013 -054TS and Contract No. 60X15 -Job No. C -91- 020 -14). This LED
upgrade project will require cost participation similar to the federal Highway Safety Improvement
Program (HSIP). State funds will be used for 90% of the traffic signal upgrade costs with the
remaining 10% split based on the proportionate share of approach leg jurisdiction.
WHEREAS, the VILLAGE is desirous of said improvement in that same will be of immediate
benefit to the VILLAGE, and permanent in nature; and,
WHEREAS, the VILLAGE shares jurisdiction of the following intersection with the STATE at
IL 68 (Dundee Av) at Huntington /Lake Blvd
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
hereto agree as follows:
1. The STATE agrees to prepare plans and specifications, receive bids, award the contract, furnish
engineering inspection during construction, and cause the improvement to be built in accordance
with the plans, specifications, and contract. The STATE also agrees to pay all construction and
engineering costs subject to reimbursement by the VILLAGE as hereinafter stipulated.
2. The VILLAGE agrees to approve the plans and specifications by letter or resolution prior to the
STATE advertising for the work to be performed hereunder.
3. It is mutually agreed that the proportional participation for the estimated construction costs and
engineering costs of this improvement shall be as follows:
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
Improvement
Cost
State
Cost
Buffalo Grove
Cost
Others
Cost
IL 68 (Dundee Av) at
Huntington/Lake Blvd
$20,000.00
(Signal upgrades)
$19,000.00
(90 % +5 %)
$500.00
(2.5 %)
$500.00
(2.5 %)
Engineering (15 %)
$2,850.00
$75.00
$75.00
TOTAL
$21,850.00
$575.00
$575.00
4. It is mutually agreed that the VILLAGE will reimburse the STATE in an amount equal to the
VILLAGE'S share of the actual cost as determined in accordance with Item #3 above. It is
mutually agreed that upon award of the contract for this improvement, the VILLAGE will pay to
the Department of Transportation of the State of Illinois, in a lump sum from any funds allotted to
the VILLAGE, an amount equal to 80% of its obligation incurred under this Agreement, and will
pay to the said Department the remainder of its obligation (including any non - participating costs
for FA projects) in a lump sum, upon completion of the project based upon final costs.
5. Upon acceptance by the Department of Transportation of the traffic signal improvement included
herein, the financial responsibility for maintenance and electrical energy for the operation of the
traffic signals shall remain as outlined in the current Agreement between the Village of Buffalo
Grove and the Department of Transportation.
6. The agency performing actual traffic signal maintenance will remain as listed in the Exhibit A of
the current Agreement.
7. Payment by the STATE of any or all of its share of maintenance and energy costs is contingent
upon the STATE receiving adequate funds in its annual appropriation.
8. The STATE retains the right to control the sequence of timing on the traffic signals.
9. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their
successors and assigns.
Remainder of Page is Intentionally Blank.
ATTEST:
Clerk
SEAL
VILLAGE OF
By:
Village President
Date: v/ /--5--/3
STATE OF ILLINOIS
DEPARTMENT
OF TRANSPORTATION
By:
(Signature)
By:
John Fortmann. P.E.
(Print)
Title:
Deputy Director of Highways,
Region One Engineer
Date:
/I - 1q- t3
PLAN APPROVAL
WHEREAS, in order to facilitate the improvement at the intersection of IL 68 (Dundee Av) at
Huntington /Lake Blvd, VILLAGE OF BUFFALO GROVE hereby approves to that portion of the
plans and specifications relative to the Village's financial and maintenance obligations described
herein prior to the STATE'S advertising for the proposed traffic signal improvements at said
intersection above.
ATTEST:
Clerk
SEAL
64 IWA 11